Loading...
HomeMy WebLinkAboutY2K Four Dam Pool 1999Dennis McCrohan From: Art Copoulos Sent: Tuesday, February 16, 1999 11:01 AM To: Keith Laufer; Dennis McCrohan Ce: Stan Sieczkowski Subject: Y2K fii 2K Scope - tentative y2k management scopev5.... spreadsheet.xls... Kieth and Dennis, Just to update you both on Y2K here is a preliminary scope of work that Stan and | worked up and sent off to Dryden & LaRue last week. We also sent them an accumulation of data (including portions of the attached spreadsheet) that summarizes where each of the facilities are at in terms of Y2K compliance, as well as 1-line drawings showing an electronic layout of the 4 Dam Pool facilities, and inventories of Y2K data (where available) that had been completed by the project operators. The intent is for them to use this information to be able to narrow the scope of services that will offer to provide. While many of the facilities are well along the way to achieving Y2K compliance, | think it will be a good idea to get a 3rd party verification of what they have already done as well as a check to see if they missed anything. We anticipate hearing back this week with their pricing. Once we hear back, we can make a decision how next to proceed. If you have any comments, suggestions, or additions regarding this scope of work, please let me know. | expect that the scope will change depending on cost and on what Dryden and LaRue feel comfortable doing. Finding a knowledgeable term Alaska contractor has been difficult and it is only because of the close working relationship Stan has with David Burlingame and Del LaRue that they have expressed an interest in doing the work. My objective is to complete Phase | 4/15/99, and phase II 5/31/99. Art Scope of Work Phase I 1. Conduct inventory of all plant instruments and equipment that may contain embedded chips or programming logic with date information. Include spare parts as part of the inventory. Document all items on the inventory. 2. Assess and document each item on the inventory for its risk of Y2K problems, and its relation to the system. 3. Verify and document that Y2K compliance certification has been obtained from manufacturers on all inventoried items at risk of failure and identify those items still in need of Y2K compliance certification. 4. Obtain Y2K certifications on any inventoried items at risk of failure where certifications are not available. Phase II - Contingent on Phase I results 1. If unable to obtain certifications on any items, or if the system is “mission critical,” develop a test procedure to test the item(s) for compliance. Outline any potential risks associated with testing. 2. Make note of any items that do not have manufacturer certifications and that can not be safely tested. Develop a plan for upgrading, repairing, replacing, or working around these non-compliant items or any items where there may be a potential for failure due to Y2K non-compliance. The plan should address both short and long term solutions. 3. If replacement parts are needed as a part of the plan prepared in step #2, note the current availability of Y2K compliant spare parts. Also, note delivery times if parts have to be ordered through the manufacturer Projects with basic equipment list available or soon to be available. TERROR LAKE SWAN LAKE BRADLEY LAKE TYEE LAKE SOLOMON GULCH - will be available by 2/18 — some info available on spreadsheet. Projects without basic equipment list available - some data is available on the associated spreadsheet LARSEN BAY HEALY CLEAN COAL POWER PLANT THE ALASKA INTERTIE PRICING GUIDELINES Provide pricing to complete overall assessment of AIDEA/AEA effort to achieve Y2K compliance and identification of means by which AIDEA and AEA can achieve Y2K compliance most cost effectively. Provide guaranteed maximum price by line item to complete Phase I steps 1 — 4 outlined in the attached Scope of Work at each of the above facilities (i.e. provide pricing for 4 steps at 8 facilities or 32 total steps). Adjust the cost to complete work based on your estimation of what has already been done and by using information provided in the attached basic equipment lists and associated spreadsheets. If some items are not needed in your estimation, please make note of that. Make note of the impact on cost if any of the line items are omitted. Although we plan to do most of the work, each step is a “moving target.” That is, the plants are currently in the process of completing the steps on the scope of work and may or may not need assistance. Phase II will be completed contingent on results achieved in Phase I. Other issues: Note estimated travel costs. Note personnel utilized and qualifications. Note start and end date for entire project - completion by 4/15/99. Provide status report every other week after project start. If possible include results that will go in final draft report. General Terms and Conditions from term contract apply. Final deliverable will be a report that covers all steps (1-4) in the scope of work completed for each facility. Draft report should be submitted for comments and revisions at least 2 weeks prior to project end date (4-1-99). Before proceeding on each step in the Scope of work on each facility, obtain clearance from AIDEA to do the work and to get approval for entrance to Facility. To: AIDEA Term Contractor Please provide pricing on the following: 1. SCOPE OF WORK TO BE COMPLETED BY 5/31/99 ON SOLOMON GULCH, TERROR LAKE, SWAN LAKE, LARSON BAY, AND TYEE LAKE Conduct inventory of all plant instruments and equipment that may contain embedded chips or programming logic with date information. Assess and document each item on the inventory for its risk of Y2K problems, and its importance to the system. Note any system wide risks that could result from failure of any inventoried component. Compile certifications from manufacturers on items at risk of failure. If unable to obtain certifications on any items, develop a test procedure to test the item(s) for compliance where possible. Outline any potential risks associated with testing 3 and complete functional testing providing that the proper assurances are in place to minimize those risks as determined by AIDEA. Make note of those items that do not have manufacturer certifications and that can not be safely tested. Develop a plan for upgrading, repairing, replacing, or working around any non-compliant items. The plan should address both short and long term solutions. Note the availability of Y2K compliant spare parts both on-site and through the manufacturer. Note delivery times if parts have to be ordered through the manufacturer. If needed, develop procurement specs to purchase fully compliant replacement parts. Note: Some manufacturer certifications are currently available and some inventory and assessment work has already been completed. That information may be available prior to finalizing pricing. Note: AIDEA will ask that this identical scope of work be performed on other AIDEA owned projects Bradley Lake and the Alaska Intertie. The decision to do this work will rest with operators of those facilities and there may be some economy of scale for the contractor if this same scope of work can be performed on these other facilities. Contractor should provide pricing on a line by line basis in the event that some items can be omitted. AIDEA Strategy when term contractor pricing is received. 1. Evaluate cost-effectiveness of proposals. 2. Determine if it makes sense for some of the line items to fall out in the event that they are too costly. Approach operators and see if we can get them to cover any of costs. Make any proposal modifications if necessary. Determine which, if any, parts of contractor proposals are worth proceeding with at AIDEA expense. 6. Other issues noted below. a Ss Solomon gulch, Terror lake, Swan Lake, Tyee Lake, and the City of Larson Bay Propose that utility operators be responsible for the costs associated with the above scope of work since the costs are normal operation and maintenance items and completing them is prudent utility practice. AEA will be responsible for approved capital improvements, and replacing any defective equipment. Bradley Lake Request in writing that the utilities operating Bradley Lake complete the above scope of work under their supervision, with all documentation provided to AIDEA. The utilities should be responsible for all costs since these are normal operation and maintenance items and prudent utility practice. Alaska Intertie Request in writing that the utilities operating the Alaska Intertie complete the above scope of work under their supervision, with all documentation provided to AIDEA. The utilities should be responsible for all costs since these are normal operation and maintenance items and prudent utility practice. Division of Investments Request in writing that the Division of Investments complete the above scope of work on communication equipment on Terror Lake, Solomon Gulch, Bradley Lake, and the Alaska Intertie under their supervision, with all documentation provided to AIDEA. The Division of Investments should be responsible for all costs. r ALASKA INDUSTRIAL DEVELOPMENT a AND EXPORT AUTHORITY {= ALASKA @@m™ ?=ENERGY AUTHORITY 480 WEST TUDOR ANCHORAGE, ALASKA 99503 907 / 269-3000 FAX 907 / 269-3044 MEMORANDUM Al e A TO: Clive V. Herrington Site Construction Manager ye r 4 FROM: Dennis V. McCrohan, P.E. Deputy Director - Project Development and Operations DATE: January 29, 1999 SUBJECT: Y2K Compliance Healy Clean Coal Project Attached is a list of equipment at an AEA hydro project, which inventories equipment parts with possible Y2K problems. The inventory is at the part level. | know that HCCP is preparing test procedures. When you are satisfied with the procedures, please facsimile a copy. AIDEA is in the process of hiring a consultant to overview all of our facilities and to assess the adequacy of our Y2K compliance plans. When the consultant is hired, one task will be to review the status of HCCP or assist in procedure writing if necessary. | will provide details when we select a consultant. Please let me know if you have any questions. Attachment Probability Importance Compliance AEL&P Year 2000 Q-None 0-None | Statement 1-Low 1-Low Y, Nor NIA Hardware Inventory 2-Medium 2-Medium 3-High 3-High Person completing Survey: Date: i Vend # Wares Manufacture Plant/ oe 7 Failure a Compliance Product Name Function ‘endor Part fersion Date Location Nese tats Probability | Importance Statement Line Relay Crater Lake Feeder West CV-8 Snettisham Crater 0 3 Auto Synch Relay Synchronizing West 1270741G01 Snettisham Plant 0 3 Battery Charger Charger Exide SCRF-130 Snettisham Plant 0 3 Chart Recorder Data aquasition Honeywell DPR-3000 Snettisham Plant 0 2 DFR Fault Recording Rochester Instrument Sys TR-1630 Snettisham Plant re 0 DFR Interface Fault Recording Rochester TR-1626 Snettisham Plant 2 0 Distance Relay Line Protection Schweitzer SEL-221F Snettisham Plant 0 3 Fax machine Fax Cannon B340 Snettisham Plant ? QO Fax machine Fax Cannon Fax-270 Snettisham Plant ? 0 Flow meter Indication Accusonic 7410 Snettisham Plant 0 0 Multiplexer Communications Tellabs 81-0330 Snettisham Plant 1 dl Oscope Test Equipment Backmon Instruments 9100 Snettisham Plant 0 0 O-Scope Test Equipment Tektronix 2465A Snettisham Plant 2 0 Phone Communications Mitel Superset 4 Snettisham Plant 2 3 Phone Switch Mitel SX-50 Snettisham Plant e 3 Power Line Carrier Communications RFL 9505 - 6 channel Snettisham Plant 1 3 Relay test equipment Test Equipment Multi Amp Epoch - |, Il, IV Snettisham Plant 0 O SEL Interface Relay interface SEL SEL-DTA Snettisham Plant 2 4 Sequence of Events Recorder |Data aquasition Hathaway/Beta SER512 Snettisham Plant ie 3 TV Receiver Drake ESR1240IRD Snettisham Plant 2 oO TV Receiver General Instruments Video Cipher Il descrambler Snettisham Plant ica 0 Exciter/regulator Generation Prime Power EXx1 Snettisham U1, U2. 1 3 PLC Exciter Siemens Siematic 55-95U Snettisham U1, U2 1 3 Exciter/regulator Exciter Siemens —x1 Snettisham U3 0 3 Governor Govern Woodward Mod 2 Snettisham U3 1 3 Temp Relay Turbine Bearing Basler BEI-49 Snettisham U3 0 2 Vibration Monitoring Vibration Bentley-Nevada 3300 System Snettisham 4 1 GPS clock Time Correction Truetime 486-DC Snettisham Plant 2 2 High Speed Overcurrent XFMR Protection West KC-2 Thane 0 2 Distance Relay Fault Location/line protection SEL SEL-2211 Thane 138kV 1 3 Recloser Relay 23kV Recloser - not used West RC Thane 23kV 0 0 SEL Relay 23kV Line Protection SEL 252 Thane 23kV 1 1 Overcurrent Relay Line Protection - 3 phases West co-9 Thane 23kKV L1 0 3 Sync Check Synchronizing GE VS Thane 23kV L1 0 3 Overcurrent Relay Line Protection - 3 phases West co-9 Thane 23kV L2 0 3 Syne Check Synchronizing GE WS Thane 23kV L2 0 3 DFR Fault Recording Rochester TR-1630 Thane 69kV 1 1 Differential Relay Bus Protection - 3 phases West CA-16 Thane 69kV Bus 1 0 3 Overfrequency Relay Bus Protection West CF-1 Thane 69KV Bus 1 0 3 Overvoltage Relay Bus Protection West CV-25 Thane 69kV Bus 1 0 3 Time Delay Relay Bus Protection West TD-5 Thane 69kV Bus 1 0 3 Ground Relay 480V protection West CV-8 Thane 69kV Bus 2 0 3 Sync Check Synchronizing GE WS Thane 69kV Bus 2 0 3) Overcurrent Relay ~~ ]Line Protection - 3 phases West cO-9 Thane 69kV Line 1 a oT 3f Dvercurrent Relay Line Protection - Ground West Cco-9 Thane 69kV Line 1 0 3 Sync Check Synchronizing GE WS Thane 69kV Line 1 0 3 Overcurrent Relay Line Protection - 3 phases West co-9 Thane 69KV Line 2 0 3 Overcurrent Relay Line Protection - Ground West co-9 Thane 69KV Line 2 0 3 Sync Check Synchronizing GE WS Thane 69KV Line 2 0 Bi Power Line Carrier Annex Communications RFL 65 - 2 channel Thane Annex 2 3 Differential Relay XFMR Protection - 3 phase HU-1 Thane HU-1 0 3 Ground Relay XFMR Protection West CV-8 Thane KY1A 0 3 Overcurrent Relay Ground TXMR Protection West Cco-9 Thane KY1A 0 3 Overcurrent Relay XFMR Protection IRD-9 Thane KY1A 0 3 Time Delay Relay XFMR Protection West TD-5 Thane KY1A 0 3 Differential Relay XFMR Protection - 3 phase West HU-1 Thane KY2A 0 3 Overcurrent Relay XFMR Protection - 3 phase West Cco-9 Thane KY2A 0 3 Overvoltage Relay XFMR Protection - bus CV-25 Thane KY2A 0 3 Overvoltage Relay Reactor neutral West CV-8 Thane KY2A 0 3 Time Delay Relay XFMR Protection West TD-5 Thane KY2A 0 3 Distance Relay Line Protection West KD-4 Thane Line ) 3 Distance Relay Line Protection West KD-4 Thane Line ) 3 PC Load Management Dream 386 Thane LM 2 1 Baystack 350T Thane Network Autoserver switch Thane Network DEC Server 300 Thane Network DG screen DG screen/audible alarm Gateway 2000 4sx-33 Thane Network iz 2 Vax Server 3100 Thane Network Fax machine fax Cannon Fax-B340 Thane Operations ? 0 Radio Communications Motorola Command-Plus Thane Operations ie 3 Battery Charger Charger 48VDC CND HRT Thane Plant 0 3 Battery Charger Charger 125V Exide SCRF-130 Thane Plant 0 3 Inverter Inverter HDR STI-120-005-1 Thane Plant 0 3 Protocol Analyzer Test Equipment HP. 4951C. Thane Plant 0 () Telephone Communications Mitel SX-50 Thane Plant 2 2 Quindar -- QE! Annex Data Quindar/QEl QDTR20 Thane SCADA 0 2 Quindar -- QEI Annex Data Quindar/QEl QDTT20 Thane SCADA 0 2 Quindar -- QEI Annex Data Quindar/QEl QP-19 Thane SCADA 0 2 Satellite Time -- Receiver Time Truetime 468-DC Thane SCADA i? z Satellite Time Correction Time Correction Truetime FTM Thane SCADA 2 2 Autodialer SC EA dial up PCS Phone tree Plus Thane SEA 2 2 Video Receiver Slow Scan system Robot RVS3000 Thane Slow Scan 2: 2 Power Line Carrier Snett Communications RFL. 9505 Thane Snett ? 3 SEL Interface Relay interface SEL SEL-DTA Thane 1 0 Underfrequency Relay Bus Protection West CF-1 Thane 0 2 AIDEA and AEA PROJECTS OVERVIEW —— T ‘C=CAPITAL LESSOR RESPONSIBLE FOR RESPONSIBLE FOR RESPONSIBLE FOR RESPONSIBLE FOR O=OWNER CAPITAL IMPROV DESIGN DEFECTS O & MITEMS INVENTORY/ASSESS Y2K RISK PAY CATEGORY| VISIBILITY PROJECT DO DO DO © JFOUR DAM POOL-SOLOMON GULCH INS. FUND INS. FUND | AEATHRUCVEA | INS.FUND| AEATHRUCVEA |[4DP ADMIN] HIGH 1 HIGH O JFOUR DAM POOL-TERROR LAKE AEA AEA INS. FUND AEA _| INS.FUND| AEATHRUKEA | INS.FUND] AEATHRUKEA |4DP ADMIN 1 O [FOUR DAM POOL-SWAN LAKE AEA AEA INS. FUND AEA INS.FUND | AEATHRUKPU | INS.FUND| AEA THRU KPU fave ADMIN 1 - foun DAM POOL-TYEE LAKE AEA AEA _| INS. FUND AEA INS.FUND | AEATHRUTBU | INS.FUND| AEATHRUTBU | 4DP ADMIN 1 O |BRADLEY LAKE AEA HEA &CEA PJ BDGT HEA & CEA | PJ BUDGET HEA & CEA PJ BUDGET HEA & CEA PJ BUDGET| 2 OJALASKAINTERTIE AEA | MLP&GVEA | PJBDGT | MLP&GVEA |PJ BUDGET MLP&GVEA __|PJ BUDGET MLP & GVEA PJ BUDGET 2 Cc ' *SON BAY AEA AEA AEA AEA AEA AEA THRU CITY PJ REV AEA THRU CITY PJ REV 1 |¢ ALY CLEAN COAL PLANT AIDEA AIDEA AIDEA AIDEA AIDEA AIDEA AIDEA AIDEA AIDEA HIGH 1 C|REDDOGPROJECT AIDEA| | COMINCO COMINCO COMINCO COMINCO COMINCO COMINCO COMINCO coumeo} MED 4 O [SKAGWAY ORE TERMINAL AIDEA AIDEA _ AIDEA AIDEA AIDEA AIDEA AIDEA AIDEA AIDEA LOW 5 C|UNALASKAPROJECT AIDEA| CITY OF UNAK CITY CITY OF UNAK CITY CITY OF UNAK CITY CITY OF UNAK CITY LOW 6 C [FEDERAL EXPRESS PROJECT AIDEA FED EX FED EX FED EX __FED EX FED EX FED EX FED EX FED EX LOW 6 C [SEWARD COAL LOAD-OUT FACILITY | AIDEA SUNEEL SUNEEL SUNEEL “SUNEEL SUNEEL SUNEEL SUNEEL SUNEEL Low 6 O |KETCHIKAN SHIPYARD AIDEA|AIDEA THRU ASD] AIDEA AIDEA AIDEA AIDEATHRU ASD | AIDEA AIDEA THRU ASD AIDEA MED 6 C |SNETTISHAM HYDRO PROJECT AIDEA AEL&P AEL&P AEL&P AEL&P AEL&P AEL&P AEL&P AEL&P LOW 6 C [AK SEAFOOD CENTER ASC ASC ASC ASC ASC ASC ASC ASC LOW 6 [__|AIDEA and AEA PROJECTS OVERVIEW a | L C=CAPITAL LESSOR O=OWNER a oer Ho AIDEA/AEA AIDEA/AEA | PROJECT LOCATED __ PROJECT DESCRIPTION PROJECT OPERATOR RESPONSIBILITIES PROJECT MANAGER | © [FOUR DAM POOL-SOLOMON GULCH | AEA [COPPER VALLEY HYRO ELECTRIC GENERATION PLAN{COPPER VALLEY ELECTRIC ASSN. [MAINTAIN/REPAIR THE PLANT & MAKE POWER AVAILABLE STAN SIECZKOWSKI O |FOUR DAM POOL-TERROR LAKE AEA [KODIAK HYRO ELECTRIC GENERATION PLAN{KODIAK ELECTRIC ASSN MAINTAIN/REPAIR THE PLANT & MAKE POWER AVAILABLE STAN SIECZKOWSK| O |FOUR DAM POOL-SWAN LAKE AEA |KETCHIKAN |HYRO ELECTRIC GENERATION ee OF KETCHIKAN UTILITIES _|MAINTAIN/REPAIR THE PLANT & MAKE POWER AVAILABLE STAN SIECZKOWSKI © |FOUR DAM POOL-TYEE LAKE AEA _|WRANGELU/PETERSBURG|HYRO ELECTRIC GENERATION PLAN{THOMAS BAY UTILTIES MAINTAIN/REPAIR THE PLANT & MAKE POWER AVAILABLE STAN SIECZKOWSKI O |BRADLEY LAKE AEA |NEAR HOMER HYRO ELECTRIC GENERATION PLANYHEA & CHUGACH MAINTAIN/REPAIR THE PLANT /UTILITIES RESPONSIBLE FOR OP|STAN SIECZKOWSKI O JALASKA INTERTIE AEA |ANCHTO FAIRBANKS [170 MILE TRANSMISSION LINE MLP & GVEA MAINTAIN/REPAIR THE TRANSMISSION LINE STAN SIECZKOWSKI ¢ ' *RSON BAY | AEA |LARSON BAY HYRO ELECTRIC GENERATION PLAN{CITY OF LARSON BAY MAINTAIN/REPAIR THE PLANT & MAKE POWER AVAILABLE STAN SIECZKOWSKI € ALY CLEAN COAL PLANT AIDEA|HEALY |COAL POWER GENERATION PLANT [GVEA MAINTAIN/CONST/REPAIR PLANT UNTIL ACCEPTED BY GVEA _ [DENNIS McCROHAN C |RED DOG PROJECT AIDEA|DELONG MTN- NWAK __|ROAD & PORT FACILITES FOR MINE_|COMINCO NONE-CONCERN IS PROTECT AIDEA'S INVESTMENT JOHN WOOD cl O |SKAGWAY ORE TERMINAL AIDEA|SKAGWAY |PUBLIC USE ORE PORT FACILITY [NOT USED AT THIS TIME NONE-CONCERN IS PROTECT AIDEA'S INVESTMENT JOHN WOOD C |UNALASKA PROJECT AIDEA|UNALASKA PUBLIC PORT FACILITY CITY OF UNALASKA NONE-CONCERN ASSET GENERATES REV. FOR DEBT SERVICE |KARL REICHE C |FEDERAL EXPRESS PROJECT AIDEA|ANCHORAGE AIRCRAFT HANGAR & MAINT. BLDG _|FEDERAL EXPRESS NONE-CONCERN IS PROTECT AIDEA'S INVESTMENT KARL REICHE C |SEWARD COAL LOAD-OUT FACILITY | AIDEA|SEWARD 49% INTEREST IN PORT FACILITY _|SUNEEL CORPORATION NONE-CONCERN IS PROTECT AIDEA'S INVESTMENT JOHN WOOD O KETCHIKAN SHIPYARD __ AIDEA|KETCHIKAN SHIPYARD & DRY DOCK FACILITY _ [AK SHIP & DRYDOCK AIDEA OWNED PROPERTY DOESN'T CAUSE INJURY KARL REICHE C |SNETTISHAM HYDRO PROJECT AIDEA |JUNEAU HYRO ELECTRIC GENERATION PLANJAELP NONE-CONCERN ASSET GENERATES REV. FOR DEBT SERVICE [ART COPULOS C JAK SEAFOOD CENTER AIDEA |ANCHORAGE SEAFOOD PROCESSING BLDG. IN CONSTRUCTION AT THIS TIME _|NONE-CONCERN IS PROTECT AIDEA'S INVESTMENT KARL REICHE