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HomeMy WebLinkAboutToksook Bay Bulk Fueal Repair 1991cc State of Alaska NN Walter J. Hickel, Governor Alaska Energy Authority A Public Corporation October 4, 1991 Ms. Sue C. Hare, Superintendent Lower Kuskokwim School District P.O. Box 305 Bethel, Alaska 99559 Subject: Grant Agreement No. 2800443 Grant Agreement No. 2800444 Dear Ms. Hare: A copy of each of the subject agreements for the Toksook Bay Bulk Fuel Repair and Kongiganak Bulk Fuel Repair projects is enclosed for your files. The Energy Authority - as required by state statute - has also forwarded a copy of this agreement to the Alaska Department of Labor. We are required to notify the Department about construction projects that use state funds. It is your responsibility to contact the Department directly to determine whether wages paid on this project are subject to Alaska Statute 36.05 (Little Davis Bacon). Just as a reminder, you will need to submit an invoice for the 50% advance payment ($25,000) for the purchase of Project materials and inital labor costs, per the executed grant agreement, page 1, Article A, number 3(a). If you have any questions about the scope, schedule or procedures for the project, please contact Gary Smith, Manager of Rural Projects, at 800-478- 7877. We look-forward to working with you on this project. Sincérely, Lf, iM oo C4, enig-Chakrdoff Director of Rural Programs a Enclosure as stated cc: Senator Lyman F. Hoffman, Alaska State Legislature Representative Ivan M. Ivan, Alaska State Legislature Sue White, Alaska Energy Authority Gary Smith, Alaska Energy Authority Pat Woo! 7 Dominic Costanzo, Alaska Energy Authority Plant Facilities/Capital Projects Department P.O. Box 305 © Bethel, Alaska 99559 September 16, 1991 907 543-4893 FAX 907 543-3073 Alaska Energy Authority R EC E l VED Attn: Dave Denig-Chakroff Director, Rural Programs SEP 90 1991 P.O. Box 190869 Anchorage, Alaska 99519-0869 Alaska Energy Authority RE: TOKSOOK ELEMENTARY SCHOOL FUEL LINE REPLACEMENT GRANT KONGIGANAK SCHOOL FUEL LINE REPLACEMENT GRANT Dear Mr. Denig-Chakroff: Transmitted herewith are two partially executed original contracts for the above referenced grant projects. Authorization to accept these grants was received from the Board of Education of the Lower Kuskokwim School District at their August 24, 1991 Regular Meeting per Resolution 91-12 for Kongiganak and Resolution 91-13 for Toksook Bay (attached for reference). By return correspondence, please provide a fully executed copy of the grant and phase payment one for $25,000 (Toksook) and $12,000 (Kongiganak) . Thank you for your consideration and award of these grants to the District. In these times of decreasing educational funding and increasing expenses the District needs to augment educational funding with this type of assistance. I feel confident that we can complete the projects meeting the high standards that your organization has established for these grants. ( Michael W. Franks Director, PF/CP cc:. Sue C. Hare Duane Guiley - Copy of partially executed agreement Jim Kohl - Copy of partially executed agreement File: BP/P/Kongiganak Fuel Line/Grant Contract File: BP/P/Toksook Bay Line/Grant Contract School Distri.g EB esolution 91-13 TOKSOOK BAY FUEL LINE REPLACEMENT-GRANT ACCEPTANCE WHEREAS, The Legislature of the State of Alaska has made an appropriation to the Alaska Energy Authority to provide grant monies for repair of fuel oil piping systems that pose a threat of environmental damage due to their present condition and; WHEREAS, The Lower Kuskokwim School District has surveyed the condition of all fuel oil piping system in the District and established a priority for replacement and/or repair of systems to correct observed deficiencies and thereby minimize the potential for future spills and; WHEREAS, The Site with the second highest priority is Toksook Bay and the Alaska Energy Authority has agreed that the District qualifies to receive monies under the appropriation and that this Site constitutes a continuing pollution risk until the piping has been replaced. BE IT THEREFORE RESOLVED, that Sue C. Hare, Superintendent of the Lower Kuskokwim School District, shall take all necessary action and delegate authority as necessary to obtain a construction grant, in the amount of $50,000 from the Alaska Energy Authority for repair and replacement of the fuel lines at Toksook Bay and to comply with grant requirements. Passed by majority vote this Qy4 day of Lh staf 19 el , at the Regular Mgeting of the Lower Kuskokwim School District Board of Education at Bethel , Alaska. Larch Fonet. Y- 30-9 Donald Fancher, Chairman, Date Board of Education Sully sole Sue C. Hare, Superintendent of Schools Contract No. Q3cb4yys LOWER KUSKOKWIM SCHOOL DISTRICT ~— GRANT AGREEMENT Toksook Bay Bulk Fuel Repair PURPOSE AND DESCRIPTION This Agreement entered into this 310! day of OcTober 199/__, is between the ALASKA ENERGY AUTHORITY. (Energy Authority) and the LOWER KUSKOKWIM SCHOOL DISTRICT (the District). The Agreement rovides a Grant-in-Aid of Construction to the District to benefit the community of oksook Bay. The purpose of the Agreement is to provide funds for replacement of fuel piping (the Project). The ending date of this Agreement is November 30, 1991. Article A. ALASKA ENERGY AUTHORITY COVENANTS The Energy Authority will: 1. Subject to appropriation and availability, provide the District with a : grant-in-aid of construction not to exceed $50,000 for construction of the Project. Zs Budget and cnpend these funds in the Alaska State Accounting System (AKSAS) under 32452, Collocation Code 08162205, Ledger Code 81825713. _ 3. Upon receipt of an invoice requesting payment, provide funds to the District to cover the cost of construction in the following manner: (a) Upon execution of the grant agreement, provide a 50% advance payment in the amount of $25,000 for purchase of Project materials and initial labor costs. (b) | Upon receipt of as-built sketches and photographs and upon final inspection and approval of the completed project, provide the final 50% payment of $25,000. Article B. . LOWER KUSKOKWIM SCHOOL DISTRICT COVENANTS Lower Kuskokwim School District will: 1. Expend construction funds only for the purposes provided for under this Agreement. 2. Provide all engineering services necessary for the complete engineering design of the project. 3. Design the Project to minimize the cost of repair and to be as maintenance-free as economically possible. 4. Follow the standards outlined in Appendix I in design and construction of the Project. 5. —Complete the following tasks: (a) Remove and dispose of existing piping (b) Replace existing piping with new welded steel pipe (c) Provide the Energy Authority with as-built sketches and photographs of the completed Project 6. Obtain and maintain all rights-of-way, easements and permits required for construction and operation of the Project in a manner consistent with established utility practices. Where practical, the District will seek and obtain permits and rights- of-way on state lands or within Alaska Department of Transportation rights-of-way. Te Complete all work associated with this Project prior to November 30, 1991. 8. Bill the Energy Authority for the percentage payments described in Article A, Paragraph 2, but not in excess of actual costs of construction. 9. Refund to the Energy Authority any funds determined by the District to be in excess of actual expenditures. 10. | Uponcompletion of the project, issue a Notice of Project Completion. A sample of the Notice is in Appendix II. 11. Accept complete responsibility for ownership, operation and maintenance of the fuel line. 12. Permit the Energy Authority to inspect, in such manner and at all reasonable times, all the District’s activities related to the District’s performance under this Agreement. Such right of examination shall include inspection of the District’s offices, facilities, and accounting records associated with the Project. Article C. MUTUAL COVENANTS The Energy Authority and the District agree to the following: 1. Indemnification. The District shall indemnify, save harmless and defend the Energy Authority, its officers, agents, servants, and employees from all liability, including costs and expenses, for all actions or claims resulting from injuries or damages sustained by any person or property arising directly or indirectly as a result of any error, omission or negligent act of the indemnifying party, its officers, agents, servants, or pr: yf or anyone directly or indirectly employed by it in the performance of this Agreement. 2. Rights to Terminate Agreement. The District acknowledges the right of the Energy Authority to terminate this Agreement without payment of liquidated damages to the District if it is determined by the Energy ane to be in the best interest of the State to do so; if funds are no longer available, or for cause. For the purposes of this paragraph, "cause" is defined as the provision of incorrect or misleading information by the District or the District’s failure to provide information that, in the opinion of the Energy Authority, is a material fact that would have influenced Energy Authority actions. Under these conditions, The District waives any right of recourse and will reimburse the Energy Authority for all unspent funds the District has received according to this Agreement plus all costs, including attorneys’ fees, incurred by the Energy Authority to perfect its claim or collect those funds. The Energy Authority may also terminate the Agreement if the District fails to complete repair of the fuel line by November 30, 1991 or if the District fails to meet standards or perform services described in Article B. 3. Availability of Funding. The District acknowledges that this Agreement is subject to availability of money from the State of Alaska or other sources to finance performance under this Agreement. If funding is withdrawn, reduced, or limited in any way after the effective date of this Agreement and before the completion of performance, the Energy Authority may terminate the Agreement without incurring damages. The Energy Authority may, in its discretion, renegotiate the terms of this Agreement to comply with any new funding limitations or conditions. 4. Audit Requirements. This Agreement is subject to the audit requirements of Title 2, Chapter 45 (Grant ——— of the Alaska Administrative Code (AAC), commonly referred to as the "Single Audit Regulation." RS Parties not Being Agents of Each Other. It is agreed that the Parties, their officers, agents, servants and employees shall act in an independent capacity and not as agents of the other parties in the performance of this Agreement. 6. Disputes. Either party to this Agreement may bring an action against the other party in the superior court for the State of Alaska to resolve a dispute arising under this Agreement. Any lawsuit involving this Agreement shall be heard by the superior court, Third Judicial District at Anchorage. All legal costs, including attorneys’ fees not otherwise oes for in this Agreement, shall be allocated pursuant to Alaska Civil Rule 82. 7. Binding Effect. This Agreement and all of its terms, covenants, conditions, appendices and attachments represent the entire agreement and shall extend to and be binding upon the respective heirs, executors, administrators, grantees, successors and assigns of the parties to this Agreement. 8. Severability. If any section, paragraph, clause or provision of this Agreement or any agreement referred to in this Agreement shall be finally adjudicated by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall be unaffected by such adjudication and all the remaining provisions of this Agreement shall remain in full force and effect as if such section, paragraph, clause or provision or any part thereof so adjudicated to be invalid had not been included herein. 9. Declaration of Public Benefit. The parties acknowledge that the Project is to be constructed for the benefit of the general public and will not deny any person use of Project facilities or use of power produced from Project facilities due to race, religion, color, marital status, age, sex, or national origin. 1U. Notices. Any notice required ot either party shall be in writing ana, unless receipt of such notice is expressly required by the terms of this Agreement, shall be deemed served when deposited in the mail in a sealed envelope, with sufficient first class postage affixed, and addressed to the appropriate party. The notices shall be sent to each party’s place of business, which in the case of the Energy Authority shall be: Charlie Bussell, Executive Director Alaska Energy Authority P.O. Box 190869 Anchorage, Alaska 99519-0869 907) 561-7877 (907) 561-8584 (FAX) and in the case of the Souchwest Region School Distric shall be: Sue C. Hare, Superintendent Lower Kuskokwim School District P.O. Box 305 Bethel, Alaska 99559 907) 543-4893 (907) 543-2883 (FAX) APRA FVQ7I KCD EN: Token\nhy THIS AGREEMENT has been reviewed, agreed to, and executed by the following parties: for the ALASKA ENERGY AUTHORITY by hose ane, DC Berssebl (0/3/91 (Signature) ate charlie £ u ! (Name Printed) (Title) STATE OF ALASKA ss. THIRD JUDICIAL DISTRICT The foregoing Agreement was acknowledged before .me __ this Bil day of Cuore 1991, by nana (Oy the Cetin. Durée for of the Alaska Energy Authority. Charle dusseri ‘ dau z Aas there Notary Public, State of Alaska My Commission Expires: (Ct /2, /473 for the LOWER KUSKOKWIM SCHOOL DISTRICT: a | } by folie g 9-13-91 ued, Fare Date Sue C. Hare, Superintendent of Schools (Name Printed) itle STATE OF ALASKA ss. FOURTH JUDICIAL DISTRICT The foregoing Agreement was acknowledged before me this 3h day of ; ws pe wer, 1991 by Sue C. Hare, S intendent of the Lower Kuskokwim chool District. oye )2 pe yArd s— ota aska j My ssion Expires: ~</>6 /9 Y Appendix I Bulk Fuel Emergency Repair Standards i APPENDIX | ~~ BULK FUEL EMERGENCY REPAIRS STANDARDS Date: May 9, 1991 Revision: 1.0 I. MATERIALS: 1: Piping - Minimum schedule 40 black steel with welded or flanged joints. Gasket material for flanged joints to be compatible with petroleum products. 2. Flex Connectors - Stainless steel corrugated inner tubing with braided wire outer shield. 150# flanged ends. 12" minimum live length. 3. Valves - Flanged end steel, semi-steel, or ductile iron gate, plug, and check valves listed for use with petroleum products. 4. Culverts - Galvanized steel corrugated metal pipe or minimum schedule 40 black or galvanized steel pipe. 5. Piping Supports - Treated wood timbers, steel, or concrete. Il. INSTALLATION: 1. General - To the greatest extent possible, install pipelines above grade. Support piping above grade at 10’ on center. Where burial is necessary for road crossings, install in culverts. Pitch piping to drain to one end. Minimize low-point traps. 2. Routing - To the greatest extent possible, install along route of existing pipelines. Where new alignment is necessary, utilize existing easements/right-of-ways to the maximum extent possible. 3. Flex Connectors - Provide flex connectors at connections to tanks or manifolds, road crossings, branch pipeline connections, and other locations subject to potential differential movement. 4. Fill Point Connection - Provide female camlock coupling, gate valve, and check valve at the fill point connection. Install secondary containment device (bucket or barrel) below fill point connection. Bulk Fuel Emergency Repair Standards Page 2 of 2 Ae TESTING/CLOSE OUT: Testing - Prior to use of lines, pressure test with minimum 50 PSIG air and visually inspect joints and flanged connections using a foaming soapy water solution. Do not air test lines containing residual petroleum products. Where manifolds are tested against existing isolation valves, 10 PSIG air may be used. Documentation - Prepare as-built sketches of project in sufficient detail and clarity to allow preparation of final as-built drawings by others. Sketches to include plan view of entire installation with locations of flex connections, flanged joints, valves, road crossings, etc. and a schedule of materials used including valve manufacturers and models. Provide color photographs of the entire completed installation along with as-built sketches. Appendix IT Notice of Project Completion NOTICE OF PROJECT COMPLETION Date: Project Name Contracting Party Contract Agreement Number Agreement Execution Date The LOWER KUSKOKWIM SCHOOL DISTRICT certifies that the Project named above is complete in accordance with the terms and conditions referenced in Contract Agreement Number The LOWER KUSKOKWIM SCHOOL DISTRICT acknowledges that all expenses incurred under the Agreement have been paid in full, and no further claims for reimbursement can be made. The LOWER KUSKOKWIM SCHOOL DISTRICT accepts full responsibility for ownership, operation and maintenance of facilities that were constructed under the terms of this Agreement. Sue C. Hare, Superintendent ate Lower Kuskokwim School District The foregoing Agreement was acknowledged beforemethis____————s day Of , 1991, by , Sue C. Hare, Superintendent of the Loner Kuskokwim School District. STATE OF ALASKA FOURTH JUDICIAL DISTRICT Ss. Notary Public, State of Alaska My Commission Expires: ALASKA ENERGY AUTHORITY ALASKA ENERGY AUTHORITY acknowledges that the Project referenced above has been completed, and that all tasks have been satisfactorily carried out in acccordance with the terms and conditions of the Project Agreement. Project Manager, Alaska Energy Authority ate STATE OF ALASKA THIRD JUDICIAL DISTRICT ) The foregoing Agreement was acknowledged before me this day of , 1991 by , Project Manager of the Alaska Energy Authority. ss. Notary Public, State of Alaska My Commission Expires FN:projcom\plw District RECEIVED Plant Facilities/Capital Projects Department MAR 23 1993 P.O. Box 305 ¢ Bethel, Alaska 99559 March 22, 1993 907 543-4893 FAX 907 543-2883 ALASKA ENERGY AUTHORITY: Alaska Energy Authority P.O. Box 190869 701 E. Tudor Anchorage, Alaska 99519-0896 RE: CONTRACT #2800443 CLOSEOUT Dear Mr. Gray: Attached please find closeout documents and an invoice for the balance of the above referenced contract. Many thanks to you and Alaska Energy Authority for the financial assistance in this project. If you have additional questions concerning this project, do not hesitate to call me. Sincerely, im Kohl Director, PF/CP cc: Sue C. Hare, Superintendent Toksook Bay Fuel File Robert Williams, Accountant Corres. File State of Alaska DS Walter J Hicke!, Governor = Alaska Energy Authority A Public Corporation August 12, 1991 Jim Kohl Assistant Director Plant Facilities/Capital Projects Lower Kuskokwim School District P.O. Box 305 Bethel, AK 99559 Re: Toksook Bay and Kongiganak Bulk Fuel Repair Projects Dear Mr. Kohl: We have reviewed your proposals for the above referenced projects and are very enthusiastic about the opportunity to work with the school district. The proposals are acceptable with the following considerations as discussed in our telephone conversations: TOKSOOK BAY 1. Flex connectors will need to be provided where the piping enters and exits the tank farm. 25 Some form of pressure relief will need to be provided for the distribution piping. Since the tank valves are not being replaced as part of this project, the best solution would probably be to install a relief line from the 1-1/2" distribution line up the side of one of the adjacent tanks and make a tee connection into the tank vent. This will require extension of the vent cap at least 2’ above the tee. 36 Where threaded pipe is being installed, threaded flanges should be utilized instead of unions. 4. A check valve will need to be provided at the fill point connection in addition to the gate valve. To assist in draining the lines after delivery, the check valve should be installed on the fill point side of the gate valve. Then a blind flange with a tapping for hose connection could be used for draining the line. Also, the fill point should be elevated sufficiently to allow installation of some means of secondary containment such as a bucket or barrel. KONGIGANAK i Flex connectors will need to be provided where the —piping enters and exits the tank farm. 26 Some form of pressure relief will need to be provided for the distribution piping. Since the broken valve on tank #6 is being replaced as part of this project, the best solution would probably be to install a pressure relief valve across the gate valve. An installation detail can be provided if required. The valve will need to be of steel or ductile iron construction and we can obtain a manufacturer/model for this if required. If the manifold arrangement will not allow installation of the pressure relief valve, a similar arrangement to Toksook Bay may be used. < Where threaded pipe is being installed, threaded flanges should be utilized instead of unions. 4. A check valve will need to be provided at the fill point connection in addition to the gate valve. See comments for Toksook Bay. We have made inquiries to the Department of Labor regarding applicability of Title 36 wage rates for similar projects with other school districts. The determination we received indicated that if the work is being performed on school district facilities by school district employees, Title 36 does not apply and "force account" labor can be paid at normal rates. We will make specific inquiry regarding these projects, but feel it is safe to assume that you can pay your staff at their normal rate. The grant agreements have been sent to Sue Hare for approval and signature. Copies are enclosed for your information. We appreciate this opportunity to work with the school district to reduce the problems associated with bulk fuel storage in rural communities. If you have any questions or need any engineering/technical support feel free to call me at 800-478-7877 or 261-7294. Sincerely, Brian C. Gray Project Manager Enclosures as stated District Plant Facilities/Capital Projects Department July 23, 1991 EO, SREGE MY Alaska 99559 3 907 5 HAY f67)543-3073 Alaska Energy Authority JUL 24 1991 Attn: Brian Gray alaska Energy Autnority P.O. Box 190869 Anchorage, Alaska 99519-0869 RE: RESUBMISSION OF TOKSOOK BAY FUEL LINE REPLACEMENT REQUEST Dear Mr. Gray: Per your request is the revised materials list and cost estimates for the project. I have enclosed additional drawing (free hand) to better depict existing conditions and proposed installation methods. In reviewing my material takeoff, I made a mistake in the quantity of 3" black iron wrapped pipe needed, I included the 51 pieces in 3" black iron pipe. I also corrected the weight on the 2 3° x 3/4* black iron tee's. By increasing the quantity of 3" black iron wrapped pipe the materials price has jumped considerably. We are very close to the total cost of the first submission. I have decreased the price of the welder to reflect the current cost, and deleted the 10% contingency. We will install the system to the standards required by Alaska Energy Authority, as per my letter dated July 10, 1991. Are there any other requirements to be met utilizing the Alaska Energy Authority funding, such as Davis Bacon Wages, Buy American, Grant Audit Requirements, etc.? I would appreciate this information as I have based the wages on our current salary schedule. Singerely, im Kohl Ass't. Director, PF/CP cc: Mike Franks Toksook Fuel File LAULOINVIAN VV LL School District Plant Facilities/Capital Projects Department July 10, 1991 P.O. Box 305 © Bethel, Alaska 99559 907 543-4893 FAX 907 543-3073 Alaska Energy Authority R ECE] VED Attn: Brian Gray P.O. Box 190869 YUL 12 199] 701 East Tudor Road ea ‘ Anchorage, AK 99519-0869 “19° ©'''9Y Authoriyy RE: TOKSOOK BAY FUEL LINE REPLACEMENT Dear Mr. Gray: Per our prior telephone conversations concerning emergency funds for fuel line repairs/replacements, I have prepared estimates to totally replace the fuel lines in Toksook Bay at the Elementary School. The Elementary School was built by the Bureau of Indian Affairs in the 1960's, the fuel lines at the site are a mixture of thread and coupled and victaulic joints. The piping is not protected from the elements, nor is it blocked up off the ground in a number of places. I estimate the piping is 20 plus years old in parts of the system. The piping runs below grade in a number of places, mainly at road crossings. As you are aware, we had a fuel leak early last winter, the leak happened under the maintenance building, the pipe rotted out and when fuel was transferred from the bulk tanks to the day tanks, it leaked. The valve on a bulk tank was left open and it drained the tank down by gravity, loosing about 5000 gallons of fuel. We have repaired the system temporarily, and instituted changes in the fuel transfer procedures at the site. We are in the process of cleaning up the water system in Toksook Bay. We are planning on replacing the fuel piping at the elementary school this summer/fall. We would appreciate consideration for funding under this program to replace our fuel lines. The enclosed material and labor estimates are based on using welded pipe with swing and flexible joints throughout the system. The material is priced from Alaska Pipe and Supply in Anchorage, the freight prices are for air transport. I have included the cost of a portable welder also, as we do not have one. I feel that the estimates are fair and fairly close to actual time required to do the job. We will meet all of the bulk fuel emergency repair standards dated May 9, 1991, Revision 1.0. I appreciate your time and consideration in this request and look forward to hearing from you. Should you have any questions, please do not hesitate to contact me. Sincerely, Mab. } ohl Ass't. Director, PF/CP cc: Michael W. Franks Toksook Fuel File TOKSOOK BAY WORK PLAN 1. REMOVE ALL FUEL PIPING FROM THE BULK TANKS TO THE INDIVIDUAL DAY TANKS. 2 MEN 2 DAYS 2. REPLACE ALL INDIVIDUAL DAY 3. REMOVE FUEL 2 MEN 1.5 4. REPLACE THE FUEL OIL PIPING FROM THE BULK TANKS TO THE TANKS. 2 MEN 10 DAYS PIPING FROM THE BEACH TO THE BULK FUEL TANKS. DAYS FUEL PIPING FROM THE BEACH TO THE BULK TANKS. 2 MEN 5 DAYS 5. BLOCK ALL FUEL LINES UP OFF OF THE GROUND MINIMUM OF 3". 6. INSTALL CULVERT ROAD CROSSINGS FOR THE FUEL PIPING AT TWO LOCATIONS . 7. REPLACING THE PIPING IN THE BULK TANK AREA BETWEEN THE TANKS AND THE MAIN LINE. 2 MEN 7 DAYS TOTAL LABOR 2 MEN 25.5 DAYS & a N a a DMANWABRANPFOVDWOANNADAW N rPRRPEN WN BOOOCCONGO PURSVUUNR BAY FUEL LINE KEPLALEMEN! WELDED PIPE PRPRPPPPPR 3" 1/2" X 21’BLACK PIPE SCH 40 WRAPPED 1/2" BLACK TEES SCH 40 1/2" BLACK 90 ELL SCH 40 1/2" X 21° PIPE SCH 40 1/2" FLANGED GATE VALVES 4 BOLT 1/2" FLANGES, 4 BOLT W/ BOLTS & GASKETS 1/2" IPT FLANGE W/ BOLTS & GASKETS 1/2" X 3/4" TEE BLACK SCH 40 xX 3/4’ TEE BLACK SCH 40 3/74" IPS GATE VALVES 1 1 3" 3" 3" 3" 3" 3" 3" 3" 3" 3" 1/2" X 12" FLEX CONNECTORS FLANGED 1/72" UNIONS SCH 40 BLACK TEES BLACK SCH 40 X 1 1/2" TEE BLACK SCH 40 X 21’PIPE BLACK WRAPPED SCH 40 X 12" FLEX CONNECTOR FLANGED 90 ELL BLACK SCH 40 90 ELL BLACK SCH 40 IPS xX 21” PIPE SCH 40 BLACK FLANGED GATE VALVES FLANGES 4 BOLT W/ BOLTS & GASKETS X 21” PIPE BLACK SCH40 2 HOLE 2" GALV STRAPS 3 172" 2 HOLE GALV STRAPS GALLONS PRIMER FOR J.M. TAPE ROLLS 10 MILL J.M. TAPE 3" 3" 3" 3" X 3" NIPPLES BLACK SCH 40 xX 4" NIPPLES BLACK SCH 40 x 5" NIPPLES BLACK SCH 40 X 6" NIPPLES BLACK SCH 40 12" CULVERT X 100FT SUBTOTAL MATERIAL F.0.B. ANCHORAGE $4.00 $22.63 $5.26 $1.57 $256 .65 $15.23 $18.27 $27.55 $44 .23 $12.33 $129.85 $5.63 $18.56 $29.73 $7 .99 $121.21 $8.41 $12.63 $4.41 $158.05 $20.16 $4.41 $0.53 $0.75 $26 .83 $18.13 $5.71 $6.44 $7.25 $8.11 $15.00 $2,940.00 $113.15 $2,761.50 $98.91 $2,053.20 $121.84 $146.16 $55.10 $88 .46 $49 .32 $1,168.65 $50 .67 $167 .04 $29.73 $9 ,564 .03 $969 .68 $33 .64 $303.12 $277 .83 $316.10 $80 .64 $740 .88 $37.10 $22.50 $53.66 $362 .60 $57.10 $64.40 $72.50 $81.10 $1,500.00 $24,380.61 POR aa EMRE LUINo 35 1 1/2" X 21’BLACK PIPE SCH 40 WRAPPED 42 1470 5 1 1/2" BLACK TEES SCH 40 1 5 25 1 1/2" BLACK 90 ELL SCH 40 1 25 3 1 1/2" X 21° PIPE SCH 40 42 126 8 1 1/2" FLANGED GATE VALVES 4 BOLT 40 320 8 1 1/2" FLANGES, 4 BOLT W/ BOLTS & GASKETS 5 40 8 1 1/2" IPT FLANGE W/ BOLTS & GASKETS 5 40 2 1 1/72" X 3/4" TEE BLACK SCH 40 1 2 2 3" X 374” TEE BLACK SCH 40 1.5 3 4 3/4" IPS GATE VALVES 1 4 9 1 172" X 12" FLEX CONNECTORS FLANGED 5 45 9 1 1/2" UNIONS SCH 40 BLACK 1 9 9 3" TEES BLACK SCH 40 1.5 13.5 1 JX 1.372" TEE BLACK SCH 40 is 1.8 6 3" X 21’PIPE BLACK WRAPPED SCH 40 63 378 8 3" X 12" FLEX CONNECTOR FLANGED 5 40 4 3" 90 ELL BLACK SCH 40 1.5 6 24 3" 90 ELL BLACK SCH 40 IPS 1.5 36 3 3" X 21” PIPE SCH 40 BLACK 63 189 2 3" FLANGED GATE VALVES 50 100 4 3" FLANGES 4 BOLT W/ BOLTS & GASKETS 5 20 59 3".X°21” PIPE, BLACK SCH40 63 3717 70 2 HOLE 2" GALV STRAPS 3 3 30 3.1/2" 2 HOLE GALV STRAPS 3 3 2 GALLONS PRIMER FOR J.M. TAPE 5 10 20 ROLLS 10 MILL J.M. TAPE « 40 10 3° % 3" NIPPLES BLACK SCH 40 0.5 5 10 3" X 4" NIPPLES BLACK SCH 40 0.5 5 10 3" X 5" NIPPLES BLACK SCH 40 0.5 5 10 3" X 6" NIPPLES BLACK SCH 40 0.5 5 1 12* CULVERT. KX 100FT 500 500 SUBTOTAL WEIGHT 7166 FREIGHT ANCHORAGE - TOKSOOK BAY @ 77.00/100LB $5 ,517 .82 TOTAL FREIGHT $5,517 .82 LABOR ESTIMATES 11 S2 52 2 A ROUND TRIP AIRFARES DAYS PERDIEM MAN DAYS LABOR EXCESS BAGGAGE PORTABLE WELDER, SUBTOTAL LABOR ROD, CLAMPS, MISC. TOOLS 120 35 288 200 1600 $1,320.00 $1,820.00 $14,976.00 $400 .00 $1,600.00 $20,116.00 MATERIAL F.O.B. ANCHORAGE : $24,380.61 FREIGHT ANCHORAGE ~- TOKSOOK BAY $5 ,517 .@2 SUBTOTAL LABOR $20,116.00 TOTAL $50,014.43 la treo at eS 1YWwWN (~~ 1 CV) Ib, 2. New Rovfes sShouw iW Red 3, Presatly BLBEs G07 § 009 ARE FED Fron | TANK UASIoP Line FI TANK oOo-2 B) New Line ts Feen tank oo-9 Md Fee0 New Tank AT 009. Si HOB AW Expand siov Loop TW THe Ling From MH Bent, To Th Terie Farm. AT THE mid Point oF Th Row. 6. RevLocaT€ yheve IN Beach Line Enon \wo' ET PoinT To TRE ENO 6” THE Lind, , Waw Dolve Locations Ro) Geowk End of Line BY vow B\ Point. Reduced Scate Site Plen. (. WSO Tay ks Bags. cutie To mts AT Vek Vie € Aonnection. 2. AWNee tims Have Fle» Toints Retween tanks. S| Ve SHEETS TNs tal ltnew BXS 10/0 3" weTaulic %° Sw ) Joint a, vieTaulic : TEE Sy e vo 3 Man BEAH FitkhL Link Net To. Scme. NV EW ju sTHL Ati on | ie ot bo Thread ¥ Cwvpled fr] eT 8 TyPicAt PPE Bucking New instare Bie , 11 STal Lu rege ped Pye above grand SI -3"%2)' pye from Tink farm 16 Besth WITkh 3B" Tee En8 Gule Lahve Plow North fT SE€e& Notes on Atinch et Page. a ei sgnee aac. cc: SUBJECT: NWAB & LKSD BFER Projects PRIORITY: Tso le Pau, Bree ATTACHMENTS : The NWAB contract extension has been executed. I spoke with Paul Weisner on 5/8/92 and told him that the contract was official and he could start work as soon as the weather permits. He indicated that they would definitely do the projects this year. I will contact him periodically to monitor progress and keep his attention focused on getting the work done. I spoke with Jim Kohl of LKSD on 5/8/92. They have some minor punchlist items to complete in Kongiganak as soon as the snow clears. They began work on the project in Toksook Bay this week. He is going to try to get the school board to pre-authorize them to apply for and receive grant funds from us. If this works, we will try to grant funds from the FY93 appropriation (pending approval) for Tununak and possibly one other site in time to allow construction this fall. See SSeS Se SS eee eee eee SH eS SS SS SS SS SS ee ee ee eee ee eee === cc: SUBJECT: Kongiganak and Toksook Bay BFER Status PRIORITY: ATTACHMENTS : I spoke with Jim Kohl of LKSD on 2/12/92. He said that the project in Kong was complete except for wrapping some of the pipe and installing some of the supports and they intend to complete that after breakup. I told him that if he sends us the required as-built info and a letter indicating the extent of minor punchlist work and a target date for completion that we may be able to approve final payment (I'll talk to you in greater detail when I receive dGocumentation). All materials are on-site in Toksook Bay but they were unable to start the project this winter. They will start right after breakup. I will need to amend the grant to extend the completion date. He would like to do 2 more sites next summer and will try to have proposals in by late June or early July. I told him that if money is available I would like do do more projects with him. ce: SUBJECT: NWAB & LKSD BFER Projects PRIORITY: ATTACHMENTS : I spoke with Paul Weisner of NWAB this morning. He said they ran into a combination of a manpower shortage and internal (office) problems and did not get started on any of the repair projects and it is too cold and dark now. He said he wants to get going on all 4 projects first thing next spring and indicated that there might be one other project he would like to add. The contract that the 4 work orders was issued under expires December 31, 1991. Rather than extend this arrangement, I think it would be better to cancel the work orders and issue new grants directly to the school district to secure the funding for next years work. Hopefully with an earlier start they will be able to get these done. I spoke with Jim Kohl of LKSD this morning. The materials are in Bethel and being staged for shipment to Toksook Bay and Kongiganak this week. He intends to start as soon as the materials are on site and to run both projects simultaneously. He said he wants to wait until he completes these projects before he asks for additional funding but he is definitely interested in continuing next season. Kuskokwl School 2 ot! P.O. Box 305 + Bethel, Alaska 99559 + 907 543-4821 fe: oy | INVOICE Alaska Energy Authority PO Box 190869 Payer: 701 E. Tudor Anchorage, AK 99519-0896 fica eptember 30, aD ee Please make check payable to: LOWER KUSKOKWIM SCHOOL DISTRICT Contract #2800443 Final Payment on Contract #2800443 TSK R R 25,000.00 Toksook Bay Fuel Piping Project OFFICE USE ONLY i | | | ALASKA ENERGY AUTHORITY RURAL PROGRAMS Revision No. PROJECT BUDGET munity Y AavA Tokeoor AY Budget Y 29 44 JoKksook BAY Pree PJ CODE PJ CODE PROJECT NAME rer B. GRAY Project Manager B. GLAY Date 7/26 / vl Source(s) of Funding PROJECT te Chart of Accounts BFA/Et -Fro2 TOTAL Direct Personal Serv W/Benefits Indirect Personal Services 71000 PERSONAL SERVICE SUBTOTAL S 06 72000 TRAVEL & PER DIEM Engineer & Prof Serv Contracts Freight Project Contingency Indirect Non-Personal Services sesseeeeeeee 2 72 eo teengenceseceseeeesees, —«soececeseeseseeteceed —onescoveeeccccesseceees sad es eneecessesccccccosce (Line 6 = 18% X Line 1) 73000 OTHER SERVICES SUBTOTAL A, | 40 4 l 405 [Line 9 = Sum of Lines 5 74000 PROJECT MAT'LS & EQUIPMENT ZO 200 75000 AEA EQUIPHENT o oO 77000 GRANTS 5 ‘ 600 5 .\ 2\_ OOO _ [see BuOGET ON REVERSE 5: [Line 13 = Sum of Lines : TOTAL Ae 212) 59. OOO 4,9,10,11,12) Matrix Code \7 Project AR 2 72 qs om Project CC OB) > Project LC By cc: Gloria Manni 1GET APPROVALS (Please initial and date) Don Whelan GarySmith ject Manager / [ 26/9] Director/Rural Progr: i 709 { Pat Woodel! Jane en ager/Rural Projects ApIAt / Executive Director ( j ARH ARH “tonite ge RURAL PROJECT DEVELOPMENT WORKSHEET Project Manager: {. (AY Date: 7/2, / 7| Community: Project Description [Describe reason for initiating project (response to correspondence, site visit, etc.) the situation, needs, proposal for resolving same, and issues pertinent to funding source restrictions (e.g., life, health, and safety improvements; efficiency improvements; emergency risk, etc.)} PevAie 6Y LEPLACENENT CF EXISTIWG FUEL OL VitTUABTioN FIFING AT Schoo CONfLEeXr. INSTALLATION BY LESD Starr wiTH AEA OVERSIGHT, Scope of Work (__ Preliminary _>X Final) [Itemize tasks in as much detail as possible} 1) ZEmove ExistidG PIPING WSsTAre NEW CLESD)_ Z) WSPELT INSTALLATION + PEEFACE AS-BvILT DEAwINGS (AEA) | 3) Svever ALL EXISTING BLK Fuel FAULITIES WITHIN THE COAMOMITY, 4) PREPARE DESIGNS FoR LEfAie OF Ary oTHER FIFING SYSTEMS THAT ACE LEALING OR HAVE SIGN/FICART POTENTIAL Fee FALoKTE, Preliminary Cost Estimate (Total): $ Proposed Funding Source(s) co appropriation(s), Outside funding source(s), Other agency funding, Financing through onds or other means] FY9t BFA Jew ca ng ey Pi ec A el ee 1. Who will be the eventual owner of this project? City Alaska Energy Authority IRA Council _ Other (speci Private Utility Scheo\ i str: Ne a Will AEA grant funds for the project? .- xX Yes No If so, specify method: Through Trustee x Directly to Grantee 3. Check proposed extent of involvement of AEA staff, contractors, City/Utility staff, and/or force account labor for the activities listed below: EXTENT OF INVOLVEMENT IN ACTIVITY ACTIVITY GROUP None Minimal Oversight Moderate Heavy Project AEA Staff x Management AEA Contractors : ee City/Utility Staff Se City/Utility Contractors a Design | AEAStaff ne 2 2 a AEA Contractors | oe ee | City/Utility Staff eae | ees Cie Contrectors | [J Materials AEA Staff RE Purchasing AEA Contractors A | | City/Utility Staff a ee A a Construction. AEA Staff ae ee Ls AEA Contractors BE See Oe Force Account Labor Ls Ee eee City Contactors | Inspection a Pee J I ee City/Utility Staff ee eee ee CipfUtliy Contractors [| Operation & AEA Staff x {| | aintenance AEA Contractors a City/Utility Staff | City/Utility Contractors eS pee | 4. Estimated Project Start Date 7/26/9 |___; EndDate_///30/9{_. Ss; On reverse side, provide additional information and/or describe pertinent issues that will affect the management of this project. Y/N Kx KK lez K ItK~< Pau re Item Staff Responsible A. Project Planning Tasks: PCE Analysis George Matz Other Econ./Finan. Analysis Final Scope of Work Final Management Plan Project Budget Budget Review - Directorate Gary S./Dave D-C - Agency (over $50K) ease Loan/Financing Application Marcey Rawitcher B. Grant/Project Agreement Preparation: Draft Grant/Project Agreement Pat Woodell In-house Review of Draft Community/Utility Draft Review Attorney General Draft Review Pat Woodell Final Grant/Project Agreement Pat Woodell Attorney General Approval Pat Woodell Community/Utility Approval Agency Approvals Marlys Hagen C. Trustee Project Setup: Complete Set-up Sheet Request Check From Accounting Pat Woodell Receive Check at AEA Don Whelan Forward Check/Set-up to KPMC Pat Woodell D. Commence Project (i.e., purchase materials, let contracts, hire labor, etc.) Estimated ti at N/a PROJECT BUDGET WORKSHEET Project Information Community: 20k¢00eK BAY ProjectName: _ToYSe0 Fer Number: AEA Proj Manager: _@. OEAY Date prepared: __7/Zio/S{ _.. ~— Date of Basis: a ee Preparedby: t2-@@Ay Ss Approved by: RPO401-1 PROJECT BUDGET WORKSHEET Project Information MATERIAL Description Notes Amount Total FREIGHT Description Notes Amount Total CONTRACT SUMMARY Personal Services(A+D) Travel & Perdiem (C) Material (E) Freight (F) Contract (B+G) Total RPO401-2 PROJECT DESCRIPTION This project replaced all of the fuel piping associated with the Toksook Bay Elementary School fuel system. The piping from the beach to the bulk fuel storage tanks and from them to the day tanks was completely replaced during the summer of 1992. The Alaska Energy Authority funded this project at $50,000, with an initial payment of 50% at the start of the project. Attached are the closeout documents for this project and an invoice for the remaining 50%. All of the fuel lines were replaced using schedule 40 black iron pipe that was welded at all of the joints. This pipe was then primed and wrapped with 40 mill tape. The lines were blocked up off of the ground, ran through culverts at road crossing and protected as much as possible where they could be. All tank connections are flanged as are the expansion joints. Expansion joints were installed at all tanks and dike crossings. There are two safety relief valves in the lines. One is on the beach fill line and it discharges in to a bulk storage tank. The other safety is located at a day tank in the distribution system. KUAU J MIING YVRI soy UFIRTERS qe Nore Quarters 2 Has teat Provibe Filem Class oom DESCRIPTIONS OF PHOTOGRAPHS TOKSOOK BAY FUEL LINE REPLACEMENT PHOTO 1: This is the beach header end of the fuel fill line. PHOTO 2: This is at the beach header end showing the line going to the bulk fuel storage tanks. PHOTO 3: This is the road crossing next to the village bulk fuel storage facility, looking toward the beach. PHOTO 4: This is the fuel fill line as it runs through the village fuel storage facility, looking toward the school storage facility. The piping runs behind the buildings on the right side of the picture to the bulk tanks at the back of the picture. PHOTO 5: This photo shows the expansion loop in the line, looking toward the beach header end of the fill line. PHOTO 6: Same as Photo #5, looking at the expansion loop and toward the school storage facility. PHOTO 7: Shows the fuel line as it transitions up the slight hill. PHOTO 8: This photo shows the same transition as #7, looking toward the beach. The valve stubbed to the left side of the picture is the stub that is used by the village safe water plant to fill their tanks. PHOTO 9: At the bulk storage facility fence looking toward the beach. PHOTO 10: This photo is at the same place as #9 but looking straight down. This shows the diverter valve at the bulk fuel facility. The line in the middle of the valve is from the beach. The line on the left goes to the schools bulk fuel storage tanks. The piping on the right side goes to A.V.E.C.'s bulk storage tanks. PHOTO 11: This is the expansion joint in the beach fill line as it crosses the containment dike. PHOTO 12: Same as #11 but taken from outside of the fence and showing tanks hook-ups with the expansion joints between them in the fill line. PHOTO 13: Another shot of the same area as #11 & 12 above, but in closer detail. PHOTO 14: Close-up shot of the first tank connection to the beach fill line. PHOTO 15: This photo is taken from the other end of the tank farm, looking toward the beach, showing tank connection details. PHOTO 16: This shows the truck fill valve, located at the upper end of the storage facility. PHOTO 17: This shows the day tank transfer pump line as it leaves the storage facility. PHOTO 18: The line on the right is the transfer pump suction line from the bulk tanks. The line on the left is the discharge line from the transfer pump to the day tanks. PHOTO 19: This shows the day tank fill line as it leaves the transfer pump located in the warehouse. PHOTO 20: This photo is taken in the same place as #19 above but looking the opposite direction, showing the day tank fill line going to the warehouse located in the back of the picture and turning 90° degrees going to the other tanks located on the ground. PHOTO 21: This photo is at the corner of the building in #20 above as it turns and goes under the road to the building in the background of #20 above. PHOTO 22: This is the first tank that is in the line that turns 902 degrees in photo #20. PHOTO 23: This photo is taken to the right of #22 above, I am standing at the 90° degree elbow in the line looking toward a day tank. The line that 90's off to the right continues on to day tanks. I am standing next to a day tank, it is on my left, this tank is shown in photo #26. PHOTO 24: This shows the fill line to a day tank. The line on the left side of the picture is right at the edge of the boardwalk and is continued from photo 23 above. The line continues on the right side and turns 90° degrees and goes to the building shown in the background on the right side of the photo. PHOTO 25: This is the completed hook-up of the day tank shown in photo #22. PHOTO 26: This is the completed connection to the day tank that I am standing in front of in photo #23. T OLOHd — @ OLOHd € OLOHd 4 OLOHd ba] = So 3 ° uw 9 OLOHd a eZ | @) tS L OLOHd 8 OLOHa 6 OLOHd 10 11 12 €1 OLOHd YI OLOHd SI OLOHd 16 7 PHOTO 18 61 OLOHd - 0Z OLOHd 1? OLOHd PHOTO 22 PHOTO 23 PHOTO 24