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Southern Intertie report 7-2002
a CHUG4.:1.——_—— Joe Griffith SnEne aS FUTURE ] Dalene — General Manager | Es) Karl im o)EGEIVE | 3 Sawn = U | | J July 24, 2002 \ JUL 25 2002 L AIDEA/AEA Mr. Robert Poe Executive Director Alaska Industrial Development and Export Authority 813 W. Northern Lights Boulevard Anchorage, Alaska 99503-6690 Subject: Southern Intertie Monthly Report for July 2002 W.0.#E9590081 De Enclosed is 1 (one) copy of the Southern Intertie Report for July 2002. If there are any questions, please contact Dora Gropp, (907) 762-4626. Enclosures: 1 (one) copy of Southern Intertie Monthly Report c: Lee Thibert Michael Massin Dora Gropp Carol Johnson Mike Cunningham Don Edwards Alice Mullins W.0.#E9590081, Sec., 2.1.3 RF Chugach Electric Association, Inc CHUGA<.: POWERING ALASKA'S FUTURE CHUGACH ELECTRIC ASSOCIATION, INC. Anchorage, Alaska SOUTHERN INTERTIE Phase IC - EIS MONTHLY REPORT For JULY 2002 5601 Minnesota Drive / 99518 P.O. Box 196300 Anchorage, Alaska 99519-6300 IV. Vi. TABLE OF CONTENTS SUMMARY FINANCIAL 1. Chugach Statement June 2002 2. Activity Summary of June 2002 B Transactions, Inception through June 2002 4. Bank Account Activity Summary of June 2002 5 Section II-A, Southern Intertie Transactions Allocations SCHEDULE 1. Project Schedule ITEMS FOR APPROVAL None. ITEMS FOR DISCUSSION None. ITEMS FOR INFORMATION 1; POWER Engineers’ Monthly Report dated July 18, 2002 2. Contract #10629 Amendment #1 of July 8, 2002 with Power Engineers l. SUMMARY The final environmental impact statement (FEIS) has been published and distributed . on July 12, 2002. The document includes statements from RUS, USFWS and the COE in regard to their preferred route, which is the TESORO route. The Kenai National Wildlife Refuge (KNWR) has prepared its compatibility analysis for the ENSTAR route and has found that route not compatible with the purposes and plans for the refuge. After a 30 day waiting period (no public meetings will be held), the agencies will begin preparation of their individual Records of Decision (ROD). ANILCA regulations require that it be published no later than 4 months after the FEIS has been published. November 12, 2002 will be the last day for the publication of the RODs under this process, unless one of the agencies wishes to extend the period. Issuance of the RODs completes the NEPA process for the project. We have executed a contract amendment with Power Engineers and EPG for an amount not to exceed $153,509. The funds will allow the consultants to continue working with RUS on the preparation of responses to comments received on the FEIS and the ROD itself. USFWS and COE indicated that they will not require our consultant’s services for the ROD. The RODs will be published together and distributed to all recipients of the FEIS. Expenditures for Phase IC (EIS) of the project stand as follows: DESCRIPTION cee (COE/USFWS/RUS CHUGACH| TOTAL ORIG. BUDGET — $160,000, $100,000, $649,547] ALLOCATED 1 CONTINGENCY $0 S $0, SO (TOTAL $389,547, $160,000| $100,000, $649,547] AMENDMENTS $1,501,026 $50,000| $150,000 $1,701,026) TOTAL COMMITMENT] $1,890,573 $210,000 $250,000, $2,350,573 SPENT TO DATE $1,619,376 $187,190, $176,962] $1,983,529 % OF TOTAL 86% 89% 71% 84% Total Project expenditures as of 07/18/02 stand at $7,087,828. FINANCIAL 1. Chugach Statement of June 2002 Activity Summary of June 2002 Transactions, Inception through June 2002 Bank Account Activity Summary of June 2002 uo PF WN Section Il-A, Southern Intertie Transactions Allocations CHUGACH ELECTRIC ASSOCIATION, INC. Anchorage, Alaska 07/12/02 TO: Dora Gropp - Manager, Transmission & Special Projects FROM: Marina McCoy-Casey, Plant Accountant SUBJECT: E9590081 - Southern Intertie Route Selection Study You had previously requested establishment of this work order to study route selection for the Southern Intertie for the Intertie Participants Group. The Association will be reimbursed for charges to this work order. The following charges occurred during June 2002. Direct Labor Indirect Labor Rural Utilities Services dated 6/18/02 Heller Ehrman Invoice #10219044 & 10215277 Power Engineers Invoice #94199 Sub-Total General, Administrative & Construction Overhead (0.5%) Total Charges Costs are allocated as follows: Grant through AIDEA - 75% $41,872.79 Chugach Electric - 8.8075% $4,917.26 City of Seward - 0.4195% $234.21 GVEA - 5.8587% $3,270.94 HEA - 3.3795% $1,886.79 AML&P - 6.5348% $3,648.40 Please review the attached backup and indicate your concurrence below if you are in agreement that these charges are correct for this work order and time period. As per your request, I will keep the original in the work order file. Concur: . Le VL “7 Pe OL Signature Date mmc Attachments 571.92 297.80 825.92 9,496.98 44,360.01 55,552.63 $277.76 $55,830.39 $55,830.39 June 2002 Chugach Electric Association, Inc. Southern Intertie Activity Summary Beginning Grant Chugach Ending Bank Funds Interest Invoices Bank Year Balance Received Earned Paid Balance 1996 0.00 2,771,277.00 40,361.59 (1,440,252.89) 1,371,385.70 1997 1,371,385.70 1,346,934.44 67,734.52 (2,421,276.94) 364,777.72 1998 364,777.72 525,214.00 19,424.02 (732,050.23) 177,365.51 1999 177,365.51 985,191.00 19,246.30 (643,398.53) 538,404.28 2000 538,404.28 271,383.56 31,904.14 (462,844.32) 378,847.66 2001 378,847.66 787,500.00 15,904.91 (664,381.33) 517,871.24 2002* 517,871.24 __ 375,000.00 5,473.87 (336,646.82) 561,698.29 Total 6,687,500.00 194,575.48 _(6,364,204.24) * Through June 2002 bank statement (does not include Chugach invoices for charges incurred in June 2002) Southern Intertie AIDEA mtg 7/11/2002 CHUGACH ELECTRIC ASSOCIATION, INC. Southern Intertie Transactions Allocations Inception Through June 30, 2002 AIDEA Grant AIDEA Grant CEA Seward AML&P 100% 75% 8.8075% 0.4195% 5.8587% 3.3795% 6.5348% Inception through Year to Date Month 12/31/2000 Through Total Through Ended Inception §/1/2001 6/1/2002 6/30/2002 __ Through 06/30/02 5,747,986.66 70,768.97 5,900,000.00 - 5,900,000.00 - 828,010.98 41,872.79 869,883.77 - 97,236.09 4,917.26 102,153.35 - 4,631.34 234.21 4,865.55 - 64,680.91 3,270.94 67,951.85 - 37,310.18 1,886.79 39,196.97 72,145.14 3,648.40 75,793.54 $ 5,747,986.66 $ 7,004,014.64 $ 55,830.39 $ 7,059,845.03 7/2/2002 41,872.79 13,957.60 55,830.39 01-02Sinterti CHUGACH ELECTRIC ASSOCIATION, INC. Southern Intertie Transactions Inception Through June 2002 Project Expenditures Direct Labor Indirect Labor Power Engineers Miscellaneous Total Grant Fund Expenditures Direct Charges that Chugach has been Reimbursed for Plus General, Administrative & Construction Overhead Total Amounts Paid to Chugach Year to Date Month Inception Through Ended Inception Through 12/31/00 6/1/2002 06/30/2002 Through 06/30/2002 $190,549.23 $33,001.31 $571.92 $224,122.46 75,871.61 16,670.71 297.80 92,840.12 5,060,117.80 1,128,662.24 44,360.01 6,233,140.05 392,851.08 71,444.80 10,322.90 474,618.78 $5,719,389.72 $1,249.779.06 $55,552.63 $7,024,721.40 Year to Date Month Inception Through Ended Inception Through 12/31/00 6/1/2002 06/30/2002 Through 06/30/2002 $ 5,719,389.71 $ 1,249,779.06 $ 55,552.63 $ 7,024,721.40 $ 28,596.95 _$ 6,248.91 277.76 $ 35,123.62 $ 5,747,986.66 $ 1,256,027.97_$ 55,830.39 $ 7,059,845.03 7/2/2002 01-02Sinterti Invoice Month Date Incurred Costs OH Total Dec-95 Jun-Oct 95 22,614.00 113.07 22,727.07 Jan-96 0.00 0.00 0.00 Feb-96 Nov-Dec 95 176,265.61 881.33 177,146.94 Mar-96 Jan-96 7,660.92 38.30 7,699.22 Apr-96 Feb-96 251,912.29 1,259.56 253,171.85 May-96 Mar-96 172,070.45 860.35 172,930.80 Jun-96 Apr-96 127,113.82 635.57 127,749.39 Jun-96 May-96 35,628.41 178.14 35,806.55 Aug-96 Jun-96 40,919.00 204.60 41,123.60 Sep-96 Jul-96 57,116.72 285.58 57,402.30 Oct-96 Aug-96 168,312.54 841.56 169,154.10 Oct-96 Sep-96 202,010.97 1,010.05 203,021.02 Dec-96 Oct-96 171,462.74 857.31 172,320.05 Life to Date 1,433,087.47 7,165.42 1,440,252.89 Jan-97 Nov-96 234,735.50 1,173.68 235,909.18 Feb-97 Dec-96 306,667.10 1,533.34 308,200.44 Mar-97 Jan-97 5,045.85 25.23 5,071.08 Apr-97 Feb-97 124,380.57 621.90 125,002.47 May-97 Mar-97 177,117.40 885.59 178,002.99 Jun-97 Apr-97 165,814.35 829.07 166,643.42 Jul-97 May-97 158,762.80 793.81 159,556.61 Aug-97 Jun-97 158,786.12 793.93 159,580.05 Aug-97 Jul-97 154,159.15 770.80 154,929.95 Sep-97 Aug-97 243,365.76 1,216.83 244,582.59 Oct-97 Sep-97 193,127.79 965.64 194,093.43 Nov-97 Oct-97 258,833.19 1,294.17 260,127.36 Dec-97 Nov-97 228,435.19 1,142.18 229,577.37, Year to Date 2,409,230.77 12,046.17 2,421,276.94 Life to Date 3,842,318.24 19,211.59 3,861,529.83 Jan-98 0.00 0.00 0.00 Feb-98 Dec-97 153,179.64 765.90 153,945.54 Mar-98 0.00 0.00 0.00 Apr-98 Jan-98 39,750.15 198.75 39,948.90 Apr-98 Feb-98 49,887.09 249.44 50,136.53 May-98 Mar-98 64,102.85 320.51 64,423.36 Jun-98 Apr-98 7,283.97 36.42 7,320.39 Jul-98 May-98 173,312.97 866.56 174,179.53 Aug-98 Jun-98 59,362.04 296.81 59,658.85 Sep-98 Jul-98 38,793.39 193.97 38,987.36 Oct-98 Aug-98 123,711.01 618.56 124,329.57 Nov-98 Sep-98 19,025.07 95.13 19,120.20 Dec-98 0.00 0.00 0.00 Year to Date 728,408.18 3,642.05 732,050.23 Life to Date 4,570,726.42 22,853.64 4,593,580.06 Jan-99 0.00 0.00 0.00 Feb-99 Oct-98 4,729.98 23.65 4,753.63 Nov-98 2,668.64 13.34 2,681.98 Dec-98 63,600.94 318.00 63,918.94 — USFS Refund (27,159.93) 0.00 (27,159.93) Mar-99 Jan-99 55,203.86 276.02 55,479.88 Apr-99 Feb & Mar 99 133,963.88 669.82 134,633.70 May-99 0.00 0.00 0.00 Jun-99 Apr & May 99 175,367.11 876.83 176,243.94 Jul-99 Jun-99 129,717.72 648.59 130,366.31 Aug-99 Jul-99 62,556.06 312.78 62,868.84 Sep-99 Aug-99 9,366.00 46.83 9,412.83 Oct-99 Sep-99 12,455.30 62.28 12,517.58 Nov-99 Oct-99 9,854.56 49.27 9,903.83 Dec-99 Nov-99 7,738.31 38.69 7,777.00 Year to Date 640,062.43 3,336.10 643,398.53 Life to Date 5,210,788.85 26,189.74 5,236,978.59 Inception-to-Date Charges 22,727.07 22,727.07 199,874.01 207,573.23 460,745.08 633,675.88 761,425.27 797,231.82 838,355.42 895,757.72 1,064,911.82 1,267,932.84 1,440,252.89 1,676,162.07 1,984,362.51 1,989,433.59 2,114,436.06 2,292,439.05 2,459,082.47 2,618,639.08 2,778,219.13 2,933,149.08 3,177,731.67 3,371,825.10 3,631,952.46 3,861,529.83 3,861,529.83 4,015,475.37 4,015,475.37 4,055,424.27 4,105,560.80 4,169,984.16 4,177,304.55 4,351,484.08 4,411,142.93 4,450,130.29 4,574,459.86 4,593,580.06 4,593,580.06 4,593,580.06 4,598,333.69 4,601,015.67 4,664,934.61 4,637,774.68 4,693,254.56 4,827,888.26 4,827,888.26 5,004,132.20 5,134,498.51 5,197,367.35 5,206,780.18 5,219,297.76 5,229,201.59 5,236,978.59 01-02Sinterti Invoice Month Inception-to-Date Date Incurred Costs OH Total Charges Jan-00 Dec-99 13,496.23 67.48 13,563.71 5,250,542.30 Feb-00 Jan-00 3,892.65 19.46 3,912.11 5,254,454.41 Mar-00 Feb-00 9,362.97 46.81 9,409.78 5,263,864.19 Apr-00 Mar-00 41,813.83 209.07 42,022.90 5,305,887.09 May-00 Apr-00 20,419.98 102.10 20,522.08 5,326,409.17 Jun-00 May-00 58,113.81 290.57 58,404.38 5,384,813.55 Jul-00 Jun-00 22,827.27 114.14 22,941.41 5,407,754.96 Aug-00 Jul-00 147,084.41 735.42 147,819.83 5,555,574.79 Sep-00 Aug-00 114,403.32 572.02 114,975.34 5,670,550.13 Oct-00 Sep-00 17,513.29 87.57 17,600.86 5,688,150.99 Nov-00 Oct-00 7,908.09 39.54 7,947.63 5,696,098.62 Dec-00 Nov-00 3,705.76 18.53 3,724.29 5,699,822.91 ‘Year to Date 460,541.61 2,302.71 462,844.32 Life to Date 5,671,330.46 28,492.45 Invoice Month Inception-to-Date Date Incurred Costs OH Total Charges Jan-01 Dec-00 20,899.33 104.50 21,003.83 5,720,826.74 Feb-01 Jan-01 4,043.31 20.22 4,063.53 5,724,890.27 Mar-01 Feb-01 3,571.96 17.86 3,589.82 5,728,480.09 Apr-01 Mar-01 59,726.05 298.63 60,024.68 5,788,504.77 May-01 Apr-01 3,075.56 15.38 3,090.94 5,791,595.71 Jun-01 May-01 136,597.44 682.99 137,280.43 5,928,876.14 Jul-01 Jun-01 114,465.30 572.33 115,037.63 6,043,913.77 Aug-01 Jul-01 103,783.27 518.92 104,302.19 6,148,215.96 Sep-01 Aug-01 125,054.23 625.27 125,679.50 6,273,895.46 Oct-01 Sep-01 58,546.92 292.73 58,839.65 6,332,735.11 Nov-01 Oct-01 139,311.39 696.56 140,007.95 6,472,743.06 Dec-01 Nov-01 54,974.35 274.87 55,249.22 6,527,992.28 Year to Date 4,120.26 828,1 Life to Date 6,495,379.57 32,612.71 6,527,992.28 ee eS avn USFS Reimbursement is not included in total Grant Fund Expenditures portion of Transaction Spreadsheet. Invoice Month Inception-to-Date Date Incurred Costs OH Total Charges Jan-02 Dec-01 8,306.28 41.53 8,347.81 6,536,340.09 Feb-02 Jan-02 89,287.79 446.44 89,734.23 6,626,074.32 Mar-02 Feb-02 60,933.28 304.67 61,237.95 6,687,312.27 Apr-02 Mar-02 93,531.13 467.66 93,998.79 6,781,311.06 May-02 Apr-02 109,430.46 547.15 109,977.61 6,891,288.67 Jun-02 May-02 85,140.34 425.70 85,566.04 6,976,854.71 Jul-02 Jun-02 55,552.63 277.76 55,830.39 7,032,685.10 Aug-02 Jul-02 0.00 0.00 0.00 7,032,685.10 Sep-02 Aug-02 0.00 0.00 0.00 7,032,685.10 Oct-02 Sep-02 0.00 0.00 0.00 7,032,685.10 Nov-02 Oct-02 0.00 0.00 0.00 7,032,685.10 Dec-02 Nov-02 0.00 0.00 0.00 7,032,685.10 Year to Date 502,181.91 2,510.91 504,692.82 Life to Date 6,997,561.48 35,123.62 7,032,685.10 aes USFS Reimbursement is not included in total Grant Fund Expenditures portion of Transaction Spreadsheet. 01-02Sinterti May Ending Balance Forward Total Deposits Total Withdrawals Interest Earned Balance June 30, 2002 Southern Intertie Grant Fund Bank Account Activity Summary June 2002 Southern intertie bank activity $625,067.05 $0.00 ($64,174.53) $805.77 $561,698.29 7/1/2002 4 a) 000 01 0” | PAGE: | Z DATE: 06, 8/02 ACCOUNT First National Bank J ALASKA AN OS ae WbsbesTadecelaasssDPalseDDscosE/aldsabeseEbssllsotselal CHUGACH ELECTRIC ASSOC INC PO BOX 196300 ANCHORAGE AK 99519-6300 {AIN BRANCH TELEPHONE : 907-777-4362 10 BOX 100720 \NCHORAGE AK 99510-0720 LAST STATEMENT 05/31/02 20 CREDITS 1 DEBITS THIS STATEMENT 06/28/02 - - - - +--+ - - OTHER CREDITS - - ------ - JESCRIPTION DATE (NTEREST 06/03 (NTEREST 06/04 [NTEREST 06/05 [NTEREST 06/06 [NTEREST 06/07 [NTEREST 06/10 LNTEREST 06/11 [INTEREST 06/12 [INTEREST 06/13 INTEREST 06/14 LNTEREST 06/17 INTEREST 06/18 INTEREST 06/19 INTEREST 06/20 INTEREST ‘ 06/21 INTEREST 06/24 INTEREST 06/25 INTEREST 06/26 INTEREST 06/27 INTEREST 06/28 *** CONTINUED *** a 41100033 <T> 30 oo 625,067.05 805.77 64,174.53 561,698.29 AMOUNT 92.85 30.86 30.87 30.87 30.87 92.61 30.87 27.71 27.71 27.71 82.82 27.4] 27.41 27.41 27.4] 81.9% 27.1211 27.43 27.1) 27 oka former LENDER | 000 O1 , PAGE: z ‘ ar: 4 DATE: ©6.,28/02 ACCOUNT: 4110003: First National Bank ALASKA (MEMBER FDIC CHUGACH ELECTRIC ASSOC INC a 7 NON FEDERALLY INSURED REPURCHASE AGREEMENT ACCOUNT 41100033 - _-.-.+-+.+ +--+ OTHER DEBITS--------- ©. DESCRIPTION DATE AMOUNT TRANSFER TO BUSINESS ACCOUNT 1106061 06/12 64,174.5: ----------eiINTEREST---- - - - - - = AVERAGE LEDGER BALANCE: 586,492.20 INTEREST EARNED: 805.77 AVERAGE AVAILABLE BALANCE: 586,492.20 DAYS IN PERIOD: 28 INTEREST PAID THIS PERIOD: 805.77 ANNUAL PERCENTAGE YIELD EARNED: OS INTEREST PAID 2002: 5,473.87 - - ee - - DAILY BALANCE - -- - DATE aqerete otesono oro~ BALANCE DAM Biaicceceacs oieiierexee BALANCE DA LU Biicusns-5-ecececenenens BALANCE 06/03 625,159.90 06/12 561,260.03 06/21 561,507.92 06/04 625,190.76 06/13 561,287.74 06/24 561,589.85 06/05 625,221.63 06/14 561,315.45 06/25 561,616.96 06/06 625,252.50 06/17 561,398.28 06/26 561,644.07 06/07 625,283.37 06/18 561,425.69 06/27 56u 5674-16 06/10 625,375.98 06/19 561,453.10 06/28 561,698.29 06/11 625,406.85 06/20 561,480.51 - END OF STATEMENT - coum wousINC LENDER SECTION I-A SOUTHERN INTERTIE TRANSACTIONS ALLOCATIONS CHUGACH ELECTRIC ASSOCIATION, INC. Anchorage, Alaska 07/12/02 TO: Dora Gropp, Manager, Transmission & Special Projects FROM: Marina McCoy-Casey, Plant Accountant SUBJECT: Invoice for Your Review - Southern Intertie Attached is a draft invoice and and supporting documents for the billing of Anchorage Municipal Light and Power's supporting documents for share of allocated costs for the Southern Intertie, Work Order E9590081. Work Order: E9590081 Amount of Current Invoice: $3,648.40 For Time Period: 06/01/02 to 06/30/02 Please review the entire invoice package and indicate your concurrence below, that these charges are correct for this work order and ume period. If you want to delete or change the invoice in any manner, please provide appropriate documentation. Return the invoice package to me by : 07/19/02 Concur: — hai Aap F 7 pe Signature ¢ Dat Attachments Chugach Draft Invoice AML&P 0602 Dan Helmick Date 07/12/02 Anchorage Municipal Light & Power 1200 East First Avenue Invoice Draft Anchorage, Alaska 99501-1685 Acct. No. 14300 000 00 2101 Past Due: 11-Aug-02 Folio To invoice you for AML&P's share of allocated costs for the Southern Interne, Work Order E9590081, for the period June 1, 2002 to June 30, 2002. Direct Labor §71.92 Indirect Labor 297.80 Rural Utilities Services dated 6/18/02 825.92 Heller Ehrman Invoice #10219044 & 10215277 9,496.98 Power Engineers Invoice #94199 44,360.01 Sub-Total 55,552.63 General, Administrative & Construction Overhead (0.5%) $ 277.76 Total Charges $55,830.39 a AML&P's Share 6.5348 % Amount Due From AML&P $ 3,648.40 Attachments To ensure proper credit, please return a copy of this invoice with your payment. 18620 000 15 2101/ E9590081 (AML&P) maint&svc.xls CHUGACH ELECTRIC ASSOCIATION, INC. Anchorage, Alaska 07/12/02 TO: Dora Gropp, Manager, Transmission & Special Projects FROM: Marina McCoy-Casey, Plant Accountant SUBJECT: Invoice for Your Review - Southern Intertie Attached is a draft invoice and and supporting documents for the billing of Homer Electric's supporting documents for share of allocated costs for the Southern Intertie, Work Order E9590081. Work Order: E9590081 Amount of Current Invoice: $1,886.79 For Time Period: 06/01/02 to 06/30/02 Please review the entire invoice package and indicate your concurrence below, that these charges are correct for this work order and time period. If you want to delete or change the invoice in any manner, please provide appropriate documentation. Return the invoice package to me by: 07/19/02 Concur: bv Pad ‘ WACO? Signdture ’ Date © Attachments Chugach Draft Invoice HEA 0602 Don Stead Date 07/12/02 Homer Electric Association 3977 Lake Street Invoice Draft Homer, Alaska 99603 Acct. No. 14300 000 00 2101 Past Due: 11-Aug-02 Folio To invoice you for HEA's share of allocated costs for the Southem Intertie, Work Order E9590081, for the period June 1, 2002 to June 30, 2002. Direct Labor 571.92 Indirect Labor 297.80 Rural Utilities Services dated 6/18/02 825.92 Heller Ehrman Invoice #10219044 & 10215277 9,496.98 Power Engineers Invoice #94199 44,360.01 Sub-Total 55,552.63 General, Administrative & Construction Overhead (0.5%) $ 277.76 Total Charges $55,830.39 rs HEA's Share 3.3795 % Amount Due From HEA $ 1,886.79 Attachments To ensure proper credit, please retum a copy of this invoice with your payment. 18620 000 15 2101/ E9590081 (HEA) maint&svc.xls CHUGACH ELECTRIC ASSOCIATION, INC. Anchorage, Alaska 07/12/02 TO: Dora Gropp, Manager, Transmission & Special Projects FROM: Marina McCoy-Casey, Plant Accountant SUBJECT: Invoice for Your Review - Southern Intertie Attached is a draft invoice and and supporting documents for the billing of Golden Valley Electric Association's supporting documents for share of allocated costs for the Southern Intertie, Work Order E9590081. Work Order: £9590081 Amount of Current Invoice: $3,270.94 For Time Period: 06/01/02 to 06/30/02 Please review the entire invoice package and indicate your concurrence below, that these charges are correct for this work order and time period. If you want to delete or change the invoice in any manner, please provide appropriate documentation. Return the invoice package to me by: 07/19/02 Concur: bre va A> aD A 2K 72 Signature / Daté Attachments Chugach Draft Invoice GVEA 0602 Steve Haagenster Date 07/12/02 Golden Valley Electric Association P. O. Box 71249 Invoice Draft Fairbanks, Alaska 99707 Acct. No. 14300 000 00 2101 Past Due: 11-Aug-02 Folio To invoice you for GVEA's share of allocated costs for the Southern Intertie, Work Order E9590081, for the periodJune 1, 2002 to June 30, 2002. Direct Labor 571.92 Indirect Labor 297.80 Rural Utilities Services dated 6/18/02 825.92 Heller Ehrman Invoice #10219044 & 10215277 9,496.98 Power Engineers Invoice #94199 44,360.01 Sub-Total 55,552.63 General, Administrative & Construction Overhead (0.5%) $ 277.76 Total Charges $55,830.39 GVEA's Share 5.8587 % Amount Due From GVEA $ 3,270.94 Attachments To ensure proper credit, please retum a copy of this invoice with your payment. 18620 000 15 2101/ E9590081 (GVEA) maint&svc.xls CHUGACH ELECTRIC ASSOCIATION, INC. Anchorage, Alaska 07/12/02 TO: Dora Gropp, Manager, Transmission & Special Projects FROM: Marina McCoy-Casey, Plant Accountant SUBJECT: Invoice for Your Review - Southern Intertie Attached is a draft invoice and and supporting documents for the billing of City of Seward's supporting documents for share of allocated costs for the Southern Intertie, Work Order E9590081. Work Order: E9590081 Amount of Current Invoice: $234.21 For Time Period: 06/01/02 to 06/30/02 Please review the entire invoice package and indicate your concurrence below, that these charges are correct for this work order and time period. If you want to delete or change the invoice in any manner, please provide appropriate documentation. Return the invoice package to me by: 07/19/02 Concur: i a Wi 24 2. Signature Date Attachments Chugach Draft Invoice SEWARD 0602 Dave Calvert Date 07/12/02 City of Seward P. O. Box 167 Invoice Draft Seward, Alaska 99664 Acct. No. 14300 000 00 2101 Past Due: 11-Aug-02 Folio To invoice you for City of Seward's share of allocated costs for the Southem Intertie, Work Order E9590081, for the period June 1, 2002 to June 30, 2002. Direct Labor 571.92 Indirect Labor 297.80 Rural Utilities Services dated 6/18/02 825.92 Heller Ehrman Invoice #10219044 & 10215277 9,496.98 Power Engineers Invoice #94199 44,360.01 Sub-Total 55,552.63 General, Administrative & Construction Overhead (0.5%) $ 277.76 Total Charges $55,830.39 ——— City of Seward's Share 0.4195 % Amount Due From City of Seward $ 234.21 Attachments To ensure proper credit, please return a copy of this invoice with your payment. 18620 000 15 2101/ E9590081 (SWD) maint&svc.xls II. SCHEDULE 1. Project Schedule CHUGACH ELECTRIC ASSOCIATION ANCHORAGE - KENAI INTERTIE Thu 7/18/02 PHASE IC 1995 1996 1997 1998 1999 2000 2001 2002 2003 ID_| Task Name Q2 | Q3 | Q4 | Q1 | Q2 | Q3 | Q4 [QI | Q2 | Q3 | Q4 | Q1 | Q2 | Q3 | Q4 | Q1 | Q2 [ Q3 | Q4 | Q1 | Q2 | Q3 | Q4 | Q1 | Q2 | Q3 | Q4 | QI | Q2 | Q3 | Q4 | Q1 | Q2 | Q3 | 4] QI 1 | ENVIRONMENTAL & ENGINEERING 2 PROJECT MANAGEMENT 3 ROUTE SELECTION STUDIES 4 EVAL & PREL. ENGINEERING 5 EISPREPARATION —_—| 6 DEIS : 100% y ‘ mal 9/28 7 ~ FRNOTICE 100% 10/5 8 | COMMENT PERIOD ~ | 400% 10/5 fia 12/6 9 | PUBLIC HEARING, WASHIN( 100% 10/30 | 10/30 | 10 PUBLIC HEARING, ANCHOR} 100% 14113 I i 1" PUBLIC HEARING, KENAI "100% 14114 -4414 12] FEIS 100% 13 ~ REVIEWPERIODFEIS | 0% 44 |AGENCIES 93% 15 USFWS 25% 11: Se a ESET IE EEE ASTM RP AEN P| ET CAE RNG AP SOD 1118 16 RUS ebm 2) SR: a AOE TT TD TE AE SL 1118 7 USFS 7 100% 18| COE | 88% 19 ROD - 0% Task Summary a led Up Progress A Split q.. vevaaa Project: ANCHORAGE - KENA! INTEF Date: Thu 7/18/02 Progress Rolled Up Task Extemal Tasks Rolled Up Split Milestone r Rolled Up Milestone <> Project Summary @QEEREEEEEEE PH_IC Page 1 ITI. ITEMS FOR APPROVAL None. IV. ITEMS FOR DISCUSSION None. V. ITEMS FOR INFORMATION 1. POWER Engineers’ Monthly Report dated July 18, 2002 2. Contract #10629 Amendment #1 of July 8, 2002 with Power Engineers a, DOMES WE July 18, 2002 Ms. Dora Gropp Chugach Electric Association 5601 Minnesota Drive, Building A Anchorage, AK 99518 Subject: POWER Project #120376-13 EIS & Preliminary Engineering Chugach Contract No. 10629, Monthly Status Report No. 6 For Period ending July 13, 2002 Dear Dora: This report summarizes the Task 13 activities completed during the reporting period. Reporting Period Overview: Project coordination activities included progress reporting and telephone conferences. Finalized responses to comments and prepared FEIS for printing. Finalized mitigation plan and prepared for printing. Reviewed draft FEIS with RUS in Phoenix on June 4, 2002. Revised sections as needed, based on RUS review and edits. Prepared document for printing. Coordinated with print shop for document preparation. Printed 200 hard copies and CDs of FEIS. Prepared legal notices and newspaper advertisements. Submitted notices to papers for printing on July 11 and 12. Prepared mailing list for distribution of documents. Distributed FEIS to mailing list on July 1 through 3. Began tracking documents through U.S. Postal Service for delivery verification. Work Planned for Next Reporting Period: Continue tracking documents for delivery verification. Coordinate with RUS, as needed. Compile comments from RUS. FRECEIVER) JUL i 8 2002 TRANSMISSION & HLY 23.399 SPECIAL PROJECT POWER Engineers, Incorporated 3940 Glenbrook Dr. * P.O. Box 1066 Phone (208) 788-3456 Hailev. Idaho 83333 Fax (208) 788-2082 Chugach Electric Association July 18, 2002 Page 2 Current Schedule (RUS Schedule Rev. 14): Finish Date e Distribute FEIS for public review July 1 e EPA and RUS publish Federal Register notice July 12 e FEIS waiting/review period ends August 12 e Compile comments from RUS and distribute to team August 16 e Complete and review FEIS comment responses October 4 e RUS and USFWS prepare RODs and USACE prepares November 1 ; final Section 404(b) (1) Evaluation e RUS publishes Federal Register Notice of ROD November 8 Availability Budget: Task 13 Budget $486,580 Task 13 Billed Through Previous Invoice $348,848 Task 13 Billed This Invoice $ 72,287 Task 13 Billed Subtotal to Date $421,135 Task 13 Remaining Project Budget $ 65,445 Total Budget $5,648,258 Total Billed Through Previous Invoice $5,418,343 Total Billed This Invoice $72,287 Total Remaining Project Budget $ 157,628 The above cost summary includes charges for EPG through July 6, 2002 and PEI through July 13, 2002. Attached is a budget and percent complete spreadsheet for Task 13. Dora, should you have any questions about this report or any of the backup, please do not hesitate to contact Mike Walbert or me. Sincerely, POWER E eers, Inc. Randy Pollock, P.E. Project Manager RP/mw Enclosures cc: Mike Walbert (POWER HLY) Dusty Liman (POWER HLY) RM/REF 120376-13-55-00-01 HLY 23-399 SOUTHERN INTERTIE PROJECT — 120376 Task 13 PROJECT FINANCIAL SUMMARY — JULY, 2002 INVOICE Tasks 1-10 Total Expended Through Current Invoice Base Not to Exceed | $3,043,423 N/A N/A $3,043,423 Budget CWG Contract $103,046 N/A N/A $103,046 Amendment No. 4 DFI Contract $45,000 N/A N/A $45,000 Amendment No. 5 DFI Contract $11,400 N/A N/A $11,400 Amendment No. 6 DFI Contract $3,502 N/A N/A | $3,502 Amendment No. 7 DFI Contract $89,487 N/A N/A $89,487 Amendment No. 8 Task 5&6 N/A N/A $0 Reallocation * Contract Amendment | $31,926 | N/A N/A $31,926 No. 9 Contract Amendment | $118,193 N/A N/A $118,193 No. 11 Contract 820, $465,215 N/A N/A $465,215 Amendment No. 1 Contract 820 $389,547 N/A N/A $389,547 Amendment No. 2 Contract No. 7614 $731,264 | WA N/A $731,264 Contract No. 7614 $129,673 | NA $129,673 Amendment No. 1 Contract No. 10629 N/A $486,580 | $486,580 Total Not to $4,300,741 | $731,264 | $129,673 | $486,580 | $5,648,258 Exceed Budget Actual Budget $4,249,250 | $715,413 | $104,832 | $348,848 | $5,418,343 Expended Through Previous Invoice Current Invoice $0* $72,287 | $72,287 Amount Actual Budget $4,249,250 | $715,413 | $104,832 | $421,135 | $5,490,630 Remaining Budget HLY 23-399 $51,491 $15,851 $24,841 $65,445 Task 5 budget amount reflects the addition of Contract No. 820, Amendment No. | funds. Task 10 budget amount reflects the addition of Contract No. 820, Amendment No. 2 funds. Task 11 budget amount reflects the addition of Contract No. 7614 funds. Task 12 budget amount reflects the addition of Contract No. 7614, Amendment No. | funds Task 13 budget amount reflects the addition of Contract 10629 funds. $157,628 7/17/2002 SOUTHERN INTERTIE PROJECT THROUGH PERIOD ENDING: Page 1 of 3 PROJECT SUMMARY REPORT Oria02 1ST QUARTER 2002 2ND QUARTER 2002 38RD QUARTER 2002 TASK MONTH JAN FEB MAR APR MAY JUN JUL AUG SEP 13-0 |PM & Monthly Reporting | | | Actual % Work Completed | 0%| 1%| 12%] 20%! += 50%! += 65%] ~— 80% ; Planned % Complete $ (to date) 0%, 1%, 12%| ——-28%| 45% 61%] 77%) 98%, 100% Actual % Expended $ (to date) 0%| 1%| 12% 19% 28% 37% 51% | Planned $(thisperiod) = | = $0} $100, $1,550 | $2,200 $2,200 | $2,200 | $2,200 $2,200, $910 Actual $ Expended (this period) a $0 $100 | $1,550 $948 $1,145 $1,272 |__ $1,840 | [ _ Planned $(todate) $0| $100] $1,650] $3,850/ $6,050| $8,250] $10,450 | $12,650| $13,560 Actual $ Expended (to date) $0 $100 | $1,650| $2,598) $3,743 | $5,015 | $6,855. | ____ Contract No. 10629 | $13,560 | $13,560 | $13,560 | $13,560 | $13,560 | $13,560 | $13,560 | $13,560) $13,560 | Actual Remaining Task Budget $13,560 | $13,460 | $11,910 | $10,962 $8,545 | 13-1 |Develop Comment Responses | | | Actual % Work Completed 0%! 20%! = 46% 80% 95%, = 99%, = 99%, | Planned % Complete $(todate) | = 0% 20% 46%) 85%! ___ 90% 95%) 00% | 100%} 100% Actual % Expended $ (to date) 0% 20% | 46% 78% 92% 93% 93% | __ Planned $(this period) | —«$0.|_ $39,748 | $51,566 | $77,500 | $9,000 $10,000] $10,210] $0 $0 Actual $ Expended (this period) $0 | $39,748 | $51,566 | $63,059 | $27,606 $2,072 $0 | Planned$(todate) | ~— $0 | $39,748) $91,314 |$168,814 | $177,814 | $187,814 |$198,024 |$198,024 | $198,024 Actual $ Expended (to date) $0 | $39,748 | $91,314 |$154,373 | $181,979 | $184,051 |$184,051 | Contract No. 10629 $198,024 | $198,024 | $198,024 | $198,024 | $198,024 | $198,024 |$198,024 $198,024 | $198,024 Actual Remaining Task Budget $198,024 | $158,276 |$106,710 | $43,651 | $16,045 $13,973 | $13,973 | January 2002, Contract No. 10629 HLY 23-399a 7/17/2002 SOUTHERN INTERTIE PROJECT THROUGH PERIOD ENDING: Page 2 of 3 PROJECT SUMMARY REPORT 07-13-02 1ST QUARTER 2002 2ND QUARTER 2002 3RD QUARTER 2002 TASK! MONTH| JAN FEB MAR APR MAY JUN JUL AUG SEP 13-2 |Mitigation Plan | 1 13-3 Actual % Work Completed | 0% 11% 27% 75%| —- -85%| = 99%} = 99% a Planned % Complete $ (to date) | 7 0% 11%| 27% 75%| = 85% 95% 100% 100%, ==: 100% Actual % Expended $ (to date) 0% 11% 27% 74% 86% 95% 95% __ Planned $ (this period) =| $0) $8,507 | $12,149 | $37,500 | $8,000 $7,500 | $3,949 __ $0 | $0 Actual $ Expended (this period) _ $0 | $8,507 | $12,149 | $36,818 | $9,478 | $6,960 $0 : _| Planned $ (to date) $0 | $8,507 | $20,656 | $58,156 | $66,156 | $73,656 | $77,605 $77,605 | $77,605 Actual $ Expended (to date) $0 $8,507 | $20,656 | $57,474 | $66,952 | $73,912 | $73,912 Contract No. 10629 $77,605 | $77,605 | $77,605 | $77,605 | $77,605 | $77,605 | $77,605 | $77,605 | $77,605 Actual Remaining Task Budget_| $77,605 | $69,098 $56,949 | $20,131 | $10,653 $3,693 | $3,693 [ Actual Remaining Task Budget Draft FEIS Documents | | Actual % Work Completed 0% 2%| 38% __ Th%| —— 60% 96% 99%) | a Planned % Complete $ (to date) _ 0%) 2%) 8%] — BS — 50%) —— 80%] ~——:« 100% 100% | 100% Actual % Expended §$ (to date) 0% 2% 3% 7% 54% 90% 94% | Planned $ (this period) | = $0__—- $1,572 | __ $1,090 | _ $5,000 | $40,000 | $29,000 | $18,673 | $0 | $0_ Actual $ Expended (this period) _| $0 | $1,572 $1,090 $4,222 | $44,929 | $34,056 $3,751 | Planned $ (to date) _ $0 | $1,572 | $2,662 $7,662 | $47,662 | $76,662 | $95,335 | $95,335 $95,335 Actual $ Expended (to date) $0 $1,572 | $2,662 $6,884 | $51,813 | $85,869 | $89,620 | Contract No. 10629 _ $95, 335 | $95,335, L $95,335 | $95,335 | $95,335 | $95,335 | $95,335 | $95,335 | $95,335 | January 2002, Contract No. 10629 $95,335 | $93,763 HLY 23-399a $43,522 | $9,466 $5,715 7/17/2002 SOUTHERN INTERTIE PROJECT THROUGH PERIOD ENDING: | Actual Remaining Task Budget _|$102,056 | $102,056 | $102,056 [$102,056 | $102,056 | $102,056 | $35,360 Page 3 of 3 PROJECT SUMMARY REPORT orice 1ST QUARTER 2002 2ND QUARTER 2002 38RD QUARTER 2002 TASK! MONTH] JAN FEB MAR APR MAY JUN JUL AUG SEP 13-4 |Complete & Print FEIS | | “Actual % Work Completed | 0%! = 0%, 0% | 0% | 0% i O%| 5%] | a Planned % Complete $ (to date) | ___0% 0% 0%! 0% 0% 0%| 75%) 90% 100% Actual % Expended § (to date) 0% 0% 0% 0% 0% 0% 65% Planned $ (this period) $0! ~— $0 $0 | $o| ~—- $0 $0 | $76,500 | $15,500 $10,056 Actual $ Expended (this period) _ $0 $0 | $0 $0 $0 | $0 | $66,696 | ___ Planned $ (to date) — $0) $0 | $0 $0; ~—- $0} __ $0] $76,500 | $92,000 | _ $102,056 | Actual $ Expended (to date) _ $0 $0 | $0 $0 $0 $0 | $66,696 | | Contract No. 10629 $102,056 | $102,056 | $102,056 | $102,056 | $102,056 | $102,056 |$102,056 | $102,056 [ $102,056 | TASK 13 TOTAL Actual % Work Completed _ 0%| 10% 24%| «45% ~—65%|~—75%| ~~ 2%|—Cds _Planned % Complete $ (to date) | _ 0%) 10%, 24%) 49%) 1%, 71%] ~—— 9% 98%} 100% Actual % Expended $ (to date) 0%| 10% 24% 45% 63% 72% 87% | Planned $ (this period) _ $0 | $49,927 | $66,355 |$122,200 | $59,200 | $48,700 |$111,532 | $17, 700 | $10,966 | _ Actual $ Expended (this period) _ _ $0 | $49,927 | $66,355 |$105,047 | $83,158 | $44,360 | $72,287 fo Planned $(todate) «| ~—=— $0.|_ $49,927 | $116,282 | $238,482 | $297,682 | $346,382 |$457,914 $475,614 | $486,580. Actual $ Expended (to date) $0 | $49,927 | $116,282 | $221,329 | $304,487 | $348,847 |$421,134 | Contract No. 10629 $486,580 | $486,580 | $486,580 |$486,580 | $486,580 | $486,580 |$486,580 $486,580 | $486,580 | Actual Remaining Task Budget | $486,580 | $436,653 | $370,298 | $265,251 | $182,093 |$137,733 | $65,446 | Notes: January 2002, Contract No. 10629 HLY 23-399a #) INVOICE GG 3940 Glenbrook Drive 2h P.O. Box 1066 “6 ; EF | Hailey, Idaho 83333 NGINEERS (208) 788-3456 JOB: 120376-13 SOUTHERN INTERTIE FEIS INVOICE NUMBER: 94898 CONTRACT#: 7614 P.0.#: INVOICE DATE : 17-jul-2002 BILL THROUGH DATE : 13-jul-2002 PAGE NUMBER: 1 CHUGACH ELECTRIC ASSOCIATION 5601 MINNESOTA DR. PO BOX 196300 ANCHORAGE. AK 99519-6300 ATTN:MS. DORA GROPP PROFESSIONAL SERVICES Hours Rate Amount Clark, Kandace T 2.00 53.00 106.00 Kaufman, Laurie 5.00 65.00 325.00 Lowe. Shanyn 1.00 53.00 53.00 Pollock. Randy 5.00 148.00 740.00 Walbert. Michael E 5.00 117.00 585.00 TOTAL LABOR 18.00 1809.00 1809.00 REIMBURSABLE EXPENSES Amount VEHICLE 144.18 MEALS 221.49 LODGING & RENTS 190.52 PHONE & FAX 15.67 POSTAGE & SHIPPING 15.83 SUBCONTRACTOR LABOR 61345.58 SUBCONTRACTOR EXPENSE 8544.65 TOTAL EXPENSES 70477.92 70477.92 CURRENT CHARGES 72286.92 RECEIVETY JUL 1 8 2002 TRANSMISSION & SPECIAL PROJECT For any accounting questions please contact Kandace T Clark at (208) 788-0657. For any other questions please contact Randy Pollock. TERMS: NET 30 DAYS FROM RECEIPT OF INVOICE. PAST DUE AMOUNT SUBJECT TO FINANCE CHARGE OF 12% PER MONTH. ’ CHUGACH ELECTRIC ASSOCIATION, INC. Cl O10. CRSS0OSY CHUGAGHT CONTRACT NOTICE) ascsece fecs Gc 4 ZY 7/16/02 18620000027690/E9590081 10629 Contract Description: . Route Selection Services — Anchorage to Kenai Transmission Facilities Contractor Name and Mailing Address: Power Engineers P.O. Box 1066 Hailey, Idaho 83333 Contract Terms: AMENDMENT NO. 1 Performance Period: 1/1/02 — 12/31/02 Payment Terms: Balance from 7614 transferred to 10629$ 98,616.28 Additional Services 486,580.00 — see amendment dated 1/17/02 Amendment No. 1 153,509.00 — see attached Total $ 738,705.28 Chugach shall pay within 45 days of invoice receipt. Any undisputed amounts not paid by Chugach within 45 days of invoice receipt shall accrue late charges of 1% per month. Consultant shall invoice expenses at cost except for subcontractor expenses, which Consultant will invoice at cost plus a 2% markup. Amendment to 7614. (N10629) Contract Administrator: /] Date: Lf fd LE fy cE Distribution: Issuing Division Contract Administration Information Accounting and Finance Contract File CF-O22 3-22-94 Contract No. 10629 Amendment No. 1 Phase IC “EIS Support” CONTRACT AMENDMENT Purpose: To amend that certain Contract No. 10629 between The Intertie Participants Group (IPG), Chugach Electric Association, Inc. (Chugach), and Power Engineers, Inc. (Consultant) to modify the services and funding under the Route Selection Services - Anchorage to Kenai Transmission Facilities Contract. AMENDMENT In accordance with the provisions of SECTION 10, REVISIONS, of the subject Contract, both parties being in agreement, the Contract terms and conditions are modified as follows: SECTION 1. SCOPE OF SERVICES AND DELIVERABLES Add a sixteenth paragraph to this Section as follows: The Consultant shall provide further services as described in the Power Engineers letter dated 6/25/02 attached hereto. SECTION 2. COMPENSATION Add a sixteenth paragraph as follows: Costs for the Work described in the sixteenth paragraph above are not to exceed $153,509.00. All other terms and conditions of the basic Contract remain unchanged and in full force and effect. Dated this 8th _ day of_July , 2002. Cn ingers CU Phone *9097- Yoo — CGE C:106291.AMD x, Fax # 907 -Foa ae July 8, 2002 Jul-08-2002 05:26pm, — From-POWER ENGINEERS 2087880166 In101 r.yuaruus mur Contract No. 7614 Amendment No. | (Phase IC “RIS Support”) RY: J rae [isla gach Eleciric Association, Construction Manager, solely as agent for Alaska Electric Generation & Transmission Cooperative, Inc., the Municipality of Anchorage, d/b/a Municipal Light & Power, Chugach Electric Association, Inc., Gulden Valley Electric Association, Inc., the City of Seward, d/b/a Seward Electric System, the Homey Electric Association, Inc., and the Matanuska Lilectric Association, Inc., “Paniciputing Utilities” and represented by the Intertic Participants Group (IPG) FOR: POWER ENGINEERS, INC. C:76)4.AMD January 8, 2001 a ay ENGINEERS AJ Qa Uv June 25, 2002 mS . =m 22 €¢ 82 eee = ' . contract #_/0 BR Dora L. Gropp, P-E. 29 8s <€ Manager, Transmission-& Special Projects : On Som Chugach Electric Association, Inc. = 5601 Minnesota Drive, Bldg. A oO Anchorage, AK 99518 . BS ¥ 1 Pivi joe Subject: Southern Intertie Project - Chugach Contract #76t+ Power Project 120376-14: Work Scope and Budget Dear Ms. Gropp: As discussed via teleconference on June 5, this: letter includes our proposed work plan task descriptions and budget for Power Engineers and EPG to prepare responses to FEIS comments, assist the RUS in preparing their Record of Decision (ROD), and publish and distribute a composite ROD document that contains the RODs from all three agencies. The following tasks are included as part of the proposed scope of work: e Task 0 — Project Management e Task 1 — Develop and Format Responses to FEIS Comments e Task 2 — Assist in the Development of the RUS Record of Decision ~ e Task 3 — Prepare and Distribute the Record of Decision document’ Attached are the following: a) Scope of Work Task Descriptions for Completion of the scope of work — This attachment includes a specific description of the Tasks required to complete the work. Both PEI and EPG work scopes are addressed in this attachment. Also attached is EPG’s letter proposal to PEI describing the tasks to be completed and summarizing the assumptions used for preparing their budget. b) Budget Summary Table - A table summarizing the proposed budget for PEI and EPG to complete the required tasks. HLY 55-213 (06/25/02) POWER Engineers, Incorporated ne A ER a TR NC TT RN SE AAEM 3940 Glenbrook Dr. * P.O. Box.1066 Phone (208) 788-3456 WEaSiee: HAE 888A Fay (708) 7RR-70R7 Chugach Electric Association, Inc. June 25, 2002 Page 2 The cost of the scope of work to complete the ROD process is difficult to estimate at this time. Until comments on the FEIS have been received, we will not know the number or complexity of the responses that will be required. Based on experience with other projects, we have estimated our level-of effort at about half of that required for the FEIS. We received 102 comments on the DEIS (considering generic email responses as one comment). For the FEIS we. have estimated that 50 comments will require some sort of response to be prepared and the results-incorporated into the ROD. Once the comments on the FEIS have been received we would be better able to assess the level of effort that will actually be required and we would be happy to revisit the proposed budget at that time. . Schedule - Completion of the work is planned by November 2002, consistent with the Revision 14 schedule prepared by Larry Wolfe of RUS, received by PEI on June-10, 2002 via email. This schedule plans notification of the availability of the ROD to be published i in the Federal Register by November 8,2002. Please let me know if additional information or clarification of any item is needed. Sincerely, POWER Engineers, Inc. Me Hs Randy Pollock, P.E. Sr. Project Manager RP/Ik Enclosures Sent Via: Fed-Ex cc: Mike Walbert (PED File: 120376-14 contract# (262-4! Aeariae cee PL DA Z BY HLY 55-213 (06/25/02) 4 OUR Southern Intertie Project Power Engineers, Inc. and EPG, Inc. Scope of Work - Task Descriptions for Completion of the ROD Process Task 0 — Project Management Power Engineers PEI will provide overall project management and coordination for the project. The work will be managed to be consistent with this scope of work, the project schedule, and budget requirements through completion of the ROD documentation. Monthly progress reports will be produced and submitted to Chugach each month. Task 1 — Develop and Format Responses to FEIS Comments Environmental Planning Group EPG will compile comments received from RUS, and distribute comments to the project team for preparation of responses. EPG will collect, organize, and coordinate the response to comments according to agency direction. RUS, USFWS, and USACE will provide input, review and approve the comment responses by October 4, 2002. Power Engineers PEI will coordinate with EPG to provide engineering support and written responses to appropriately respond to FEIS comments. Task 2 — Assist in the Development of the RUS Record of Decision Environmental Planning Group EPG will assist and coordinate with the RUS, in the preparation of the their ROD. At this time we have assumed that USFWS and USACE will not require assistance with the development of their individual RODs and the Final Section 404 (b)(1) Evaluation (USACE). This task is scheduled for completion by November 1, 2002. Power Engineers As appropriate, PEI will coordinate with EPG to provide review and engineering support for the ROD. contract# (2024 __ HLY 55-213a (6/25/02) ~“— Page I of 2 Southern Intertie Project Power Engineers, Inc. and EPG, Inc. Scope of Work - Task Descriptions for Completion of the ROD Process Task 3 — Prepare & Distribute Composite ROD Document Environmental Planning Group EPG will prepare, print, and distribute a bound document that contains all three agencies RODs. This document is estimated to be no more than 30 pages, with one supporting map graphic. Power Engineers PEI will provide review, engineering support, and written text for the document as appropriate. One trip for Randy Pollock to Phoenix to interface with EPG for completion of the ROD process is budgeted. List of Assumptions e USFWS and USACE will require no assistance with their RODs and Final Section 404 (b)(1) Evaluation (USACE) e Scope of work does not include a trip to Anchorage, Alaska for document review or team meetings. e Assumes no more than 50 comment letters in preparation of responses. ¢ Comment responses and ROD documents do not require addenda or supplemental information. e Assumes printing and distribution of 200 copies for ROD document (per Chugach Electric Association’s request). contract #_/OG297 __ AMD.# a HLY 55-213a (6/25/02) Page 2 of 2 Southern Intertie Project Power Engineers, Inc. and EPG, Inc. Proposed Budget for Completion of the ROD Process Task Description Power Engineers Environmental Planning == Totals |_Labor |Expenses| L&E | 2% | Subtotal init Ma it ie ALI nee itt | 8174 Develop and Format Responses to FEIS $12,720) $12,970} $57,348 $2,585) $59,933 $1,199] $61,132) $74,102 Comments Prepare and Distribute Composite ROD Document $6,688 $1,825 $8,514 $23,614) $10,440) apa nal ae $34,73: $43,248 ie reeter eae | s1o1.sie]_$16,oss]_$117.571] _$2,981]_$119,022] ($153,509) |) Notes: 1. This budget is for the tasks required for PEI and EPG to complete the scope of work through printing and distribution of the ROD Document. 200 copies of the ROD Document will be produced. 2. Task Descriptions corresponding to this proposed budget are as included with this letter. 3. Task 0 - Project Management, is based on a project duration of 4 months from August 2002 through November 2002. 4. Schedule for Completion based on RUS Schedule Revision 14, received June 10, 2002. 5. Review of the comment responses and ROD related documents would be made via team meeting teleconferences. A trip to Anchorage for review of the ROD or ROD documentation is not included. 6. Task 3 includes one trip for Randy Pollock to travel to EPG in Phoenix to coordinate completion of the ROD process. 7. Budget is based on an estimated 50 comment letters (about half as many as the DEIS comments, considering the generic email responses as one response). 8. The budget assumes that USFWS and USACE will require no assistance with their RODs and Final Section 404 (b)(1) Evaluation (USACE). HLY 55-213b (06/25/02) 120376-141k JUN-25-02: TUE 10:05 AM FAX: PAGE 2 CONTRACT # June 25, 2002 environmental planning group DATE. ah Randy Pollock Power Engineers, Inc. 3490 Glenbrook Drive P.O. Box 1066 Hailey, Idaho 83333 Southern Intertie Project EIS Dear Randy: Included in this document is the scope of work and cost estimate as requested at the Draft FEIS review meeting in Phoenix on June 4-5, 2002. This cost estimate is for efforts to assist the lead agency (RUS) in preparing responses to FEIS comments, preparing the Record of Decision (RUS), and compiling, printing, and distributing decisions for the RUS, USFWS, and USACE. The task breakdown and cost assumptions were based on the RUS milestone schedule -Version 14. Task 1 — Develop and Format Response to FEIS Comments— EPG will compile comments received from RUS, and distribute comments to the project team for preparation of responses. EPG will collect, organize, and coordinate the response to comments according to agency direction. RUS, USFWS, and USACE will provide input, review and approve the comment responses by October 4, 2002. Task 2 - Assist in the Development of the Record of Decision— EPG will assist and coordinate with the RUS, in the preparation of the their ROD. At this ime we have assumed that USFWS and USACE will not require assistance with the devclopment of their individual RODs and the Final Section 404 (b)(J) Evaluation (USACE). This task is scheduled for completion by November 1, 2002. Task 3 - Prepare Record of Decision Document — EPG will prepare, print, and distribute a bound document that contains all three agencies RODs. This document is estimated to be no more than 30 pages, with one supporting map graphic. List of Assumptions e USFWS and USACE will require no assistance with their RODs and Final Section 404 (b)(1) Evaluation (USACE) * Scope of work docs not include a trip to Anchorage, Alaska for document review or team meetings. » Assumes no more than 50 comment letters in preparation of responses. 4350 E. Camelback Rd, * Suite G-200 » Phoenix, Arizona 85018 602-956-4370 + 602-956-4374 fax » www.epgaz.corn JUN-25*02 TUE 16:05 AM PAGE 3 Mr. Randy Pollock June 25, 2002 Page. 2 © Comment responses and ROD documents do not require addenda or supplemental information. © Assumes printing and distribution of 200 copies for ROD document (per Chugach Electric Association’s request). We anticipate the tasks listed above to be completed according to the RUS milestone schedule. The cost estimate provided below supports the above tasks. If you have any questions, please fee) free to call me. Sincerely, Principal Enclosures: Cost Estimate a COST ESTIMATE ___ | Task ____|____ _ Labor ($) Expenses ($) __.Total ($) Task 1 EO i 2,585 59,933 Task 2 20,554 7 aos6 23,534 i) DORAN ST A ee Total ___| 101,516 16,055 rad RS ae mesmrecnenna CONTRACT # Lhe f CHUGACH ELECTRIC ASSOCIATION, INC. Anchorage, Alaska June 26, 2002 TO: Dan Knecht, Manager, Administrative Services / THROUGH: Joe Griffith, General Manag] Z; Lee Thibert, Executive Manager, T&Dletwork Services, Mike Massin, Director, Engineering Services Division mM FROM: Dora Groff, Manager Transmission & Special Projects SUBJECT: Southern Mntertie Project j0G24 Engineering and Environmental Services Contract # 10269 (original #95-208) with Power Engineers, Amendment for Additional Work Funding authorized for Power Engineers and their subcontractors will be exhausted after the Final Environmental Impact Statement (FEIS) has been published and distributed. The consultants’ services will be required to assist RUS and the owners in preparing responses to any comments received and preparing and 509) see the Record of Decision (ROD). Power Engineers estimates, that this effort will cost &153,509)(see attached letter of June 25, 2002). Authorization of this amendment by the IPG or AIDEA is not required, since the IPG has authorized additional work up to $1,600,000 in support of the EIS to be performed under subject contract at their June 20, 2000 meeting. Project funding in this amount has been secured from AIDEA and the IPG utilities through the December 21, 2000 agreement between AIDEA and the IPG. Prior commitments against the above amount consist of $1,347,517 for Power Engineers. The completion time for the contract remains at December 31, 2002. This amendment is part of Phase IC “EIS Support” of the project and should be effective no later than July 31, 2002. This brings the total contract to an amount not to exceed $6,616,761. Please prepare the amendment accordingly. DLG/omw peia12.doc enc cc: W.O. E9590081, Sec. 7