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HomeMy WebLinkAboutTuluksak Correspondence 1989NA Yupiit School District AD fre? | ‘ P.O. Box 100 Akiachak, Alaska 99551 (907) 825-4428 or 825-4127 RECEIVED APR 2 7 1992 ALASKA ENERGY AUTHORITY April 22, 1992 Sue White Alaska Energy Commission P.O. Box 190869 Anchorage, Alaska 99519-0869 Dear Sue: The purpose of this letter is to request that you send an engineer from your organization to inspect the recently completed electrification and waste heat recovery project at Tuluksak Schools. Mr. Bob Shipley of Community and Regional Affairs suggested that I contact you and request that an engineer come out and complete an inspection of the electrical and waste heat recovery work just completed in Tuluksak. After inspection, the engineer needs to write a status report for me so I can file a claim for payment of funds from community and regional affairs. Please give this request your immediate attention. Professionally yours, bh phmer— And Doha Superintendent LLD:ar cc: Ivan M. Ivan, Representative Lyman Hoffman, Senator Yaw 0 & { yy Cha WW Serj l- itis 1989. The Honcrable Mayor John Peter City of Tuluksak General Delivery Tuluksaks Alaska 9797679 Subject: Generator and equipment prices. Dear Mayor Peter: 4s requested during the meeting of April 3> I have investigated the prices for a suitable back up generator set and same spare equipment. it appears that the electrical loads in Tuluksak are very !ighti the highest reading which I have seen is SO kw. I would strangly Suggest that we instal! a temperary; recording kw-meter on the power plant prior to purchasing any new generator. Currently we have such a meter installed on the power house in Akiaks and once we are done with it there, I will be happy ta install Pi be Tuluksak. It would appear that a 100 kw generator or similar would be more than sufficient as a stand-by machine in Tuluksak. Such a unit can be purchased for approximately $20,000, and it we include freight and installation» $25,000 would be a reasonable figure. Please note that the Power Authority will be happy to provide bidding and selection services for you at no cost tao you. That way you will be assured that you get the right equipment at the right price. As far as transformers, conductors» suy wire» and other spare parts is concerned, $10,000 should buy you a reasonable stock af relevant spareparts. Again» we would be happy to assists you with selecting relevant spare parts. We are currently in the process o¢ setting up contracts with vendors for a variety of equipment, and it may be advantageous far you to utilize the discounts that these contracts wil! provide for. It the City of Tuluksak elects not to purchase whalesale pawer from the Yupiit School District, l would recommend that the Detroit generator be equipped with a new engine in arder ta give the City tree operable generators. The price of the right engine would be approximately $10,00C. in other words, a total of $45,000 should enable you to get the power plant into a shapes, which wil! allow for reasonable reliability. However, it should be noted that a couple of problems remain ta be salvedi the fue! tank is not diked sufficient!y» and the power plant is somewhat of a tire hazard. If there is anything else | can do for yours please do nat hesitate to contact me. a Sincerely, Peter Rural N. Hansen Systems Engineer. 3 a baa Tuilicisarmute IRA council 3 : General Delivery es gs #3 Tuluksak, Alaska 99679. Telephone (907) 695-6313 ae Resolution 89-10-7 Where as, Tuluksak, City Council, with the consent of its “Council members turn over.Certificate of Conveyance _ over to Sate IRA Council. miaiear mate: IRA: Council; accept the> Certificate. onveyanceturn, over: ‘by: Tuluksak: City, counci to its community member j accepted: “‘to,mainta n°and: provide Village “Powe Now thereiors Be it. Boaolved:. that: the Partificaty of Convey-' - 4 ance. ‘accepted: by® Tulkisarmute IRA Council, be’ ap- : proved and -aCcepted. ‘by Alaska Public Utilities Can to _ Provide service to” the’ community . eM : ‘ Motion Passed and ‘Approved by Tuluksak City Council, ea “ Tulkisarmute - IRA Council, on this 7th ey Of .3 ee oe ‘October, 1989s - ; Se = 0 ,Mayor Oy Ailes,’ a Lied wick uksak City Council Tulkisarmute IRA’Council Tulkisarmute IRA Council Secretary Work ding , Secretary STEVE COWPER, GOVERNOR DEPT. OF COMMUNITY & REGIONAL AFFAIRS Ural Development Division 949 E. 36th Ave. #402 Anchorage, AK 99508 (907) 563-1073 Telefax: (907) 563-1734 November 9, 1989 Mr. Roger Helmer Assistant Superintendent Yupiit School District Box 100 Akiachak AK 99551 Dear Mr. Helmer: This letter is in reference to the requested amendment to ECM number 22 as contained in contract number 2192104 relating to the Tuluksak Elementary School. (submitted by Peter Hansen on behalf of the Yupiit School District) The amendment appears to conform to the initial approved concept with the added advantage of increased generation efficiency. Therefore the amendment is approved as requested contingent upon the following conditions: 1. The total cost charged to contract 2192104 to emplement ECM number 22 shall not exceed $125,755.00. 2. The total design cost charged to contract 2192104 to emplement ECM number 22 shall not exceed $14545.00 3. The total combined cost charged to contract 2192104 for design and installation shall not exceed $25,000. Please note, seperate accounting must be maintained for design cost. I mention this because according to Peter Hansen design cost were included as part of the installation cost in the amendment request. This letter of approval becomes part of contract 2192104 and should be filed accordingly. If you have any questions please contact me at 273-9456 or FAX 563-1734, Sincerely: _—_ fa Toy C. Owen Jr. ICP Program Manager cc Ala Authority tco/1614P Adams, Morgenthaler and Company TING ENGINEERS 3333 DENALI, SUITE 201 — ANCHORAGE, AK 99503 (907) 279-0431 FAX (907)272-5593 July 27, 1989 Mechanical Piping Contractors P.O. Box 771396 Eagle River, AK 99577 ATTN: Mr. Ralph Fuller RE: Tuluksak Water System (89128) SUBJ: Letter from Alaska Energy Authority Dated July 10, 1989 Gentlemen: This letter is in regard to the letter from Mr. Donald L. Shira, Director of Program Development and Facilities Operations for Alaska Energy Authority to yourself which offers comments on our design drawings for the above noted project. We would like to offer the following concerning Mr. Shira's comments. Drawing M2 Mr. Shira's Comment: 1. This drawing offers no information to substantiate the need for 67 gpm pressure pumps with 140 ft. of head capacity. In order to reduce system wide voltage drops in connection with the start of these pumps, it is important to size these pumps as small as possible and to install reduced voltage motor starters. AMC Response: Water demand load calculations are typically not included on project construction drawings. The demand calculations were based on actual fixture counts and UPC sizing methods. The pump head was established using estimated flow rates, actual site specific routing lengths and branch pipe sizes of existing service lines to be connected. AN ALASKAN CORPORATION Mechanical Piping Contractors July 27, 1989 page 2 Mr. Mr. Please note on Sheet E-1, Detail 1, the note identifying Pumps 1A and 1B states to provide Cutler-Hammer Type 515 solid state reduced voltage combination starters for Pumps 1A and 1B. These starters are easily field adjustable to provide the desired starting characteristics. Also please note that per Note at right side of Sheet E-1 time delay relays are being provided for Pumps 1A, 1B, 2, the Filtration System Circulation Pump and the Ozone System to prevent these loads from all coming on-line at the same time. These loads will be sequentially started with a minimum separation of 15 seconds. Shira's Comment: It would be prudent to utilize two or three smaller pressure pumps with independent controls adjusted to activate the pumps at different pressure levels. Response: Additional pumps will add to the first cost of the system and increase the overall maintenance requirement of the system. In addition a compromise in system reliability maybe realized with the added mechanical equipment. We feel the electrical design pointed out in AMC response #1 above is an excellent system of protecting the overall power quality in the village. Shira's Comment: Considering the real cost of power in rural communities it would be prudent to preheat the water with heat from the school's heating system prior to transfer to the high school and consequently utilize electric heat tracing for emergencies only. System peak loads are typically encountered during periods of extreme cold and any addition of load during such periods is highly undesirable. Response: The type of heat tracing used is the self-limiting type, i.e., during higher ambient temperatures its resistance increases reducing the amount of energy required. During cold periods the heat trace's resistance decreases increasing the tapes output as required. The heat trace design is a very cost effective way of protecting the utilidor water piping. Mechanical Piping Contractors July 27, 1989 page 3 Mr. Shira's Comment: 4. This drawing offers no information on the proposed ozone treatment system; the appropriateness of system sizing cannot be verified. AMC Response: System sizing of the ozone has been prepared by registered engineers at Kramer Chin and Mayo (KCM) specializing in water treatment systems. Sizing calculations are not typically part of a construction drawing presentation. Drawing El Mr. Shira's Comment: 5. This drawing offers no information in reference to the types of equipment included in the ozone treatment system or the inrush currents which can be expected. Also, no information is offered concerning estimated power consumption per gallon or per year. AMC Response: Supplementary information provided by Mechanical Piping Contractors to the Yupiit School District describes the treatment system in greater detail. Estimated power consumption was also included. Mr. Shira's Comment: 6. General Comments: The design as presented may be one solution to the water problems encountered in Tuluksak; however, no information has been offered to substantiate that it is the best solution. It is obvious that this system will have very significant impacts on the power system in Tuluksak, and depending on the usage pattern by the ozone treatment system, it is conceivable that this system will cause the quality of power to deteriorate. It is simply not desirable to instantaneously add loads of this magnitude to a system where the total load at times will be 50 kw or less. System peak loads can be expected to increase by 25 kw not counting motor starting peaks, and this necessitates the continuous operation of an additional 25 kw of spinning Mechanical Piping Contractors July 27, 1989 page 4 capacity. As total run time will be limited, the overall load factor of the electrical system will be reduced resulting in reduced fuel efficiency and increased operations and maintenance cost per kilowatt-hour produced. In order to avoid a situation where a water system problem is simply changed to a power system problem, it is recommended that alternative and less power consuming solutions be investigated prior to the final selection of a system concept. Response: As noted in our response to Comment Number 1 reduced voltage starters are utilized for Pumps 1A and 1B to minimize starting peaks and the loads noted are sequenced on to minimize their impact on the power system. Please keep in mind that the pumps and any appurtenances would be required for any type water systen. The appropriateness of an ozone treatment system has been reviewed and confirmed by the design engineers at KCM. Ozone treatment reportedly shows significant potential improvement above the standard chemical treatment system in Tuluksak (and other sites) which has not been in compliance with drinking water standards for many years. If this all comes down to a question of safe reliable water versus a few incremental kw of power, our vote is for the water systen. Please contact us at your convenience if we may offer further comments. Sincerely, ADAMS, MORGENTHALER AND COMPANY Boyd Morgenthaler, P.E. Mechanical Engjfeer 89128/let90727 Pye ¢ P.O. Box v. State Capitol Juneau, Alaska 99811 JOBS BILL CAPITALWPROJECT REQUEST PROJECT NAME: Electrical Upgrade Project Official Business LOCATION: Tuluksak ELECTION oDIsTRict: 24 FUNDING: General Funds $_150,000 Other Funds (specify type) $ APPROPRIATION METHOD (select one): (a) To a State Agency: (b) As a Municipal Grant: city of Tuluksak (All municipal grants go through the Department of Adminstration. Specify which city or borough is to be recipient.) (c) As an Unincorporated Community Grant: (All unincorporated community grants go through the Department of ) Community and Regional Affairs. Specify community) PROJECT DESCRIPTION: Replace existing untreated non-standard poles with utility grade treated poles, transfer existing transformers and install new lines, add yard poles and building service masts, install additional transformers, tightening and addition of anchors, install Street lights, inspect and correct safety problems and demolish old distribution system. HOW PROJECT MEETS JOBS BILL CRITERIA: Local labor will perform the work (approximately $65,000 labor costs). Project is a number one priority for safety reasons. It can be completed the summer of 1988. The electrical system will be brought up to Rural Electrification Administration and National Electrical Safety Code standards. Neutral impact or reduction in operating costs. Current system is dangerous to the health and safety of the community. . REQUESTING LEGISLATORS’ SIGNATURES: SoG ah Date: Retum completed forms to your respective Finance Committee,Senator Rick Halford in room 516, or Representative Pat Pourchot in room 511. STANDARD AGREEMENT FORM FOR MUNICIPAL GRANTS 1G" This agreement is executed between the State of Alaska, Department of Administration (Hereinafter called the "State"), and Tuluksak (Hereinafter called the “Grantee"), WITNESSETH that: Whereas, the Grantee is willing to undertake the performance of this grant under the terms of this agreement; Whereas, the municipality has the authority under the State law or local charter to provide the services for which funds were appropriated; Whereas, the State has the authority to enter into this agreement by AS 37.05.315; Whereas, funding for this grant lapses X on lapse date October 30, 1989 upon completion of the project; Whereas, the grant #7/88-660 of $150,000 is for the purpose of Electrical System Safety Upgrade (please, provide further explanation and details in the space provided); Crna #7/s6-bbo oF *50,100.00 wite be sed. To prrchase electrical moter: als AZ Umves Trans tevmers STreT Lights, and Other tle crivel matiriels t> meet i Safety upgrade needs of the QiTy oF ToLoles 2 phlhe PMs Page 1 of 4 1/1K2/0715-86/1 (Rev. 7/87) asineinaAnr Ars1 City Of Tuluksak General Delivery ¢ Tuluksak, Alaska 99679 Phone 907-695-6212 ait feselalcn NO F4-1 hie xe Che gerd eseloten by the Ot - Counerd | RA Comune , Tulhrsarsnmd tne, ark the yapeef Scheuf Malic tL > AgromnenT prepecal te the vibfage Ragidork GY Trlubs sh, Crank est Coun l, GitthisasmnrAe LHe. ec The fraticf detdetD ela, eo Tikuberal’ anf WHEREAS, the purchase of electricity from the Yupiit School District would be beneficial to the City of Tuluksak and its citizens. THEREFORE BE IT RESOLVED, that the City Council of Tuluksak agrees to enter into a Power Sales Agreement contract with the Yupiit School District as appended to this resolution. 4 Passed this 234 day of Al py. / , 1989 at Tuluksak, Alaska. <7 / ) . Ans let SNe founcil Member J CL tun be we + Vite Prosi dent Council Member —— Council Member Zz 6H S. Yeh tf Lj, begs sfm Council Member Ltr, 2M Cheyer. ncil Member Abstd Sy vesidals 7 fRO ot? sd. p5o oD ho 30 —~ pha. ACD ND Ty a, AO Dodd [RO Oo \ c Ces Ky Benne cA - DrniT lo yo oky / CPR 3. @ 4 ~ of po “Ae 1 4 A. Ao | Y\ ai” > we > TULUKSAK PROJECT AGREEMENT THIS AGREEMENT, entered into this /2 day of » 1989, between the CITY OF TULUKSAK (the City), and the ALASKA POWPR AUTHORITY (the Power Authority), outlines the responsibilities of the parties and the procedures to be followed in connection with the upgrade and completion and the future operation of the Tuluksak Power Distribution and Generation System Upgrade, Project (the Project). This Agreement represents the entire agreement between the parties and may only be modified by the mutual consent of both parties in writing. Article A. ALASKA POWER AUTHORITY COVENANTS The Power Authority will: 1. On behalf of the City, engage an accounting firm that will receive funds for the Project, disburse funds for the payment of obligations, and provide record and bookkeeping services associated with administration of the Project, including preparation of all federal, State and other reports related to payroll, such as taxes, insurance, unemployment, pension, health and welfare fund contributions. The Power Authority will serve as liaison between the City and the bookkeeping firm in providing approved invoices and time sheets for payment. The fees charged by the accounting firm for this service are to be paid from the funds described in Paragraph 2 below. 2. Request of the Department of Administration (DOA), on behalf of the City, that the DOA forward the remaining balance of $120,000 of Grant No. 7/88-660 (Encumbrance No. 2280451) to the accounting firm described in Paragraph 1 above for the purpose of meeting expenditures related to the Project. A copy of the DOA grant agreement appears in Appendix A. 3. Expend funds from the Rural Technical Assistance Program (SLA 88, CH 173, PG 38, LN 20, LC 81824108) to cover Power Authority expenses incurred in performance of this Agreement, including the following: (i) Direct and indirect labor expense. (ii) Non-personal services costs distributed on the basis of direct labor hours according to Power Authority standard accounting procedures. (iii) Travel expenses incurred for transportation, food, lodging, and related incidental travel costs. 4. Provide advice and assistance to the City on administrative, management, and technical matters relating to the completion of the Project, as described in the project request at Appendix A; serve as the City's agent for the design and construction management of the Project; perform a final inspection of the Project upon completion; and issue a notice of Project completion. 5410/956/(1) Tuluksak Project _reement Page 2 of 7 5. On behalf of the City, negotiate a pole sharing agreement with United Utilities, Inc., to allow the City's conductors, transformers, and hardware to be suspended from United Utilities' poles for the life of Project facilities. This pole sharing agreement will be negotiated in accordance with the guidelines established by the Alaska Public Utilities Commission. If a mutually acceptable pole sharing agreement cannot be negotiated, the Power Authority may terminate this Agreement in accordance with the provisions of Article C, Paragraph 2. 6. Assist the City with operational difficulties of the Project, if needed, for one year after completion. This covenant pertains only to items that would normally be covered by a contractor's warranty and does not include items normally considered as routine maintenance. The Power Authority will have sole discretion over whether assistance is needed and when assistance will be provided under this paragraph. Article B. CITY OF TULUKSAK COVENANTS The City will: 1. Obtain all titles, easements and other approvals necessary to provide clear title and to establish the City's legal right and author- ity to construct, maintain, and operate the Project and its facilities and provide the Power Authority with proof of such titles, easements and other approvals from Tuluksiarmute, Inc. 2. Ensure that the Power Authority and its contractors and consultants have reasonable access to Project facilities, records, and materials previously purchased for the Project during construction of the Project and to Project facilities and records over the life of Project facilities for performance analysis and testing. 3. Designate the Power Authority as its agent in the design and construction management of the Project and delegate to the Power Authority full authority over all decisions in connection with construc- tion, start-up, and run-in of the Project, including approval of plans and specifications; choices of scheduling, manpower, methods, procure- ment, materials, and procedures for the Project; performance of final inspection; and issuance of a notice of Project completion. 4, Authorize the Power Authority, on behalf of the City, to procure the bookkeeping services described in Article A, Paragraph 1, and authorize the bookkeeping service to perform the services described therein, on the City's behalf, including payment of invoices and time sheets approved by the Power Authority. 5. By virtue of authorizing the bookkeeping service to perform, in accordance with Paragraph 4 above, accept responsibility for all grant funds disbursed under this Agreement, including, where applicable, payment of all payroll and other taxes and Workman's Compensation. In addition, the City will accept responsibility for acquisition of appropriate general liability insurance coverage. 5410/956/ (2) Tuluksak Projeci jreement Page 3 of 7 6. Authorize the Power Authority to request funding for the Project from the DOA as described in Article A, Paragraph 2 and ensure that said funds are expended only for the purposes provided for under this Agreement and in accordance with the DOA grant agreement in Appendix A, 7. Account for the funds received from the DOA as contributions- in-aid of construction and, therefore, refrain from including those funds or property acquired with those funds in future rate base calcu- lations. 8. Except for sales taxes in force at the time of entering into this Agreement, refrain from levying any taxes or fees or any require- ments for licenses, permits, or certificates of any kind, for any purpose, from any vendor, consultant, contractor, or any other entity involved with the Project. The City agrees to give full and final authority to the Power Authority to resolve any dispute between the City and any other entity involved with the Project over the applicability of this paragraph in any given situation. 9. Authorize the Power Authority to negotiate a pole sharing agreement with United Utilities, Inc. on behalf of the City, as described in Article A, Paragraph 5. 10. Refrain from asserting tribal sovereignty as a defense against enforcement of the City's obligations under this Agreement. 11. Upon receipt of a notice of Project completion from the Power Authority, adopt a resolution accepting the Project as completed. 12. Upon completion of the Project, authorize the Power Authority to reimburse its costs, described in Article A, Paragraph 3, from any remaining balance of the funds described in Article A, Paragraph 2. After the Power Authority has reimbursed its costs, any remaining balance of funds will be returned to the DOA. 13. Upon completion of the Project, accept responsibility for operation and maintenance of Project facilities, select qualified personnel to be trained to operate and maintain the facilities, and operate and maintain the system in accordance with prudent utility standards and REA guidelines and in compliance with National Electrical Code (NEC) and National Electrical Safety Code (NESC) rules for the life of Project facilities. Article C. MUTUAL COVENANTS The Power Authority and the City agree to the following: 1. Indemnification. (a) The Power Authority and the City shall indemnify, save harmless and defend the other party to this Agreement, its officers, 5410/956/(3) Tuluksak Projec greement Page 4 of 7 agents, servants, and employees from all liability, including costs and expenses, for all actions or claims resulting from injuries or damages sustained by any person or property arising directly or indirectly as a result of any error, omission or negligent act of the indemnifying party, its officers, agents, servants, or employees or anyone directly or indirectly employed by it in the performance of this Agreement. Any labor provided by the City for work on the Project shall be considered the officers, agents, servants, or employees of the City for purposes of construing these indemnification provisions. (b) All actions or claims, including costs and expenses, resulting from injuries or damages sustained by any person or property arising directly or indirectly from the City's performance of this Agreement which are caused by the joint negligence of the Power Authority and the City shall be appropriated on a comparative fault basis. Any such joint negligence on the part of the Power Authority must be a direct result of active involvement by the Power Authority. 2. Rights to Terminate this Agreement. The City acknowledges the right of the Power Authority to terminate this Agreement without payment of any damages to the City if it is determined by the Power Authority to be in the best interest of the State to do so, if funds are no longer available, if the City and United Utilities, Inc. are unable to negotiate a pole sharing agreement as described in Article A, Paragraph 5, or for cause. For the purposes of this paragraph, “cause” is defined as the provision of incorrect or misleading information by the City or the City's failure to provide information that, in the opinion of the Power Authority, is a material fact that would have influenced Power Authority actions. Under these conditions, the City waives any right of recourse and will reimburse the Power Authority for all expenses incurred in performance under this Agreement and for all costs, including attorneys' fees, incurred by the Power Authority to perfect its claim or to collect its expenses. 3. Availability of Funding. The City acknowledges that this Agreement is subject to availability of money from the State of Alaska or other sources to finance performance under this Agreement. If funding is withdrawn, reduced, or limited in any way after the effective date of this Agreement and before the completion of performance, the Power Authority may terminate the Agreement without incurring any damages. The Power Authority may, in its discretion, renegotiate the terms of this Agreement to comply with any new funding limitations or conditions. 4. City Not Being Agents of the Power Authority. It is agreed that the City, its officers, agents, servants and employees shall act in an independent capacity and not as agents of the Power Authority in the performance of this Agreement. 5. Disputes. Either party to this Agreement may bring an action against the other party in the superior court for the State of Alaska to resolve a dispute arising under this Agreement. Any lawsuit involving this Agreement shall be heard by the superior court, Third Judicial 5410/956/(4) Tuluksak Projec: jreement Page 5 of 7 District at Anchorage. All legal costs, including attorneys' fees not otherwise provided for in this Agreement, shall be allocated pursuant to Alaska Civil Rule 82. 6. Rights of Other Parties. It is the intent of the parties that this Agreement confer no rights to any third parties. 7. Binding Effect. This Agreement and all of its terms covenants, conditions and appendices represent the entire agreement and shall extend to and be binding upon the respective heirs, executors, administrators, grantees, successors and assigns of the parties to this Agreement. 8. Severability. If any section, paragraph, clause or provision of this Agreement shall be finally adjudicated by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall be unaffected by such adjudication and all the remaining provisions of this Agreement shall remain in full force and effect as if such section, paragraph, clause or provision or any part thereof so adjudicated to be invalid had not been included herein. 9. Declaration of Public Benefit. The parties acknowledge that the Project is to be constructed for the benefit of the general public and will not deny any person use of Project facilities or use of power produced from Project facilities due to race, religion, color, sex, or national origin. 10. Declaration of Cooperation. The parties agree to make reasonable and cooperative efforts to complete the Project by the third quarter of 1989. Until the Power Authority issues a notice of Project completion, project meetings between the parties to this Agreement will be held at the request of either party within 14 calendar days after receipt of such request by the other party. All such meetings will be held in Tuluksak unless another location is mutually agreed upon by the parties. ll. Notices. Any notice required of either party shall be in writing and, unless receipt of such notice is expressly required by the terms of this Agreement, shall be deemed served when deposited in the mail in a sealed envelope, with sufficient first class postage affixed, and addressed to the appropriate party. The notices shall be sent to each party's place of business, which in the case of the Power Authority shall be: Robert E. LeResche, Executive Director Alaska Power Authority P.O. Box 190869 Anchorage, Alaska 99519-0869 (907) 561-7877 5410/956/(5) Tuluksak Projec jreement Page 6 of 7 and in the case of the Grantee shall be: THIS AGREEMENT has been reviewed, agreed to, and executed by the following parties: ALASKA POWER AUTHORITY Robert E. LeResche ate Executive Director STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) The foregoing Agreement was acknowledged before me this day of , 1989, by Robert E. LeResche, the Executive Director of the Alaska Power Authority, an Alaskan Corporation, on behalf of the corporation. Notary Public, State of Alaska My commission expires: Approved: Assistant Attorney General ate 5410/956/(6) Tuluksak Project .reement Page 7 of 7 CITY OF TULUKSAK Date STATE OF ALASKA ss. THIRD JUDICIAL DISTRICT ) The foregoing Agreement as acknowledged before me this 2 day of 1989. OY ieee a ae Mayor yo Tuluksak, on Notary Public, Stat My commission exp 5410/956/(7) : DAPCGLM:MIS:APA : Bob : Brent : Village of Tuluksak/Organization BACKGROUND On Feb. 2,1989 APA staff met with representatives of the Village of Tuluksak to discuss: 1) their request for technical assistance to repair/upgrade Tuluksak electric system utilizing a direct grant to the community and 2) resolution of the long recurring PCE problems resulting from the Village lack of basic compliance with the administrative procedures of the progam. ISSUE During the meeting we were informed that the day to day control of the Village electric utility d/b/a Tuliksarmute, Inc. has been transfered to all effects to the Elders Council of the tribal village. Officially Tuluksak is an incorporated second class city, governed by a city council and an elected mayor. However, these administrative entities have been inactive for several months. Because of concern in dealing with the appropriate legal entity today I called C&RA, Div. of Municipal Assistance (DMA); their Bethel office is familiar with the political conflicts in this village. Mike Black, DMA/Anchorage, advised me that upon written request his office can provide us with a complete statewide list of villages experiencing similar conflicts; this will assist us in preventing that program funds be inadvertently made available to non recognized entities. I am interested in following up this matter. Wuold you please let me know if you agree or disagree. Gloria Feb. 10,1989 April 12, 1989 The Honorable John Peter Mayor City of Tuluksak General Delivery Tuluksak, Alaska 99679 Subject: Generator and Equipment Prices Dear Mayor Peter: As requested during the meeting of Apri} 3, I have investigated the prices for a suitable back-up generator set and some spare equipment. It appears that the electrical loads in Tuluksak are very light; the highest reading which I have seen is 50 KW. I would strongly suggest that we install a temporary, recording KW-meter on the power plant prior to purchasing any new generator. Currently we have such a meter instal- led on the power house in Akiak, and once we are done with it there, I will be happy to instal] it in Tuluksak. It would appear that a 100 KW generator or similar would be more than sufficient as a stand-by machine in Tuluksak. Such a unit can be purchased for approximately $20,000, and if we include freight and installation, $25,000 would be a reasonable figure. Please note that the Alaska Power Authority will be happy to provide bidding and selection services for you at no cost to you. That way you will be assured that you get the right equipment at the right price. As far as transformers, conductors, guy wire, and other spare parts is concerned, $10,000 should buy vou a reasonable stock of relevant spare parts. Again, we would be happy to assist you with selecting relevant spare parts. We are currently in the process of setting up contracts with vendors for a variety of equipment, and it may be advantageous for you to utilize the discounts that these contracts will provide for, If the City of Tuluksak elects not to purchase wholesale power from the Yupik School District, I would recommend that the Detroit generator be equipped with a new engine in order to give the City tree operable enerators. The price of the right engine would be approximately 10,000. x 5499/956/1 vage z In other words, a total of $45,000 should enable you to get the power plant into a shape, which will allow for reasonable reliability. However, it should be noted that a couple of problems remain to be solved; the fuel tank is not diked sufficiently, and the power plant is somewhat of a fire hazard. If there is anything else I can do for you, please do not hesitate to contact me. Sincerely, Peter N. Hansen Rural Systems Engineer PNH: aa _ 5499/956/2 7/10/89. Mr. Ralph Fuller Mechanical Piping Contractors P.O.Box 771396 Eagle River, Ak. 99577 Reference: Our phone conversation of 7/6/89 Subject: Proposed water system for Tuluksak schools. Dear Mr. Fuller: Alaska Energy Authority staff has reviewed the proposed project design as presented (Drawings Ml, M2, amd El) and can offer the following comments in reference to the projects impact on Tuluksak's electrical system: Drawing M2: 1. This drawing offers no information to substantiate the need for 67 gpm pressure pumps with 140 ft. of head capacity. In order to reduce system wide voltage drops in connection with the start of these pumps, it is important to size these pumps as small as possible and to install reduced voltage motor starters. 2. It would be prudent to utilize two or three smaller pressure pumps with independent controls adjusted to activate the pumps at different pressure levels. 3. Considering the real cost of power in rural communities it would be prudent to pre-heat the water with heat from the school's heating system prior to transfer to the high school and consequently utilize electric heat tracing for emergencies only. System peak loads are typically encountered during periods of extreme cold and any addition of load during such periods is highly undesireable. 4 This drawing offers no information on the proposed ozone treatment system; the appropriateness of system sizing cannot be verified. Drawing El: 5. This drawing offers no information in reference to the types of equipment included in the ozone treatment system or the in-rush currents which can be expected. Also, no information is offered concerning estimated power consumption per gallon or per year. 6. General comments: The design as presented may be one solution to the water problems encountered in Tuluksak; however, no information has been offered to substantiate that it is the best solution. It is obvious that this system will have very significant impacts on the power system in Tuluksak, and depending on the usage pattern by the ozone treatment system, it is conceivable that this system will cause the quality of power to deteriorate. It is simply not desireably to instantaneously add loads of this magnitude to a system where the total load at times will be 50 kw or less. System peak loads can be expected to increase by 25 kw not counting motor starting peaks, and this necessitates the continous operation of an additional 25 kw of spinning capacity. As total run time will be limited, the over all load factor of the electrical system will be reduced resulting in reduced fuel efficiency and increased operations and maintenance cost per kilowatthour produced. In order to avoid a situation where a water system problem is simply changed to a power system problem, it is recommended that alternative and less power consuming solutions be investigated prior to the final selection of a system concept. If you have any questions, please do not hesitate to contact me in writing or at 261 7261 during normal business hours. Sincerely, Donald L. Shira Director/Program Development & Facilities Operations. ec: Mr. Roger Helmer, Yupiit School District. Mr. Boyd Morgenthaler, Adams, Morgenthaler And Company Mr. David D. Adams, Adams, Morgenthaler And Company. [oe 7 - EYR 7/10/89 /' Mr. Brad Raphel, Superintendent Yupiit School District Box 100 Akiachak, Alaska 99551 Reference: Letter from Mechanical Piping Contractors of 7/8/89 Subject: Allegations made by Mr. Fuller in reference to statements made by me. Dear Mr. Raphel: The Alaska Energy Authority has received a letter from Mechanical Piping Contractors in which Mr. Fuller alleges that I made a number of derogatory and racial comments during a recent phone conversation with him. I am greatly disturbed that Mr. Fuller alleges that I have made racial comments refearding Alaskan Natives , and Eskimos in particular. As you know, I work almost exclusively in the villages around Alaska, and I can not accept leaving even a hint of such allegations unanswered. I have attached a copy of Mr. Fuller's letter, and in the following I will offer my comments to each of the paragraphs in the letter. As stated in paragraph two of the letter, I received a call on 6/27 from Mr. Fuller. During the conversation Mr. Fuller told me about the power requirements for the proposed system, and when I questioned Mr. Fuller about the size of the system, Mr. Fuller told me that the size was mandated by the Uniform Plumbing Code (UPC). I told Mr. Fuller that UPC does not mandate but merely recommends water system sizes and I suggested that the Department of Environmental Conservation (DEC) be contacted in order to determine how DEC interpretes the code. Mr. Fuller then proceeded to give me the name and phone number of the DEC official with whom he had been dealing. To set the record straight, I made a call to this DEC official on 6/27 and not 6/28 as alleged by Mr. Fuller, and I did not inquire about a variance as I was told by the DEC official that UPC makes recommendations only and that DEC reviews each case on its own merits. I did not in any way tell the DEC official that I felt that the system would not work; on the contrary, I asked her to tell me what she knew about ozone systems as I had never seen one! At this time I had not yet received any drawings of the system and consequently I had no opinion in reference to the system being overdesigned or not. However, as I also had stated to Mr. Fuller earlier, I was concerned about the size of the system as this would have significant impacts on the power system in Tuluksak. On 6/29 a set of blue prints were delivered to my office; this set included 3 drawings produced by Adams, Morgenthaler & Company and did not include any of the Ozone Water Filtration System. On 6/30 I received another call from Mr. Fuller. During this conversation Mr. Fuller complained about the frustrations experienced during the development of a project to the point where it is ready for construction and we agreed that the actual construction was more fun than the design and review stage. In no way what so ever did I at any point of time make any derogatory comments to Mr. Fuller in regards to his background, occupation, or personality. As I had not yet seen Mr. Fuller's design drawings, I still had no opinion about the system being over designed and I certainly made no statements as to whether’ the system would work or not. We discussed the appropriateness of installing a computer controlled system and I explained to Mr. Fuller that such systems frequently experienced problems in the villages due to surges and spikes in the electrical power systems. I also explained to Mr. Fuller that even though the Yupiit School District has a very capable maintenance crew stationed in Akiachak, a simpler system was likely to be more reliable as weather conditions frequently makes travel between the villages impossible. I made it clear to Mr. Fuller that I disagreed with his assessment regarding the ability of locals to mix and add chemicals to a simpler system. Such systms work well throughout Rural Alaska and I saw no reason that they would not work in Tuluksak. In reference to Mr. Fuller's allegation that I made a comment about Eskimos and what they do and deserve, I can only say that I believe that my all-out efforts during the past 6 years including nights, weekends, and vacations on projects in native villages should speak for themselves. I have spent hundreds of uncompensated hours working with local construction crews, operators and community leaders in order to develop and design appropriate and reliable systems which can be constructed, operated, maintained, and repaired by local crews at a cost which can be afforded by local communities. Needless to say, if I harbored or expressed any racial and derogatory opinions as alleged by Mr. Fuller, I would be in a different line of work. On page 2 Mr. Fuller alleges that he questioned why I contacted DEC. As previously stated, the name and number of the DEC official was provided to me by Mr. Fuller. Contrary to the statement made by Mr. Fuller, I also did not state that the system is over-built; as far as I know, the system has not been built at all! Without using the term quoted by Mr. Fuller, I did however suggest, that I would have preferred to see other options studied in some detail before a concept was selected and a detailed design developed. Let me finally emphasize that I have not at any time used terms such as "dumb" or "stupid" about Mr. Fuller or any of the engineers with whom Mr. Fuller has associated or about any design presented to me by any of these individuals. Regardless of the opinions expressed by Mr. Fuller, I will continue to promote the design, installation, and operation and maintenance of appropriate solutions, systems, and technology in Rural Alaskan communities. It is my belief that the most important measure of appropriateness is the extent to which local communities can afford, construct, operate, maintain, and repair such solutions, systems, and technology with local forces and local resources. If you have any questions, please do not hesitate to contact me at 261 7221. Sincerely, Peter N. Hansen, P.E. Alaska Energy Authority ec: Mr. Willie Kasaylie, Yupiit School Board Mr. Mike Williams, Vice-President, Yupiit School Board Mr. Brad Raphel, Superintendent, Yupiit School District Mr. Roger Helmer, Business Manager, Yupiit School District Mr. Pat Rausch, Adams, Morgenthaler & Company Mr. Pat Cusick, Adams, Morgenthaler & Company Mr. Boyd Morgenthaler, Adams, Morgenthaler & Company Mr. Wayne Daley, Kramer, Chin & Mayo, Inc. Mr. Ralph Fuller JUN 28 ’89 99:51 ADAMS, MORGENTHALER & CO 272-5593 P.1/3 (ieee [s Ce-240) ADAMS, MORGENTHALER ' JOB NO. ‘Sze AND COMPANY cone Teles, PM FAX TRANSMISSION TO: ALASKA dew Aut Hoe! = TELEPHONE NO. 2 Xo! - QOS DATE: -27 ATTENTION OF: $2, PETE HANSON SUBJECT: Te Ke COVER SHEET + PLUS _<— PAGES MESSAGE OR ADDITIONAL INFORMATION vam Pebih EZ acl OPERATOR INITIALS 442 ADAMS, MORGENTHALER AND COMPANY TEL: (907)279-0431 3333 DENALI, SUITE 201 FAX: (907)272-5593 ANCHORAGE, AK 99503 TYPE: RICOH FAX20 , : : TI 0 272-5593 Pury ReQ’Z, » JUN 28 789 @9:52 ADAMS, MORGENTHALER & C 5 Kens ee + a Adams, Morgenthaler and Company 3333 DENALI, SUITE 201 CONSULTING ENGINEERS Dee an nic aaes June 27, 1989 (907) 279-0431 FAX (907) 272-5593 Alaska Power Authority 701 E. Tudor Ra. Anchorage, AK 99503 ATTN: Mr. Peter Hanson RE: Tuluksak School Water System Upgrade (89128) SUBJ: Tuluksak School System Power Generation Gentlemen: We have been working with Mr. Ralph Fuller on the Tuluksak School Water System Upgrade. We have defined the electrical requirements for the new water treatment. equipment. Please include the additional load requirements in your generator upgrade project. New Panel "WI", 120/208V, 3 Phase, 4 Wire, 225 Amp Lug, 10000 AIc surface mount. + TCL @ 100% 26.7 KVA, 74 Amps + TDL per NEC 28.3 KVA, 79 Amps In addition to the new equipment we anticipate reusing the existing 1/2. hp well pump and well heat trace. Two (2) 1/2 hp booster pumps will be eliminated. All other existing loads are expected to remain. Please send written confirmation that the above requirements will be met. Sincerely, ADAMS, MORG R AND COMPANY Leh | Od) Patrick Rausch Mechanical Engineer Attachments 89128: let90627 BAA AL REZ AR ONDER Ares PANEL__NT z B 120/208 VOLTS 3 PHASE 4 WIRE 225 AMP LUG 10,000 A.1.C. SURFACE MOUNT a nei T f) Hip AMD abc i! y fi a m E10 Vaan : eee alien 5 § ----* § 17 a Em j *---- 3 . = 9 --*--10 9 lia = 11--~-*12 . 13*----14 i a 15--*--16 sh 17----*18 3 ee | 23----*24 TATA FOOT TOL “| 25*----26 iT 2)7--*--28 29----*30 31*----32. 33--*--34 Et 35----*36 37*----38 39--*--40 + i. 41-~--*42 TCL @ 100% KVA "ANPS RENARKS TOL PER NET __KVA AMPS eve'd Adams, Morgenthaler and Company CONSULTING ENGINEERS on ee June 27, 1989 (907) 279-0431 FAX (907) 272-5593 RE Alaska Power Authority CE l VE D 701 E. Tudor Rd. JUN A Anchorage, AK 99503 297 SKA Powe 4 UTHORITY ATTN: Mr. Peter Hanson RE: Tuluksak School Water System Upgrade (89128) SUBJ: Tuluksak School System Power Generation Gentlemen: We have been working with Mr. Ralph Fuller on the Tuluksak School Water System Upgrade. We have defined the electrical requirements for the new water treatment equipment. Please include the additional load requirements in your generator upgrade project. New Panel "WT", 120/208V, 3 Phase, 4 Wire, 225 Amp Lug, 10000 AIC surface mount. - TCL @ 100% 26.7 KVA, 74 Amps - TDL per NEC 28.3 KVA, 79 Amps In addition to the new equipment we anticipate reusing the existing 1/2. hp well pump and well heat trace. ‘Two (2) 1/2 hp booster pumps will be eliminated. All other existing loads are expected to remain. Please send written confirmation that the above requirements will be met. Sincerely, ADAMS, MORGENT R AND COMPANY fa / « thick Kaquaol Patrick Rausch Mechanical Engineer Attachments 89128:let90627 AN ALASKAN CORPORATION rr er er PANEL__ WT 120/208 VOLTS 3 PHASE 4 WIRE 225 AMP LUG 10,000 A.I1.C. SURFACE MOUNT CIRCUIT DESCRIPTION KVA | AMP abc | AMP 1 3 = -- 5 oooat 6 7 9 a 3 PMP-2 FILTRATION OZONE SYSTEN VIA TRANSFORM ARCTIC PIPE HEAT TRAC! (GLC BREAKER) ARCTIC PIPE HEA! (GLCB BREAKER, 25*----26 27--*--28 29----*30 31*----32 33--*-- 34 35----*36 37*----38 1 39--*--40 4j----*42 TCL @ 1008 KVA TDL PER NEC $F KVA AMPS REMARKS AMPS Ni hols} 7/10/89. Mr. Ralph Fuller Mechanical Piping Contractors P.0.Box 771396 Eagle River, Ak. 99577 Reference: Our phone conversation of 7/6/89 Subject: Proposed water system for Tuluksak schools. Dear Mr. Fuller: Alaska Energy Authority staff has reviewed the proposed project design as presented (Drawings Ml, M2, and El) and can offer the following comments in reference to the projects impact on Tuluksak's electrical system: Drawing M2: i This drawing offers no information to substantiate the need for 67 gpm pressure pumps with 140 ft. of head capacity. In order to reduce system wide voltage drops in connection with the start of these pumps, it is important to size these pumps as small as possible and to install reduced voltage motor starters. 2. It would be prudent to utilize two or three smaller pressure pumps with independent controls adjusted to activate the pumps at different pressure levels. a Considering the real cost of power in rural communities it would be prudent to pre-heat the water with heat from the school’s heating system prior to transfer to the high school and consequently utilize electric heat tracing for emergencies only. System peak loads are typically encountered during periods of extreme cold and any addition of load during such periods is highly undesireable. 4 This drawing offers no information on the proposed ozone treatment system; the appropriateness of system sizing cannot be verified. Drawing El: 5. This drawing offers no information in reference to the types of equipment included in the ozone treatment system or the in-rush currents which can be expected. Also, no information is offered concerning estimated power consumption per gallon or per year. 6. General comments: The design as presented may be one solution to the water problems encountered in Tuluksak; however, no information has been offered to substantiate that it is the best solution. It is obvious that this system will have very significant impacts on the power system in Tuluksak, and depending on the usage pattern by the ozone treatment system, it is conceivable that this system will cause the quality of power to deteriorate. It is simply not desireably to instantaneously add loads of this magnitude to a system where the total load at times will be 50 kw or less. System peak loads can be expected to increase by 25 kw not counting motor starting peaks, and this necessitates the continous operation of an additional 25 kw of spinning capacity. As total run time will be limited, the over all load factor of the electrical system will be reduced resulting in reduced fuel efficiency and increased operations and maintenance cost per kilowatthour produced. In order to avoid a situation where a water system problem is simply changed to a power system problem, it is recommended that alternative and less power consuming solutions be investigated prior to the final selection of a system concept. If you have any questions, please do not hesitate to contact me -in— —writimg=or at 261 7261,during normal—business hours.— Sincerely, Donald L. Shira Director/Program Development & Facilities Operations. ec: Mr. Roger Helmer, Yupiit School District. Mr. Boyd Morgenthaler, Adams, Morgenthaler And Company Mr. David D. Adams, Adams, Morgenthaler And Company. July 10, 1989 Mr. Ralph Fuller Mechanical Piping Contractors P.0. Box 771396 Eagle River, AK 99577 Subject: Proposed Water System for Tuluksak Schools Reference: Our Phone Conversation of 7/6/89 Dear Mr. Fuller: Alaska Energy Authority staff has reviewed the proposed project design as presented (Drawings Ml, M2, and E1) and can offer the following comments in reference to the projects impact on Tuluksak's electrical system: Drawing M2: I. 4. This drawing offers no information to substantiate the need for 67 gpm pressure pumps with 140 ft. of head capacity. In order to reduce system wide voltage drops in connection with the start of these pumps, it is important to size these pumps as small] as possible and to install reduced voltage motor starters. It would be prudent to utilize two or three smaller pressure pumps with independent controls adjusted to activate the pumps at differ- ent pressure levels. Considering the real cost of power in rural communities it would be prudent to pre-heat the water with heat from the school's heating system prior to transfer to the high school and consequently utilize electric heat tracing for emergencies only. System peak loads are typically encountered during periods of extreme cold and any addition of load during such periods is highly undesirable. This drawing offers no information on the proposed ozone treatment system; the appropriateness of system sizing cannot be verified. Drawing E1: S. This drawing offers no information in reference to the types of equipment included in the ozone treatment system or the in-rush currents which can be expected. Also, no information is offered concerning estimated power consumption per gallon or per year. 6177/DD54(1) rage < 6. General Comments: The design as presented may be one solution to the water problems encountered in Tuluksak; however, no information has been offered to substantiate that it is the best solution. It is obvious that this system will have very significant impacts on the power system in Tuluksak, and depending on the usage pattern by the ozone treatment system, it is conceivable that this system will cause the quality of power to deteriorate. It is simply not desirable to instantaneously add loads of this magnitude to a system where the total load at times wil? be 50 kw or less. System peak loads can be expected to increase by 25 kw not counting motor starting peaks, and this necessitates the continuous opera- tion of an additional 25 kw of spinning capacity. As total run time will be limited, the overall load factor of the electrical system will be reduced resulting in reduced fuel efficiency and eon operations and maintenance cost per kilowatthour pro- duced, In order to avoid a situation where a water system problem is simply changed to a power system problem, it is recommended that alternative and less power consuming solutions be investigated prior to the final selection of a system concept. If you have any questions, please do not hesitate to contact me at 261-7261. Sincerely, Donald L. Shira Director of Program Development and Facilities Operations PNH:DLS: it cc: Mr. Roger Helmer, Yuptit School District Mr. Boyd Morgenthaler, Adams, Morgenthaler and Company Mr. David D. Adams, Adams, Morgenthaler and Company 6177/DD54(2) Adams, Morgenthaler and Company CONSULTING ENGINEERS 3333 DENALI, SUITE 201 on ANCHORAGE, AK 99503 June 27, 1989 (907) 279-0431 FAX (907) 272-5593 Alaska Power Authority 701 E. Tudor Rd. Anchorage, AK 99503 ATTN: Mr. Peter Hanson RE: Tuluksak School Water System Upgrade (89128) SUBJ: Tuluksak School system Power Generation Gentlemen: We have been working with Mr. Ralph Fuller on the Tuluksak School Water System Upgrade. We have defined the electrical requirements for the new water treatment equipment. Please include the additional load requirements in your generator upgrade project. New Panel "WI", 120/208V, 3 Phase, 4 Wire, 225 Amp Lug, 10000 AIC surface mount. - TCL @ 100% 26.7 KVA, 74 Amps + TDL per NEC 28.3 KVA, 79 Amps In addition to the new equipment we anticipate reusing the existing 1/2. hp well pump and well heat trace. Two (2) 1/2 hp booster pumps will be eliminated. All other existing loads are expected to remain. Please send written confirmation that the above requirements will be met. Sincerely, ADAMS, MORGENT: RR AND COMPANY “pes Litt: Keurcld Patrick Rausch Mechanical Engineer Attachments 89128: let90627 AN ALASKAN CORPORATION