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HomeMy WebLinkAboutClark's Point Waste Heat Project Agreement Contracts & Budget 1990State of Alaska N Steve Cowper. Governor Alaska Energy Authority A Public Corporation June 18, 1990 Mr. Martin A. Myhre Business Manager P.O. Box 3196 Dillingham, Alaska 99576 Subject: Project Agreement No. 2800277 (Clarks Point Waste Heat) Project Agreement No. 2800278 (Manokotak Waste Heat) Dear Mr. Myhre: Enclosed for your files are original signature copies of agreements for the Clarks Point and Manokotak Waste Heat Projects. If you have any questions about the scope, schedule or procedures for the project, please contact Gary Smith, Manager of Rural Projects at 261-7311 or at the address marked below. We are pleased to be able to assist with these projects and look forward to working with you. \ Sincerely’ Poy Tai iad \\ Word David Denig-Chakro \| Director of Rural Programs DDC:ekn Enclosures as stated : , ‘ . cc: Senator Fred F. Zharoff, Alaska State Legislature Representative George G. Jacko, Jr., Alaska State Legislature Susan White, Alaska Energy Authority Pat Woodell, Alaska Energy Authority John Bulkow, Alaska Energy Authority Gary Smith, Alaska Energy Authority Dominic Costanzo, Alaska Energy Authority -, PO. Box AM Juneau, Alaska 99811 (907) 465-3575 PO. Box 190869 701 EastTudor Road Anchorage, Alaska 99519-0869 (907) 561-7877 Lar ce | Clarks Point Waste Heat Agreement a THIS AGREEMENT is entered into this fon day of ee 990, between the SOUTHWEST REGION SCHOOL DISTRICT (the District) and the ALASKA ENERGY AUTHORITY (the Energy Authority), to outline the responsibilities of the parties and the procedures to be followed in connection with design, construction, start-up and future operation and maintenance of the Clarks Point Waste Heat Project, hereinafter called the "Project." Article A. ALASKA ENERGY AUTHORITY COVENANTS The Energy Authority will: 1. Perform a detailed review of the existing site conditions and design the Project. 2. Review with the District all designs affecting the City’s and the District’s systems; secure the approval of the City for all design features affecting the operations, maintenance, or interface with the City’s electrical generation daeelly and provide the City with an accurate copy of the as-built drawings of the roject. 3. Provide specifications for all materials, components, and services necessary for the construction of the Project and place orders for these items and services in coordination with the District. Provide to the District purchase and freight pickup slips or other paperwork presented by vendors as a result of purchase orders, pickup or delivery. 4. Using District personnel as determined by the Energy Authority, construct the Project as designed; after having secured the approval of the City as referenced in Paragraph 2, above. The construction schedule will be made in cooperation with the District in order to ensure availability of District maintenance personnel. Make every effort to ensure that a City field mechanic is available during Project work on City-owned facilities. 5. Assist the District in starting up and trouble shooting the waste heat recapture system, if needed, during the first two years of operation, and make recommendations on operations and maintenance procedures as necessary to secure safe and efficient operation of the system. 6. Immediately notify the District of any situation that may affect the safe and efficient operation of the City’s electrical generation facilities while construction is in progress. Clarks Point Waste Hi jreement act No. Page 2 of 7 7. Set up the following account within the Energy Authority Rural Energy Construction Assistance (RCA) to receive funds from the District as described in Article B, Paragraph 9: Collocation Code: 08108009 Ledger Code: 81826908 8. Receive and expend District funds in accordance with the budget and purchasing authority described in Appendix A to this Agreement, and return any unused funds to the District upon completion of the Project. If District- budgeted materials and freight costs are in excess of the budget in Appendix A, receive the District’s approval prior to spending project contingency and any amounts above the contingency listed in the budget. 9. Invoice the District for materials provided from Energy Authority inventory, and for Energy Authority labor, travel and other expenditures described in Appendix A to this Agreement. 10. Pay for any Energy Authority labor, labor overhead and travel costs in excess of the amounts estimated in the budget in Appendix A. Article B. SOUTHWEST REGION SCHOOL DISTRICT COVENANTS The District will: 1. To the extent provided in the District’s Waste Heat Agreement with the City of Clarks Point, ensure all necessary access to City and District-owned or operated property by Energy Authority personnel and contractors. A copy of the Clarks Point Waste Heat Agreement 1988 is attached as Appendix D. 2. To the extent provided in the District’s Waste Heat Agreement with the City of Clarks Point, ensure that all necessary permits and rights-of-way to City-owned property or -operated facilities are secured for the Project. 3. Delegate to the Energy Authority full authority over all engineering decisions in connection with design, construction, start-up, and run-in of this Project subject to the District’s right of design approval in Paragraph 4 below. The District, however, reserves the right to disapprove the modification of any part of the system located on its own premises. 4. Review the Energy Authority’s Project design on those parts of the system that directly affect the operation of the District’s system in the school. Within ten working days after the Energy Authority submits the Project design for approval, suggest changes to or reject changes in the Project design, or provide es en Authority with a signed copy of the written approval form presented in ppendix B. Clarks Point Waste Hi Jjreement ' act No. Page 3 of 7 5. Provide local manpower assistance for the construction of the Project at the request of the Energy Authority. This will include making available current District staff to work on the Project, hiring temporary staff, and assisting the Energy Authority in contracting for local services as needed. All local labor used for the Project shall be paid for directly by the District. This will also include coordinating with the City of Clarks Point to ensure availability of a City field mechanic to stand-by during normal work days while modifications are being made to systems directly affecting the operation of the Clarks Point power plant. 6. Coordinate budget and purchasing of materials, components, and services with Energy Authority field staff. Some materials will be purchased out of existing Energy Authority inventory, and are included in the budget described in Appendix A to this Agreement. qT: Ensure access to any part of the waste heat recapture system located on any District-owned or operated property or in any District-owned or operated structure for performance testing by Energy Authority personnel or its contractors over the life of Project facilities. 8. Upon written request, provide the Energy Authority access to and copies of any information or documents related to any phase of this Project over the life of Project facilities. 9. Pay to the Energy Authority $8,000 within 7 working days after approval of this Agreement to cover the initial 25% of the Energy Authority’s labor, overhead and travel expenses for the Project. These funds will be used to provide the design and project management services described in Article A, Paragraphs 1-4. Pursuant to Article A, Paragraph 8, any balance of this amount not expended at the time the Project is completed, will be returned to the District. 10. | Reimburse the Energy Authority for labor and travel expenses associated with trouble shooting the system during the two-year period described in Article A, Paragraph 5, and only in response to the District’s request. These costs must be pre-approved by the District. 11. Pay invoices presented by third party vendors. Make payment to the Energy Authority within 30 days after receipt of invoice for materials provided by the Energy Authority for this Project. Project payments will be made in accordance with the budget categories described in Appendix A of this Agreement. 12. If the amount budgeted for District labor exceeds the estimate presented in Appendix A, provide additional staff labor to the project at no extra cost to the project. 13. | Within seven working days after issuance of a Notice of Project Completion by the Energy Authority, sign an acknowledgement of Project completion or identify in writing any specific task the District considers incomplete. A copy of the Notice of Project Completion is in Appendix C. Clarks Point Waste He: eement c ct No. Page 4 of 7 Article C. MUTUAL COVENANTS The Energy Authority and the District agree to the following: 1. Term of Agreement. The term of this Agreement is two and one half years from the date of signature by both parties. This Agreement may be cancelled by the mutual consent of the parties after the Notice of Project Completion has been signed. 2. — Indemnification. (a) The Energy Authority and the District shall indemnify, save harmless, and defend the other party to this Agreement, their officers, agents, servants, and employees, from all liability, including costs and expenses, for all actions or claims resulting from injuries or damages sustained by any person or property arising directly or indirectly as a result of any error, omission or negligent act of the indemnifying party, its officers, agents, servants, or employees or anyone directly or indirectly employed by it in the performance of this Agreement. The labor and manpower assistance provided by the District under Article B, Paragraph 5 of this Agreement shall be considered the officers, agents, servants, or employees of the District for purposes of construing these indemnification provisions. (b) All actions or claims, including costs and expenses, resulting from injuries or damages sustained by any person or property arising directly or indirectly from the District’s performance of this Agreement which are caused by the joint negligence of the Energy Authority and the District, shall be appropriated on a comparative fault basis. Any such joint negligence on the part of the Energy Authority must be a direct result of active involvement by the Energy Authority. 3. Declaration of Cooperation. (a) It is the intent of this Agreement that the Clarks Point Waste Heat Project be used to reduce the energy expenses for the residents of Clarks Point. The parties agree to work towards this goal through cooperative efforts. (b) The parties agree to make every responsive and cooperative effort possible in order to complete and start up the system by September 30, 1990. At the request of any one party, project meetings with all parties to this Agreement will be held within seven calendar days after the receipt of such request by the other parties. All meetings will be held in Anchorage unless a different location is mutually agreed upon. 4. Disputes. Either party to this Agreement may bring an action against the other party in the superior court for the State of Alaska to resolve a dispute arising under this Agreement. Any lawsuit involving this Agreement shall be heard by the superior court, Third Judicial District at Anchorage. All legal costs, including attorneys’ fees not otherwise provided for in this Agreement, shall be allocated pursuant to Alaska Civil Rule 82. 5. Rights of other Parties. It is the intent of the parties that this Agreement confer no rights on any third parties. Clarks Point Waste Hi reement act No. Page 5 of 7 6. Binding Effect. This Agreement and all of its terms, covenants, conditions and appendices represents the entire Agreement and shall extend and be binding upon the respective heirs, executors, administrators, grantees, successors and assigns of the parties to this Agreement. 7. Parties not Being Agents of Each Other. It is agreed that the Parties, their officers, agents, servants and employees shall act in an independent capacity and not as agents of the other parties in the performance of this Agreement. 8. Severability. If any section, paragraph, clause or provision of this Agreement or any agreement referred to in this Agreement shall be adjudicated by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall be unaffected by such adjudication and all the remaining provision of this Agreement shall remain in full force and effect as if such section, paragraph, clause or provision or any part thereof so adjudicated to be invalid, had not been included herein. 9. Notices. Any notice required of any of the parties shall be in writing. Unless receipt of such notice is expressly required by the terms of this Agreement, it shall be deemed served when deposited in the mail in a sealed envelope, with sufficent first class postage affixed, and addressed to the appropriate party. The notices shall be sent to each party’s place of business, which in the case of the Energy Authority shall be: Robert E. LeResche, Exective Director Alaska Energy Authority P.O. Box 190869 Anchorage, Alaska 99519-0869 in the case of the District shall be: Martin A. Myhre, Business Manager Southwest Region School District P.O. Box 3196 Dillingham, Alaska 99576 Clarks Point Waste H greement ‘act No. Page 6 of 7 THIS AGREEMENT has been reviewed, agreed to, and executed by the following parties: SKA ENERGY AUTHORITY Executive Director Approved: STATE OF ALASKA ) THIRD JUDICIAL DISTRICT ) The_foregoing Agreement was acknowledged before me this or day of x S A ti , 1990, by Robert E. LeResche, the Executive Director of the Alaska nergy Authority, a public corporation of the State of Alaska on behalf of the Corporation. ry My Commission expires (ct 2 493 Clarks Point Waste H greement ract No. Page 7 of 7 for the SOUTHWEST REGION SCHOOL DISTRICT STATE OF ALASKA ss. THIRD JUDICIAL DISTRICT The foregoing Agreement, was acknowledged before me this Le day of ie rth i , 1990, by Be h , Superintendent for outhwest legion School District. ait Tm Notary se aay of Alask My commission expires:_12 | </ 4D APPENDIX A Clarks Point Waste Heat Agreement Budget ALASKA ENERGY AUTHORITY RURAL PROGRAMS DIRECTORATE PROJECT BUDGET COMMUNITY _CLARK S POINT PROJECTNAME __WASTE HEAT RECOVERY PREPARER DAVID DENIG-CHAKROFF DATE PREPARED__ 3/2/90 PROJECT Source of Funding RCA _** SWRSD *** TOTAL 71000 Personal Services $_12,096 $9,736 $s $ 21,832 72000 Travel and Per Diem 5,400 5,400 73000 Other Services 1,950 1,950 77730 Grants * 73140 Grant Handling Fees 73872 Project Contingency 4,185 5,846 10,031 74000 Material (AEA only) 23,788 23,788 73460 Freight (AEA only) 3,500 - 3,500 SUBTOTAL $_21,681 $_ 44,820 $ $ 66,501 70200 Indirect Non-personal 3,387 3,387 70100 Allocated Personal 7,016 7,016 TOTAL $_32,084 $_ 44,820 $ $ 76,904 Matrix Code 82 NA Project AR 32354 NA Project CC 08108009 __ NA Project LC 81826908 NA BUDGET APPROVALS WF tanager of Rural Projects 2 Mps WV ce: Dir. Acct. & Admin. 3/40 Mgr. Rural Projects Director of Rural Programs 5/3 ad Preparer "Director of Agency Operations E ahh ? 2. = Y [2 2O Return original to Dir. (If budget greater than $50,000) of Rural Programs * If project includes grant funds, see addendum attached. ** Funds provided by the school district to the Energy Aut Construction Assistance account. *** Funding provided directl rict t through an Energy Aut y by the school dist hority account or bookkeeping s hority's Rural Energy hat will NOT be managed ervice. a a a a CLARK'S POINT WASTE HEAT RECOVERY - BUDGET ESTIMATE DATE: 18 APR 90 a MATERIAL COST LABOR HOURS TOTAL TOTAL COST WORK DESCRIPTION QUANTITY UNITS UNIT TOTAL UNITS TOTAL LAB. COST W/O 0.H. & PROFIT ee USER BLDG CONNECTIONS PIPE & FITTINGS Piping 2 1/2" 200 LF 4.70 940 0.300 60.0 2560 3500 Ells 2 1/2" 20 Ea. 10.00 200 0.400 8.0 341 541 Tees 2 1/2" 2 Ea. 20.00 40 0.500 1.0 43 83 Misc. Fittings 1 Ea. 500.00 500 7.500 7.5 320 820 VALVES Gate Valves 2 1/2" 6 Ea. 185.00 1110 1.500 9. 384 1494 Check Valves 2 1/2" 1 Each 110.00 110 1.500 1. 64 174 EQUIPMENT >¢ Heat Exchanger 1 Each 2695.00 2695 8.000 8.0 341 3036 Pumps 1 Each 450.00 450 4.000 4.0 171 621 Electrical Connections 1 Each 150.00 150 3.000 3.0 128 278 Expansion Tank 1 Each 150.00 150 3.000 3.0 128 278 _ he SUBTOTAL: USER BLDG CONNECTIONS 6345 105.0 4479-10824 Labor rate assumed $42.66/hr (ieee 1 a CLARK S POINT WASTE HEAT RECOVERY - BUDGET ESTIMATE DATE: 18 APR 90 MATERIAL COST LABOR HOURS TOTAL TOTAL COST WORK DESCRIPTION QUANTITY UNITS UNIT TOTAL UNITS TOTAL LAB. COST W/O O.H. & PROFIT ane POWER PLANT PIPE & FITTINGS Demolition 1 Job 500.00 500 24.000 24.0 1024 1524 Piping 2" 80 LF 4.70 376 ~©=—-0..320 25.6 1092 1468 Ells 2" 10 Ea. 10.40 104 0.500 5.0 213 317 Tees 2" 4 Ea. 44.00 176 0.800 3.2 137 313 Piping 2 1/2" 20 LF 4.70 94 0.300 6.0 256 350 Ells 2 1/2" 6 Ea. 10.00 60 0.400 2.4 102 162 Misc. Fittings 1 Ea. 1000.00 1000 16.000 16.0 683 1683 VALVES Gate Valves 2" 8 Ea. 44.00 352 2.000 16.0 683 1035 Gate Valves 2 1/2" 2 Ea. 85.00 170 1.500 3.0 128 298 AMOT Valve 2" 1 Each 200.00 200 2.000 2.0 85 285 EQUIPMENT 4% Heat Exchanger 1 Each 2695.00 2695 10.000 10.0 427 3122 Misc. Electrical 1 Each 2500.00 2500 16.000 16.0 683 3183 SUBTOTAL: POWER PLANT 8227 129.2 5512 13739 Labor rate assumed $42 .66/hr eee i CLARK S POINT WASTE HEAT RECOVERY - BUDGET ESTIMATE DATE: 18 APR 90 nn ISU NS a MATERIAL COST LABOR HOURS TOTAL TOTAL COST WORK DESCRIPTION 3 QUANTITY UNITS UNIT TOTAL UNITS TOTAL LAB. COST W/O O.H. & PROFIT = Oe aan ARCTIC PIPE Trenching 360 Lin. Feet 3.90 1404 0.060 21.6 921 2325 Backfill W/Orig. Material 360 Lin. Feet 2.00 720 0.060 21.6 921 1641 Bedding 360 Lin. Feet 2.00 720 0.000 0.0 0 720 boo Tt Arctic Pipe (ori siTe » 720 Lin. Feet 5.66 4075.2 0.171 123.1 5252 9327 x Pipe Ells 10 Each 52.58 525.8 0.667 6.7 285 810 >» Couplings 8 Each 33.83 270.64 0.000 0.0 0 271 a BOO SUBTOTAL: ARCTIC PIPE 7716 173 7380 15095 Labor rate assumed $42 .66/hr * MATERIALS TO BE TAKEN FROM ALASKA ENERGY AUTHORITY'S INVENTORY. APPENDIX B Clarks Point Waste Heat Agreement Design Approval APPENDIX B CLARK S POINT WASTE HEAT DESIGN APPROVAL City of Clark s Point | have reviewed the Alaska Energy Authority design for construction of the waste heat system with respect to how it affects the operations, maintenance and interface with the City’s electrical generation system. My signature below indicates approval of the design and gives my permission to enter the power house to perform construction work related to the Project. Honorable Jospeh L. Clark ate Mayor City of Clark s Point Southwest Region School District | have reviewed the Alaska Energy Authority design for construction of the waste heat system with respect to how it affects the operations, maintenance and interface with the District's school heating system. My signature below indicates approval of the design and gives my permission to enter the District's facilities to perform construction work related to the Project. Name ate Title APPENDIX C Clarks Point Waste Heat Agreement Notice of Project Completion Page 1 of 2 Notice of Project Completion Alaska Energy Authority NOTICE OF PROJECT COMPLETION Date: Project Name: Contracting Party: | Contract Agreement Number Agreement Execution Date: THE ALASKA ENERGY AUTHORITY certifies that the Project Agreement named above is complete in accordance with the terms and conditions referenced in Contract Agreement Number The Energy Authority acknowledges that all expenses incurred under the Agreement have been paid in full, and no further claims for reimbursement can be made. Seo eee ee ee Project Manager, Alaska Energy Authority STATE OF ALASKA ) ) ss THIRD JUDICIAL DISTRICT ) The foregoing Agreement was acknowledged before me this day of 7 1990. by , Project Manager of the Alaska Energy Authority, an Alaskan Corporation, on behalf of the Corporation. Notary Public, State of Alaska My commission expires: Page 2 0f 2 Notice of Project Completion SOUTHWEST REGION SCHOOL DISTRICT ACKNOWLEDGMENT The Southwest Region School District acknowledges that the Project referenced above has been completed, and that all tasks have been satisfactorily carried out In accordance with the terms and conditions of the Project Agreement. The District accepts full responsibility for ownership, operatio n and maintenance of facilities that were constructed under the terms of this Agreement. OO Southwest Region School District Title STATE OF ALASKA THIRD JUDICIAL DISTRICT The foregoing Agreement was acknowl 1990, by , Superintende Date ) ) ss. ) ledged before me this day of nt for the Southwest Region School District. — Notary Public, State of Alaska My commission expires: APPENDIX D Clarks Point Waste Heat Agreement ~ Wie WS CLARKS POINT WASTE HEAT AGREEMENT 1988 SEPTEMBER ‘ The following represents an Agreement between the City of Clarks Point, herein referred to as the City, and Southwest Regional School District, herein referred to as the District. The District will at the Districts expense, install heat exchangers ana other necessary equipment in order to capture waste heat from the Citys generators. The waste heat connections to the Citys generators will allow for use of waste heat by the City and the District. There will be a valved off fee for the City to connect piping for the Citys use of waste heat incurred by the District during hook- up of the system to the District School. In return, as good and due consideration, the City will provide for a five (5) year period, free waste heat to the District, up to the capacity of the generators to generate waste heat. In the event that the Citys generators have capacity to generate waste heat in "excess" of the District's demand, the City may utilize this "excess heat“. It is understood and agreed that the Citys use of waste heat shall not Limit or interfere with the District's uee of waste heat. The City will allow the District reasonable access to the generator building for initial hook up and subsequent inspection and/or maintenance. The City will provide a 10 foot easement between the City generator building for initial hook up and subsequent inspection and/or maintenance. The care, maintenance and upkeep of the waste heat system shall be the responsibility of the District. The maintenance of generation shall be the responsibility of the City. The City will indemnify and hold the District harfiless for claims of property damage or personal injury from the Citys operation of its power production facility, including the distribution of power or lack thereof. In the event of termination of contract within a five (5) year period the City will reimburse at current cost or return to the District the heat exchange equipment provided by the District in the City generator building. This agreement will be automatically renewed at the end of five (5) years for an additional five (5) years unless either the District or the City objects thirty (30) days prior to the end of the initial five (5) year period. Additionally, at the end of the five (5) year period the heat exchangers will become the property of the CITY OF CLARKS POINT and a rate will be set for the DISTRICT to pay for the waste heat not to exceed the cost of fuel purchased for the nine month period. “is, \eses CLARKS POINT WA... HEAT AGREEMENT SEPTEMBER 22, 1988 PAGE 2 of 2 PAGES If either the District or the City objects, the Agreement will be renegotiated for an additional five (5) year period. This agreement will ° ninding on all subsequent organizations, and/ or political subdivis -as envolving from the City and the District. The above hereto mutually agreed to on September 22, 1986 and as executed below, being duly authorized by their respective oryaniza-~ tions. SOUTHWEST REGIONAL SCHOOL DISTRICT [o-/y (93 TTONEN, SUPERINTENDENT DATED CLARKS POINT CITY COUNCIL =x Ce we 7 PH L. CLARK, MAYOR DATED JA: JLCsse ee ; JU“ 6. ALASKA ENERGY AUTHORITY RURAL PROGRAMS DIRECTORATE PROJECT BUDGET COMMUNITY CLARK'S POINT PROJECT NAME WASTE HEAT RECOVERY PREPARER DAVID DENIG-CHAKROFF DATE PREPARED 5/2/90 PROJECT Source of Funding RCA ** SWRSD *** TOTAL 71000 Personal Services $_12,096 $__9 736 $ $ 21,832 72000 Travel and Per Diem 5,400 5,400 73000 Other Services 1,950 1,950 77730 Grants * 73140 Grant Handling Fees 73872 Project Contingency 4,185 5,846 10,031 74000 Material (AEA only) 23,788 23,788 73460 Freight (AEA only) 3,500 3,500 SUBTOTAL $_21,681 $_ 44,820 $ $ 66,501 70200 Indirect Non-personal 3,387 3,387 70100 Allocated Personal 7,016 7,016 TOTAL = $32,084 $_ 44,820 $ $ 76,904 Matrix Code 82 NA Project AR 32354 NA Project CC 08108009 NA Project LC 81826908 NA BUDGET APPROVALS WV sanager of Rural Projects ce: Dir. Acct. & Admin. Mgr. Rural Projects Director of Rural Programs Preparer Director of Agency Operations Return original to Dir. (If budget greater than $50,000) Initials Date of Rural Programs * If project includes grant funds, see addendum attached. ** Funds provided by the school district to the Energy Authority's Rural Energy Construction Assistance account. **k Funding provided directly by the school district that will NOT be managed through an Energy Authority account or bookkeeping service. ALASKA ENERGY AUTHORITY RURAL PROGRAMS DIRECTORATE PROJECT BUDGET COMMUNITY ClAgy SS Fors PROJECT NAME KiACTE Hear tecovehy PREPARER Jz6 DATE PREPARED _18 Ari 1O 71000 Personal Services S Za Lo O ! ¢t, on q 72000 Travel and Per Diem S4C0 73000 Other Services 195 — 77730 Grants — 73140 Grant Handling Fees _ 73872 Project Contingency SZEZ SoHE ? 74000 Material (AEA only) 2.524 73460 Freight (AEA only) 3yeo More Reto re In, MATERIALS SUBTOTAL s___ 5&-78R YMS57 ower 26% 70200 Indirect Non-personal 3387] 44> 70100 Allocated Personal TONG TOTAL FcR Appropriation Name Matrix Code Project AR Project CC Project LC Amount RUDGET APPROVALS Munuger of Rural Projects Director of Rural Programs Director of Agency Operations Hbu mechan $50,000) tniuals Jopee74 Date ee: Dir. Acct. & Admin. Myr. Rural Projects Preparer Return original to Dir. of Rural Programs aevicey &, $i290¢ LABEeS SAREE. ALASKA ENERGY AUTHORITY PROJECT BUDGET WORKSHEET Project Information Community: CLARE S Foto ol... elite PeojectName: MASTE__ptar. 2tcawG. . eee Nuaibeet ri lel ed Het Id] eee ey Mma Ber Pe I ot Mee TH ef IN ott, Oute prepared: & Are FO Date of Basis st eseesdnstes coe HESe Prepared hy: See Eee Date of Completion ——- — -~---~ - --- LABOR (field work)_ Gi tinamenni tc Task Hrs | Rate| Subtotal | @ere Suis! C | Soum B. | Sipe vert aS | Od aR 22 24g Hdeeta Baill Peer werretion | 4S! Se | 220 i M pO | | GIR To | PRON ct _Cowert ucTiaw | 1a0| Se eto {74 89 Ad [ 7 ee | | oy | mmunity Labor _ Toral | and LHe | A 6220 | Swe2SD vt EL DCE _ liso} _ | ——— | Par> BY SKleor ul BAcvuoe on | B ie PER DIEM AND TRAVEL : Piet ["""Name [Field] PD | Sub-] Number] Rate; Sub-] Total | i | (sys | Rate | total | ot Trips | coral | i | Seut B. [7 two fioe!] 3 soo i1see | _220C0 | | Gaey 7. 22 | 190 12222. 2 | see ees aes : ' | ta : -— i 4—--—.-———-! Pes | | | oe Feu dee | | pte tHe Total | aE | mm 4 ef LABOR (office work) ante Poe ies he Ty Tes ests TU eee ee i Joum Bt Roy, MaAnacee dT Ricard | eae £ AS BETS TET _ulrett ou Ll LL _Covrt acti Be wl Recount ie _ ALASKA ENERGY AUTHORITY PROJECT BUDGET WORKSHEET Deseriptien I Sie... ATTACHCD Project Information MATERIAL j Nates i Amount asp Spee Po IM SUL ATION peed a : | i f [oo Pee eee \ ' ' ; oo meer aise sina } a --—}--—-—- “4 25555 == FREIGHT =e ee ‘Description te Pak ATTACHES Assume Amount | | 2zgo0D ee to | aS Communitvequipmentrental CONTRACT Ba 7 He | t “— —t —-4 ! ' i i C : jot, Saas Eee I | ei { | ! ses == 1 ' 4 | t a \ i i q u \ Description | Notes i 4 + i = al Amount Becenoe i somes £4Yomy © | SSO | i { t es = eee eee -. 22 )=2=—== =e eae ae sae enmnee LL ieee teeta Speed BS eee gta SUMMARY eb aaah PersonalSemices(A+D) _ Doar (2 o76 Viavel & Perdiem (C) __ $400 \ eteab etd 2I1s24_ ie _ 300 | /oda% 19sO Assur io pw su esp 4co awe e:tt wAS eRe CLARK'S POINT WASTE HEAT RECOVERY - BUDGET ESTIMATE DATE: 18 APR 90 MATERIAL COST LABOR HOURS TOTAL TOTAL COST WORK DESCRIPTION QUANTITY UNITS UNIT TOTAL UNITS TOTAL LAB. COST W/O 0.H. & PROFIT ee ee ee ee a eee ARCTIC PIPE Trenching 360 Lin. Feet 3.90 1404 0.060 21.6 921 2325 Backfill W/Orig. Material 360 Lin. Feet 2.00 720 0.060 21.6 921 1641 Bedding 360 Lin. Feet 2.00 720 0.000 0.0 0 720 600 FT . Arctic Pipe (ons site LD 720 Lin. Feet 5.66 4075.2 0.171 123.1 5252 9327 * Pipe Ells 10 Each 52.58 525.8 0.667 6.7 285 810 > Couplings 8 Each 33.83 270.64 0.000 0.0 0 271 SUBTOTAL: ARCTIC PIPE 7716 173 7380 15095 Labor rate assumed $42.66/hr * MATERIALS TO BE TAKEN FROM ALASKA ENERGY AUTHORITY'S INVENTORY. CLARK'S POINT WASTE HEAT RECOVERY - BUDGET ESTIMATE DATE: 18 APR 90 MATERIAL COST LABOR HOURS TOTAL TOTAL COST WORK DESCRIPTION QUANTITY UNITS UNIT TOTAL UNITS TOTAL LAB. COST W/O O.H. & PROFIT USER BLDG CONNECTIONS PIPE & FITTINGS Piping 2 1/2" 200 LF 4.70 940 0.300 60.0 2560 3500 Ells 2 1/2" 20 Ea. 10.00 200 0.400 8.0 341 541 Tees 2 1/2" 2 Ea. 20.00 40 0.500 1.0 43 83 Misc. Fittings 1 Ea. 500.00 500 7.500 75 320 820 VALVES Gate Valves 2 1/2" 6 Ea. 185.00 1110 1.500 9.0 384 1494 Check Valves 2 1/2" 1 Each 110.00 110 1.500 Le 64 174 EQUIPMENT > Heat Exchanger 1 Each 2695.00 2695 8.000 8.0 341 3036 Pumps 1 Each 450.00 450 4.000 4.0 171 621 Electrical Connections 1 Each 150.00 150 3.000 3.0 128 278 Expansion Tank 1 Each 150.00 150 3.000 3.0 128 278 SUBTOTAL: USER BLDG CONNECTIONS 6345 105.0 4479 10824 Labor rate assumed $42.66/hr eee ee ee ee ee SS SS SSS SS SS SS SS SS Se SS SS SS SS CLARK'S POINT WASTE HEAT RECOVERY - BUDGET ESTIMATE DATE: 18 APR 90 =e eee ee eS SS SS SS SS SS SSS SS SS SSE == == MATERIAL COST LABOR HOURS TOTAL TOTAL COST WORK DESCRIPTION QUANTITY UNITS UNIT TOTAL UNITS TOTAL LAB. COST W/O O.H. & PROFIT nr Sc SSS iS SSS =a POWER PLANT PIPE & FITTINGS Demolition 1 Job 500.00 500 24.000 24.0 1024 1524 Piping 2" 80 LF 4.70 376 0.320 25.6 1092 1468 Ells 2" 10 Ea. 10.40 104 0.500 5.0 213 317 Tees 2" 4 Ea. 44.00 176 0.800 3.2 137 313 Piping 2 1/2" 20 LF 4.70 94 0.300 6.0 256 350 Ells 2 1/2" 6 Ea. 10.00 60 0.400 2.4 102 162 Misc. Fittings 1 Ea. 1000.00 1000 16.000 16.0 683 1683 VALVES Gate Valves 2" 8 Ea. 44.00 352 2.000 16.0 683 1035 Gate Valves 2 1/2" 2 Ea. 85.00 170 1.500 3.0 128 298 AMOT Valve 2" 1 Each 200.00 200 2.000 2.0 85 285 EQUIPMENT %* Heat Exchanger 1 Each 2695.00 2695 10.000 10.0 427 3122 Misc. Electrical 1 Each 2500.00 2500 16.000 16.0 683 3183 SUBTOTAL: POWER PLANT 8227 129.2 5512 13739 Labor rate assumed $42.66/hr / for menu DOS 100% «uge 1 sééseeee Subj: NEW LEDGER CODE Date: 5-3-90 11:46am From: DAPCEKN:mis:apa To: HAN cc: ARNOLD, DONW, GARY, MARY, DAVE, EMILY, PAT, JOHNB Subj: NEW LEDGER CODE Return receipt: Done PROJ 20-CHARACTER LEDGER COLOCATION APPROPRIATION CODE TITLE CODE CODE NUMBER 82055 Manokotak WH-SWRSD 81826907 08108009 32354 82151 Clarks Pt WH-SWRDS 81826908 08108009 32354 Thanks, Emily TIME: 14:42:27 Manokotak Waste Heat Agreement THIS AGREEMENT is entered into this day of ; 1990, between the SOUTHWEST REGION SCHOOL DISTRICT (the District) and the ALASKA ENERGY AUTHORITY (the Energy Authority), to outline the responsibilities of the parties and the procedures to be followed in connection with design, construction, start-up and future operation and maintenance of the Manokotak Waste Heat Project, hereinafter called the "Project." Article A. ALASKA ENERGY AUTHORITY COVENANTS The Energy Authority will: 1. Perform a detailed review of the existing site conditions and design the Project. 2. Review with Manokotak Power Company and the District, all designs affecting their respective systems; secure the approval of Manokotak Power for all design features affecting the operations, maintenance, or interface with Manokotak Power’s electrical generation system; and provide Manokotak Power with an accurate copy of the as-built drawings of the Project. 3. Provide specifications for all materials, components, and services necessary for the construction of the Project and place orders for these items in coordination with the District. Provide to the District purchase and freight pickup slips or other paperwork presented by vendors as a result of purchase orders, pickup or delivery. 4. Together with District personnel, construct the Project as designed; after having secured the approval of Manokotak Power as referenced in Paragraph 2, above. The construction schedule will be made in cooperation with Manokotak Power in order to ensure availability of Manokotak Power’s field mechanic and in cooperation with the District to ensure availability of District maintenance personnel. 5. Assist the District in starting up and trouble shooting the waste heat recapture system, if needed, during the first two years of operation, and make recommendations on operations and maintenance procedures as necessary to secure safe and efficient operation of the system. 6. Immediately notify the District of any situation that may affect the safe and efficient operation of Manokotak Power’s electrical generation facilities while construction is in progress. Manokotak Waste Hea rement ntract No. Page 2 of 7 7. Set up the following account within the Energy Authority Rural Energy Construction Assistance (RCA) account to receive funds from the District as described in Article B, Paragraph 9: Collocation Code: 08108009 Ledger Code: 81826907 8. Receive and expend District funds in accordance with the budget and purchasing authority described in Appendix A to this Agreement, and return any unused funds to the District upon completion of the Project. If District- budgeted materials and freight costs are in excess of the budget in Appendix A, secure the District’s approval prior to spending project contingency and any amounts above the contingency listed in the budget. 9. Invoice the District for materials from Energy Authority inventory and for Energy Authority labor, travel and other expenditures described in Appendix A to this Agreement. 10. Pay for any Energy Authority labor, labor overhead and travel costs in excess of the amounts estimated in the budget in Appendix A. Article B. SOUTHWEST REGION SCHOOL DISTRICT COVENANTS The District will: 1; Pursuant to the District’s Waste heat Agreement with Manokotak Power Company, ensure all necessary access to the Manokotak Power and District-owned or operated property by Energy Authority personnel and its contractors. A copy of the Manokotak Waste Heat Agreement is attached as Appendix D. 2. Pursuant to the District’s Waste Heat Agreement with Manokotak Power Company, ensure that all necessary permits and rights-of-way to Manokotak-owned property or operated facilities are secured for the Project. 3. Assign to the Energy Authority full authority over all engineering decisions in connection with design, construction, start-up, and run-in of the Project subject to the Districts’ right of design approval in Paragraph 4 below. The District, however, reserves the right to disapprove the modification of any part of the system located on its own premises. 4. Review the Energy Authority’s Project design on those parts of the system that directly affect the operation of the District’s system in the school. Within ten working days after the Energy Authority submits the Project design for approval, suggest changes to or reject changes in the design, or provide the Energy Authority with a signed copy of the written approval form presented in Appendix B. 5. Provide local manpower assistance for the construction of the Project at the request of the Energy Authority. This will include making available Manokotak Waste Hea »ement ntract No. Page 3 of 7 current District staff to work on the Project, hiring temporary staff, and assisting the Energy Authority in contracting for local services, such as backhoe operator, as needed. All local labor used for the Project shall be paid for directly by the District. This will also include coordinating with Manokotak Power Company to ensure availability of a Power Company field mechanic to stand-by during normal work days while modifications are being made to systems directly affecting the operation of Manokotak Power Company’s power plant. 6. Coordinate budget and purchasing of materials, components, and services with Energy Authority field staff. Some materials will be purchased out of existing Energy Authority inventory, and are included in the budget described in Appendix A to this Agreement. 7. Ensure access to any part of the waste heat recapture system located on any District-owned or operated property or in any District-owned or operated structure for performance testing by Energy Authority personnel or its contractors over the life of Project facilities. 8. Upon written request, provide the other parties to this Agreement access to and copies of any information or documents related to any phase of this Project over the life of the Project facilities. 9. Pay to the Energy Authority, $16,715 within 7 working days after approval of this Agreement to cover the initial 25% of the Energy Authority’s labor, overhead and travel expenses for the Project. These funds will be used to provide the design and project management services described in Article A, Paragraphs 1-4. Remaining charges will be billed on a cost-reimbursable basis. Pursuant to Article A, Paragraph 9, any amount not expended at the time the Project is completed, will be returned to the District. 10. Reimburse the Energy Authority for labor and travel expenses associated with trouble shooting the system during the two-year period described in Article A, Paragraph 5. These costs must be pre-approved by the District, and services must result from a written request by the District for assistance with system problems. 11. After the Energy Authority provides specifications for equipment, places orders, and arranges for freight delivery and storage, make payment on invoices presented for payment by third party vendors. In the case of materials provided by the Energy Authority for this Project, the District will make payment within 30 days after receipt of invoice. Project payments will be made in accordance with the budget categories described in Appendix A of this Agreement. 12. _ If the amount budgeted for District labor exceeds the estimate presented in Appendix A, provide additional staff labor to the Project at no extra cost to the Project. 13. | Within seven working days after issuance of a Notice of Project Completion by the Energy Authority, sign an acknowledgment of Project Manokotak Waste Hea xement »ntract No. Page 4 of 7 completion or identify in writing any specific task the District considers incomplete. A copy of the Notice of Project Completion is in Appendix C. Article C. MUTUAL COVENANTS The Energy Authority and the District agree to the following: 1. Term of Agreement. The term of this Agreement is two and one half years from the date of signature by both parties. This Agreement may be cancelled by the mutual consent of the parties after the Notice of Project Completion has been signed. 2. Hold Harmless Agreement. As to all actions taken pursuant to or under color of this Agreement, the Energy Authority and the District shall indemnify, save and hold each other harmless, and defend the other party to the Agreement, their officers, agents, servants, and employees, from all costs and any other amounts which the other parties, their officers, agents, servants, and employees become obligated to pay on account of any demands, claims, liabilities, or losses arising out of, or in any way connected with the acts or omissions of the indemnifying party, its officers, agents, servants, and employees. 3. Declaration of Cooperation. (a) It is the intent of this Agreement to commission and use the Manokotak Waste Heat Project to reduce the energy expenses for the residents of Manokotak. The parties agree to work towards this goal through cooperative efforts. (b) The parties agree to make every responsive and cooperative effort possible in order to complete and commission the system by September 30, 1990. At the request of any one party, project meetings with all parties to this Agreement will be held within seven calendar days after the receipt of such request by the other parties. All meetings will be held in Anchorage unless a different location is mutually agreed upon. 4. Disputes. Either party to this Agreement may bring an action against the other party in the superior court for the State of Alaska to resolve a dispute arising under this Agreement. Any lawsuit involving this Agreement shall be heard by the superior court, Third Judicial District at Anchorage. All legal costs, including attorneys’ fees not otherwise provided for in this Agreement, shall be allocated pursuant to Alaska Civil Rule 82. 5. Rights of other Parties. It is the intent of the parties that this Agreement confer no rights on any third parties. 6. Binding Effect. This Agreement and all of its terms, covenants, conditions and appendices represents the entire Agreement and shall extend and be binding upon the respective heirs, executors, administrators, grantees, successors and assigns of the parties to this Agreement. Manokotak Waste Hea vement ntract No. Page 5 of 7 7. Parties not Being Agents of Each Other. It is agreed that the Parties, their officers, agents, servants and employees shall act in an independent capacity and not as agents of the other parties in the performance of this Agreement. 8. Severability. If any section, paragraph, clause or provision of this Agreement or any agreement referred to in this Agreement shall be adjudicated by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall be unaffected by such adjudication and all the remaining provision of this Agreement shall remain in full force and effect as if such section, paragraph, clause or provision or any part thereof so adjudicated to be invalid, had not been included herein. 9. Declaration of Public Benefit. The parties acknowledge that the Project is to be constructed for the benefit of the general public and will not deny any person use of Project facilities or use of energy produced from Project facilities due to race, religion, color, sex or national origin. 10. Notices. Any notice required of any of the parties shall be in writing. Unless receipt of such notice is expressly required by the terms of this Agreement, it shall be deemed served when deposited in the mail in a sealed envelope, with sufficent first class postage affixed, and addressed to the appropriate party. The notices shall be sent to each party’s place of business, which in the case of the Energy Authority shall be: Robert E. LeResche, Exective Director Alaska Energy Authority P.O. Box 190869 Anchorage, Alaska 99519-0869 in the case of the District shall be: Martin A. Myhre, Business Manager Southwest Region School District P.O. Box 3196 Dillingham, Alaska 99576 Manokotak Waste Hea »ement ontract No. Page 6 of 7 THIS AGREEMENT has been reviewed, agreed to, and executed by the following parties: for the ALASKA ENERGY AUTHORITY Robert E. LeResche ate Executive Director Approved: STATE OF ALASKA } ss. THIRD JUDICIAL DISTRICT ) The foregoing Agreement was acknowledged before me this day of , 1990, by Robert E. LeResche, the Executive Director of the Alaska Energy Authority, a public corporation of the State of Alaska, on behalf of the Corporation. Notary Public, State of Alaska My commission expires: Assistant Attorney General ate Manokotak Waste Hea yxement ntract No. Page 7 of 7 for the SOUTHWEST REGION SCHOOL DISTRICT Superintendent ate STATE OF ALASKA ss. THIRD JUDICIAL DISTRICT ) The foregoing Agreement was acknowledged before me this day of , 1990, by , Superintendent for the Southwest Region School District. Notary Public, State of Alaska My commission expires: APPENDIX A Manokotak Waste Heat Agreement Budget COMMUNITY _MANOKOTAK PROJECT NAME ___WASTE HEAT RECOVERY PREPARER _DAVID DENIG-CHAKROFF Source of Funding RCA_** 71000 Personal Services $25,075 72000 Travel and Per Diem 11,500 73000 Other Services 77730 ~~ Grants * 73140 Grant Handling Fees 73872 Project Contingency 8,721 74000 Material (AEA only) 73460 Freight (AEA only) SUBTOTAL $45,296 70200 Indirect Non-personal __7 921 70100 Allocated Personal 14,544 TOTAL $66,861 Matrix Code 82 Project AR 32354 Project CC 08108009 _ Project LC 81826907 BUDGET APPROVALS oo of Rural Projects Director of Rural Programs Director of Agency Operations bh l Ut (If budget greater than $50,000) Initials ALASKA ENERGY AUTHORITY RURAL PROGRAMS DIRECTORATE PROJECT BUDGET DATE PREPARED 5/2/90 PROJECT SWRSD_*** TOTAL $_14,000 $ $_ 39,075 6,500 14,057 68,312 4,900 : ) Ht ALLE =/2 /72 5/3/42 s/ylto Date * If project includes grant funds, see addendum attached. ** Funds provided by the school district to the Energy Authority's Rural Energy Construction Assistance account. 11,500 6,500 22,778 68,312 4,900 $153,065 7,021 14,544 $174 630 ce: Dir. Acct. & Admin. Mgr. Rural Projects Preparer Return original to Dir. of Rural Programs *** Funding provided directly by the school district that will NOT be managed through an Energy Authority account or bookkeeping service. ‘KF WORK DESCRIPTION MATERIAL COST QUANTITY UNITS UNIT TOTAL UNITS ARCTIC PIPE Trenching 1280 Lin. Feet 3.90 4992 0.060 Backfill W/Orig. Material 1280 Lin. Feet 2.00 2560 0.060 Bedding 1280 Lin. Feet 2.00 2560 0.000 Arctic Pipe 2560 Lin. Feet 9.75 24960 0.171 Pipe Ells 20 Each 88.08 1761.6 0.667 Couplings 54 Each 56.96 3075.84 0.000 Misc. Fittings 1 Lot 1000.00 1000 20.000 SUBTOTAL: ARCTIC PIPE 40909 Labor rate assumed $50/hr * MATERIALS TO BE TAKEN FROM ALASKA ENERGY AUTHORITY'S INVENTORY LABOR HOURS 76. 76. QO. 437. 13. 0 20. 624. MANOKOTAK WASTE HEAT RECOVERY - BUDGET ESTIMATE DATE: 19 APR 90 a 7 TOTAL 3840 3840 0 0 21888 667 0 1000 31235 TOTAL CO TOTAL LAB. COST W/O O.H. 8832 6400 2560 46848 2429 3076 2000 a a a 72144 MANOKOTAK WASTE HEAT RECOVERY - BUDGET ESTIMATE DATE: 19 APR 90 MATERIAL COST LABOR HOURS TOTAL TOTAL CO WORK DESCRIPTION QUANTITY UNITS UNIT TOTAL UNITS TOTAL LAB. COST W/O 0O.H. USER BLDG CONNECTIONS PIPE & FITTINGS Piping 2 1/2" 100 LF 4.70 470 0.300 30.0 1500 1970 Ells 2 1/2" 10 Ea. 10.00 100 0.400 4.0 200 300 Tees 2 1/2" 2 Ea. 20.00 40 0.500 1.0 50 90 Insulation 100 LF 1.65 165 0.074 7.4 370 535 Misc. Fittings 1 Ea. 500.00 500 7.500 7.5 375 875 VALVES Gate Valves 2 1/2" 3 Ea. 185.00 555 1.500 4.5 225 780 Check Valves 2 1/2" 1 Each 110.00 110 1.500 1.5 75 185 EQUIPMENT 0 > Heat Exchanger 1 Each 2695.00 2695 8.000 8.0 400 3095 Pumps 1 Each 450.00 450 4.000 4.0 200 650 Electrical Connections 1 Each 150.00 150 3.000 3.0 150 300 Expansion Tank 1 Each 150.00 150 3.000 3.0 150 300 SUBTOTAL: USER BLDG CONNECTIONS 5385 73.9 3695 9080 Labor rate assumed $50/hr MANOKOTAK WASTE HEAT RECOVERY - BUDGET ESTIMATE DATE: 19 APR 90 MATERIAL COST LABOR HOURS TOTAL TOTAL CO WORK DESCRIPTION QUANTITY UNITS UNIT TOTAL UNITS TOTAL LAB. COST W/O 0.H. POWER PLANT PIPE & FITTINGS Demolition 1 Job 500.00 500 24.000 24.0 1200 1700 Piping 4" 180 LF 17.00 3060 0.400 72.0 3600 6660 Ells 4" 22 Ea. 25.00 550 1.000 22.0 1100 1650 Tees 4" 10 Ea. 44.00 440 1.500 15.0 750 1190 Piping 2 1/2" 40 LF 4.70 188 0.300 12.0 600 788 Ells 2 1/2" 8 Ea. 10.00 80 0.400 3.2 160 240 Misc. Fittings 1 Ea. 1000.00 1000 24.000 24.0 1200 2200 VALVES 0 B.F. Valves 4" 17 Ea. 140.00 2380 3.000 51.0 2550 4930 Check Valves 4" 3 Ea. 115.00 345 1.500 4.5 225 570 Gate Valves 2 1/2" 2 Ea. 85.00 170 1.500 3.0 150 320 AMOT Valve 4" 1 Each 300.00 300 3.000 3.0 150 450 EQUIPMENT 0 Heat Exchanger 1 Each 2695.00 2695 10.000 10.0 500 3195 Radiators 2 Each 3830.00 7660 10.000 20.0 1000 8660 Expansion Tank 1 Each 150.00 150 3.000 3.0 150 300 Misc. Electrical 1 Each 2500.00 2500 16.000 16.0 800 3300 SUBTOTAL: POWER PLANT 22018 282.7 14135 36153 Labor rate assumed $50/hr CLARK'S POINT WASTE HEAT RECOVERY - BUDGET ESTIMATE DATE: 18 APR 90 - , = === ee = Ses SS Se Se ae ae: OE eS ve \ ae MATERIAL COST — LABOR HOURS TOTAL TOTAL COST WORK DESCRIPTION QUANTITY UNITS UNIT TOTAL UNITS TOTAL LAB. COST W/O O.H. & PROFIT ARCTIC PIPE APPENDIX B Manokotak Waste Heat Agreement Design Approval APPENDIX B MANOKOTAK WASTE HEAT DESIGN APPROVAL Manokotak Power Company | have reviewed the Alaska Energy Authority design for construction of the waste heat system with respect to how it affects the operations, maintenance and interface with Manokotak Power’s electrical generation system. My signature below indicates approval of the design and gives my permission to enter the power house to perform construction work related to the Project. Nels Franklin Date President SOUTHWEST REGION SCHOOL DISTRICT | have reviewed the Alaska Energy Authority design for construction of the waste heat system with respect to how it affects the operations, maintenance and interface with the District’s school heating system. My signature below indicates approval of the design and gives my permission to enter the District’s facilities to perform construction work related to the Project. Name ate Title APPENDIX C Manokotak Waste Heat Agreement Notice of Project Completion Page 1 of 2 Notice of Project Completion Alaska Energy Authority NOTICE OF PROJECT COMPLETION Date: Project Name: Contracting Party: Contract Agreement Number Agreement Execution Date: THE ALASKA ENERGY AUTHORITY certifies that the Project Agreement named above is complete in accordance with the terms and conditions referenced in Contract Agreement Number The Energy Authority acknowledges that all expenses incurred under the Agreement have been paid in full, and no further claims for reimbursement can be made. Project Manager, Alaska Energy Authority STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) The foregoing Agreement was acknowledged before me this day of 1990. by , Project Manager of the Alaska Energy Authority, an Alaskan Corporation, on behalf of the Corporation. Notary Public, State of Alaska My commission expires: Page 2 of 2 Notice of Project Completion SOUTHWEST REGION SCHOOL DISTRICT ACKNOWLEDGMENT The Southwest Region School District acknowledges that the Project referenced above has been completed, and that all tasks have been satisfactorily carried out in accordance with the terms and conditions of the Project Agreement. The District accepts full responsibility for ownership, operation and maintenance of facilities that were constructed under the terms of this Agreement. Southwest Region School District Date Title STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) The foregoing Agreement was acknowledged before me this day of 1990, by , Superintendent for the Southwest Region School District. Notary Public, State of Alaska My commission expires: APPENDIX D Manokotak Waste Heat Agreement MAY @8 ’9@ 88:26 SOUTHWEST REGION SCHOOL DISTRICT P.4/7 MANOKOTAK WASTE HEAT AGREEMENT This Agreement is entered into this 1? day of Cc , 1989 between the Manokotak Power Company (Power Company) and Southwest Region Schoo! District (District) to outline the responsibilities of the parties and the procedures to be followed in connection with design, construction, and future operation and maintenance of the Manokotak Waste Heat Project, herein after call the The Project. The Power Company will: 1. Ensure all necessary access to the Power Company owned or operated property by the District, or the Districts contractors on The Project. 2. Assist the District in obtaining right of way easements between the power plant and the school 3. Review the Districts design for system improvements on those parts of the system that directly affect the operations of the power plant, the Power Company will have ten working days after submittal to approve, suggest changes to, or reject changes in the system design. 4. Provide all glyco! solution needed for the operation of The Project primary loop connections the engines, the heat exchanger and radiators. 5. Operate and maintaln the primary loop of the system. The primary loop includes all piping and components carrying primary loop fluid, except the heat exchanger. In the event the heat exchanger becomes unserviceable, the Power Company will not be responsible for the maintenance, operation, repair or replacement of the heat exchanger. 6. Ensure access to any part of the waste heat recapture system located on the Power Company owned or operated property for performance testing over the life of The Project. MAY 88 ’9@ 88:27 SOUTHWEST REGION SCHOOL DISTRICT P.S/7 C Manokotak Waste Heat Agreement Page 2 of 4 7. Immediately notify the District of any situation that may affect the safe and efficient operation of the waste heat recapture system. The District will: 1. Purchase and provide for the project any and all materials, components and services for the installation of the waste heat recapture system. 2. Provide and add to the system any make-up glycol needed in the heat recovery system’s secondary loop. 3. Provide all power needed for the operation of the heat recovery system circulation pump which will be installed in the school. (| 4. Operate and maintain the entire secondary loop, including all - heat exchangers associated with the secondary loop. 5. immedicately notify the Power Company of any situation which may affect the safe and efficient operation of the waste heat recapture system. MUTUAL CONVENIENT The Power Company and the District agree to the following: 1. Term of Agreement, The term of this agreement is twenty years from the date herein above first written. This agreement may be cancelied by the mutual consent of both parties or by either party to this agreement after giving two years prior written notice to the other party. 2. Hold Harmless Agreement : a) As to all actions taken pursuant to or under color of this (| Agreement, the Power Company and the District shall indemnify, MAY @8 °9@ @8:27 SOUTHWEST REGION SCHOOL DISTRICT P.6/7 c Manokotak Wast Heat Agreement Page 3 of 4 save and fold harmless, and defend the other party to the Agreement from all costs and any other amounts which the other party become obligate to pay on account of any demands, claims, liabilities or losses arising out of, or in any way connected with the acts or omissions of the indemnifying party. b) It is recognized by the partles to this Agreement that while the Power Company will attempt to maximize the amount of heat available to the District, the Power Company will, under no circumstances, be held responsible for any consequences resulting from heat not being available due to planned or unplanned autages or due to equipment malfunctions or human error. 3. Declaration of Cooperation a) It is the intent of this Agreement to secure the - commissioning and continued utilization of the Manokotak Waste C Heat Project in order to reduce energy expenses for the . residents of Manokotak, the parties to this Agreement agree to work towards this goal through cooperative effort. b) The parties to the Agreement agree to make every responsive and cooperative effort possible in order to complete all systems modifications and to commission the system in the second quarter of 1989. 4. Energy Co: avin a) During the first ten years of this agreement the District will receive from the Power Company waste heat at no cost to the District other than the installation and maintenance cost of the system. b) During the last ten years of the Agreement the District shall monitor in the school the energy consumption from the waste heat recovery system. The value of the energy consumed as determined by an engineer familiar with the Districts physical plant, will be shared equally with the Power Company. Payment shall be made annually to the Power Company. rom. é MAY @8 79@ 88:28 SOUTHWEST REGION SCHOOL DISTRICT P.7/7 Manokotak Waste Heat Agreement Page 4 of 4 This Agreement has been reviewed, agreed to and executed by the following parties authorized by their respective Organizations. Southwest Region School District John pfittonen, Superintendent Manokotak Power Company \s Franklin, President MAY 88 °9@ 88:25 SOUTHWEST REGION SCHOOL DISTRICT P.1/7 EICEVENa) Ree Southwest Region Schools P.O. Box 90 Dillingham, Alaska 99576 os TELEPHONE (907) 842-5287 TELECOPIER (907) 842-5428 TELECOPY TRANSMITTAL SHEET (Transmitting from RICOH FAX20E) a LoL teach |) DATE: Ne. Pages:(including this page) TIME: FROM: YZ eeTin Lig br: a MESSAGE Me Le» hac bal Can Fa Wash fleet tettemenTs be he Tute SUES +AtA gl ceJerbace Thise esvbtme»Ts . - Lily be Lens a Po ge Dies Sign: ty 75 —_ {f there are any problems with this transmission, call: (907) 842-5287, please a \eger MAY G8 ’9@ @8:25 SOUTHWEST REGION SCHOOL DISTRICT P.2/7 MITE AS Om CLARKS POINT WASTE HEAT AGREEMENT 1988 SEPTEMBER 22, The following represents an Agreement between the City of Clarks Point, herein referred to as the City, and Southwest Regional School District, herein referred to as the District. The District will at the Districts expense, install heat exchangers and other necessary equipment in order to capture waste heat from the Citys generators. The waste heat connections to the Citys generators will allow for use of waste heat by the City and the District. There will he a valved off fee for the City to connect piping for the Citys use of waste heat incurred by the District during hook- up of the system to the District School. In return, as good and due consideration, the City will provide for a five (5) year period, free waste heat to the District, up to the capacity of the generators to generate waste heat. In the avert that the Citys generators have capacity to generate waste heat in "excess" of the District's demand, the City may utilize this "excess heat“. It is understood and agread that the Citys use of waste he&ét shall not limit or interfere with the District's uee of waste heat. The City will allow the District reasonable access to the generator building for initial. hook up and subsequent inspection and/or maintenance. The City will provide a 10 foot easement between the City generator building for initial hook up and subsequent inspection and/or maintenance. The care, maintenance and upkeep of the waste heat system shall be the responsibility of the District. fhe maintenance of generation shall be the responsibility of the City. The City will indemnify and hold the District harihless for claims of property damage or personal injury from the Citys operation of its power production facility, including the distribution of power of lack thereof. In the event of termination of contract within a five (5) year period the City will reimburse at current cost or return to the District the heat exchange equipment provided by the District in the City generator building. This agreement will be automatically renewed at the end of five (5) years for an additional five (5) years unless either the District or the City objects thirty (30) days prior to the end of the initial five (5) year period. Additionally, at the end of the five (5) year period the heat exchangers will become the property of the CITY OF CLARKS POINT and a rate will be set for the DISTRICT to pay for the waste heat not to exceed the cost of fuel purchased for the nine month period. on™, MAY @8 ’9@ @8:26 SOUTHWEST REGION SCHOOL DISTRICT P.3/7 CLARKS POINT WASTE HEAT AGREEMENT SEPTEMBER 22, 1988 PAGE 2 Of 2 PAGES If either the District or the City objects, the Agreement will be renegotiated for an additional five (5) year period, This agreement will be binding on alli subsequent organizations, and/ or political subdivisions envolving from the City and the District. The above hereto mutually agreed to on September 22, 1988 and as executed below, being duly authorized hy their respective organiza tions. SOUTHWEST REGIONAL SCHOOL DISTRICT [o-ly vy DATED F- m7- FE DATED JA: TLCsse