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HomeMy WebLinkAboutVillage Annual Meeting Resolutions 1997-1998VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: ALAKANUK Date of Meeting: February 14, 1998 Chairman: Patrick Phillip Delegate: Denis Sheldon Delegate: John A. Hanson RESOLUTIONS Resolution A Resolved New Generator The following resolution was sent in by the City Council. RESOLUTION 98-1 A RESOLUTION BY THE ALAKANUK CITY COUNCIL TO URGE AVEC BOARD TO SUPPORT THE CITY OF ALAKANUK FOR A NEW AND BIGGER POWER GENERATOR. Whereas, the Alakanuk City Council, hereinafter called the Council, is the governing body of Alakanuk, Alaska; and Whereas, the Council has an obligation for protection and well-being of its citizens; and Whereas, the City of Alakanuk is a member village of the AVEC Cooperative throughout its history; and Whereas, the City of Alakanuk has added 21 new AVCP housing within the last couple of years; and Whereas, the Council has provided adequate sanitation facilities to 50+ homes for the residents of Alakanuk, Alaska; and Whereas, the Council will provide 50 to 60 more homes to water and sewer during the summer of 1998 project; and Whereas, the power generator has been experiencing power outage due to overload, recently. NOW THEREFORE BE IT RESOLVED: That the City Council hereby requests the AVEC Board to take action now for a new and bigger power plant generator to meet the needs of our growing community. I, the undersigned, hereby certify that the Council is composed of 7 members, of whom 4 constituting a quorum were present and that the foregoing resolution was PASSED AND APPROVED by the Council of Alakanuk, Alaska, this 13th day of January, 1998. The following resolution was sent with the Alakanuk Village Annual Meeting Minutes AVEC Member Resolution No. 98-01 Whereas, the community of Alakanuk is a member village of AVEC; and Whereas, the present population of Alakanuk has been steadily rising during the last 20 to 30 years and is now an estimated 801 according to the city health officials; and Whereas, our present community profile consists of the following: Individual Homes 150+ City Sauna 001 Churches 002 City Water and Sewer Plants 002 Stores/Warehouses 004 City Offices/Comm. Hall 001 High School 001 Police Building 001 Elementary School 001 Maintenance Shops 007 Headstart School 001 State Airport Maint Bldg 001 National Guard Armory 001 Lighted Airport 001 City Laundromat 001 Whereas, our present AVEC plant generators consist of the following: (1) 280 KW generator (2) 150 KW generator (3) 350 KW generator Our largest generator is sufficient to maintain our community at its present size throughout the year when no problems arise. The No. 1 generator is only sporadically inadequate and has frequent outages and over-loads while the No. 2 generator is only good for dire emergencies with very light loads; and Whereas, the present generators are no longer sufficient to accommodate our community electrical needs and certainly not with the future expansions and now have frequent scheduled and unscheduled power outages due often to maintenance needs and over-loads; and Whereas, the City Council and administration are planning for community expansion by planning for additional estimated 160 townsite lots; and Whereas, the City is-presently in the process of installing water and sewer system in the village with two phases of seven phase plan completed and has a project (Resolution stops at this point) Response Alaska Village Electric Cooperative, Inc. is complying with your request by adding a project to the 1999 work plan to mstall a 388 KW engine in Alakanuk. Also included is a 1999 project to convert the generation voltage at the power plant to 480 volts which should reduce fuse blowing problems at the plant. Please remember, not all generators in the system need to be able to carry the entire peak load. To increase efficiency and reduce power cost AVEC has been paralleling engines for the maximum productivity of the generators. The O&M department is working with the Alakanuk power plant operator on paralleling techniques and extra training. AVEC will continue to monitor the power situation in Alakanuk. Resolution B Resolved: PCE Response It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it is to them. The Address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 Concerns 1) People of the village should be notified about upcoming power outages. People with monitor heaters are in danger of carbon monoxide poisoning as a result of power being turned off without prior notices. It is AVEC’s policy that consumers should be notified of power outages whenever possible. 2) At times, our AVEC operators go away or just go out hunting. We are requesting for one more additional alternate. AVEC has an operating agreement with the City government in each location served by AVEC for the City to provide the daily operations and maintenance of the power plant. The City hires and supervises a part time operator or operators. The City is paid an amount that is dependent on the size of the generators and the number of members in the village. The City would need to decide if they can budget for another alternate operator. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: AMBLER Date of Meeting: February 3, 1998 Chairman: Barbara MacManus Delegate: Karen Douglas Alternate Delegate: Ada R. Cleveland RESOLUTIONS Resolution A Resolved for the safety of vehicle operators, reflective materials should be placed on poles along the road way. Resolution B Resolved that pedestal warning flags be placed on pedestals in the open places, to warn the snow machine operators. Response for A & B Support orders # 60M00714 and 60M00569 have been opened to install reflective tape on all padmount equipment and warning flags on all transformers and pedestals. Resolution C Resolved that as the wires be moved from utilidors to overhead on poles that street lights be added, specifically to south end of old airport. Resolution D Resolved there are dark places around our town and the city needs to work with AVEC to review the lighting needs. Response for C & D Three work orders on the 1999 work plan have been opened to convert the remaining underground distribution system to overhead. The City of Ambler has recently been sent a street light packet per their request. They are working with AVEC conceming the installation of new lights. Resolution E Resolved that PCE task force have representation which includes members from rural regions. Response I have enclosed a member listing for the Power Cost Equalization Blue Ribbon Task Force that we received from DCRA. There is quite a bit of direct representation for rural Alaska. Resolution F Resolved that the oil spill by and under the clinic is still causing problems from the smell, it needs to be cleaned up and the clinic moved. Response This resolution should be directed towards the Northwest Arctic School District. There was a fuel spill on school property in 1993 for which they were responsible. The only other fuel spill that AVEC is aware of is a 1986 fuel spill. This was properly reported and cleaned up under the supervision of the ADEC. AVEC received a clean inspection of the spill site. Power Gos ualization Blue Ribbon Task Force Member Listing January 8, 1998 The Honorable Al Adams Alaska State Senator State Capitol Building, Room 417 Juneau, Alaska 99801-1182 The Honorable Drue Pearce Alaska State Senator State Capitol Building, Room 518 Juneau, Alaska 89801-1182 Mr. Randy Simmons Executive Director Alaska Industrial Development and Export Authority (AIDEA) 480 West Tudor Anchorage, Alaska 99503-6690 Mr. Sam Cotten, Commissioner Alaska Public Utilities Commission 1016 West Fourth Avenue, Suite 400 Anchorage, Alaska 99501 Mr. Eric Yould, Executive Director Alaska Rural Electric Cooperative, Inc. 703 West Tudor Road, Suite 200 Anchorage, Alaska 99503 Mr. Dewey Skan, Board President Rural Alaska Community Action Program, Inc. c/o Representative Albert Kookesh State Capitol, Room 114 Juneau, Alaska 99801-1182 Mr. Robert Beans, Chairman Alaska Village Electric Cooperative 4831 Eagle Street Anchorage, Alaska 98503 Ms. Nancy James P.O. Box 144 Ft. Yukon, Alaska 99740 Telephone: 465-3707 Fax: 465-4821 Telephone: 465-4993 Fax: 465-3872 Telephone: 269-3000 Fax: 289-3020 Telephone: 276-6222 Fax: 276-0160 Telephone: 561-6103 Fax: 561-5547 Telephone: 465-3473 (Session) Fax: 465-2827 Telephone: 591-2631 Fax: 591-2109 Telephone: 662-2440 Fax: 662-2515 (Schoo! District) Mee er oo Power Cost Mr. Joe Griffith Board Chairman Anchorage Chamber of Commerce P.O. Box 196300 Anchorage, Alaska 98519 Mr. Robert Martin, Jr. General Manager Tlingit and Haida Regionat Electrical Authority P.O. Box 210149 Auke Bay, Alaska 99821 wel lization B Ada Div ur ENERGY- Ribbon Task Force Member Listing Telephone: 762-4740 Fax: 762-4514 Telephone: 789-3196 Fax: 790-8517 cc: Pat Pourchot, Legislative Director, Office of the Governor Tim Towarak, Special Assistant, Office of the Govemor Mike irwin, Commissioner, Dept. of Community & Regional Affairs Lamar Cotten, Deputy Commissioner, Dept. of Community & Regional Affairs Percy Frisby, Director, Division of Energy Page 2 VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: ANVIK Date of Meeting: December 5, 1997 Chairman: Christine Elswick Delegate: Ronald D. Kruger, Sr. RESOLUTIONS Resolution A Resolved to improve maintenance on present street lights which aren’t in working order. Response Support order #51M438 to repair street lights in Anvik has been opened. According to the AVEC lineman in Anvik at the end of January, two lights needed repair. He was able to fix one light and needed to order a complete street light kit to replace the other light. This kit has been ordered and will be installed on his next scheduled visit. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: BREVIG MISSION Date of Meeting: November 28, 1997 Chairman: Gilbert Tocktoo Delegate: Elmer K. Seetot, Jr. RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: CHEVAK Date of Meeting: January 29, 1998 Chairman: David T. Ulroan Delegate: Patrick Tall Delegate: David T. Ulroan RESOLUTIONS Resolution A Request for Stronger Generators for the Village of Chevak Whereas: The City of Chevak is rapidly growing with added growth to be built in the summer of 1998--24 new units of housing, addition of the PHS water and sewage system project, and the possibility of a new larger school facility. Whereas: with the existing power generating system for the City of Chevak--it is expected to be at its designed limits or even exceed the maximum KW lmit during the summer and winter of the 1998- 99 season. Whereas: the existing power generating system is antiquated, has had numerous maintenance problems and consumes a lot of energy due to age of design. Whereas: the back-up power generating system is too limited and inefficient to handle all of Chevak power consumption needs. Now therefore be it Resolved that the City of Chevak be a recipient of a generating power system capable of meeting current and future needs. We must have upgrades now to the current operating system in order to handle current demands as well as the known planned additions to our community. Signed by: Ignatius Chayalkun, City Mayor, City of Chevak James Ayuluk, Chairman, Chevak Traditional Council David Ulroan, Chairman, Chevak Co. Corporation Ignatius Chayalkun, President, Kashunamiut School Board Response Increased capacity and major power plant renovations are being designed and are scheduled for construction this summer including the installation of a new 500 KW generator set. VLLLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: EEK Date of Meeting: December 13, 1997 Chairman: Sam W. Alexie Delegate: Walter P. Brown RESOLUTIONS Resolution A Resolved fuel line needs to be removed from Tom McIntyre, Sr.’s property. Response At this time, AVEC is in the process of drawing up right-of-way agreements for the City, Tribal Council and Mr. Thomas McIntyre. Marie Becker is working with Mr. Fritz Petluska who is with the City. Hopefully AVEC can secure agreement in the issues of right-of-way and possible funding from the State and Federal government for the new fill line. AVEC is also pursuing funding from the US Department of Agriculture for bulk fuel upgrades in 15 villages this summer and Eek is on that list. Please remember without additional funding, AVEC cannot afford to move the fill line. Resolution B Resolved generator building also need new foundations and to be removed to another location. Response AVEC’s O&M department completed a major relevelling project of the power plant and tank farm. However, because of the constant freeze/thaw some relevelling of the plant is needed each year. AVEC has no plans to move the plant at Eek at the present time. Moving an electric plant is very expensive. Without donated funding, AVEC cannot justify this cost. If outside funding can be found, AVEC would be willing to plana move. One large hurdle in moving any plant is having title to an acceptable lot. The City might want to begin the process of finding an appropriate site and deeding the land to AVEC so if funds become available a move could be done quickly. Please remember that moving a plant site involves extended outages, moving fuel storage, fuel fill lines, distribution lines, land rights issues and many other miscellaneous items. Resolution C Resolved new housing needs street lights. Response New street light requests must be made by the City of Eek. Please remember that additional street lights directly increase the City’s monthly costs. The City will need to decide if additional lights can be financed. A Street Light Packet has been forwarded to the City for their information. Resolution D Resolved street lights that stay on all the time need to be fixed. Response A written request for repair had not been received at the AVEC office concerning any street lights in Eek. A request has been made to the City for more specific information. ALASKA VILLAGE ELECTRIC COOPERATIVE, INC. March 18, 1998 Jerri Moore AVEC Delegate P.O. Box 39022 Elim, AK 99739 Dear Ms. Moore, Per our telephone conversation today, this is just to expand on the Elim resolution responses that you have already received. Concerning Resolution 98-01 about planning a meeting regarding the AVEC power plant: I misunderstood what you were actually asking in the resolution and responding concerning an actual plant move. AVEC would be willing to meet with the City of Elim and the Elim Native Corporation to discuss moving the power plant, but AVEC’s position still remains that without outside funding, AVEC cannot move the plant. Please have the City and/or the Corporation contact AVEC about scheduling a meeting. Conceming Resolution 98-02 about making Board minutes available to the elected delegates: The costs to reproduce the actual Board minutes would be prohibitive. I did mention that AVEC was starting the Ambassador program which includes a monthly newsletter to the delegates and chairmen. This could be the best avenue to get information to the delegates and chairmen concerning Board activity. Concerning your Resolution from last year about recording delegate participation during the Annual Meeting: I am sorry I did not get back to you sooner, however, a copy of the minutes that included delegate comments was sent to all AVEC chairmen and delegates. I have reviewed the Annual Meeting minutes and have also included the attachments that cover the Public meeting and other comments. This copy will be given to all the delegates at the Annual Meeting and forwarded to the AVEC chairmen. Please feel free to contact me if you have any further concems about your resolution responses. Sincerely, — ember Services cc: Marlin T. Paul, Sr., AVEC Chairman City of Elim 4831 Eagle Street - Anchorage, Alaska 99503-7497 - Phone (907) 561-1818 - In State (800) 478-1818 - Fax (907) 561-2388 VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: ELIM Date of Meeting: January 15, 1998 Chairman: Marlin T. Paul, Sr. Delegate: Jerri Moore RESOLUTIONS Resolution A Resolution 98-01 A resolution requesting AVEC to plan a meeting with the City of Elim and Elim Native Corporation tegarding moving of the AVEC power plant. Whereas, the power plant within the populated area creates noise and exhaust hazards; Whereas, the Village of Elim desires to operate a facility that is safe for the health of community members; Whereas, some members of the village have had to move to a different part of the village due to health problems created by fumes from the AVEC plant; Whereas, the exhaust fumes are also directed toward the elementary school with prevailing north winds; Whereas, the village of Elim is m the process of constructing a centralized tank farm outside the village for all fuel tanks; Whereas, the City of Elim has contracted with AVEC for the delivery of electricity to the community; Whereas, the Elim Native Corporation is in control of the lands within the City limits, and the City of Elim is managing the grants for the construction of the tank farm. Now therefore be it resolved that the Elim AVEC membership requests that AVEC plan a meeting with the City of Elim and The Elim Native Corporation regarding the moving of the AVEC power plant in conjunction with the Tank Farm Project. Passed and approved at the Elim AVEC Annual Meeting on January 15, 1998. Response AVEC has no plans to move the plant at Elim at the present time. Moving the Elim electric plant would cost anywhere between $200,000 and $500,000. Without donated funding, AVEC cannot justify this cost. If outside funding can be found AVEC would be willing to plan a move. One large hurdle in moving any plant is having title to an acceptable lot. The City might want to begin the process of finding an appropriate site and deeding the land to AVEC so if funds become available a move could be done quickly. Please remember that moving a plant site involves extended outages, land rights issues, moving fuel storage, fuel fill lines and distributions lines, and many other miscellaneous items. Resolution B Resolution 98-02 A resolution requesting AVEC Board of Directors to make available minutes of all regular and/or special meetings of AVEC to the elected delegates. Whereas, Alaska Village electric Cooperative, Inc. (AVEC) is now deregulated making the AVEC Board of Directors the main party responsible for overseeing the operations of AVEC, Inc. Whereas, the delegates are responsible for electing the members of the Board of Directors and should be familiar with their activities in that role, Whereas, the membership needs to become more knowledgeable about the business operations of their cooperative. Now therefore be it resolved that the minutes of all the regular meetings of the Board of Directors be sent to the delegates of each member village, to be made available to any member requesting to review them. Passed and approved at the Elim AVEC Annual Meeting on January 15, 1998. Response As part of our Ambassador program a monthly newsletter is sent to the AVEC chairmen and delegates. We thought that this would be the best forum to get more information to the AVEC Tepresentatives. We will be including a detailed synopsis of the Board action for each meeting held. Because the regular Board mimutes are quite long, reproduction and distribution could be very expensive. This would be in addition to the Board meeting descriptions that Charles Walls includes on the back page of the Ruralite. Of course, if something in particular mterests a member and they request a whole copy of the minutes, one can be sent from this office on request. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: EMMONAK Date of Meeting: February 5, 1998 Chairman: Joe Augustine Delegate: Joe Augustine Delegate: Ambrose G. Shorty RESOLUTIONS Resolution A Resolved: A Resolution in Support of Alaska’s Power Cost Equalization Program Whereas rural Alaska’s communities are faced with the highest cost of livmg im the state and have the lowest incomes in the state; and, Whereas most of the rural communities are dependent on diesel-generated power at a cost of up to five time the cost of power im urban Alaska; and, Whereas adequate and reliable electric service is absolutely essential to sustain life in our rural communities, including our small businesses, education, health care, water systems, sanitation, transportation and the general public safety; and, Whereas the current funding for PCE will be depleted in 1999; and, Whereas the Alaska Rural Electric Cooperative Association, the Municipal League, the Alaska Federation of Natives and others are advocating the continuance of the PCE program as we continue the struggle to build self-sustaining rural economies. Now, therefore be it resolved by the Alaska Village Electric Cooperative, Inc. That the PCE program to ensure all of Alaska’s communities have access to reliable and affordable electric service. This resolution is passed on this 5th day of February, 1998 at the Village Annual Meeting in Emmonak, Alaska Response It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it is to them. The address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 Resolution B Resolved: A Resolution for a 3-Phase Installation Whereas Emmonak Tribal Council is a member in good standing; and, Whereas it is cheaper to use 3-Phase where large motors are used; and, Whereas the Emmonak tribal members will benefit from the savings; and Whereas the YDFM Co-op members will benefit; and, Whereas the AVEC workload will be balanced; and, Whereas the 3-phase workload will off-set the cost of power production, Now, be it resolved that AVEC extend the 3-phase line from the pole by Martin Moore’s house up the road to the village public works shop. This resolution passed on the Sth day of February, 1998 at the Emmonak Village Annual Meeting. Response If anyone in Emmonak desires to have three phase power they need to contact our Work Control department. Once the request has been made and a work order opened AVEC’s Engineering department can establish a cost estimate for the installation of three phase power. Sometimes the final cost of installation can be cost prohibitive. Resolution C Resolved: A Resolution for a Lineman to Be Scheduled 3 or 4 Times a Year for Our Area Whereas 18 months is a long time between visits to Emmonak; and, Whereas we the people of Emmonak are part owners of AVEC; and Whereas Emmonak has over 900 residents who all use AVEC electricity; and, Whereas Emmonak is growing fast; and, Whereas homes to be hooked up have to wait 18 months, Now, therefore be it resolved that AVEC schedule a lineman to visit the Emmonak area 3 or 4 times a year. This resolution is passed on the Sth day of February, 1998 at the Emmonak Village Annual meeting. Response — AVEC had linemen working in Emmonak on six separate occasions in 1997. Please remember that there can be coordination problems regarding the adequacy of service entrances, outstanding bills and material availability which can delay comnections. Also coordination can be difficult due to the need to respond to emergencies which upset schedules Resolution D Resolved: A Resolution to Train a Lineman For Our Area Whereas the Yukon Delta has a large population of AVEC members; and, Whereas air fare from Anchorage is expensive; and, Whereas a local lineman may contract with AVEC; and, Whereas other nonmember towns may hire a lineman temporarily; and, Whereas many homes in our area will need to be hooked-up or unhooked, Now therefore be it resolved that AVEC train a local person to be a lineman to be contracted by AVEC for our Yukon Delta Region. This resolution is passed on the Sth day of February, 1998 at the Emmonak Village Annual Meeting. Response Qualified electrical linemen are usually not available in most AVEC locations. The specialized training required to become a qualified electrical lineman is extensive and cannot be done with resources AVEC has available at this time. It is AVEC’s policy to use local hire for other jobs whenever possible. AVEC is in the process of changing the existing scholarship program to address vocational needs in AVEC locations. If a local person is interested in line work they should contact our Member Services department. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: GAMBELL Date of Meeting: February 10, 1998 Chairman: Rodney Ungwiluk, Sr. Delegate: Morgan Apatiki Delegate: Patricia Koozaata RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. CONCERNS 1) What’s going to be done with the pipeline to the North beach around the new housing area? AVEC has no further plans to move the pipeline at this tme. Moving a pipeline is very expensive. Without donated funding, AVEC cannot justify the cost. If outside funding can be found, AVEC would be willing to plan a move. One large hurdle in moving a pipeline is getting right-of-ways and titles. The City might want to begin the process of right-of-ways, so that if funds become available a move could be done quickly. 2) Transformers need to be replaced or fenced in. Pedestals also need to be replaced. Transformers have been raised on to elevated pads marked with flexiflags and both transformers and pedestals should be marked with reflective tape. 3) Winfred James, Sr. mentioned that the old fuel tanks will be buried and old pipes need to be cut down to size for proper disposal. This job has been completed. In fact, AVEC has received a letter indicating AVEC did a good job. 4) Power surges exist in the old village site. 5) Power lines need to be mapped so their exact location can be known. AVEC has been installing and upgrading the distribution system im Gambell for the past few years and is continuing the job. However please remember, that the ground conditions in Gambell can cause line shifting at times. There has also been quite a bit of unauthorized or unscheduled digging in Gambell which has caused power outages and related power problems. Please remind AVEC members and construction crews to call before they dig. 6) Letters of support from local organization were requested to be presented to the Board of Directors. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: GOODNEWS BAY Date of Meeting: January 22, 1998 Chairman: Mary S. Brown Delegate: Jesse Beaver RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: GRAYLING Date of Meeting: February 13, 1998 Chairman: Shirley Clark Delegate: Joe Maillelle, Sr. RESOLUTIONS Resolution A Resolved: The members of AVEC in Grayling are concerned about Wilson Deacon’s retirement benefits from AVEC. We request this information be sent to the current Chairman and Delegate. Response AVEC has an operating agreement with the City government in each location served by AVEC for the City to provide the daily operations and maintenance of the power plant. The City hires and supervises a part time operator or operators as the City’s employee(s). Any questions concerning City employees and their benefits should be directed to the City of Grayling. Resolution B. Resolved: Hook-up to homes in Grayling need repair. Response Because of liabilities and cost restraints AVEC employees cannot work on inside wiring or a customer’s service entrance. A utility’s responsibility ends at the meter connection. If there is a need for a certified electrician, the members of Grayling may want to contact their local housing authority to see if they can assist in any way. Also, your City office may be able to organize a program for the people in Grayling in need of assistance. The AVEC Board is very aware of this problem and will continue to look for ways to help. Resolution C Resolved: With increasing cost of electricity in rural villages. The members of Grayling support the Power Equalization Program with the State of Alaska. Response It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it is to them. The address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 Resolution D Resolved: to repair or replace the street lights before next winter. The organization who is responsible will send the Chairman and Delegate this information. Response AVEC has not been notified by the City that there are street lights in need of repair in Grayling. The City will be contacted for descriptions and locations of the street lights. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: HOLY CROSS Date of Meeting: November 24, 1997 Chairman: Phillip J. Demientieff Delegate: Phillip J. Demientieff RESOLUTIONS Resolution A Resolved motion was made by Agnes Sims to increase AVEC operators pay wages. Resolution 97- 01, 2nd by Mary Walker. Response AVEC has an operating agreement with the City government in each location served by AVEC for the City to provide the daily operations and maintenance of the power plant. The City hires and supervises a part time operator or operators. The City is paid an amount that is dependent on the size of the generators and the number of members in the village. This contract and payment are governed by AVEC’s Operating Agreement signed by the City. This policy is periodically reviewed by the AVEC Board and Staff and the base operator incentive payment is adjusted annually based on the cost of living index. Any increase given to the power plant operator would be up to the City. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: HOOPER BAY Date of Meeting: December 17, 1997 Chairman: Victor H. Bell Delegate: Michael C. Murran Delegate: Ole Lake Delegate: Dellamae R. Joe RESOLUTIONS Resolution A Resolved need an alternate power plant operator, everything needs a back up system. Response AVEC has an operating agreement with the City government in each location served by AVEC for the City to provide the daily operations maintenance of the power plant. The City hires and supervises the AVEC operator or operators. It is up to the City to hire the number of operators they feel is adequate to complete the functions described in the Operation and Maintenance Policy. Some Cities have had good success hiring alternate power plant operators to share the duties. If the City of Hooper Bay decides to hire more than one operator, AVEC will be willing to include the new operator in the next AVEC Power Plant Operator Training Seminar. Resolution B Resolved few street light in the street. Response The City of Hooper Bay has requested new street lights to be installed, however, AVEC has not received proof of payment. This needs to be received before work on installing the new street lights can begin. VLLLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: HUSLIA Date of Meeting: November 19, 1997 Chairman: Selina A. Sam Delegate: Isabelle M. Nollner RESOLUTIONS Resolution A Resolved more street lights in March ‘98 discuss at next meeting. At new site, too. Response New street light requests must be made by the City of Huslia. Please remember that additional street lights directly increase the City’s monthly cost. The City will need to decide if additional lights can be financed. A Street Light Packet has been forwarded to the City for their information. Resolution B Resolved reflectors off of string/wire that helps brace the AVEC poles. Response Support order #04M673 to investigate and fix reflectors in Huslia has been opened. If there are specific locations that need to be checked, please contact our O&M department as soon as possible with pole identifications. AVEC has already contacted the Huslia Plant Operator who has agreed to put reflective tape on the guy guards. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: KALTAG Date of Meeting: December 9, 1997 Chairman: Violet Bumham Delegate: Ronnie Pitka RESOLUTIONS Resolution A Resolved Edgar Solomon, Sr.-Kaltag Plant Operator, for the “AVEC Plant Operator of the Year”. Formal Resolution by the Kaltag-AVEC Utility Board: Resolution 97-03 A RESOLUTION PERTAINING TO THE AVEC CONVENTION TO BE HELD IN ANCHORAGE, MARCH 1998. Whereas, the Utility Board of Kaltag oversees and guides the general operations of the AVEC Plant in this community, AND Whereas, the Members of AVEC held an AVEC Annual meeting on December 9, 1997, AND Whereas, the AVEC Utility Board recommends Edgar W. Solomon, Sr., Kaltag Plant Operator for the “AVEC Plant Operator of the Year”, AND Whereas, Edgar Solomon has been the operator for Kaltag since 1993, AND Whereas, Edgar has becn a dedicated employee to the City of Kaltag and AVEC, AND Whereas, Edgar has attend all City Council Meetings and gave an oral report of the status of the plant. NOW THEREFORE BE IT RESOLVED that the AVEC Utility Board request that Edgar W. Solomon Sr. be given the recognition of “AVEC Plant Operator of the Year”. ADOPTED BY A QUORUM/UNANIMOUS VOTE OF THE KALTAG UTILITY BOARD OF KALTAG, ALASKA THIS 9TH DAY OF DECEMBER, 1997. Response AVEC no longer has a specific award as Plant Operator of the Year. However, the Kaltag community is very lucky to have a plant operator of Edgar Solomon’s caliber. He works well with the AVEC staff and was named Plant Operator of the Year a few years ago. Resolution B Resolved the AVEC Utility Board request that AVEC appropriate funds for a new building at the Kaltag Site. Formal Resolution by the Kaltag-A VEC Utility Board: Resolution 97-02 A RESOLUTION PERTAINING TO THE AVEC CONVENTION TO BE HELD IN ANCIIORAGE, MARCH 1998. Whereas, the Utility Board of Kaltag oversees and guides the general operations of the AVEC Plant in this community, AND Whereas, the Members of AVEC held an AVEC Annual meeting on December 9, 1997, AND Whereas, the AVEC Utility Board sees the need for a new building for the AVEC Plant, because of many deficiencies with the existing building, AND Whereas, the roof of the current building leaks; AND Whereas, the floor of the building is saturated with oil, which is a fire hazard, AND Whereas, there is very limited space for the operator to safely move around in the existing building which can prove extremely hazardous; AND NOW THEREFORE BE IT RESOLVED that the AVEC Utility Board request that AVEC appropriate funds for a new building at the Kaltag site. ADOPTED BY A QUORUM/UNANIMOUS VOTE OF THE KALTAG UTILITY BOARD OF KALTAG, ALASKA THIS 9TH DAY OF DECEMBER, 1997. Response Moving and/or replacing an electric plant is very expensive. Without donated funding, AVEC cannot justify this cost. If outside funding can be found, AVEC would be willing to plan a move. Please remember that moving a plant site involves extended outages, moving 100,000 gallons of fuel storage, moving fences, fuel fill lines, distribution lines, land rights issues, and many other miscellaneous items. Also, in reviewing our records, the Kaltag power plant was moved in 1985 so that the school could benefit from the recovered heat from the diesel engines at the plant. If the plant were moved the school would jeopardize the ability to utilize this heating source. Specifically, in response to your resolution, the O&M Manager was in Kaltag on June 19, 1997 for a site inspection and reports the following: the plant floor was diamond plated, clean and painted. It was not oil soaked. A new storage van will be installed during the summer of 1998. The minor plant roof leaks can be fixed although the power plant operator claims the roof is not leaking at this time. Resolution C Resolved members of AVEC request aide to the Community of Kaltag that is comparable to other economic disastrous areas that were provided compensation by AVEC. Response AVEC does not have a program to provide economic aid to disaster areas served by AVEC. Perhaps Kaltag members are referring to AVCP and the Bristol Bay and Lower Kuskokwim Fishing Season. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: KASIGLUK Date of Meeting: February 6, 1998 Chairman: Moses White, Sr. Delegate: Anna P. Tinker RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. CONCERNS 1) John Nicholas-doesn’t like AVEC cutting power off for late (non) payment especially in the spring time due to their freezers. Can they apply capital credits? A utility must disconnect consumers who do not pay their bills. Letting someone who does not pay their bills continue to get power is very unfair to the people who do pay their bills. Also, delinquent bills raise the cost of power to all consumers. AVEC tries to work with the people who are having a hard time paying their electric bill, but sometimes a service does have to be disconnected. Services are disconnected in the summer and fall months because, as with most Alaskan utilities, AVEC tries to avoid the consumer hardship of winter disconnects. Capital credits cannot be used to pay bills because capital credits are not usable until they are retired. For long term members, the amount of the yearly retirement is a small portion of their capital credit account. 2) Wassillie Berlin, Sr.-street lights are too dim, need more lights. New street light requests must be made by the Village of Kasigluk. Please remember that additional street lights directly increase the Village’s monthly costs. The Village will need to decide if additional lights can be financed. A Street Light Packet has been forwarded to the Village of Kasigluk. 3) John Nicholas-Poles are still slanted, some are getting worse. 4) Michael Tinker, Jr.-The wiring is getting loose and hanging very low by the store and dangerous for kids that play around there. The O&M department is aware of these problems and will be addressing them this summer. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: KIANA Date of Meeting: November 7, 1997 Chairman: Michael W. Willson, Sr. Delegate: Maurice Minks, Sr. Delegate: Donald Smith RESOLUTIONS Resolution A Resolved AVEC pursue funding for removal of ground lines. Response Work order # 1D001x2 was established to retire (remove) the underground lines that were no longer in use after the old village was converted to overhead. Scheduling delays did not allow AVEC to complete the entire removal of the underground lines that are left. It is scheduled to be completed this summer. Resolution B Resolved 98102 Funding for installation of overhead lines. Response AVEC has no plans for continued overhead line conversion in Kiana at this time. The underground system in Kiana appears to be working. AVEC is planning system upgrades in Kiana, such as a voltage conversion and the installation of the new 314 Kw generator set scheduled for 1999. However, AVEC will continue to monitor and evaluate the Kiana distribution system for repairs. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: KIVALINA Date of Meeting: January 8, 1998 Chairman: Austin Swan Delegate: Caleb P. Wesley RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. CONCERNS 1) Transformer located near Chester Bundy’s residence creates a crater around it after windblown drifts are piled around it. This creates a very unsafe hazard. 2) Pedestals; some are loose, and too close to the roads. Please have the Kivalina power plant operator contact the AVEC O&M department with a location number for the transformer and pedestal mentioned above. Please remember that transformers and pedestals will be removed when the overhead conversion is completed. 3) Members were encouraged to write to legislators concerning the Power Cost Equalization Program. It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it is to them. The address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 4) Overhead lines; are they safe for our community? (Ie fires, and are the cables protected in some way?) An informational safety pamphlet was recently sent to Kivalina members that explained overhead lines. If your community would like more information concerning this subject please call AVEC’s Member Services Department at 1(800)478-1818. 5) Why do our light bills fluctuate so much? Some months they are so high and the next month they would be much lower. We need to stress that the AVEC Plant Operator be the one to read the meters, not anyone else. He/she should read the meter at the last day of the month. Anyone who has a question conceming their usage should call AVEC’s Member Services Department at 1(800)478-1818. Some of the causes of fluctuating usage are misreads, increased usage of electrical heating devices, increased usage during the holidays and even having extra people stay at your house. As you pointed out, fluctuating bills can also be caused by meters not being read on the same day each month. The Kivalina plant operator is an employee of the City and your concerns about meter reading will be forwarded to the City office. 6) Meters should not be dangling. They should be secured by AVEC personnel. Proper installation and maintenance of services entrances are the consumer’s responsibility. We would need more information concerning the location and condition of these meters. 7) AVEC tank farm; could a higher fence, etc., be built so children would not be able to enter into the area so readily? Building a higher fence would not prevent children from entering the plant if they are determined to do so. Children should be educated that they should not enter fenced areas including AVEC property. Our Member Services department will look for educational materials that may help the children in Kivalina understand the danger and importance of staying away from fenced areas. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: KOYUK Date of Meeting: January 16, 1998 Chairman: Theodore G. Sagoonick Delegate: Rosemary L. Otton RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. CONCERNS 1) Sent PCE Resolution (original given to Marie Becker) It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it is the them. The address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 2) Oscar Swanson stated that he made a service request in July and did not get service until October. Is there anyway to speed up process? (To be brought up at Anchorage meeting. ) AVEC has a limited number of linemen assigned to work order installation. Unfortunately, because of scheduling difficulties and emergencies the back log for new service installation can take a few months. AVEC is working on this and hopes to speed up the time between application and installation of new services. 3) New Housing? 4) Power Outages/Workload? AVEC has been told that the Bering Straits Housing Authority will be installing 20 new homes. We have not received any further information conceming the construction dates. Koyuk has adequate power for its current load, however AVEC will be investigating alternatives to increase capacity for this future use. Current work plans include uprating the Cummin LTA10C engine and installing a larger generator. 5) Need more street lights, one keeps going on & off at end of town. New street light requests must be made by the City of Koyuk. Please remember that additional street lights directly increase the City’s monthly costs. The city will need to decide if additional lights can be financed. A Street Light Packet has been forwarded to the City for their information. The City recently contacted AVEC about four street lights and a maintenance order has been established to repair the street lights. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: LOWER KALSKAG Date of Meeting: January 27, 1998 Chairman: George Urovak, Sr. Delegate: Crim Evan RESOLUTIONS Resolution A Resolved that all terms be staggered or have the chairmanship increased by a year. Response The term length of one year for the Village Annual Meeting Chairman is set out in the AVEC Bylaws. To change that term would require a Bylaw change and would have to be reviewed by the Board and Cooperative attorney. However, there is no reason that the members in Lower Kalskag can’t reelect their Chairman each year. Many villages have had the same Chairman for many years in a row. Resolution B Resolved that AVEC have trainees to prevent future problems. Response A Joint Utility Board for Upper and Lower Kalskag has been formed so that service to both communities will be better. There has also been a change in the City personnel that work at the power plant. The Jomt Utility Board has hired one primary and two alternate power plant operators. These operators will receive training through our regional training courses. AVEC will be working with both communities on an on-going basis. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: MARSHALL Date of Meeting: December 29, 1997 Chairman: Clara T. Shorty Delegate: Delores Hunter RESOLUTIONS Resolution A Resolved 2nd year concern-Leaning poles in Pilcherview Subdivision 7 Resolution B Resolved 2nd year concern-Reflectors for “guy” wires on poles. Response AVEC’s O&M department records show that both poles and guy wires have been worked on in the past two years. The O&M department will do another distribution mspection this spring to determine if more maintenance is needed. If there is a particular pole or guy wire that is causing concern please have the Marshall power plant operator contact the O&M department with specific location information. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: MEKORYUK Date of Meeting: November 4, 1997 Chairman: Edward Shavings, Sr. Delegate: Dale Smith, Sr. Alternate Delegate: Fritz L. David RESOLUTIONS Resolution A Be It Therefore Resolved, that the people of Mekoryuk would like to have the Power Equalization Cost be continued. Response It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it is to them. The Address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 Resolution B Be It Therefore Resolved, that the people of Mekoryuk would like to have someone trained for the oil spill project. Response AVEC has invited the Mekoryuk power plant operator to attend training in this area. Resolution C Be It Therefore Resolved, that the AVEC Power Plant Operator’s pay be raised. Response AVEC has an operating agreement with the City government in each location served by AVEC for the City to provide the daily operation and maintenance of the power plant. The City hires and supervises a part time operator or operators. The City is paid an amount that is dependent on the size of the generators and the number of members in the village. This contract and payment are governed by AVEC’s Operating Agreement signed by the City. This policy is periodically reviewed by the AVEC Board and Staff and the base operator incentive payment is adjusted annually based on the cost of living index. Any increase for the City power plant operator would be up to the City. Resolution D Be It Therefore Resolved, that AVEC in Anchorage purchase a four wheeler for the operator’s use, like for going to airport to read meters, also to Musk-ox barn and the FAA Dome. Response Because of the cost to the members of AVEC, AVEC does not maintain vehicles in most locations. AVEC maintains a few four wheelers that are moved from location to location depending on very large construction jobs. AVEC simply does not have the funds available to have four wheelers in each location. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: MINTO Date of Meeting: December 9, 1997 Chairman: Andy Jimmie Delegate: Jennie R. Baker RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. CONCERNS 1) The tank farm needs to have a fence around it. A work order has been opened for fencing at Minto, however fencing is on AVEC’s deferred work plan because of more urgent priority projects. If AVEC could obtain outside funding for this project the priority would be changed. Any help that the Village of Minto could provide would be greatly appreciated. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: MT. VILLAGE Date of Meeting: February 5, 1998 Chairman: Nicholas E. Long Delegate: Bert R. Agwiak Delegate: Gerry J. Alexie RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: NEW STUYAHOK Date of Meeting: January 27, 1998 Chairman: Mary Ann Petla Delegate: Bobby Wyagon RESOLUTIONS Resolution 98-01 Maintain Power Cost Equalization at current level. Whereas, we the Alaska Village Electric Cooperative members wish to keep the PCE in place and, Whereas, the PCE was instituted to offset cost of Railbelt energy users and, Whereas, the legislators have the obligation to keep the PCE in place or find other ways to create lower power costs to rural communities Now therefore be it resolved, that the Alaska Legislators in session now, January 1998 and forward keep the PCE in place. Passed and approved this 27th day of January, 1998. By a vote of 46 for 0 against. Response It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it is to them. The Address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 COMMENTS 1) Want two delegates to go to AVEC Annual Meeting in Anchorage. At the last official list, New Stuyahok had 99 members. According to the Bylaws a village location needs 100 members to qualify for two delegates. New Stuyahok will probably qualify for two delegates next year. 2) Safety fence around AVEC building. AVEC completes a few fencing projects every year, however because of the cost, fencing is on AVEC’s deferred work plan because of more urgent priority projects. If AVEC could obtain outside funding for this project the priority would be changed. Any help that the City of New Stuyahok could provide would be greatly appreciated. 3) Gregory Moxie wants to know if AVEC can put bigger motors to keep the electricity demand in village. The power supply at New Stuyahok should be adequate. There have been a few power outages caused by the New Stuyahok power plant operator not having the correct engine running at the correct time or not operating the engines in parallel from time to time as may be required. The AVEC staff will continue to monitor New Stuyahok’s power needs. 4) Peter Christopher commented the store refrigerators burn out at the expense of the store. Peter wanted to know if AVEC can pay back or reimburse the consumer and if AVEC is at fault. In most cases utilities are not responsible for appliance damage caused by power outages and line repairs. We caution all AVEC members to use line protection and conditioning, especially with the newer electronics that are so sensitive. AVEC does have a policy to investigate any consumer claim, so if any individual has a claim they should contact our office as soon as possible after a problem has been detected. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: NOATAK Date of Meeting: November 14, 1997 Chairman: Phillip Booth Delegate: Ron L. Moo RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. CONCERNS 1) Concer about fuel rates, one member suggested getting fuel from Red Dog Mine. Thought that it would be cheaper. Regular barge service is no longer available to Noatak. To reduce cost and minimize exposure to fuel spills, AVEC installed a fuel fill line in late 1997, from the airport to the AVEC tank farm. The fill Ime also gives AVEC more flexibility to bid fuel deliveries, as well as the capacity to select alternate sources of supply-such as the Red Dog Mine. We expect to take advantage of this new opportunity with the 1998 fuel deliveries. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: NOORVIK Date of Meeting: February 3, 1998 Chairman: Minnie G. Sheldon Delegate: Nellie K. Ballot Alternate Delegate: Lonnie Tebbits RESOLUTIONS Resolution A Resolved Resolution 98-12 PCE done by the Noorvik City Council. Also to present to Al Adams and Reggie Joule. Whereas: Whereas: Whereas: Whereas: Whereas: Whereas: Resolution 98-12 Power Cost Equalization Program tural Alaska’s communities are faced with the highest costs of living in the state and have the lowest incomes in the state; and, most of the rural communities are dependent on diesel generated power at a cost of up to five times the cost of power in urban Alaska; and, adequate and reliable electric service is absolutely essential to sustain life in our rural communities including our small businesses, education, health care, water systems, sanitation, transportation and the general public safety; and, Alaska’s Power Cost Equalization Program was established in 1984 by the legislature to help equalize the cost of electricity between rural and urban Alaska in lieu of the hundreds of millions of dollars spent for hydroelectric projects and transmission lines for urban areas; and, the current funding for PCE will be depleted in 1999; and, the Alaska Rural Electric Cooperative Association, the Alaska Municipal League, the Alaska Federation of Natives and others are advocating the continuance of the PCE program as we continue the struggle to build self sustaining rural economies. NOW, THEREFORE BE IT RESOLVED by the Noorvik City Council that the Governor and the Alaska legislature fully support the establishment of a long term funding source for the PCE program to ensure that all of Alaska’s communities have access to reliable and affordable electric service. Response It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it isto them. The address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 Resolution B Resolved Noorvik would like a local resident trained as a lineman for Noorvik. Response Qualified electrical linemen are usually not available in most AVEC locations. The specialized training required to become a qualified electrical lmeman is extensive and cannot be done with resources AVEC has available at this time. AVEC is in the process of changing the scholarship program to address vocational needs in AVEC locations. Ifa local person is interested in line work they should contact our Member Services department. AVEC is also working with Kotzebue Electric where Kotzebue Electric personnel may be able to respond to NANA area villages in emergency cases. CONCERNS 1) Delegates have a hard time getting members to come to meeting after the Annual Meeting in Anchorage. How about having a door prize for this meeting? AVEC will investigate what kind of door prizes could be supplied for the meeting to be held after the Annual Meeting in Anchorage. 2) Members want records of last annual meeting sent to them. A copy of the Annual report and a report on the Annual Meeting is included in the Ruralite magazine that is sent to every AVEC member. 3) Street Lights were not installed or fixed fast enough last fall because of the lack of limemen. Members want this brought up at Annual Meeting. AVEC did have some problems last year securing qualified linemen. We are working on this problem to prevent delays that have happened in the past. The City can also help by making sure AVEC is notified, in writing by pole location number, that a street light needs repair as soon as possible. 4) Minnie mentioned drug and alcohol testing should be done on Noorvik operators for safety of themselves and others around them. This is a very good idea. AVEC members in Noorvik may want to contact the City of Noorvik, who employee the Noorvik power plant operators, to see if a drug testing program can be implemented. AVEC does have a drug testing program in place for AVEC employees. 5) Secretary wants to know why Chairman gets $100 and Secretary doesn’t. The $100 supplied to the Village Chairman is to reimburse the Chairman for supplies, time etc. The Village Chairman can distribute this amount as he/she desires. AVEC will review this payment to see how it can be made more equitable. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: NULATO Date of Meeting: November 25, 1997 Chairman: Peter J. Demoski Delegate: Victor Nicholas RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: NUNAPITCHUK Date of Meeting: November 20, 1997 Chairman: Billy Andrew Delegate: Zachariah Chris Delegate: Eli J. Wassillie RESOLUTIONS Resolution A Resolved that Four (4) Streetlights are requested again as last year because they are needed to turn off all the streetlights for three months from May-July of each year to conserve energy and to cut the cost of electricity in light of ever increasing rates and declining State revenues. Response New street light requests must be made by the City of Nunapitchuk. Please remember that additional street lights directly increase the City’s monthly costs. The City will need to decide if additional lights can be financed. A Street Light Packet has been forwarded to the City for their information. Street lights are not billed on the actual usage for each month. They are billed an average of the yearly consumption. Street lights are not manually turned off durmg the summer months because, when working properly, street lights use photocells to tum on only when needed. Street lights should be on rarely during the summer months and almost continually during the winter months when it is dark. Resolution B Resolved that AVEC Bulk Tank Farm in Nunapitchuk be fenced due to safety hazard because school children play around them and also to provide adequate lighting around the tank farm. Response Nunapitchuk has been listed on our 98-99 work plan to receive fencing. Resolution C Resolved that a Separate Explanation Note for a $10.00 fee for attending the AVEC Annual Meeting be explained with a little note to go along with the billing statement because some members are illiterate and some are slow to understand the anatomy of the bill. Response The $10 Attendance Door Prize is noted on the bill as separate line item. Because our billing statements are mailed in bulk there is no way to separate a single village for a separate note. We will Teview ways to better notify our members of the credit on their billing statement. Resolution D Resolved that representatives in the State legislature be notified about the importance of maintaining a level of contmued funding for the PCE Program because of the high cost of energy in rural Alaska and a learned appreciation of electricity for around the clock dependence now for subsistence and heat in the houses. Response It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power cost Equalization and how important it is to them. The address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 Resolution E Resolved that Fuel Cost Surcharge Addition of Environmental assessments with reference to EPA, DEC, Coast Guard, etc., be opposed which is to be charged to respective villages. Instead let electric Utilities as a whole carry the burden and also notify our congressional delegation on this issue. Response AVEC does not have any choice on paying the costs of compliance with environmental laws and regulations. AVEC has only one source of money...sales of electricity. The costs of electric service, including environmental compliance, has to be paid through the electric rates. The surcharge will identify these costs so that we can show our congressional delegation as well as the state legislature the cost impacts of environmental compliance on our membership. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: OLD HARBOR Date of Meeting: January 19, 1998 Chairman: Phyllis Clough Delegate: Phyllis Clough Delegate: Wanda Price RESOLUTIONS Resolution A Resolved Jonetta made a motion to request AVEC to add a three phase line in the new town area. Response There hasn’t been a request for three phase power to any service in the new town area. AVEC cannot review this resolution without more information. Resolution B Resolved Jonetta made a motion to have AVEC put in a street light right by the library. Response There is a work order in place to install one street light. Please check with the City to determine if this light is the one requested in this resolution. Resolution C Resolved concem by Sharon Andrewvitch, wire adjacent to Annie Pestrifoff’s house, the wires are hanging down very low, very dangerous. Response Please have your power plant operator contact the O&M department with specific details concerning this service so that AVEC can inspect and correct the problem. Also, please be sure that Old Harbor members know that they should not wait until the Annual Meeting to bring a suspected safety problem to the attention of the Old Harbor power plant operator or the AVEC O&M department. Anytime a member sees a safety problem they should notify the City or AVEC immediately. Resolution D Resolved concer asked if AVEC is still looking into bringing the ground wire up from the school to the light plant. Response As stated last year, this project is on AVEC’s latest work plan. We are still waiting for approval from our lending source, Rural Utilities Service. Resolution E Resolved concern asked what is going on with the hydro project. Response The Old Harbor hydroelectric project is working its way through the tedious and expensive licensing process of the Federal Energy Regulatory Commission (FERC). We have spent about $120,000 to date on the feasibility study, preliminary design and licensing process. We hope to get the project licensed and financed to where it can be constructed by the year 2,000. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: PILOT STATION Date of Meeting: January 28, 1998 Chairman: Albert F. Beans, Jr. Delegate: Albert F. Beans, Jr. Delegate: Barbara Heckman RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. CONCERNS 1) Tommy Hoover says power plant getting too small for village. Albert Beans, Jr. says he mentioned about getting a bigger plant. He said they know the power plant is in a danger zone. Substantial improvements to the Pilot Station power plant to increase capacity and efficiency are designed and scheduled for construction this summer. There are no plans at this time to move the power plant. AVEC has be unable over the years to get an acceptable site approved and donated for relocating the power plant above the flood stage. Before anything else can be done, AVEC needs to have an acceptable plot donated to the cooperative. 2) Albert Beans, Jr. also discussed street lights. AVEC has a Street Light program where the City can donate their existing street lights to AVEC. Once the street lights are transferred to AVEC, AVEC then takes over the routine street lights maintenance. The street lights need to be transferred to AVEC, because of liability issues, AVEC personnel cannot work on equipment that does not belong to AVEC. The monthly cost for the City remains the same. If the City of Pilot Station is interested in this program they should contact Georgia Shaw, Manager, Member Services, 1(800)478-1818. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: PITKAS POINT Date of Meeting: November 7, 1997 Chairman: Elia Waskey Delegate: Ephrim Thompson RESOLUTIONS Resolution A _ Resolution 97-01 A resolution recommending changes in the AVEC, Inc. By-Laws regarding signatories during annual AVEC village meetings. Whereas: Pitkas Point is a village not connected with other nearby villages; and Whereas: The community of Pitkas Point has elders who are not able to attend annual AVEC meetings and are named as the household heads in which the monthly electricity bill come to; and Whereas: AVEC, Inc. By-Laws state that only heads of household who are named on the monthly electric bill can sign in and vote at the annual AVEC meeting, which poses a problem for purposes of quorum at the annual meetings. Now Therefore Be It Resolved that the community of Pitkas Point request that the By-Laws be looked over seriously and make changes where any adult member of the household CAN sign in and vote at annual AVEC meetings representing the head of household and household members. Passed and approved the 7th day of November, 1997 with a unanimous vote at a duly held meeting of the AVEC membership of Pitkas Point, Alaska Response AVEC Bylaws are reviewed by the AVEC Board and Staff on a regular basis. Being a member of AVEC is an important position because of the participation in the cooperative. The member should be the person responsible for the bill. A proxy vote is not allowed per the Bylaws, however joint memberships are allowed. This means that two people can be a part of one membership. Where- there is an elder member in the household, they may want to form a joint membership with a younger person that is living in their household. Resolution B Resolution 97-02 A resolution requesting a generator for the community of Pitkas Point, Alaska. Whereas: Pitkas Point is a separate village not connected with other villages nearby; and Whereas: The community of Pitkas Point gets electricity from the generator at St. Mary’s, Alaska which is approximately seven (7) miles away; and Whereas: In the past, this community has experienced power outages lasting up to days, fluctuating power supply, resulting in loss of appliances; and Whereas: The community of Pitkas Point is growing and there are more computers and technological equipment in the schools and offices; and Whereas: Having a generator here to serve the community of Pitkas Point would provide employment for a local people. Now Therefore Be It Resolved that the AVEC membership of Pitkas Point request that a generator be put here in the community to serve its membership. Passed and approved this 7th day of November, 1997 with a unanimous vote at a duly held meeting of the AVEC membership of Pitkas Point, Alaska. Response Available records indicate that Pitkas Point already receives among the most reliable electric service provided by AVEC, without the noise and exhaust of a power plant and the risk of a power plant fire or fuel spill. Because of the size of the St. Mary’s power plant that includes the Pitkas Point area, power costs are among the lowest in the AVEC system. The disadvantages of a separate power plant would greatly outweigh any advantages. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: QUINHAGAK Date of Meeting: January 5, 1998 Chairman: John A. Sharp Delegate: Robert D. Roberts Delegate: Henry W. Small RESOLUTIONS Resolution A Resolved: A resolution in support of Alaska’s Power Cost Equalization Program. Response It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to ‘keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feeling on Power Cost Equalization and how important it is to them. The address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: RUSSIAN MISSION Date of Meeting: December 12, 1997 Chairman: Mary Belkoff-Peters Delegate: Mary Belkoff-Peters RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: ST. MARY’S/ANDREAFSKY Date of Meeting: January 27, 1998 Chairman: Jane Sinka Delegate: George T. Beans, Sr. Delegate: Moses Paukan, Jr. RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. CONCERNS 1) There was a great deal of discussion about PCE. Walton Smith told the members that they needed to contact the legislature, etc. because there is a very real danger to the PCE program. It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it is them. The address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 2) Pete Tyson-Need to do away with the rest of underground cable that are still alive. Walton Smith didn’t think there were any left but somebody said the line to the airport was still alive. 3) Someone also asked who was responsible to straighten out AVEC pole. 4) Norbert Beans wanted to know about the low hanging wire outside city hall. Walton Smith said it may be cable or phone lines. 5) Pete Tyson mentioned that they couldn’t drive grader or loader under wire for access to the 3rd gravel pit. Please have the St. Mary’s power plant operator contact the O&M department with specifics concerning the above comments. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: ST. MICHAEL Date of Meeting: November 6, 1997 Chairman: Al Nakak Delegate: Albert A. Washington RESOLUTIONS Resolution A Resolved thanking AVEC for site remediation of tank farm and power plant, noting cov’d erosion @ seaside. Resolution B Resolved thank Rep Foster and Alaska State Legislature for PCE support and requesting continued support. Response It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it is to them. The address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 Resolution C Thank principal for continued use of classroom for membership meeting. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: SAVOONGA Date of Meeting: January 12, 1998 Chairman: Joseph Noongwook Delegate: John F. Kulowiyi, Sr. Delegate: Morris Toolie, Sr. RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: SCAMMON BAY Date of Meeting: December 9, 1997 Chairman: David Kaganak Delegate: Xavier Simon RESOLUTIONS Resolution A Resolved that a resolution be drafted for AVEC power plant and bulk tanks be relocated to another site. Response Moving an electric plant is very expensive. Without donated funding, AVEC cannot justify this cost. If outside funding can be found, AVEC would be willing to plana move. One large hurdle in moving any plant is having title to an acceptable lot. The City might want to begin the process of finding an appropriate site and deeding the land to AVEC so if funds become available a move could be done quickly. Please remember that moving a plant site involves extended outages, moving fuel storage, moving fuel fill lines, distribution lines, land rights issues, and many other miscellaneous items. The community may also want to consider that because of the location of plant the City is using recovered heat from the plant. This would be a benefit that the City would lose if the plant was moved. Resolution B Resolved that AVEC purchase a “new” generator with larger KW to Scammon Bay’s increasing homes. Response AVEC installed an upgraded L-10 engine in 1997. Review of the highest peak in 1997 indicates that there is adequate capacity for the power requirements in Scammon Bay. CONCERNS 1) David pointed out the need for an electrician certified, person, who can do the job to help out the private homes, in their problems with wiring and so forth; that we should contact AVEC about it. Because of liabilities and cost restraints AVEC employees cannot work on inside wiring. A utility’s responsibility ends at the meter connection. If there is a need for a certified electrician, the members of Scammon Bay may want to contact their local housing authority to see if they can assist in any way. Also, your City office may be able to organize a program for the people in Scammon Bay in need of assistance. The AVEC Board is very aware of this problem and will continue to look for ways to help. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: SELAWIK Date of Meeting: November 18, 1997 Chairman: Clarence P. Goode Delegate: Lydia Mashbum Delegate: Ramona Sheldon RESOLUTIONS Resolution A Resolved fencing around power plant tank farms. Response AVEC completes a few fencing projects every year, however because of the cost, fencing is on AVEC’s deferred work plan because of more urgent priority projects. If AVEC could obtain outside funding for this project the priority would be changed. Any help that the City of Selawik could provide would be greatly appreciated. Resolution B Resolved AVEC tanks should be relocated Response Moving a tank farm is very expensive. Without donated funding, AVEC cannot justify this cost. If outside funding can be found AVEC would be willing to plana move. One large hurdle in moving the plant and tank farm is having title to an acceptable lot. The City might want to begin the process of finding an appropriate site and deeding the land to AVEC so if funds become available a move could be done quickly. Resolution C Resolved leveling the tanks. Response The O&M department levels the tanks at Selawik each year as part of its yearly maintenance. Due to the constant freeze/thaw some leveling of the fuel tanks is needed each year and sometimes even twice annually. Resolution D Have someone be able to do electrician in housing. Response Because of liabilities and cost restraints AVEC employees cannot work on inside wiring. A utility’s responsibility ends at the meter connection. If there is a need for a certified electrician, the members of Selawik may want to contact their local housing authority to see if they can assist in any way. Also, your City office may be able to organize a program for the people in Selawik in need of assistance. The AVEC Board is very aware of this problem and will continue to look for ways to help. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: SHAGELUK Date of Meeting: January 29, 1997 Chairman: Frank Benjamin, Sr. Delegate: Frank Benjamin, Sr. RESOLUTIONS Resolution A Resolved Fencing: Would like to have all of AVEC area fenced (power plant and fuel tanks.) Response AVEC completes a few fencing projects every year, however because of the cost, fencing is on AVEC’s deferred work plan because of more urgent priority projects. If AVEC could obtain outside funding for this project the priority would be changed. Any help that the City of Shageluk could provide would be greatly appreciated. Resolution B Resolved More Street Lights: Wants AVEC to install more street lights so the elders will feel safer about walking at night. Response New street light requests must be made by the City of Shageluk. Please remember that additional street lights directly increase the City’s monthly costs. The City will need to decide if additional lights can be financed. A Street Light Packet has been forwarded to the City for their information Resolution C Resolved Higher Elevation under Light Plant: Concerned that power plant might get flooded and wants it raised with more dirt and gravel under it. Think they can jack it up and fill under it, not move it. Response AVEC has no plans to elevate the power plant. Since the plant was moved in the mid 80's to a location desired by the City, we have had no flooding problems. The cost of elevating the plant could be quite expensive because of the work that would need to be done. This would include lengthening and adjusting fuel lines and power cables to the plant transformers. Please have the City contact our O&M department if they are aware of a potential problem concerning flooding. Resolution D Resolved Roof Repair: P.P.O. is quite concerned when it warms up or rains there is several leaks in the roof, that it leaks on the equipment. Response Roof repairs were made in 96 and 97. However if there is still a problem, please have the Shageluk power plant operator contact the O&M department as soon as possible with the specific problems. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: SHAKTOOLIK Date of Meeting: December 19, 1997 Chairman: Fred N. Sagoonick Delegate: Fred N. Sagoonick RESOLUTIONS Resolution A Resolved continued support for PCE. Response It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it is them. The address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: SHISHMAREF Date of Meeting: January 21, 1998 Chairman: Allen Grierson Delegate: Delbert Obruk Delegate: Edwin J. Weyiouanna RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. CONCERNS 1) Could/will AVEC change old boxes? (Need to send reply directly to Nora Kuzuguk also) AVEC does sell service entrance kits to consumers but does not install the kits. Because of liabilities and cost restraints AVEC employees cannot work on inside wiring. A utility’s responsibility ends at the meter connection. If there is a need for a certified electrician, the members of Shishmaref may want to contact their local housing authority to see if they can assist in any way, especially if the Bering Straits Housing Authority will be in town this summer. Also, your City office may be able to organize a program im Shishmaref for the people in need of assistance. The AVEC Board is very aware of this problem and will continue to look for ways to help. 2) Why we cannot get power in City garage, why cannot get power on east end? AVEC needs more information concerning this. We do show that the City garage has power. 3) Appliance loss, why isn’t AVEC responsible for appliances if there is a power outage? In most cases utilities are not responsible for appliance damage caused by power outages and line repairs. We caution all AVEC members to use line protection and conditioning, especially with the newer electronics that are so sensitive. AVEC does have a policy to investigate any consumer claim, so if any individual has a claim they should contact our office as soon as possible after a problem has been detected. At the meeting Arlene Barr mentioned a repair that had been made through AVEC. After researching our file, we found that a VCR was repaired in February 1996 and shipped back to Ms. Barr. We have no record that AVEC was notified that the VCR was not in working order. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: SHUNGNAK Date of Meeting: January 19, 1998 Chairman: Melvin Lee Delegate: Michael I. Tickett RESOLUTIONS Resolution A Resolved that the “bill collector” come to communities after permanent funds arrive. Response AVEC tries to do all collections work during the summer and fall months. If the AVEC Field Collector cannot collect on accounts that have not been paid for more than 60 days, the service will be disconnected. Disconnections due to nonpayment are usually not made once the weather has turned cold as this would create a very real hardship for AVEC consumers. Because we do not want to disconnect during the winter months, we cannot wait until permanent fund dividends are processed. If someone is having a difficult time paying their bills, they should contact AVEC as soon as possible to determine if they are eligible for a deferred payment agreement. Resolution B Resolved that the “overhead wiring” fencing and street lights be completed soon as possible. Response The overhead conversion to the airport is being designed by our Engineering department at this time. AVEC has no plans to fence Shungnak at this time. AVEC completes a few fencing projects every year, however because of the cost, fencing is on AVEC’s deferred work plan because of more urgent priority projects. If AVEC could obtain outside funding for this project the priority would be changed. Any help that the City of Shungnak could provide would be greatly appreciated. New streetlights are scheduled to be installed this summer. Resolution C Resolved that PCE be #1 priority. Response It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without it we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it is to them. The address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 Resolution D Resolved that the new power plant be hooked up before the new 8 houses are hooked up. Response The installation of a new 314 KW generator set is scheduled to start this spring. CONCERNS 1) Assignments from the Permanent Fund for payment of delinquent electric accounts. The Permanent Fund Dividend program no longer accepts assignments. If the member wishes to use his/her Permanent Fund Dividend to pay their bill, they can apply the whole check to their account and have a credit balance. 2) AVEC should accept credit cards for payment in lieu of monthly money orders or checks. AVEC has researched this type payment in the past and found that the expense of accepting credit card payments out weighed the benefits to the members. As AVEC grows and more members use credit cards this may change. We will continue to evaluate credit card payments on a regular basis. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: STEBBINS Date of Meeting: February 12, 1998 Chairman: Theresa Katcheak Delegate: Jean F. Ferris RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: TOGIAK Date of Meeting: December 18, 1997 Chairman: Isaac Tuday Delegate: Herbert Lockuk, Jr. Delegate: John P. Nick RESOLUTIONS No resolutions were submitted with the Annual Village Meeting Minutes. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: TOKSOOK BAY Date of Meeting: February 4, 1998 Chairman: Simeon R. John Delegate: Simeon R. John RESOLUTIONS Resolution A Resolution Number AM 98-01 A RESOLUTION TO SUPPORT ALASKA VILLAGE ELECTRIC COOPERATIVE, INCORPORATED (AVEC, INC.) BOARD OF DIRECTORS IN THEIR PROPOSAL TO KEEP AND MAINTAIN THE POWER COST EQUALIZATION (PCE) PROGRAM, UNDER STATE OF ALASKA POWER ASSISTANCE. Whereas: The Alaska Village Electric, Incorporated (hereinafter “AVEC, Inc.”) is a Native- owned service provider of electrical power to rural village members, and; Whereas: the member residents of Toksook Bay support the proposals and efforts of its service provider and Board of Directors in their endeavor to keep the electrical costs down, and ; Whereas: The State of Alaska Assistance of Power Cost Equalization (PCE) is a beneficial program that assists all members by reducing the actual costs of monthly electrical bills, and; Whereas: Most said residents do not enjoy the job opportunities and have limited income and support from the State to make ends meet. NOW, THEREFORE BE IT RESOLVED, that the residents of Toksook Bay are in full support of the AVEC, Inc. Board of Directors in their effort to pursue PCE to be kept and maintained within the organization, and; BE IT FURTHER RESOLVED, that the City of Toksook Bay prevails upon the Governor of the State of Alaska “To Keep the Lights Burning in Rural Alaska.” PASSED and APPROVED on this 4th day of February, 1998 at the duly AVEC Membership meeting in Toksook Bay, Alaska. : Response It is wonderful that the AVEC members realize the importance of Power Cost Equalization (PCE). Without is we will not be able to “keep the Lights burning in Rural Alaska”. We certainly encourage the members to send letters to the legislature expressing their feelings on Power Cost Equalization and how important it is them. The address to mail correspondence to the legislators is: Name Alaska State Legislature State Capital (MS 3100) Juneau, AK 99801-1182 CONCERNS 1) Some houses need bigger meter boxes that AVEC should supply. Mr. Joseph Felix said that the meter boxes have to be ordered by those that need them. AVEC does sell service entrance kits to AVEC members. Please have anyone that is interested contact our O&M department for replacement kits or contact our Work Control department for kits for new homes. 2) AVEC needs to get on its feet and repair or work on the street lights that are not in a good working order. The HUD Subdivision street lights need repairs. The work order is needed to be made through the City of Toksook Bay. AVEC has not been notified by the City that there are street lights in need of repair in Toksook Bay. The City will be contacted for descriptions and location of the street lights. 3) Annual check-up on the transformers need to be done for safety precautions. Some sway during the windy days are dangerously “rock-a-bye-babying”. Support order #71M743 has been opened to check out the transformers. Please remember that members should not wait until the Village Annual Meeting to report suspected safety problems. Any suspected safety problem should be reported either to the City or directly to AVEC. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: TUNUNAK Date of Meeting: December 21, 1997 Chairman: Harry J. Lincoin Delegate: Frank J. Flynn RESOLUTIONS Resolution A Resolved request to install a larger KW generator for the plant to replace one LT-10 generator. Response There is no need to install a larger generator set in Tununak at this time. According the 1997 peak load in Tununak of 181, all three of the generator presently in place can carry the load. AVEC will continue to monitor Tununak power needs. Resolution B Resolved local hire and school for linemen. Response Qualified electrical lmemen are usually not available in most AVEC locations. The specialized training required to become a qualified electrical limeman is extensive and cannot be done with resources AVEC has available at this time. It is AVEC’s policy to use local hire for other jobs whenever possible. AVEC is in the process of changing the scholarship program to address vocational needs in AVEC locations. If a local person is interested in line work they should contact our Member Services department. Resolution C Hire second alternate and train operator. Response AVEC has an operating agreement with the City government in each location served by AVEC for the City to provide daily operations and maintenance of the power plant. The City hires and supervises a part time operator or operators. The City is paid an amount that is dependent on the size of the generators and the number of members in the village. This contract and payment are governed by AVEC’s Operating Agreement sign by the City. It is up to the City to hire the number of operators they feel is adequate to complete the functions described in the Operation and Maintenance Policy. Some Cities have had good success hiring alternate power plant operators to share the duties. There is on-the-job training provided by the O&M department for all Village Operators. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: UPPER KALSKAG Date of Meeting: January 28, 1998 Chairman: George S. Morgan, Jr. Delegate: Paul N. Kameroff, Jr. RESOLUTIONS No resolutions were submitted with the Village Annual Meeting minutes. CONCERNS 1) Street Lights, who can install? Answer per John Lyons, AVEC will install, City will pay for them. New street light requests must be made by the City of Upper Kalskag. Please remember that street lights directly increase the City’s monthly cost. They will need to decide if street lights can be financed. A Street Light Packet has been forwarded to the City for their information. The cost per light will depend on if poles need to be put up. 2) Can we have local hire? Answer per John Lyons, local labor will be used any time they can be utilized. 3) What to do when things burn out? Answer, Write them down. In most cases utilities are not responsible for appliance damage caused by power outages and line repairs. We caution all AVEC members to use line protection and conditioning, especially with the newer electronics that are so sensitive. AVEC does have a policy to investigate any consumer claim, so if any individual has a claim they should contact our office as soon as possible after a problem has been detected. 4) New power plant? AVEC has made many improvements to the generation and distribution systems in Upper and Lower Kalskag during the past year. Along with the newly appointed Joint Utility Board, these improvements should result in a tremendous increase in reliability. VILLAGE ANNUAL MEETING RESOLUTIONS 1997-1998 VILLAGE: WALES Date of Meeting: December 13, 1997 Chairman: Patrick Ongtowasruk Delegate: Emma Anungazuk RESOLUTIONS Resolution A Resolution No. 98-01 A resolution of the assembly of AVEC voting members of Wales, AK (hereinafter, “members”) voicing their concerns and request to ensure the safety of the general public and for provisions of improved services to AVEC customers. Whereas, the members identify the potential and have been through a fire in the past year and or loss of generators due to the dilapidating floor of current power plant and hereby request AVEC to construct a new power plant building and relocate facilities. Whereas, there has been identified a potential for danger due to the close proximity of AVEC bulk fuel tanks in relation to the power plant, the washeteria and particularly their proximity to residences. Whereas, the members have identified the many years of service our power plant operator has and would like to propose a pay raise on his behalf. Now therefore, be it resolved that the members of Wales, AK have identified potential dangers to it’s community and public in general and the need for improved services to it’s customers and are willing to take whatever actions are necessary in cooperation with AVEC to ensure that these problems are resolved. Passed, approved and adopted, by the assembly of AVEC voting members of Wales, AK this 13th day of December, 1997. Response As stated in previous responses to resolutions made at the AVEC Village Annual Meetings in Wales, the power plant floor is not dilapidated. In fact the floor has been diamond plated and is in good shape. The fire that happened at the Wales power plant was directly caused by poor housekeeping and poor safety practices by the Wales power plant operator. AVEC has no plans to move the plant at Wales at the present time. Moving and or replacing and electric plant is very expensive. Without donated funding, AVEC cannot justify this cost. If outside funding can be found AVEC would be willing to plan a move. One large hurdle in moving any plant is having title to an acceptable lot. The City might want to begin the process of finding an appropriate site and deeding the land to AVEC so if funds become available a move could be done quickly. Please remember that moving a plant site involves extended outages, moving fuel storage, fuel fill line, distribution line, land rights issues and many other miscellaneous items. AVEC has an operating agreement with the City government in each location served by AVEC for the City to provide the daily operations and maintenance of the power plant. The City hires and supervises a part time operator or operators. The City is paid an amount that is dependent on the size of the generators and the number of members im the village. This contract and payment are governed by AVEC’s Operating Agreement signed by the City. This policy is periodically reviewed by the AVEC Board and Staff and the base operator incentive payment is adjusted annually based on the cost of living index.