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Home My WebLink AboutFour Dam Pool Audit 1998JUL 23 799 @1:57PM AK OF LEG AUDIT JNU STATE OF ALASKA Division of Legislative Audit PO Box 113300 Juneau, AK 99811-3300 Fax Cover Sheet DATE: July 23, 1999 TIME: TO: Dennis McCrohan PHONE: AIDEA FAX: FROM: Steve Sik PHONE: Division of slative Audit FAX: RE: Correspondence with PMC members Number of pages Including cover sheet: 8 Message Dennis, We are sending the following letters to each utility member of the PMC. Each letter will include the audit request. 1:48 PM 269-3028 269-3044 (907) 465-4373 (907) 465-2347 P.1/8 JUL 23 799 @1:57PM AK I OF LEG AUDIT JNU P.2/8 ALASKA STATE LEGISLATURE LEGISLATIVE BUDGET AND AUDIT COMMITTEE Division of Legislative Audit P.O, Box 113300 Juneau, AK 99811-3300 (907) 465-3830 FAX (907) 465-2347 Internet e-mail address: July 23, y tae legaudit@legis.state.ak.us Robert Wilkinson Project Management Committee Member City of Glennallen Copper Valley Electric Road P.O. Box 45 Glennallen, Alaska 99588 Dear Mr, Wilkinson: In accordance with the provisions of AS 24.20,281 and a special request from the Legislative Budget and Audit Committee, we are reviewing the management of the Four Dam Pool. I have enclosed a copy of the audit request, which outlines the issues we have been asked to review. We feel that your involvement in this audit is crucial to accomplishing our goal of producing an objective and thorough review. Offering your perspective as a member of the Project Management Committee and as representative of the Copper Valley utility would be greatly appreciated, As such, we would like to meet with you and discuss concerns and information you may have on this matter. We will be contacting each member of the Project Management Committee. Our objective at this phase of the audit is to obtain an understanding of how the Four Dam Pool is managed and the operating environment of each utility. I will be contacting you to determine a convenient time to meet. We look forward to discussing these issues with you and working together throughout this audit. If you have any questions regarding this review, please contact me at 465-4373. Sincerely, Enclosure JUL 23 ’99 @1:S58PM AK I OF LEG AUDIT JNU P.3/8 ALASKA STATE LEGISLATURE LEGISLATIVE BUDGET AND AUDIT COMMITTEE Division of Legislative Audit BO. Box 113300 Juneau, AK 99811-3300 (907) 465-3830 FAX (907) 465-2347 Internet e-mail address: py ele legaudit@legis.state.ak.us Dennis Lewis Chairman of the Project Management Committee City of Petersburg 11 South Nordic Drive PO Box 329 Petersburg, Alaska 99833 Dear Mr, Lewis: In accordance with the provisions of AS 24.20.281 and a special request from the Legislative Budget and Audit Committee, we are reviewing the management of the Four Dam Pool. I have enclosed a copy of the audit request, which outlines the issues we have been asked to review. We feel that your involvement in this audit is crucial to accomplishing our goal of producing an objective and thorough review. Offering your perspective as the Chairman of the Project Management Committee and as representative of the Petersburg utility would be greatly appreciated. As such, we would like to meet with you and discuss concerns and information you may have on this matter. We will be contacting each member of the Project Management Committee. Our objective at this phase of the audit is to obtain an understanding of how the Four Dam Pool is managed and the operating environment of each utility, I will be contacting you to determine a convenient time to meet. We look forward to discussing these issues with you and working together throughout this audit. If you have any questions regarding this review, please contact me at 465-4373. Sincerely, > i y I Stéphen &Sikes In-Charge Auditor Enclosure JUL 23 ’99 @1:58PM AK [ IF LEG AUDIT JNU P.4/8 ALASKA STATE LEGISLATURE LEGISLATIVE BUDGET AND AUDIT COMMITTEE Division of Legislative Audit P.O, Box 113300 Juneau, AK. 99811-3300 (907) 465-3830 FAX (907) 465-2347 July 23, 1999 Internet e-mail address: legaudit@legis.state.ak.us William Privett Project Management Committee Member City of Wrangell 205 Brueger Street P.O. Box 531 Wrangell, Alaska 99929 Dear Mr. Privett: In accordance with the provisions of AS 24.20.281 and a special request from the Legislative Budget and Audit Committee, we are reviewing the management of the Four Dam Pool. I have enclosed a copy of the audit request, which outlines the issues we have been asked to review. We feel that your involvement in this audit is crucial to accomplishing our goal of producing an objective and thorough review. Offering your perspective as a member of the Project Management Committee and as representative of the Wrangell utility would be greatly appreciated. As such, we would like to meet with you and discuss concerns and information you may have on this matter. We will be contacting each member of the Project Management Committee. Our objective at this phase of the audit is to obtain an understanding of how the Four Dam Pool is managed and the operating environment of each utility. I will be contacting you to determine a convenient time to meet. We look forward to discussing these issues with you and working together throughout this audit. If you have any questions regarding this review, please contact me at 465-4373. Sincerely, : Stephen om In-Charge Auditor Enclosure JUL 23 799 @1:59PM AK [ oF LEG AUDIT JNU P.5/8 ALASKA STATE LEGISLATURE LEGISLATIVE BUDGET AND AUDIT COMMITTEE Division of Legislative Audit P.O, Box 113300 Juneau, AK 99811-3300 (907) 465-3830 FAX (907) 465-2347 July 23, 1999 Internet e-mail address: legaudit@legis.state.ak.us Tom Friesen Vice Chair of the Project Management Committee City of Ketchikan 2031 Second Avenue Ketchikan, Alaska 99901 Dear Mr. Friesen: In accordance with the provisions of AS 24.20,281 and a special request from the Legislative Budget and Audit Committee, we are reviewing the management of the Four Dam Pool. I have enclosed a copy of the audit request, which outlines the issues we have been asked to review. We feel that your involvement in this audit is crucial to accomplishing our goal of producing an objective and thorough review. Offering your perspective as the Vice Chair of the Project Management Committee and as representative of the Ketchikan utility would be greatly appreciated. As such, we would like to meet with you and discuss concerns and information you may have on this matter. We will be contacting each member of the Project Management Committee. Our objective at this phase of the audit is to obtain an understanding of how the Four Dam Pool is managed and the operating environment of each utility, I will be contacting you to determine a convenient time to meet. We look forward to discussing these issues with you and working together throughout this audit. If you have any questions regarding this review, please contact me at 465-4373, L& Stephen RiSikes In-Charge Auditor Sincerely, Enclosure JUL 23 799 @1:59PM AK TL oF LEG AUDIT JNU P.6/8 ALASKA STATE LEGISLATURE LEGISLATIVE BUDGET AND AUDIT COMMITTEE Division of Legislative Audit P.O. Box 113300 Juneau, AK 99811-3300 (907) 465-3830 FAX (907) 465-2347 Internet e-mail address: sie head tida legaudit@legis.state.ak.us Walter Sapp Treasurer of the Project Management Committee City of Kodiak 1515 Lynden Way Kodiak, Alaska 99615 Dear Mr. Sapp: In accordance with the provisions of AS 24.20.281 and a special request from the Legislative Budget and Audit Committee, we are reviewing the management of the Four Dam Pool. I have enclosed a copy of the audit request, which outlines the issues we have been asked to review. We feel that your involvement in this audit is crucial to accomplishing our goal of producing an objective and thorough review. Offering your perspective as the Treasurer of the Project Management Committee and as representative of the Kodiak utility would be greatly appreciated. As such, we would like to meet with you and discuss concerns and information you may have on this matter, We will be contacting each member of the Project Management Committee. Our objective at this phase of the audit is to obtain an understanding of how the Four Dam Pool is managed and the operating environment of each utility. I will be contacting you to determine a convenient time to meet. We look forward to discussing these issues with you and working together throughout this audit. If you have any questions regarding this review, please contact me at 465-4373. Sincerely, Stéphen R* Sikes In-Charge Auditor Enclosure Biss 33. 93782" @>- LEG AUDIT JNU P.7/8 = ie g aoe Senator, Randy Phillips Samion an Xm 103 Rap. Terry Martin State of Alaska a Vice-Chairman can Punstiit, AK FOL Sen. Al Adums 4 Gee e, (907) 465-4949 Sen. Dave Donley iy x Son. Rick Halford Sen, Duo Pearce oo oe Rep, Jennous Jenpen Legislative Budget and Audit Committee (907) 634-4849 Xep. Gene Therruult =” MEMORANDUM Vo: Legislative Budget and Audit January 20, 1998 Committee Members From: Senator Randy Phillips, ChairmanS Representative Terry Martin, Vice-Chairman-yt/7} . Subject: Audit request on Four Dam Pool management for past 3 ycars By this memorandum, we are requesting committee approval of an audit of the management of the Four Dam Pool. We are interested in finding out if the consumers of the utilitics and the people of Alaska are receiving maximum benefits and efficiencies by the manner in which the Four Dam Pool is being managed. Specifically, we are asking the auditors to: . Review the process by which the project management committee determines and approves its annual operating budget; . Review any consulting contracts (including legal! services) the project management committee has entcred into or has on-going, facusing on the volume of fees over the last three years; . Review existing construction management contracts lo determine possible conflicts of interest; ° Delermine what percentage of AEA staff activities impact upen the total budget of AIDEA; P.8/8 os kot 23 799 @2:@2PM AK [ oF LEG AUDIT JNU ~, & LBA Commitlee members January 20, 1998 Page 2 * Review the travel budget of the project management committee. including location of meetings; . Review the manner in which the project management committee revises its budget and revenue projections during a fiscal year, to determine if this process is fair to the consumers and to the State treasury; ° Determine if the costs of administering the dams and the Four Dam Pool are consisient with indusiry standards, and if not, why nol; . Determine to whai extent the costs of operating the individual dams are co-mingled with the cosis of managing the respective utilities that purchase the power produced by the dams. ‘Thank you for your support of this audit request. Dennis McCrohan From: Art Copoulos Sent: Wednesday, July 07, 1999 10:44 AM To: ‘pwevans@gvea.com'’, 'jim_borden@chugachelectric.com' Ce: Stan Sieczkowski; Dennis McCrohan Subject: Meeting to discuss Y2K compliance issues on the Alaska Intertie Brad and Jim, | would like to set up a meeting to share information and discuss technical issues related to Y2K compliance on the Alaska Intertie. | would like to share and discuss results from a Y2K inventory and assessment completed by our 3rd party consultant on the Alaska Intertie. | propose meeting 1:00 Tuesday July 13th at the AIDEA office on 480 West Tudor. | have calls also into Chugach and ML&P and will keep you advised of their availability and scheduling. Are you or the appropriate designated Y2K representative available for the meeting ? Assuming you can come, please bring technical data related to your efforts to achieve Y2K compliance on the Intertie as well as your Y2K contingency plan as it relates to the Intertie. Art Copoulos Dennis McCrohan From: Art Copoulos Sent: Thursday, July 22, 1999 8:34 AM To: ‘Tom Lawson' Ce: Keith Laufer; Dennis McCrohan Subject: RE: July y2k readiness report Tom, x state report July print Enclosed is the July report. versio... As you requested, | have shown percentages in the testing section, showing % of testing completed. Where there is less than 100%, | have also provided additional justifications for not testing. Not testing is the most financially prudent and technically correct decision in many cases. Regarding contingency planning: | have completed the contingency plan on Swan Lake. ALL of the other utilities are working on or revising their contingency plans for their specific projects. The plans are complex and require coordination of all aspects of the utilities operations as well as the state owned facilities (it isn't something | can do myself - | am dependent on the utilities getting their part done). Developing a joint contingency plan for the Alaska Intertie is even more difficult because 4 different utilities are involved as well as state owned facilities. Considering the complexity and coordination required, | realistically doubt they will all be done by the end of August, however, | am confident that | can have most all the contingency plans largely done by the end of September. Please let me know if that is a problem and if not we can try to develop a negotiated solution. Art ooo Original Message----- From: Tom Lawson [SMTP:Tom_Lawson@dced.state.ak.us] Sent: Friday, July 09, 1999 5:51 PM To: Eileen Reilly; Jeff Bush; Keith Laufer; Martin Richard; Rick Abbott; Linda MacMillan; Art Copoulos Subject: July y2k readiness report Attached is the July Y2K spreadsheet. Please complete and return to me by 7/23. Congratulations to Eileen and the ARRC. They will be the first DCED entity to be certified as green, or Y2K ready! Eileen, no need to submit any more reports... Rick/Art: remember to be revising on your contingency plans. Tom Lawson, Director Division of Administrative Services Department of Community and Economic Development P.O. Box 110803 Juneau, Alaska 99811-0803 (907) 465-2506 Fax (907) 465-2563 << File: dced799.xls >> Y2K DEPARTMENT STATUS REPORT B I Bate ee G H 06/18/99 DEPARTMENT: COMMERCE AND ECONOMIC DEVELOPMENT SUPPORTING AUTOMATION MLX (Mortage MISSION- Is There A SYSTEMS Assessment And Plannin: CRITICAL Contingency BUSINESS Plan In Place Repair (1) Additional Replace (2), Resources Name Of Critical Name Of § Estimated | Retire (3), Date Started | Est'd/Actual | Estimated Needed? Automation System Embedded Failure | Risk It (4), Or} [If Not Yet, | Completion | % Work [If Not, System Date _| Test/Cert. (5)7JLeave Blank, Date Completed|Leave Blank]} Loans Extended) 01/02/00 1 05/15/97 07/01/97 100%| LOIS (Loans Online Information System)| 01/02/00 2 05/15/97 07/01/97 100% ‘System Hardware 01/02/00 01/01/00 05/01/98 01/02/98 06/01/98 03/31/98 Network Operating System 01/01/00 5 01/02/98 03/31/98 100%| Financial Systems 01/01/00 5 01/02/98 03/31/98 100%| Real Estate ale ce aa Accounting System 01/01/00 2 01/02/98 03/31/98 100%| Operational Information System 01/01/00 5 01/02/98 03/31/98 | 100% ey DESKTOP/LANs/W AN 1/1/00 5 1/2/98 4/1/98 100% Signal Systems 01/01/00 5 10/01/98 100%| Event Recorders ~ 01/01/00 5 10/01/98 100%| phone/fax/ radio controllers # 01/01/00 5 11/31/98 100% Bradley Lake SCADA 01/01/00 5 06/01/98 11/15/98 100% Governor 01/01/00 4&5 06/01/98 11/15/98 100% Protective Relays 01/01/00 4&5 06/01/98 11/15/98 100%| in Maint. Mgt. Sys. 5 06/01/98 11/15/98 100%| ¢ 01/01/00 state report July print version.xls This information is a Year 2000 readiness disclosure statement made under the 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 1 of 17 Y2K DEPARTMENT STATUS REPORT A B l Cc D E a N ° Pp [| a R 5 As Of: 06/18/99 | DEPARTMENT: 1 2 sf id 4 5 MISSION- ls There A Remediation 6 CRITICAL Contingency 7_| BUSINESS Plan In Place Additional Additional 8 Name Of Resources Resources 9 Name Of Critical Name Of # Date Started |Est'd/Actual|Estimated| | Needed? Jf Date Started | Est'd/Actual | Estimated Needed? 10 [If Not, Automation System Embedded 4 [If Not Yet, | Completion [If Not Yet, | Completion | % Work [If Not, a Leave Blank; System Interface Date Date Completed |Leave Blank} MLX (Mortage 12 |Loan Servicing y Loans Extended) 07/01/98 | 05/10/99 100% 05/10/99 06/30/99 95% 13 LOIS (Loans Online 14 Information System) 07/01/98 07/31/99 80% 05/01/99 08/31/99 60%| 15 _ i | 16 17 | _ 18 19 DESKTOP/LANsSW 20 AN 07/01/98 02/01/99 100%| 09/15/98 02/01/99 100% 21 System Hardware 100% 04/01/98 10/31/98 100% Network Operating 22 System 100% 04/01/98 10/31/98 100%| 23 Financial Systems 100% 7 04/01/98 12/01/98 100% Real Estate 7 24 Accounting System 100% 04/01/98 12/05/98 100% Operational - - to 25 Information System 100% 04/01/98 12/31/98 100% DESKTOP/LANS/W - = 26 AN | 100% 9/15/98 2/15/99 100% Signal - 27 Systems | _ 100%| | 100% Event 28 Recorders 100% 100% phone/fax/ - radio 29 controllers 100% _ 100%| | 30 Bradley Lake 31 [Hydro ¥ SCADA NA NA 100% 09/01/98 06/30/99 100% 32 Governor NA NA 100% | 09/01/98 | 06/30/99 50% 33 Protective Relays NA NA 100% 09/01/98 06/30/99 50%| 34 Maint. Mgt. Sys. NA NA 100% 09/01/98 | 06/30/99 0% 35 i a NI | This information is a Year 2000 readiness disclosure statement made under the state report July print version.xls 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 2 of 17 Y2K DEPARTMENT STATUS REPORT A B c D Cs DEPARTMENT: AUTOMATION SYSTEMS Implementation CRITICAL Contingency Contingency BUSINESS Plan In Place Additional Plan In Additional FUNCTION [For The Function? Resources Place For Resources 1 2 3 4 5 MISSION- ls There A 6 7 8 9 Name Of Date Started Est'd/Actual | Estimated Needed? Dependency Needed? [lf Not, Automation Embedded § [If Not Yet, Completion | % Work [If Not, [If Not, [If Not, Loan Servicing System MLX (Mortage Loans Extended) 05/01/99 Date Completed 07/26/99 Leave Blank]| Leave Blank; Leave Blank; LOIS (Loans Online Information System) 09/01/99 KeyBank-LockBox Services (data entry of loan payments) AEL&P - no electrical utilities System Hardware 09/15/98 02/15/99 01/15/99 Network Operating System 12/31/98 Financial Systems 12/31/98 Real Estate [Accounting System 05/31/99 Operational Information System 01/31/99 DESKTOP/LANs/W AN __ 9/15/98 5/15/99 ~~ Signal Systems 01/02/98 11/16/98 Event Recorders 01/02/98 11/16/98 phone/fax/ radio controllers 01/02/98 11/16/98 Bradley Lake SCADA General Office Bldg.--power generator Governor Protective Relays Maint. Mgt. Sys. state report July print version.xls This information is a Year 2000 readiness disclosure statement made under the 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 3 of 17 Y2K DEPARTMENT STATUS REPORT | A B Cc [0D E Fo. G | oH | J K 1_|As Of: 06/18/99 DEPARTMENT: COMMERCE AND ECONOMIC DEVELOPMENT 2 3 CONTINGENCY SUPPORTING a AUTOMATION 5 MISSION- Is There A SYSTEMS Assessment And Plannin: 6 CRITICAL Contingency 7 BUSINESS Plan In Place Repair (1) Additional 8 | FUNCTION [For The Function? Name Of Replace (2), Resources 9 Name Of Critical Name Of § Estimated | Retire (3), J} Date Started| Est'd/Actual | Estimated Needed? 10 [If Not, Automation System Embedded Failure | Risk It (4), Or} [If Not Yet, | Completion | % Work [If Not, 11 Leave Blank, System Interface System Date _| Test/Cert. (5)@JLeave Blank] Date Completed | Leave Blank; 36 [Swan Lake Y SCADA 01/01/00 5 06/20/98 11/01/98 100% 37 Protective Relays 01/01/00 4&5 06/20/98 11/01/98 100% 38 _ Maint. Mgt. Sys. 01/01/00 5 os20/98 | 11/01/98 100%| 39 40 | Tyee __Y SCADA 01/01/00 5 06/20/98 11/01/98 100% 41 Protective Relays 01/01/00 4&5 06/20/98 11/01/98 100% - 42 | Maint. Mgt. Sys. 01/01/00 5 06/20/98 11/01/98 | 100% 43 44 |Solomon Gulch Y SCADA 01/01/00 5 06/20/98 11/01/98 100% 45 Protective Relays 01/01/00 4&5 06/20/98 11/01/98 100% 46 Maint. Mgt. Sys. 01/01/00 5 06/20/98 11/01/98 100% 47 48 |Terror Lake Y SCADA 01/01/00 5 06/20/98 11/01/98 100% 49] Protective Relays 01/01/00 4&5 06/20/98 11/01/98 100%) 50 Maint. Mgt. Sys. 170 5 06/20/98 11/01/98 700 I Larsen Bay 51 |Hydro Y Governor 01/01/00 4&5 05/01/98 09/01/98 100% _ 52 Protective Relays 01/01/00 4&5 05/01/98 09/01/98 100% 53 54 |Alaska Intertie ¥ Protective Relays 01/01/00 4&5 06/20/98 11/01/98 100%| 55 AIDEA Loan 56 [Servicing Y MLS 01/01/00 06/01/96 07/01/96 100%) 57] —__| Dynamics 01/01/00 06/01/96 | 07/01/96 100% i |AIDEA Desktop/ 58 LAN/WAN _ 11/01/97 02/15/98 100%| 59 _ 60 _ : _ DESKTOP/LAN 61 |s/WAN Y see each agency entry 62 state report July print version.xls. This information is a Year 2000 readiness disclosure statement made under the 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 4 of 17 Y2K DEPARTMENT STATUS REPORT A B Cc D E L M N oO P Q R Ss 1_|As Of: 06/18/99 DEPARTMENT: 2 [3 [__ CONTINGENCY a 4 AUTOMATION MISSION- Is There A SYSTEMS CRITICAL Contingency BUSINESS Plan In Place Additional Additional Resources Resources Name Of Critical Name Of 4 Date Started | Est'd/Actual| Estimated Needed? | Date Started | Est'd/Actual | Estimated Needed? [If Not, Automation System Embedded # [If Not Yet, | Completion| % Work [If Not, [If Not Yet, | Completion Leave Blank, System Date Date state report July print version.xls This information is a Year 2000 readiness disclosure statement made under the 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). SCADA NA NA 100% 11/01/98 06/30/99 100% Protective Relays NA NA 100% 11/01/98 06/30/99 50%! Maint. Mgt. Sys. NA NA 100% 11/01/98 06/30/99 0% SCADA NA NA 100% 11/01/98 06/30/99 0% Protective Relays NA NA 100% 11/01/98 06/30/99 0% | Maint. Mgt. Sys. | NA NA 100% 11/01/98 06/30/99 0%| SCADA NA NA 100% 11/01/98 06/30/99 90% Protective Relays NA NA 100% 11/01/98 06/30/99 0% Maint. Mgt. Sys. NA NA 100% 11/01/98 06/30/99 0% SCADA 7 NA NA 100% 11/01/98 06/30/99 0% Protective Relays NA NA 100% 11/01/98 06/30/99 50% Maint. Mgt. Sys. NA NA 100% 11/01/98 06/30/99 0% Governor NA NA 100% 11/01/98 06/30/99 0% | Protective Relays NA NA 100% 11/01/98 06/30/99 0%| - | Alaska Intertie Protective Relays NA NA’ 100% 11/01/98 06/30/99 50%| 56 |Servicing Y MLS 7 07/01/96 12/01/96 100% 01/01/97 08/30/99 90% 57 Dynamics j 07/01/96 12/01/96 100% ___|__01/01/97_| 08/30/99 90% |AIDEA Desktop/ 58 LAN/WAN _ a 02/15/98 | 01/15/99 100% 02/15/98 08/30/99 90% 59 60 DESKTOP/LAN 61 |s/(WAN Y see each agency entry _ 62 Page 5 of 17 Y2K DEPARTMENT STATUS REPORT A B c I D 06/18/99 DEPARTMENT: SUPPLIER DEPENDENCIE: MISSION- Is There A Implementation CRITICAL Contingency Contingency Additional Plan In Additional Resources Place For Resources Est'd/Actual Estimated Needed? Dependency Needed? [lf Not, “Automation Completion % Work [if Not, [lf Not, [If Not, Leave Blank; 1 2 3 4 5 6 7 | BUSINESS Plan In Place 8 9 10 11 System Date Completed Leave Blank]| Leave Blank, Leave Blank Protective Relays Maint. Mgt. Sys. SCADA Protective Relays Maint. Mgt. Sys. SCADA Protective Relays Maint. Mgt. Sys. SCADA Protective Relays Larsen Bay Hydro Maint. Mgt. Sys. Governor Protective Relays — MLS 01/01/97 06/01/99 Dynamics 01/01/97 06/01/99 AIDEA Desktop/ LAN/WAN 02/15/98 _06/01/89 see each agency entry state report July print version.xls This information is a Year 2000 readiness disclosure statement made under the 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 6 of 17 B Y2K DEPARTMENT STATUS REPORT 06/18/99 MISSION- Is There A Assessment And Plannin: CRITICAL Contingency BUSINESS Plan In Place Repair (1) Additional FUNCTION [For The Function? Replace (2), Resources Name Of Critical Name Of § Estimated | Retire (3), J Date Started | Est'd/Actual | Estimated Needed? [If Not, Automation System Embedded Failure | Risk It (4), Orf [/f Not Yet, | Completion | % Work [If Not, Leave Blank, System Interface System Date Date Completed|Leave Blank]] state report July print version.xls This information is a Year 2000 readiness disclosure statement made under the 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 7 of 17 Y2K DEPARTMENT STATUS REPORT A B I D E L M | N | ° P a [rR Ss 1_|As Of: 06/18/99 DEPARTMENT: 2 3 CONTINGENCY SUPPORTING 4 AUTOMATION 5 MISSION- Is There A SYSTEMS Remediation Testing 6 CRITICAL Contingency 7 | BUSINESS Plan In Place Additional Additional 8 | FUNCTION [For The Function?| Name Of Resources Resources 9 Name Of Critical Name Of 4 Date Started | Est'd/Actual| Estimated Needed? § Date Started | Est'd/Actual | Estimated Needed? [If Not, Automation System Embedded § [If Not Yet, | Completion) % Work [If Not, [If Not Yet, | Completion | % Work [If Not, Leave Blank; System Interface System Leave Blank, Date _|Complete | Leave Blank]}Leave Blank; Date Completed |Leave Blank; OVERALL EMERGENCY PREPAREDNESS STATUS a YN [Y] Beyond its contingency planning for mission-critical business functions, = - above, does the department have in place an overall contingency planfor | Ee 2 dealing with other potential Y2K impacts as well? — [Y] _ |Has the department reviewed its statutory role and responsibilities inthe ‘| 7 statewide disaster recovery plan? | z Prepared By:| Tom Lawson 465-2506 Tom_Lawson@commerce.state.ak.us Name Telephone # Email Address state report July print version.xls This information is a Year 2000 readiness disclosure statement made under the 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 8 of 17 Y2K DEPARTMENT STATUS REPORT a) E A B Cc As Of: 06/18/99 DEPARTMENT: |__| CONTINGENCY ee ‘SUPPLIER DEPENDENCIES MISSION- Is There A Implementation CRITICAL Contingency Contingency BUSINESS Plan In Place Additional Plan In Additional Resources Place For Resources Name Of Critical Name Of 4 Date Started | Est'd/Actual| Estimated Needed? Dependency Needed? [If Not, Automation System Embedded 4 [If Not Yet, | Completion | % Work [If Not, Type Of [If Not, [If Not, Leave Blank, System Date Completed |Leave Blank] \Leave Blank] Leave Blank, state report July print version.xls This information is a Year 2000 readiness disclosure statement made under the 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 9 of 17 Cell Comment: Cell Y2K DEPARTMENT STATUS REPORT B17 : JEARGNOLI - - 1/13/99: Please update this date, each month. : O12 Comment: Rick Abbott - 5/20/99 Cell re: Novell Netware 4.11.... Have acquired access to the necessary patch to Netware and will be applying it during the month of July along with a neww file server and moving to the State of Alaska network TREE. Rick Abbott: re: Novell Netware 4.11 or 5.x... A patch to the current Netware 4.10 system will be made when its available. Vendor states that will be before the end of Jan. '99. Later on in FY 99 an upgrade of Netware will be done most likely to Netware 4.2 which is currently available. The rease for the patch rather than the upgrade is that there is less work required and no additional hardware will be needed. :M14 Comment: Rick Abbott: Cell Jack: Changed estimated completion date in anticipation of the new criteria. N14 Comment: JACK FARGNOLI - 4/16/99: Cell Comment: Cell Comment Rick - Thanks for the update. We're in the process of revising our requirements schedule, so the remediation completion requirement may stay at 75% for a couple of more monthly cycles. The testing completion percentages may also be backed off a bit, too. We'll be announcing this revised schedule next week, probably. Hope it takes some of the pressure off. - Jack Rick Abbott - 2/23/99 Jack - We should be able to make the April date but it will be close. As you can seen by this month's change we moved from 35 to 65% during the reporting month of Feb. | have put another A/P on the project so things should speed up. Let me know if you need further. Jack Fargnoli - 2/18/99 Rick - Re: porting LOIS, don't forget that by April our readiness report schedule calls for remediation to be 100% completed. Let me know if/as you see any problems coming. Rick Abbott: LOIS is basically an inquiry system against the batch MLX database. It is made up of a number of simple screens and some rather minor processing. Most of the heavy duty loan servicing processing is done in a batch environment by the MLX system. It currently is running on a Wang minicomputer. It will be re-written in Oracle and run on the Investments LAN. The plan for LOIS remediation is quite simple. LOIS will not be re-designed it will be ported to the new DBMS basically as is. The only changes that will be made are those necessary to accomodate the new DBMS envirorinern. The plan is, once training has been obtained and the Oracle DBMS environment established, to spend two months developing the LOIS screens/processing in Oracle. There will be an Analyst/progammer III and IV working full time on this phase of the project. Once the above programmer is finished, the old and new versions of LOIS will be run in parallel for at least one month. During the parallel testing phase any problems uncovered will be corrected. If everything goes according to plan full implementation of a Y2K compatable LOIS system should occur May 1, 1999. | have built in a two month buffer to accomodate any unexpected problems : F27 : Jack Fargnoli - 3/19/96: Need estimated failure dates for this cell and the two immediately below it. : V27 : Jack Fargnoli - 3/1°9/99: Transferred the completion percentage (and start/finish dates) for this cell and the two cells immediately below from the Embedded Systems section of last month's spreadsheet.. If they are correct as shown here in the Implementation section, please show 100% of work completed in prior stages for these three systems. Thanks. - JF This information is a Year 2000 readiness disclosure statement made under the state report July print version xls 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 10 of 17 Cell: Comment: Cell: Comment: Cell: Comment: Cell: Comment: Cell: Comment: Cell: Comment: Y2K DEPARTMENT STATUS REPORT D31 JFARGNOLI: I've deleted all the "none" labels in the cells in this column, as they're not necessary and interfere with cell-count formulas for this column which link to other spreadsheets. E31 Jack Fargnoli - 3/19/99: Please be sure to insert additional rows into the spreadsheet to accommodate any embedded systems for hydro/intertie facilities that turn out to need work (e.g., as a consequence of pilot testing at the Solomon Gulch facility). Thanks. - JF Tom Lawson 3/28/98 At this point there is nothing to add. L31 JFARGNOLI - - 1/13/99: Start dates and end dates for all hydro systems and the AK Intertie are shown as "NA" because strategy is to Risk It (#4) or "Test/Certify" (#5) . N31 JFARGNOLI: Because of the pilot-site testing strategy ("Risk It" or "Test/Certify") adopted by AEA for the hydro systems listed here and for the AK Intertie: (a) start/end dates are shown as "NA", and (b) remediation for these systems is considered essentially "100% complete”, until stablished otherwise by pilot/subsequent testing. P31 JFARGNOLI - - 1/13/99: Please indicate in the spreadsheet: (a) which of the hydro facilities will be the pilot test site, (b) the start/end timeframe for the pilot testing, and (c) the start.end timeframes associated for any post-pilot testing or post-pilot remediation of the other, non-pilot hydro facilities. Please do same for the AK Intertie, insofar as it seems to be included within the overall AEA testing plan. Thanks. RESPONSE: The pilot test site will be Solomon Gulch. Testing is planned to occur during the first week of February, 1999 but the planned test date is subject to dispatch requirements. Test dates for the other projects will be scheduled after this testing is completed. 2/24/99 RESPONSE UPDATE: There has been some testing of SCADA by AEA's utility operators. Satisfactory results have been documented. Additional testing by AEA is ongoing with estimated completion date for testing remaining 7/99. R31 JFARGNOLI - 1/13/99: Once the testing timeframes for the pilot test site and the other hydro/intertie facilities have been established (or estimated), please enter in this column percentage estimates of progress on any needed work resulting from the pilot-site testing findings. Thanks. RESPONSE: We will provide upon completing the pilot test now tenatively scheduled during the first week February. See response in cell O31. 2/24/99 REPONSE UPDATE: This information is a Year 2000 readiness disclosure statement made under the state report July print version.xls 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 11 of 17 Cell: Comment: Cell: Comment: Cell: Comment: Cell: Comment: Cell: Comment: Y2K DEPARTMENT STATUS REPORT Some testing of SCADA has been done by AEA's utility operators with satisfactory results. Testing is ongoing with estimated completion remaining 7/99. 5/19/99 Art Copoulos: Chugach Electric can control Bradley Lake power production and output using their new Siemens SCADA system which has been fully tested and is Y2K compliant. 31 JFARGNOLI - - 1/13/99: Start dates and end dates for all hydro systems and the AK Intertie are shown as "NA" because strategy is to Risk It (#4) or "Test/Certify" (#5) . V31 JFARGNOLI - - 1/13/99: Because of the pilot-site testing strategy ("Risk It" or "Test/Certify") adopted by AEA for the hydro systems listed here and for the AK Intertie: (a) start/end dates are shown as "NA", and (b) implementation for these systems is considered essentially "100% complete", until established otherwise by pilot/subsequent testing. X31 JFARGNOLI - - 1/13/99: Deleted all the "None" entries in this column for hydro facilities and the Intertie, because columnar of cell-count formulas linked to other spreadsheets. If there are "none", no need to say so. G32 JACK FARGNOLI - - 1/13/99: The comment below also applies to all cells in this column which are marked "4&5" With respect to the Relays with embedded processors, the Governor Control systems, and the miscellaneous systems, it is not practical or feasible to test the systems completely for Y2K compliance. The component parts within these systems that may fail are numerous “black boxes” that cannot individually be tested. Also these systems can be bypassed if they fail. Therefore, the contingency plan for Y2K is the same as it is for whatever other reasons these component parts sometimes fail. The plant operators maintain an inventory of component parts and will replace any failed component parts. Also the equipment manufacturers have been contacted and statements received from most verifying that inventoried replacement parts are Y2K compliant. Those systems that contain suspect component parts are being tested where feasible and any faulty component parts will be scheduled for replacement prior to the expected failure date. R32 NOTE - - The AEA comment below applies to the testing of all hydro facilities (i.e., Bradley Lake, 4-Dam Pool, Larsen Bay) plus the AK Intertie. Redundant copies of comment have been deleted. - Jack Fargnoli, 1/13/99 “AEA COMMENT" Even though the SCADA and Maintenance Management systems have manual overrides, AEA will test those systems because it is practical and economically prudent to do so. AEA will be testing these systems during the first half of 1999 by either implementing manufacturer recommended test procedures if available or through scheduled date changes on the systems. Testing cannot be done apart from actual operation of the plants and consideration of the energy needs of the communities served. Therefore, testing has to be planned and coordinated in conjunction with the utility companies’ ongoing operations of the plants. One of the Four Dam Pool plants is scheduled to be tested in January, 1999. If any problems are found, repairs will be made and the systems will be retested to certify Y2K compliance. AEA will schedule tests at the other plants after tests at the first plant is completed, making any necessary changes based on what was learned in the first test. We estimate that testing of all the plants will be completed by July, 1999. 2/24/99 AEA COMMENT UPDATE: There has been some testing of SCADA by AEA's utility operators with satisfactory results. Additional testing is ongoing with estimated completion of testing remaining July, 1999. 4/26/99 Update Additional inventory and assessment work has been completed at the Four Dam Pool projects. No major problems were identified. Solomon Gulch Project reported that they tested the "off-line" master on SCADA on 4/15/99 and This information is a Year 2000 readiness disclosure statement made under the state report July print version.xls 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 12 of 17 Y2K DEPARTMENT STATUS REPORT there were no problems. There will a full operational test done ata later date. Y2K drill is scheduled for Swan Lake on 5/27/99. Cell: X32 Comment: Art Copoulos 5/21/99: AEA has requested that the operators of Bradley Lake and the Alaska Intertie certify for Y2K compliance the AEA owned facilities they operate and are responsible for, their own internal systems that support AEA owned facilities, and any equipment or services they provide to support the AEA owned projects. Cell: R34 Comment: Aidea: 7-20-99 Maintenance management program not critical to plant operation. The maintenance schedule can be maintained manually. The system has been verified as complinant by the manufacturer. Non-compliant hardware has been replaced. No testing planned. Cell: R35 Comment: Art Copoulos 5/21/99: Update on communications equipment testing on AEA projects: The Division of Telecommunications, has advised us that the equipment on their “need information” list is very unlikely to have problems. They recommend employing a “risk-it" strategy for all but 2 items on this list. Also, nll but 2 items on this list are date stamped so testing would not be possible. AEA has requested that all the projects update their telecommunications equipment inventories. Once this information is available we will take appropriate actions, if any are needed. 6/15/99 Art Copoulos Provided updated equipment inventory lists as best as possible. Requested cost estimate to finalize need-info list. 7/20/99 Div Comm. is finalizing compliance checks on remaining items. Provided CFR for their time. Cell: R36 Comment: Linda MacMillan/Art Copoulos: 5/19/99: The operating utility, KPU, has completed in excess of 80 hrs. of testing on their SCADA which part of the Swan Lake SCADA System. The system is fully Y2K compliant. Hewlett Packard has also confirmed that the RTE_A operating system is certifiably Y2K compliant. There are a number of subroutines that were modified to handle Y2K date stamps 6/15/99 Art Copoulos - Meet with KPU staff, reviewed documents and test results. Testing is complete on this SCADA system. Cell: X36 Comment: Art Copoulos 5/21/99: AEA has contacted all appropriate Four Dam Pool contractors and service providers requesting certification for Y2K compliance on any equipment or services they provide to support the AEA owned projects. Cell: R37 Comment: Aidea: 7/20/99 Relays coinfirmed compliant by manufacuturer. Testing has been performed successfully on similar realys in the KPU system and on other projects. No additional testing recommended. Cell: R38 Comment: Aidea: 7-20-99 Maintenance management program not critical to plant operation. The maintenance schedule can be maintained manually. The system has been verified as complinant by the manufacturer. Non-compliant hardware has been replaced. No testing planned. Cell: R39 Comment: Art Copoulos 5/21/99: Update on communications equipment testing on AEA projects: The Division of Telecommunications, has advised us that the equipment on their “need information” list is very unlikely to have problems. They recommend This information is a Year 2000 readiness disclosure statement made under the state report July print version.xls 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 13 of 17 Cell: Comment: Cell: Comment: Cell: Comment: Cell: Comment: Y2K DEPARTMENT STATUS REPORT employing a “risk-it” strategy for all but 2 items on this list. Also, nll but 2 items on this list are date stamped so testing would not be possible. AEA has requested that all the projects update their telecommunications equipment inventories. Once this information is available we will take appropriate actions, if any are needed. 7/23/99 Div Com has been provided a scope of work and CSR requesting that they finalize compliance remediation effort on certain equipment. R40 Linda MacMillan/Art Copoulos: 5/19/99: SCADA manufacturer, HSQ Technologies, has developed Y2K testing procedures for the TYEE and Terror Laks SCADAs. The SCADA manufacturer has previously certifed the SCADAs at these facilities to be Y2K compliant and has provided documentation of a similar test on a similar SCADA system they maintain. Considering that similar systems have been tested successfully, that the manufacturerer has certified the system as being compliant, and that we have the option of operating the plants on manual, it will be difficult to justify the additional costs associated with testing. AEA is currently evaluating a proposal to complete SCADA testing by the manufacturer at TYEE and Terror Lake Facilities. 6/15/99 Art Copoulos At this point for reasons stated above, and due to the high associated costs, no additional SCADA testing is recommended for this system. R41 Aidea: 7/20/99 Relays coinfirmed compliant by manufacuturer. Testing has been performed successfully on simmilar relays at Swan Lake and other projects. No testing recommended. R42 Aidea: Aidea: 7-20-99 Maintenance management program not critical to plant operation. The maintenance schedule can be maintained manually. The system has been verified as complinant by the manufacturer. Non-compliant hardware has been replaced. No testing planned. R44 Linda MacMillan/Art Copoulos: 5/19/99: April, 1999 SCADA testing showed no Y2K problems. There is additional operations testing is planned for June, 1999. Results are summarized below: The following tests were executed to evaluate the potential for Y2K problems on the Solomon Gulch SCADA system: 1) SCADA system was locked on side “A”. 2) Side “B” was pulled up on screen 2. 3) Side “B” Early Warning System was toggled out of service on the S/W display pg. 1 at points 6, 7, 8, 9 & 11. Point # 10 is already out of service. 4) At the System Display, the CPU to CPU link was toggled out of service. In effect, our “back up” SCADA computer was isolated and any Y2K issue problems that could have caused an operational malfunction would have been limited to the indication of control signals within the side “B” computer itself. The following tests were then performed to determine Y2K compliance: 1) Time and date were set to 31-DEC-99, 23:56:00. Once the clock was set we waited until it rolled past midnight and the date changed to 10-JAN-00 and continued with no adverse effects. 2) After eight minutes we executed a reload command from the hard drive and it rebooted like normal. 3) At nine minutes past we powered down the “B” side computer at the master station, waited one minute and powered back up. 4) At twelve minutes past we inserted the Bernoulli 20MB floppy disc and reset the “B” side computer. The same tests were performed for each of the following dates with satisfactory results. This information is a Year 2000 readiness disclosure statement made under the state report July print version.xls 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 14 of 17 Cell: Comment: Cell: Comment: Cell: Comment: Y2K DEPARTMENT STATUS REPORT Inthe year 1999 In the year 2001 1) 08-SEP-99 to 09-SEP-99 1) 28-FEB-01 to 01-MAR-01 2) 09-SEP-99 to 10-SEP-99 In the year 2000 In the year 2004 1) 28-FEB-00 to 29-FEB-00 1) 28-FEB-04 to 29-FEB-04 2) 29-FEB-00 to 01-MAR-00 2) 29-FEB-04 The following additional tests were performed with unexpected events resulting with year recognition problems but no adverse effects were found. 1) Set time and date to 31-DEC-99, 23:56:00 2) Saved the database. 3) Powered down the “B” side computer. 4) Powered back up after five minutes had passed. The expected result was to see the clock and calendar had advanced to 01-JAN-00, 00:01:00 and counting. This did not occur. What we saw was 01-JAN-99, 00:01:00 and counting. The clock, day, and month advanced expected but the year stayed at 99. This test was repeated several times to confirm the results. The same four steps were then tested on all of the dates listed in the first test with similar unsatisfactory results. When the test was performed on the leap year, the clock always advanced as expected but the month and day did not reflect the leap year 29-FEB, instead it went to 01-MAR. The year remained the same as expected. The incorrect dates were easily changed to indicate the desired day, month, and year by manually entering them and then resetting the clock. All of the results from these tests were forwarded to Pete Castingway of Landis & Gyr and he is going to get back with us after doing the same testing in their shop. The SCADA system is powered up 24 hours a day typically. Its power supply comes from the DC inverter which, during a total outage, draws power from the plants main battery bank and never sees an interruption of power. Powering down is not a normal operation. In fact, it is only powered down for non-routine maintenance such as the changing of a hardware device or internal cleaning. Powering down during the change of days, or months, or years would be considered extremely unusual. Under normal conditions, the way the SCADA system works right now, we should not experience any malfunctions caused by Y2K turnover. In the highly unlikely event that we should experience a SCADA power failure during the change, it would appear that the date glitches themselves would have no operational effect. When Landis & Gyr complete their testing, they will notify us of what action we need to take, if any, to correct the problems with date changes during power down times. Additional operational testing planned for early June consists of connecting side B (back-up) to remote plant PLC's and RTU and isolating side A. This will be followed by repeating the same tests (described above) on side A, with side A isolated. Assuming side A tests successfully, while isolated, it will be reconnected to plant and equipment for live testing. Live testing will then be completed with diesel generators on line and personnel available on standby should unforeseen problems arise R45 Aidea: Aidea: 7/20/99 Relays coinfirmed compliant by manufacuturer. Testing has been performed successfully on simmilar relays at Swan Lake and other projects. No testing recommended. R46 Aidea: 7-20-99 Maintenance management program not critical to plant operation. The maintenance schedule can be maintained manually. The system has been verified as complinant by the manufacturer. Non-compliant hardware has been replaced. No testing planned. R48 Art Copoulos 6-15-99: HSQ may be coming to Terror to do another job, if so, will evaluate the possibility of them doing some SCADA Y2K testing while they are there. This information is a Year 2000 readiness disclosure statement made under the state report July print version xls 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 15 of 17 Y2K DEPARTMENT STATUS REPORT 7-13-99 - HSQ not coming to Terror, will forego testing for same reasons as Tyee. Same SCADA system as Tyee. Cell: R49 Comment: Aidea: 7/20/99 Relays coinfirmed compliant by manufacuturer. Testing has been performed successfully on similar realys . No additional testing recommended. Cell: R50 Comment: Aidea: 7-20-99 Maintenance management program not critical to plant operation. The maintenance schedule can be maintained manually. The system has been verified as complinant by the manufacturer. Non-compliant hardware has been replaced. No testing planned. Cell: R51 Comment: Linda MacMillan/Art Copoulos: 5/19/99: Control systems do not rely on date information so testing will not be an option. Cell: R52 Comment: Aidea: Aidea: 7/20/99 Relays coinfirmed compliant by manufacuturer. Testing has been performed successfully on similar realys . No additional testing recommended. Cell: R54 Comment: Art Copoulos 5/21/99: Some follow-up assesment work being finalized. It is not anticiapted that there is any date stamping, in which case testing will not be an option. 6/15/99 Setting up a meeting with participants to share information, including results from consultant assesment, and to determine if there are any additional items that need to be addressed. 7/20/99 Relays coinfirmed compliant by manufacuturer. Testing has been performed successfully on similar realys and some testing has been performed by utilities operating and maintaining the Intertie. No additional testing recommended. Cell: X54 Comment: Art Copoulos 5/21/99: AEA has requested that the operators and maintaners of Alaska Intertie certify for Y2K compliance the AEA owned facilities they operate and are responsible for, their own internal systems that support AEA owned facilities, and any equipment or services they provide to support the AEA owned projects. Cell: F56 Comment: Jack Fargnoli - 4/16/99: Changed this from " "1/1/95". Cell: F57 Comment: Jack Fargnoli - 4/16/99: Changed this from " "1/1/95". t ! This information is a Year 2000 readiness disclosure statement made under the state report July print version.xls 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 16 of 17 Y2K DEPARTMENT STATUS REPORT Cell: C61 Comment: JFARGNOLI - - 1/13/99: Data needs to be entered in this row to track progress of efforts involving the department's Desktop/LANs/WAN compliance functionalities (e.g., PC's, servers, routers, etc.). Also, among the other agencies in the rows above, only the AIDEA Loan Servicing MCBF includes any mention of its desktop/LANs/WAN Y2K efforts; these should be added to the spreadsheet. Tom Lawson: Data has been entered in the ARR and Investments (in addition to AIDEA) sections regarding Desktop/LAN/WAN support of MCBF. Each of the DCED MCBF are supported independently by these entities. | This information is a Year 2000 readiness disclosure statement made under the state report July print version.xls 1998 federal Year 2000 Information And Readiness Disclosure Act Of 1998 (P.L. 105-271). Page 17 of 17 Technical Standards Meeting 6-10-99 Preliminary Recommendations for Y2K Compliance — Discussion Items Project responsibilities 1. we Complete drill in advance of Year 2000 where the plant is operated manually while simulating loss of SCADA and partial loss of voice communications. Also simulate start-up and operation of alternate power supplies under these conditions. Document results and send to AEA. Review KPU planned drill (attached). (O&M item) Complete appropriate repairs/upgrades/tests/contingency planning as recommended by AEA. Work and costs will be administered by Art Copoulos and charged to AEA cost code subject to AEA approval of scope and costs. (AEA administrative or R&R) Have adequate staff available or on call for manual operation of plant and alternate power supplies on 12/31/99. Document plans in contingency plan and send to AEA. (O&M item) Implement stepped-up security measures on 12/31/99. Document plans in contingency plan and send to AEA. (O&M item) Provide input on Y2K contingency plan and send to AEA. Reference attached contingency plan (O&M item). AEA Responsibilities AEA will finalize list of repair/replacement/test items based on results of EPS review and investigation. Art Copoulos will meet with each Project Manager to develop this list. (AEA administrative or R&R). AEA will establish cost codes to charge minor repairs/upgrades/testing. All work will be subject to AEA approval and according to AEA approved scope of work. Work and costs will be administered by Art Copoulos. There will be 2 separate cost codes, one for R&R and one for administrative activities (AEA administrative or R&R). AEA will finalize test and contingency plans based on input and recommendations received from each plant (AEA administrative or R&R). Ketchikan Public Utilities Electric Division Y2K Contingency Plan Goal: To develop a contingency plan in the event that some or part of KPU’s Electric facilities fail as a result of Year 2000 turnover. Drill: Two drills are planned for testing all facilities as follows: May 27, 1999 Personnel will meet at KPU Administration building, first floor conference room to set up and coordinate the drill. “ September 9, 1999 Personnel will meet at the designated locations and test the contingency plan developed. Contingency Plan: 1. Take SCADA off line. 2. Personnel on site at all powerhouses to manually operate all systems. After manual operations have been checked to insure they are running properly, each powerhouse will be placed back into operation individually with Swan Lake being brought on line last. Both drills will be performed under the following assumptions: No telephone communications / Telephone communications available. No radio communications / Radio communications available. *The PLC unit for #4 diesel at Bailey needs to be tested by Wartsila Representatives. Personnel responding: Electric Division Manager Assistant Electric Division Manager Powerhouse Operators Lineman Substation Crew SCADA Technicians When the operators arrive at their assigned powerhouses, the Bailey System Operator will request that the following powerhouses be taken off of SCADA: Bailey, Ketchikan and Beaver Falls. All of the above powerhouses will be operated in manual mode until it is determined that all communications are operating. Y2K Contingency Plan December 31, 1999 All in town personnel will meet at Bailey Powerhouse at 9:00 p.m. for site assignments to the powerhouses. Swan Lake personnel will be at their work site at 11:00 p.m. The following events are to occur upon arrival to the assigned sites. Bailey Control Center (Powerhouse) Swan Lake Powerhouse Ketchikan Powerhouse aoe a= Beaver Falls Upon arrival, verify communications via telephone Upon arrival, verify communications via telephone Upon arrival, verify communications via telephone Upon arrival, verify communications | via telephone Verify Communications via radio Verify Communications via radio Verify Communications via radio Verify Communications via radio Notify Bailey Control Center that you are removing SCADA control to manual control. Notify Bailey Control Center that you are removing SCADA control tc manual control. 11:30 p.m., Bailey Operator will have all available diesels on line. Bailey Powerhouse will carry the load from Ketchikan Substation North 34.5 breaker to the north end of the system. 11:35 p.m., Bailey Operator will zero across the Ketchikan Substation North 34.5 kV breaker and open the breaker. 11:45 p.m., Bailey Operator will open the Bailey/Swan Lake 34.5 kV tie breakers. Personnel will manually operate Personnel will manually operate Personnel will manually operate Swan Lake will only be energized to the Bailey/Swan Lake 34.5 kV tie breaker until after determining that SCADA is functioning. Beaver Falls will carry the load for the south side of the system from Ketchikan Powerhouse to Beaver Falls. Y2K Contingency Plan January 1, 2000 - 12:01 a.m. At 12:01 a.m., the following plan will be implemented. Bailey Control Center (Powerhouse) - 1 Swan Lake Powerhouse Ketchikan Powerhouse Beaver Falls Verify communications via telephone Verify communications via telephone Verify communications via telephone Verify communications via telephone Verify Communications via radio Verify Communications via radio Verify Communications via radio Verify Communications via radio Personnel will manually operate Personnel will manually operate Personnel will manually operate Check breakers via SCADA Check breakers via SCADA | Swan Lake will be tied back into the system after determining that SCADA ‘is functioning. Beaver Falls will carry the load for the south side of the system from Ketchikan Powerhouse to Beaver Falls. Check substation auxiliary breakers via SCADA Reactivate SCADA as directed by Chief Powerhouse Operator } Reactivate SCADA as directed by Chief Powerhouse Operator Y2K Contingency Plan January 1, 2000 - 1:01 a.m. At 1:01 a.m., the following plan will be implemented. 7 Bailey Control Center | Swan Lake Powerhouse | Ketchikan Powerhouse Beaver Falls (Powerhouse) —e = Tie in Ketchikan Powerhouse and Beaver Falls Y2K Contingency Plan January 1, 2000 - 2:01 a.m. At 2:01 a.m., the following plan will be implemented. Bailey Control Center Swan Lake Powerhouse Ketchikan Powerhouse | Beaver Falls (Powerhouse) Tie in Ketchikan Powerhouse and | | Beaver Falls d Substations Point Higgins Ward Cove Ketchikan ~ Mountain Point | Verify auxillary feeder breaker is | Verify auxillary feeder breaker is Verify auxillary feeder breaker is Verify auxillary feeder breaker is operating via SCADA operating via SCADA operating via SCADA operating via SCADA FOUR DAM POOL HYDRO CONTINGENCY PLAN Four Dam Pool Hydro consists of four separate hydro electric power generation plants. The four plants are: 1) Solomon Gulch, located in Copper Valley, is operated for AEA by Copper Valley Electric and serves Valdez, Glenallen and Copper Center. Terror Lake, located on Kodiak Island, is operated for AEA by Kodiak Electric and serves the city of Kodiak.. Swan Lake. located in southeast Alaska, is operated for AEA by Ketchikan Public Utilities and serves the city of Ketchikan. Tyee Lake, also located in southeast Alaska, is operated for AEA by Thomas Bay Power Authority and serves Petersburg and Wrangel. 2) 3) 4) These plants are the main power generation plants for these communities. When these generation plants are not operating power is supplied through back up diesel generators owned and operated by the local utilities. Dependencies The systems within the plants that could be affected by Y2K problems are the supervisory control and data application (SCADA) systems, maintenance management system, and relays with embedded processors. Impacts of Y2K disruptions We expect little to no reduction in generating capabilities resulting from a Y2K problem. The identified systems can be manually overridden and the plants can continue to operate irrespective of Y2K problems. Currently the plants are staffed to operate in this manner no matter what causes these systems to go down. In addition the utilities have back up diesel generators to provide power when the plants are down for whatever reason. Assumptions The plants are operated under contract for AEA by the local utility companies. AEA will rely on them to staff the plants adequately to operate manual override systems and have adequate inventories of parts. Contingency Plan Overview Given that there are manual overrides for the Y2K sensitive systems and back up diesel generators we anticipate no disruption in electric power for the communities served by the Four Dam Pool plants. Invoking the Contingency Plan The plant staff would operate override systems and begin repairs in the event of failure (for whatever reason) of the systems identified. Failure could occur because of power outage, equipment failure, etc. Contingency Plan Effects and Duration Power generation would continue normally. Additional staffing may be required for a short period of time to do any needed repairs and operate manual override systems. The duration could last from minutes to days depending on the reason. Contingency Plan Procedures SCADA: Switch to manual override to monitor and control generators and make repairs Relays with Embedded Processors: Replace failed components with ones that have been certified by the manufacturer to be Y2K compliant. Maintenance Management System: Replace failed components with ones that have been certified by the manufacturer to be Y2K compliant. Manually prepare maintenance schedules for later input into the system database if the system is down for an extended period of time Contingency Plan Contacts AEA Main Contact: Art Copoulos, (907) 269-3029 acopoulos@aidea.org AEA Secondary contact: Stan Sieczkowski, (907) 269-3024 ssieczkowski@aidea.org @54.21/1999 16:83 98752211 ELECTRIC POWER SY Alaska Energy Authority Y2K Assessment Tyee Lake Project May 21, 1999 PAGE 98 Electric Power Systems, Inc David W Abuniinaafne. P.E. @5/21/1999 16:83 9875221182 ELECTRIC POWER SYSTM PAGE 9 ALASKA ENERGY AUTHORITY TYEE LAKE INVESTIGATION Y2K COMPLIANCE REPORT TABLE OF CONTENTS 1 Alaska Energy Authority —- Tyee Lake Y2K Investigation........ aN scneeeeneuae 1.1 Scone of thre Investiqanthon ssassssssssv.0-----son-nnsssacssnnssasssseaesseusrsvgesseezeseasscoosasissitasnessnasigees aeeesnzeeseeereecessese 2 2 Executive Summary 3 Tyee Power House ReVICW wceuseccsecscesessseeereeeneecceees enna ssUSaEsHEsidsranosseceaenssaceseceassesseseess eseeceseveresd 3.1 Protective SYStOM oe cccscsessesessesssesserenssessssescesececesecesesecscacseseesssacsssaneueassesessssessssentseseseserstenseseenees B 32 POWer Plant Controls s sscscesssssscssssssecwrnsasvesssisesascosasosssusnssecsaseuseassucoetyssessronctyenssbeess entustoreneceessadeonsraseecess 3 3.3 TOO SCADA Sy Stern cnc. ce2-s0scse0iene0zenesesnescesneoeenoncenssvaatitoassettes0%es sUsuwiaT04s@¥aus0u0d 10000 9s0st 0n7 wseesneses esses sesstes 3 3.4 Submarine Cable Monitoring System... 3.5 Wrangel) SWitchy ard oo... cece ccecsseseeeeceesssesesssansaneeaeeasseesseecsseeseenescsesecaeeesseseseesessgesseesceceesesegeseseeee 4 B.G)_ .. Wrangell Substeation....cisscssessisscossatsoenssesusesssenssuresssnznesureceroveesonsessesoessoestacsensaisqnnsunesinéaseseenstecscassanensians 4 3.7 PRLEFSDUIG SUDStMON 55a ssc cts ssces ccsescesncasastcnrecssnase cessnsnasvsstausnancesusassunenassenssenessesanesesssssoetraoneestesessee’ 4 3.8 SY SUES PAU CS sees ces ccsarssnscansensasavecwessevspavoaseuse ou ststescsveaswecersssaesos esses Sotit Capa AweaacaSaT et TeSE TESST SSSA TOIRSEOSTEN 5 ELECTRIC POWER SYSTEMS PAGE 1 0921499 95/21/1999 16:83 98752211 ELECTRIC POWER S¥ PAGE ALASKA ENERGY AUTHORITY TYEE LAKE INVESTIGATION Y2K COMPLIANCE REPORT 1 Alaska Energy Authority — Tyee Lake Y2K Investigation 1.1 Scope of the Investigation Electric Power Systems, Inc. (“EPS”) was contracted to perform a system inventory and investigation of the Tyee Lake Powerhouse and associated transmission system for the Alaska Energy Authority through its prime contractor, Dryden & LaRue Inc. EPS was to review the material obtained by the Tyee Lake Operator, the Thomas Bay Power Authonty and inspect the powerhouse and substations for microprocessor based equipment in order to ascertain the overall compliance with Y2K. EPS was to review the literature from each of the manufacturers and determine which items met the AEA definitions of compliance and ascertain the risk to the Tyee system of failure of each item not in compliance, or af those items whose compliance can not be determined. 2 Executive Summary Most Manufacturers’ Y2K compliance testing and certification is conditioned on laboratory testing conditions. Therefore under the Y2K compliance definition adopted by the AEA, most of the microprocessor-based equipment could not be considered compliant since the Manufacturers' Y2K compliance certificates are not applicable to field conditions such as those at Tyee Lake. However, in developing compliance testing and recommendations, EPS has relied on sound engineering judgement to determine what systems installed in the field may differ from laboratory conditions and would therefore warrant field testing. Throughout our review, the emphasis has been on the functionality of the equipment, the risk of its failure and the consequences of a functional failure following the century rollover. The Tyee Lake project is in very good overall compliance with Y2K. The manufacturer of the most critical item in the system, the Tyee SCADA system built by HSQ technology responded in writing that their system adhered with the strictest definition of compliance in laboratory testing. A similar system has been tested in the field by HSQ and found to be fully compliant and HSQ has supplied the test procedure used for that site. HSQ does recommend verifying the software version operating on the Tyee SCADA system. The submarine cable alarm system is not installed on a Y2K compliant computer, however, the system does not perform any control or personal protective functions and is not considered a critical system. The protective relaying and control systems are Y2K compliant. The energy metering system is not Y2K compliant, however a firmware upgrade is availabie to bring the meters into partial compliance. 18 95/21/1399 16:83 9075221182 ELECTRIC POWER SYST PAGE 11 ALASKA ENERGY AUTHORITY TYEE LAKE INVESTIGATION Y2K COMPLIANCE REPORT 3 Tyee Power House Review 3.1 Protective Systems The only microprocessor-based equipment used for the protection of the generators, transformers, transmission lines and other equipment at the Tyee station are the Schweitzer Engineering Laboratories SEL-321 relays installed on the transmission line. These relays are Y2K compliant The possibility of a relay failure is considered very remote, however, in the event of a relay failure, consequences are an inadvertent line trip or a lack of protection for the transmission line. The relay is backed up by electromechanical relays in the event of a ground fault and a relay failure. The relay could be easily tested for functional Y2K compliance by changing the date to December 31, 1999 and allowing the relay to rollover to 2000 while monitoring the trip and alarm contacts and the meter quantities on the front panel. AEA should consider having this test completed during the routine maintenance scheduled on this relay in June. 3.2 Power Plant Controls There are no microprocessor-based controls or protection on the generators, turbines or other plant auxiliary equipment. Therefore, ali of these controls are inherently Y2K compliant and require no further testing or investigation. 3.3. Tyee SCADA System The Tyee SCADA system was manufactured by HSQ Technology and is Y2K compliant. The possibility of failing to function fallowing the century change is estimated to be very remote. However, HSQ originally stated there may be third party software or firmware included in the system which is not Y2K compliant. HSQ has completed a Y2K compliance test for a system very similar to the Tyee SCADA system. A copy of the test procedure and results is included in the appendix. The testing indicates that the HSQ SCADA system would be fully Y2K compliant if tested under the identical testing plan. HSQ has recommended that the software version of the SCADA system be verified to be version 6.05 or later in the SCADA computer to ensure compliance. We would recommend AEA test the SCADA system for functional Y2K compliance during one of the plant outages scheduled for the transmission line improvements over the next several months, most likely when the HSQ representative is at Tyee Lake to perform other scheduled work. AEA and HSQ should evaluate the extent of testing, however, we would like to point out that AEA has adopted the most stringent definitions of Y2K compliance for this project. Items such as the HSQ SCADA system may have an extremely low probability of failure, but still not be considered fully compliant due to the lack of specific testing required under the definition. We would recommend AEA consider testing the HSQ system for at least basic functionality during the scheduled HSQ maintenance at Tyee in June. ELECTRIC POWER SYSTEMS PAGE 3 0821789 @5/ 21/1999 16:63 906752211 ELECTRIC POWER SY PAGE ALASKA ENERGY AUTHORITY TYEE LAKE INVESTIGATION Y2K COMPLIANCE REPORT Should the HSQ system fail its Y2K rollover, the Tyee system would be without remote control and monitoring functions. The power plant could be manually controlled with all switching performed manually. 3.4 Submarine Cable Monitoring System The Tyee Lake transmission system utilizes a submarine cable monitoring system to monitor the status of the oil-filled submarine cable oil supply system. This system is currently installed on a PC that is not Y2K compliant. We do not believe this monitoring system is considered critical to the operation of the Tyee Lake transmission system. The system does not perform any control or critical protection functions. AEA should evaluate the importance of the system to its facilities and determine whether the computer should be replaced with a ¥Y2K compliant computer or whether the date on the existing cormputer should be changed to an earlier year that would not roll over to 2000 on January 1. 3.5 Wrangell Switchyard The only items installed in the Wrangell Switchyard with microprocessor-based equipment are the HSQ RTU, the SEL-321-1 relay and the JEM-10 revenue meter. As stated in the power house section of the report, the SEL-321-1 relay is fully compliant. The JEM-10 meter is not fully compliant, but may be brought into compliance with a firmware upgrade. The JEM-10 meter may not be fully compliant but will not fail during the Y2K rollover. The meter will continue to function correctly but will report the date incorrectly to extemal devices. AEA should consider having this meter upgraded during its meter audit scheduled for June, 1999. HSQ has supplied information that indicates their RTUs are inherently Y2K compliant and need not be tested. The risk of a relay or revenue meter failure is considered very unlikely. 3.6 Wrangell Substation 3.7 The only items installed in the Wrangell Substation with microprocessor-based controllers are the HSQ RTU and the JEM-10 revenue meter. The JEM-10 meter is not fully compliant, but may be brought into compliance with a firmware upgrade. AEA should consider having this meter upgraded during its meter audit scheduled for June, 1999. HSQ has supplied information that indicates their RTUs are inherently Y2K compliant and need not be tested. The risk of a relay or revenue meter failure is considered very unlikely. Doterchuim Subetatinn 2 SorSaieyg suastanen The only items installed in the Petersburg Substation with microprocessor-based controllers are the HSQ RTU, a Schweitzer SEL-251 relay, an SEL-DTA and the JEM-10 revenue meter. The SEL-251 Relay is fully compliant, as is the SEL-DTA device. The JEM-10 meter is not fully compliant, but may be brought into compliance with a firmware upgrade. AEA should consider having this meter upgraded during its meter audit scheduled for June, 1999. ELECTRIC POWER SYSTEMS, PAGE 4 06/21/83 12 @5/21/1999 16:83 9875221187 ELECTRIC POWER SYS PAGE 13 ALASKA ENERGY AUTHORITY TYEE LAKE INVESTIGATION Y2K COMPLIANCE REPORT HS@Q has supplied information that indicates their RTUs are inherently Y2K compliant and need not be tested. The risk of a relay or revenue meter failure is considered very unlikely. 3.8 System Spares EPS did not observe any microprocessor based spare components in the Tyee Lake powerhouse, substations or warehouse, therefore all spares are assumed to be Y2K compliant. : Wrangell, Alaska tee Lake Hydroelectric Project Thomas Bay Power Authority Product | Version Contacted Date Partial Full Comments Status Notes Certificates of Compliance | Compliance Compliance? | Tap Changer }MO0067E Bob Schuyler -727-544-[512/99 |See Comments |Sea comments |Per phone conversation with Angela of Gore [Resolved No Conrols. 2326 ext. 432 of e-mail to Electric (1-425-883-4505) Beckwith cannot becomkig@psinst.cam or supply Y2K Information spacific for this device Allen or Angela of Gore for tagal reasons. It is recommended that AEA’ Efectric @ 1-425-883-4505 investigate this device for date infor- mation land if necessary perform Y2K tests. 'V350 CPU HWT75 & www.dell.com & 2/11199 |Yes INSTL Full See NSTL Readme document file fora Resolved Yes HWT76 pwwew.nsil.oom Compliance complete definition af Y2K compliance. (See comments) | Testing does not verify AIDEA definition points '3, 4, and 6 of Y2K compliance. ii IMAPCON Jason Maxwell or Craig 1- [2/11/99 |Yes : See comments |All versions use julian dates to represent Resalved Yes Software 800-223-4791 Fax: 1-515- current date and Is therefore compliant. 331-3373 or Century Ambiguity is resolved by defining year www.mapcon.com:B0/¥ ear2 fields 0-29 as meaning 21st century and year 000_Gen.asp fields 30-99 as meaning 20th century. Leap jar calculation not verified. Miser Softyeare}6.05 Hat Spence @ 1-800-486- |12/23/98/See Comments [See comments |HSQ recommends verifying that version 6.05 | Unresolved; walling for reply | Yes 6684 Fax #: 1-650-952- higher is presently installed. HSQ believes |sent fax showing AIDEA and 7206 or woew.hsq.comiy2ks this is Y2K compliant but won't swear to-it AEA definitions of unless it has dons a lest on a particular compliance isysiem. Any problems HSQ vail fix for owners jof 6.05 or later free af charge. SCADA IPE32A-BD Hal Spence 12f23/98)N.A. Yes (Tha fax on April 30, 1999 references the sk Resolved Yes workstation & 6684 Fax #. 1-650-952- defining points as being the AIDEA six defining ISCADA main 17206 or veww.hsq.com/y2k/ points of Y2K compliance and assumes software 6.05 or higher. JR 2500 Hal Spence @ 1-800-4B6- [5/12/99 jN.A. Yes All RTU's are Y2K compliant since they do nat |Resolvad Yes 6684 Fax #. 1-650-952- procass the date. 7206 or www. hsq.comy2k/ Windows: 98, wren. microsoft.com 4/29/99 |Yes See comments [Minor non-compliance Issues do exist and can |Resolved Yes bs resolved by obtaining and installing a Windows 98 Year 2000 update. Product Version Contacted Date Partlal Full Comments Notes to Self Certificates of Compliance | Compliance Compliance? | CPU C138LI SYN | Melinda of TBPA @ 1-907- [2/11/99 |Yes ‘See comments |See NSTL Readme document file for a clear [Resolved Yes 98081003 | 874-3834 ldofinition of Y2K complianos. Testing doos not verify AIDEA definition points 3, 4, and 6 'Y2K compliance. ‘Softvare wew.tevelalion.com 2/1199 [NA. Yes Limited 2 digit date input for year. However, [Resolved Yes 20th century date entries are represented by lyears 30-99 and 21sf century dale entries are represented by years 00-29. This applies to ‘aH versions. €@:9T 6661/12/S8 3T1ZSS286 AS A3MOd O1Y103573 pT 39Vd Thomas Bay Power Authority Wrangell, Alaska Lake Hydroelectric Project lay SEL 321-1 hwww.selinc. comy2ktests.ht This relay satisfies all AIDEA dafining points of/Resolved Yes mor Dean Klas @ 1-509- compliance. See letter from Dean Klas of 332-1890, Fax: 1-509-332- ‘Schweitzer Engineering Laboratories, inc. 6187 lay SEL 251 nwwy.selinc.comly2ktests.ht This relay satisfies all AIDEA defining points of Resolved Yes m or Dean Klas @ 1-509- compliance. See letter from Dean Klas of 332-1890, Fax: 1-S09-332- ‘Schweitzer Engineering Laboratories, Inc. 6187 day Display [RD worn. séling.com/y2ktests.ht This device gels its date/time information fram |Resolved Yes im or Dean Klas @ 1-509- ithe altached relay. It does not have an 332-1890, Fax: 1-S09-332- intemal software clock and only displays véal 6187 ithe relays clock reports. nl itl-function |JEM-10;J10 — |wwew.rochester.com/Y 2000/ There Is compliance for the JEM 10 Firmware | Resolved Yes sctronic 22109R12- 'y2kjem 10.him; Deborah Version 3.23.01 P/N 1300-274 and JEMSET ater 2110 Oryja @ 1-888-880-5361; Canfiguration Software Version 3.20.02 P/N Fax: 1-716-238-4945 1300-229. “Century Ambiguity” will remain if the clock handles dates with a 2 digit year representation. Uy SAN 98060202 | Talk lo Melinda @ Tyee @ ‘See NSTL Readme document file for a clear |Resalved Yes 1-907-874-3834 definilon of Y2K compliance. Testing does not verify AIDEA definition paints 3, 4, and 6 af] 'Y2K compliance. ftware Terry Strandberg 1~425-820}2/11/89 May not log and archive data after 1999 Resolved No 6363 and Fax: 1-425-820- cosrectty. Software/system checks will need to! 7031 of be parformed to verify compliance with AIDEA 'veww.zetron.convenglishYab idefinilons of compliance 3, 4, and 5. Dates outz/y2kform.html from 80-99 are 20th cenlury dates and dates 00-79 are 21st century dales. €@:9T 666T/1Z/SB Z8TT2ZS266 WLSAS YSaMOd OTY19373 ST 39vd @5/21/1999 16:43 96752211 ELECTRIC POWER SY PAGE 62 Alaska Energy Authority Y2K Assessment Swan Lake Project May 21, 1999 Electric Power Systems, Inc @5/21/1999 16:83 9075221187 ELECTRIC POWER SYo™* PAGE 43 ALASKA ENERGY AUTHORITY ‘SWAN LAKE INVESTIGATION Y2K COMPLIANCE REPORT TABLE OF CONTENTS 1 Alaska Energy Authority — Swan Lake Y2K Investigation 1.4 SCOPES Of tia INVESG A ON casa sess cwssansssasasenseascarveneussonnsereusssaspssuseseagessnse sosussnsassonessaszeracesssastongeanenereseense 2 Executive Summary ..... 3 Swan Power House Review.............1006 wessicssasvuscesaosssseses™ seaees 3.1 Protective Systems..... 32 PGWeEF Plarit COMMONS sscccsccscccsasessecssevsnssenssascesesesusenssossersonsunsnensnsdeecsegensasrensnssnasssssenearsevererseesteeseenemnenscl 3 3.3 Swan Lake SCADA System..... 3.4 SWairii Lake SWRCHY SU cecssecascusssssvsessassccaccnossssnszvaxesnenssesusewssstesccusesssussessassssnunevasoversverssencnsencessosasvereasone 95/21/1999 16:43 9875221: ELECTRIC POWER S PAGE 64 ALASKA ENERGY AUTHORITY SWAN LAKE INVESTIGATION Y2K COMPLIANCE REPORT Gee Ve eats eee Rm OE tril] 1.4 Scope of the Investigation Electric Power Systems, Inc. (‘EPS”) was contracted to perform a system inventory and investigation of the Swan Lake Powerhouse and associated transmission system for the Alaska Energy Authority through its prime contractor, Dryden & LaRue Inc. EPS was to review the material obtained by the KPU personnel and inspect the powerhouse and switchyard for microprocessor based equipment in order to ascertain the overail compliance with Y2K issues. EPS was to review the literature from each of the manufacturers and determine which items met the AEA definitions of compliance and ascertain the risk to the Swan system of failure of each item not in compliance, or of those items whose compliance can not be determined. 2 Executive Summary Most Manufacturers’ Y2K compliance testing and certification is conditioned on laboratory testing conditions. Therefore under the Y2K compliance definition adopted by the AEA, most of the microprocessor-based equipment could not be considered compliant since the Manufacturers’ Y2K compliance certificates are not applicable to field conditions such as those at Tyee Lake. However, in developing compliance testing and recommendations, EPS has relied on sound engineering judgement to determine what systems installed in the field may differ than laboratory conditions and would therefore warrant field testing. Throughout our review, the emphasis has been on the functionality of the equipment, the risk of its failure and the consequences of a functional failure following the century rollover. The Swan Lake project is in good compliance with Y2K issues. Most equipment investigated did not have date handling capabilities and was therefore inherently Y2K compliant. The most critical microprocessor-based items in the system are the General Electric PLC's. These PLC’s do not handle dates and are inherently Y2K compatible. The Barber-Coleman digital data recording system could possibly present Y2K issues. Alaska Energy Authority should verify and/or upgrade to the appropriate software version to at least guarantee partial compliance. This system does not perform any control or personal protective functions and is not considered a critical systern. In testing the SCADA system that controls and monitors the Swan Lake facility, KPU personnel followed the recommended test procedures developed by Hewlette-Packard. The resulting tests indicate the SCADA system is fully Y2K compliant 3 Swan Power House Review 3.1 Protective Systems @5421/1999 16:93 90752211 ELECTRIC POWER S\ PAGE 65 ALASKA ENERGY AUTHORITY SWAN LAKE INVESTIGATION Y2K COMPLIANCE REPORT Schweitzer Engineering Laboratories SEL-221G relays installed on the transmission line. These relays are Y2K compliant. The possibility of failure during the century change is considered very remote. In the event of a relay failure, consequences are an inadvertent line trip or a Jack of protection for the transmission line. The relay is backed up by electramechanical relays in the event of a ground fault and a relay failure. The relay could be easily tested for functional Y2K compliance by changing the date to December 31, 1999 and allowing the relay to rollover to 2000 while monitoring the trip and alarm contacts and the meter quantities on the front panel. AEA should consider having this test completed prior to the century change. 3.2 Power Plant Controls There are no microprocessor-based controls or protection on the generators, turbines or other plant auxiliary equipment. Therefore, all of these controls are inherently Y2K compliant and require no further testing or investigation. The exception to this is the interface between the GE PLC and the powerhouse equipment. However, these PLC's are inherently Y2K compliant. 3.3. Swan Lake SCADA System Most of the Swan Lake SCADA system components and software do not have date handling capabilities or date related routines. Such components and software are therefore irrelevant with respect to year 2000 concems. SCADA system equipment containing microprocessors are the following: Elexor Company Promac software, GE PLC & PLC software, and a Gateway 2000 Pentium | 166 computer. The computer has been confirmed to be at least partially compliant; further tests on this machine will need to be performed to check for full compliance. Y2K tests for this computer need to verify compliance with AIDEA definitions of Y2K compliance #3, #4, and #6. The GE PLC has no date handling capabilities and is therefore Y2K ready. The PLC software retrieves date information from DOS and is used only for display purposes. Therefore the software is compliant but its source of date information may need investigation (it is assumed that the PLC software retrieves date information from the GE PLC itself in which case further investigation would be unnecessary). Further investigation may be required to ascertain that the PLC obtains its date information from the PLC as opposed to an external device. Elexor Company is no longer in business and therefore Y2K compliance testing will need to be performed on the Promacs software used for lake level monitoring or replaced with a Y2K compliant version. ff tested, all 6 AIDEA defining points will need to be used in the testing procedure to determine the level of compliance. KPU has completed extensive testing on the SCADA system used to control and monitor the Swan Lake facility. Testing was completed in accordance with Hewlette-Packard’s recommended testing procedures. The testing indicates the SCADA system is fully Y2IK compliant. Due to the extensive Y2K testing completed by KPU, the possibility of a SCADA failure due to Y2K rollover is considered very remote. @5/21/1999 16:43 987522111 ELECTRIC POWER SY PAGE 86 ALASKA ENERGY AUTHORITY SWAN LAKE INVESTIGATION Y2K COMPLIANCE REPORT 3.4 Swan Lake Switchyard The only item installed in the Swan Lake Switchyard with microprocessor-based equipment is the SEL-221G relay. As stated in the powerhouse section of the report, the SEL-221G relay is fully compliant and the risk of a relay failure is considered very unlikely. ‘Swan Lake Power Plark Ketchikan Public Utlity pany | Product Version Contacted Date Partial Full Comments. Certificates of Compliance | Compliance Compliance? Dipti Data [Model 67 HORE|Gearge Prentice () 1-615- [4/855 |Sae comments [Sea commenis |MDRG-a using sofware versions lower than [Yes ‘ Recoider 41040-8370. 637-9549 V3.1 buit before 1997 wil not recognize ay cdo keyboard entered dales afler December 31, 1999 starting on January 1, 1999. However, the clack will roll over ils clack propery. K the PU Is powered dawn for mare Ihan 72 . the clock will na longer be seliable. Hectic | Ground JE Z2. lwww besler.camvhimihimlin [47758 | NA. Yes davice nichades Irniled aumenic Yes Directional = |AQCSF swprhun®YEAR 2000; lilles. Howaver, lt does nck indude any Overcurrent Evalyn Knabel @ 1-618-654 Idate or Ume function, and therefore wil aot be} Ridday 12341 ext. 101 Fax: 1-616- impacled by Year 2000 issues. 1654-9224 S, Ine. [Digital readaul | FIAIE1 warn. bitrarics.comMirectory | 4/7/83 |NA. Yes device has no real time dock and is Yes indicating §— | VIAIEZ sunt; Joe Kowalski @ 1-610 dherafore inherently Y2K compliant. meter 1855-2444 Fax: 1-610-885- 0340 ystems, |Mapoan Jason Maxwell of Craig 1- {4/2099 | Yes See comments [AD versions usa juban dalas ta represent No ‘Software 2234791 Fax: 1-515- rent date and |s thesefore partially com- 1-3373 of plan. Century Ambiguity \s resoWved by .Mapean.comeayYear2. feflning year fields 00-29 as mearing 21st | Gen.esp Jcenlury and yees fields 30-94 as meaning 20th century. Leap year caloulation Is not verified. Digital readout fnw cledroindusires con [477989 JNA. i This dewoa has no reallimecackands [ves ies indicating {¥2K.nunl; Lisa Marton @ 1- therefore inherently Y2K compliant. rieker 516-334-0870 ext. 219 Fax: 1-516-338-4741 Pramacs |Campany no longey ¥1 Si2W89|See comments |Sae comments |!t is ecomynended thal this sattware be No ny —_ | Software {Lake} business replaced with @ Y2K carlified software or * level perforn ¥2K tesls on the exisling software ta Inanitoring) check for compliance. | y Pentium | 185 Mke Cartle of KPU @ 1-907/5'20/95 |Yes. NSTL Full Sue NSTL Readme document fike for a Yes 225-8135, Compllance (See|complete defialiion of Y2K compliance. \Camments) Testing does not verfy AIDEA definition jpainis 3, 4, and 6 of Y2K compliance. ipany | Product Version Contacted Date Partial Full Comments Certificates of Compliance | Compliance Compliance? i Programmable | Seiies € odel |www.getanuc.com_vt_binis}47s9 [N.A. Yes This device has na real tina dock andis ¥ Yes 3 Con cller Ca [nina dty2késeriess hin, tharelare inheranty Y2K complant. z |Aagala Wendling < 1-204 976-6135 $ a PLC softenre [Loge Maslar 6 [Chuck of KPU @ 1-907-225-5720899 [NLA Ves [Daes nol generale dale information on AS. |Yes 3 telease 3.04 |S914 own. Il resieves date information from DOS 1nd bs only used for display purposes. t Computer IRTE-A jnva:aww.hp.comiesyirelat [5/20/99 JNA Yes ~ ‘Clock expires on 2037, Therefore 78-09 Yes a loperating leditadyesr2.him! & represents the 20th century and 0037 Init: Mwww. hp com/year2009 | represents 21% century. Years 38-75 we not |/cornpllance. bri vedi, Chock Bartholomes or Terry} 520/93 JN.A, Yes This devios hay no real lime clack and is No Rose of KPU @ 1-907-225- therefore Inharenlly Y2K corrpliant said [Almod3is _ |waw.selne.canvyaniesis ht 4798 INA. Yes These relays salsty all AIDEA defining pans |Yes nstallec! m or Dean Klas @ 1-609- lot compliance. See lelter tram Dean Kas of 332-1890, Fax: 1-504-392- |Schweltzer Engineering Laboratories, ho. 6167 adel (235-02, (Mihelle @ 1-288-525-4762 [4/1289 [NA Yes This device hes ao real me clock andis | Yes Past No. 1620- |(heretore Inherenlly ¥2K compliant. za Keichikan, Alaska z/SB ST 666T/T €@ Z8TTS7S286 WLSAS YaMOd OIYNLO313 28 39¥vd cllity douglas, Gold Hill} Quantity of Devices Quantity of Y2K compliance 13 15 32 50 12 ny to Investigate 13 a) 13, 1 letters obtained AEA Y2k Investigation letters yet to obtain that need more Info. ° 0 18 Status Report May 21, 1999 Quantity of Y2K Quantity of devices % Calculation % Calculation of % Calculation o o 10 of Column C 100.00% 100,00% 40.63% 92.00% 2.00% 35.48% MAZ Column D of Column E 0.00% 0.00% 0.00% 0.00% 56.25% 313% 0.00% 6.00% 41.87% 33.23% 64.52% Dco% 26.47% 29.41% 6661/T2/Sa °9T €@ TI22S266 \S YaMOd OIYLOaTS avd SE Golden Valley Esectric Association Cantwell, Alaska 666T/1Z/SB Cantwell Substation Company | Product Version Contacted Date Partial Full Comments Status Notes Certificatas of Compliance | Compliance Compliance? andis & Gyr |SCADARTU 1-800-877-7545 Shell Unresolved, lef a message and waiting for = [No Culoer response — 5 — axis & Gyr |Datagyr 100 1-800-877-7545 Shall Unresolved, left a message and waiting for = |No \Culner response legraw Reckser VEVE FORM =| Cooper Power Systems @ 1 Unresolved; Jeft a message and wailing for No dison trols aA 414-524-3300 response 1DDMOS entific Meter JEM 1 313P-Z2 {www.rachester.canvY 2000] |S¥5/89 |Yes ‘Sea Comments |{Cartaln versione of firmware and software are |Resolved Yes omumbus 1465 jemietter.htm "compliant". See Jem 1 ¥2K Readiness {Disclosure. "Century Ambiguity” is prasent if [the year is a 2 digit number. °9T €@ é8TTZ2S2B6 . wisAS Y3aMOd O1YLO3T4a 2£T 390d Alaska fas Substation Golden VaSley Electric Association Product | Version Contacted Date Partial Full Comments Status Notes Certificates of Compliance | Compliance Compllance? aay EOS 1B-218 ynchvodioser [M-0188A, M- |Bob Schuyler @ 1-727-644- ]6/12/89 |Soe Comments |See comments |Par phone canversation with Angela of Gore |Resolved No. (0193, M-0214 [2328 ext. 432 or e-mail to Electric (1-425-883-4505) Beckwith cannot becamktg@psinet.cam or supply Y28¢ information specific for this device] [Allen or Angela of Gore for egal reasons. it Is recommended that Electric @ 1425-883-4505 |AEA investigate this device far date Infor- mation and if necessary perform Y2K tests. ecorder IDR87 htip:fhwvaw geindsys.com¥y2 [847/99 [See Comments [See Comments |GE stales that they belleve there are no date- |Unresofved; need fo get a definifion of Y2K =| Yes kweav/select_prod asp?bus: related Y 2K issues with this device. compliance 3 el —$—$—$______—} atogyr [100 ~~: 1-800-877-7545 Shel ini (Unresolved, left a message and now waiting Culner for call owerling Digitone OIT1 +— }9084661-200 ‘elay ISEL 621-10 wwwv.selinc.comfy2000 hi] 5v14799 (NA. Yes This relay satisfies all AIDEA defining points }|Resolved ves Dean Klas @ 1-509-332- compliance. See letter from Dean Klas of 1800, Fanc 1-509-332-6187 [Schweitzer Engineering Laboratories, Inc. EMMelers |203P 10, '213P10, 313P 10 6661/12/Sa SE €@ iTT@ZS206 AS YaMOd OTa1O373 8T 39Vd Healy, Alaska «Coal Project Golden Valley Electric Association Juct | Version Contacted Date Partial Full Gomments Notes to Self Certificates of tl Compliance | Compliance Compliance? mn ABBS4141159 — |Glen @ 1-973-575-7100 798 hey charge §150/hour af research on Y2K | Unresolved, sent request via faxon 5/17/99 [No Panel | Job 68420 Fax: 1-873-575-3647 jcampliance research if the request cames from someone ather than the end-user. “Soy” |5-60's p:domino.autamation.roe |5/17/98 |Yes Sea Cornments |Cannot verify AIDEA definition of compliance” |Roscbved Yes mt ell. comfwebstultly2k. nsf #8 since Allen-Bradley’s definition of compliance does . ot Include pawerlng dawn ! sides the device. satment 093-1066 Dennis Gray [5/17/09 Unresolved; left a massage on 6/17/99 No 1-724-748-5300 1-907-345-6800 Chuck 517199 Unresolved; left a message on 5/17/99 call INo ssor lanommer back on 6/20 u Need a model YPhit Lehtola in Tech Support |5/14/99 {See Comments |See Comments |There are literally thousands of differant Unresolved; talked to Phil on 5/14/90 and he = | No ml iOCS |number 1-440-585-8500 models which hawe various levels of said a complete system audit ig highly compliancy, See the website at recommended by Bailey personnel of customer ween ebpa.convy akframes!dofaultasp since thare are sa many difforant models and ck Need a model |Phif Lehtola in Tech Support |5/14/99 |See Comments |See Comments | There are literally thousands of different Unrasolved: falked fo Phil on 5/14/99 and he [No number 1-440-585-8500 models which have various levals of sald a complete system audit ts highty compllancy. Sea the website at recommended by Bailey personnel or custome: weews.ebpa.cormy2iframesidefaultasp since there are so many dierent models and Upha |Needamodel |Phi Lehiola in Tech Support |6/14/%9 |See Conynents |See Comments |There are literally thousands of different Unresolved, talked to Phil on 5/14/99 and he [No "Open |number 1-440-585-8500 models which have various levels of ‘said @ Complete sysiem audit is highly jcompliancy. See the website at recommended by Bailey personnel or customer werve.ebpa.comy2k/frames/default.asp- since there are so many diferent models and Syster(Need amadet |Phil Lehicla in Tech Support | 6/14/99/See Comments [See Camments {There are lileralty thousands of differeat Unresolved; talked to Phil on ${14/99 and he = |No lulas) [number 1-440-585-2500 models which have various levels of sald a complele system audit Is highly loompliancy. See the website at recommended by Bailey personnel or ousforner hwrw.edpa.com/y2kframesidetault.asp since there are so many different models and sq BE181-T1E Evelyn @ 1-618-054-2341 |547/99 [NA. Yes This device has no real time clock and is Resolved Yes ext. 114 therefore Inherently Y2K compliant icloser ['4-0188A, N- [Bob Schuyler @ 1-727-544- [5/1209 [See Comments [See comments [Per phone conversation with Angela vf Gore {Resolved No 10193B, M-0194, |2326 ext. 432 or e-mail to Esectric (1-425-683-4505) Beckwith cannot tA-0244 lbecomkig@psinet.com or supply Y2K Information specific for this device Allen of Angela of Gore for legal reasons. Itis recommended that AEA! Electric @ 1-425-883-4505 investigate this device for data infor- mation ard f necessary perform Y2K tests. duct | Version Contacted Date Partial Full Comments Notes to Self Certificates of Compliance | Compliance Compliance? A 3300 System — | Aarilyn Thomes 1-800-227- |5/17/99 [NA Yes This devica has no real time clock and is Resolved Yes 15514 ext. $+5042# of Fax: 1- thevefore inherently Y2K compliant. 775-762-9256 al PowerEdge | htipyfwww.dell.comyear200 |5/17/99 jYes Full Compliance |See NSTL Readme document file for a dear |Resolved Yes ‘er '4100/200 Ofproducts/servers/servers ht} according to definition of Y2K compliance. Testing doss im NSTL not verify AIDEA definition points 3, 4, and 6 of 2K compliance. ' Chaylan @ 1-807-581-2040 [5/17/09 |See Comments |See Comments jMos1 of Dover's elevators arent “data aware". |Resolved lYos See the Dover Y2K statement from Alaska Pacific Elevatos, Inc. to verity model! type of jelevator in use. 6661/1z/sSa ST €@ 'TTZZS266 AS YaMOd OIN193573 39d 6T Healy, Alaska in Coal Project Golden Valley Electric Association inp & hilp:/Aeeeew.firatrol. conv 2K.p]5/17/89 |Sae Comments |See Comments |Since there is no model number given the Unresolved; left a message on 6/17/99 need to |No ler df & Steve O'Connall @ 425- level of compliance cannot be determined. gat @ definition of compliance from Steve 868-8802 val Hardware www.gateway.convaboul’ }5/14/S9 |See Comments |See comments |Model/Type must be specified to verify Unresolved; need more info. No ter ly2emodels.etiim! & compliance. Compare model Installed to the |. gateway comvaboutly2k) Gateway compliance statement to determine findex.shtmlit4 compliance. vac 2.24 Unresotved; left a phone message ({-860-747- |No vent 7713) and e-malled request dar (¥2k@indsys.ge.com} on 5/17 and now waiting 1 for 1asponse fer DR87 http Jéwww.geindsys.com’y2k!5/17/98 |See Comments |See Comments |GE stales that they belleve there are no date- |Unresolved; need to get a definition of Y2K ~ l¥es waw/selact_prad.asp?bus=3 related Y2K issues with this devioa. compliance 269 & 269+ hittp:tnww.geindsys.convy2k] 5/17/08 This devioe has no real time clock and Is Resolved Yes wawwiselact_prod.asp?bus=3) therefore inherently Y2K compliant nalyzer Dave Gilbert 1-800-256-1195 This device has no real tima dock and is Unresolved; talked to Dave Gilber! on 5/18, he |No therefore inherentty Y2K compliant wilt (ax Y2K compliance report for the SO2 analyzer and STI PLC programming for AB ISLK501 Mec for { Honeywell (Anchorage - Need a mode! number and serial number Robby, Tech) or 1-800-600- before a specific statement of compliance for 9403 this device can be made. iduct | Version Contacted Date | Partial Full Comments Notes to Self Certificates of Compliance | Compliance 3 Compliance? e000 1-800-877-7545 Shell Culner| 5/19/09 Unresolved; left a message on 19 andnow | No waiting for a fax or Volos response. ws 5117109 aed to Know version of software, most ell + re jwindoves stuff is “compliant ath issues* fon — Da Carol Ritter @ 1-200-367- ~ [erage [Yes See Comments |Ohmart uses the British Standard bo define {Resolved Yes y Boiler 5383 'Y2K compllance. A model # is required for Sensor specific Y2K info. AIDEA #6 definillon of Y2K {C0 ince és nod verified. a ~ [aa were. tad.conyproducts! 5/17/99 |Ses Comments |See Commants |For SAW ver. 20 and later there is full Resolved Ves \y2000c. hima |compliance according Bristish Standards and AIDEA {since #6 definition of AIDEA dues not apply to software) {for 'GP-2000 hitp#dorina.automatlon. roc }5/E 790 JNA. Yes This device has no real time dock and is Resolved Yes and Coal kyvell. comvebsiulfty2k nsf therefore inherently Y2K compliant. aflons) lar Data |DS 101 Chris Lindsay-Smith @1- 5/19/99 [Sea Comments |Seo Comments |Verify thal firmware and software are the Resolved Yes t 925-461-5142 compliant" versions; see Y2K notice. AIDEA compliance item #65 cannot be confirmed. SEL-251 waw.selinc. comiyAklesis.ht |6/14/89 [NA Yes This retay satisfies all AIDEA defining poms of] Resoived Yes im compliance. Soe latter from Dean Klas of Schweitzer Engineering Laboralories, inc, 6661T/T2/SB EG:9T TTZ@ZS286 AS YSMOd OIYL03739 82 39vd Healy, Alaska Healy Clean Coal Project Gaiden Valley Electric Association t Relays 121-10 www .sélinc.comvy2ktests.ht j6/14/99 [NLA Yes This telay satisfies all Al DEA defining points af] Resoved Yes 4 im compliance. See letter flom Dean Klas of 8s, ‘Schweitzer Engineering Laboratories, inc, # wnaw selinc. conmvyr2000. ht, |5/14/99 [NA Yes This relay satisfies all ADEA defining paints off Resctved Yes w Oean Klas @ 1-609-332- ‘compliance. See letter from Dean Klas of es, 1890, Fax: 1-609-332-6187 Sctnveitzer Engineering Laboratories, Inc. yeaa .cochesier.comy 2000/| 5/1 Yes See comments | Verify that firnyvare and software are the Resolved Yes 2kem10.him, Deborah compliant’ versions. See Y2K notica. Dryja @ 1-888-880-5361; Century Ambiguity” vaill remain if the clock Fax: t-718-238-4945 handles dales with a 2 digit year. any | Product Version Contacted Date Partlal Full Comments Status Notes Cerfificates of Compllance | Compliance Compliance? Monitoring New Jersey 1-219-462-2373 | Non Compliant Unix Based Tt /Sohutions 8 UPS System Jean Falor @ 1800-222. [6/17/09 |See Comments [See Commenls |Need a model number and serial number Unresolved, called Jean on 518 and she sald |No Inc. 9079 oF 1-614-846-7500 or + before a specific statement of compliance for |she needs more specifics if we need a more 614-885-3990 (fax) this device can be made. specific statoment. aw, [Lime Feed Howard Frischman 1-873- 6/17/09 |N.A. Yes This device has no real time chock and is Unresolved, faxed in request on 5/49 and now }No- Controller 256-7410 therefore inherently Y2K compliant iting for a fax back | 6661T/1z7S8 :9T €a 1T@ZS266 \S YaMOd OTYLO3q3 TZ 39d Copper Valley Electric Assocation Valdoz, Alaska mon Guleh Product | Version Contacted Date Partial Full Comments Status Notes Certificates of Compliance | Compliance Compliance? %adio Master {Model 1800 CVEA report S12/98 INA. Yes This device has no real time clack and is Resolved Yes ifation {therefore inherently Y2K compliant. jvdtchgear I920C01F M1 WB | CVEA report ETS JNA. Yes This device has no real time dock and is Rasolved Yes ranalann therefore inherently Y2K compliant. Jubble Hut = |AN25!M00 Fax Robert French @ 1-97845/7/99 JNA. Yes This device has no read time clock and Is Resolved Yes *essure 632-8913 therefore inherently Y2K compliant. “Transducer ‘ire Control ~—|Aulopulse 4000 | hitp:Avww.ansul.comy2k01 [5/6/99 | N.A. Yes “| This device has no real lime dock and is Rasolved Yes system him therefore inherently Y2K compliant falve house {back up Pro 420 hitp:/’sturgean.apoc, convkb (5/7/99 |N.A, Yes This device has no teal time dock and is Resolved Yes IPS asenb2.nsfidentiticd’y2k70 therefore inherently Y2K compliant. genDacument Sisheries ‘Series 4500DS | Mike Stuart @ 1-800-364- [5/600 |N.A. Yes This device has no real time clock and is Resotved “TYes lowmeler 9876 ext. Fax. @ 1-018-832-| therefore inherently Y2K cornpliant. 9962 Battery RU130HKSOF fhtipvwww.cdpawercom. ‘com|s16/99 [NA Yes This device has no real time clock ard is Resolved Yes charger 2k_03.him therefore inherently Y2K compliant. copier 2420 httpJ/207.87.24.30/rtdocsy [5/599 |See Conments |See Comments |Most fkely has no data handfing capabllitias. [Resolved Yes 2knewegalnotice.clm & However, there's no way of verifying this http Jwww.usa.canon.comy: Information since this product serfes has been| 2k/index.hitm! disconiinved. 10 Base T MARB2UT liked Telesyn @ 1-800-424-/5/7/99 |See Comments {See Cornments [There's no documentation to verify Y2K Resolved Yes = Network switch] 5012 ext. 3705 vavw.aliied compliance for the AR620T-10. However, telesyn.comyear2000, hitm '¥2K compliance probably doesn’ apply. See lor www.alliedtelesyn.conv the ¥2K statement for Allied Telesyn. Submersble |A1000/157GSC }1-651-766-2700 Bab S/5/99 [NAL Yes This device has no real time clock and Is Resolved Yes 4vel 1-1.0-5-5-30 Minnihan ext 2758 therefore inherently Y2K compliant. Transduce: Product | Version Contacted Date | Partial Full Comments Notes to Salf Certificates of Compliance | Compliance Compliance? Black Slart— |NT-855-G5 www.cummins.compawergel5/7/09 |N.A \Yes This is the engine thai goes with the OF Resolved Yes diesel Infonar’year2000. html. Or sefies generator set which is compliant in Jean-Luc Lefebvre @ 1-612-| accordance to the atlached Y2K notice from 1574-5524 Cumming/Onan. Diesel Auto |CTCU-400G- [wvav.cummins.com/powerge| 9 INA. Yes Resolved Yes -oad Swilch 111252 SAN Wonarvyear2000. hb. Or 16900203146 | Jean-Luc Lefebvre @ 1-612- 574-5624 Somputer Dimension XPS |¥rvav.dell.com’year2000¥/pro 5/590 [Yes NSTL Full See NSTL Readme document file for a clear |Resalved Yes 10300 iducts/docs/statamen. him & Compliance (Seeldefinilion of Y2K compliance. Testing doss support.dell.comvadvisor! Comments) not verify AIDEA definition points 3, 4, and 6 lof ¥2K compliance. 6661/1Z/SB Cys €@ AS Y3MOd OTYLO373 TIZZS/86 2% BD Copper Valley Electric Association Valdez, Alaska 666T/TZ/S@ ton Gulch 2wrale meter|Senes 1000 | wamw.polysonicsinc.com or 1/54/99 [NAL Yes This device has no real lime dock and is Resolved Yes 281-878-3700 ext. 3 for therefore inharently Y2K compliant. Janet Palermo ww TR-5008 ‘wunw.polysonicsine.com or 1/5/99 {N.A. Yes This device has no real lime dock and is Resotved Yes insducors 281-879-3700 ext. 3 for therefore inherently Y2K compliant ya Pre- IPA-8000 ‘es [This davice has no seal tlme clock and Is Resalved Yes nps therefore Inharently Y2K compliant. ock |MP256MAST es 100-85 211 century 85-99 20th century; Resolved Yes ‘Solomon Gulch does not presently use the date or automatic daylight saving and is 1-800-321-2353 therefore not an Issue. mchronizing |SBR4PC ICVEA report; Linda es This devica has 0 real ime clock and Is Resolved Yes lay Yoshimura @ 1-949-251- therefore inherently Y2K compliant. 18600 enetator various CVEA repor; Linda 1299 |NA. Yes This device has no real time clock and is Resolved Yes ‘ays Yoshimura @ 1-949-251- therefore inherently Y2K compliant. S600 verter |S13-1K-125F |CVEA report, Linda “Taras [NA Yes This device has no real time clock and is Resolved Yes Yoshimura @ 1-949-251- therefore inherently Y2K comoliant. 9600 Product | Version Contacted | Date [~ Partial Full =| Comments Notes to Self Certificates of Compllance| Compliance Compliance? WR CVEA repost, Linda 42/99 JNA. Yes This device has no real time clock and is Resolved Yes Yoshimura @ 1-949-251- therefore inherently Y2K compliant. 19600 ectronic ES-4 Cat # Dave of Weslam States SSB INA Yes This davice has no real time clock and is Resolved ‘Yes emanid Metes!718X050078 =| Electric 1-800-547-9480 or therefore inherently Y2K compliant Pele Clark @ 1-425-557- 3052 inter LaserJet 4G00 Jyrww.hp.comyear200D/com |S/5/98 [NA Yes Does na date related processing. Resolved Yes pliance.himl & wyslwyg WBGINItpJANWW. hp.conveg- binty2kdbigenHTbAL pt alve House |15ROY84 Pacific Desrait-Diesel Allison |S/790 |N.A. Yes This device has no real time ¢lock andis Resolved Yes enerator Inc. Kay @ 1-253-854-0505 therefore inherently Y2K cormpltant. alve House {4202722 Pacific Detroit-Diesel Allison |S7/89 [N.A. Yes This device has no real time clock and is Resolved Yes cansfer Inc, Kay @ 1-253-854-0505 therefore inherently Y2K compiiant. wdich ale LB-2 Ed Sluderman @ 1-502-243 |S/W89 | NA. Yes This device has no real time clock and fs. Resotved Yes oniroller wi Kytronics 9800 Fax 1-502-243-8866 therefore inherently Y2K compliant. Ipositioner SAN L12921110 elve 12821110 Ed Siudenman @ 1-502-243 5/3/99 [NA. Yes This device has no teal time clock and is Resolved Yes 2etllonar 19900 Fax: 1-502-243-0286 therefore inherently Y2K compliant. HH | ST £8 Z8TT2ZS286 WLSAS Y3MOd STY19373 €2 39d Valdez, Alaska Soloman Gulch Copper Valley Electric Association * [Plant SCADA jBase Station | Terry Nagel of Telegyr @ 1- |5/99 [See Conwnents |See Comynents |See TG6800 Notes Resotved Yes } System IGS8O0/RTU SIN *| 408-453-5222 and - www.US telegyr.com ug)Slandby Gen |CD101, Emhart |CVEA report SMV99 =|Sea Comments |See Comments [Mallory ls no longer In the leak detection Unresolved; couldn't find on internet No. Fuel Tark Mallory business. Y2K compliance can be assured if Leak Deecior this detector is replaced with one from a manufactures that guarantees comptianca. Radia Svstem |LSSJJB 1 130CM | hitp:/Ayear2000.|mps.motoral| 5/5/99 Yes See Camments |Definition of compliance doss not include Resolved Yes SIN ja.camyr2000/lettertrame.as AIDEA #3, 4, and 6 definitions af compliance. 447HHJ0144 = |p & http:year2000. Imps .motorola.conv y| Product Version Contacted Date Partial Full Comments Notes to Self Certificates of Compliance | Compliance Compliance? Radio Sustem jno modet 1A) Sanders 1-907-822-3222 |5/19/09 Can't verity, Need a model # there are nearly |Unresatved; lefl a massage with Al Sanders on|No | UPS number visibke jor 1-800-247-2346 1000 different power supplles that Motorola |6/19 makes Cell Phone httpafwww.motorola.comvGS|57/99 jYes ‘See Comments [Definition of compliance does not Ince Resolved Yes ‘S/CSGHyear2000.hkml |AIDEA #3, 4, and 6 definitions af compliance. Crock Display [EL-6 MIN t in M4887-2 +960- J. S “Tac Clock” [DCP 1260S1N lUnresaived, can’t find on internet r M4867-2-3709C| d, 1980-5, WDoor Alms [E3K-R10 http: 40elweb.omron. convoei |5/7/99|N.A. es [this device has no real lime clock and is Resolved Yes /cgl-binvy2k_search.cgi therefore inherently Y2K compliant. Emerge icy Wweew.cummins.cam/pawarge|S/S99 NA. Yes This device has no real time clack and is Resolved Yes | Power System onantyear2000.htmi. & therefore inherently Y2K compliant. |Annunciator Jean-Luc Lefebvre @ 1-612- 574-5524 i |Flow 16468 ullrasonic }ynvw.panamotrics.comvy2k!i [5/6/99 [N.a. Yes This devios has no real lime dock and is Resolved Yes transdsxars — flowmeter index.htm & therefore inherently YK compliant. ewes. panamelrics.cory2kly| 2k _pci. hie Chart recorder |4100-000-907- |hittp:!nvw.partlaw.comilty2|5/6/99 [N.A. Yes This devios has no real tims dock and is Resokved Yes 529-00 kthtm and Pat Mythen @ 1- therefore inherenUy Y2K compliant. 345-787-2222 ext. 213 invertor PIV2K- Ear Hutchins 1-960-302- [ow99 [NA ~ |¥es This device has no real time dock and is |Resoked Yes (01 20,01,03 SIN |7252 therefore inherently Y2K compliant. | 3449-1 195- 1641 Inverter Ut David Moado of MGE UPS [5/6/89 [NA Yes This device has no faal time clock and is Resolved Yes Systems @ 1-714-557-1638 (herefore inherently Y2K compliant. ext. 3462 or Angela at 1-388 825-4762 y| Product | Version Contacted Date {| Partial Full Comments Notes to Self Certificates of _| Compliance} Compliance Compliance? €6:39T 666T/TZ2/SB TT2zsze@6 \S Y3MOd OTYL0373 PZ BDVd wan Gulch wavy. Selink, com'yf 2000. htm; | 5/399 Dean Kias @ 1~509-332- 1890, Fax: 1-509-332-6187 ina Relay ISEL-221C Copper Valley Electric Associalion Valdez, Alaske ‘This retay satisfles all AIDEA defining points |Resolved ‘of compltanos. See letter from Dean Kias of Schweitzer Engineering Laboratories, Inc. .ine Relay SEL-DTA Dean Kias @ 1-509-332- 1890, Fax: 1-609-392-4187 ww. selinc.com/yr2000. him; | 5/389 px Clock uses clock of relay that It's attachad fo. |Resolved Yes Aster JEM1 waww.cochaster.convY 2000/ |5/5'89 Yes Certain versions of firmware and soflware are |Resolved Yes em tlettes.him ‘compiiant®. See Jem 1 ¥2K Readiness Disclasure. "Century Ambiguity" is present if the year is a 2 digit number. | AN JAIrLAN Series |www.solectak.comitach- | 5/3/09 na This device has no real time clock and is Resolved Yes 200 center/y2k. html therefore inherently Y2K compliant. JPS |UPS-600 John Stark 1-319-217-0500 15/18/98 Unresolved; Need to call John Stark INo. {creator of website www. \cadigital.cormvups.htm that has upsonic atvertoement) | 3ypass FIM621 -081-100 were. spariiaginsturnents oo |6/3/99 [N.A, Yes This device has na real time clack and is Resolved Yes sonboller OSIN mMyear200. htm therefore inherently Y2K comptiant 1K18824502 diesel Battery Fe210 SIN |[Bertryl Saybert @ 1-80-7421 516090 Charger 2005-102 (2326 This device has na real time clock and is Resolved thevefora inherenty Y2K compliant. [ Yes | 3ridg@ Sensor |1001 hwww.in-technologies.com | 5/7/99 EC,027,H2 | Darrell Conway @ 1-512- 288-9100 or 1-800-736-0801) ‘See Comments [See Comments } This Is an obsolete product that Is no longer [UniesoWved, called Darrell and am vwailing far |No supported. St ls believed that this device have |fax of compliance ‘na intemal date clock which would make it inherently Y2K compliant. Vaive House |VPSECPrm |www.trippite.comPatty 5/7/90 Mini VPS |260W¥, 450VA [{Product support) @ 1-773- €6B-1111 of 1-773-869-1234] Water Wheel [PMG Driven |CVEA report Sowemor Speed Switch This device has 10 reat Ume clock and is Resotved therefore inherently Y2K compliant. This device has no real time dock and is Resolved therefore inherently Y2K compliant. Yes "fr 6661T/1Z/SB 79T £8 ITTZSS2B6 AS Y3MOd O1YLO3a73 GZ 39Vd Substation Galden Valley Electric Association Alaska oduct | Version Contacted Date Partial Full | Comments Status Notes Compliance? + ——— Certificates of Compliance} Compliance der DR8? hiip:/Avwer geindsys.camy2 |5/17/99 |See Comments [See Comments |GE states that they believe there are no date- |Unresolved; need definition of compliance No kwanwiselect_prod.asp?bus=| ralatad Y2K issues with this device. 3 1x 2000 | | star Data |DS 101 ‘Chas Lindsay-Smith @ 1- 5/19/98 [See Camments [Ses Comments [Verify that fionware and sattware are the Resolved Yes er 925-461-5142 compliant" versions; see Y2K notice. AIDEA compliance item #6 cannot be confirmed. r SEL-251C wow, Selinc,comyr2000.htm;}5/14/98 JN.A. Yes This selay satisfies ail AIDEA defining points |Resolved Yes nm \Oean Klas @ 1-600-332- lof compliance. See Setter from Dean Klas of 1890, Fax: 1-509-332-6187 Schweitzer Engineesing Laboratories, Inc. TEC 2.21 vaww.sochester.cormvy 2000) 5/599 |Yes Sea Comments |Verfy firmware & software versions are Y2K | Resolved Yes 1 lemtletter.htea “compllant." See Jem 1 Y2K Readiness Disclosure. “Century Ambiguity’ is present if ysar is a 2 digit number. €@:91 666T/T2/SB T1%2S266 AS YaMOd O1NL0303 3% 39d Golden Valley Electric Association Teeland, Alaska Teeland pany | Product Version Contacted Date Partial Full Comments Notes to Self T Certificates of Compliance | Compliance Compliance? th Synchvocioser |M-0188A, M- {Bob Schuyler @ 1-727-644-|6/12/08 |See Comments |See comments |Per phore conversation with Angela of Gore {Resolved No 0192, M0214 12328 ext 432 or e-mail to Electric (1-425-883-4505) Beckwith cannot becamklg@psinet.cam ar ply Y2K information specific for this Allen or Angela of Gare vice for legal reasons. It ls recommended Elechic @ 1-425-883-4505 ‘AEA investigate this device for date Infor mation and If necessary perform 2K tests. Static Var ‘System & Gyr State Var 1-800-877-7545 Shall ‘System Culner & Gy |[Datagyr 4100 1-800-877-7545 Shell Culnee ja [Base Station |C6IRCB- | Radio 3106AT ks |FireAlam [System 3 | Control Panel 5 Power line | Digitone carrier 205104 2A03, ‘Capacitor Type UP —| Controls 38062R1 iwer | Relay SEL-121& wer. seinc.cornyr2000 htm) 5/14/99 NLA. Yes. This felay satisfies all AIDEA defining paints | Resolved Yes 4 vosing 421G |; Dean Klas @ 1-509-332- of compliance. Saa letter from Dean Klas of ttorias, 1890, Fax: 1-509-332-6187 Sctweltzer Engineering Laboratories, lnc. ypany | Product Version Contacted Date Partial | Full Comments Notes to Seif Certificates of Compliance | Compliance Compliance? titzer fing Relay = [SEL-DTA wav.selinc.com/yr2000.him| S99 JN A. ves Clock usas clock of relay that it's attached to. |Resolved Yes sering 3 Dean Klas @ 1-509-332- slorles, 1890, Fax: 1-500-332-6187 titzer ~— [Relay SEL-PRTU vans 6ellnc.comyyr2000 him] 6/14/08 |N.A. Yes This relay sailsfies all AIDEA defining points |Resotved Yes rering , Dean Klas @ 1-509-332- of comptiance. See letter fiom Dean Klas of stones, 1890, Fax: 1-509-332-6187 Schweltzer Engineering Laboratories, Inc. ie JEM 4 203P-2Z2-10, | www.rochaster.comvY 20004 ‘See Comments | Verity firmware & software versions are Y2K |Resolved Yes ‘bus }213P-10 jemtletter. him “compliant.” See Jem 1 Y2K Raadiness Discosure. "Cantury Ambiguity" is present If tha year Is a 2 digit number. Sequence of |6C00 Events Racorder 6661/1Z/Sa :9T €@ vd TTZ2S286 ra SAS YSMOd OILYLOAIZ 4 390d Kodiak, Alaska error Lake Kodiak Electric Assaclation 1] Product | Version Contacted Date | Partial Full Comments Notes to Self oo of Compllance} Compliance Compliance? Governor ECD 67-5111 fwreew.boschat comly2k- 5/11/89 ¢ |Contret for jatus.himl or thomas. le] Standy | muelten@ pom.basch.de Generator Fire Control = jAutopulee 4000 |http:s4vww.ansul,comvy2k01,/5/6/99 [NA Yes This device has no real time clock and is Resotvad Yos ‘System htm therefore Inberently Y2K compliant. Syncrackser [0193, 0194, Bob @ 1-727-544-2326 or e-/5/11/89 | rrasotved sent e-mall on 5/11/99 expecting |No Units 10188, M0290 | mail fo becomkig@psinet. response in 5 ta 10 business days. com or www. beckwith electric. convy2k.him rane FC 4850 S/N |www.cdpowercom.comy2k_|5/10/99 This device has no rea time dock and is Unresolved; wailing for fax No + jon Battery § |9510867 03.htn or Dan @ 4-907-274 therefore inherently ¥Y2K compliant. Charger 8531 Walt Fisher @ 1-(800) 43-8630 ont. 857 | = 4 Fax 220 hitp://207.87.24.30/cldocsly |5/S98 |Sea Comments |Sea Comments |Most likely has no date handling capabilities. [Resolved mic 2knewAegalnatice.cim & However, there's no of verifying this hip Jfanww.usa.canon.oconvy Information since this product sesies has |2k/ndex. htm! discantinued. Frequency AB010 Mitch Irvine @ 1-425-453- | 5/10/99 Unresolved; let a message and now waiting [No Recorder 19400 for a sesponse. Call back at 9:45 A.M. 511/99 Recorder V 601C 1-425-453-9400 ST ON99. Untesoived; lafta message on 6/10/89 No Turbine Mechanical - Shutoff Valve Synchro- ICVE4 No \Verfier T RTU-1, RTU-2, |Hal Spence @ 1-800-486- |5/10/99 |N.A. Yes All RTU's are Y2K compliant since they do |Resoled Yes RTU-1A 8684 Fax # 1-650-952- not process the date. 7.206 or www .hsq comly2kf y| Product | Version Contacted Date | Partial Full Comments Notes to Self Certificates of Compliance} Compliance Compliance? a, |Masine Radio |ICM &0 == S/10/99 |N.A. Yes This device has no real time clack and is Resolved Yes therefore inherently ¥2K compliant, ‘Comnwmica- [EBC 48-50B = /414-524-3300 | ton Batlery ‘Charger 7 125 VDC 13 phase 120-25 |414-524-3300 Batlery Charger | 6661/T2/SB 2ST €@ TTZzsz a6 \S Y3MOd OIYL9373 82 390d Terror Lake Kodlak Electric Association ~TSparecards JAVR [oor 276-5050 ay JRe ri [Thytetors No el ee = Fleld Breaker No Transi Na | Annurcdator |Serias 90 [Soot Ingoll of Engineered = {5/10/90 Unrasolved, waiting for reply (called on Unresolved No Equipment @ 1-907-345- 6/10/89) 3474 "|Powartan "]973-334-3100 or Advanced [5/11/99 ‘Latta message with Chris Rabbins to check if Carrier Cabinet} jcontrol Technologies, he knows anything about this product inc. (900) 886-2281 of distritxstor @ 907-344-4424 |RID Series X80 hevaw sonan.cary SMONSS [NAL Yes This device has no «eal time clack and Is Resalved Yes “| Temperature therefore inherently Y2K compliant. ‘Monitor i | Cortificates of y| Product | Version Contacted Date Partial Full Comments Notes to Self arti Compliance] Compliance | Compliance? Relay SEL 121G fwww selinc.camyr2000.him;|5/10/96 [NLA Yes This relay satisfies all AIDEA defining points [Resolved Yes al ’ Dean Klas @ 1-50¢-332- ‘of compliance. See lattes from Dean Klas of s 1890, Fax: 1-509-332-6187 ‘Schweitzer Engineering Leborstories, Inc. RID 1374 heww .ochester.comY 2000/7] 5/10/90 No Transducers j2kjem10.him; Deborah Dryia @ 1-888-880-5361; Fax: 1-716-238-4945 es lweew.tochester.com/Y 2000, This device has no real time dock and Is Resolved Yes 2kjem10.hun; Deborah therefore inherently Y2K compliant Dryja @ 1-888-880-6361; Fax: 1-716-238-4945 PCE20 weew.rochoster.com/Y 2000/y| 5/1098 |N.A. Yes This devics has no real time clock and is Resolved Yes | 2kjom10.him; Deborah © therefore inherently Y2K compliant. Dryia @ 1-888-880-6361; Fax: 1-716-238-4945 al VCC 308-1 feeew.tochester.convY 2000/y| 5/10/99 JNA, Yes This device has no real time clock and is Resolved Yes 2kjam10. htm; Deborah therefore inherently Y2K compliant Dryja @ 1-688-£80-536 1; Fax: 4-710-238-4945, + CCC 208-1 [weew.rochesier.com/yY 2000///5'1000 [NA Yes This devioe has no real time clock and is Resolved Yes |2kjem10.htm; Deborah therefore inherently Y2K compliant, Dryja @ 1-688-880-6361; Fax: 1-716-238-4945 ail 666T/1Z/S8 ST €@ 31127266 3AS SAMOd OLaLOaIg 62 39d Kodiak, Alaska Terror Lake Kodiak Electric Association scentiic Jem 10 [10 2270 9RO2 [wwe rochester.cam¥¥ 2000] 8/10/95] Yes ]See comments |Verfy thal firmware and sofware are the [Resolved Yes olumbus (0110 ‘2kjem16.him; Debosah ‘campliant" versions. See Y2K notice. Dryja @ 1-886-380-6361, “Century Ambiguity” wd remain it the clock Fax: 1-716-238-4945 handles dates with a 2 digit year. Westinghouse |Relays ICRN-1, HAA, {1-412-642-5524 or 1-412- 41/99 t Unresolved; may never get resolved since Na ICT, COQ, DSM,|642-3797 Westinghouse has been bought out and has ISA1, CFVB, bought severa} other companies and none of HU4 thelr phone #'s work and their intemet sile only Noodward Tachometer {5421-052 or SEO | No and Speed 13074-0368 ‘Switch (manual ‘09031C) Company | Product Version Contacted | Date Partial Full Comments Notes to Self Certificates of Compliance | Compliance | Compliance? Woodward Governor UGB httpsfwww.woadward.carve {5/10/99 |N.A. Yes This device has no real time clock and is Resolved Yes orporatesyear_2000/Y 2K%2 therefore inherently Y2K compliant. OArchivesficg_g_I.htm ‘Computer 11408 5110/99 |No No. This computer has been determined akeady [Resolved INO ito be non compliant. Fire Alarm Home butt! 6/11/09 [See Comments [See comments |No way of verifying — No Annunciator | Electromechani (for Houses to |cal bowen) = t_ 666T/12/S8 €8:9T T1zzSza6 \S Y3aMOd O1Y19373 BE 39vd Healy, Alaska 1 Coal Project Galden Valley Electric Association Juct Version Contacted Date Partial Full Comments Notes to Solf Certificates of Compliance | Compliance Compliance? nm ABBS441158 — |Glen @ 1-973-575-7100 17/98 hey charge §15Crhour af research on Y2K =| Unsesoived; sent request via fax on 5/1799 |No. Panel | Job 68420 Fax: |-073-575-3647 compliance reseasch if the request cames from someone ather than (he end-user. 17/98 |Yes Sea Comments |Cannat verily AIDEA definition of compliance |Resalved Yes #8 since Allen-Bradley's definition of compliance daes not Include powering dawn j the device, ‘aime’ (083-1086 Dennis Gray [5/17/09 (Dnrusolved, let a massage on 6/179 [No 1-724-748-5300 = | 1-907-345-6800 Chuck 9/17/99 Unresolved; left a message on 5/17/99 call No Ssor ‘anormer back on 5/20 —| ” Need a model {Phil Lehtola in Tech Support |5/14/99 {See Comments |See Comments |There are literally thousands of differant Unresolved: talked to Phil on 6/14/99 and he = |No sDCS_|number 1-440-585-8500 models which have various levels of said a complete system audit is highly compliancy. See the wabsile at recommended by Bailey perscnnel of customer wee ebpa.comy atramesidefauttasp _|sinoe thare are so many differant models and k Need a model | Phil Lehiola in Tech Support |&/14/99 |See Comments |See Comments | There are literally thousands of different Unresolved: falked to Phil on §/14/99 and he |No- number 1-440-525-8500 models which have various levels of said 8 complete system audit ts highly lcompllancy. See the website at recommended by Bailey personnel or customes veerws.eboa.convy2kframesidefauitasp since there are so many diferent models and Upha |Needamodel |Phii Lehiola ln Tech Support |5/14/99 |See Comments |See Comments | There are literally thousands o! different (Unresolved; talked to Phit on 5/14/99 and he fi "Open |number 1-440-585-8500 Imodels which have various levels of said a complete sysiem audil is highly lcompliancy. See the website at recommended by Bailey personnel or customer | bine. ebpa.comy2k/rames/detault. asp ‘since thene are so many different models and Systen|| Need amodet |Phil Lehicla in Tech Support | 6/44/99|See Comments [See Comments {There are literalty thousands of differeat Unresolved; talked to Phil on 6/14/09 and he = [No lules) |number 1-440-685-2500 models which have various levels of sald a complele system audit Is highly lcompliancy. See the website et ltecommended by Bailey personnel or customer — |wavey.edpa.com/y2kArames/detault. since there are so many diferent models and 3q. BE181-T1E Evelyn @ 1-818-654-2341 [5/47/99 |NA. Yes This device has na real time clock and is Resolved Yes ext. 111 therefore Inherently ¥2K compliant. icloser |MO1824, M- — |Bob Schuyler @ 1-727-544- [5/1299 |See Comments |See comments |Per phone conversation with Angela of Gore {Resolved INO 10193B, M-0194, |2326 ext. 432 of e-mail to Esectric (1-425-683-4505) Beckwith cannot tA-0244 becomktg@psinet.com or supply Y2K Information specific for this device ‘Allan of Angala of Gore for legal reasons. It is recommended that AEA| Electic @ 1-425-883-4505 investigate this device for data infor- mation and # necessary perform Y2K tests. duct | Version Contacted Date Partial Full Comments Notes to Self Certificates of Compliance | Compliance Compliance? A 3300 System — | Marilyn Thomes 1-800-227- |5/17/99 [NA Yes ‘This devica has no real time clock and is Resolved Yes 15514 ext. $+5042# of Fax: 1- thevefore inherently Y2K compliant. 775-782-9256 a Power Edge ntipyfwww.dell.convyear2c0 |S'17/99 |Yas Full Compliance |See NSTL Readme document file for a dear Resolved Yes ler 4190/200 iWproducts/servers/servers. ht accosding to definition of Y2K compliance. Testing doas im NSTL not verify AIDEA definificn points 3, 4, and 6 of| 'Y¥2K compliance. ' Chaybsn @ 1-807-561-2010 |5/17/89 |See Comments |See Comments Masi of Dover's elevators aren't "date aware”. |Resolved Yor See the Dover Y2K statement from Alaska Pacific Elevatos, inc. 1o varity modell type of Jetevator In use. 666T/12z./Sa gt £8 31T2ZS286 3AS YSMOd OIYLOIIS 39Vd 6T Healy, Alaska in Coat Project Golden Valley Electric Association imp & http: fteeeae.firetral. com 2K.p] 5/17/89 ]Sae Comments [See Comments [Since there is no madel number given the ‘Unrasolved; left a message on 5/17/99 need to |No- Wer df & Steve O'Connell @ 425- level of compliance cannot be determined. gat a definition of cosnpllance from Steve 868-8802 val Hardware van.gateway.convabouy {5/14/99 |See Comments |See comments |Model/Type must be specified to verity Unresolved; need more into. No ter \yax/models. stim! & compliance. Compare model Installed to the ve. gateway canvaboully2k} Gateway compliance statement to determine findex.shtmlie4 compliance. vac 2.24 ~ [Unresotved, lef a phone message (1-860-747- |No rent 7713) and e-malled request dar ((¥2k@ indsys.ge.coen} on 5/17 and now waiting ) for response fer DR87 htipzAvww.geindsys.conwy2k!5/17/99 |Sea Comments |See Comments |GE stales that they belleve there are no dete- |Unresolved, need to get a definition of Y2K “|Yas wawiselact_prod.asp?bus=3 related Y2K issues with this devioa. compliance 269 & 269+ hittp:tAwww.geindsys.com¥y2k! 5/17/80 This devioe has no real time clock and Is Resolved Yes wawwiselect_prod.asp?bus=3| ithexefore inherentty Y2K compliant nalyzer | 1647 [Dave Gilbert 1-800-256-1195/5/17/09 [N.A. Yes This device has no real tima dock andis Unresolved; talked to Dave Gilbert on 5/18; he [No therefore inherentty Y2K compliant vailt (ax ‘Y2K compliance report for the SO2 analyzer and STI PLC programming for AB ISLK501 Het tor Honeywell (Anchorage - i Need a model number and serial number Robby, Tech) or 1-800-500- before a specific statement of compliance for (9403 this device can be made. iduct | Version Contacted Date Partlal Full Comments Notes to Self Certificates of Compliance | Compliance Compliance? any 1-800-677-7545 Shall Culner|5/19108 ~ "Unresolved, loft a message on 8/19 andnaw | No waiting far a fax or volos response. ws 5117/09 leed to know version of software; most ell | re stuff is “comptiant vdth issues” r Carol Ritter @ 1-800-G67- 6/149 |Yes [See Comments |Ohmart uses the British Standard b define [Resolved Yes y Boiler 5383, IY2K compliance. A model # is required for Sensor specific Y2K info. AIDEA #6 definition of Y2K compliance is not verified. uk 2000 Iyer. rad.conypraducts? 517/99 |Sea Comments |See Cammants |For SA¥ ver. 20 and later there is full Resolved Yas ly2000c.himittwo }compliance according Bristish Standards and JAIDEA (since #8 definition of AIDEA does not apply to sottware) {tor 'GP-2000 hitpdorina.automation. roc {5/7/98 |N.A. Yes This device has no real time dock and is ‘Resolved Yes snd Coal kveell. comAvebstutfy2k nsf therefore inherently Y2K compliant. ations) larQata {DS 101 Chis Lindsay-Smith @1- —|5/19/99 |Sea Comments |Se0 Comments Verify that firmware and software are the Resctved Yes t 925-481-5142 “compllant® versions; see Y2K notice. AIDEA compliance item #6 cannot be confined. ‘SEL-251 waww.selinc comyaklesis.ht |5'14/89 [NA Yes This retay satisfies all AIDEA defining posts of] Resotved Yes m compliance. See letter from Dean Klas of can Engineering Laboralories, inc. —— 666T/T2/SB st €@ TIZZS286 AS YSMOd OTYLO3I3 BZ 390d Healy Clean Coal Project Gaiden Valley Electric Association Healy, Alaska Relays 121-10 www.selinc.comy2ktests.ht J6/14/99 |N.A. Yes This telay satisfies all Al DEA defining points af] Resoved Yes m campliance. See latter from Dean Klas of ‘Schweitzer Engineering Laboratories, inc, ISEL-PRTU van. sellarc.convyr2000.htny, |5/14/99 |N.A. Yes This relay satisfies all ADEA defining paints of Resolved Yes compliance. See letter from Dean Klas of Sctwweitzer Engineering Laboratories, Inc. Dean Klas @ 1-606-332- 1880, Fax: 1-609-332-6187 JEM 10 leew. fochesier.com/Y 2000") as [See comments Verify that firreveare and software are the Resolved Yes 2Kem10.him, Deborah compliant’ versions. See Y2K notioa. Dryja @ 1-888-880-5361; "Century Ambiguity’ will remain if the clock Fax: t-718-238-4945 handles dates with a 2 digit year. Version Contacted Date Partlal Full Comments Status Notes Certificates of Compliance | Compliance Compliance? New Jersey 1-219-462-2373 INon Compliant Unix Based Need a model number and serial number Unresolved; called Jean on 5/18 and she sald |No before a specific statement of compliance for |she needs more specifics if we need a more: this device can be made. specific statement. Jean Falor @ 1-800-222- |S/17/89 |See Comments {See Comments S079 oF 1-614-846-7500 or 1 614-885-3990 (fax) This device has no real time clock and is therefore inherently Y2K compliant. Howard Frischman 1-073- 256-7410 Unresolved; faxed in requast on 5/39 and now JNo- iting fos a fax back 6661/12 /S0 E@:9T oB8TTZZS286 wishS Y3MOd OIY10373 TZ 390d Copper Valley Electric Assodiation Valdez, Alaska mon Gulch Product | Version Contacted Date Partial Full | Comments Status Notes Certificates of Compliance | Compliance Compliance? Xadio Master {Model 1800 ‘CVEA report S290 INA. Yes Thés device has no real time clock and is Resolved Yes ifation therefore inherently Y2K compliant. ivdichgear = 920C01F M11 WB| CVEA report OTS INA. Yes This device has no real time deck and is Rasolved Yes ranalanm therefore inherently ¥2K compliant. jubble Hut = |AN25MO00 Fax Robert French @ 1-97845/7499 JNA. Yes This device has no rea} time clock and Is Resolved Yes *essule 632-8913 therefore Inherentty Y2K compliant. “ransducer ‘ire Contrel | Autopulse 4000 |hitp:stwww. ansul.comy2k01 [5/8/99 [N.A. Yes This device has no real time dock and is Rasolved Yes system him therefore inherently Y2K compliant falve house — back up Pro 420 hitp://sturgeon.apce. convkb (5/7/99 NA. Yes This device has no teal time dock and is Resolved Yes IPS asenb2.nstidentified4y2k70 therefore inherently Y2K compliant. genDacument eee “isheries Senes 450008 | Mike Stuart @ 1-800-364- [5/6/00 |NA. Yes This device has no real time cfock and is Resctved Yes lawmeter (9876 ext. Fax. @ 1-018-832-| therefore inherently Y2K compliant. 9062 Battery |ARU130HKSOF JhtipvAwww.cdpawercom.com|5/18/99 |N.A. Yes This device has no real time clock ard is Resolved Yes Sharger fy2k_03.him therefore inherently Y2 compliant. Doprer 12120 hty>1/207.87.24.30/cfdocsly |5/59 |See Comments [See Comments |Most Skely has no data handing capabliitias. /Resolved Yes 2knewtegalnotice.clm & ‘However, there's no way of verifying this http vANww.usa.canon.comy Information since tris product series has been 2kindex.html discontinued. 10 Base T MRB20T lied Talasyn @ 1-800-424-/6/7/99 |Ses Comments {Sea Comments [There's no documentation to verify Y2K Resolved Yes “| Network switch} 15012 ext. 3705 vavw.allied compliance for the MR620T-10. However, telesyn.cormyear2000. htm 'Y2K compliance probably doesn’ appty. See lor www. alltedtelesyn.cony ithe ¥2K statement for Allied Telesyn. Submersble |A1000/157GSC }1-651-786-2700 Bab 5/8/99 |N.AL (Yes This device has no real time clack and Is Resolved Yes evel 1-1 06-530 Minniban ext 2758 therefore inherently Y2K compliant. fransducer Product | Version Contacted Date Partial Ful Comments Notes to Salf Certificates of Compliance | Compliance Compliance? Black Slat = |NT-855-G5 lvaww.cummins.compowergelS/7/99 NAL Yes This is the engine thai goes with the OF Resolved Yes Jiesel infonanyear2000. html. Or series generator set which is compliant in Jean-Luc Lefebvre @ 1-612-| accordance to the attached Y2K notice from 1574-5524 Cummins‘Onan. Diesel Auto = |CTCU-400G- — [vanw.cummins.compowerge|5/99 J N.A. Yes Resolved Yes -oad Swilch | }11252 SAN Wonanyear2000.hbal. Or 1C900306146 | Jean-Luc Lefebvre @ 1-612. 1574-5524 Computer [Dimension XPS }yvrw.dell.com’year2000/pro JSS [Yes INSTL Full See NSTL Readme document fle for a clear |Resalved Yes 10300 iducis/docs/stalamen. him & Compliance (See|vefindion of Y2K compliance. Testing doss suppart.dell.corvactisor! |Comments) not verify ADEA definition points 3, 4, and 6 of ¥2K compliance. 6661/TZ/SB €6:9T [lz2zSze6 sS Y3aMOd OIYLOd13 22 39d Copper Valley Electric Asscciation Valdez, Alaska ton Gulch wrale meler| Series 1000 wuw.polysonicsinc.com or 1/5/6/99 [NAL Yes This device has no real time dock and is Resolved es 281-878-3700 ext. 3 for therefore inharently Y2K compliant. Janet Palermo Pr TR-5008 wun, polysonicsine.com or 145/699 JNA, Yes This device has no real time dock and is Resctved Yes insducors 281-875-3700 ext. 3 for therefore inherently Y2K compliant. Janet Palermo ow Pre- PA-8000 way polysonicsine.com or 1 ‘es This davice has no seal time clock and Is Resalved Yes mmps 281-879-3700 ext. 3 for itherelore inherently Y2K compliant. Janet Palermo ock MP256MAST [Nancy O'Hara or Kelty of “Tt es 100-85 2151 century 85-99 20th century; Resalved Yes IDC 44P256 SYS} Franklin Instrument Co. Solomon Gulch does not presently use the AC SAN '920616]Lary Fisher os Rick Fisher date or automatic daylight saving and is 1-800-221-2353 therefore not an Issue. znchranizing |SBR4PC ICYEA report; Linda 5412/99 es This device has no teal time clock and Is Yes lay Yoshimura @ 1-949-251- therefore inherently Y2K compliant. snetator This device has no real time clock and is Yes tays therefore inherently Y2K compliant. verter \S13-4K-125F Li This device has no real time clock and is Yes Yoshimura @ 1-949-251- therefore inherently Y2K compliant. Product | Version Contacted Date Partlal Full Comments Notes to Self Certificates of Compliance} Compliance Compliance? vR ICVEA report; Linda V1 2I99 JNA. Yes This device has no real time clock and is Resolved Yes Yoshimura @ 1-949-251- therefore inherently Y2K compliant 19600 ectronic ES-4 Cat # ave of Weslem States SEO jNA Yes This device has no real time cock and is Resolved Yes emand Meter|718X050078 =| Electric 1-800-547-0490 or therefore inherently Y2K compliant Pele Clark @ 1-425-557- infer LaserJet 4000 p.comyeare000/com }S/5198 | NA. Yes Does no date related processing. Resolved Yes pllance.himl & wyslwyo W89Mitp JAM. hp.convegs- binty2kdbigenHTL pt alve House /15ROY84 Pacific Detroit-Diesel Allison |5/780 [N.A. Yes This device has no real ime clock and is Resolved Yes enerator ing. Kay @ 1-253-854-0505 therefore inherently Y2K compliant. alve House |A282722 Pacific Detroit-Diesel Allison |S¥7/B9 |N.A. Yes This device has no real time clock andis Resolved Yes vansfer inc. Kay @ 1-253-654-0505 therefore inherently Y2K compiiant. wltch | ahve LB-2 Ed Sluderman @ 1-502-243 |QNH89 NA, Yes This device has no real time clock and fs [Resolved Yes oniroller wiKytronics 0800 Fax 1-502-243-0886 therefore inherently Y2K compliant. ipositiones SN 1L12921110 712821110 Ed Studennan @ 1-502-243 This device has no real time clock and is Resolved Yes detllonar 9800 Fax: 1-502-243-0885 therefore inherently Y2K compliant. €@:9T 666T/TZ/SB 8TT22S2a@6 3AS YSMOd O1YL0373 €S 39d Soloman Gulch Copper Valley Electric Associalicn Valdez, Alaska * Plant SCADA jBase Staton | Tey Nagel of Telagyr @ 1- |5/99 |See Conwnents |See Comments |Sae TG6E00 Notes Resolved Yes ” System IG8O0/RTU SIN *| 408-453-5222 and www.US telegyr.com (CD 101, Emhart Mallory is 90 langer In the leak detection Unresolved; couldn't find on Internet No. Mallory business. Y2K compliance can be assured if this detecios is replaced with one from a manufacturer thal guarantees compliance. |LS3JJB 1 130CM | hitp:44year2000. Imps. motoral ‘See Comments |Definition of compliance doas not include Resolved Yes SIN |a.comyr2000/lettertrame.as |AIDEA #3, 4, and 6 definitions af compliance. 447HHJ0144 |p & hitpfyear2000. imps -motorola.conv y| Product Version Contacted Date Partial Full Comments Notes to Self Certificates of Compliance} Compliance Compliance? 4 Radia Sustem jno model AI Sanders 1-907-822-3222 |5/19/00 Can verity; Need a model # there are nearly |Unresatved; lefl a massage with Al Sanders on|No UPS Inumber visibhe jor 1-800-247-2346 1000 different power supplies that Motorala |{S/10 makes Cell Phone Titpafww.molorola. comvGS| S799 Yes ‘Sea Comments {Definition of compliance does not Incude Resolved Yes SYCSG/year2000.htm! |AIDEA #3, 4, and 6 definitions af compliance. Gock Display |EL-6 MIN M4B87-2 1980- a. s AC Clock IDCP 1260 S/N IM4867-2-3709C) d. 1980-5, [Door Aleerns Ritp:0elweb.omron.comvoei [5/7/99 This device has no real lime clock and is Yes /egl-biny2k_search.cgi therefore inherently Y2K compliant. Emerge icy \Wweew.cumnmins.com/powerge| /5/99 Yes This device has no real time clock and is Resolved Yes oy Power System Monantyear2000_html. & therefore inherently Y2K compliant. Annunciator Jean-Luc Lefebvre @ 1-612. 574-6524 i | Plow |6483 ultrasonic june panamelrics.cony2k/i |SI690 [N.A. Yes This devios has no real lime dock and is Resolved Yes transducers — |flownyalew index. htad & therefore inherently Y2K compliant | wewer. panamelrics.cormy 2k/y| ak _pci. hie Chart recorder |4100-000-907- [hitp:!Awww.partlaw.convlitty2| 5/699 |N.A, Yes This device has no real time dock and is Resolved Yes s21-00 kt htm and Pat Mython @ 1- therefore inherently Y2K compliant. 345-787-2222 ext. 213 eee Inverter PIV2K- Earl Hutchins 1-360-332- i Yes This device has no real tyne dock and is Resolved Yes 101 20,01,03 SIN |7252 therefore inherently Y2K compliant 3443-1 195- David Moodo of MGE UPS [5608 [NA Yes fii devica has no real time clock and is Resolved Yes Systems @ 1-714-557-1638 (herefore inherently Y2K compliant. ext. 3462 or Angela at 1-888) 1925-4762 yy} Product | Version Contacted Partial Fut Comments Notes to Self Certificates of Compliance | Compliance Compliance? QT 666T/TZ/SB €@ 72T1ZZS/286 WLSAS YaMOd O1e193579 wo 390d Valdez, Alaska man Gulch Copper Valley Electric Association ing Relay SEL-221C www. selinc.com'yr2000.fitm;| 5/389 |NA. Yes This reday satisfies all AIDEA defining points |Resolved Yes Dean Klas @ 1~509-332- ‘of compltanos. Sée letter from Dean Klas of 1890, Fax: 1-809-332-6187 ‘Schweitzer Enginessing Laboratories, Inc. .ine Relay hwew. saline. comyr2000. him, Clock uses clock of relay that it’s attached to. |Resolved Yes Dean Kias € 1-509-332- . |1890, Fax: 1-609-392-6187 Aeter JEM1 wavw.cochaster.convY 20004 |S’S'89 Yes Certain versions of firmware and soflware are |Resolved Yes | em tilettes. him compiiant®. See Jem 1 ¥2K Readiness Disclosure. "Century Ambiguity" is present if the year is a 2 digil number. AN AIAN Series |www.solactek.comitach- — |5/W09_JN.A. Yes This device has no ¢eal time clock andis Resolved Yes 200 icenter’y2k. html therefore inherently Y2K compliant. | JPS UPS-600 John Stark 1-310-217-0500 {5/18/99 Unresolved; Need to call John Stark No. (creator of website www. \cadigital.comvups. htm that has upsonic advertisement) | _ 3ypass FIM621-081-100 |weee spariaginstrumants oa |5/39 |N.A, Yes This device has na real time clack and is Yes controller 0 SIN myear200. hte therefore inherently Y2K comptiant, K18824502 Diesel Battery |FC-24-10 S/N | Bertryl Seybert @ 7-800-742/ 51609 This device hes na real lime clock and is Resolved Yes | Sharger 2005-102 2326 therefor inherently Y2K compliant. Sc== —t + 3nidge Sensor |1001 www.in-technologies.com [5/7/99 [See Comments [See Comments }This Is an obsolete product that Is na longer |Uniesolved; called Darrell and am wailing for |No EC,.027,H2 ‘| Darrell Comvay @ 1-512- supported. 51 ls believed that this device have |fax of compliance 288-9100 or 1-800-736-0801 no intemal date clock which would make it inhesently Y2K compliant. valve House [VPS BCPra | yww.tripplite.com Patty S799 JNA. Yes This device has no real time clock and is Resolved Yes Mini VPS 280, 450VA | {Product support) @ 1-773- iberefore inherently Y2K compliant. €68-1111 of 1-773-889-1234] This device has no realtime dock andis [Resolved Yes | therefore inherently Y2K compliant. 6661/T2/S8 €8:3T 28 TTZZS266 WLSAS YaMOd OIY19373 SZ 39d Substation Golden Valley Electric Association Alaska Comments Status Notes Certificates of Version Contacted Date Compliance} Compliance Compliance? der DR8? hiip:/Awrer geindsys.comy2 |5/17/99 |See Comments [See Comments |GE states that they believe thace are no date- |Unresolved: need definition of compliance INo keavw/select_prod.esp?bus=| related Y2K issues with this device. 3 Ty star Data Chi Lindsay-Smith @ 1- —TASISS [See Comments See Comments | Verity that fionware and saftware are the Resolved Yes 925-461-5142 compliant" versions; see Y2K notice. AIDEA ‘compliance item #6 canna be confirmed. SEL-251C aww. seling, comyr2000. htm) 5/14/99 This selay satisfies all AIDEA defining points |Resolved Yas | Dean Kas @ 1-600-332- of compliance. See Jeller from Dean Klas of 1890, Fax: 1-509-332-6187 |Sctweeitzer Engineesing Laboratories, Inc. Yes jemtletter.htra aww .sochester.comY 2000/j {S/S/99 Sea Comments |Vanfy firmware & software versions are Y2K compliant.” See Jem 1 Y2K Readiness Disclosure. “Century Ambiguity" is present if ear is a 2 digit number. Resolved 6661T/1T2/SB *9T €@ 31TZzSza6 3AS YAMOd O1lyL0373 9% 39¥q Teeland Golden Valley Electric Assocation Teeland, Alaska Events Recorder pany | Product Version Contacted Date Partial Full Comments Notes to Self Certificates of Compliance j Compliance Compliance? th Synchrocoser |M4188A, M- {Bob Schuyler @ 1-727-544-|5/12/08 |See Comments |See commonts |Per phore conversation with Angela of Gore |Resalved No 0192,M0214 2928 ext 432 or e-mail to Electric (1-425-883-4505) Beckwith cannot becomktg@psinet.com ar ply Y 2K information specific for this [Allen or Angela of Gare levice for legal reasons. It ls recommended Electic @ 1-425-883-4505 AEA investigate this device for date Infor imation and If necessary perform Y2K tests, Static Ver ISysiem & Gyr |Statc Var 1-800-877-7545 Shell ‘Sysiem ‘Culner & Gy |Datagyr 1-800-877-7545 Shell Culnec Base Station |C64RCB- Radio 3106AT i kes Fire Alarm System 3 \Contro! Panel Power line — | Digifone carrier 2051D42A03 Capacitor Type UP L ‘Controls 38062R1 ier | Relay |SEL-121 & we. seine. com 2000. htm|5/14/99 -NA. 176 This selay satisfies all AIDEA defining points |Resolved Yes voring 121G ; Dean Klas @ 1-509-332- lof complianoa. Sea letter from Daan Klas of narias, 1890, Fax: 1-509-332-4187 Sctweltzer Engineering Laboralories, lnc. ypany | Product Yersion Contacted Date Partial Full Comments Notes to Seif Certificates of Compliance | Compliance Compliance? itzer jing Relay = |SEL-DTA lwwwe..salinc.convyr2000 him] S99 JNA. Yes Clock usas lock of relay that it's attached to, |Resolved Yes sering ; Dean Klas @ 1-609-332- ilorles. 1890, Fax: 1-500-332-6187 tizer [Relay ISEL-PRTU vay .selinc. comy'yr2000.him| 5/1488 |N.A. Yes This relay sailsfies all AIDEA defining points |Resotved Yes 2ering , Dean Klas @ 1~509-332- ‘of comptiance. See letter fom Dean Klas of itonies, 1890, Fax: 1-509-332-6187 ‘Schweltzer Engineering Laboratcries, Inc, Ife JEM S 203P-Z2-10, |www.rechester.comvY 2000j| 59 [Yes See Comments | Verity firmware & software versions are Y2K }Resolved Yes nbus 213P-10 em{iletter.him "compliant." See Jem 1 Y2K Readiness Disclosure. "Century Ambiguity" is present If the year Is a 2 digit number. Sequence of {6000 666T/1z./Sa oe €@ iTTzzSza6 AS ¥3MOd O1NL0373 2% 390d Kodiak, Alaska ‘error Lake Kodiak Electric Assaclation 1] Product | Version Contacted | Date Partial Full Comments q Notes to Salf Cartificates of | Compliance} Compliance Compliance? Governor ECD 67-5111 fureew.boschatcomiy2k- 511499 ¢ Contre’ for jatus.htm! or thomas. te] Standy muelter@ pom.bosch.de Generator | Fire Control Autopulee 4000 |htipwwwwransul.comiyako7, [51699 [NA Yes This device has na real ime clock andis | Resolved Yee System htm therefore Inherently Y2K compliant. Synciockser |0193, 0194, Bob @ 1-727-544-2326 or @-/5/11/99 Unrasolved; sent e-mail on 5/11/99 expecting |No Units 10488, M029CO |mail to becomkig@psinet. tesponse in 5 to 10 business days. com or www. beckwith electric. cony2k.him (Communica- |FC 4850 S/N |waww.odpowercom.cormy2k_| 5/10/39 This device has no reak time dock and is Unresolved; waiting for fax No. + jllon Battery [9510867 '03.htm or Dan @ 4-907-274. therefore inherently Y2K compliant. Charger 8531 Walt Fisher @ 1-800)| S43-8630 ext 857 Fax 220 hitp://207.87.24.docldacsly |5'S88 |Sea Comments [See Comments |Most likely has no date handling capabilities. [Resolved res ZknewAegalnotice.ctm & However, there's no of verifying this hitay/www.usa.canon.comy information since this product sesies has. |2k/ndex.html discontinued. ~|Frequency ABOIO Mitch Irvine @ 1-426-453- [5/10/99 Unrasolved; lef a message and now waiting [No Recorder 9400 for a sesponse. Call back at 9:45 A.M. 5/11/99 Recorder V 601C 1-425-453-9400 SHTON99 |Uniescived; lafta massage on 5/10/89 No Turbine Mechanical t- Shutoff Valve | Synchro- __|CVEt No ferfier RTU-1, RTU-2, |Hal Spence @ 1-800-486- |5/10/99 [N.A. Yes All RTU's are Y2K compliant since they do [Resolved ‘Yes RTU-14 6684 Fax # 1-650-952- not process the date. 7.206 or wvew.hsq conm'y2kf y| Product | Version Cantacted Date Partial Full Comments Notes to Self Certificates of Compliance| Compliance Compliance? 2, [Marine Radio ICM 6 1-425-450-6088 S099 |N.A. Yes This device has no real time clack and is Resolved Yes therefore inherently ¥2K compliant Comnwmnica- [EBC 48-508 [414-524-3300 ition Batlery Charger 125 VDC 3 phase 120-25 |414-524-3300 Batlery Charger 6661/1T2/SG €8:9T Tl@zsza6 AS YSMOd OTNLO373 8% 390d Terror Lake Kadlak Electric Association Sparecards JAVR [eo 276-5080 “Je ~ | TFiyrietors —T | No Feld Breaker Na IN 1 Transi 0 |Annundator |Serias 90 [Scott Ingoll of Engineered = 45/10/90 Unrasolved; waitirxy for reply (called on {Unresolved [No Equipment @ 1-907-345- 6/10/88) [3474 L Powerlina 973-334-3100 cr Advanced 15/11/99 Left a message with Chris Rabbins to chack if | Carrlar Cabinet }control Technologies, he knows anything about this product Inc. (800) 886-2281 of distributor @ 907-344-4424 RTD Series X80 hwwrw sonan.carmy [eons [NA Yes This device has no «eal time clock and Is Resalved Yes Temperatura therefore inherently Y2K cornpllant. Monitor ly | Product | Version Contacted Date Partial Full Comments Notes to Self | Certificates of Compliance| Compliance Compliance? | Relay SEL 121G lwww selinc.camvyr2000.him;| 5/10/96 IN. A Yes This relay satisfies all AIDEA defining points [Resolved Yes 1 Dean Klas @ 1-509-332- of cornpliance. See letter from Dean Klas of 5 1880, Fax: 1-509-332-8187 ‘Schweitzer Englneering Laboratories, Inc. RID 1374 hevew rochester com 200%] 91090 No Transducers 2kjemn10.htm; Deborah Dryia @ 1-888-880-5361; Fax: 1-716-238-4045 eens Var VCE20 jweew.rochesier.com/y: This device has na real time dook and Is Resolved Yes 2Kjem10.hbn; Deborah therefore inherently Y2K compliant. Dryja @ 1-868-880-6361; Fax: -716-236-4945 Wait IPCE20 weew rocttoster.com/Y 2000, Yes This device has no real tkme clock and is Resolved Yes '2kjom70. htm; Deborah therefora inherently Y2K compliant. Dryja @ 1-888-880-6361; Fax: 1-716-238-4945 ah 3% Voltage |VCC 308-1 werw.rochester,comvyY 2000/y| 5/10/99 JNA, Yes This device has no real tims dock and is Resolved Yes 2kjem10. htm; Deborah ‘therefore Inherenly Y2K compliant Drjja @ 1-888-880-6361; Fax: 4-710-236-4945 din 1 Current |CCC 30B-1 | wvew.tochester.comv/Y 2000. Yes ‘This device has no real time clock andis [Resolved [ve ~ 2kjem10.htm; Deborah therefore inherently Y2K compliant. Dryja @ 1-888-880-6361; Fax: 1-716-238-4945 _| 666T/TZ/Sa €@8:9T T1ZZS286 AS YaMOd O1YLO373a 6% 39d Kodiak, Alaska Terror Lake Kodiak Electric Association scientific Jem 10 10 2210 9RO2-[wwer.rochester.camV¥2000/y] 5/10/95] Yes [See comments {Verify that firmware and sofware are the Resoved Yes alumbus jo110 2xjem10.him; Debosah camplant’ versions. See Y2K notice. Dryja @ 1-888-880-6361; “Century Ambiguity” wll rernain if the clock Fax: 1-716-238-4945, handles dates with a 2 digit year. Nestinghouse [Relays TeRNA, HAA, 41-412-642-5524 or 1-442- 11/99 Unresolved; may never get resolved since No ICT, COQ, DSM, |642-3787 Westinghouse has been bought out and has ISA1, CFVB, bought severab other companies and none of IHU4 ‘thelr phone #'s work and their intemet site only MNoodward Tachometer /5421-052 or S680 No. and Speed 3074-0368 Switch (manual 09031C} Company | Product | Version Contacted Date} Partial Full Comments Notes to Self Certificates of Compliance | Compliance Compliance? Woodward \Govemor UGS htipsiwww.weoadward.convc {5/10/99 |N.A. Yes This device has no real time clock and is Resolved Yes lorporate/year_2000/Y2K%2 therefore inherently Y2K compliant OArchivesficg_g_I.htm { Computer 11408 511089 [No No This computer has been determined akeady |Resolved No ito be non compliant. Fire Alarm Home buitl 6/11/89 |See Comments [See comments |No way of verifying Unresolved No Annunclator | Electromecheni (for Houses to |cal town) ou i 6661T/1Z/SB :9T €@ “"AS ABMOd OTYLOST3 'T1zze206 BE 39d XC DKS HAL py il DEG. e@ Vew 2 ALASKA INDUSTRIAL DEVELOPMENT t Hor =_ AND EXPORT AUTHORITY {= ALASKA @e =ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 MEMORANDUM TO: AIDEA Management Team FROM: Art E. Copoulos, Y2K Project Manager wa DATE: March 8, 1999 SUBJECT: |Y2K - Management Issues Listed below are some key management issues related to the Y2K problem that | think you should be aware of. My intent is to minimize risk and avoid any future problems related to theY2K computer date problem. | will be following up with the appropriate management and staff, on each of these issues, to attempt to get them resolved. If you have any input on these issues, please let me know. | have also attached a similar memo addressed to Project and Procurement Manager(s) that outlines key Technical, and Legal and Business issues related to Y2K. These issues will be reviewed as they relate to the projects, to determine if they are applicable, and if additional action or resources are needed to mitigate potential problems. It would be worth reviewing these issues from a management perspective as well, since they can become management issues if problems develop. Y2K Management Issues 1. Make appropriate disclosures regarding potential Y2K problems/issues. Accounting Standards, auditing requirements, tax and security laws, or other regulatory requirements (such as banking, insurance, and environmental) may require disclosure of information about potential adverse effects of potential internal or external Y2K failures. This may be good to include in the next annual report. 2. Ensure that all Directors, Board members, and Managers have the appropriate indemnification against all matters pertaining to Y2K. How deep in the organization does indemnification go and does it protect against Y2K? 3. Be prepared for Y2K related lawsuits. Memorandum March 8, 1999 Page 2 of 2 The Y2K problem creates a minefield of opportunities for litigation (see #6 legal and business issues on the attached memo). We may have to litigate to ensure that vendors are compliant. Contractors, third-party suppliers, or end-users of products and services may litigate against us if there are disruptions at various projects. There could also be litigation due to the failure of partners/operators to show compliance or initiate compliance efforts. 4. Support legislation at the State and Federal levels to cap Y2K related damages and or restrict Y2K related lawsuits. The Y2K related lawsuits have already started. According to some “Y2K experts,” the legal costs of damages and awards associated with Y2K related lawsuits will exceed the actual costs to fix the problem, by as much as a 10 fold. If we rely on advice from the “experts,” $200,000.00 spent on the fix, may mean that $2,000,000.00 is needed for subsequent litigation. 5. Review insurance coverages as they pertain to Y2K. Will Y2K losses be covered? This question seems to be open to debate. Would business interruption coverage apply? Generally, business interruption coverage applies to “fortuitous events” and Y2K problems are not considered “fortuitous events.” Would Director and Officer insurance apply to Y2K problems? One legal paper on Y2K recommends against changing or renewing Director and Officer insurance before the year 2000 because too many Y2K related questions could come up. 6. Continue to exercise appropriate “standards of care” on Y2K issues. By taking the appropriate due diligence and showing documented efforts to mitigate the problems, as we are doing, this should be a non-issue. Please let me know if you would like to discuss any of these issues in greater detail. Attachment : ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY {= ALASKA @E_ ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 MEMORANDUM TO: Project and Procurement Manager(s) FROM: Art E. Copoulos, Y2K Project Manager KC/ DATE: March 8, 1999 SUBJECT: Y2K - Technical Issues / Legal and Business Issues Listed below are a series of key technical, legal, and business issues related to the Y2K problem. | am providing you with this information to increase your awareness of the risks associated with the Y2K issue and also so we can develop a strategy to work together to minimize risk. | have grouped the issues into two categories - Technical Issues and Legal and Business Issues. | will be visiting with each of you to discuss how and if they apply to your projects and if any additional efforts or resources may be required to minimize risk. Please look this over and think about which issues may apply to your projects. | realize that each project is unique, that all of these issues will not apply to all of the projects, and that a “triage” approach will be necessary in some cases. Y2K Technical Issues Although each project is unique and will require its own set of solutions, steps 1-4 are the “typical” procedures that are followed in a Y2K remediation effort. Our challenge will be to find ways to apply this “typical procedure” most cost-effectively and completely to each project. AIDEA and AEA projects are at varying levels of completion on each of these steps. Please review these four steps to determine where we are at in your projects and if any additional action or resources are needed to get all four steps completed in time. | realize that each project is unique and each aspect of these four steps will not be needed on all the projects. Some prioritization (see step # 2) and “triaging” will be required. fe Conduct inventory of all plant instruments and equipment that may contain embedded chips or programming logic with date information. Include spare parts as part of the inventory. Document all items on the inventory. Assess and document each item on the inventory for its risk of Y2K problems, and its relation to the system. Memorandum March 8, 1999 Page 2 of 5 This risk assessment should include evaluating long-term maintenance and contract agreements to determine if vendors and or operators have obligations to make Y2K “fixes” at their cost. 2: Obtain Y2K compliance certification (see litigation prevention issues #8) from manufacturers on all inventoried items at risk of failure and identify those items still in need of Y2K compliance certification. If unable to obtain certifications on any items, or if the system is “mission critical,” determine if testing is appropriate. If so, develop a test procedure to test the item(s) for compliance. Outline any potential risks associated with testing. Testing is by far the most complex and time-consuming part of the Y2K remediation process. There are lots of different tests that apply (software systems require up to 18 different kinds of testing) and then combined component, and system testing is recommended next. Also, there are varying risks associated with testing. Furthermore, we only have a limited amount of time left, about six months to the next “problem date.” Up to 33 dates have been identified as potential sources of problems, according to the IEEE, with the next problem date being 9-1-99. The bottom line is that some prioritization of what is tested and how components and systems are tested will be needed. A "testing strategy” should be developed that is largely driven by business, not just technical considerations. Some "business" questions that may impact your prioritization could be: Are all components that need to be tested of equal importance to the overall operation? Which potentially Y2K non-compliant portions of these systems can be overridden manually? Which systems are more at risk of failure as a result of testing? How can the test be completed most cost effectively with the least potential for damage? In general, for recently designed systems, it is often more cost effective for the manufacturer to test the system rather than to fix it internally. This is because of the complexity associated with the various test procedures and because the manufacturer may already have the resources in place to do the testing. 3. Note any items that do not have acceptable manufacturer certifications and that can not be safely tested. Develop a plan for upgrading, repairing, replacing, or working around these non-compliant items or any items where there may be a potential for failure due to Y2K non-compliance. The plan should address both short and long-term solutions. The risk to related organizations such as customers, suppliers, communities, etc. should be assessed. 4. If replacement parts are needed as a part of the plan prepared in step #4, note the current availability of Y2K compliant spare parts. Also, note delivery times if parts have to be ordered through the manufacturer Y2K Legal and Business Issues Legal and Business Issues may be a little less understood and can be more easily overlooked. This area needs to be reviewed and addressed since the legal costs of damages and awards Memorandum March 8, 1999 Page 3 of 5 associated with Y2K related lawsuits could exceed the actual costs to fix the problem by as much as a 10 fold, according to “Y2K experts.” As in the case of the technical issues described above, please review these issues as they relate to the projects to determine if they are applicable and if additional action or resources are needed to avoid any problems. 1. Contact all key suppliers, operators, contractors, and service providers in writing and let them know that complete Y2K compliance is required. Request detailed information and written certification that all of their intemal systems (specifically those that support or impact AIDEA), products, equipment, and services are Y2K compliant. Failure to request this information could constitute a waiver of the right to seek reimbursement for the costs incurred making any necessary changes. It may also deprive insurers subrogation rights against the vendor. It is important to be specific in our questioning and to ask the right questions. | am developing letters that can be sent to suppliers, manufacturers, and operators. 2. Make any new contracts or purchase orders require that any new or used software, hardware, and equipment with embedded microprocessors be Y2K compliant. Vendors should be required to both “represent” and “warrant” products as being Y2K compliant. | assume this is already being done. | can provide a detailed description of what Y2K compliant means. 3. Alter any “force major’ language in contracts to rule out that any claims stating that a Y2K failure is due to “an act of God.” 4. Avoid modifying, disassembling, or reverse engineering any software or systems to make Y2K corrections without the consent of the manufacturer in cases where the product may be protected by a license, service, or maintenance agreement. The risk here is that these agreements could become void, or in the case of software there could be a copyright or confidentiality infringement. 5. Document everything related to Y2K. | have Y2K files for each project that Linda MacMillan started. Linda and Mike have other files related to AIDEA loan serving Y2K issues. Documentation is an essential part of AIDEA/AEA’s due diligence effort to mitigate Y2K problems. Memorandum March 8, 1999 Page 4 of 5 6. Identify potential areas that may need to be litigated related to Y2K. Here are a few of the possibilities, but keep in mind there are LOTS more: A. Breach of a warranty that a software/product/service is "Year 2000 compliant." B. Negligent misrepresentation or fraud, on the theory that the vendor knew that AIDEA intended to utilize the product into the next century and fraudulently failed to alert AIDEA to the fact that the product would not operate properly past its first "event horizon" which might even precede January 1, 2000. C. Failure or refusal to correct the Y2K defect as part of an existing long-term maintenance agreement or long-term outsourcing agreement. Many manufacturers are reluctant to provide definitive Y2K certifications of their products. In the case of the Healy Clean Coal Project, manufacturers of various products agreed to repair, replace, or make good items supplied at no cost to AIDEA for two years after product start-up according to terms of their initial Purchase Orders. Despite this, none of the manufacturers has yet provided entirely suitable Y2K certifications. We should also be on guard against possible suits directed towards AIDEA and AEA. Examples are contractors, third-party suppliers, or end-users of products and services litigating against AIDEA and AEA if there are disruptions at various projects. There could also be litigation due to the failure of partners/operators to show compliance or initiate compliance efforts within their own organizations. 7. Ensure that vendors do not unfairly charge for upgrades or try to “sell” something that isn’t needed by saying that the existing product is not Y2K compliant. If existing functionality can be used into the year 2000, and is covered by a service agreement, then an upgrade for Y2K compliance is not considered new functionality and should not cost extra. One of the Four Dam Pool operators was told by the manufacturer of their SCADA software that two of the Digital Vax workstations were not Y2K compliant and needed to be replaced at a cost of $36,000.00. A quick check of Digital’s Y2K web page revealed that the software manufacturer was not entirely forthcoming and the Digital Vax workstations were in fact Y2K compliant. 8. Carefully review Y2K “certifications” and don’t necessarily accept them as a guarantee that there will not be a problem. Here are some problems with Y2K certifications: What may be called a “certification” can be no more than a vague and ambiguous statement about the product or service. Sometimes certifications can be for the manufacturer's process or method applied to delivering the product or service, rather than for the actual functionality of the product or service itself. Memorandum March 8, 1999 Page 5 of 5 There are no published standards defining what Y2K compliance or certification really means. System performance may be an issue rather than individual component performance. In some cases, it is a good idea to test all “mission critical systems” even if they are Y2K “certified.” To help with this problem, | have developed a definition of Y2K compliance that can be applied to AIDEA and AEA projects. My intent is to use this definition in letters that will eventually be sent to appropriate suppliers, service providers, and manufacturers requiring Y2K compliance of their products, services, and internal systems. As | mentioned, | will be visiting with you to discuss these items in more detail. In the meantime, contact me if | can be of assistance. Ce: Mike Barsalou Keith Laufer Linda MacMillan PU RCHAS E STATE OF ALAS KA PURCHASE REQUISITION NUMBER REQUISITION Vd \- DEPT. REQUISITION - FY to [1] 233 Willoughby Ave., 7th Floor [1 2400 Viking Drive Junesu, AK 99811-0210 Anchorage, AK 99501 PR- AEA 99-001 00 Alaska Energy Authority DATE DELIVERY REQUESTED AT DESTINATION DATE OF PURCHASE REQUISITION 480 West Tudor Road See Attached July 9, 1999 Anchorage, Alaska 99503-6690 F.0.B. POINT DATE P.R. SENT TO GS Kodiak, Alaska ASSIGNED TO DATE CONTACT NAME TELEPHONE NUMBER | Stock Req. No. | BID/CONTRACT NO. DATED ORDER NO. DATED Art Copoulos (907) 269-3000 SUGGESTED CONTRACTORS - (3) - (INCLUDE ADDRESS & PHONE NUMBER) COMMENTS SHIPPING INSTRUCTIONS Ship to Division of Communications Attn: Larry Nakata Mark for Terror Lake SPECIAL INSTRUCTIONS TO GS ITEM COMMODITY QUANTITY | UNIT OF DESCRIPTION, PERFORMANCE REQUIRED, INTENDED USAGE ESTIMATED ESTIMATED NO. cCODE* REQUIRED | MEASURE | NOTE: If this P.R. is for leased space or janitorial services, attach appropriate specifications. UNIT PRICE | EXTENDED PRICE 1 See attached scope of work that outlines summary, scope, timing, $150,000.00) $150,000.00) reporting, project management, and costs. ESTIMATED TOTAL ALL paces = $ “COMMODITY CODE REQUIR Cae INVOICE — [Alaska Energy Authority ARE FEDERAL FUNDS INVOLVED? PAGE 1 OFIDO NOT: | $150,000.00) ADDRESS "1480 West Tudor Road, Anchorage, Alaska 99503-6690 Oxo =O ves_s PAGESIEXCEED $ REF |TYPE NUMBER [Amount DATE COMMENTS 1 | PVN | T - Computer cost estimated $25,000 charged to Four Dam Pool R&R Fund 2 | - Other costs charged to Four Dam Pool Insurance Fund | 4 . pacepeme — FIN AMOUNT {= ce PGM Le AccT FY _ a —~ 1 2 1 | 3 4 PURCHASING AUTHORITY NAME TITLE PURCHASING AUTHORITY'S SIGNATURE TELEPHONE NUMBER fa ) SUPPLY OFFICER APPROVAL Printed Name ctis 7 , y Signature ( My L hu Date %/9 qg CERTIFICATION: | certify that the facts herein and/4n supporting documents are correct, that this voucher co/istitutes a legal charge against funds and appropriations} cited, that sufficient funds are encumbered to pay this obligation, or that there is a sufficient unencumbered balance in the appropriation cited to cover this obligation. | am aware that certifyng false, inaccurate or misleading documents constitutes an unsworn falsificatign under 16.210. "URE DATE Al Copies--GS Anchorage, biScal, Dept. Supply, Department Department of Administration FY0O ITG COMMUNICATIONS SERVICE REQUEST (CSR) CSR NUMBER: SECTION A - To be completed by requesting Agency. RADIO. PAGER____—-_—~FCCLLICENSE_____ ENG OTHER. iin Dept: Div: Anchorage____- Soldotna____—- Fairbanks___ Juneau____—_ Glennallen___ Section: Requestor: Requestor Phone #: TASK - Circle One: RP/SR/PO No: Interagency AJE: RADIO: New Install Remove Repair Program Funding Codes: PAGER: New Program Repair Activate Deactivate FCC LICENSE: Marine Land AuxTV Renew Agency Fiscal Authorization (Signature ENGINEERING: Consulting Price Quote Requisition OTHER: Printed Name WORK REQUESTED/COMMENTS: Routine_____—~Priority (O/T Authorized) Ss Critical(48 hrs)___=»=)-/ Emergency (4 hrs)__ By signature on this form you agree to pay for the costs incurred by The ITG including the established hourly rates for regular and overtime (see attached) for time, plus materials, travel, per diem and shipping. Any cost estimates given for these services are for budgetary purposes only and are not firm and binding on the ITG. For woevle avthortzed in eR AEA 44-00} SECTION B - To be completed by The Information Technology Group Funding Source (SLA) No: Accounting Codes (CC/LC): PR: Agency Code: ‘Authorized Manhours to complete work: Assigned to: Date: Issued by: WORK TO BE PERFORMED: cA CT A A TT EAU ne TTT ia TET unt Mode of Travel/TA No: Date Work Completed Materials/Supplies: Materials/Supplles: BILLING INFORMATION: RADIO - PAGERS - FCC LICENSE - ENG/CONSULTING - OTHER EQUIPMENT PICKED UP BY BASIS AMOUNT DUE BASIS AMOUNT DUE BASIS = AMOUNT DUE Regular Hours $ FCC Fixed Rates $ Service Fee $ NAME: DATE O/T DIT Hours $ 18.05 mo/Pager Months $ Misc/Other $ TOTAL BILLABLE Billable Supplies $ Eng/Consutting $ MisclOther $ Billable Travel $ Activate Fee $s Misc/Other $ $ Entered by: CKT NO. <> Milos= x MonthiyRate X__Mos=$ Elect Tech I= $63.00 Elect Tech Ill = $70.00 Elect Maint Supv = $83.00 Contracting Officer Ill = $61.00 Comm Eng Assoc | = $78.00 _ Comm Engineer Assoc Il = $88.00 Comm Eng! = $93.00 _ Comm Eng II = $103.00 Anchorage Shop 269-5781 Juneau Shop 465-3932 Fairbanks Shop 451-2208 Soldotna Shop 262-7584 Glennallen Shop 822-5505 G\FORMS\CSRFRMOO xe Customer Svcs 269-5749 ( Kev Date OA) VEH Moscad System Y2K Upgrade and Installation of Real Time Data Acquisition Capability at Falls and Shotgun Creek Diversion Dams Justification Summary Bring existing Motorola Moscad system in compliance for potential Y2K problems by upgrading and replacing the existing system while simultaneously programming the system to acquire real time lake level monitoring data at Falls and Shotgun Creeks. Radio and associated power supply equipment will also be installed at Falls and Shotgun Creeks. Details Existing Motorola Moscad system and software are not Y2K compliant according to Motorola. According to Motorola, a software and hardware upgrade is needed to bring the system into Y2K compliance. The software required for the upgrade requires a system upgrade to a Windows operating system. The Division of Communications had Motorola prepare an upgrade to do this work, back in November, 1998 and was quoted a cost of $82,093.00, not including some extras, see attached. This proposal was put on hold while we evaluated the lower cost option of eliminating the MOSCAD PC and tying the system directly into the HSQ SCADA system. Since then, the Shotgun Creek Diversion Dam washed out and it was decided that it would be justifiable to acquire real time lake level monitoring data at Falls and Shotgun Creek by transmitting data from existing data loggers there to the Kodiak office Moscad system via Walker’s Knob. This real time data would allow operators to know in advance when water levels at the diversion dams were so high that they posed a threat to the dams. If the water levels got too high appropriate remedial actions can be taken to prevent future dam washouts and/or failures. Acquiring this real time data will require programming modifications to the existing Motorola system. Rather than make substantial programming updates to an old and non-compliant system, it is recommended to upgrade the Moscad system while simultaneously installing real time data acquisition equipment and making the system Y2K compliant. An upgraded Moscad system can eventually be tied into the existing HSQ SCADA. Because of the growing complexity of this solution and other reasons, it was decided to keep the Moscad system separate from HSQ at this time. Scope of Work Upgrade existing Moscad system for Y2K compliance Upgrade existing Moscad system at Terror Lake. Specifically, this will include replacing the existing CPU and software with a Pentium computer, Windows NT operating system (or equivalent), and Wonderware’s Intouch MMI (or equivalent), upgrading the FIU and RTU’s to allow MODBUS communications protocol, a site visit, installation, and training of staff on the new system. The Wonderware Intouch MMI (or equivalent) database and graphical presentation of the data must be acceptable to Kodiak Electric Association (KEA) and Alaska Energy Authority (AEA) staff as determined on location during installation. The new equipment and system must be fully Y2K compliant. Installation of Real Time Data Acquisition Capability at Falls and Shotgun Creek Diversion Dams Tie into Moscad system and RTU’s so that real time lake level data can be transmitted from existing data loggers at Falls and Shotgun Creek Diversion Dams to the Kodiak office Moscad system via Walker’s Knob. Install radio equipment at Falls and Shotgun Creeks, additional shelter capacity as well as solar power generation and/or batteries if needed. Determine if a radio signal can be transmitted between Falls Creek and Walker’s Knob. Install a minimum of 3 alarm levels at each location at specified lake level elevations and present the data in a way acceptable to Kodiak Electric Association (KEA) and Alaska Energy Authority (AEA) staff as determined on location during installation. Site visits will be required to evaluate the system needs, complete installation, and provide appropriate training. Timing All work should be completed while the roads are clear and vehicular transportation can be provided to the various site locations. This means that all site work must be completed by September 15, 1999 and preferably sooner. The entire installation must be completed by October 15, 1999. Reporting, Procurement, Consulting and ITG Project Management Larry Nakata will serve as AEA’s primary point of contact at ITG for this project. He provide consulting and project management support. Information Technology Group (ITG) will provide AEA with progress reports on a weekly basis and work closely with AEA to develop and finalize the project. A site visit by AEA, ITG, and contractors will be required to scope out the project. ITG will handle procurement, selection, and management suitable contractor working closely with AEA. Costs At this time costs are estimated to be at or below $150,000.00 to complete the work. If costs come in below this amount, excess funds will be returned to AEA for redeposit in the appropriate accounts. 2 07/09/99 13:57 FAX 9072695562 INFORMATION TECH. GROUP Memorandum State of Alaska Department of Administration Information Technology Group Section of Telecommunications To: Marlys Hagen Contracting Officer ITG From: Larry Nakata Ain—- Communications Engineer Information Technology Group Date: July 9, 1999 Subject: Alaska EnergyAuthority/ MOSCAD SCADA Telemetry System/ Terror Lake Dam/ Y2K Upgrade of System I have been dealing with Stan Sieczkowski and Art Copolis of Alaska Energy Authority regarding Y2K compliance of their MOSCAD SCADA Telemetry System at the Terror Lake Hydroelectric Facility on Kodiak Island. This is an existing system that was installed in early 1994 for the Terror Lake Hydroelectric project. The system is a mission critical system used by Alaska Energy Authority to monitor important functions around Hydrolectric facility. This Hydroelectric facility provides electricity for Kodiak. Research by our division has revealed the system is uot ¥2K compliant. We have been working with the manufacturer of the MOSCAD SCADA product, Motorola, in determining a Y2K solution for the Terror Lake system. Reports from Motorola indicate that unless we implement a Y2K solution to the system, there will be a cascade effect in which little problems will occur on the system at first...followed by more serious failures that will ultimately result in a complete failure of the system. Alaska Energy Authority has looked into a number of options...which includes a complete replacement of the system and has accordingly decided on the following solution: 002/003 07/09/99 13:57 FAX 9072695562 INFORMATION TECH. GROUP 003/003 07/09/99 Page 2 1. The MOSCAD SCADA system is to be upgraded for Y2K compliance. My research indicates this solution will require replacement of the present DOS based software to a Windows based software package that is Y2K compliant. 2. There will be a need to modify the hardware in the system. In this case, the modifications will call for upgrading the wireless RTUs (Remote Terminal Units) to operate on a MODBUS protocol standard. Such modification is necessary in order to integrate the Windows base software package to allow for operation into the system. 3. Alaska Energy Authority also would like to add two additional RTU units into the existing system. These units will be used to monitor additional functions at the Terror Lake Hydroelectric facility. 4. This will be a tumkey upgrade with installation, optimization, and training to be completed before the start of Winter on Kodiak Island (estimated to be on or about September 30"). The concern by Alaska Energy Authority is that much of this work must be done in remote isolated areas of Kodiak Island around the Terror Lake facility. Such work must be completed before the start of Winter or Alaska Energy Authority will not have a Y2K compliant system by the Y2K rollover date. This makes it a time issue. 5. A one year warranty to be provided to include parts and labor on maintenance of the overall system. It is estimated that the scope of work will be approximately $150,000, At this time, my research indicates that since we are dealing with upgrading an existing system in which the MOSCAD SCADA equipment is manufactured by Motorola, this becomes a sole brand issue. In terms of who can bid the upgrade of this system, my research indicates two Alaskan vendors have the ability to do this upgrade: * Motorola * PMC- Telecommunications/ an authorized Motorola distributor here in Alaska. In my research as a Communications Engineer, I have not been able to find any other Alaskan vendors who can do an upgrade of this nature on the MOSCAD SCADA equipment. Accordingly, my professional view is that these two companies are the only Alaskan vendors who can do such work. I have also discussed this matter with Alaska Energy Authority who concurs with my view. Accordingly, I must consider this to be a limited procurement issue in which Motorola and PMC-Telecommunications would be the only vendors who can do the upgrade. Should you have any further questions feel fee to get back with me at 269-5603. Avan AK MOTOROLA ws) November 25, 1998 Mr. Jerry Jasper State of Alaska Information Technology Group 5900 E. Tudor Rd Anchorage, Alaska 99507 Subject: MOSCAD System (Jpgrade for Terror Lake Jerry, Motorola Inc., by and through its Commercial Government Industrial Sokutions Sector (Motorola), is pleased to present to you the enclosed proposa! in response to your request. ‘This Proposal consists of this cover letter, the Communications System Agreement, the Tiquipment I.ist, and any additional forms enclosed with this letter You may accept this Proposal by either signing where indicated on the ‘Terms and Conditions of the Communications System Agreement or by simply issuing a purchase order that refers to this Proposal Altermatively, Motorola would be pleased to address any Concerns you might have regarding this Propasal. Please call me at 261-5170 if you have any questions regarding the material presented. Sincerely, ole “Day Pie T>wayne Sakumoto Motorola, Inc. Z2O°-d 4vl4 98b 406 FSQNSLMOSY DLATDSLA HeLPOM dOO:eoO 6SE-GO-GeAa (AA) MOTOROLA Statement of Work ‘be following is Motorola’s proposal to upgrade the existing MOSCAD system at Terror Lake. AJl Motorola cquipment must be delivered ta Motorola for configuration prior to being installed at the project site. ‘This proposal is to provide an upgrade of the central station at Terror Lake, Specifically, the computer, MMI (inan-machine-interface) software, and the MOSCAD CPU at the central will be replaced. ‘The new central will consist af a Pentium computer with a Windows NT operating system and Wonderware's Intouch MMI, providing Year 2000 compiiance and a much more user-friendly and rebust operator interface. The MOSCAD a FLU will be upgraded to allow MODBUS communications between the computer ant! Rr ¥TU. This standardization of the protocol at the front end will allow much simpler upgrades in the future. The move to Windows NT will allow compatibility with other relcvamt applications and features, including network operation, connection to other external devices, and communication with standard paging and reporting packages. The following is a breakdown of what will be provided with the proposed system upgrade: SS 3 . A one-week site visit will be conducted to view and study the existing system. This will allow a determination of the existing system structure and the database at. the central. Based on this visit, a functional specification will be created, summarizing in detail the work to be performed Additional work shall not commence until the functional specification is approved by the Statc of Alaska, ensuring that all parties are in agrecinent regarding the rcquirements of this project. In addition, an instrument index shall be created, detailing the exact VO configuration at the remote sites. Motorola in Phoenix, Arizona shall configure the MOSCAD FUL and Intouch central All functions of this central shall be tested before any equipment is shipped to Alaska. Dial-in capabilities shall be provided for both the computer and the MOSCAD FIU. This will allow Motorola's contractor to dial into the computer to mouitor, troubleshoot, or modify the comtral. Over a one-week period, the new central and FLU will be implemented on site and thoroughly tested. A customer representative should be available to assist with, und verify, the testing, procedure. During, the weck following implementation, tw waining sessions will be conducted. ‘The first session (operator training) shall cover hasic usc of the system, including, system monitoring, controls, bootup techniques, and backing up of the system. ‘The second session (maintenance training) shall cover system modification and display development of the Intouch central. In addition, it shall cover programming and diagnastics of the MOSCAD RTUs. ©cO°d 4vLZ 98v 406 FSQNSOOSY PLAQZDELA ASLPOM dALO:£O0 6SE-6O0-Ge4 Fe eee me Ot ee ee PAPUA EE Fee. ives a MOTOROLA WY) Special Notes and Terms of Sale Terror Lake MOSCAD System Upgrade 1. Delivery charges aic not included in this proposal. 2. Customer personnel must provide access lu remole RTUs. Customer shall provide transportation to site from Anchorage, Alaska, and aii required transportation while on-site. . Customer personnel shall be available for assistance during system testing and during initial site visit S. Paging and report generation features are not inciuded with the proposal, vO°d 4vZZ 98bv 406 ASQNS-08SyY PL4AQBISLA HABSLPOM ALTO-£0 66-60-G24 wid (AA) MOTOROLA * ‘The system upgrade shall be fidly documented, and all relevant files shall be provided to the customer on a backup CD A follow-up site visit, lasting onc week, shall be conducted four wecks after system implementation. This follow-up visit will allow minor modifications to be made afler the customer has had some tune to view and use the system, should modifications be desired. . ‘The computer to be provided shal) have the following fcatures: - Dell OpuPlex GX! + MiniTower, 450 MHz Pentium® J! processor w/512 Cache - 17 imch Monitor (16 0 inch Viewable) - 128 MB Memory - 6.4 GB Hard Drive - 4MB Video Integrated Memory Upgrade - 142X CD-ROM - Altec Lansing ACS295 Speakers - Microsoft Windows N'l Operating System - MS Office ‘97 CD - 33.6/S6K U.S. Robotics Modem - 4/8 GB EJDE Tape Backup Drive for NT Raa - Three Year Limited Warranty SsO°d 4vLZ 98bv 406 FSQNSIOSY FLAZOESLA ASLPOM aTO:EO G6GE-6O-Ge4 90° (AA) MOTOROLA Cost Breakdown Terror Lake MOSCAD System Upgrade Unyinecring Costs: $56,774 Hardware Costs: $25,319 ‘Total System Cost: $82,093 4bLZ 98b 406 AS5qQNS20sSy DLuqQDSeLA ASLPONM dATO:©£0 6G6-6O-Ge24 (dees ae FP Me (A) MOTOROLA Engineering No. Days No. Days Function in-House}) (On-Site) Develop Functional Specification, Site Visit Develop Instrument Index Provide and Canfigure MOSCAD Dial-In Modem. Initial Setup of Computer, Operating System and Implementation af Dial-In Operation for PC Implementation of Intouch and FIU On Sae Ducumentation / Creation of CD Backup IF ohow-Up Sile Visil £0°d 4yL4 9807 406 FSQNSLOSY DFLAQDSELA ABPLPOM dzZO:£0 GE-GO-GeAa (A) MOTOROLA Equipment BO'd 4-242 98b 406 FSGS -0syv DL4qQ>GBLaB AVSLPOmM azOo:eo GSE-GO-Ge4 I ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY /= ALASKA me =ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 MEMORANDUM YAK TO: Jerry Jasper FROM: Art Copoulos “e¢- DATE: July 8, 1999 SUBJECT: | Telecommunication Equipment Inventory List Thanks for your recent email dated July 2, 1999 (attached). We have evaluated, to the best of our ability, all of the telecommunications equipment on the inventory list and reviewed it for completeness. As noted in prior correspondence, all of our projects were supplied with a list of equipment in question and 4 items were identified that are no longer in use. In terms of a recommended compliance action, we would like additional work specified below. In the case of our Hydro projects, telecommunications equipment is a critical link that represents the backbone of our contingency plan. Accordingly, and in response to your email, additional assistance from the ITG group is requested to finalize the Y2K compliance effort on telecommunications equipment maintained by the ITG group on behalf of the Alaska Energy Authority (AEA). Based on your estimate, | have attached a CSR with a not-to-exceed dollar amount of $3,000.00 that can be used to charge back on a time and materials basis. Specifically, the following additional work is requested: 1. For those items shown on the next page (taken from your “need info list’ that was sent over in previous correspondence), please document your recommendation 1-5, and make note if the item contains a date sensitive field. If any components have date sensitive fields and/or require testing/repair/replacement, please provide a more detailed recommended course of action. 2. Written confirmation that the microwave communication system between Kodiak and the Terror Lake project is Y2K compliant. a Written confirmation that the VHF radio repeater systems at Pillar, Elbow, and Walker’s Knob (Kodiak) are Y2K compliant. 4. Written confirmation from Motorola that the Motoréla Moscad communication and control system at the Terror Lake Outlet works is not compliant. Specifically, | would like Motorola to document what aspect of the system is non-compli and if there are any low cost software and/or hardware upgrades that can be consideréd an alternative to the higher cost solution that involves upgrading the entire system to MODBUS protocol. This written confirmation is needed N dove Memorandum July 8, 1999 Page 2 to justify the upgrade/expansion that we are currently developing together. | have already made this request to Motorola (Dewayne) but have not heard back. If possible, | would like this information by August 31, 1999. There is an immediate need for item # 4. Thanks for your help and I'm looking forward to hearing back from you on these issues. If there's any other info you need from me or from the projects, please let me know. | can come over anytime. PCN CLASS MANUF. MODEL SERIAL NUMBER Vendor Contact Cert? Rec Cost 1-5 Est. 13E3044 2090 UNIDEN MER9500 54013998 NAW 13D3513 2095 MITEL SX20 UNKNOWN NAW 13D8961 9046 FARINON $C107954 94263D1TA1 Not included in letter NAW 13D8946 9046 FARINON $D107954 94263A1TA1 Not included in letter NAW 13D8947 9046 FARINON $D107954 94263A1TA2 Not included in letter NAW 13D8951 9046 FARINON $D107954 94263B1TA1 Not included in letter NAW 13D8952 9046 FARINON $D107954 94263B1TA2 Not included in letter NAW 13D8956 9046 FARINON $D107954 94263C1TA1 Not included in letter NAW 13D8957 9046 FARINON $D107954 94263C1TA2 Not included in letter NAW 13D8962 9046 FARINON $D107954 94263D1TA2 Not included in letter NAW 13D8948 9046 FARINON $D107955 94263A1RA1 Not included in letter NAW 13D8949 9046 FARINON $D107955 94263A1RA2 Not included in letter NAW 13D8953 9046 FARINON $D107955 94263B1RA1 Not included in letter NAW 13D8954 9046 FARINON $D107955 94263B1RA2 Not included in letter NAW 13D8958 9046 FARINON $D107955 94263C1RA1 Not included in letter NAW 13D8959 9046 FARINON $D107955 94263C1RA2 Not included in letter NAW 13D8963 9046 FARINON $D107955 94263D1RA1 Not included in letter NAW 13D8964 9046 FARINON $D107955 94263D1RA2 Not included in letter NAW 13E2804 9054 RITRON RTU4500 10338 NAW 13E2802 9054 #RITRON RTU4500USDC 10341 NAW 13E2803 9054 RITRON RTU4500USDC 10340 NAW 13E2818 9054 #RITRON RTU4500USDC 10339 NAW 13D6558 9074 MOTOROLA T73KXJO4BK 621HREO962 NAW 13E0182 9190 ZETRON 45B99USER 5643104 NAW 13D8353 9201 LA MARCHE A36F-50-12V 11998 NAW 13D8064 9201 RATELCO 102A357700 923850 NAW cc: Dennis McCrohan 4 Keith Laufer Brian Bjorkquist » Art Copoulos see From: Jerry Jasper [Jerry_Jasper@admin.state.ak.us] Sent: Friday, July 02, 1999 11:25 AM To: al_wallace@revenue.state.ak.us; Art Copoulos; Bob Sylvester; Chris Kent; Guy Bell; Joe Spears; Joe_Spears@comregaf.state.ak.us; Joellen Hanrahan; Joseph Mannion; Kevin Brooks; Kenneth Dodson; Lamar Cotton; Linda MacMillan; Marcheta Moulton; Norman Snyder; Paul_Bernard@comregaf.state.ak.us; Rebecca Nurse; Tom Lawson; Dwight_King@correct.state.ak.us; Leo Lutchansky; Lana Jones-Edwards; Duane Cook Ge: Chris Meholic; Joe Culp; Duane Burnet; Karen Morgan Subject: Y2K Compliance of Telecommunications Equipment. Card for Jerry Jasper Y2K Coordinators, The Task Order agreement between ITG and the State Y2K Project Office for a first level review of telecommunications equipment is scheduled for completion on July 30, 1999. My final report to the Y2K Project Office is due then. Therefore, | need your response to the information and spreadsheets that you have received no later than July 23, 1999. That response should include whether you have evaluated all of the telecommunications equipment on the inventory list and determined a recommended compliancy action, if not, why not (e.g. not a part of your MCBF or you have decided to risk using this equipment that is in service). If you require additional assistance from ITG | will need the details outlining that support. If you don't require any additional services regarding this Y2K effort please send an e-mail to me stating you don't have any Y2K concerns with your telecommunications equipment. | have talked to most of you recently and will continue to work with you and your staff to complete this initial assessment. If you require additional services, you should use the ITG Communications Services Request (CSR) form for accounting purposes. Many of you have forwarded this remediation effort to your staff for resolution. | will need a response as soon as possible from one of you. If | have not received your written response of completion or discussed these issues with you by July 16, 1999, | will be contacting you for that information. Department of Administration | FYOO ITG COMMUNICATIONS SERVICE REQUEST (CSR) CSR NUMBER: SECTION A - To be completed by requesting Agency. _ RADIO PAGER FCC LICENSE. ENG OTHER ns | Dept: DCED Div: AEA Anchorage_X%_ Soldotna____- Fairbanks___ Juneau____—- Glennallen___ Other___ - Section, Alaska Energy Authority Requestor: Art Copoulos Requestor Phone #: 269-3029 Fax y: 269-304% TASK - Circle One: RP/SR/PO No: Interagency ANE: ___Yes _ No RD Code: RADIO: New Install Remove Repair Program Funding Codes: PAGER: New Program Repair Activate Deactivate HM e 5 / 3 ] 4 FCC LICENSE: Marine Land AuxTV Renew Agency Fiscal Authorization (Signature) iC z / ENGINEERING: Consulting Price Quote Requisition OTHER: Printed Name Date WORK REQUESTED/COMMENTS: Routine_X Priority (O/T Authorized). Critical (48 hrs). Emergency (4 hrs), By signature on this form you agree to pay for the costs incurred by The ITG including the established hourly rates for regular and overtime (see attached) for time, plus materials, travel, per diem and shipping. Any cost estimates given for these services are for budgetary purposes only and are not firm and binding on the ITG. R to cove Y2K remediation ef fo according to request o ned in attached memo OS Q 000... 00 No Q SECTION B - To be completed by The Information Technology Group Funding Source (SLA) No: Accounting Codes (CC/LC): PR: Agency Code: Authorized Manhours to complete work: Assigned to: Date: Issued by:_ WORK TO BE PERFORMED: | Svc Code i.e., E/O) Work Location [bate | eoniéng | eugno {Reg tis} ovtiis {O/T His} ___Fie Nurber__] a | AA | NN | A | lm hE Ee Ee ee lil EE i ee ee a ee ee ee ee EE EE ee eee cee | OE | SR | | | Mode of Travel/TA No: Materials/Supplies: Materials/Supplies: BILLING INFORMATION: RADIO - PAGERS - FCC LICENSE - ENG/CONSULTING - OTHER BASIS AMOUNT DUE BASIS AMOUNT DUE BASIS $ FCC Fixed Rates $ 18.05 mo/Pager Months $ Eng/Consulting Activate Fee Elect Tech Il = $63.00 Elect Tech III = $70.00 Elect Maint Supv = $83.00 Comm Eng Assoc | = $78.00 __Comm Engineer Assoc Il = $88.00 Comm Eng Contracting Officer Ill = $61.00 1=$93.00 _Comm Eng Il = $103.00 Anchorage Shop 269-5781 Juneau Shop 465-3932 Fairbanks Shop 451-2208 Soldotna Shop 262-7584 Glennallen Shop 822-5505 G.\FORMS\CSRFRMOO xis Customer Svcs 269-5749 ' Rev Date 0877799 CHUGACH cLECTRIC ASSOCIATION, INC. wee Cian June 30, 1999 fb 6 E | V E Art Copoulos, Project Manager JUL 014 1999 AIDEA/AEA 480 W. Tudor Road Anchorage, AK 99503 Alaska industrial Development and Export Authority Subject: Year 2000 (Y2K) Readiness Disclosure Dear Art: As you are well aware, Chugach generators and transmission lines are interconnected with facilities owned or operated by AIDEA/AEA, as well as the other “railbelt” utilities. As a part of our continuing Y2K efforts, we are contacting all interconnected electrical utilities to establish the most current status of your respective Y2K compliance program. It is our belief that sharing such information will be of vital assistance in determining possible impacts to our customers due to the Y2K problem. Attached is the most recent status report of Chugach’s Y2K program that is updated monthly to the North American Electrical Reliability Council (NERC) and is provided to AIDEA/AEA as a Year 2000 readiness disclosure. Please provide AIDEA/AEA’s most recent NERC, or similar National Rural Electrical Cooperative Association, status report or, as an alternative, answer and return the enclosed questionnaire no later than July 16, 1999. Chugach Electric Association, Inc. provides the following Year 2000 information (“Information”) “as is” with no representations or warranties of any kind, either expressed or implied, and assumes no liability for damages arising out of or relating in any way to the use of the Information. The recipient of the Information assumes all responsibility and risk relating to the use of the Information. If you should have any questions, please feel free to give me a call at 907-762-4774 or I can be reached by e-mail at jim_borden@chugachelectric.com. mes E. Borden Y2K Program Coordinator Sincerely, Attachments 5601 Minnesota Drive ¢ P.O. Box 196300 * Anchorage, Alaska 99519-6300 Phone 907-563-7494 ¢ FAX 907-562-0027 Year 2000 Project Status Questionnaire * Has your company established a Year 2000 Program? ~~ Yes No Who is the point of contact for your Y2K Program? Company: AlipEA + AEA Name: t Cove s Title: Pro je t Mane ger Phone Number: 267-3029 Fax: 26 %- 30vy E-mail: Acopoules@ a idee. org When did your Y2K Program start? Date Gr-1= 9S What is your target date for completion? Date 7-/- 7? Does your plan include evaluating the following areas? Circle “Yes” or “No” for all areas. Business Applications (Software) Computer Infrastructure (Hardware) Utilities facilities including: f 2 ° 8 Z ° Generators. Yes) No Substations es) No SCADA/EMS. CY@&> No Telecommunications SS No ~ Suppliers/Vendors CYes) No Customers Yes No) Will you have contingency plans in place in the event your systems/suppliers fail? Yes) No Date contingency plans will be completed? Date Fa(a FF Have you documented your efforts to ensure Y2K readiness? (Yes)No Will changes be made to any of your systems that directly or indirectly interface with those of Chugach, i.e., SCADA, microwave? Yes No W/f If “Yes”, please provide the system(s) involved and what changes will be made. L AEA + AlDEt owned) Paci tes operated ond Questionnaire completed by: mamtacned Act Co poules Title: Freject Man ager by third perigs Hat wevlel Please return your completed Questionnaire to: io, Jim Borden, Y2K Project Coordinator responsible i sociation, Inc. a a Year 2000 Readiness oe Anchorage, AK 99519-6300 Disclosure — ag heflined thes by the Year 3000 gveston , Tafor mation r Readiness DAs closure act of (996 Pi, 1S-F71 1A Smt, 2386 Octohor (4, (TE eal JUNE Update and Y2K outstanding items of concern in relative order of priority Summary Most of the Inventory and Assessment work has been completed and no major problems have been identified. There is nothing that has been identified that can’t be repaired/replaced and it is unlikely anything was “missed.” Testing, repairs, and replacements have been initiated and costs are being contained. The biggest concern is “risk — it” items. Will document justifications for “risk-it strategy” on mission critical items not tested as well as contingency or “work-around” plans to minimize disruption in the event that a problem occurs. I expect to wrap things up in September or October. 1. Inventory and Assessment Results Delayed Received Swan Lake and most of Tyee results. Received Terror Lake, Solomon, and AK Intertie yesterday. Larsen Bay, Healy, and Bradley by July 15th. EPS has missed numerous deadlines. 2. Completion of Four Dam Pool Operator Responsibilities Requested the following of Four Dam Pool Operators at 6-10-99 Technical Standards Meeting: Project responsibilities 1. Complete drill in advance of Year 2000 where the plant is operated manually while simulating loss of SCADA and partial loss of voice communications. Also simulate start-up and operation of alternate power supplies under these conditions. Document results and send to AEA. Review KPU planned drill. (O&M item) 2. Complete appropriate repairs/upgrades/tests/contingency planning as recommended by AEA. Work and costs will be administered by Art Copoulos and charged to AEA cost code subject to AEA approval of scope and costs. (AEA administrative or R&R) 3. Have adequate staff available or on call for manual operation of plant and alternate power supplies on 12/31/99. Document plans in contingency plan and send to AEA. (O&M item) +e 4. Implement stepped-up security measures on 12/31/99. Document plans in contingency plan and send to AEA. (O&M item) 5. Provide input on Y2K contingency plan and send to AEA. (O&M item). Four Dam Pool and Larson Bay Status Swan Lake Completed follow-up meeting. Initiated repairs and diagnostic testing on 2 items at Swan Lake. Prepared a letter to file documenting response to all recommendations made by EPS. Where I went against consultant recommendation, provided documented, justifiable reasons for deviation from consultant recommendation. Y2K failures/upgrades defective equipment, repair costs charged to AEA R&R. Assessment items charged to insurance account — risk prevention. Tyee Completed follow-up meeting. Waiting on clarification of two items from EPS and then will initiate repairs, if any. Contingency plan being prepared by Ray Alt. Solomon, Terror, and Larson Bay Waiting on EPS results, based on preliminary discussions don’t expect many problems. Will meet/visit/upgrade finalize. 3. Need documentation from Division of Communications confirming compliance “4 of items on “need info” list and Terror communications equipment. a D Met with Jerry Jasper. He said if we want anything else just send a CSR authorizing additional work on a time and materials basis. I will put together a scope of work and authorize a few days worth of work to go further along on the “need —info” list. Previously visited Div. Comm offices. Met with Larry Nakata and he said that all but 2 items on the “need info” list are compliant or very unlikely that problems would develop. Communications issues at Terror Lake Non-compliant Motorola Moscad system: Developing alternate solution that includes Y2K upgrade and installing capability for remote lake level monitoring at Shotgun and Falls Creek Dam sites, in light of problems they are having with washouts/overflows. Working with Larry Nakata of Div. Com. Microwave Communication System: Another Div Comm staff person said, Microwave communication equipment between Terror and Kodiak and VHF radio repeater system at Walker Knob, Pillar, and Elbow are compliant and that final documentation was being prepared. 4. Information/Responsibility GAP at Alaska Intertie. Alaska Intertie Operators still non-responsive to 3 letters. Completed 3™ party Inventory and Assessment. Contacted Brad Day with GVEA and will set up a meeting with him, Chugach, MEA, and possibly MLP to discuss RESPONSIBILITY, EPS report, testing needs, and contingency planning. Will do that when EPS results are in. Depending on results will make further recommendations if necessary. Who is taking responsibility is still an issue. 5. Information/Responsibility GAP at Bradley Lake. Bradley still non-responsive to 2 letters. Last letter (4/14) requested written Y2K certifications and assurances. Completed af party Inventory and Assessment , waiting on EPS report that should be available soon. Meeting of Bradley Lake dispatch staff here on July 22" Will raise issues of RESPONSIBILITY, EPS report, testing needs, and contingency planning at that meeting. Depending on results will make further recommendations if necessary. Who is taking responsibility is still an issue. 6. Healy Tests completed on major systems. Only emissions monitoring equipment remains to be tested. No dates on turbine controls so they can’t be tested. Will repeat tests while plant is running. Mike Sowards will document test results. Will be some minor repairs/upgrades on equipment identified by EPS. Will develop a contingency plan that includes a letter to GVEA asking if they need plant running 1/1/00. 3" party requests for compliance — sent off additional letter sent to Bailey Controls. 7. Insurance Sent Brad Thompson executive summary of what we have done on all projects and completed a questionnaire for Healy. That has been passed on to insurer Cigna and they are still evaluating whether or not to continue coverage at Healy. They did say they would give 30 day extension if they choose to cancel coverage. Angie Thompson has other firms lined up as back-ups if needed. I doubt we are without coverage unless they are in the habit of making bad business decisions. Other questions about Y2K liability and insurance remain. 8. Legal — Working on developing legal response to Y2K inquiries. Federal law to limit liability may pass? Decided to not respond to Chugach and Cominco, right? 9. State reporting /Contingency plans Received comments from State Y2K office on Bradley Lake, Four Dam Pool, Larson Bay, AK Intertie, and AIDEA Loan Servicing Contingency plans — they said “ these are not plans they are descriptions of plans — a contingency plan will be needed on each of them.” They wanted them done in | month and I got 2 months. I will be working on them this month and next — it is possible I may need more than 2 months. Tom Lawson called and asked that we report testing percentages completed but will no’ give us any reds. It sounds like they had a major conference on our report at the commissioner level. I will modify the format. 10. Third Party Independent Verification & Validation (IV&V). Temporarily on hold. Will look around to see if someone locally can provide a similar service to what was originally proposed by RW Beck. May Update and Y2K outstanding items of concern in relative order of priorit 1. Legal immunity was not obtained. 4 CEs, Increases legal risk and heightens need for compliance. A rar —— Solid an , 2. Healy , f , 600 : } Life Shey mi tous Bailey 3" party requests for compliance — sent off letters to 5 suppliers based on Mike Sowards recommendation. Mike Sowards will review list of suppliers a second time. A letter will also be sent to Baily Controls and any other supplier Mike identifies. Test plan being finalized. Have received draft and provided comments. Additional items to define include: what to test, remediation options, resources required, costs, time, test method, who tests, risks, etc... on all mission critical systems. When is testing/SD planned? May need to set deadline on completion of test plan. Will make site visit soon to go over test plan, to help develop contingency plan, and inspect facility. 3. Third Party Independent Verification & Validation (IV&V) recommended. S State Plan calls for Q/C or IV&V input into Y2K mitigation effort. Outside perspective will be of value. RW Beck is available to conduct 3" party IV&V of our Y2K compliance effort. They can provide recommendations verbally, if desired. Re >» ox Qeraencd I recommend doing it in July when all EPS results are in and we have laid out remaining course of action. Cost is $4900.00 and can be “sole- sourced.” If supported, it would have to be done when Dennis, Keith, Brian, Linda, and Stan are around and available for interview. If supported, what are July schedules? J 4. Information/Responsibility GAP at Bradley and Alaska Intertie. / (vo 2b z 0 ro MA Completed 3" party review, at Alaska Intertie and Bradley. Consultant will complete AF ex report by June 30". cons ' Alaska Intertie Operators still non-responsive to 3 letters. Bradley still non-responsive to 2 letters. Last letter (4/14) requested written Y2K certifications and assurances. In response to request for update on Telecommunications equipment inventory, Bradley only responded saying we should contact Div. Of Communications, and MEA and GVEA did not respond. Since they have not responded, Brian raised the issue of “responsibility” on both Bradley and the Alaska Intertie. Are they not responding because they want AIDEA/AEA to assume liability? To clarify the responsibility issue, it is recommended to send ANOTHER letter to the Bradley and AK Intertie Operators saying/confirming the following: You have not responded to several prior written inquires and to avoid any confusion, we want to clarify roles and responsibilities as they relate to Y2K: 1. AEA is not taking responsibility for any aspect of Y2K compliance mitigation on the Bradley Lake or the Alaska Intertie Projects. As noted in previous correspondence, AEA has asked for your written certifications and assurances that there will be no Y2K related problems. 2. AEA is dedicating internal and external consulting resources to the Y2K mitigation effort and we will share results from our consultants planned inventory and assessment, follow-up recommendations, and other data as appropriate, however, you should not be relying on AEA or any of our consultants for Y2K compliance mitigation. That work should only be considered to be a “check” on your efforts to achieve Y2K compliance. In cases where any of partner utilities can not provide compliance certification, AEA will work closely with them to share information and to help address any potential problems. 3. AEA will coordinate with the Alaska Division of Communications to ensure that any telecommunications equipment maintained by the Alaska Division of Communications at Bradley and on the Alaska Intertie is Y2K compliant. However, since Bradley and AK Intertie operators/maintainers have ultimate control and responsibility for those projects, they also have overall responsibility for Y2K compliance on communications equipment as well as on all other equipment and project operations. 5. Recieved Inventory and Assessment done by Dryden & LaRue (subcontractor EPS) on Swan Lake and Tyee Projects. Potential problems identified in both locations are manageable — PC’s, metering, data recorders, lake level monitors, and some questions about a PLC. Will meet with them next week to resolve how these problems can be addressed and to establish test and contingency plans. Will make recommendations that can be discussed in the 6/10/99 Technical Standards meeting. Recommendations on other projects will be made when EPS results are in and after making a site visit. Testing — EPS recommended testing Tyee SCADA — It would cost $7500.00 and at this point I’m against it since we have the manual option, we have results from a similar test on a similar system completed by HSQ, and also because HSQ doesn’t think we need it (they won’t write that down). Will discuss with Ray Alt. Other Four Dam Pool testing needs will be clarified in individual meetings. Other Four Dam Pool projects write-ups are being prepared and will follow similar strategy when the data is in. Previously revised schedule shown below, has slipped AGAIN, but the problems appear manageable enough at this time so that we should be OK. Latest EPS schedule: Terror report: 5/7/99 Solomon, AK Intertie, Healy by 6/1/99 but will try to do it sooner. Bradley Lake by 6/30/99 6. Need documentation from Division of Communications confirming compliance of items on “need info” list and Terror communications equipment. Based on Div Comm. recommendation, projects have been contacted asking them to update communications inventories. Once sufficient data is received, will contact Jerry Jasper to obtain price estimate and finalize effort. Visited Div. Comm offices. Met with Larry Nakata and he said that all but 2 items on the “need info” list are compliant or very unlikely that problems would develop. Communications issues at Terror Lake Motorola Moscad system: Hal Spense with HSQ estimated he could tie in Motorola Moscad system to existing SCADA for 5-20K (vs 76K estimated by Motorola — price provided by Div. Comm). Potential savings of $70K over Div Comm. proposal. He is working with Dean Strid and according to Hal Spense, Dean Strid supports using HSQ. Microwave Communication System: Another Div Comm staff person said, Microwave communication between Terror and Kodiak and VHF radio repeater system at Walker Knob, Pillar, and Elbow are compliant and that final documentation was being prepared. 7. Contingency plans Using previously prepared plans as base model and will elaborate on as additional information becomes available. 8. Insurance — still some questions about whether we are covered for Y2K. re Lows Laas On Healy, where one insurer has threatened to cancel coverage 6/30/99 for not aR an responding to Y2K questionnaire. Other insurer at Four Dam Pool project is saying we ails are not covered for Y2K compliance problems. cD Pook Brad Thompson was hoping the immunity bill passed and this could all be overlooked, however, since it didn’t we need to “better portray posture and position to underwriters” to ensure continued coverage. I am preparing executive summary of what we have done on all projects and will complete the questionnaire for Healy as requested by Brad. He will present that information to underwriters on our behalf. See attached. Angela Terry is getting another rate quoted for back-up, if needed on Healy and is talking to the underwriters. I advised her that I would be sending information to Brad. 9. Legal— Working on developing legal response to Y2K inquiries. Developing responses to insurers, Cominco, Chugach, and likely others. Clarifying roles and responsibilities first (see above). 10. State reporting Teleconference with Dept. of Admin set out guidelines for revised reporting and don’t expect any further problems. 5-27-99 Brad Thompson/Angela Terry Executive Summary of AIDEA and AEA efforts to achieve Y2K Compliance Re: Year 2000 Readiness Disclosure! AIDEA and AEA’s Year 2000 program is well advanced. This letter outlines our program and should more information be needed, please contact Art Copoulos, phone 269-3029, the AIDEA/AEA Y2K Project Manager. Awareness: AIDEA and AEA management has a high level of awareness of the risks posed by date related computing issues, commonly known as the “Year 2000 Problem.” AIDEA has internal staff as well as external consulting resources dedicated to addressing potential problems with the Y2K date rollover both on our internal systems and on AIDEA and AEA projects, where appropriate. Scope of Effort: AIDEA and AEA’s Year 2000 program is comprehensive. The scope of effort is summarized in the 5 general categories listed as follows. 1. Inventory and Assessment Complete inventories of all plant instruments, spare parts, and equipment that may contain embedded chips or programming have been or are being conducted. Inventoried items are assessed for risk of having Y2K related problems using the appropriate level of due diligence. Inventories and assessments have been completed by 3™ party consulting firms on the Four Dam Pool Projects, the Healy Clean Coal Project, The Alaska Intertie, the Bradley Lake Project, and other projects. This is in addition to inventories and assessments already compiled and completed by operators on these and other projects. 2. Repair/Replace/Upgrade/Test Where the inventories and assessments indicate Year 2000 readiness requirements are not met, remediation has been or will be carried out followed by testing, where appropriate. Numerous repairs, replacements, and upgrades have been completed on AIDEA and AEA projects to solve Y2K related problems. On critical systems, detailed test plans have been prepared and testing has been or will be completed where appropriate. 3. Contingency Planning Where Y2K compliance related failures could impact operations on any AIDEA or AEA projects, we have, or are developing contingency plans. Most AIDEA and AEA power projects can be operated manually so that in the unlikely event that a Y2K related failure occurs, they can still be operated. Also, unlike Lower 48 power plants, they can be operated independently and have back-up diesel generation power supply systems as well as other sources of back-up power. 4. 3™ Party Risks AIDEA and AEA rely on many 3" parties for services and operations of our projects throughout the state and can not guarantee that their services and operations will be unaffected by the Year 2000 Computer Problem. We are and will continue to seek assurances from all third parties that they are dealing responsibly with this issue. We will incorporate risks posed by 3 party failures into our contingency planning. AIDEA and AEA are not planning to “take over” responsibility for or supercede any efforts of Suppliers, Manufacturers, Service Providers, Partner Utilities, or State and Federal agencies to achieve Y2K compliance. As appropriate, suppliers, manufacturers, contractors, State and Federal agencies, and partner utilities are being asked to provide Y2K compliance certification on their internal systems, on any AIDEA and AEA owned equipment, facilities, and projects they operate on our behalf, and on any services, software, hardware, firmware, products, facilities, or equipment they may provide to AIDEA and AEA. In cases where any of these organizations can not provide compliance certification, AEA will work closely with them to share information and to address any potential problems. 5. Program Audit AIDEA and AEA plan to contract with a 3" party consultant, recognized as a nationwide expert in Y2K mitigation as it relates to power plants and utilities, to audit our performance, to provide input on our compliance effort, and to identify any needs or problems. ' As defined by the Year 2000 Information and Readiness Disclosure act of 1998 (P.L. 105-271, 112 stmt. 2386) (October 19, 1998) * . “- MAR=-19-S39 68:57 FROM:Will yxroon Sea. ID: 2063866" ’ PAGE ¥2K SELF-ASSESSMENT QUESTIONNAIRE For: Alaska Ind’l Development & Export For the purposes of this self-assessment, Year 2000 ("Y2K”) issues relate to the ability of an organization to accomplish its business mission uninterrupted, sustain required production levels, maintain and preserve ::lectronic media, and avoid physical damage to owned property resulting from malfunctioning of computer systems, sofiware, embedded chips and devices that depend on the processing of date-related data, especially during the time chang: at )2:00 a.m., January 1, 2000. Some examples of devices that contain microprocessors, computers and embedded chi:ss are: distributive control systems, fire alarm and fire system control devices, electrical switchgear, controllers, .elephone exchanges, data acquisition & monitoring systems, diagnostic and real time contro] systems. Part 1: “Y2K” General Risk Analysis/Readiness Plan Has your Company performed a “Y2K” risk analysis? i Yes No, do not plan to No, but plan to star on / / Does the analysis include other date-related data issues, such as the use of “9/9,99" or other dates as a eee or “holding date” to represent a value other than an actual date? . Yes No, do not plan to ____No, but plan to start on / / Have you already experienced any “Y2K” or other date-related problems? __._ No L/¥es. If so, what problems? Minor PC elated problems Js your Company now, or has it ever been, involved in the manufacture, sales. service, or distribution of io or services that contain date-sensitive features or components? No Yes If Yes, does your Company have specific contractual obligations to customers or business partners to have the Company address "Y2K” issues ? ____ No ____ Yes, contractual obligations exist ___ Yes, but have not determined if contractual obligations exist. If Yes, has your Company determined whether specific notifications or release:. need to be given to your clients concerning “Y2K” issues related to your products or services? ___No____ Yes, but have not determined actions to be taken. ___ Yes, and have planned the following actions: Y2K Questionnaire-Property-Power Generation 6/17/98 1 of 4 Pages 27s ie MAR 19-33 @8:S58 FROM:Will erroon Sea. ID: 206386 @ PAGE 3/5 Y¥2K SELF-ASSESSMENT QUESTIONNAIRE For: Alaska Ind'l Development & Export Does the company have a plan to address its “Y2K” issues? If so, is it in writing? Yes, and in writing Yes, but not in w iting ___ No, but plan to have one by i ___No, we are already “Y2K” Ready Was an assessment of this plan reviewed ov an independent third pay? Z Yes; reviewed by: State of Rlaskea Yak Mice ___No, and do not plan to 1Z No, but plan tojby 7 TNS /9F_ 194 If Yes, what were the findings? pSain Results were: excellent good fair poor Does your Company’s “Y2K” readiness plan include the testing of all critical software applications and re systems used in the Company? Some exceytiong cord be made w) cate No, but plan to by ____/ / yw ho, and ao not plan to Does the plan include remediation of other date-related data issues, such as the use of “9/9/99” or other dates as a “null set” or “holding date” to represent a value other than an actual «late? ____ No; no action taken ___ No; Company has no expost:re related to these issues ~\/Yes, with the following action being taken: test _otver dates 4 pot Problems Does the plan encompass both U.S. and international exposures? Yes No No international exposures What state of “Y2K” readiness has the Company completes? (check all that apply) __vtnitial awareness saan: size of associated risks Vv Determining solutions to “Y2K” issues __ Finalizing the “Y2K” readiness Ai ry Implementing “Y2K” solutions __™ Executing “Y2K” sting Already reached “Y2K” readiness When do you plan to complete your “Y2K” readiness efforts? 07, 38/97 What is management's confidence level that the Company will be “Y2K” ready when required to ensure ‘interrupted supply of goods or services to its customers? Confident Concemed ____ Very Concemed Uncertain Is the company using any extemal resources to execute your Company's “Y2K” readiness plan? If so, what are you using these resources to do? ____No, only intemal resources being used __ Yes, using external resour: es to do: Trventory Assessment, testing Combraency glanaws independent ara Y2K Questionnaire-Property-Power Generation 6/17/98 2 of 4 Pages o ‘MAR= 18-SS 68:58 FROM:Will arroon Sea. ID: 206385' a PAGE 47s Y2K SELF-ASSESSMENT QUESTIONNAIRE For: Alaska Ind'] Development & Export Li: 12. 21. 2.2. 23. Part 2: “Y2K” -Vendors/Suppliers What contingency planning, procedures or mitigation steps is your Company « ontemplating if software applications and operating systems are not “Y2K” ready (before any adverse inpact occurs), or if those that are expected to be ready, fail? 'o action plans are being considered Action plans contemplated include: Manval override ceo lacenau tT Has risk management been actively involved m your Company’s “Y2K” readiiess plan to insure your influence on the execution of the plan and the risks associated with “Y2K” iss:es? No es. If Yes, to what extent? Crortiretion , isk peighte| dats a —| Has the Company contacted any of its major suppliers, major vendors, banking relationships or other business parmers to determine if they are “Y2K” ready? appscprtate vendors, ete. Major vendors contacted: Vw All” Most =__ Few ___None Major suppliers/ousiness partners contacted: All _ Most __ Few ___None Banking relationships contacted: All _ Most __ Few ___None Does your Company have specific assurances (e.g.: Certificates of Remediation) from major suppliers, | major vendors, banking relationships or other business partners that their systeris are “Y2K” ready? Major vendors: v. Yes ___No Major suppliers/business partners: v a Banking relationships: v | Has your Accounting Department been reviewed for “Y2K” issues to assure pz yment of invoices and/or liabilitjes under cash flow/self-insured programs? es No | What action plans, contingency procedures, or mitigation steps is your Compan y contemplating for vendors, suppliers and banking relationships that are not “Y2K” ready, including those that are expected to be ready, but fail? No action plans are being considered V Action plans are being designed, which include: Woovking together F assisting ——paeck-~vPS , etc: Y2K Questionnaire-Property-Power Generation 6/17/98 3 of 4 Pages aie MAR*+ 19-9 @8:S8 FROM:Will “orroon Sea. ID: 206386 a PAGE s/s Part 3: Year 2000 - Loss Exposure (Property - Power Generation Risks) Has your Company determined which microprocessors, computers and embed«led chips are critical to the continued accomplishment of the business mission? oO Z Yes; If yes, which of these microprocessors, computers and embedded chips that malfunction could result im physical damage to owned propesty? Please list on attachment with the following information: device, location, property/machinery affected by the malfunction. Has your Company been notified by any of the manufacturers of the micropro::essors, computers and embedded chips that any microprocessors, computers and embedded chips will not function as intended when the year changes from 1999 to 2000? No Yes; If yes, please list on attachment with the following information: dev:ce, location, property/machinery affected by the malfunction. Are there “business mission” critical microprocessors, computers and embedded chips that cannot be replaced or will not be replaced before January 1, 2000? lo Z Yes; If yes, please list on attachment with the following information: dev ce, location, property/machinery affected by the malfunction. For those “business mission” critical devices that cannot or will not be replace: before January 1, 2000 is there in place an alternate course of action for controlling and/or monitoring machinery, systems and/or processes and preventing/limiting physital damage to owned property? No ~ Yes; if yes, please list on attachment with the followmg mformation: dev ce, location, property/machinery affected by the malfunction. Has your Company contacted its customers that are physically connected to its output, to determine if they are “Y2K” ready? Yes No Based on the answer, do you believe that your Company will continue/sustain operations and production at the anticipated required levels when the year changes from 1999 to 2000? we Yes ___No Is your Company ig to discuss these issues/plans in further detail with our representative? No Yes; Contact Art _( ofo{os Telephone #_QG7- 3097 Note: Attachment includes form for questions related to Part III. If additional space is required for any response, please attach separate page(s). COMPLETED sy Act Copovles TITLE Project Manage DATE__S-?6- Y2K Questionnaire-Property-Power Generation 6/17/98 4 of 4 Pages ng rt ‘9 all instruments and Procedures. REPAIR OR equipment that may | __Assesment of Risk. developed, risks | REPLACE? Plan in_ contain embedded | associated with failure of associated with | place to upgrade, ‘chips or programming! each inventoried item and | Manufacturer Statement of | testing understood, | repair, replace, or | Spare Parts Availability logic with date | implications on system wide| Compliance on any atrisk | Functional Testing | work aroundnen- | and delivery times of | New Procurement. | Project __| RISKS Identitedto date | information | ___problems | part’ = —=—ss|_——Resuits_ | _compllantitems. | _pewparts | __Specs'__| Short Term Failure Contingency Pian| Long Term Failure Contingency Pian| per Kiet’ letter on all 4 DAM Poo! Projects - plant operators keep an inventory of component parts and ‘equipment manufacturers have been ‘contacted and verified that inventoried Four Dam Pool replacement parts were compliant Also Hydroelectric Projects {esting planned frst hat of 1999. ‘According to APUC report “all embedded chips were compliant when installed.” With [According to APUC report regard to programming |*Copper Valley Electrics only | Solomon Gulch - logic, the onty additional | Y2K issue is in back office loperated by Copper needs are to revise the |biling.” Their onty risk Is minor Valley Electric billing system software. | delays in billing. Developing contingency plan 1, Supervisory Control and Planning SCADA test in Data Application (SCADA) [According te APUC report, __|March when things [Ray DeStephano 835- | systems for monitoring, Landis and Gyr SCADA have | "warm up." Have verbal 4301 Ray indicated he | gathering real time data, and been certified as Y2K ‘test procedure from the would send stuff up. _| controling power generators compliant. manufacturer. Manual override 72. Maintenance Management ‘Have manufacturer statement ‘systems for scheduling power from MAPCON vertying Manually prepare maintenance Replace failed components with ones {fax 835-4328 plant maintenance activities compliance. schedules. certified by manufacturer. '3. Relays wih embedded JENS may recommend processors that monitor power Has compliance letter on upgrading rather than Replace fale components with ones lines and equipment Schwltzer equipment. esting. “certified by manufacturer. (4. Other miscellaneous systems such as Ray indicated he was ‘communications and water ‘concerned about FUG! Has later verifying compliance monitoring systems equipment. of SCADA radio. 12-17-98 memo identified number of risk areas Including Preliminary inventory | stream gauge monioring, PC's, Terror Lake - completed by Terror |and more. The memo indicates |Some statements have been |Operated by Kodiak Lake staff and compiled |that the State is responsible for |obtained others are being ‘Some mention of testing Electric in 12-17-98 memo. _| replacing a number of tems. _| obtained. planned in APUC report 1/12/89 memo from manufacturer indicates that the upgraded SCADA process 1. Supervisory Control and 7/88 per APUC questionnaire - |control sofware (version 6.05) ‘Data Application (SCADA) ‘The HSQ SCADA system was |is complant, although the memo ‘systems for monitoring, upgraded 6/98 when the entire |is vague and they accept no ‘gathering realtime data, and software package was changed responsibilty for damages or Wes Hillman 486-7743 controlling power generators. ‘out, including supports for 2K. | problems. Manual override. 2. Maintenance Management ‘Have manufacturer statement systems for scheduling power from MAPCON verifying Manually prepare maintenance Replace failed components with ones 1496-7760 fax plant maintenance activities compliance. schedules. certified by manufacturer. Wes says that he's done 7798 per APUC about all he is going to ‘questionnaire - Existing Jd0 and isin good shape 7/88 per APUC questionnaire - | electronic meters and |with the exception of ‘Manufacturers of existing relays are under testing Jcommunications ‘electronic relays and meters _|in spare units to venty lequipment. He supports|3. Relays with embedded have indicated that the date | thal the date change wil [the idea of bringing in a |processors that monitor power change will not affect their ‘not affect their Replace failed components with ones consultant. lines and equipment operation operation. certified by manufacturer Div. of communications provided a proposal specific o the SCADA at Terror Lake for needed upgrades to make \Y2K compliant. Stan has given Wes OK to replace i at States expense. Ihave recieved a partial copy [of the proposal (asked ‘Motorola for a complete copy) and Wes wil look '4. Other miscellaneous at lt again to see tt systems such as would be sutable for his communications and water use. We will discuss L_______imontoring system 2g, Procedures. REPAIR OR equipment that may Assesment of Risk developed, tisks | REPLACE? Pian in contain embedded | associated with failure of associated with lace to upgrade, chips or gach inventoried tem and | Manufacturer Statement of | testing understood, | repair.replace,or | Spare Parts Availability. Legal Documentation of Brogramming logic. | implications on system wide| Compliance on any atrisk.| Functional Testing | work aroundnon- | and delivery times of | New Procurement | Short Term Failure Contingency | Long Term Failure Contingency | Assesmentofriskto | Compliance to minimize | __Project __| RISKS identified to date | with date Information problems part Results Sompliant ems. Pian Pian Lelated organizations: AIDEA Habiiry [Noted in 8724/08 memo that © ‘every effort is being made to resolve Y2K compliance status. ... And they continue to be confident that ail related Y2K software matters will be satisfied in a timely manner.” 2) | Swan Lake - Operated 2-2-99 internal memo confirms 2-99 intemal memo confirms: by Ketchikan Public compliance in a number of compliance in a number of Uulities areas, includes an inventory. areas, includes an inventory. Indicated in 8-24-98 memo that PLC software at the Swan Lake | 2-2-99 memo indicates that 2-2-99 memo indicates 2-2-99 memo indicates that Facility will need to be they have confirmation from HP |that they have ‘they have confirmation from HP| 1. Supervisory Control and addressed for compliance. that their computer RTE-A_ generated 40 hours of |that their computer RTE-A Data Application (SCADA) Also mentioned they have operating system is compliant. | on-line testing which has operating system is compliant. ‘systems for monitoring, made numerous modifications | Indicate in 2-2-99 memo that _| proven satisfactory and Indicate in 2-2-99 memo that gathering real time data, and to SCADA systerm to ensure [| RTU replacements are \they will continue to test RTU replacements are controlling power generators. ‘compliance. [compiiant. Land verify history data. Manual override. compliant. |RELOOK WHEN GET COMPLETE 2. Maintenance Management ‘Have manufacturer statement Have manufacturer statement JQUESTIONNNAIREEE | systems for scheduling power from MAPCON verifying Manually prepare maintenance Replace failed components with ones from MAPCON verifying 3 plant maintenance activities compliance. schedules. certified by manufacturer. compliance. Have confirmation from Have confirmation from ‘Schwietzer that all SEL relays Schwietzer that all SEL relays 3. Relays with embedded and communication devices will and communication devices will} processors that monitor power ‘autiomatically rollover in the Replace failed components with ones ‘autiomatically rollover in the Tom Wagner 225-5505 |lines and equipment lyear 2000. certified by manufacturer. lyear 2000. 2-2-99 memo indicates ‘that the microwave: ‘communication system and the radio communication system |Promacs software used for ‘do not have any DATE | data monitoring at lakes is not |4. Other miscellaneous INFORMATION AND [compliant per 8-24-98 memo. systems such as |CONSEQUENTLY Confirmed need more Have manufacturer statement Have manufacturer statement ‘communications and water (need to think time vs. | evaluation in 2-2-99 memo. ‘verifying compliance of satellite verifying compliance of satellite monitoring systems date) are compliant _|Also assessing PC's. clock. ‘clock. ‘June 24, 1998 letter from Ray ‘Att (General Manager) to Stan Saying that “they have According to 11/25/98 APUC researched the possible Tyee Lake - Operated |RELOOK AT WHEN GET ‘questionaire, they have writen ‘of the Y2K bug and fee! that at |by Thomas Bay |COMPLETES documentation of compliance: \this time, TBPA will not be Power QUESTIONNAIRE by all software manufacturers. affected.” Ray At mentioned that they are close to having all 90% compliance Jdocumentation in place Jand that they didn't think |any AEA support was needed at this ime. He |did express some concer about the: IMAPCON system, 1/12/98 memo from 1/12/99 memo from | Schweitzer relays, and manufacturer indicates that the Manufacturer indicates that the |Goveror and excitation upgraded SCADA process upgraded SCADA process [control system. He said|1. Supervisory Control and ‘control software (version 6.05) control software (version 6.05) Ihe would send up a file | Data Application (SCADA) is compliant, atthough the. is compliant, although the | documenting their | systems for monitoring, memo is vague and they accept| memo is vague and they accep Jefforts to date. It should| gathering real time data, and no responsibilty for damages no responsibility for damages |g0 out 2/8. ‘controlling power generators lor problems. Manual override ‘or problems, Ray Alt- 874-3834 [Supports idea of bringing in a consutant |2. Maintenance Management Have manufacturer statement Have manufacturer statement {for a 3rd party look at | systems for scheduling power from MAPCON verifying ‘Manually prepare maintenance Replace failed components with ones from MAPCON verifying a plant maintenance activities compliance. schedules. certified by manufacturer. compliance. Replace failed components with ones \cortified by manufacturer. 12/17/98 tax (no neme) |APUC questornaire indicates | Chugach SCADA can Inet? mainframe, Best Power control he units. APUC Proaucts UPS, and Landis &Gyr |questonnaire indicates (SCADA Mester Staton) nave at | net al major cortrot ‘been certified as Y2K comptent | systems nave been by vendors. Confrmed.on tested and found thet limventory ¥st. GE PLC is also [none have comotance |comotert besed on racking | problems (in HEA inventory report lettactmert) Manuel overrige [Have manufacturer statement trom MAPCON ventying [comptance. |Menuaty prepare maintenance schedises. 3. Relays win embedded | Selnizer relays nave been indicates that testing lorocessors that monitor power [confirmed complent per HEA imbedded chips is lines end equipment Spreadsheet underway. [Accoraing to fax (win no. |. Governor Control systems that Woodward Governor nes been |name) the Bradiey Lake [control speed and power output ‘confirmed complert per HEA [Governors willbe tested of he generators soreeasnest in 1999. Manually overrige, [Larsen Bay | Hydroelectric Project - | Operated by the chy of [Larsen Bay 1. Governor Cortral systems that] [control speed and power output Need waitten response from lof the generators |Governor manutacturer “Vasner” [Menuaty override. [Alaska intertie Transmission Line - }170 mite ine, 245 KV, Jconnecting Anchorage and Fairbanks. |Operation and | maintenance under the Alaska Intertie | Operating Committe 1, Relays or seaiches wath Temporarily bypass faileg components, 9. J embeaded processors that monitor power tnes and |Seward Coal Terminal = the terminal is currently shut down due to tow commodity prices. — Received memo from foreman | Since the terminal is not |indicating that the coal handling working and since there | equipment is not PC controlled |dont appear to be ary | The bett scales are electronic [problems based on prior | but according to the memo have: jcursory review, no Ino clock and are compliant per | additional investigation | conversation with the into Y2K compliance is |manufacturer. Office equipment recommended. lant or bei ded. ASD accounting, computer, network software, telephone, security, and alarm systems have been verified as compliant per ASD. AIDEA owned ‘drydock, boiler, and compressors do not appear to Ketchikan Shipyard __|have been evaluated. contain embedded, ‘ships or programming ak TEST? Test. {esting understood, logic with date. item and implications on. Manufacturer Statement of | Functional Testing. inf wi List of systems or ‘equipment with potential problems: SDA PLC ‘System, Sumito turbine controls, Enviropian ‘emission monitoring system, and Aqutech water treatment PLC system. A Y2K field test is now planned for these systems during ithe combined HCCP/Unit 1 coal handling outage period. Karl will contact a term ‘contractor for the project to see if they ican initiate some of the inventory work as a Y2K consultant. Pending reciept he will proceed with an inventory and subsequent tasks. 9/2/98 memo from [Cominco indicates that 80% of the port system has been inventoried, 75% of the systems have been tested for compliance, and "it does: not appear that any Port |systems are under significant risk.” A lst off jautomated equipment at the port is provided in the files. Cominco has |subsequently (2/2/99) followed up with /additional information indicating that they are Inear completion of [checking out all systems. Written request to all suppliers complete.Letters to: Aquatech, Monitoring Solutions, Babcock |The following systems & Wilcox, Sumitomo, and Bailey|will be tested: ash all on 4/22/98. Received letter |system, water from Foster Wheeler 11/6/98. treatment, ODMS, ‘Additional info requested from |Bailey, and Bailey Controls 12/22/98. All |turbine/generator vendors are unwilling to provide |systems (and possibly antes. ‘some other items). If problems are identified during test, they will be discussed with the manufacturer land solutions will be determined. Prepare HCCP recovery plan if failure does occur at rollover date test. 9/2/98 memo from Cominco indicates that 80% of the port ‘system has been inventoried, 75% of the systems have been {tested for compliance, and "it ‘does not appear that any Port ‘systems are under significant risk." list of automated ‘equipment at the port is provided in the files.Cominco has subsequently (2/2/99) followed up with additional information indicating that they are near completion of checkin, ‘out all systems. le ‘According to Fed-Ex they have igiven subcontractors responsibilty for evaluating testing, and compliance of the hangar Fire Protection system land for upgrading the AFFF Pump House DDC controls Their security system is not Identified probability of various c failure. Cc [Procurement specs for manufacture and construction of facility requires Y2K ‘Compliance Warranty from all contractors. Processing facilties are being purchased iby ASI independent of AIDEA, but since they are buying them 'so close to the Year 2000 itis anticipated that they will be e [State Division of Communications [Contract at Terror, _ | Dennis Stit with Division of |Solomon, Bradley, and |Communications is checking Alaska Intertie with AEA.|out everything for Y2K. Dean Strt 269-5754. compliance at Stan's request | systemto inlet [Darlene Langel 268- | and to fulfil Division of 15749. Cantreach | Communications requirements, Jeter of them will ty to. |He has been asked to provide |Mountain, and CPU get their report to Dept. | written confirmation of lof Administration. cs 2 valve. USGS- DOI under —_| Rick Rickman USGS 786-7100|Wes is concemed [contract for stream —_| said that all stream gauging _| about the Terror River | gauging at some 4 Dam| equipment is compliant will | Stream Guage Pool : 'send confirmation letter. itoring. Primary concer here would be with Siesmic monitoring for Dam safety. Dr. Biswas at UAF has been contacted and asked (weather), {for compliance certification of IService (snow), and | siesmic monitoring equipment. IUAA (seismic) under | He indicated 2-4-99 he would cs Karl telephoned his Fed-Ex ‘contact and they are in the process of documenting resuts| lof their Y2K compliance testing |and some additional tems need! to be tested. Fed-Ex will send Karl documentation pending from their 2-8-99 comments from Linda IM. - I just finished speaking with Jery Jasper, the acting director lof Div Com in Anchorage. He ‘estimates that in about 2 weeks they will have finished their work| in assessing the communication| {technologies that they provide {all state agencies including |AIDEA and AEA. They will then| ‘be contacting all the agencies with the specifics of their ‘assessment and action plans. [He also told me | could call give| him a call back at the end of the ‘month to check on status if we have not been contacted by them before then. |AEL&P Y2K Hardware Ce leted. _| addressed in remediation Y2K WORK PLAN PURSUANT TO STATE OF ALASKA ADMINISTRATIVE ORDER NO. 177 FOR ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY (AIDEA) & ALASKA ENERGY AUTHORITY (AEA) Revised / Activity |. Assessment and Planning A. B. %. Qos for each major, automated system identified in |. C. above A. B Cc. D. Obtain from AIDEA & AEA project managers an inventory of major, automated systems at AIDEA & AEA projects and in the administrative offices Develop specs for procurement of automated systems that ensure Y2K compliance of computer equipment With help of project managers determine which major automated systems have potential Y2K problems 1. Obtain from manufacturer (if available) Y2K compliance statement 2. Obtain documentation from project operators of Y2K assessment work done by them 3. Test the system through date changes on a duplicate or off line system . With help of project managers identify major parties outside AIDEA & AEA that are affected by critical systems identified in C above Project managers assess and plan corrective actions The plan will document potential Y2K problems, who is affected, system's (without remediation) estimated date of failure, & estimate of duration/severity of failure Implement planned remediation that meets criteria outlined in Governor's Admin Order 177 Test and certify modifications Implement modification lll. Prepare any contingency plans needed Start Date 11/5/98 11/5/98 12/7/98 12/7/98 12/7/98 2/1/99 4/1/99 4/1/99 4/1/99 Estimated Completion Completion Date 12/7/98 11/15/98 1/15/99 1/15/99 2/1/99 6/1/99 6/30/99 7/15/99 6/30/99 Actual Date Notes BOX 520 TO: FROM: DATE: SUBJECT: é ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY /= ALASKA @@m ENERGY AUTHORITY HEALY, ALASKA 99743 907 / 683-2992 FAX 907 /683-2998 MEMORANDUM Mike Barsalou VW We Ely 1] Ronald E. Miller, P-E. ke DEC 17 1998 Ly HCCP Procurement Manager Alaska Industrial Development December 14. 1998 and Export Authority Healy Clean Coal Project (HCCP) Year 2000 Conversion Status You had inquired about the Year 2000 (Y2K) conversion status with reference to the systems and equipment furnished and installed within the HCCP plant. As we have discussed, no vendor has been willing to provide us with an absolute guarantee that the systems that had been furnished to AIDEA for HCCP are completely Y2K compliant, although each vendor has provided me with both written and verbal assurances that the furnished systems and equipment are Y2K compliant to the best of their knowledge. The five (5) vendors that furnished systems where Y2K compliance was identified by Stone & Webster (SWEC) last April as being of potential concern were as follows: e B&W (a successor to Joy Environmental) that furnished the PLC control portion of the FGD system. e Sumitomo/Fuji which furnished the turbine control system. e Enviroplan (replaced by Monitoring Solutions for maintenance support) which went out of business as Monitoring Solutions was being formed, and furnished the Continuous Emissions Monitoring Systems (CEMS) for both Units. Bailey Control Company which furnished the plant control system for both Units. e Aquatech International that furnished the PLC control portion of the water treatment system. All of the listed vendors’ unwillingness regarding an absolute guarantee stems from several of their expressed concerns, not necessarily limited to those listed below: e The vendors’ Purchase Orders with AIDEA did not specifically stipulate that the furnished systems had to be Y2K compliant, so they are not now willing to assume such an additional risk/liability under their warranty provisions. e The vendors had used many subsuppliers while furnishing the various components that were combined to form the contracted-for systems, and, therefore, they are not willing, at this point, to commit beyond what their Purchase Order required from their subsupplier, particularly with regard to their concerns related to impressed or imbedded control chips in subsupplier furnished equipment. Memorandum December 14, 1998 Page 2 e These vendors view Y2K as a potential additional revenue generation opportunity for selling new or advanced application software to us that they will absolutely guarantee will be Y2K compliant. In addition, | have discussed the Y2K situation at HCCP with Flint Goodrich of GVEA with regard to what GVEA is planning to do about Y2K compliance for their Unit No. 1, and he seems to be leaning towards them doing a simulated run by turning all the known clocks ahead next summer to see what happens. That might be the best way to test the HCCP systems as well, but it might also be reasonably cost effective to have a consultant like Richard Millar of Executive Services spend a few days looking at the various specific software applications being used on HCCP. As | understand it from talking to Rick about our Y2K concerns, he says there are many vendors and user groups that have posted Y2K information on internet based on equipment serial numbers, model numbers, etc. We do have an extremely voluminous amount of information about all HCCP plant systems gathered in numerous manuals covering the individual component parts of each system, but Y2K concerns had not been either identified or addressed by our vendors during the time those manuals were being formulated. Anyway, | feel this memo should have answered your questions, but if not or if you have any other questions, let me know. k:\ron\hecp\memo0178.doc ce: Dennis V. McCrohan, Project Manager Clive V. Herrington, Startup Supervisor i ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY {= ALASKA @m =ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 MEMORANDUM TO: Linda MacMillan Vi FROM: Dennis MeCrohar{sM\, DATE: January 26, 1999 SUBJECT: Y2K Plan Healy Clean Coal Project The following list summarizes the methodology, status, and test program to investigate potential Y2K problems on the Healy Clean Coal Project. dh Request from AIDEA to all equipment suppliers to identify potential Y2K problems. Complete. 2: Summarize response of suppliers. Complete. 3. Written request to Engineer to identify systems or equipment with potential Y2K problems. Complete. 4. Prepare final list of systems or equipment with potential Y2K problems. Complete. These are: 4.1 SDA PLC system. 4.2 Sumitomo turbine controls. 4.3 Enviroplan emission monitoring system. 4.4 Aquatech water treatment PLC system. 4.5 Bailey PCS system. 5. Hire Consultant to review HCCP systems and methodology. In progress. 6. At predetermined date, schedule field-test on each identified system or equipment component with potential Y2K problems. Schedule not established. No tests to date. es At predetermined date, field-test the complete unit by rolling the date on the overall Bailey Control Plant Control System. No date for final test. 8. Prepare HCCP recovery plan if failure does occur at actual rollover date. Not started. iS ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY {= ALASKA @@E_ ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 April 14, 1999 Jim Borden Chugach Electric Association, Inc., P.O. Box 196300 Anchorage, Alaska 99519-6300 Brad Evans Golden Valley Electric Association, Inc. P.O. Box 71249 Fairbanks, Alaska 99707-1249 Bob Drake Matanuska Electric Association, Inc. P.O. Box 2929 Palmer, Alaska 99645 Subject: Y2K Issues on the Alaska Intertie Dear Alaska Intertie Participating Utilities: The "Year 2000" (Y2K) computer date problem has received much attention and we are receiving many inquiries regarding the preparedness of various Alaska Industrial Development and Export Authority (AIDEA) and Alaska Energy Authority (AEA) projects. As a result, we are engaged in an active effort to identify and address the impact of Y2K date-related problems on our projects, facilities, and equipment. One of the key steps in this effort will be confirming that partner utilities that operate and/or maintain AIDEA or AEA owned projects, facilities, and equipment will not be impacted by the Y2K computer date problem. While we may have had prior correspondence from your organization confirming that steps are being taken to achieve Y2K compliance, the following additional information is requested: 1. A written certification warranting that your internal systems, specifically those that could impact your support of AIDEA or AEA owned projects, facilities, and equipment, are or will be Y2K compliant up to, on, and after the year 2000. 2 A written certification warranting that AIDEA or AEA owned projects, facilities, and equipment that you operate and/or maintain on our behalf is, or will be, Y2K April 14, 1999 Page 2 of 2 compliant up to, on, and after the year 2000. 3. A written assurance that any services, products and/or equipment you have provided or may provide in the future to support AIDEA or AEA projects, facilities, and equipment are certified to be Y2K compliant. 4. The name and telephone number of the individual in your organization managing Y2K issues. Please provide the above information by June 7, 1999. If you have any. questions, please contact me at (907) 269-3029. For purposes of these requests, Y2K compliance is defined in the attachment. Sincerely, lg Art Copoulos Y2K Project Manager Attachment cc: John Cooley, Vice Chairman Alaska Intertie Operating Committee Dennis McCrohan, Deputy Director — Project Development and Operations Keith Laufer, Financial and Legal Affairs Manager Bob Day, Anchorage Municipal Light & Power George Bowen, Homer Electric Association, Inc. Year 2000 Compliant Definition Because there is no universally accepted definition of the exact meaning of the phrase "Year 2000 Compliance," this definition explains how the Alaska Industrial Development and Export Authority (AIDEA) and Alaska Energy Authority (AEA) define Y2K compliance. For purposes of equipment specification and readiness planning, AIDEA and AEA require the following six main factors be satisfied with respect to date and data processing to be considered Year 2000 Compliant: 1. Correctly handle date information before, during, and after January 1, 2000. Accept date input, provide date output, and perform calculations on dates or portions of dates. 2. Function according to manufacturer's specifications before, during, and after January 1, 2000, without changes in operation resulting from the advent of the new century, assuming correct configuration. 3. Where appropriate, respond to two-digit date input in a way that resolves the ambiguity as to century in a disclosed, defined, and predetermined manner. 4. Store and provide output of information in ways that are unambiguous as to century. 5. Manage the leap year occurring in the Year 2000 without changes in operation. 6. Where applicable, automatically handle the change in century from 1999 to 2000 while in a “power off’ state. Year 2000 Compliant For AIDEA and AEA purposes, if these six criteria are met, “Year 2000 Compliance” is achieved. AIDEA/AEA requires that all products and services supplied to AIDEA/AEA be Year 2000 compliant according to this definition. Also, the internal systems and business processes, specifically those that could impact support of an order from, or a delivery to AIDEA or AEA or one of its agents, must also be Y2K compliant according to this definition. Partially Year 2000 Compliant A product or system may be considered “partially” Year 2000 compliant if it meets only some of the criteria it needs to meet to be considered compliant. To be considered "partially compliant," it must meet factors #1 and #2 as a minimum. In these cases it is important to document both the criteria it does meet and those it does not. Not Year 2000 Compliant A product or system that will not be able to process the millennium rollover according to the six main factors above is “not Year 2000 Compliant.” z ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY =_ ALASKA (@E_ ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 April 14, 1999 Jim Borden Chugach Electric Association, Inc. P.O. Box 196300 Anchorage, Alaska 99519-6300 George Bowen Homer Electric Association, Inc. 3977 Lake Street Homer, Alaska 99603 Subject: Y2K Issues on Bradley Lake Hydroelectric Project and Associated Dispatch Facilities Dear Bradley Lake Participating Utilities: The "Year 2000" (Y2K) computer date problem has received much attention and we are receiving many inquiries regarding the preparedness of various Alaska Industrial Development and Export Authority (AIDEA) and Alaska Energy Authority (AEA) projects. As a result, we are engaged in an active effort to identify and address the impact of Y2K date-related problems on our projects, facilities, and equipment. One of the key steps in this effort will be confirming that partner utilities that operate and/or maintain AIDEA or AEA owned projects, facilities, and equipment will not be impacted by the Y2K computer date problem. While we may have had prior correspondence from your organization confirming that steps are being taken to achieve Y2K compliance, the following additional information is requested: 1; Awritten certification warranting that your internal systems, specifically those that could impact your support of AIDEA or AEA owned projects, facilities, and equipment, are or will be Y2K compliant up to, on, and after the year 2000. 2. A written certification warranting that AIDEA or AEA owned projects, facilities, and equipment that you operate and or maintain on our behalf is, or will be, Y2K compliant up to, on, and after the year 2000. 3. A written assurance that any services, products and/or equipment you have provided or may provide in the future to support AIDEA or AEA projects, facilities, and equipment are certified to be Y2K compliant. April 14, 1999 Page 2 of 2 4, The name and telephone number of the individual in your organization managing Y2K issues. For purposes of these requests, Y2K compliance is defined in the attachment. Please provide the above information by June 7, 1999. If you have any questions, feel free to contact me at (907) 269-3029. Sincerely, Art Copoulos Y2K Project Manager Attachment cc: Dennis McCrohan, Deputy Director — Project Development and Operations 4 Keith Laufer, Financial and Legal Affairs Manager Year 2000 Compliant Definition Because there is no universally accepted definition of the exact meaning of the phrase "Year 2000 Compliance," this definition explains how the Alaska Industrial Development and Export Authority (AIDEA) and Alaska Energy Authority (AEA) define Y2K compliance. For purposes of equipment specification and readiness planning, AIDEA and AEA require the following six main factors be satisfied with respect to date and data processing to be considered Year 2000 Compliant: 1. Correctly handle date information before, during, and after January 1, 2000. Accept date input, provide date output, and perform calculations on dates or portions of dates. 2. Function according to manufacturer's specifications before, during, and after January 1, 2000, without changes in operation resulting from the advent of the new century, assuming correct configuration. 3. Where appropriate, respond to two-digit date input in a way that resolves the ambiguity as to century in a disclosed, defined, and predetermined manner. 4. Store and provide output of information in ways that are unambiguous as to century. 5. Manage the leap year occurring in the Year 2000 without changes in operation. 6. Where applicable, automatically handle the change in century from 1999 to 2000 while in a “power off” state. Year 2000 Compliant For AIDEA and AEA purposes, if these six criteria are met, “Year 2000 Compliance” is achieved. AIDEA/AEA requires that all products and services supplied to AIDEA/AEA be Year 2000 compliant according to this definition. Also, the internal systems and business processes, specifically those that could impact support of an order from, or a delivery to AIDEA or AEA or one of its agents, must also be Y2K compliant according to this definition. Partially Year 2000 Compliant A product or system may be considered “partially” Year 2000 compliant if it meets only some of the criteria it needs to meet to be considered compliant. To be considered "partially compliant," it must meet factors #1 and #2 as a minimum. In these cases it is important to document both the criteria it does meet and those it does not. Not Year 2000 Compliant A product or system that will not be able to process the millennium rollover according to the six main factors above is “not Year 2000 Compliant.” 2 ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY {= ALASKA @E_ ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 April 6, 1999 Jim Borden John Cooley Chugach Electric Association, Inc., P.O. Box 196300 Anchorage, Alaska 99519-6300 Brad Evans Golden Valley Electric Association, Inc. P.O. Box 71249 Fairbanks, Alaska 99707-1249 Bob Drake Matanuska Electric Association, Inc. P.O. Box 2929 Palmer, Alaska 99645 Subject: Y2K Assessment Dear Alaska Intertie Participating Utilities: This memo is a follow-up to my attached memo dated March 1, 1999. In that memo, | requested information related to your efforts to achieve Y2K compliance on the Alaska Intertie. My intent was to share this information with the consultant that we have hired to assess the risk associated with Y2K on the Alaska Intertie. As of April 6, 1999, | have had no response to the March 1, 1999 memo, and as a result am concerned that the Y2K issue has not yet been fully addressed by utilities responsible for maintaining the Intertie. The Alaska Energy Authority's (AEA) purpose in hiring a consultant is to reduce liabilities associated with potential Y2K problems, confirm existing results, look for any gaps that may have been overlooked, and identify any other areas of need. AEA is not planning to “take over” responsibility for or supercede your efforts to achieve Y2K compliance on the Intertie. AEA’s efforts are intended merely to assist and to supplement existing efforts currently underway. At this point, our consultant is now scheduled to perform his assessment and evaluation during the last two weeks of April. Your participation and assistance when the consultant visits the various Intertie locations will be appreciated. April 6, 1999 Page 2 of 2 Please call Art Copoulos, who is our Y2K Project Manager at (907) 269-3029, if there are any questions or if you would like to discuss this further. Sincerely, Stan Sieczkowski Operations Manager Attachment cc: John Cooley, Vice Chairman Alaska Intertie Operating Committee a Dennis McCrohan, Deputy Director — Project Development and Operations Keith Laufer, Financial and Legal Affairs Manager Art Copoulos, Y2K Project Manager Dean Strid, Alaska Division of Communications Bob Day, Anchorage Municipal Light & Power George Bowen, Homer Electric Association, Inc. 3 ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY {= ALASKA @@E_ ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 March 1, 1999 Jim Borden John Cooley Chugach Electric Association, Inc., P.O. Box 196300 Anchorage, Alaska 99519-6300 Brad Evans Golden Valley Electric Association, Inc. P.O. Box 71249 Fairbanks, Alaska 99707-1249 Bob Day Anchorage Municipal Light & Power 1200 E. First Avenue Anchorage, Alaska 99501 George Bowen Homer Electric Association, Inc. 3977 Lake Street Homer, Alaska 99603 Bob Drake Matanuska Electric Association, Inc. P.O. Box 2929 Palmer, Alaska 99645 Subject: Y2K Assessment Dear Alaska Intertie Participating Utilities: This memo is notify you of our plans to coordinate a “Y2K” assessment (described below) on AEA Owned Equipment and also to request information related to this effort. Please call Art Copoulos, who is our Y2K Project Manager at (907) 269-3029, and let him know what you've already completed relating to the consultant's scope of work outlined below. Any work already completed will be shared with the consultant. The consultant, EPS, will perform the following on AEA Owned Equipment: March 1, 1999 Page 2 of 2 1. Conduct an inventory of all instruments, spare parts, and equipment that may contain embedded chips or programming. 2. Assess each item for risk of having a Y2K problem. 3. Obtain compliance certificates from the manufacturer on those items at risk. 4. Assess risk to plant or facility and the consequences of a Y2K failure for items without a certification. 5, Prepare a draft and final report including above data. AEA requests cooperation and assistance from the participating Utilities when the consultant visits the various Intertie locations. | anticipate that the consultant will work closely with various Utility staff to complete these five steps. It is requested that the consultant be directed to spend time with. personnel familiar with Y2K issues when he visits each location to ensure the best possible results are obtained and to avoid duplication of effort. We are planning to complete the work by April 15, 1999. When the consultant has completed these five steps, results will be shared with all participating Utilities. Any areas of non-compliance or “mission critical systems” identified after completion of this work, will then be reviewed with various project operators to determine the next appropriate course of action. Some components may be identified at risk so that the needs for additional testing, repairing, replacing, and/or additional contingency planning can be evaluated. AEA also supports and appreciates John Cooley’s efforts to complete the “Y2K Drill” as previously discussed and as noted in the attachment. Sincerely, Stah Sieczkowski Operations Manager Attachment cc: John Cooley, Vice Chairman Alaska Intertie Operating Committee Dennis McCrohan, Deputy Director — Project Development and Operations Keith Laufer, Financial and Legal Affairs ager Art Copoulos, Y2K Project Manager Dean Strid, Alaska Division of Communications n ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY {= ALASKA @E_ ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 March 1, 1999 Jim Borden John Cooley Chugach Electric Association, Inc., P.O. Box 196300 Anchorage, Alaska 99519-6300 Brad Evans Golden Valley Electric Association, Inc. P.O. Box 71249 Fairbanks, Alaska 99707-1249 Bob Day Anchorage Municipal Light & Power 1200 E. First Avenue Anchorage, Alaska 99501 George Bowen Homer Electric Association, Inc. 3977 Lake Street Homer, Alaska 99603 Bob Drake Matanuska Electric Association, Inc. P.O. Box 2929 Palmer, Alaska 99645 Subject: Y2K Assessment Dear Alaska Intertie Participating Utilities: This memo is notify you of our plans to coordinate a “Y2K” assessment (described below) on AEA Owned Equipment and also to request information related to this effort. Please call Art Copoulos, who is our Y2K Project Manager at (907) 269-3029, and let him know what you’ve already completed relating to the consultant’s scope of work outlined below. Any work already completed will be shared with the consultant. The consultant, EPS, will perform the following on AEA Owned Equipment: March 1, 1999 Page 2 of 2 1. Conduct an inventory of all instruments, spare parts, and equipment that may contain embedded chips or programming. 2. Assess each item for risk of having a Y2K problem. 3. Obtain compliance certificates from the manufacturer on those items at risk. 4. Assess risk to plant or facility and the consequences of a Y2K failure for items without a certification. 5. Prepare a draft and final report including above data. AEA requests cooperation and assistance from the participating Utilities when the consultant visits the various Intertie locations. | anticipate that the consultant will work closely with various Utility staff to complete these five steps. It is requested that the consultant be directed to spend time with personnel familiar with Y2K issues when he visits each location to ensure the best possible results are obtained and to avoid duplication of effort. We are planning to complete the work by April 15, 1999. When the consultant has completed these five steps, results will be shared with all participating Utilities. Any areas of non-compliance or “mission critical systems” identified after completion of this work, will then be reviewed with various project operators to determine the next appropriate course of action. Some components may be identified at risk so that the needs for additional testing, repairing, replacing, and/or additional contingency planning can be evaluated. AEA also supports and appreciates John Cooley’s efforts to complete the “Y2K Drill” as previously discussed and as noted in the attachment. Sincerely, Stah Sieczkowski Operations Manager Attachment ce: John Cooley, Vice Chairman Alaska Intertie Operating Committee LO Dennis McCrohan, Deputy Director — Project Development and Operations Keith Laufer, Financial and Legal Affairs Manager Art Copoulos, Y2K Project Manager Dean Strid, Alaska Division of Communications Alaska Intertie Y2K Drill 1 — April 9, 1999 DRAFT PROPOSAL Scope Railbelt wide drill on operating electric system with limited information and communications during Y2K rollover Participating Entities Chugach Electric Association, Inc. Golden Valley Electric Association, Inc. Anchorage Municipal Light & Power Homer Electric Association, Inc. Matanuska Electric Association, Inc. Alaska Energy Authority Participating Personnel Dispatchers Substation and Field Personnel Power Plant Operators Computer and Communications Technicians Drill Assumptions Partial loss of primary voice communications systems Partial loss of data communications systems Partial loss of EMS, SCADA, and control system functionality Possible bad or missing data in EMS, SCADA and control systems Drill Objectives Given the assumptions stated above: e Personnel are dispatched to key locations sufficient to allow system monitoring and operation. e On request, personnel identify, obtain and communicate key operating information sufficient to monitor and operate the system. e Personnel communicate using alternate (backup) communications systems. Critical Communications Interfaces Control area operators to plant operators Control area operators to other control area operators Control area operators to distribution utility operators Control area/utility operators to substation and field crews Duration As necessary to meet drill objectives Preparations Identify critical communications interfaces, operating facilities, and information requirements for operation with limited data communications and EMS/SCADA functionality and possible bad or missing data Prepare procedures/plans for operation with limited information and communications Identify and test backup communications systems Train personnel Coordinate resources to assure normal operations are not interrupted Reporting Report from operating entities to IOC at May meeting Address nature of drill, objectives, success measures, and key lessons learned File o - ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY =_ ALASKA @— _=ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 February 26, 1999 Mr. Dean Strid Communications Engineer Alaska Division of Communications Department of Administration 5900 E. Tudor Road Anchorage, Alaska 99507-1266 Dear Dean: | am forwarding a copy of this letter from Kodiak Electric to your office since you are involved with Y2K compliance on items 1, 3, and 4. | know that you are already working on all of these items and have offered a proposal to KEA and AEA on item 4, which we have already discussed. AEA appreciates your efforts to date and anticipates working closely with you to get these items accomplished. | also want to update you on some of our other efforts to achieve Y2K compliance at Terror Lake, Solomon Gulch, Bradley Lake, and the Alaska Intertie, and to request updates on what you're doing in each of these areas, as they become available. Alaska Intertie To achieve Y2K compliance on the Alaska Intertie, AEA is coordinating a third party consultant to review all state owned equipment for Y2K compliance. Also, CEA is coordinating a “Y2K Communications and Operations Drill” that will be completed April 9"° That drill is described in the attachment. Any areas of non-compliance or “mission critical systems” identified after completion of this work, will then be reviewed to determine the next appropriate course of action. Some components may be identified at risk so that the need for additional testing, repairing, replacing, and/or additional contingency planning can be evaluated. Terror, Solomon, Bradley Lake Hydro Electric Projects Enclosed on the attached spreadsheet is a summary of Y2K compliance information compiled to date on these projects. The current compliance status of communications systems components are addressed. Mr. Dean Strid February 26, 1999 Page 2 of 2 AEA will also be coordinating a third party consultant to review and assess all state owned equipment for Y2K compliance at Terror Lake, Solomon Gulch facilities, and possibly Bradley Lake. The consultant specializes in power generation and distribution and has little expertise in the area of communications. We will be relying primarily on your efforts in the area of communications at these facilities. Please look this information over and let me know if there are any problems and provide me with updates, as they become available. Thanks for your cooperation and assistance and let me know if there is any additional information or assistance you may need from me. Sincerely, kb Casa Art Copoulos Y2K Project Manager Attachments cc: Dennis McCrohan, Deputy Director — Project Development and Operations U Keith Laufer, Financial and Legal Affairs Manager Stan Sieczkowski, Operations Manager February 22, 1999 Stan Sieczkowski Project Manager AEA/AIDEA 480 W. Tudor Anchorage, AK 99503-6690 Subject: Y2K Compliance Dear Stan: This letter is to again document the many conversations we have had concerning potential Y2K problems of State owned and maintained equipment that may affect the operations of the Terror Lake Hydro Project. In October 1998, Kodiak Electric Association (KEA) started an inventory list of possible Y2K sensitive equipment and operations that are needed to support its Nyman, Port Lions, Swampy Acres and Kodiak Power Plants. This survey raised questions about some of the State of Alaska or federally owned equipment that is not operated or maintained by KEA as part of the Terror Lake Project. At present the items of ‘concern are: 1, The microwave communication system between Kodiak and Terror Lake is currently the only communication link to the hydro project. 2. Terror River Stream Flow monitoring system, including the monitoring computer and software system. This equipment is owned and maintained by USGS. 3. The State owned and maintained VHF radio repeater systems at Pillar, Elbow and Walker’s Knob. 4. The Motorola MOSCAD communication and contro! system at the Terror Lake outlet works. We are aware that the State of Alaska requested a proposal from Motorola to upgrade this system in November of 1998. We suggest that AIDEA also contact Mr. Hal Spence at HSQ Technologies to discuss alternatives to the 3907 486 7760 # 7KEA Power Production existing control system that would be more compatible with the rest of the control system. Two SCADA system controlling computers, Digital VAX stations were replaced by HSQ in August 1993. HSQ has informed us that Digital will not confirm that these units are Y2K compliant and therefore HSQ will not either. To assure that this system will remain operable and to improve overall data gathering and control, HSQ proposes that this hardware should be replaced; a copy of the quotation is attached. The model and serial numbers of the existing equipment includes; two each model VRT19-HA serials 31773264 & 31773428 and model VS46K-AD serials AB333010MM & AB333010LK. There is a PC in the Terror Lake Control Room that needs to be checked for rollover compliance. KEA is in the process of running a test program on this unit and will notify you of the results. The State of Alaska property numbers for this unit is 11407 & 11408. We have received from the State a letter of compliance for the MAPCOM maintenance software system. Therefore there is no other action is required regarding MAPCOM. Again, it is very critical that these systems remain functional and operate correctly so the Terror Lake Hydro Project will continue to provide reliable electrical energy. Please provide us with official verification to assure Year 2000 Compliance of the above listed items by March 31, 1999. YZ Wa Wes Hillman, Manager Power Production Cc: Ed Kozak Art Copolous 3907 486 7760 # 37 DRAFT PROP 4 Scope e Railbelt wide drill on operating electric system with alert informatio gk communications during Y2K rollover Chugach Electric Association, Inc. Steve G = m Bolen, We Covbea, Boas Golden Valley Electric Association, Inc. — [> ead KRuswe Anchorage Municipal Light & Power— Fe b Day Homer Electric Association, Inc. — Seo0wye Bowen Matanuska Electric Association, Inc.— Gel WWeake Alaska Energy Authority -— Ar pe oa Dispatchers Ge } = Substation and Field Personnel Power Plant Operators Computer and Communications Technicians Partial loss of primary voice communications systems Partial loss of data communications systems Partial loss of EMS, SCADA, and control system functionality Possible bad or missing data in EMS, SCADA and control systems Given the assumptions stated above: e Personnel are dispatched to key locations sufficient to allow system monitoring and operation. e On request, personnel identify, obtain and communicate key operating information sufficient to monitor and operate the system. e Personnel communicate using alternate (backup) communications systems. Control area operators to plant operators Control area operators to other control area operators Control area operators to distribution utility operators Control area/utility operators to substation and field crews Duration e As necessary to meet drill objectives Preparations e Identify critical communications interfaces, operating facilities, and information requirements for operation with limited data communications and EMS/SCADA functionality and possible bad or missing data e Prepare procedures/plans for operation with limited information and communications e Identify and test backup communications systems Train personnel Coordinate resources to assure normal operations are not interrupted Report from operating entities to IOC at May meeting Address nature of drill, objectives, success measures, and key lessons learned Participating Entities Participating Personnel Drill Assumptions Drill Objectives Critical Communications Interfaces Reporting eie | T Complete Inventory of all) Procedures. REPAIR OR. instruments and_ Assesment of Risk. developed. risks | REPLACE? Plan in sauipmentthatmay | associated with failure of | associated with | place te upgrade, Assesment of risk to contain embedded chips} each inventoried tem and | Manufacturer Statement of | testing understood, | repair, replace, or | Spare Parts Availability | telated organizations: | orprogramming logic | implications on system wide| Compliance on any atrisk | Functional Testing | work aroundnon- | and deliverytimes of | NewProcurement | Short Term Failure Contingency Customers, suppliers, | Project RISKS identified to date | with date information problems. part Resuts __| __compliantitems, | __new parts. Specs Plan | __sommunities, ete, | |According to APUC report "al embedded chips were [compliant when installed.” [According to APUC report With regard to programming |*Copper Valley Electric's only |Solomon Gulch - logic, the only additional —_|Y2K issue is in back office operated by Copper needs are to revise the billing billing.” Their only risk is minor Valley Electric ‘system software. delays in biling. [Developing contingency plan 1. Superdisory Control and Data Planning SCADA test in Application (SCADA) systems for| March when things [Ray DeStephano 835- _|monitoring, gathering real time [According to APUC report, | “Warm up." Have verbal 14301 Ray indicated he | data, and controlling power Landis and Gyr SCADA have itest procedure from the would send stuff up. _| generators. been certified as Y2K compliant. |manufacturer. Manual override. ‘2. Maintenance Management (Have manufacturer statement ‘systems for scheduling power from MAPCON verifying Replace failed components with ones fax 835-4328 plant maintenance activities lcompliance. [Manually prepare maintenance schedules. | certified by manufacturer. 3. Relays wth embedded JEM's may recommend processors that monitor power Has compliance letter on lupgrading rather than Replace failed components with ones lines and equipment ‘Schwhzer equipment testing. certified by manufacturer. Has letter verifying compliance of Ray indicated he was concemed |SCADA radio. Per 2-24-99 fax, about FUGI equipment. 2-2-99 | state radio system is compliant, {ax indicates that Fuji has at least base unt, Al Sanders is 4. Other miscellaneous systems. \verbalized that Solomon Gulch _| getting back on mobile units. such as communications and [Equipment is OK. They are | Ansu fre protection equipment is water montoring systems sending this in writing. [compliant 12-17-98 memo identified a number of risk areas including Preliminary inventory stream gauge monitoring, PC's, Jcompleted by Terror Lake [and more. The memo indicates _|Some statements have been Terror Lake - Operated staff and compiled in 12-17- |that the State is responsible for obtained others are being |Some mention of testing by Kodlak Electric {98 memo. [replacing a number of Rems. obtained. planned in APUC report 1/12/99 memo from | manufacturer indicates that the lupgraded SCADA process 1. Supervisory Control and Data 7/98 per APUC questionnaire - |control software (version 6.05) is |Appiication (SCADA) systems for] |The HSQ SCADA system was | compliant, athough the memo is. Imontoring, gathering real time upgraded 6/98 when the entire |vague and they accept no ‘data, and controlling power software package was changed |responsibility for damages or Wes Hillman 486-7743 rs. lout, including supports for Y2K._|problems. |Manual override. |2. Maintenance Management Have manufacturer statement ‘systems for scheduling power from MAPCON verifying Replace failed components with ones 1486-7760 fax plant maintenance activities compliance. Manually prepare maintenance schedules. | certified by manufacturer. 7/98 per APUC 17198 per APUC questionnaire - | questionnaire - Existing Manufacturers of existing jelectronic meters and jelectronic relays and meters _|relays are under testing 3. Relays with embedded have indicated that the date in spare units to verity processors that monitor power change will not affect their that the date change wil Replace failed components with ones ines and equipment. tion. not affect their operation. [certified by manufacturer. lwater monitoring systems 14. Other miscellaneous systems jsuch as communications and Div. of communications provided a proposal specific ito the SCADA at Terror Lake for needed upgrades to make it Y2K compliant. Wes suggested as an lakternative using HSQ so he [can tie that directly into his existing SCADA system. Dean Strid said he would [contact HSQ to evaluate Wes has sent a letter 2-22-89 to IAEA outlining concems in 6 areas, 3 areas of lcommunications and 3 areas of PC and SCADA. These areas are currently being addressed or Ihave been addressed. feasibility . i eee Bradley Lake Hydroelectric Project -| Operated by Homer received compliance Electric tracking inventory list. 12/17/98 fax (no name) indicates that Chugach's| ‘Siemens SCADA ‘system has been tested and is Y2K compliant. The Bradey SCADA has not been tested, but APUC questionnaire indicates |the Chugach SCADA ‘that HP mainframe, Best Power | can control the units. Products UPS, and Landis APUC questionnaire |&Gyr (SCADA Master Station) |indicates that all major 1, Supervisory Control and have all been certified as Y2K | control systems have Data Application (SCADA) ‘compliant by vendors. been tested and found systems for monitoring, Confirmed on inventory list. GE| that none have \gathering real time data, and PLCs also compliant based on | compliance problems (in Don Stead 235-3336 _| controling power generators tracking inventory report. HEA attachment). Manual override. Rick Porter heading up 'Y2K effort. Supports idea of bringing in 2. Maintenance Management Have manufacturer statement consultant to take 3rd __| systems for scheduling power {from MAPCON verifying Manualyy prepare maintenance Replace failed components with ones. party look. plant maintenance activities compliance. schedues. certified by manufacturer. [APUC questionnaire 3. Relays with embedded ‘Selwizer relays have been indicates that testing processors that monitor power confirmed compliant per HEA imbedded chips is Replace failed components with ones lines and equipment spreadsheet. underway. certified by manufacturer. According to fax (with ‘4. Governor Control systems | Woodward Governor has been |no name) the Bradiey that control speed and power ‘confirmed compliant per HEA | Lake Governors will be Replace failed components with ones output of the generators spreadsheet. tested in 1999. Manually override. certified by manufacturer. 5. Other miscellaneous ‘systems such as ‘communications and water monitoring systems 2 ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY f= = ALASKA @m ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 February 26, 1999 Don Stead Manager of Power Production and Transportation Homer Electric 3977 Lake Street Homer, Alaska 99603-7680 Subject: Y2K Compliance Dear Don: This memo is to request your continued support and an update to the status of the efforts to date to achieve Y2K compliance on the Bradley Lake Hydro Electric Project (“Bradley”). Please update the status of the attached Y2K tracking spreadsheet we previously received and note if any additional work needs to be done to ensure that Bradley will not be impacted by the Y2K computer problem. We need this information as soon as possible to report to the state administration offices and also to ensure that service will continue uninterrupted. Based on results noted in the attached Y2K tracking spreadsheet, it appears that Bradley is well on the way to being Y2K compliant and we appreciate your efforts. We are planning to engage a consultant to review Y2K compliance at other AEA and AIDEA facilities and that consultant could be made available to Bradley to finalize or assist you in that effort. We would like to work with you, in whatever ways necessary, to help achieve complete Y2K compliance. Call Art Copoulos who is our Y2K Project Manager at (907) 269-3029, if you need any additional information. Attachment ce: Dennis McCrohan, Deputy Director — Project Development and Operations JO Keith Laufer, Financial and Legal Affairs Manager Art Copoulos, Y2K Project Manager 2/3 P, NO. 1484 FEB, 8.1999 11:39AM Homer Electric Association Inc. Year 2000 Compliance Tracking As of February 6, 1999 Bradley Lake: Contacted Compliant? Action Saad SCADA/ Norbert Rox 12/18/98 RTU’s ceqeeete Electric | Faunc PLC www. faunc.com 12/18/98 800-698-2001 eee Controllers www.ebpa.com/y2 | 12/18/98 Instrument k 440-585-3500 215-679-7194 - Scientific JEM 2 Greg tecommends upgrading to v79. Wailing Columbus meters for quote. Doug Burlingair 907-967-7719 yes with minor | Need to upgrade to Service Pack 4 issues Page 1 of 25 3/3 P, NO. 1484 FEB. 8.1999 11:40AM Page 2 of 25 : ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY = ALASKA @@E_ ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 February 26, 1999 Wes Hillman Kodiak Electric Association, Inc. P.O. Box 787 Kodiak, Alaska 99615 Subject: Y2K Compliance Dear Wes: This letter is in response to your attached letter dated February 22, 1999. In that letter you raised questions about Y2K compliance on six items. All of these items are being or have been addressed. We will inform you when the issues are fully resolved. The current status on each of these items is as follows: 1, Microwave Communications System The Division of Communications is working this issue and the status has not changed from that reported previously in your December 17, 1998, Y2K Compliance Status report. 2) Terror River Stream Flow Monitoring System USGS has said that all stream gauging equipment is compliant and they will be sending a confirmation letter. 3. VHE Radio Repeater System The Division of Communications is working this issue and the status has not changed from that reported previously in your December 17, 1998, Y2K Compliance Status report. 4. Motorola Moscad System Dean Strid of the Division of Communications is investigating your suggestion to use HSQ to tie directly into the existing SCADA system as an altemative to the Motorola proposal. Pending results of this investigation, we will work with the Division of Communications to determine which option is the most cost effective and efficient. 5 Digital Vax Stations In your letter you mentioned that HSQ indicated that these machines are not Y2K compliant. In fact, these machines are Y2K compliant as confirmed by the attached data taken from the Digital Y2K web page. After | presented that information to HSQ, Chris Sorenson (of HSQ) agreed that the DEC machines and their associated Open VMS operating systems are Y2K compliant. Furthermore, these machines are being used with a Y2K compliant version of the HSQ SCADA software upgraded in June 1998. Mr. Wes Hillman February 26, 1999 Page 2 of 2 PC in Terror Lake Control Room We received results of the check you performed on that PC. When our consultant completes and documents his Y2K inventory and assessment at the Four Dam Pool Utilities, we will look at the overall results to coordinate an effort to address Y2K compliance issues on PC’s. Sincerely, hp Cite Art Copoulos Y2K Project Manager Attachment cc: wa Dennis McCrohan, Deputy Director — Project Development and Operations “ Keith Laufer, Financial and Legal Affairs Manager Stan Sieczkowski, Operations Manager Dean Strid, Communications Engineer, Division of Communications . DIGITAL Year 2000-—AlphaServer, AlphaStation VAX, PDP-11 position statement http://ww 1 digital.com/year2000/position.asp COMPAQ DIGITAL ahd Sewicat Year 21 Updated: 1 February 1999 pigereae E> lls Alpha, Ma and PDP-11 systems READY — OpenVMS — Trub4 UNIX : It aaa sto tn ae wre BATREM AS Scere Sn ae Year 2000 Ready position for DIGITAL AlphaServer, AlphaStation, VAX, and PDP-11 computer products ‘What does Year 2000 Ready mean? P Parties % Med deh eae FE ee f : AlphaServer, AlphaStation, and VAX systems are considered Year 2000 Ready, « provided that they use a Year 2000 Ready version of their operating system. Any - -exceptions to this statement are noted in the following sections. For : AlphaServer, AlphaStation, and VAX systems, Year 2000 Readiness covers Cece "OL ies daub * The kernel system - CPU, memory, options that plug in the kernel backplane and system buses or kernel expander cabs (for DEC7000 and AS8200/8400 systems) ¢ Embedded console firmware and diagnostics ¢ Any bundled software that is part of the standard package (such as NAS packages) Layered software and storage options are not included. Click here for a background on how these products maintain time. AlphaServer and AlphaStation systems All AlphaServer systems and Alpha based workstations running Year 2000 Ready versions of the operating systems are Year 2000 Ready. Windows NT systems. On AlphaServer and AlphaStation systems running the Microsoft Windows NT operating system, the AlphaBlOS or ARC firmware lets the console operator display and set the date and time. The firmware interprets and sets the base values in the TOY clock consistent with Windows NT. All releases of AlphaBlOS and ARC console are Year 2000 Ready. Compaq Tru64 UNIX and QpenVMS systems. Many AlphaServer and AlphaStation systems running the Compaq Tru64 UNIX or OpenVMS operating system use console firmware that does not allow the displaying and setting of the date and time. However, some AlphaServer systems do let the console operator set and display the date and time. * The DEC4000 system console code V4.0 (June 1998) is Year 2000 Ready; V4.0 corrected a problem with year 2000 leap-year calculation. ¢ AlphaStation console firmware is Year 2000 Ready now through the year 2020. It will be fully Year 2000 Ready with the V6.9 release, expected in November 1998. V6.9 will correctly handle dates beyond the year 2020. Related Issues. The following are not Year 2000 readiness issues. However, lof2 2/23/99 11:02 AM . DIGITAL Year 2000-AlphaServer, AlphaStation VAX, PDP-11 position statement http://ww 1 digital.com/year2000/position.asp they are important to keep in mind, because operating systems store the base date and time differently. 1. When switching from one operating system to another on an AlphaServer or AlphaStation system, the date and time must be reset during operating system startup. Otherwise, the date and time will be incorrect in the context of the new operating environment. 2. On those AlphaServer and AlphaStation systems where the console firmware for Compaq Tru64 UNIX and OpenVMS does support date and time functions, the console code assumes that the base registers were set using the OpenVMS format. If the date and time is set under Compaq Tru64 UNIX, the console firmware will not display it correctly. VAX and MicroVAX systems All VAX and MicroVAX systems are Year 2000 Ready, except those that have a dedicated PRO380 or PDP-11 front-end console system. The OpenVMS Operating System used with MicroVAX system is the same as used on all other VAX systems. Note that the OpenVMS Operating System was formerly known as the VMS Operating System or MicroVMS, depending on the system used -- only the name changed. The PRO380 console system is found on the VAX 8500 and 8700 series, and the VAX 8800, 8810 and 8820-N models. A single-chip PDP-11 processor is used as the console front-end on the VAX 8600 series. The PRO380 operating system uses only 2-digit years, and will show the Year 2000 as "00". There are no plans to modify the PRO380 code to be Year 2000 Ready. On VAX 8600 systems, the PDP-11 console uses an operating system based on an RT-11 version that is not Year 2000 Ready; there are no plans to update the console to a newer RT-11 version. Note: this only affects the console front-end processor, and the dates of files stored on its disk. For example, after the turn of the century, searching for files on the PRO380 or PDP-11 console systems using "before" and "since" syntax may yield unexpected results. The attached VAX system is Year 2000 Ready provided that the system-level date and time is set and reset using OpenVMS commanas. PDP-11 systems All PDP-11 systems are Year 2000 Ready from the hardware perspective. However, PDP11-93/94 systems based on the KDJ11-E processor have console monitor firmware containing a date and time function that is not Year 2000 Ready. A modification has been developed, and it will be available in February 1999. Customers with Compaq Customer Services maintenance agreements should contact their local Compaq Service provider. Customers who are self-maintainers or who do not have a Compaq Customer Services maintenance agreement may purchase the firmware from the Compaq Assisted Services organization. DIGITAL home feedback Search Map Subscribe Help Legal 2 of 2 2/23/99 11:02 AM Hodis aes a LASKA 99615 KODIAK, A T a EF ( February 22, 1999 Alaska industria! Development Stan Sieczkowski and Export Authority Project Manager AEA/AIDEA 480 W. Tudor Anchorage, AK 99503-6690 Subject: Y2K Compliance Dear Stan: This letter is to again document the many conversations we have had concerning potential Y2K problems of State owned and maintained equipment that may affect the operations of the Terror Lake Hydro Project. In October 1998, Kodiak Electric Association (KEA) started an inventory list of possible Y2K sensitive equipment and operations that are needed to support its Nyman, Port Lions, Swampy Acres and Kodiak Power Plants. This survey raised questions about some of the State of Alaska or federally owned equipment that is not operated or maintained by KEA as part of the Terror Lake Project. At present the items of concern are: 1. The microwave communication system between Kodiak and Terror Lake is currently the only communication link to the hydro project. 2. Terror River Stream Flow monitoring system, including the monitoring computer and software system. This equipment is owned and maintained by USGS. 3. | The State owned and maintained VHF radio repeater systems at Pillar, Elbow and Walker’s Knob. 4. | The Motorola MOSCAD communication and control system at the Terror Lake outlet works. We are aware that the State of Alaska requested a proposal from Motorola to upgrade this system in November of 1998. We suggest that AIDEA also contact Mr. Hal Spence at HSQ Technologies to discuss alternatives to the existing control system that would be more compatible with the rest of the control system. Two SCADA system controlling computers, Digital VAX stations were replaced by HSQ in August 1993. HSQ has informed us that Digital will not confirm that these units are Y2K compliant and therefore HSQ will not either. To assure that this system will remain operable and to improve overall data gathering and control, HSQ proposes that this hardware should be replaced; a copy of the quotation is attached. The model and serial numbers of the existing equipment includes; two each model VRT19-HA serials 31773264 & 31773428 and model VS46K-AD serials AB333010MM & AB333010LK. There is a PC in the Terror Lake Control Room that needs to be checked for rollover compliance. KEA is in the process of running a test program on this unit and will notify you of the results. The State of Alaska property numbers for this unit is 11407 & 11408. We have received from the State a letter of compliance for the MAPCOM maintenance software system. Therefore there is no other action is required regarding MAPCOM. Again, it is very critical that these systems remain functional and operate correctly so the Terror Lake Hydro Project will continue to provide reliable electrical energy. Please provide us with official verification to assure Year 2000 Compliance of the above listed items by March 31, 1999. YP 4 Wes Hillman, Manager Power Production Ce: Ed Kozak Art Copolous AS ss pews HSQ TECHNOLOGY 1435 HUNTINGTON AVENUE eavive + azar? toe pee oF RivuuLLiuurm 2 SO. SAN FRANCISCO, CALIFORNIA 94080-5999 PHONE: 650/952-4310 FAX: 650/952-7212 e-mail: sales@hsq.com FACSIMILE TRANSMISSION LEAD SHEET DATE: February 18, 1999 TO: Mr. Alvin Nelson Kodiak Electric Association, Inc. Post Office Box 787 Kodiak, Alaska 99615 PHONE NUMBER: 907/486-7763 FAX NUMBER: 907/486-7760 FROM: Alan T. Nelson TOTAL SHEETS INCLUDING LEAD: 2 Reference: Hardware Upgrade for HSQ MISER System Terror Lake Project REVISED HSQ Quotation No. 9902-0010-AN-A_- COMMENTS: See attached. TRANSMITTER'S SIGNATURE/DATE/TIME: February 18, 1999 FILE: Est - Terror Lake, Customer File, HKS, JW SCI Divtow ICUMVYLYUUI » £-107-00 1 a2 *S2 9 ‘ : GC) 8 (c) 1435 Huntington Avenue ¢ South San Francisco, California 94080-5999 TECHNOLOGY Telephone: (650) 952-4310 ¢ Facsimile: (650) 952-7212 * sales@hsq.com http:/Wwww.hsq.com ————— HOW PLUNWULVUITALA LuWwel CPOGUC LION Z Via Facsimile February 18, 1999 Mr. Alvin Nelson Kodiak Electric Association, Inc. Post Office Box 787 Kodiak, Alaska 99615 Reference: Hardware Upgrade for HSQ MISER System Terror Lake Project REVISED HSQ Quotation No. 9902-0010-AN-A Dear Mr. Nelson: HSQ Technology is pleased to offer you a quotation per your recent visit. This upgrade, when completed, will provide Kodiak Electric with a Year 2000 (Y2K) compliant system. Included Two (2) DEC Personal Workstation au-433 server/workstations, each with 128MB memory, 9GB hard disk drive, 8GB DAT tape drive, and a 21-inch color monitor. 2 One (1) 4-port 10Base-T hub. Equipment will be completely configured with HSQ's latest version of MISER and Kodiak's latest graphics. Also included is four (4) hours of telephone support for installation. New block diagram and instructions for installing the new server/workstations. Freight. Excluded : Installation. * Submittal, other than listed above. Sales tax. Our total lump sum price for the above is $39,730.00 and is valid for a period of ninety (90) ‘days, Delivery can be accomplished within one hundred sixty (160) days after receipt of a purchase order. If you have any questions, please call the undersigned at 800/486-6684. Very truly yours, HSQ TECHNOLOG 0, ee Alan T. Nelson, Estimating Manager AN/sjc An emplayee-owned company and an equal opportunity employer California Contractor's License 378393 rs ALASKA INDUSTRIAL DEVELOPMENT = AND EXPORT AUTHORITY = ALASKA @e— ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 March 1, 1999 Ray Alt, General Manager Thomas Bay Power Authority Tyee Lake Hydroelectric Project P.O. Box 1318 Wrangell, Alaska 99929 Thomas Waggoner, Electrical Division Manager Ketchikan Public Utilities 2930 Tongass Avenue Ketchikan, Alaska 99901 Wes Hillman, Manager, Power Production Kodiak Electric Association Box 787 Kodiak, Alaska 99615 Ray DeStefano, Chief Operating Officer Copper Valley Electric Association P.O. Box 45 Glennallen, Alaska 99588 Subject: Y2K Compliance Information Dear Four Dam Pool Utility Operators: Enclosed is a summary of Y2K compliance information compiled to date on the Four Dam Pool Projects. All of the data has been summarized onto a spreadsheet for convenience. The assistance received in gathering and compiling this data is also appreciated. All of the efforts made to date by each of the Utilities toward Y2K compliance are greatly appreciated. As a follow-up to the work that has already been completed, AEA has hired EPS to perform the attached scope at each Four Dam Pool facility. The purpose of hiring the consultant is to reduce liabilities associated with potential Y2K problems, confirm existing results, look for any gaps that may have been overlooked, and identify any other areas of need. AEA is not planning to “take over’ responsibility for or supercede your efforts to achieve Y2K compliance at each of these facilities. AEA’s efforts are intended merely to assist and to supplement existing efforts currently underway at each of the projects. By working together with each facility, we think ‘ * March 1, 1999 Page 2 of 2 there will be opportunities to share information, results, and achieve our mutual goal of Y2K compliance more efficiently and completely. Results from the consultant's work will be shared with Utility operators. AEA can also assist you by offering on a limited basis, project management assistance, PC support from our internal computer staff, and other miscellaneous technical data such as generic testing procedures, electric distribution system Y2K inventory forms, or manufacturer Y2K questionnaires. Alaska Electric Light and Power in Juneau is undergoing an extensive Y2K compliance effort at the Snettisham project, and has offered to share its results with Four Dam Pool Operators through our office. Any areas of non-compliance or “mission critical systems” identified after completion of the consultant’s work will be reviewed with project operators to determine the next appropriate course of action. There may be opportunities to share information and ideas on test procedures, repairing, replacing, and/or contingency planning. We anticipate that the consultant will work closely with Utility staff to complete the attached scope of work and your cooperation and assistance is requested when the consultant visits your location. It is requested that the consultant be directed to spend time with personnel familiar with Y2K issues to ensure that the best possible results are obtained. Utilities will be contacted in advance for scheduling. The results shown in the attached spreadsheet have been shared with the consultant to avoid duplication of effort. Please call Art Copoulos at (907) 269-3029 if any additional information is needed or if AEA can be of assistance. Sincerely, At Cee Stan Siecz Art Copoulos Operations Manager Y2K Project Manager Attachments cc: Dennis McCrohan, Deputy Director, Project Development and Operations ZO Keith Laufer, Financial and Legal Affairs Manager Ron Saxton, Ater Wynne, LLP Consultant Scope of Work Conduct an inventory of all plant instruments, spare parts, and equipment that may contain embedded chips or programming. Assess each item for risk of having a Y2K problem. Obtain compliance certificates from the manufacturer on those items at risk. Assess risk to plant or facility and the consequences of a Y2K failure for items without a certification. Prepare a draft and final report including above data.