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HomeMy WebLinkAboutLevelock Waste Heat Project Agreement Contracts & Budgets 1990 THE LAKE AND PENINSULA BOROUGH SCHOOL DISTRICT ay P.O. Box 498 King Salmon, Alaska 99613 a Phone (907) 246-4280 EGEIVE;)) -~ FEB 12 1990 ALASKA ENERGY 1990 ‘AUTHORITY a King Salmon February 9, John R. Bulkow Rural System Engineer Alaska Energy Authority P.O. Box 190869 Anchorage, Ak. 99519-0869 Dear John: Enclosed you will find copies of the circulating pumps located in the Levelock School Boiler Room. I have them listed with the pump number, function, etc., and I hope that this will be of some help to you. If you have any questions, please give me a call. Also if you could keep me up on the time frame, scope of work, drawings, etc., I would appreciate it. Chuck Beatie Facilities Coordinator Chignik Bay © Chignik Lagoon * Chignik Lake ¢ Egegik © Igiugig * Ivanoff Bay * Kokhanok Levelock Newhalen © Nondalton ¢ Pedro Bay © Perryville © Pilot Point ¢ Port Heiden ® Port Alsworth SITE: LEV PUMP NO: P-1 PUMP MODEL: UPS 80-160 VOLTS: FUNCTION: FRAME: SER NO: T.D.H.: COMMENTS : 208 PHASE: MAIN DRIVER CAT NO: IMP DIA: 3 PUMP MFR: LOCATION: RPM PUMP INVENTORY GRUNDFOS FLANGE IN.: 3 X 7.5 CAST H.P.: BOILER ROOM GPM: SITE: LEV PUMP NO: P-1A PUMP MODEL: UPS 80-160 VOLTS: 208 PHASE: FUNCTION: ALT MAIN DRIVER FRAME: CAT NO: SER NO: T.D.H.: IMP DIA: COMMENTS : 3 PUMP INVENTORY PUMP MFR: LOCATION: RPM FLANGE IN.: H.P.: GRUNDFOS 3 X 7.5 CAST BOILER ROOM GPM: SITE: LEV PUMP NO: PUMP MODEL: UP 2564-SF VOLTS: FUNCTION: FRAME: SER NO: T.D.H.: COMMENTS : 115 PHASE: DOM HW CIRC CAT NO: IMP DIA: P-2 PUMP INVENTORY PUMP MFR: GRUNDFOS FLANGE IN.: 1" BRONZE 1 LOCATION: BOILER ROOM H.P.: GPM: RPM: SITE: LEV PUMP NO: P-4 PUMP MODEL: UPS 80-160 VOLTS: FUNCTION: FRAME: SER NO: T.D.H.: COMMENTS : 208 PHASE: RETURN TO H.E. CAT NO: IMP DIA: PUMP INVENTORY PUMP MFR: 3 LOCATION: GRUNDFOS FLANGE IN.: 3 X 7.5 CAST BOILER ROOM IN VILLAGE H.P.?: GPM: RPM SITE: LEV PUMP NO: P-6A PUMP MODEL: UMS 50-40 VOLTS: FUNCTION: FRAME: SER NO: T.D.H.: COMMENTS : 115 PHASE: BOILER #2 PUMP CAT NO: IMP DIA: PUMP INVENTORY PUMP MFR: GRUNDFOS FLANGE IN.: 2 X 7 1 LOCATION: BOILER ROOM H.P.: GPM: RPM: SITE: LEV PUMP NO: P-6B PUMP MODEL: UMS 50-40 VOLTS: FUNCTION: FRAME: SER NO: T.D.H.: COMMENTS : 115 PHASE: BOIER #3 PUMP CAT NO: IMP DIA: PUMP INVENTORY PUMP MFR: GRUNDFOS FLANGE IN.: 2 X 7 1 LOCATION: BOILER ROOM H.P.: GPM: RPM: ASON¢¢,, LEVELOCK WASTE HEAT. AGREEMENT PURPOSE This Agreement is entered into this \ day of ex, bo 1989 between SOUTHWEST REGION SCHOOL DISTRICT aks District) and ALASKA POWER AUTHORITY (the Power Authority) to outline responsibilities associated with the re-design and re-construction of the Levelock School's waste heat system. At the present time, the Levelock School is using electricity in excess of normal requirements for a school of its size and electrical load. The quality of waste heat recovered from the community's generators is also below what such a system is capable of producing. The origin of the school's high energy costs has been traced to design problems with the waste heat recovery system. 5147/930/(1) ARTICLE A ALASKA POWER AUTHORITY COVENANTS The Power Authority will: 1. Analyze the existing waste heat recovery system and prepare a new design. 2. Provide copies of the new design to the District for written approv- al by the District and the Levelock Electric Cooperative. 3. Purchase the replacement heat exchanger for the project, and provide a detailed materials list to the District for other materials needed to complete the project. 4. Provide advice and assistance to the District during the re- construction, start-up, and initial operation of the re-constructed system. 5. Inspect the final installation, and prepare letters of acceptance of project completion for signature by the District and the Levelock Electric Cooperative. 5147/930/(2) ARTICLE B SOUTHWEST REGION SCHOOL DISTRICT COVENANTS The Southwest Region School District will: 1. Present the re-design of the waste heat recovery system to the Levelock Electric Cooperative for their review and written approval of re-design features that affect power plant operations. A form for written approval is presented in Appendix 1 to this Agreement. Written approval shall be secured within 10 working days of receiving the new design. - 2. Review the Power Authority's re-design of the waste heat system and provide written approval of those parts of the system that directly affect the operation of the District's system in the Levelock school. Written approval shall be secured using the form in Appendix 1, within 10 working days of receiving the new design. 3. Order all materials detailed in the work list specified by the Power Authority and maintain responsibility for accounting and payment of invoices. 4. Obtain all permits, renewal of easements, licenses or any other approvals necessary to re-construct the waste heat system. 5. Hire and supervise work force to complete re-construction of waste heat system according to Power Authority plans, specifications and directions. This includes responsibility for payroll, on-site interim inspections and other activities necessary for completing this project in a timely manner. The costs of project supervision shall be borne by the District. 6. Provide the Power Authority with the school's heating fuel records for the 12 months preceding and following completion of the waste heat system re-construction. 7. Notify the Power Authority of any operational problems occurring within the 12 month period following re-design of the waste heat system. 8. Provide necessary tools and equipment. 9. Provide color slides of system re-construction illustrating changes made. The Power Authority’ will use these slides to provide information on energy programs to the public. 5147/930/(3) ARTICLE C SCHEDULE AND BUDGET 1. Completion Date. This project shall be completed prior to June 30, 1990. Billings for work performed before this date may be processed through August 31, 1990. The approximate duration of the project will be about one month. The Southwest Region School District shall Provide the Power Authority with a schedule indicating dates for completing activities outlined in this Agreement. 2. Project Budget. (a) Labor. The District shall provide labor for this project at the hours and rates estimated below: Job Class Rate Number of Hours Total ($7Hour) ($3) Welder 35 120 4,200 Welder's Assist 20 60 1,500 (b) Travel. Travel is estimated at 8 one-way trips for the project supervisor, welder, welder's assistant, and materials. Cost is estimated at $180 per one-way trip, for a total cost not to exceed $1,440. (c) Materials. The estimated cost of materials to be purchased by the District for this project is $5,000. The heat exchanger will be purchased separately and shipped by the Power Authority. The cost for this item is not included in the $5,000 budgeted for materials. (d) Contingency. An amount of 10% of the total Agreement shall be set aside to cover unforeseen costs. These costs shall be incurred pursuant to conditions stated in paragraph 4 of this Article. 3. Reimbursement. Reimbursement shall be based upon actual costs incurred by the District. Invoices shall be accompanied by time sheets indicating labor rates and hours billed, vendor receipts, and other documentation that supports requests for reimbursement. 4, If the District's actual costs exceed the budget estimate outlined in Article C, paragraph 2, the District shall receive written authoriza- tion from the Power Authority prior to incurring expenditures that will be claimed against the funds in this Agreement. 5147/930/(4) ARTICLE D CONSIDERATION Funds for this Project Agreement are available in SLA 1988, Chapter 173, Page 38, line 19. Expenditure of project funds will be recorded under Alaska Power Authority Ledger Code 81826305. The total amount of this Agreement shall not exceed $13,500. This amount shall be encumbered under the Ledger Code listed above to fulfill obligations for work performed and approved as part of this Project Agreement. Unused funds shall be returned to Power Authority Colloca- tion Code 81899498. IN WITNESS WHEREOF, the parties hereto have set their hands the day and year of the contract. Dated: By: bade obért E. LeResche Executive Director Approved: 5147/930/(5) STATE OF ALASKA ss. THIRD JUDICIAL DISTRICT ) The fonegaing Agreement was acknowledged before me this 2% day of all » 1989, by Robert E. LeResche, the F=xecutive Director of ‘the aska Power Authority, an Ala an Corporation, on behalf of the Corporation. SOUTHWEST REGION SCHOOL DISTRICT Dated: 2/u/y7 By ee Its: Luxe Cc STATE OF ALASKA ss. THIRD JUDICIAL DISTRICT ) tt The foregoing Agreement was acknowledge before me this Af day of “ » 1989, by Martin A. Myhre, the Business Manager of Southwest eg on School District. AX jotary Public, State of Alaska My Commission Expires: /2/¢/#. 5147/930/(9) ARTICLE E MUTUAL COVENANTS The Power Authority and the District agree to the following: 1. Indemnification (a) The Power Authority and the Grantee shall indemnify, save harmless and defend the other party to this Agreement, its officers, agents, servants, and employees from all liability, including costs and expenses, for all actions or claims resulting from injuries or damages sustained by any person or Property arising directly or indirectly as a result of any error, omission or negligent act of the indemnifyina party, its officers, agents, servants, or employees or anvone direct- ly or indirectly employed by it in the performance of this Agreement. The labor provided by the District under Article 3, Paragraph 2 of this Agreement shall be considered the officers, agents, servants or employees of the District for purposes of constru- ing these indemnification provisions. (b) All actions or claims, including costs and expenses, resulting from injuries or damages sustained by any person or property arising directly or indirectly from the District's performance of this Agreement, which are caused by the joint negligence of the Power Authority and the District, shall be appropriated on a comparative fault basis. Any such negligence on the part of the Power Authority must be a direct result of active involve- ment by the Power Authority. 2. Rights to Rescind Funds and Terminate Agreement. The District acknowledges the right of the Power Authority to rescind the funds authorized by this Agreement and terminate this Agreement without payment of liquidated damages to the District if it is determined by the Power Authority to be in the best interest of the State to do so, if funds are no longer available, or for cause. For the purpose of this paragraph, "cause" is defined as "the provision of incorrect or misleading information by the Grantee or the Grantee's failure to provide information that, in the opinion of the Power Author- ity, is a material fact that would have influenced its actions. Under these conditions, the District waives any right of recourse and will reimburse the Power Authority for all funds the District has received as a result of this Agreement plus all costs, including attorneys' fees, incurred by the Power Authority to perfect its claim or collect those funds. 5147/930/(6) Availability of Funding. The District acknowledges that this Agreement is subject to availability of money from the State of Alaska or other sources to finance performance under this Agreement. If funding is withdrawn, reduced, or limited in any way after the effective date of this Agreement and before the completion of performance, the Power Authority may terminate the Agreement without incurring liquidated damages. The Power Authority may, in its discretion, renegotiate the terms of this Agreement to comply with any new funding limitations or conditions. Audit Requirements. This grant is subject to the audit requirements oF titTe 2, taster 4 (Grant Administration) of the Alaska Administra- tive Code ( (aac), commonly referred to as the "Single Audit Regulation." 4. Grantee not Being Agents of the Power Authority. It is agreed that the Grantee, its Bice agents, servants and employees shall act in an independent capacity and not as agents of the Power Authority in the performance of this Agreement. 5. Disputes. Either party to this Agreement may bring an action against the other party in the superior court for the State of Alaska to resolve a dispute arising under this Agreement. Any lawsuit involving this Agreement shall be heard by the superior court, Third Judicial District at Anchorage. All legal costs, including attorneys' fees not otherwise provided for in this Agreement, shal] be allocated pursuant to Alaska Civil Rule 82. 6. Rights of Other Parties. It is the intent of the parties that this Agreement confer no rights to any third parties. 7. Binding Effect. This Agreement and all of its terms, covenants, conditions and appendices represent the entire Agreement and shall extend to and be binding upon the respective heirs, executors, adminis- trators, grantees, successors and assigns of the parties to this Agree- ment. 8. Severability. If any section, paragraph, clause or provision of this Agreement or any agreement referred to in this Agreement shall be finally adjudicated by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall be unaffected by such adjudication and all the remaining provision of this Agreement shall remain in full force and effect as if such section, paragraph, clause or provision or any part thereof so adjudicated to be invalid had not been included herein. ~ 9. Declaration of Public Benefit. The parties acknowledge that the Project 1s to be constructed for the benefit of the general public and will not deny any person use of Project facilities or use of power produced from Project facilities due to race, religion, color, sex or national origin. 5147/930/(7) 10. Notices. Any notice required of either party shall be in writing. Unless receipt of such notice is expressly required by the terms of this Agreement, it shall be deemed served when deposited in the mail in a sealed envelope, with sufficiently first class postage affixed, and addressed to the appropriate party. The notices shall be sent to each party's place of business, which in the case of the Power Authority shall be: Robert E. LeResche, Executive Director Alaska Power Authority P.O. Box 190869 Anchorage, Alaska 99519-0869 and in the case of the District shall be: Martin A. Myhre Business Manager Southwest Region School District P.0. Box 3196 Dillingham, Alaska 99576 5147/930/(8) LEVELOK WASTE HF REEMENT Page 9 of 10 LEVELOCK SCHOOL WASTE HEAT REDESIGN I have reviewed the Alaska Power Authority design for reconstruction of the waste heat system between the Levelock power house and the Levelock school. My signature below indicates approval of the design and gives my permission to enter the power plant to perform reconstruction work. Apokeda evelock Electric Cooperative 5072/939(9) LEVELOCK SCHOOL WASTE HEAT RE-DESIGN I have reviewed the design for reconstruction of the waste heat system between the Levelock power house and the Levelock school. My signature below indicates approval of the design. L 2 /$ 0 SL Ube) Southwest Region cf fool Dist District 5147/930/(11) LEVELOCK WASTE HEAT AGREEMENT PURPOSE This Agreement is entered into this day of » 1989 between SOUTHWEST REGION SCHOOL DISTRICT (the District) and ALASKA POWER AUTHORITY (the Power Authority) to outline responsibilities associated with the re-design and re-construction of the Levelock School's waste heat system. At the present time, the Levelock School is using electricity in excess of normal requirements for a school of its size and electrical load. The quality of waste heat recovered from the community's generators is also below what such a system is capable of producing. The origin of the school's high energy costs has been traced to design problems with the waste heat recovery system. 5147/930/(1) ARTICLE A ALASKA POWER AUTHORITY COVENANTS The Power Authority will: 1. Analyze the existing waste heat recovery system and prepare a new design. 2. Provide copies of the new design to the District for written approv- al by the District and the Levelock Electric Cooperative. 3. Purchase the replacement heat exchanger for the project, and provide a detailed materials list to the District for other materials needed to complete the project. 4. Provide advice and assistance to the District during the re- construction, start-up, and initial operation of the re-constructed system. 5. Inspect the final installation, and prepare letters of acceptance of project completion for signature by the District and the Levelock Electric Cooperative. 5147/930/(2) ARTICLE B SOUTHWEST REGION SCHOOL DISTRICT COVENANTS The Southwest Region School District will: 1. Present the re-design of the waste heat recovery system to the Levelock Electric Cooperative for their review and written approval of re-design features that affect power plant operations. A form for written approval is presented in Appendix 1 to this Agreement. Written approval shall be secured within 10 working days of receiving the new design. 2. Review the Power Authority's re-design of the waste heat system and provide written approval of those parts of the system that directly affect the operation of the District's system in the Levelock school. Written approval shall be secured using the form in Appendix 1, within 10 working days of receiving the new design. 3. Order al] materials detailed in the work list specified by the Power Authority and maintain responsibility for accounting and payment of invoices. 4. Obtain all permits, renewal of easements, licenses or any other approvals necessary to re-construct the waste heat system. 5. Hire and supervise work force to complete re-construction of waste heat system according to Power Authority plans, specifications and directions. This includes responsibility for payroll, on-site interim inspections and other activities necessary for completing this project in a timely manner. The costs of project supervision shall be borne by the District. 6. Provide the Power Authority with the school's heating fuel records for the 12 months preceding and following completion of the waste heat system re-construction. 7. Notify the Power Authority of any operational problems occurring within the 12 month period following re-design of the waste heat system. 8. Provide necessary tools and equipment. 9. Provide color slides of system re-construction illustrating changes made. The Power Authority will use these slides to provide information on energy programs to the public. 5147/930/(3) ARTICLE C SCHEDULE AND BUDGET 1. Completion Date. This project shall be completed prior to June 30, 1989. Billings for work performed before this date may be processed through August 31, 1989. The approximate duration of the project will be about one month. The Southwest Region School District shall Provide the Power Authority with a schedule indicating dates for completing activities outlined in this Agreement. 2 Project Budget. (a) Labor. The District shall provide labor for this project at the hours and rates estimated below: Job Class Rate Number of Hours’ Total ($7Hour) ($) Welder 35 120 4,200 Welder's Assist 20 60 1,500 (b) Travel. Travel is estimated at 8 one-way trips for the project supervisor, welder, welder's assistant, and materials. Cost is estimated at $180 per one-way trip, for a total cost not to exceed $1,440. (c) Materials. The estimated cost of materials to be purchased by the District for this project is $5,000. The heat exchanger will be purchased separately and shipped by the Power Authority. The cost for this item is not included in the $5,000 budgeted for materials. (d) Contingency. An amount of 10% of the total Agreement shall be set aside to cover unforeseen costs. These costs shall be incurred pursuant to conditions stated in paragraph 4 of this Article. 3. Reimbursement. Reimbursement shall be based upon actual costs incurred by the District. Invoices shall be accompanied by time sheets indicating labor rates and hours billed, vendor receipts, and other documentation that supports requests for reimbursement. 4. If the District's actual costs exceed the budget estimate outlined in Article C, paragraph 2, the District shall receive written authoriza- tion from the Power Authority prior to incurring expenditures that will be claimed against the funds in this Agreement. 5147/930/(4) ARTICLE D CONSIDERATION Funds for this Project Agreement are available in SLA 1988, Chapter 173, Page 38, line 19. Expenditure of project funds will be recorded under Alaska Power Authority Ledger Code 81826305. The total amount of this Agreement shall not exceed $13,500. This amount shall be encumbered under the Ledger Code listed above to fulfill obligations for work performed and approved as part of this Project Agreement. Unused funds shall be returned to Power Authority Colloca- tion Code 81899498, IN WITNESS WHEREOF, the parties hereto have set their hands the day and year of the contract. Dated: By: Robert E. LeResche Executive Director Approved: Assistant Attorney General 5147/930/(5) STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) The foregoing Agreement was acknowledged before me this day of >» 1989, by Robert E. LeResche, the Executive Director of the Alaska Power Authority, an Alaskan Corporation, on behalf of the Corporation. Notary Public, State of Alaska My Commission Expires: SOUTHWEST REGION SCHOOL DISTRICT Dated: By: Its: (Officer) STATE OF ALASKA ' ss. THIRD JUDICIAL DISTRICT ) The foregoing Agreement was acknowledge before me this day of >» 1989, by Martin A. Myhre, the Business Manager of Southwest Region School District. Notary Public, State of Alaska My Commission Expires: 5147/930/(6) ARTICLE E MUTUAL COVENANTS The Power Authority and the District agree to the following: 1. Indemnification (a) The Power Authority and the Grantee shall indemnify, save harmless and defend the other party to this Agreement, its officers, agents, servants, and employees from all liability, including costs and expenses, for all actions or claims resulting from injuries or damages sustained by any person or property arising directly or indirectly as a result of any error, omission or negligent act of the indemnifying party, its officers, agents, servants, or employees or anyone direct- ly or indirectly employed by it in the performance of this Agreement. The labor provided by the District under Article 3, Paragraph 2 of this Agreement shall be considered the officers, agents, servants or employees of the District for purposes of constru- ing these indemnification provisions. (b) All actions or claims, including costs and expenses, resulting from injuries or damages sustained by any person or property arising directly or indirectly from the District's performance of this Agreement, which are caused by the joint negligence of the Power Authority and the District, shall be appropriated on a comparative fault basis. Any such negligence on the part of the Power Authority must be a direct result of active involve- ment by the Power Authority. 2. Rights to Rescind Funds and Terminate Agreement. The District acknowledges the right of the Power Authority to rescind the funds authorized by this Agreement and terminate this Agreement without payment of liquidated damages to the District if it is determined by the Power Authority to be in the best interest of the State to do so, if funds are no longer available, or for cause. For the purpose of this paragraph, “cause" is defined as "the provision of incorrect or misleading information by the Grantee or the Grantee's failure to provide information that, in the opinion of the Power Author- ity, is a material fact that would have influenced its actions. Under these conditions, the District waives any right of recourse and will reimburse the Power Authority for all funds the District has received as a result of this Agreement plus all costs, including attorneys' fees, incurred by the Power Authority to perfect its claim or collect those funds. 5147/930/(7) Availability of Funding. The District acknowledges that this Agreement 7s Subject to availability of money from the State of Alaska or other sources to finance performance under this Agreement. If funding is withdrawn, reduced, or limited in any way after the effective date of this Agreement and before the completion of performance, the Power Authority may terminate the Agreement without incurring liquidated damages. The Power Authority may, in its discretion, renegotiate the terms of this Agreement to comply with any new funding limitations or conditions. 3. Audit Requirements. This grant is subject to the audit requirements of title 2, Chapter 45 (Grant Administration) of the Alaska Administra- tive Code (AAC), commonly referred to as the "Single Audit Regulation." 4. Grantee not Being Agents of the Power Authority. It is agreed that the Grantee, its officers, agents, servants and employees shall act in an independent capacity and not as agents of the Power Authority in the performance of this Agreement. 5. Disputes. Either party to this Agreement may bring an action against the other party in the superior court for the State of Alaska to resolve a dispute arising under this Agreement. Any lawsuit involving this Agreement shall be heard by the superior court, Third Judicial District at Anchorage. All legal costs, including attorneys' fees not otherwise provided for in this Agreement, shall be allocated pursuant to Alaska Civil Rule 82. 6. Rights of Other Parties. It is the intent of the parties that this Agreement confer no rights to any third parties. 7. Binding Effect. This Agreement and all of its terms, covenants, conditions and appendices represent the entire Agreement and shall extend to and be binding upon the respective heirs, executors, adminis- trators, grantees, successors and assigns of the parties to this Agree- ment. 8. Severability. If any section, paragraph, clause or provision of this Agreement or any agreement referred to in this Agreement shall be finally adjudicated by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall be unaffected by such adjudication and all the remaining provision of this Agreement shall remain in full force and effect as if such section, paragraph, clause or provision or any part thereof so adjudicated to be invalid had not been included herein. 9. Declaration of Public Benefit. The parties acknowledge that the Project is to be constructed for the benefit of the general public and will not deny any person use of Project facilities or use of power produced from Project facilities due to race, religion, color, sex or national origin. 5147/930/(8) 10. Notices. Any notice required of either party shall be in writing. Unless receipt of such notice is expressly required by the terms of this Agreement, it shall be deemed served when deposited in the mail in a sealed envelope, with sufficiently first class postage affixed, and addressed to the appropriate party. The notices shall be sent to each party's place of business, which in the case of the Power Authority shall be: Robert E. LeResche, Executive Director Alaska Power Authority P.O. Box 190869 Anchorage, Alaska 99519-0869 and in the case of the District shall be: Martin A. Myhre Business Manager Southwest Region School District P.O. Box 3196 Dillingham, Alaska 99576 5147/930/(9) LEVELOCK SCHOOL WASTE HEAT RE-DESIGN I have reviewed the Alaska Power Authority design for reconstruction of the waste heat system between the Levelock power house and the Levelock school. My signature below indicates approval of the design and gives my permission to enter the power plant to perform reconstruction work. Jon Apokedak Date Levelock Electric Cooperative 5147/930/(10) LEVELOCK SCHOOL WASTE HEAT RE-DESIGN I have reviewed the design for reconstruction of the waste heat system between the Levelock power house and the Levelock school. My signature below indicates approval of the design. itle Date Southwest Region School District 5147/930/(11) iii Lake a Pestawile BGO Manager FROM: Dave McClure ee Village Council & Electric Administrator DATE: 15 November 1989 SUB: Waste Heat and Energy Contract At the Electric Cooperative Board Meeting today, the board instructed me to invite you to a special meeting at which time we can negotiate the waste heat and energy contract. It is the wish of the board to come to a settlement which will allow the Alaska Energy Authority to complete the transfer of the waste heat retrofit grant to Lake and Peninsula from Southwest Region. As well, we would like to proceed to reach an agreement for the electrical usage. As for preliminary ideas, we are looking perhaps at a five year agreement which might entail free waste heat in exchange for site buildings and facilities (trailer, steam, outbuildings and oil tanks) which are of little or no use to you. As well, we would like the village council to be involved to the extent that the land on the beach might be traded for uplands which recently came into the council’s jurisdiction. Land might be traded for a permanent picnic site, field trip station, etc. Let me know your schedule as to when you and/or Frank could come over and meet with us. Thanks. CC: LECI Board Members Sara Homberger - Site Aaministrator Pat Woodell, Alaska Energy Authority ei Mal a Ma | crt Cle SAO GALL oxgaerce 6/26/47. JPM Aiea fold! an VA LOPS . {) aval v MEMORANDUM Date: 1/17/89 To: Pat Woodell Development Specialist From: Peter N. Hansen (W Rural Systems Engineer Subject: Levelock school power consumption. The current power consumption for the Levelock boiler heat recovery system is as follows: 1. Main loop circulating pump; estimated at 1600W 2; Boiler #1 circulating pump; estimated at 250W 3. Boiler #2 circulating pump; estimated at 140W 4. Waste heat circulating pump; estimated at 1500W Total pumping power consumption: 3490W- After reconnection: Main boiler circulation pump: 400W Waste heat circulating pump: 225W Revised total pumping consumption: 625W Concumption reduction: (3490-625)W = 2865W Estimated run-time: 9 mo. = 6570 hrs. Total savings: (6570 x 2.865)kwh = 18,823 kwh. room/waste LST, oe STADE March 13, 1989 Mr. Martin A. Myhre Business Manager Southwest Region School District P.O. Box 3196 Dillingham, Alaska 99576 Dear Mr. Myhre: Enclosed are two copies of the Project Agreement for the Levelock waste heat re-construction. Please sign and notarize both copies and return them to me. I will contact you when the Agreement has been approved, so that you may begin work on the project. Please note that minor wording changes have been made to Article C(2)(b), €(2)(c), and Article C(4). Article E, Consideration, moved up ahead of Article D, Mutual Covenants. Travel limits have been adjusted upward to allow for charter costs. Accordingly, project contingency and the overall contract amount have been adjusted upward to reflect this change. Last week we placed the order for the heat exchanger. The success- ful bidder was Unit Process Company of Anchorage. The vendor estimates a four to six week delivery time FOB Anchorage, so we bliol 85 should come fairly close to the mid-April start date we have planned. Peter = In the meantime, Peter Hansen will complete design work for the How much system and send you copies. We will also mail you a materials list, so that you can place orders for the remaining items (Article Time de B(3) of Project Agreement). Please use the two forms at the back THEY NEED of the contract to secure written approvals of the new design. TO ORPER ? I look forward to working with you in the coming months on this MATERIALS § project. Please contact me if you have any questions on accounting or contract administration matters. Wha 4 is Gg oar Sincerely, ee Compre Aesign re ey, est C Pat Woodell Project Manager Enclosures as stated State of Alaska Steve Cowper, Governor Alaska Energy Authority A Public Corporation July 18, 1989 Mr. Chuck Beatie, Facilities Coordinator Lake and Peninsula School District Box 498 King Salmon, Alaska 99613 RE: Levelock School Waste Heat Re-Design Dear Mr. Beatie: Based on our telephone conversation of July 17, I am enclosing several documents from our Levelock file: (1) Tranter Superchanger Specification Sheet and Delivery Order (2) Memorandum describing estimated electrical savings from re-design of the waste heat system (Hansen to Woodell, 1/17/89). (3) Hansen-Woodell trip report, November 30, 1988 (4) Copy of the Levelock Waste heat Project Agreement: Alaska Power Authority-Southwest Region School District As I mentioned on the telephone, we would like to have a better under- standing of the long-term status of the waste heat contract between the Village of Levelock and the School District before giving the go-ahead on this project. At the time our Project Agreement with Southwest Region School District was drafted, we were not aware that the waste heat contract was up for price negotiation. We view the re-design of the waste heat system as a worthwhile project, but we would like to make certain that the system will remain operational if the state invests additional dollars to improve its operating efficiency. I understand from talking with you, that this issue will be resolved in the next 30-45 days. You mentioned that this time period would not delay your work schedule if we wait for the outcome. PO. Box AM Juneau, Alaska 99811 (907) 465-3575 7 PO Box 190869 701 East Tudor Road Anchorage, Alaska 99519-0869 (907) 561-7877 6247/985(1) Mr. Chuck Be ~2 July 18, 198 Page 2 Please contact me if you would like additional information on the background to this project. Sincerely, bot Pat Woodel] Project Manager PW:dm “cet Peter Hansen Enclosures as stated 6247/985(2)