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HomeMy WebLinkAboutTuluksak YSD Waste Heat Elect Inspection Project Agreement Contracts 1992Filename C:\win_- -.:cel\BD_TUL-S.XLS Alaska Energy Authority Rural Programs Project Budget op ia Revision No. 0 Community 3 ¢ | | Tuluksak Tuluksak School Dist. BEA ECA PJ CODE NAME PJ CODE ROJECT NAME | 5 C TY? 2 Pre it Si } ) Y ¢ ) LM : parer Amit Sinha Project Manager Date 5/1/92 Source(s) of Fundin PROJECT Line Chart of Accounts POA PCE LHS _| TOTAL 1 Direct Personal Services w/ Benifits $1,152 2 Indirect Personal Services $0 $576 [Line 2 = 50% x line 1] 3 71000 Personal Services SUBTOTAL $0 $1,728 ]tine 3 = line 1 + line 2] 4 72000 Travel and Perdiem $900 5 Engineer & Prof Services Contracts $0 6 Freight $0 7 Project Contingency $0 8 Indirect Non-Personal Services $207 [line 8 = 18% x line 1] 9 73000 Other Services SUBTOTAL $207 | [line 9 = sum of lines 5,6,7,8) 10 74000 Project Materials and Equip. 1 75000 AEA Equipment 12 77000 Grants $0_[see budget on reverse side] 13 TOTAL $2, $0 $2,835 |[In 13 = sum of lines 3,4,9,10,11,12] Matrix Code Project AR Project CC Project LC Budget Approvals (initial and date) Project Manager Director/ Rural Ss WA Programs Manager/Rural Projects 12” 2 __ Executive Director Notes: pUTé 43.520 cc: Gloria Manni Don Whelan Gary Smith & Amit Sinha Pat Woodell Janet Hansen V BWKTUL-S.XLS PROJECT BUDGET WORKSHEET @ Project Information Community: Tuluksak Project Name: Tuluksak School Dist. Project Inspection. Project Number: AEA Project Manager: Date Prepared: 1-May-92 Date of Basis: Prepared by: Asinha Date of Completion: Labor (Field Work) Name Task Hrs Rate Subtotal Inspection OT (BOTH) OT Local Labor A Force Acct Labor Force Acct Labor B ‘= Per Diem and Travel Name Field PD Sub- No. Rate Sub- Total Days Rate total Trips total Cc Labor (Office Work) Name Task Hrs Rate Subtotal Study As built Brain |Coordination & Tech. advise Amit — | | \ | = C Total! 155; $582 | D y 7 ALASKA ENERGY AUTHORITY RURAL PROJECT DEVELOPMENT WORKSHEET Project Manager: A s Date: 4 fp 3/ 42 Community: Tove Ja Koae Project Description [Describe reason for initiating project (response to correspondence, site visit, etc. ) the situation, needs, proposal for resolving same, and issues pertinent to funding source restrictions (e.g., life, health, and safety improvements; efficiency improvements; emergency risk, etc.)] Yurlt school Distrieh of Akiccharn did av uparrl € : Cot Um j work ov der Cletricet Syst A Pe Highs gelrol L tpt Elawentyy 5 hop h at J wot Cale The Sob (eS dont by te a Cont xo cher Community & Regorad Affe hor req nested AFA +5 provickt technical ASoistanit w na ke Ow Ovex all olser vata'ew af Unt vew SyStun. Scope of Work (___ Preliminary Final) (o [Itemize tasks in as much detail as possible} A Two does trip to FT Aer Sa\e y Brianffiaws|sicve s, Ow & 2 , ovsexve thn EDU cou Sy Stim | Evgenc8/. 6545 eo t Re covey UW : at ( forrws Plank . 0 igh scrook Preliminary Cost Estimate (Total): $ Wd 8as Proposed Funding Source(s) [List appropriation(s), Outside funding source(s), Other agency funding, Financing through ionds or other means} RTA If any outside source funding is involved, describe on reverse side the proposed billing / arrangements, conditions for receipt of and use of funds, and any other issues affecting project manaocement. State of Alaska DS Walter J. Hickel, Governor Alaska Energy Authority A Public Corporation June 8, 1992 Mr. Leland L. Dishman, Superintendent Yupiit School District P.O. Box 100 Akiachak, Alaska 99551 Subject: Agreement #2800538 Dear Mr. Dishman: An original copy of the subject agreement for the Yupiit School District Waste Heat Review project is enclosed for your files. If you’ have any questions, please contact me or Brian Gray, Project Manager, at (800, 478-7877 oyat the ad marked below. akro Director of Rural ekn Attachment as stated cc: Senator Lyman F. Hoffman, Alaska State Legislature Representative Georgianna Lincoln, Alaska State Legislature Sue White, Alas Authority ary Smith, Alaska Energy Au Marlys Hagen, Alaska Energy Authority O PO.BoxAM Juneau, Alaska 99811 (907) 465-3575 x PO, Box 190869 704 EastTudor Road Anchorage, Alaska 99519-0869 (907) 561-7877 Contract No. 2YCO53 & YUPIIT SCHOOE DISTRICT D ALASKA ENERGY AUTHORITY PROJECT AGREEMENT Yupiit School District Waste Heat Review PURPOSE AND DESCRIPTION This Agreement entered into this .4/ cA day of f , is between the ALASKA ENERGY AUTHORITY (Ene y Authority) and the YUPIIT SCHOOL DISTRICT (the District). The Agreement provides for an engineering review by the Energy Authority of the District's recently-installed waste heat recovery system and school intertie in Tuluksak (the Project). Funds to cover the Energy Authority's costs for the Project will come from a $28,000 advance payment received from the District for an earlier contract that was not initiated. This Agreement is effective through June 30, 1992. Article A. ALASKA ENERGY AUTHORITY COVENANTS The Energy Authority will: 1. Perform the Scope of Work described in Appendix A. 2. Provide the District and the Department of Community & Regional Affairs with copies of the field report prepared by Energy Authority as a result of its inspection visit to Tuluksak. 3. Complete all work on the Project before June 30, 1992. 4. Budget and expend funds received from the District in the State Accounting System (AKSAS) under AR 32354 Collocation Code 08108009 Ledger Code 81824913. 5. Submit an invoice describing the Energy Authority's Project costs for review by the District when the Project is complete. The invoice will include a statement of actual personal services and travel costs, and shall not exceed $3,500. 6. Refund the balance of the $28,000 owed to the District under the Energy Authority's Contract No. 2800265 (now void), after final inspection costs for this Project have been accepted by the District. Yupiit School District Project Agreement Page 2 of 7 Article B. YUPIIT SCHOOL DISTRICT COVENANTS The District will: 1. Ensure that Energy Authority staff has complete access to Project facilities and any construction, maintenance and cost records associated with the Project until such time that the Project has been completed and the final report has been submitted. 2. Provide the Energy Authority with written documentation from the District's contractor on the design, engineering or operation of the waste heat system and the high school/elementary school intertie, as requested, including as-built drawings. 3. Grant permission to the Energy Authority to contact the District's construction contractor directly if there are any technical questions concerning design, construction or operation of the Project. 4. Provide written approval of the Energy Authority's final invoice for the Project. Article C. MUTUAL COVENANTS The Energy Authority and the District agree to the following: 1. Indemnification. The District shall indemnify, save harmless and defend the Energy Authority, its officers, agents, servants, and employees from all liability, including costs and expenses, for all actions or claims resulting from injuries or damages sustained by any person or property arising directly or indirectly as a result of any error, omission or negligent act of the Indemnifying party, its officers, agents, servants, or employees or anyone directly or indirectly employed by it in the performance of this Agreement. 2. Rights to Terminate Agreement. The Energy Authority acknowledges the District's right to terminate this Agreement for failure to perform the services described in Appendix A by June 30, 1992. 3.___ Parties not Being Agents of Each Other. It is agreed that the Parties, their officers, agents, servants and employees shall act in an independent capaDistrict and not as agents of the other parties in the performance of this Agreement. 4. Disputes. Either party to this Agreement may bring an action against the other party in the superior court for the State of Alaska to resolve a dispute arising under this Agreement. Any lawsuit involving this Agreement shall be heard by the superior court, Third Judicial District at Anchorage. All legal costs, including attorneys' fees not otherwise provided for in this Agreement, shall be allocated pursuant to Alaska Civil Rule 82. FN:Yupiitipw Yupiit School District Project Agreement Page dot? 7 5. Binding Effect. This Agreement and all of its terms, covenants, conditions, appendices and attachments represent the entire agreement and shall extend to and be binding upon the respective heirs, executors, administrators, grantees, successors and assigns of the parties to this Agreement. 6. Severability. If any section, paragraph, clause or provision of this Agreement or any agreement referred to in this Agreement shall be finally adjudicated by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall be unaffected by such adjudication and all the remaining provisions of this Agreement shall remain in full force and effect as if such section, paragraph, clause or provision or any part thereof so adjudicated to be invalid had not been included herein. 7. Notices. Any notice required of either party shall be in writing and, unless receipt of such notice is expressly required by the terms of this Agreement, shall be deemed served when deposited in the mail in a sealed envelope, with sufficient first class postage affixed, and addressed to the appropriate party. The notices shall be sent to each party's place of business, which in the case of the Energy Authority shall be: Charlie Bussell, Executive Director Alaska Energy Authority P.O. Box 190869 Anchorage, Alaska 99519-0869 (907) 561-7877 (907) 561-8584 (FAX) and in the case of the District shall be: Leland L. Dishman, Superintendent Yupiit School District P.O. Box 100 Akiachak, Alaska 99551 (907) 825-4427 FN:Yupiit\pw Yupiit School District Project Agreement Page 4 of 7 THIS AGREEMENT has been reviewed, a following parties: for the ENERGY AUTHORITY Charlie Bussell Executive Director STATE OF ALASKA THIRD JUDICIAL DISTRICT The foregoing Agreement day of Fane 1992, by Chalice Fuse of the Alaska Eneray Authority. ) ) ss. ) was , acknowledged before . me. this_¢4'! 4h bai. Notary Public, State of Al My Commission Expires: FN:Yupiitipiw , the greed to, and executed by the (.- b-4v (Date) Dir cutrye Z cd 121993 Yupiit School District Project Agreement Page 5 of 7 for the YUPIIT SCHOOL DISTRICT: STATE OF ALASKA THIRD JUDICIAL DISTRICT ) ) ss. ) The foregoing Agreement was acknowledged before me this _.2 ath day of UT aad SE 1992, by SETS the SUPER) STEMDEWT__ of the Yupiit School District. Not ublic. tate of Alaska My Commission Expires: _#/5-7 2_ FN:Yupiit\plw Page 6 of 7 Yupiit Schoo! District Project Agreement APPENDIX A SCOPE OF WORK Page 7 of 7 Yupiit School District Project Agreement APPENDIX A SCOPE OF WORK I. PROJECT DESCRIPTION AND SCHEDULE The purpose of this project is for the Energy Authority to perform an engineering review of the District's waste heat and school intertie installations at Tuluksak, that were funded under the Department of Community and Regional Affairs’ (DCRA) Institutional Conservation Program (ICP). The design and construction of the new systems were performed by the District's contractor in 1991. The District has requested the Energy Authority's inspection of work that has been completed. The inspection and final report for the Project will be completed before June 30, 1992. IL. SCOPE OF WORK The Energy Authority will perform the following tasks: 1. Inspect as an operating system, the waste heat system and electrical intertie, including, but not limited to, the newly-installed generators, switchgear and associated equipment. 2. Review the contractor's design plans and cost estimate for the waste heat system and electrical intertie and compare them with the as-built drawings and final cost of materials and equipment actually installed. This includes a review of the District's inventory list to determine whether items on the list were ordered and installed and are operating, and a determination of whether actual costs paid for these items are reasonable and customary. 3. Prepare a final inspection report assessing the waste heat system and electrical intertie construction and the accuracy of the as-built drawings. The report shall include comments on the conformity or discrepency of the design plans with the as-built drawings. It shall also include commentary on the pranned versus actual materials, equipment and costs described in Paragraph 2 above. 4. Provide color photographs and notations of the system in the final inspection report.