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HomeMy WebLinkAboutAlaska Rural Development Council 2005 ats Wes Alaska Rural Development Council 3211 Providence Drive, ULB 108 Anchorage, AK 99508 (907) 786-4660 fax: (907) 786-4662 ARDC R l a JAN January 12, 2005 AIDEA/AE, Mike Harper, Deputy Director Rural Energy Alaska Industrial Dev. & Export Authority 813 West Northern Lights Blvd. Anchorage, AK 99503 Re: Resignation Dear Mike Harper: T have come to the conclusion that I should tender my resignation as Executive Director of the Alaska Rural Development Council as of February 28, 2005. As I look back on my service to Rural Alaska through my work in the Rural Development Council, I am proud of the effort of all the partners that came to the council as volunteers and participated in so many ways to bring the rural perspective into public play. The most productive activities were not the activities that required the most money which created the partnerships and linkages to accomplish many things on behalf of rural Alaska. The remaining days of my tenure will be to finalize the annual report to the National Rural Development Partnership for FY04 even though we were not funded by them. We still accomplished many items on our proposed strategic work plan. I would like to express my thanks and appreciation for your commitment to find solutions to tural problems in a partnership context through your participatior. on the Aiaska Rural Development Council. I also thank you for your commitment and assistance in helping me perform my duties in this partnership process. Where ever I go, I will keep rural development on my list of things to contribute my expertise and experience to. Sincerely, Opewck Charles J. Akers (Chuck) Executive Director Alaska Rural Development Council October 2004 EPA fe por 4R Bo 4 NM ¢ethryy a f FERC Poy a 1 Ce 7G / hot Lethe Arm ow. # Murks est | [&.- av theo hs pec Shqt 40ys HA 15 wot Perclars Gronts "Pprd : - /. i | y = ( ae AW lages will Going Back © * Comment by Mt bess Sh ae fhe A i124 4 Wo Loe F |\nwv Ve is 6 14g Grok (é° Arad fo hs = j pn HY > Rosie ped Mym7ss f Sy A > aQ @ 3 a. eo) ~ Pp 3 ¢ oc © n ALASKA RURAL DEVELOPMENT COUNCIL QUARTERLY MEETING ‘ 9 AM- 4PM October 15, 2004 AVI CONFERENCE ROOM, ANCHORAGE, AK AGENDA vent $49 Jorrodacd hla ny Ox Kev CALL TO ORDER O / ¢e Elfe-- NRCS Le Ec te ROLL CALL Belew (22 Souvee MOmres. Establishment of Quorum Cr, > M ul Byro 1 07 Cchngach? . = th ADOPTION OF AGENDA @ Tm la belle Found ing, Fathers iv READING OF MINUTES @ mMyee Black ofa Adoption of minutes ‘ . * *) VOC CSS REPORT Metin Continue 0 apark Proc Management Committee x ae) “ October 14, 2004 meeting yy; ose habtat stb ey pp rea U ZA mesing 1G Hear Vidor 2m REORGANIZATION L (2D. cote Red Viked “Wain 0%) Resignation of Chair ay fh o Election of Chair J+) / age— , , Committee Assignments & Dena ¢ Cov mAYSS 4 on = fen / VES - Management Committee Sark fe sucs urt USDA Funding Denial and Appeal DC has cotactp W FAL Identification of funding sources ® te. Wn awe Governance issues- ARPI as Cooperator or Governing Bowd 97 IY Executive Director Performance Review has been * Communications Committee Manual Development - Community Development VW Entrepreneurship Project Were \\ Executive Director Financial status Code Red OLD BUSINESS Status of USDA RD State Director’s critique of Council Leadership NEW BUSINESS Fundraising Opportunities ADJOURNMENT Management Committee Report The meeting of the committee was held at the Denali Commission offices on Oct. 14, 2004, at 2 PM. The purpose of the meeting was to e Provide the USDA RD State Director an opportunity to respond to the committee’s letter of May 24, seeking information regarding allegation of misconduct by the Chair of ARDC e Update the committee on the status of ARDC’s appeal of the no-funding decision Discuss the reorganization of ARDC The State Director declined to provide any additional information regarding his allegations of misconduct by the Chair of ARDC. ARDC was notified by the National Appeals Office on June 23 that, lacking a definitive decision by the Undersecretary of USDA Gilbert Gonzalez to deny funding to ARDC, an appeal could not be processed. ARDC issued a request, dated August 4, to Undersecretary Gonzalez for a written determination on our funding. ARDC was subsequently notified by the National Appeals Office that, absent any written denial of funding, an appeal could now be filed. This appeal has been submitted, and ARDC is now waiting for the assignment of an Appeals Officer. The committee recommends the formation of 4 committees as part of the reorganization: ¢ Work Plan Committee- to develop a Strategic Plan that meets the requirements of the USDA State Director. e RD Coordinating Committee- to assist USDA RD with project specific tasks, including project review. e Denali Commission Coordinating Committee- to assist the Denali Commission with project-specific tasks. e Rural Fire Safety Committee- to assist the State Fire Marshall’s office with the development of a plan to build a sustainable rural fire departments with a program to support of fire-fighting training, equipment maintenance, and fire safety education. The committee further recommends that ARDC appoint Jay Page as interim Chair, and that he direct the work of the Work Plan Committee, and that he work with the Management Committee to develop a reorganization plan for ARDC, including any necessary changes to the Bylaws. To the Alaska Rural Development Council From Marvin Yoder Unfortunately, | will be unable to attend next weeks meeting. However, | want to give you some of my thoughts regarding the sustainability of ARDC. | have been associated with the ARDC since its inception in the early 90’s. | am convinced that the prime objective of the organization is necessary for rural Alaska. However, | am not convinced we have achieved our potential. At the last meeting, there was discussion regarding the continuing long term role of the ARDC in light of the funding denial from USDA. One of the discussion points was to set up a meeting with Bill Allen to determine if some of the issues could be resolved. This discussion is not reflected in the minutes and to my knowledge no such meeting has taken place. More to the point of this letter, at that meeting | suggested some type of ‘reinvention’ of ARDC. Allow me to provide some additional thoughts in this regards. e Major projects are being funded in Rural Alaska through the Denali Commission, USDA, IHS/PHS, BIA and State agencies. With over 10 years experience on this board | can only recall once when any of these agencies sent projects to the ARDC for agenda action. Shouldn't the ARDC be a liaison with the rural communities for these agencies? e Also, there have been initiatives and policies considered by these agencies regarding sustainability and regionalization. While there has been some rhetoric regarding the ‘appropriateness’ of these policies there has not been a genuine debate on the issues, nor has the ARDC gathered information to assist the communities in compliance with the policies. These policies are promulgated in response problematic situations in rural Alaska. Shouldn't ARDC be involved in these discussions? And furthermore, wouldn't it be appropriate to acknowledge the underlying issues and to offer alternative solutions rather than to simply attack the agencies? e The State has changed Community Advocacy from a Department to a Division. In many cases small rural Cities are struggling to continue their existence. What role has the ARDC taken in this debate? Have we taken a survey or prepared a position paper to assist in the debate? THE PROBLEM The problem as | see it has to do with structure of the organization. For some organizations, such as trade associations, a board and quarterly meetings may be adequate. However, in many of these organizations the board members see the association as an extension of their regular duties. For instance the Alaska Power Association is made up of Electric Utility Managers. The issues they discuss at the meetings are the same as they face 8 to 5 at work. For ARDC most of the members change hats when they attend. The normal meeting is about 6 hours of which 2 may involve budget issues. Can we realistically expect the Director to have clear direction with 4 to 6 hours of input at a quarterly meeting? | realize that some themes carry through such as Telemedicine, Wildlife resources and code red. These extremely important issues are primarily moved along by the interest of individual members who deal with them in their regular line of work. Most of these ideas were incubated in Anchorage. ARDC assisted in spreading the information and/or the program to the rural areas. Although there was a local need, these are not technically, “Locally driven strategies”. There is no doubt that in this State there is problem with the Urban/Rural divide. What mechanism will best serve the targeted rural constituents? My answer is for ARDC to become a part of State Government. THE SOLUTION Move the Director from his current location into the State Government, either as a peer or directly responsible to the Director of the Division of Community Advocacy. The ARDC director would still hold quarterly meetings with the board to keep a pulse on rural issues. There should also be a travel budget that allows the director to visit rural areas on a regular basis. Day to day supervision would be from the Department. There would be 4 primary tasks. 1. Work with the USDA to bring adequate funding back to the State. 2. Develop and maintain a working relationship with both the Federal and State funding agencies as well as elected officials. 3. Develop a list of projects and issues generated by the board and from direct interaction with various rural communities. ARDC should not simply rubber stamp community requests but make an effort to look at long term economic strategy for a region or subregion. 4. Become an advocate for rural issues within state government including the state legislature. If | were there I’d be glad to add more to the discussion or answer questions, but at this point | am just asking that the Board consider this alternative. Memorandum of Understanding Between The Denali Commission And The Alaska Rural Development Council Background: The Denali Commission Act of 1998, as amended (Division C, Title Ill, PL 105-277) (Act) states that the purposes of the Denali Commission are: To deliver the services of the Federal Government in the most cost-effective manner practicable by reducing administrative and overhead costs; To provide job training and other economic development services in rural communities, particularly distressed communities; and To promote rural development, provide power generation and transmission facilities. The Act recognizes that these purposes can only be accomplished through collaboration with key organizations. The purposes of the Alaska Rural Development Council include: Identify program duplication and gaps in services to rural areas; Build collaboration and coordination among federal-level rural initiatives and Programs; Provide input on potential consequences for rural communities during policy and regulation consultations with federal agencies and Congress, Resolve unintentional federal policy or regulatory impediments to successful rural development efforts through a formal impediments process; and Provide a forum for the continuing dissemination of information on the status and condition of rural communities. Purpose: This Memorandum of Understanding (MOU) outlines some points of agreement, which will facilitate more efficient and effective achievement of the purposes of the Denali Commission, and the Alaska Rural Development Council. Points of Agreement: 1) Systematic planning and coordination on a local, regional and statewide basis are necessary to achieve the most effective results from investments in infrastructure, economic development and training. Federal Agency priorities should, for the most part, be based on locally or regionally identified needs, which ideally would be presented as a part of a comprehensive plan. A single comprehensive plan should be sufficient to identify and establish the priorities of each rural community. Therefore the parties to this MOU agree to: a) Support and promote the development of comprehensive community and regional plans where acceptable plans do not currently exist; b) Utilize comprehensive plans to the extent feasible, as the basis for determining priorities in a community or region; c) Assist communities, where necessary and when requested, in developing comprehensive plans. 2) Use of a common system to track planned and on-going projects and to articulate community identified needs and the priority of those needs will improve agency coordination and thus enhance the effectiveness and efficiency of federal resources. Therefore the parties to this MOU agree to: a) Collaborate with the Alaska Department of Community and Economic Development to refine the existing “RAPIDS” data system to accomplish the above stated purpose. b) To the maximum extent feasible, utilize the “RAPIDS” data system as a management tool to achieve full coordination and maximum efficiency in use of available resources to meet the needs of Alaska’s communities. 3) Currently communities are required to complete specialized applications for a variety of funding programs which frequently over taxes their very limited administrative resources. In some states, a single application form has been designed to meet the needs of a variety of federal funding agencies. A single application form would significantly reduce the administrative burden placed on communities and allow them to use their limited resources more productively. Therefore the parties to this MOU agree to: a) Collaborate with federal and state agencies in development of a single uniform application for federal resources and to utilize that form to the fullest extent possible. 4) The Denali Commission in collaboration with federal and state agencies and other organizations has designed a process to identify the most promising economic development opportunities that need assistance (financial and/or technical) to become a reality. It is believed that a collaborative, coordinated approach to delivery of needed assistance will be most effective and efficient. Therefore parties to this MOU, where applicable and practicable agree to: a) To coordinate the delivery of economic development resources; b) Utilize the Alaska Rural Development Council and its constituent network to bring the rural voice into the process both in policy and in practice. 5) The Denali Commission in collaboration with federal and state agencies and other organizations has designed a process to identify vocational and career training needs in high unemployment areas of the state and to deliver needed training that will prepare a workforce to meet the needs of local and regional areas of Alaska for the foreseeable future. It is believed that a collaborative, coordinated approach to delivery of needed training will be most effective and efficient. Therefore parties to this MOU agree to: a) Where applicable and practicable, utilize the Denali Commission training process to identify needs and deliver training in high unemployment areas of Alaska. Implementation: 1) This MOU becomes effective immediately for participating agencies upon signature and will remain in effect indefinitely. 2) Either party to this MOU may withdraw upon 30-day notice. The MOU will remain in effect for all other participants so long as two or more parties remain. 3) Nothing in this MOU shall be construed to limit or modify the authority or responsibility of either organization. = (0-19-00 Chueh an— 10-19-00 date Chuck Akers date o-chair Executive Director Denali Commission Rural Development Council October 15, 2004 ARDC Board Members Re: Tendering of Resignation Fellow Board Members: I have always maintained and advocated that the success of ARDC hinges primarily on the collective efforts of the Board and its staff, regardless of funding levels. A committed Board can operate without federal support. That ARDC has operated for the past 12 months is proof of this. The continued success of ARDC requires that the Chair be actively engaged with its staff and members. The level of effort required of the Chair is on the order of at least 10 hours per week. While this is something that I have been able to do for the past 36 months, I can no longer devote the effort required on a voluntary basis, and, in keeping with my unwavering commitment to the mission of the Council, must reluctantly tender my resignation. There remains much to be done to address the challenges facing rural Alaska. Our Council must be effectively engaged to ensure that the efforts of the State and Federal government do not conflict with the values and common sense practices of rural communities and their residents. The Council has been effective in many areas, including the resolution of water and sewer connections to HUD- assisted housing, the implementation of telehealth services, and the protection of life and property from fires. Our Strategic Plan addresses issues that are not put forward by the other agencies and organizations that share our commitment to sustainable rural development. I freely admit that my inability to meet the required level of effort for effective Council leadership has created internal problems for the Council. The Management Committee does not meet on a regular basis. The work of Standing Committees is not adequately monitored or reported. It is my belief that an active, strong Chair is needed to tap the potential energy of its Board, and that I have failed at this task. I know that each member of the Council wants to be engaged in the process for achieving the objectives in our Work Plan, and J am willing to accept responsibility for not being more aggressive in motivating each Board member. It is the responsibility of the Chair to engage its membership, and to encourage open, honest discussions that identify barriers to rural development, develop collaborative strategies to overcome such barriers, identify those partners best able to implement these strategies, and then support and encourage their efforts. It is with deep, sincere regret that I can no longer devote the energies required to provide this leadership to the Board, and must therefore humbly tender my resignation. Very truly yours, Jim Stevens Chair Alaska Rural Partners Inc. Memo To: From: cc: Renee Johnson, Community Facilities Specialist Chuck Akers Project Performance Activity Report October 15, 2004 Code Red Grant Code Red Project All 42 code red boxes and firefighting equipment delivered and in target villages All 42 villages have signed the required USDA-RD management agreement with Alaska Rural Partners Inc. 42 villages have insurance placed on the equipment: o Ruby has requested to drop the insurance on the equipment, and our response has been no, as USDA-RD requires these units to be insured. USDA-RD has reimbursed ARPI for 42 of the 42 units Electrical hook ups are required before any training can take place. 41 units are confirmed hooked up. Gambell has stored their unit in an unheated building until they received their training. AVI and ARPI are reminding them and all communities that the equipment can freeze up and all units must be in the heated storage units. Of the 42 villages in the project, 37 are now trained. This is up from 24 in the last report that have had their initial training. The 5 remaining villages of Ambler, Kipnuk, Shishmaref, White Mountain and Nightmute are now ready for training. Nightmute has been scheduled for 4/17/05. o The 3 villages listed below have gone through the initial training but still need to complete all facets of the training; we are currently awaiting a response from the communities. 1. Gambell 2. Deering 3. Hooper Bay 10/13/2004 Page 1 ¢ ARPI working with AVI and the Fire Marshall's Office, has firmly worked with each community to get them into the State Troopers sponsored Kenai training session of October 12-15. Ambler - community infighting between the Tribal goverment and the City Goverment. The Northwest Arctic Borough is also involved in trying to get the village incorporated into the fire district and assist in the initial training. A trip was to be scheduled to Ambler in conjunction with the Northwest Arctic Borough by the end of August to assist in resolving these issues. The tribal administrator was in town and we were able to have a face to face meeting with her. We have had several conversations with the Northwest Arctic Borough on how to solve this issue. It appears a trip will still be necessary to assure ourselves that a successful training will take place there. The Fire Marshall's Office has sent the necessary scheduling documents to the community and they haven't been retumed by this writing. We are also finishing the inspection phase of the project. We have inspected Emmonak, Atmautlauk, Kipnuk and Nightmute. Due to continued discussions with Ambler and the recent progress in getting qualified as a community ready to be scheduled for training, we have postponed the proposed trip to make sure we are in sync with the Fire Marshall's Office and the Northwest Arctic Borough on this community. The fire marshal will bring us up to date on how many of our code red communities took advantage of the fire training program in Kenai this coming week. Code Red Number % completed or Estimated Time Units: June completed ready for next to complete 2002 phase Equipment 42 | 100% completed delivered | Crews tained 37 88% | September 2004 Crews ready ls 700% of. 5 May 2005 10/13/2004 Page 2 FINANCIAL STATUS REPORT (Short Form) (Follow instructions on the back) eral Agency and Organizational Element 2. Federal Grant or Other Identifying Number Assigned OMB Approval |Page of w which Report is Submitted By Federal Agency No. USDA-RD 60-007-008-000-26312 oo | 3 [ ses 3. Recipient Organization (Name and complete address, including ZIP code) Alaska Rural Partners, Inc., 3211 Providence Drive, ULB 108, Anchorage, AK 99508 '- Employer identification Number 6. Final Report 7. Basis 80-0026312 8. Funding/Grant Period (See instructions) From: (Month, Day, Year) 6/27/2002 10. Transactions: To: (Month, Day, Year) 6/30/2004 5. Recipient Account Number or Identifying Number Yes No Oo i} 9. Period Covered by this Report From: (Month, Day, Year) 7/112004 ' " To: (Month, Day, Year) 9/30/2004 mW e. Recipient share of unliquidated obligations ederal share of unliquidated obligations 9. Total Federal share(Sum of lines c and f + h. Total Federal funds authorized for this funding period i. Unobligated balance of Federal fundgLine h minus line 9) Previously This Cumulative Reported Period I a. Total outlays 2,884,357.68 9,475.98 2,893,833.66 | b. Recipient share of outlays 721,089.42 | 2,368.99 723,458.41 ¢. Federal share of outlays 2,163,268.26 7,106.98 2,170,375.24 [ d. Total unliquidated obligations asnsieat 2,232,162.00 61,786.76 a. Type of Rate (Place *X” in appropriate box) Provisional 11. Indirect Expense Predetermined O Fina O Fixea Federal Share 12. Remarks: Attach any explanations deemed necessary or information required legislation. by Federal sponsoring agency in compliance with governing 13. Certification: Fr yped or Printed Name and Title Charles J. Akers, Executive Director ' certify to the best of my knowledge and belief that this report is correct and unliquidated obligations are for the purposes set forth in the award documents. complete and that alt outlays and Telephone (Area code, number and extension) (907) 786-4660 Signature of Authorized Certifying Official CA. ‘ Ober NSN 7540-01-218-4387 269-202 Date Report Submitted October 6, 2004 Standard Form 269A (Rev. 7-97) Prescribed by OMB Circulars A-102 and A-11( ALASKA RURAL DEVELOPMENT COUNCIL Bylaws ARTICLE |. GENERAL Section 1. Name. The name of ARDC is the Alaska Rural Development Council (ARDC). Section 2. Purpose. As authorized by Congress under the 2003 Farm Security and Rural Investment Act (Section 6021), the purpose of ARDC is to e facilitate collaboration among Federal, State, local and tribal governments and the private and nonprofit sectors in the planning and implementation of programs and policies that have an impact on rural areas of the State; monitor, report and comment on policies and programs that address, or fail to address, the needs of the rural areas of the State; e facilitate the development of strategies to reduce or eliminate conflicting or duplicative administrative or regulatory requirements of Federal, State, local and tribal governments; e provide to the Coordinating Committee an annual plan with goals and performance measures and an annual report on the progress of the State rural development council in meeting the goals and measures. Section 3. Area. The area of service of ARDC shall be the state of Alaska. Section 4. Guiding Principals Alaska Rural Development Council advocates sustainable community economies through facilitation, collaboration, and communication. The Council has adopted a set of guiding principals that helps screen all activity and advise the Council on rural issues. These guiding principals do not change. These are: 1. Strategies must be locally driven, local people making local decisions Information must be complete and balanced Capacity is critical to success Opportunities must be shared Resources exist and are compatible and available to receptive communities akwnd ARTICLE Il. ARDC MEMBERSHIP Section 1. | General Powers. The Board of Directors shall manage the business and affairs of ARDC. ARDC shall have the power to create subsidiary organizations to assist in the fulfillment of its Mission. Section 2. _ ARDC Membership. ARDC general membership shall be comprised of the following Agencies, Organizations, Institutions, and Businesses: Federal Agency Representatives State Agency Representatives Alaska Regional Development Organizations (ARDOR) Representatives Alaska Native Claims Settlement Act (ANCSA) Regional Corporation Representatives ANCSA Regional Non-Profits Alaska Tribal Council Representatives Private Business Representatives ANCSA Village Corporation Representatives Financial Institution Representatives Local Government Representatives (AML) Educational Institution Representatives At-Large Organization Representatives Amended ARDC Bylaws 2/6/2004 1 Alaska Rural Development Council Bylaws Section 3. | Representation on ARDC Board. The ARDC Board of Directors shall be comprised of no more than two representives of the each category ARDC membership as described in Section 2 above. ARDC members shall acquire Director status as follows: A. Federal Agency Representatives will be elected by the registered federal agencies in attendance at the Annual Meeting of ARDC. State Agency Representatives will be designated by the Office of the Governor. Cc. ARDOR Representatives will be designated by the Association of Alaska Regional Development Organizations or its successors. D. ANCSA Regional Corporation Representatives will be elected by the representatives from the twelve (12) Alaska-based ANCSA regional corporations in attendance at the Annual Meeting. E. ANCSA_ Regional Corporation Representatives will be elected by the representatives from the twelve (12) Alaska-based ANCSA regional non-profit corporations in attendance at the Annual Meeting. F. Tribal Government Representatives will be designated by the Alaska Inter-Tribal Council. G. Private Business Representatives will be elected by the registered private businesses in attendance at the Annual Meeting of ARDC. E. ANCSA Village Corporation Representatives will be elected by the registered ANCSA village corporations in attendance at the Annual Meeting of ARDC. F. Financial Institution Representatives will be elected by the registered financial institutions in attendance at the Annual Meeting of ARDC. G. Local Government Representatives will be designated by the Alaska Municipal League. H. Educational Institution Representatives will be elected by the registered educational institutions in attendance at the Annual Meeting of ARDC. I. At-Large Representatives will be elected by the registered at-large organizations in attendance at the Annual Meeting of ARDC. ARTICLE Ill. MEETINGS Section 1. Annual Meetings. An Annual Meeting of ARDC shall be held at a time to be determined by the Board of Directors. The Board of Directors may provide by resolution the date, time, and place for the holding of an Annual Meeting. Notice of the Annual meeting shall be given at least 45 days prior to the date of the Annual Meeting. Annual Meetings shall be held at locations within the state of Alaska. Section 2. Board of Directors. The Management Committee shall meet at least once each quarter; additional meetings may be called by the Chairperson. Section 3. Special Meetings. The Chairperson of ARDC may, when they deem it expedient, call a special meeting of the full ARDC or Board of Directors for the purpose of transacting any business designated in the call. Such meetings may be attended by teleconference. The call for a special meeting shall be wired or mailed to the business or home address of members of the full ARDC or Management Committee at least 10 working days prior to the date of such a Special Meeting. At such special meetings, no business shall be considered other than as designated in the call, unless all members of the full ARDC or Management Committee are present at the Special Meeting or those not present have signed or wired a Waiver of Notice and Consent to Amended ARDC Bylaws 2/6/2004 2 Alaska Rural Development Council Bylaws Hearing, a quorum otherwise being present, in which case any and all business may be transacted. Section 4. Quorum. A. A quorum for the Annual Meeting ARDC shall be a majority of members registered for the Annual Meeting. Votes taken shall require a majority of those members present and voting for passage. B. A quorum for the Board of Directors shall be 9 members, provided that no more than 50% of Board meetings shall have a quoroum of less than 51% of the Board of Directors. Section 5. Notices, Agenda, Minutes. Meetings of ARDC, committees, and subcommittees shall be preceded by reasonable notice of the time, place, and subject matter of the proceeding. Reasonable notice is defined as 30 days for quarterly meetings and 10 workdays for special meetings. Agendas shall be provided to ARDC, committees, and subcommittees at least two weeks prior to meeting commencement. Minutes shall be provided to ARDC, committees, and subcommittees not later than 10 workdays from end of meeting. Section6. Order of Business. At a regular meeting of ARDC, the following items shall be the order of business: roll call approval of agenda approval of the minutes of the previous meeting financial report public participation report of the Executive Director report of the Chairperson reports of each committee unfinished business new business other business ARDC members' comments set next meeting date, time and place adjournment ZEr-xAc-IOnmMoOw>y Meetings shall be conducted by the Chairperson and in accordance with Robert's Rules of Order (of the most recent edition), except as ARDC may otherwise provide by resolution. Minutes shall be kept at all meetings, and such unapproved minutes shall be distributed to attendees within 10 work days after the end of the meeting. Section 7. Voting. Proxy votes are not allowed. A vote shall be considered valid if given verbally either in person or by teleconference at any meeting of ARDC, a committee, or a subcommittee. Regularly scheduled Board of Director meetings require personal attendance. No more than one member may represent any single state department or federal agency or company/organization or any if its subsidiaries. For purposes of full ARDC meetings, an organization must designate its official representative in order to cast a vote. Section 8. Required Affirmative Votes. All actions of ARDC or Board of Directors must be approved by the majority of the members present at a meeting of ARDC, as defined in Article III, Section 4. Section 9. Removal Directors. Directors of ARDC are expected to attend all meetings. Any ARDC Director may be removed in accordance with any one of the following provisions: A. Any Board member who is absent, without a valid excuse acceptable to the Board of Directors, for two (2) consecutive meetings during their term of office shall be automatically removed from the Board of Directors. Amended ARDC Bylaws 2/6/2004 3 Alaska Rural Development Council Bylaws B. Vacancies on ARDC or other committees resulting from removal shall be filled in the manner prescribed in Article IV, Section 9 of these Bylaws. Section 10. Fees and Compensation. Members and Directors of ARDC, shall not receive compensation for their services, except as allowed by resolution of the Board of Directors. ARTICLE IV. OFFICERS Section 1. Method of Selection. The officers of ARDC shall be the Chairperson, a Vice- Chairperson, and a Secretary. The Officers shall be elected by the Board of Directors at the Annual Meeting. Section 2. Chairperson. The Chairperson shall preside at meetings of the ARDC Board of Directors and shall be a member of all committees. The Chairperson shall, at the meetings of ARDC and at such other times as deemed proper, communicate to ARDC on such matters and make such suggestions as may in the Chairperson's opinion tend to promote the prosperity and welfare and increase the usefulness of ARDC, and shall perform such other duties as are necessarily incident to the office of Chairperson, or as may specifically be delegated to the Chairperson by ARDC and Board of Directors. Section 3. Vice-Chair. During the absence or disability of the Chairperson, the Vice- Chairperson shall perform all the duties of the Chairperson. The Vice-Chairperson shall have such other powers and discharge such duties as may be prescribed by ARDC and Board of Directors. Section 4. | Secretary. The Secretary shall have charge of such books, documents and papers as ARDC may determine. The Board of Directors may require that the Secretary sign with the Chairperson or Vice-Chairperson in the name and on behalf of ARDC, any contracts or agreements authorized by the Board of Directors. The Secretary shall, in general, perform all the duties incident to the office of Secretary, subject to the control of the Board of Directors, and shall do and perform such other duties as from time to time may be assigned by the Management Committee. Section 5. Delegation. In the case of absence or the inability to act of any officer of ARDC or Board of Directors, and of any person herein authorized to act in his person, the Board of Directors may from time to time delegate the powers or duties of such officer to any other officer, ARDC member, or any other person whom it may select. Section6. Other Officers. ARDC may elect such other officers and agents as it shall deem necessary or expedient, who shall hold their offices for such terms and shall exercise such powers and perform such duties as shall be determined from time to time by ARDC. Section 7. Terms of Office. Term of office shall be for one year. Officers shall serve from time of selection until the next Annual Meeting. Section 8. Vacancies. Vacancies in the office of Chairperson, Vice-Chairperson, or Secretary or any other office may be filled by the Board of Directors at any meeting of the Board of Directors. Section 9. | Vacancies in Board of Directors. Vacancies in the Board of Directors shall first be filled by allowing the vacant seat's member organization designate a replacement. Should that organization decline, the Board of Directors shall select a replacement by the next meeting of the Board of Directors. ARTICLE V. MANAGEMENT COMMITTEE Section 1. | Composition. This committee will be comprised of the following positions: A. Chairperson Amended ARDC Bylaws 2/6/2004 4 Alaska Rural Development Council Bylaws B. Vice-Chairperson C. Secretary D. _ three (3) additional Board of Director members The Chairperson and Vice-Chairperson shall be the same as for the Board of Directors. The remaining four positions (Secretary and the three [3] additional Management Committee members) will be filled by election by the Board of Directors. The function of this Management Committee is to act on behalf of the Board of Directors on financial and management issues of ARDC that arise between Quarterly meetings.. Section 3. | Responsibilities. The Management Committee will be responsible for: A.) Monitoring all ARDC expenditures, including all administrative expenses. B.) Monitoring and evaluating the performance of the Executive Director of ARDC. C.) Developing the following fiscal year's plan and budget. D.) Overall coordinating of ARDC workplan. Section 4. Vacancies. Vacancies within the Management Committee shall be filled by appointment by the Chairperson. ARTICLE VI. COMMITTEES/GENERAL Section 1. Other Committees. ARDC’s Board of Directors may designate and appoint such other committees as deemed appropriate. These committees shall have and exercise such authority as is provided for in the actions which establish said committees. Section 2. General. All committee plans and budgets must be approved by a majority vote of the ARDC Board of Directors before implementation. Section 3. _ Committee Membership. A Board member shall serve on each committee. Membership in all committees is open to all ARDC members. No ARDC member may serve on more than two (2) committees with the exception of Management Committee members. Section 4. | Term of Committee Membership. All committee members shall normally serve from the time of appointment until the next ARDC Annual Meeting. Section 5. | Committee Quorums. A quorum for the conduct of business will be the majority of the members unless otherwise specified by the Board of Directors. Section6. Election of Other Committee Chairpersons and Vacancies and Removal from Committees. Members of other Committees shall select the Chairperson of their committee by majority vote. Such Chairpersons shall hold office for such terms as shall be determined by the ARDC Board of Directors. Vacancies on other committees shall be appointed by the Chairperson. Chairperson of committees shall hold office for a term of one (1) year. Any member of ARDC may volunteer for membership in any other committee. The Management Committee shall have the authority, at the request of the committee Chairperson, by a majority vote of the members of the Management Committee, to remove any committee member at any time. ARTICLE Vil. EXECUTIVE DIRECTOR Section 1. | Management of ARDC. ARDC may hire an Executive Director to manage the business affairs of ARDC. The Executive Director shall be an employee of ARDC approved by the Board of Directors of ARDC. The Executive Director shall receive such salary and be employed for such terms and under such provision as shall be agreed to by the Board of Directors of ARDC. The Executive Director shall direct ARDC's affairs, subject to the supervision of the Amended ARDC Bylaws 2/6/2004 5 Alaska Rural Development Council Bylaws Chairperson and the Management Committee. The Executive Director shall be an ex-officio member of all committees. Section 2. Contract. The Board of Directors may authorize the Executive Director or other designee to enter into any contract or execute and deliver any instrument in the name of ARDC. Section 3. Other Employees. The Executive Director may, with the approval of the Management Committee, hire and appoint an additional employee(s) to assist in the day-to-day operations of ARDC. Such additional employee(s) shall be salaried and employed for such duration as the Executive Director deems warranted. Such employee(s) shall report to the Executive Director and carry such titles as are appropriate to the exercise of their duties, as approved by the Management Committee. Section 4. | Chairperson to Act as Executive Director. If the Management Committee does not appoint an Executive Director, the Chairperson of the Board shall perform the duties of the Executive Director until a new Executive Director is selected. This provision shall apply should the Executive Director position become vacant for any reason. The Management Committee will designate an acting Executive Director and supervise the search for a new Executive Director. ARTICLE VIII. DISSOLUTION In the event of the dissolution of ARDC, any assets thereof remaining after paying or adequately providing for the debts and obligations of ARDC and expenses of dissolution shall be returned to the contributing partners, based on the pro rata percentages of their contributions to ARDC. ARTICLE IX. AMENDMENTS These Bylaws may be altered, amended or repealed, and any new bylaws be adopted, by a majority vote of the Board of Directors, but only if notice of the proposed amendment has been included in the notice calling the meeting. Such bylaw changes will be presented to the next ARDC board meeting. ARTICLE X. FISCAL YEAR The fiscal year of ARDC shall be July 1 through June 30. ARTICLE XI. NON-DISCRIMINATION STATEMENT ARDC is committed to a policy of nondiscrimination on the basis of race, religion, color, creed or national origin, age, handicap, sex, marital status, changes in marital status, pregnancy, parenthood, veteran's status, veteran's disability or political affiliation, in ARDC employment, promotion, training, supervision, practice, and service. ARDC will make reasonable accommodations for handicapped persons and disabled veterans in all aspects and conditions of employment. ARDC will assure that all employees and applicants are protected from coercion, intimidation, and retaliation for filing a complaint, assisting in an investigation, or objecting to discrimination. Any barriers identified will be reviewed and specific management projects will be developed and implemented to overcome the effects of such barriers. ARTICLE XII. DEFINITIONS MEMBER - For purposes of ARDC composition (see Article Il, Section 2) the "member" is the agency/department/company/organization. Amended ARDC Bylaws 2/6/2004 6 Alaska Rural Development Council Bylaws REPRESENTATIVE - For purposes of ARDC composition (see Article Il, Section 2) a "Representative" is an individual from the "member" agency/department/company/organization representing that agency/department/company/organization; representatives of the "member" may change from time to time. Amended ARDC Bylaws 2/6/2004 7 Alaska Rural Development Council Council Board Members October 12, 2004 Federal Government: c Bill Allen, State Director Joe Sarcone, Rural Sanitation Coordinator USDA Rural Development Alternate: vacant EPA - Alaska Operations Office 800 West Evergreen, Suite 201 222 West 7™ Avenue Palmer, AK 99645 Anchorage, AK 99501 (907) 761-7705 Fax: (907) 761-7783 (907) 271-1316 Fax: (907) 271-3424 bill.allen@ak.usda.gov sarcone.joseph@epa.gov State Government: L Edgar Blatchford, Commissioner “| Mike Harper, Deputy Director Dept. of Community & Economic Development | Rural Energy (DCED) Alaska Industrial Dev. & Export Authority Alternate: vacant (AIDEA) 550 West 7™ Avenue, Ste. 1770 813 West Northern Lights Blvd. Anchorage, AK 99501-3501 Anchorage, AK 99503 (907) 269-4580 Fax: (907) 269-4539 (907) 269-3000 Fax: (907) 269-3044 edgar_blatchford@commerce.state.ak.us mharper@aidea.org cc: jared_brandner@commerce.state.ak.us Local Government: 7 % Ross L. Schaffer, Sr. Mayor ©_| Marvin Yoder, City Manager Alternate: Tom Bolen Public Service Director Northwest Arctic Borough City of Galena PO Box 1110 PO Box 149 Kotzebue, AK 99752 Galena, AK 99741 (907) 442-2500 Fax: 442-2930 (907) 656-1301 Fax: (907) 656-1769 mayor@northwestarcticborough.org marviny(@arctic.net tbolen@nwabor.org Regional Non-Profit Corporations: é 4 Terry Hoefferle, CEO “| Margaret Galovin Bristol Bay Native Association Aleutian/Pribilof Islands Assoc. Inc. PO Box 825 201 East 3 Avenue Dillingham, AK 99576 Anchorage, AK 99501 (907) 842-5257 Fax: (907)842-5932 (907) 276-2700 Fax: (907) 279-4351 thoefferle@bbna.com margaretg@apiai.com 10/12/04 Financial Institutions: rif 4 Jay Page, Vice-President e Michael Orr, Loan Administrator First National Bank of Alaska Alaska Growth Capital PO Box 100720 3900 C Street Anchorage, AK 99510 Anchorage, AK 99504 (907) 777-5610 Fax: (907) 777-3886 (907) 339-6760 Fax: (907) 339-6771 jpage@fnbalaska.com morr@alaskagrowth.com Village Corporation: i Donne Fleagle Maver Carey, President/CEO MINT, Limited The Kuskokwim Corporation Alternate: vacant PO Box 33 4300 B Street, Ste 307 McGrath, AK 99627 Anchorage, AK 99503 (907) 524-3385 Fax: (907) (907) 243-2944 Fax: (907) 243-2984 Anch: (907) 441-4841 msg:(907) 243-8474 DFlea79969@aol.com mec@kuskokwim.com ARDORS: / L> Melissa Boeckmann, Director John Downes, Executive Director Economic & Community Dev. Program, Kawerak, Inc. Bering Straits Development Council Copper Valley Economic Development Counc?! PO Box 948 PO Box 9 Nome, AK 99762 Glennallen, AK 99588 (907) 443-9005 Fax: (907) 443-2591 (907) 822-5001 Fax: (907) 822-5009 melissab@kawerak.org cvedc@cvinternet.net Alternate for Tony Nakazawa: Larry Dickerson, Community Development Chair Cooperative Extension Service & Dept. of Alaska Native Rural Development (DANRD) University of Alaska Fairbanks 2221 E. Northern Lights Blvd. Suite 118 Anchorage, AK 99508 (907) 786-6315 Fax: 786-6312 ffled@uaf.edu 10/12/04 011 y it Regional Corporations; ~~, 1 - [vacant ec og\ciné ttt SEAT Vacant Chugach Alaska Corporation 560 E 34 Avenue, Suite 200 Anchorage, AK 99503 (907) 563-8866 At-Large: aelé! n& ( SENT Tom Harris, President/CEO vacant — “ce TY" Alaska Village Initiatives RurALCAP Alternate: Charles Parker Director Professional Services Group 1577 C Street, Suite #304 PO Box 200908 Anchorage, AK 99501 Anchorage, AK 99520 (907) 274-5400 Fax: (907) 263-9971 (907)279-2511 Fax: (907) 278-2309 taharris@akvillage.com cparker@akvillage.com Private for Profit Corporation: Jim Stevens, President (Chair of Council) ~ In Aisecussren 3 — Village Telecom Services, LLC PO Box 220145 Anchorage, AK 99522 (907) 575-8918 Fax: (907) 243-3494 jstevens@alaska.net Tribal Government: a( Robert Henrichs, President Tammy Shellikoff The Native Village of Eyak AITC PO Box 1388 Box 35 Cordova, AK 99574 False Pass, AK 99583 (907) 424-7738 Fax: (907) 424-7739 (907) Fax (907) 548-2240 Anchorage office : (907) 550-4194 (907) 548-2207 home rhenrichs@tribalnet.org tammylshellikoff@yahoo.com vu Education: Dr. Fred Pearce, Associate Professor/Chair Dr. Anthony Nakazawa, Director Journalism Department Cooperative Extension Service University of Alaska Anchorage University of Alaska Fairbanks 3211 Providence Drive, JPC K154 PO Box 756180 Anchorage, AK 99508 Fairbanks, AK 99775-6180 (907) 786-4183 Fax: (907) 786-4179 (907) 474-7246 Fax: (907) 474-6971 earce@jpc.uaa.alaska.edu fnatn@aurora.uaf.edu 10/12/04 ARDC Committee Roster Tie , ie . ; , ee | Foz = Ks Lein vG Hit / Wr F Gleap— , - Tra Helfer! Management Committee J ,e Save one eter 2 ~ 70 1/ Jim Stevens — Chair Kole Label Tom Harris, President/CEO AVI 6 ° \- Jie Je Charles Parker - Alternate ry hh / ac Edgar Blatchford, Commissioner DCED , — "3 ' \ vacant — Alternate Puvin Pe " Jé \ Bill Allen, State Director USDA-RD 5 & vacant — Alternate John Downs, Executive Director CVED Communications Committee Dr. Fred Pearce — Chair Elstun Lausen, Mark Springer, Grant Writer YKHC Funding Committee Dr. Tony Nakazawa — Chair Tom Harris, President/CEO AVI Jay Page, VP First Nat'l Bank of Anchorage Jim Stevens, President Village Telecom Services, LLC Community Development Committee Larry Dickerson — Chair Terry Hoefferle, CEO BBNA vacant, RurAL CAP Entrepreneurship Committee Jay Page — Chair Jan Fredericks, SBDC John Downs, ED CVEDC 10/15/2004 MAY/25/2004/TUE 11:07 PM P. 002 Handed fail if ARDC i def oh do hyd wv T9 DENALI COMMISSION if 510 L Street, Suite 410 Anchorage, Alaska 99501 (907) 271-1414 Fax (907) 271-1415 Toll Free 1-888-480-4324 RESOLUTION NO. 01-15 A RESOLUTION REGARDING SUSTAINABILITY FOR DENALI COMMISSION FUNDED INFRASTRUCTURE PROJECTS WHEREAS, the Commission is charged with developing infrastructure to serve rural Alaskan communities, with preference given to those that are economically distressed and with particular regard to health and safety needs; and WHEREAS, the Commission recognizes that healthy and safe communities depend on sustainable infrastructure; and WHEREAS, one of the Commission’s GUIDING PRINCIPLES states that projects must be sustainable, and sustainability is one of the Commission's CORE VALUES; and WHEREAS, the U.S. Congress, through legislation drafted by Senator Ted Stevens, has directed the Commission to ensure that all infrastructure projects demonstrate sustainability as a prerequisite for Denali Commission funding; and WHEREAS, both the U.S. Congress and the Alaska State Legislature have strongly advised the Denali Commission to avoid the creation of un-funded future liabilities for either the State or Federal governments; and WHEREAS, the cost of constructing, operating, maintaining, renewing, and replacing infrastructure in rural Alaska is considerably more expensive than infrastructure in urban Alaska or the 48 contiguous states; and WHEREAS, most communities in rural Alaska are economically distressed with unemployment levels several times the national average, and with income levels a fraction of the national level; and WHEREAS, the high cost of services in rural Alaska and the operation and maintenance of rural infrastructure is currently assisted by a number of programs including the Power Cost Equalization Program, Low Income Heating and Electric Assistance Program, Remote Maintenance Worker Program, Rural Utility Business Advisor Program, government subsidized loans, and other means; and WHEREAS, operating efficiencies and cost reduction can be achieved through a variety of means including, simplification and standardization, increasing the scale or regionalization of utility systems or other infrastructure system in order to achieve the required management capacity, and combining fuel orders to acquire economies of scale; and WHEREAS, consistent application of sound business principles is a fundamental prerequisite to sustainable infrastructure or services: and A MAY/ Z9/ ZUU4/1 UR [1:U8 PM P. 003 WHEREAS, life cycle cost of infrastructure increases dramatically when sustainability principles are not applied: NOW THEREFORE BE IT RESOLVED, that the Denali Commission reconfirms its commitment to sustainability for Commission funded infrastructure projects as a CORE VALUE and asa GUIDING PRINCIPLE with the following understanding: Sustainability, by definition, includes all costs associated with management, operation and maintenance, renewal and replacement (after the design life has been achieved) necessary to maintain an acceptable level of service. The high cost of infrastructure in rural Alaska makes it infeasible for the total costs of all services in all communities to be borne by local users, however, to the extent feasible, user rates should include all costs necessary to achieve sustainability. All practical steps should be taken, including simplification of projects, standardization of infrastructure, combining of utilities, regionalization of utility management structures, bulk purchase of fuels, training and development of management personnel and other actions that reduce the cost of sustainable infrastructure. Before Denali Commission funding is applied to the construction of any infrastructure project there must be a sound business plan. The Denali Commission considers sound business planning as a key process in defining sustainability to ensure funded infrastructure projects will be operated and maintained and demonstrating how all costs, which are necessary to assure a sustainable project or level of service, will be covered. All parties to the Commission within their spheres of responsibility, as individual entities or in collaborative efforts, will seek to reduce the cost of sustainable rural utilities and support subsidies that are demonstrated as necessary to ensure that basic infrastructure and essential services are available in rural Alaska at an affordable cost. CERTIFICATION We, the undersigned, hereby certify that the Denali Commission is comprised of seven members (or their duly appointed alternate), of whom six, constituting a quorum, were present at a meeting duly and regularly called, noticed, convened and held this 20th day of September, 2001, and that the foregoing Resolution was duly adopted at said meeting by the affirmative vote of seven members (Jeff Staser voting proxy for Jim Sampson), and opposed by 0 members, and that said Resolution has not been rescinded or amended in any way. DATED this 20t: day af Septesrber, 2004 MAY/ Z9/ ZUU4/ 1UE 11:U0 rl r, Uu4 Denali Commission Policy Rural Alaska Energy Infrastructure Criteria for Sustainability Issued April 26, 2002 Ownership of infrastructure facilities funded by the Denali Commission (hereafter “Commission”) may be divided between Primary and Secondary Owners. For example, in the case of bulk fuel tank farms, one entity may own the underlying land, foundation, dike, liner, fill lines and several tanks. This entity is referred to herein as the “Primary Owner.” Other entities may own specific tanks and related equipment within the facility and may operate and maintain such tanks and equipment pursuant to a Commission approved lease agreement or occupancy agreement with the Primary Owner. These other entities are referred to herein as “Secondary Owners.” Compliance with the attached sustainability criteria is the responsibility of the Primary Owner. If any of the Secondary Owners are out of compliance with these criteria, it is the responsibility of the Primary Owner to enforce the provisions of its lease agreements or occupancy agreements so that full compliance is achieved. Failure to comply with the attached sustainability criteria wil] result in the transfer of project assets to an agreed upon “Secondary Operator” to protect the assets and provide sustainable service. A Secondary Operator is an organization that, in the judgment of the Denali Commission, either meets these sustainability standards or is capable of meeting them, and is willing to mentor the primary owner and if necessary take responsibility for the operation and maintenance of the subject assets. For example, the Yukon Fuel Company and Crowley Marine Services are potential Secondary Operators for bulk fuel facilities that the Commission considers sustainable. Before construction funds will be advanced, the following conditions must be met: 1. Community leadership must be consulted and educated on the sustainability requirement; 2. Community leadership must be consulted and educated on any long-term implications the community will experience as a result of the new facility, such as changes in the retail price of fuel or electric service, water, sewer, solid waste disposal, etc.; 3. Community leadership must be consulted and educated on available design alternatives, and should be empowered to make the trade-off decisions that affect the reliability and cost of the project for their community; 4. Primary Owners must have a business and work plan that is approved by the Denali Commission that includes provision for adequate preventive and scheduled maintenance, an annual budget showing expenditure detail and adequate sources of revenue, a ten-year capital replacement and expansion plan, and a ten-year financial forecast. The Commission’s design and construction agent (e.g. Alaska Energy Authority) will be responsible for helping Primary Owners prepare the business and work plan required in advance of project construction. MAY/Z9/ ZUU4/TUE 11:09 PM P. 005 Denali Commission Policy Rural Alaska Energy Infrastructure Criteria for Sustainability Issued April 2002 Page 2 of 5 5. The Primary Owner and a Secondary Operator must agree in writing to the assistance the Secondary Operator will provide the Primary Owner, and to cooperate on the transfer of project assets if required by the Denali Commission in the event that the Primary Owner is found to be out of compliance with the sustainability criteria. Such cooperation must include payment from the Primary Owner to cover the incremental costs incurred by the Secondary Operator to operate and maintain the assets. With the original Secondary Operator’s consent, other Secondary Operators may be considered in the future. The Denali Commission will assist in preparing the transfer agreement between the Primary Owner and the Secondary Operator. After the project has been placed in service, the Denali Commission will be responsible for monitoring compliance with the sustainability criteria and for enforcement of its terms, including any future transfer of operational responsibility for project assets. Within the limits of available training funds, the Denali Commission will provide financial support for needed training and assistance, including mentoring provided by the Secondary Operator to meet these sustainability criteria. MAY/25/2004/TUE 11:09 PM Denali Commission Policy Rural Alaska Energy Infrastructure Criteria for Sustainability Issued April 2002 Page 3 of 5 Attachments: The Criteria For Sustainability of Bulk Fuel Facilities The Criteria for Sustainability of Electric Utility Systems P. 006 > MAY/ 29/ ZUU4/ TUE 11:U9 PM P. 007 Denali Commission Policy Rural] Alaska Energy Infrastructure Criteria for Sustainability Issued April 2002 Page 4 of 5 The Criteria For Sustainability of Bulk Fuel Facilities: 1, The bulk fuel storage facility is being operated in substantial conformance with a Commission approved business and work plan where adequate revenue will be available to cover all expenses and provide for renewal and replacement of plant to be financed by debt, equity, or a combination of debt and equity, plus a margin that is consistent with its long- range financial needs. A renewal and replacement fund will be established and sufficient funds will be accrued to cover the projected costs of major repairs, renovations, renewals, and replacement of major plant components. Owners may anticipate that interest earnings from the Trans Alaska Pipeline Liability Fund (T. APL) will be available over the long term to _ finance bulk fuel plant replacement and expansion. The bulk fuel storage facility is in compliance with the laws and regulations that govern its operation. Adequate preventive and scheduled maintenance is provided, facility inspections and leak tests are conducted as required by regulation, and the facility is kept in good condition and repair. The Primary Owner maintains separate accounts for the tank farm operation and arranges for annual financial audits of these accounts. The audits are conducted by qualified, independent auditors and consistently find that there are no significant Space uregularities. The Primary Owner is not in default with respect to any of its financial obligations, including debts, taxes, or other established liabilities. Fuel surcharges and other means of generating revenue for tank farm operations payable by each tank farm occupant are based exclusively on the cost of such operations and are proportional to each tank farm occupant’s use of the facility. Adequate business insurance is in place that covers all significant risks. Self-insurance will be allowed for specific risks provided the Primary Owner can clearly demonstrate how adequate funds would be made available in a timely fashion to satisfy possible claims. A credible business and work plan for the facility is prepared or updated no less frequently than once every five years. The business and work plan includes provision for adequate preventive and scheduled maintenance, an annual budget showing expenditure detail and adequate sources of revenue, a ten-year capital replacement and expansion plan, and a ten- year financial forecast. Formal agreements are in place between the Primary Owner and any Secondary Owners that provide for the proper operating procedures and necessary maintenance to occur within the facility at all times, and that commit the Secondary Owners to cooperate as necessary with the Primary Owner in meeting the sustainability criteria set forth above. MAY/25/2004/TUE | 1:10 PM P. 008 Denali Commission Policy Rural Alaska Energy Infrastructure Criteria for Sustainability Issued Apmil 2002 Page 5 of 5 The Criteria For Sustainability of Electric Utility Systems: 1. 10. The utility is operating in substantial conformance with a business and work plan under a margin that is consistent with its long-range financial needs. A renewal and replacement fund will be established and sufficient funds will be accrned to cover the projected costs of major repairs, renovations, renewals, and replacement of major plant components. The utility system is in compliance with the laws and regulations that govern its operation. The utility provides for adequate preventive and scheduled maintenance of its facilities, and keeps its facilities in good condition and repair. The utility arranges for annual financial audits that are conducted by qualified, independent auditors and which consistently find no significant financial irregularities. The utility is not in default with respect to any of its financial obligations, including debts, taxes, or other established liabilities. Rates are based on cost of service such that no customer class subsidizes another to a significant extent, and the risks of possible loss of large consumers are minimized by power sales agreements that protect the economics of a utility’s operations. The utility maintains adequate business insurance covering all significant risks. Self- insurance will be allowed for specific risks provided the utility can clearly demonstrate how adequate funds would be made available in a timely fashion to satisfy possible claims. The utility has a credible business and work plan that is updated no less frequently than once every five years and that includes provision for adequate preventive and scheduled maintenance, a ten-year capital replacement and expansion plan, a ten-year financial forecast, and a rate structure analysis. In the case of joint ventures, the utility has sufficient management control or other contractual safeguards with respect to the construction and operation of jointly owned facilities to ensure that the utility’s interests are protected and the utility lender’s credit risk is minimized. Where rates or investment decisions are subject to approval by regulatory authorities, there is reasonable expectation that such approvals regarding development of the project will be forthcoming. MAY/ Z9/ ZUU4/ UE LIS 1U PM FP. UUY DENALI COMMISSION 510 ‘L’ Street, Suite 410 Anchorage AK 99501 (907) 271-1414 Fax (907) 271-1415 Toll Free (888) 480-4321 www.denali.gov Notice to All Potential Applicants for future Commission Infrastructure funding This year marks the Commission’s fifth year in existence and in that time we have funded almost 1,000 funded projects across Alaska. We have been exceptionally conscientious to ensure that we have made sound investments and thought about the long-term impact of these investments on the community and on the state as a whole. From the beginning, the Commission asked communities to develop comprehensive community plans that provided a context for requested facilities. We understood that most communities did not have a comprehensive plan so we allowed a transition period and provided encouragement for them to respond. This year, 2004, will be the final year of transition. Beginning with federal fiscal year 2005 funding cycle, the Commission will no longer fund . infrastructure projects unless they are included in a comprehensive community plan. We consider these plans to be the community’s position on what they meed and how they plan to meet their needs. Comprehensive community plans should be locally developed and regionally supported. There are a number of templates that communities can utilize as they develop their plan. The Commission has not endorsed any particular template, but encourages communities to use the enclosed comprehensive checklist. Communities should start with what exists and work forward. For example, if a community has recently produced a CEDs document they should add to it any missing items from the check list. This process of working with what communities already have leaves the origin document intact if it must be in a certain format for a certain type of funding but allows the community to enhance it to meet other funding requirements if necessary. Commission staff has comnounicated with state and federal partners, regional organizations, boroughs, and others to assess what resources are currently available and where communities can seck assistance in meeting this new requirement. That resource list is available with this notice. Any questions regarding the Commission’s Planning requirement should be directed to Michelle Anderson, Denali Commission staff at (907) 271-1542 or manderson@denali.gov. ¢ Planning Information Sheet ¢ Planning Checklist e Planning Resources MAY/ Z9/ ZUU4/1UB J1:1U FM P.ULU DENALI COMMISSION Recommended Checklist of Items To Include in Community Plan* 1. COMMUNITY VISION — to be done by community 2. COMMUNITY GOALS AND OBJECTIVES -— to be done by community 3. COMMUNITY INVOLVEMENT & PARTICIPATION PROCESS = Description 4. ea FOR PLANNING Location and Size = Physical Setting — Geology, Geography, Physical Hazards, Climate, Endangered and Threatened Species, etc. » History — Cultural and Economic Development History, Major Evenis, etc. » Subsistence Resources and Seasons 5. ae AND POPULATION Existing Economy and Population * Composition of Employment Unemployment & Seasonality of Employment Barriers to Development Income Levels Population Trends Population Composition = Potential for Growth » Sector Analysis - Major Existing or Potential Components, e.g. Fisheries, Wood Products, Mining, Tourism = Future Population " Methods of Forecasting = Forecasted Population 6. LAND USE Existing Land Use » Overall Land Use Patterns » Commercial Land Use = Industrial, Warehousing and Utilities Land Use « Residential Land Use » Land Status / Land Tenure — Community and Vicinity " 14(c)(3) Lands Reconveyance Status = Future Land Use Needs » Future Commercial Land Use » Future Industrial / Warehousing / Utilities Land Use «Future Needs for Housing mAL/ 29/ LUU4/ 1UL Ll. 7. comnint® FACILITIES AND UTILITIES 11 fm Land Use Plan » Plan for Commercial Land Use « Plan for Industrial / Warehousing / Utilities Land Use « Plan for Residential Land Use Community Buildings » Municipal Buildings » Tribal Buildings Cultural Facilities « Library =» Museum =» Other Public Safety = Police « Fire Protection «Search and Rescue Health Clinic Education Parks and Recreation Cemeteriss and Graves Utilities = Water and Sewer = Solid Waste « Electric Power = Bulk Fuel » Telephone «Internet 8. TRANSPORTATION Regional Transportation = Roads and Trails = Air = Water— Docks Local Transportation * Roads and Boardwalks » Small Boat Harbors / Boat Storage Facilities 9. So OUT THE PLAN Description of the Consultation Process Adoption of the Plan — City / Tribal / Village Corporation Joint Resolution Development Project List Capital Improvements Plan Plan Review Process Other Proposed Actions, e.g. Annexation, Regional Coordination, etc. * Comprehensive Community Plan has specific legal definition and is not used in this document. See AS 29,40.030. Community Plan Checklist March 2004 Page 2 of 2 reull What will the Denali Commission Accept As a Comprehensive Community Plan? The Denali Commission defines a community’s comprehensive community plan* as a road map for how the community wants to develop. A community plan should include current and historical information regarding the community as well as a plan for the future. A comprehensive community plan is an umbrella document that is made complete by various infrastructure and program specific plans. Other plans a community develops should fit into the larger comprehensive document OR incorporate the items listed in the checklist. For example, an Indian Housing Plan or CEDS plan may be considered a comprehensive plan if it speaks to the 9 points listed below. Community vision (developed by community) Community goals and objectives (developed by community) Community involvement and process (community) Background for planning Economy and Population summary Land use summary Community facilities and utilities summary Transportation summary And a plan for implementation. CRPAAWAYWNE Agency Coordination is needed for Planning Checklist In an effort to coordinate and begin using the same information for community documents the Denali Commission suggests that communities first check with state and federal agencies to review information that is collected on their community and to pull data from those agencies rather then pay someone else to gather it for them. This could be a simplified process if we were to include electronic links on the checklist to the agencies that have responsibility for items on the checklist. Agencies should consider developing a portal entry for communities to use as they move through the checklist. Ideally, the communities bridge connections between their local staff and agency staff which would do a great deal in terms of information maintenance and consistency. Possible Resources and an example of a model plan The Denali Commission does not want to create additional hardship on communities as they strive to meet this planning requirement. We encourage communities to use existing plans and simply add in information that may be absent for that particular planning standard. Agencies can be a tremendous resource as can some regional organizations including: housing authorities, health corporations, non-profits, boroughs, CDQs, ARDORs, and School Districts. Successful plans are locally developed and regionally supported. A good example of collaboration between a tribe and city is Louden Tribal Council and City of Galena. Another good example of a community plan is Chenega Bay. Browse through DCED’s Planning website and locate those identified as comprehensive community plans. We are not expecting perfection the first time around and again — we encourage communities to use existing planning processes and simply add information as needed. *Comprebeusive Community Plan - for the Commission’s purposes a comp plan means a document that includes general community statistical information, basic infrastructure information, and statement of where it expects to be in the future and how it plans to reach goals. 3/2004 ALASKA RURAL DEVELOPMENT COUNCIL / a QUARTERLY MEETING a 9 AM- 3PM JUNE 23, 2004 AVI CONFERENCE ROOM, ANCHORAGE, AK a AGENDA CALL TO ORDER ~* ROLL CALL Establishment of Quorum ” ADOPTION OF AGENDA * READING OF MINUTES + Adoption of minutes SEATING OF NEW MEMBERS » ARDOR Rep Village Corporation REPORTS Management Committee ’ passat Uh FY pot USDA Funding denial and Appeal Governance issues Communications Committee ~ Manual Development Community Development VA Entrepreneurship Project Oa * Executive Director = Aypeok o Financial status , ; Code Red mininsy oboe SRDC Consultation in DC Moose SymposiumY OLD BUSINESS Pac Ri ral Consortium Hawaii RDC conference Resolution of support NEW BUSINESS ADJOURNMENT a ‘pve colureh prebla— “state Oeeehe sine FY morshall Alaska Rural Development Council 3211 Providence Drive, 154 Anchorage, AK 99508 (907) 786-4660 fax: (907) 786-4662 NAD Western Regional Office 755 Parfet Street, Suite 494 Lakewood, CO 80215-556 May 11, 2004 The Alaska Rural Development Council appeals the decision of the USDA RD Alaska State Director’s decision to deny funding from USDA to ARDC for FY 04. The recommendation of “no-funding” by the State Director constitutes an adverse decision that is subject to review by the National Appeals Division. ARDC bases its appeal on the grounds that the State Director did not follow procedures established by the National Partnership Office for processing funding requests and that the decision appears to have been based on misinterpreted information (i.e. Project Code Red letter from AVI). ARDC requests that the National Appeals Division of USDA RD find this adverse decision of the Alaska State Director was made in error, and direct Office of Community Development to take corrective action, award the funding requested by ARDC. BACKOUND ARDC is the federally recognized State Rural Development Council for the State of Alaska, as authorized by the 2002 Farm Security and Rural Investment Act (Notice of Recognition attached). In response to a request from the National Partnership Office, Office of Community Development, ARDC submitted an application for funding in the amount of $50,000. ARDC, in accordance with Instructions and guidance on FY 04 RD funding for State Rural Development Councils (attached), developed and submitted a draft work plan, budget, and Strategic Plan to the State Director within the application period. The work plan, budget, and Strategic Plan were subsequently adopted by the Board of ARDC at its next quarterly meeting (dated 2/26/2004), at which USDA RD Alaska State Director had a representative present and voting. No vote was cast by that representative or objection voiced against the passage of the work plan, budget, or Strategic Plan. The Alaska State Director issued a letter, dated April 1, 2004, to Under Secretary Gilbert Gonzalez recommending that FY 04 funding be denied for ARDC. A letter to ARDC of this decision, dated April 16, and delivered via certified mail, was received by ARDC on May 7, 2004. In accordance with the guidance (paragraph 4 on Page 3), appeals of adverse decisions are to be made to the National Appeals Division. BASIS FOR APPEAL The State Director failed to comply with the Jnstructions and guidance on FY 04 RD funding for State Rural Development Councils (hereinafter “guidance’’) Failure to comply with the guidance justifies a decision by the National Appeals Division to overturn this adverse decision. The guidance states, at the end of paragraph 5 on page | that “The RD State Director’s recommendation and complete package is due to OCD on February 27, 2004.” Though the letter issued by the State Director is dated April 1, it was not delivered to Under Secretary Gonzalez until sometime after April 14. The postmark on the certified letter to ARDC was dated May 4. In addition, ADRC received an advance copy of the transmittal letter, as an e-mail attachment, which was dated April 16. The transmittal letter contained within the certified mail is dated April 1. By failing to meet the proscribed deadline, by at least 49 days, as established by the guidance, the State Director relinquished the opportunity to either approve or deny the application for funding. Having failed to exercise proper authority to approve or deny funding of grant applications, the funding authority reverts to the National Partnership Office, which is located within the Office of Community Development. To be in compliance with its own published procedures, ARDC respectfully requests that the National Appeals Division direct OCD to approve ARDC’s application for funding, absent a valid recommendation from the State Director. The State Director chose to forego any form of consultation, as described again in paragraph 5 on Page 1, to whit: “A consultation between the RD State Director and the Council should lead to an agreement on the work items to be funded with RD funds. These items are to be clearly identified on the work plan.” Beginning in first quarter of FY 04, ARDC transmitted drafts of the 2004 Strategic Plan to the State Director for review and comment. On February 2, 2004, ARDC received a fax copy of the Strategic Plan from the State Director, with comments, concerns, and questions written on the document. These comments and concerns were taken seriously and adopted. The recommended changes were made to the Strategic Plan before final adoption by ARDC’s governing Board, with the exception of ARDC’s determination that participation in a consortium of Pacific Rim State Rural Development Councils, since participation in this consortium was recommended and endorsed by the USDA RD National Office. Present at the meeting of ARDC’s governing Board, as a voting member, was a designee of the State Director. The minutes of this meeting memorialize the vote approving the 2004 Strategic Plan as being unanimous. It also memorializes the decision by ARDC to delete participation in a Pacific Rim Consortium of SRDCs from the Strategic Plan. Further, from the period February 2, 2004, to the receipt of the State Director’s letter denying funding, ARDC, save for this letter, received no comment, either written or verbal, from the State Director regarding objections to the Strategic Plan, work items, or budget. The lack of consultation with ARDC by the State Director contravenes the good faith and trust relationship intended by the published guidance procedures, and provides an additional basis for withdrawing the decision to deny funding to ARDC by the National Appeals Division. Finally, the State Director again chose to forego the published guidance procedures, by not providing valid, documented justification for an adverse decision on a timely basis. Paragraph 3, on page 3 of the guidance, states “If the recommendation is for “no funding”, or “less than full funding”, a valid justification for such a recommendation must be documented. Within the letter denying ARDC funding, there is contained no conclusive, documented justification for the State Director’s decision. In the State Director’s letter to Under Secretary Gonzalez, two statements were made in an effort to justify the adverse decision. The first, that “The Strategic Plan 2004, despite my input, did not reflect my concerns or expectations.”, contained no documentation to substantiating this claim. As discussed, above, ARDC fully and completely adopted those concerns of the State Director that did not conflict with recommendations from the USDA RD National Office. The second statement, the “Code Red is seriously behind schedule without clear plan from RDC on how overcome deficiency.”, is not germane to the activities of ARDC, and therefore has no bearing on funding decisions. Project Code Red is funded through the Community Facilities Grants and Loan Program. The grant award was made to Alaska Rural Partners, Inc., a 501 c 3 non-profit, a separate entity. This entity has received no notice from the granting agency of the deficiencies cited. Alaska Rural Partners, Inc., and its vendors, are disturbed as to the nature of this allegation, and their response is attached. CONCLUSION: Since no documentation to substantiate or rationalize the divergent decision was provided and all assertions made against ARDC’s funding have here in been positively and appropriately addressed in compliance with USDA RD’s published procedures, ARDC respectfully requests that the State Director’s decision be withdrawn, in favor of a positive funding decision. Respectfully submitted, James D. Stevens, Chair Chuck Akers, Executive Director Cc: ARDC Board Ted Buelow, Desk Officer, OCD Attachments Notice of Recognition Instruction and Guidance on FY 04 RD funding for State Rural Development Councils Response from ARPI and Alaska Village Initiatives on statements of deficiency in Project Code Red ARDC Management Committee Meeting Special Board Meeting AVI Board Room Anchorage, Alaska May 10, 2004 — 9:00 am Meeting called to order by Chair, Jim Stevens at 9:15 am. Committee Members Present: Tom Harris, Jim Stevens, Gene Kane, and John Downs Committee Members Absent: Bill Allen Other Board Members and Staff Present: Chuck Akers, Charles Parker, and Mike Harper and Pauline Hooten and Angela Camos, recorders. Chairman Steven asked that the agenda be limited to discussions on appealing the decision of the USDA RD State Director that ARDC receive no funding from USDA for FY 04. Tom Harris asked for time on the agenda for executive session. Discussion ensued regarding whether the official notification from the USDA RD State Director of “no funding” for the ARDC contained any factual information to support the decision. 10:30 to 10:40 - Break Discussion resumed. 11:10 - The committee went into executive session, only management committee members remained. Noon - The chair was excused from the executive session. 12:15 - The committee came out of executive session — discussion resumed. Tom Harris moved, seconded by John Downs, that "1. The Chair of ARDC is directed to appeal the decision of non-funding by the USDA RD State Director; that such appeal is predicated upon due process concerns regarding the development of the decision to deny FY 04 by the State Director; that the reasons given by the State Director in the decision letter are based on incorrect and unsubstantiated statements of deficient conduct by ARDC. 2. The Chair of ARDC is directed to issue an independent response to discussion points issued by the State Director over the internet to members of ARDC." Tom Harris moved, seconded by John Downs, the Chair will draft an appeal for submittal to the National Appeals Division (NAD) for committee members to review. Motion passed 12:25 - The committee recessed until 3:00 pm, May 14, 2004. To resume in the small conference room at AVI, teleconference will be made available to members. Meeting reconvened at 3:17 pm, May 14, 2004. Committee Members Present: Tom Harris, Jim Stevens, and John Downs (teleconference) Committee Members Absent: Bill Allen and Edgar Blatchford Other Board Members and Staff Present: Chuck Akers, Dr. Fred Pearce and Angela Camos, recorder. Discussion ensued regarding the appeal letter to the USDA National Appeals Division (NAD). Tom Harris moved, seconded by John Downs, to submit the letter to the NAD. Motion passed Tom Harris moved, seconded by John Downs, meeting be adjourned. Meeting adjourned at 4:00 pm. Aes . gr fi Freed Te le Conpuedery' loumy fe Wo Y¥/53 pGr (< 0 broad Dan A Comnirf tee negra AL _ . ; c C ce , (2 EF ber othe Cod. spate —= Dv. {ovr SEn UGs Ti err lar hb | We wine ty , Le islet yvre Ss rel ink ot A sr ruse miose Sf— por vrark 7! & coe tes / — (06 (err u, ZL / —, , mK Mow aint’ ww If? ° Zé Ws I gQuip : 69-10 MMA GC Ya Doe . sat finds ve shut, D4, Lre | bey ng eee] PHP af Was lex Tie ANG) Arrerce. — rl ff f lafirg. tive. > fax Pr Pvt wy Ww Ap/i- Ancb, Jahn Page 3 of 3 2) plore eeui i as Mai eth d Department of Energy " Office of Energy Assurance oa Facility Nam Company Ne Nearest City; 1 = Offshore Oil Platt 3 j. |State/County {JIG NS IAN NT EL LTE ea a Contact D.P. Demographics [fA <> Intermodal Termi Phone: 2145 = s © Crude Petroleur Capacity: 20! i ee a : d & Petroleum Prodi fired nena <> Ports and Water L ine | <> Oil Terk Farms ‘ | 0- 100,000 BBL Boetoes & 100,000 - 1,00C Gartcs 1,000,000 - 1,51 ay Tee ee & 1,500,000 - 10, & 10,000,000+ BE «<2 Qil Refineries by @ 10,000 or less E 8 10,000 - 25,00¢ 8 25,000 - 50,00C 8 50,000 - 100,00 @ More than 100 MH < Petroleum Produ Petroleum Infrastructure A < Crude Dil Pipelin: tes eee a — nie a Bee ee era Bigs taes leit) Dread en eer | >| pi eels |) [(ati321641913, Lon: -96,977660 Oil Tank Farms : Fadiity | | Select P, + Zoom - Zoom Zoom To Zoom To Previous Stop R oe eo nae ae See ae Rm on Poet eeaias #Hsart|| SOG ” | \[ejo- @in...| sau. .| Sar... | Sar. | #1... | Sm.. .| a0.. .| Bo. | 6/22/2004 Ordinary Income Code Red Village Participation USDA-Grant Rasmuson Grant ARDC ARDC amendment* ARDC match income YKHC donation Total Income Cost of Goods sold Firefighting Equip Firefighting Equi. Match Total Cost of goods sold Gross profit (reciepts) Expense Professional fees Health Insurance Misc. Code Red Training Man. Video Fcc footage Total video cost to date Payroll Expenses Code Red ARDC AMEND #2 ARDC FY 04 ARDC CONF. ARPI TOTAL PAYROLL TELEPHONE AUDIT ACCOUNTING MEBERSHIP PROF. FEES OTHER WORKER'S COMP FIDELITY BOND GEN. LIA. INS. LICENSES PERMITS caJune20, 04 ARPI 17717 223570.6 68066 309353.6 148556.3 68066 216622.3 92731.37 \3759.13 250 588.95 1030 500 1530 25488.86 24795.33 38981.43 8616.52 44214.54 142096.7 54.12 4700 548.95 1000 550 -213 713 1814.75 200 ARPI Financial Reconciliation June 1, 2004 ARDC 2175 ' 4881.61 7056.61 7056.61 24795.33 38981.43 8616.52 72393.28 ARPI Financial Reconciliation June 1, 2004 POSTAGE 843.47 PRINTING 738.75 COMPUTER 497.5 TRAVEL LODGING 3092.2 2928.21 MEALS 1041 891 AIRFARE 7113.68 5344.68 PARKING TAXI 375.45 301.4 TELEPHONE 168.44 CONFERENCES 8075.75 5075.75 TOTAL TRAVEL 19866.52 14541.04 OFFICE COSTS 673.73 BANK CHARGES, FEES 314.4 Total Expenses 181327 88464.32 Net Income (loss) -88595.58 -81407.71 USDA-FY03 FUNDS DUE 25000 USDA-FYO4 DUE 0 TOTAL ADVANCED FOR FY04 -56407.71 UNDER CURRENT GUIDELINES, WE ARE REQUIRED TO PROVIDE 100% MATCH, WE HAVE DONE THIS IN ANTICIPATION OF FY 04 FUNDS BECOMING AVAILABLE LATE MARCH 04. caJune20, 04 USDA maale a Development United States Department of Agriculture Rural Development Alaska State Office April 1, 2004 Mr. Chuck Akers Executive Director Alaska Rural Development Council 3211 Providence Drive, BEB #205 Anchorage, Alaska 99508 Dear Chuck: I have attached a copy of my decision letter to not fund the Alaska Rural Development Council for 2004. Alaska USDA Rural Development does not have an in state appeal process there fore if you elect to appeal this decision you must do so in 30 days to the National Appeals Division. This was not an easy decision. It is my sincere desire to remain open to future funding in 2005. Sijcerely, MB. Allen State Director 800 West Evergreen « Suite 201 + Palmer, AK 99645 Phone: (907) 761-7705 Fax: (907) 761-7783+ TDD (907) 761-7786 Committed to the future of rural communities Rural Development is an Equal Opportunity Lender, Provider, and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights, Washington, D. C. 20250-9410 USDA mane Be Development United States Department of Agriculture Rural Development Alaska State Office April 1, 2004 Under Secretary Gilbert Gonzalez USDA Rural Development Room 206-W Stop 0107 1400 Independence Ave. SW Washington, D.C. 20250-0107 Dear Under Secretary Gonzalez: I, B.B. Allen, State Director for Rural Development in Alaska, recommend not funding the Alaska Rural Development Council (RDC) this year. On March 13, 2003, I approved full funding for the Alaska RDC provided the funds were used for the additional items to their projected work plan listed below: ¢ Increase communication and networking with the Rural Development area offices, e Participation in the Denali Commission MOU Planning Work Group, e Participation in the community toolbox revision, e Attendance at USDA RD statewide meeting in 2003. Additionally, the expectation for full funding to continue was a collaborative and open partnership with AK USDA RD with regards to Code Red, use of funding, measurable objectives and improved service to the Rural Communities. The Strategic Plan 2004, despite my input, did not reflect my concerns or expectations. Code Red is seriously behind schedule without a clear plan from the RDC on how to overcome deficiency. USDA RD has a long standing desire to play a critical role in empowering rural people, rural businesses, and rural communities. The collaborative partnerships I have fostered with private, state, and federal partners are done so to maintain and enhance this role. The investments I make on behalf of the federal government are made to those groups who are demonstrating a solid plan, successful benchmarking, and who are continuously assessing how they can provide more service with the funding they have. I do not feel the Alaska Rural Development Council’s current plan or leadership goals meet this requirement. Sincerely, (3 es B.B. Allen State Director 800 West Evergreen + Suite 201 * Palmer, AK 99645 Phone: (907) 761-7705 + Fax: (907) 761-7783 TDD (907) 761-7786 Committed to the future of rural communities Rural Development is an Equal Opportunity Lender, Provider, and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights, Washington, D. C.- 20250-9410 When you sign this you have acknowledged receiving the items indicated on the front. United States Department of US DA = Agriculture = Rural Development USDA Rural Development 800 W Evergreen Suite 201. A he Coed Kena Ao Palmer, AK 99645-6539 17 we Oficial Busmess Bail Aerctene hi sy. Penalty for Pvate Use, $300 Arectborage ea | ke TO THE RIGHT.OF RETURN AD ‘ FOLD AT DOTTED LINE Wobhebhtih tae aatd Gaoaebo 7614 et Riad s Project Code Red Status Report April 30, 2004 TriMax BLM BIA USDA BIA FEMA Purchase 2001 2002 2002/3 2003 2004 In Process: NA completed] completed 42 State Registered Fire Departments (# / %):] 1 / 50% 0/0% 8/100% | 40/95% | 5/50% 0/0% 54/71% Ready to Schedule Fire Marshal Training: completed arate 7/88% | 17/40% | 1/10% | 0/0% | 31/41% Applied & Interested = 50, Application Received: (33); Interested, but no Application: (17) Tuntutuliak Levelock Code Red Status Report - Detail By Fund Group Red "XJ" or text = completed since the last report Fund = Fund Group Year Community Region ey” WS % R FEMA | 2004 | Akiachak FEMA | 2004 |Grayling | _Doyon |X] | [NAI FEMA|2004|Gulkana ae a FEMA | 2004|Hughes | Doyon | X NA — FEMA | 2004] Igiugig ee ee FEMA | 2004|Nanwalek Cookiniet |] X[ | JNA] [ | | FEMA | 2004|Port Lions pS FEMA | 2004|Tazlina Ahtna | | BIA _|2002|Chistochina(TC) [| _antna_| X | X |CCINATO[ X[ XT XTX Px] -_[evri2000| AJ Nata ot XIX] XxX] - | asi2003 | X AJ|NAINAT - [ - [x] xX] X= [zizz003 [NA BiA_|2002|Larsen Bay (C Koniag 2002|Mentasta Lake (TC)|__Ahtna | BIA |2002]Minto (VC Doyon_| X | X [KM[NAT A | x | x | X| x Shatorse tater X |= _frov1072008 x 1o/a/2002|_X BIA_| 2003] Akhiok Koniag_] X | X NA|_O rxX{x{[x{ fT | BIA |2003[Akutan |S Aleut_—'| X | X | X{x|_- | 1 | BIA_|2003|Chitina Ahtna_| X xX |X | BIA _|2003|Eagle Village Doyon xX xX 7 BIA _|2003}Kasaan Sealaska | X | X | {| P| Px | 2003 xX r | x _ oI 4 2003|Seldovia Village O | USDA] 2003|Ambler (TC X | X |CO xX|X USDA | 2003[Anvik (C) x[ x [x] x 7/7/2003 | X KI] - - | arsr2004] x | | USDA | 2g@|Atmautluak (TC) | Calista xX | X | yx | -__| a/o/2003] X | X [| P - Report by Alaska Village Initiatives Page 2 of 17 I nary Documents Fire Dept. Registration & Shipping Post-C & Training Red "xl" or text = completed since the last report Fund = Fund Group Year Community Region USDA | 2003|Beaver (VC) Doyon 2003|Brevig Mission (C) . A USDA Pea (C) 0 USDA | 2003 | Chignik Lake Bristol Bay oO USDA } 2003|Clark's Point (C) Bristol Bay oO USDA | 2002 |Deering (C) NANA O| USDA | 2002|Eagle (C) O USDA | 2003]Elim (C) A | 2003 |Emmonak (C Calista A xX | 2003 |Gambell (C) B. Straits x 2003 | Goodnews Bay (C) Calista X 9/17/2003} X | X | Hooper Bay (C) X | -__| 8/29/2002] X | X | - 9/15/2003] x_ Huslia (C) X|X 6/25/2003} X | X R | 5/7/2004 | Kaltag (C) xX |X e/26/2003| X | X 1X] - [a x | i X X X |X -__| 27/2002] X | X | X |} - : x | Xx Xx X |X = | 9/4/2003 X Kokhanok (VC) X X xX |X - 8/29/2003} X | X R | USDA | 2003 |Koliganek (VC) Bristol Bay X xX X |X - 6/24/2003} X | X : 12/15/2004 x | Kotlik (C) X 4 xX |X ___| 7/12/2003 |X | X [| L X Xx X|X |X] - | e21/2003 X|X|m x Levelock (VC) Xx X X|X |X 8/22/2003] X | X | Xl 2003|Manokotak (C) | X | xX Se HER xX 9/16/2003 x | 2003|Marshalll (C) X[A XX] XJ =P eveaia00s i ee Eo 2003 }]New Stuyahok (C) X}A]|X| XIX [X]|X | - 6/26/2003} X _| 2003|Nightmute (C A|D|X{X|X|{X : 9/6/2003 | Nikolai (C) x|o| x X | Rl] x - | 6/23/2003] X _| USDA | 2003|Nulato (C) XTATXT XT XT XTX] [enireoos] X R [8/9/2004 | | 2003 |Nunapitchuk (C) XTA[X] x] x] x[x [= | e7/2003] X R [4/29/2004 | 2003 | Pilot Station (C) Calista B X{A]X] xX] X[X[X [= Traozo0s[ X x | USDA | 2003|Ruby (C Doyon X [AT xXTol xT x[x[x[x] - [errieo0s [ x - Px | USDA | 2003|Russian Mission (C)] Calista. | X AJ| X{|A}]D] XIX] X]X -___| 7/0/2003] X 7/28/2004 | Report by Alaska Village Initiatives Page 3 of 17 Preliminary Documents Fire Dept. Registration & Shipping Post-Delivery & Training Red "XJ" or text = completed since the last report Fund = Fund Group Year Community > uspa | 2003]Savoonga (C B. Straits Or AJ 7/4/2003 Shishmaref (C 10/1/2002 USDA | 2002}Stebbins (C 9/1/2002 Togiak (C) 8/7/2003 USDA | 2003] Tuntutuliak (TC) 6/25/2003 USDA | 2003|Twin Hills (VC) Bristol Bay . Xx 9/5/2003 USDA | 2003 | Unalakleet (C) B. Straits ~ X | 2003 |White Mountain (C) Purhcased from TriMax Alaska |. | 2003 |Chenega IRA i : | Sleetmute (TC) | Completed Sets: BLM |2001|Golovin (C BLM | 2001|Kwethluk (C Calista 2001 |Old Harbor (C Koniag xt x a 2001 | Quinhagak (C. Calista 2001 |Selawik (C NANA St. Michael (C) B. Straits 5 76 54 or (71%) registered A x = Young's Fire House info & inventory list sent to Fire Chief Legend: Community Insurance Certificate/Carrier Electrical Company Miscellaneous (C) = City AL = AMLIJIA A=AVEC FM = Fire Marshal (NV) = Native Village CC = Copper Center Basin Housing Authority O = Other N=No (TC) = Traditional Council CO = Combs Insurance NA = Not Applicable (VC) = Village Council KM = Kenneth A. Murray Insurance, Inc. R = Ready RL = Ribelin Lowell & Co. X or - = Completed Dedication Info. A =Accordia D = No response, default text use (see Dedication worksheet) Report by Alaska Village Initiatives Page 4 of 17 Bi-Annual Report Report by Alaska Village Initiatives Tom [oe : Communi g Report Rec'd Akiachak | caista | | Grayling | doyon | fT Od Gulkana Ahtna on |r| [Hughes Doyon | Igiugig Bristol Bay | | |Nanwalek Cook Inlet | Port Lions Koniag | | [Tazting ning ot False Pass Aleut as2003_| _eg2003 |__| avava00a |X | a/av2004 2/3/2005 8/3/2005 [Fort Yukon | doyon | sorvre00s | anizooa |_| sorsva00a |__| _avra00s |__| 0717205 | | a/1/0008 Larson Ba Koniag 11/1/2002 | 5/1/2003 - 41/1/2003 : 5/1/2004 X__ | 11/1/2004 5/1/2005 |Mentasta Lake Ahtna 9/27/2002 _| 3/27/2003 - 9/27/2003 - si272004 | _X | a/27/2004 3/27/2005 Minto Doyon | 9/27/2002 | 3/27/2003 2 9/27/2003 - g7ie00a | _X | 9/27/2004 3/27/2005 Port Graham Chugach | 10/10/2002 | 4/10/2003 - | 10/10/2003] - 4/10/2004 10/10/2004 4/10/2005 Tyonek Cook Inlet | 10/4/2002 | 4/4/2003 - 10/4/2003 |X 4/4/2004 Akhiok Te Akutan Aleut 10/12/2003 _| 4/12/2004 10/12/2004 4/12/2005 10/12/2005 4/12/2006 Chitina Antna | 10/15/2003 | 4/15/2004 | _X | 10/15/2004 4/15/2005 40/15/2005 4/15/2006 Eagle Village Ahtna__| 10/15/2003 | 4/15/2004 10/15/2004 4/15/2005 10/15/2005 1/29/2005 7/28/2005 1/28/2006 zes2008 | | Manley Hot Springs Doyon | 10/15/2003 | 4/15/2004 Napakiak Calista | 10/15/2003 | 4/15/2004 rorseooa| | avtsva005 |__| sotsra00s| ____|_a/1s/2006 | Nelson Lagoon Aleut | Port Heiden Bristol Bay Seldovia Village Cook Inlet Pt Ambler NANA _|_ 10/14/2003 | 4/14/2004 10/14/2004 4/14/2005 10/14/2005 Doyon | _77/2003_|_sv7ie00a |X __| 7/7/2004 | res | | zvrgoos |_| ar7z00e | Atmautluak Calista | 9/10/2003 | 2/10/2004 X 8/10/2004 | erorzo0s | | atovao0s |_| _atavz0ce | Page 5 of 17 Bi-Annual Report Communit Region Unit Rec'd Report Rec'd Report Rec'd Report Rec'd Report Rec'd Report Rec'd Doyon 9/8/2003 _| 3/8/2004 x 9/8/2004 —_ 3/8/2005 9/8/2005 gie2006 | Brevig Mission B.Straits | 7/6/2003 | 1/6/2004 x 7/6/2004 7/6/2005 1/6/2006 Buckland NANA __| _ 9/30/2002 9/30/2004 3/30/2005 IChignik Lake __—| Bristol Bay |_evta/2003_| avtereooa | —_—«|avtraooa | __—_—'|_avsav200s 8/18/2005 2/18/2006 Clark's Point Bristol Ba 3/16/2005 9/16/2005 3/16/2006 Deering NANA | _ 9/29/2002 X__| 9/29/2003 3/29/2004 9/29/2004 3/29/2005 Eagle Doyon 3/27/2004 9/27/2004 3/27/2005 Elim B.Straits | 6/23/2003 _|12/23/2003] xX | ev2a/2004 12/23/2004 6/23/2005 12/23/2005 70/2003 _| 1/10/2004 7/10/2004 4/40/2005 7/10/2005 4/10/2006 | Gambell B.Straits | 6/30/2003 _|12/30/2003] _X | e/s0/2004 12/90/2004 6/30/2005 42/30/2005 __| Goodnews Ba Calista | 9/17/2003 | 3/17/2004 9/17/2004 3/17/2005 9/17/2005 3/17/2006 Hooper Ba Calista | 8/29/2002 | 3/1/2003 9/1/2003 aiveo04 | 9/1/2004 3/1/2005 | | Huslia Doyon 6/25/2004 12/25/2004 6/25/2005 42/25/2005 Kaltag Doyon | 6/26/2003 _| 12/26/2003] _X | 6/26/2004 12/26/2004 6/26/2005 42/26/2005 | Kiana NANA} 9/27/2002 | 3/27/2003] X | 9/27/2003 3/27/2004 9/27/2004 3/27/2005 3/4/2004 | __X 9/4/2004 3/4/2005 9/4/2005 Kokhanok Bristol Bay | _ 8/29/2003 3/1/2005 9/1/2005 3/1/2006 Koliganek Bristol Ba X__| 6/24/2004 12/24/2004 6/24/2005 12/24/2005 _| 72/2003 _| 1/12/2004 7/12/2004 4/12/2005 7/12/2005 4/12/2006 Koyuk 6/21/2003 | 12/21/2003 6/21/2004 | szev2008| | warva00s |__| t2/2 1/2008 Levelock 8/22/2003 _| 2/22/2004 8/22/2004 2/22/2005 | szer2005 |__| 2122/2006 | Manokotak Bristol Bay | _ 9/16/2003 3/16/2006 Marshall Calista_| 9/24/2003 Bristol Bay | _ 6/26/2003 _| 12/26/2003 6/26/2004 12/26/2005 Calista giei2003_| 3/6/2004 | X 9/6/2004 |_se200s | | gveia00s | __—_—«|_avevaone | Doyon 6/23/2003 _| 12/23/2003] __X _| 6/23/2004 12/23/2004 | e2av2005 |_| 12/29/2005 Doyon 6/21/2003 _| 12/21/2003] __X —_| 6/21/2004 | 12/21/2004 6/21/2005 12/21/2005 Calista | _e/17/2003 | 12/17/2003 6/17/2004 12/17/2004 | 6/17/2005 12/17/2005 _| Calista | 7/10/2003 _| 1/10/2004 7/10/2004 sor2005 | _ 7/10/2005 | 4/10/2006 | Repor® ‘~~ *\aska Village Initiatives Pi of 17 Bi-Annual Report Sleetmute Golovin B. Straits 2001 1/1/2004 X 7/1/2004 11/2005 | | 7/1/2004 112008 | «| 7/1/2005 | 1st 2nd 3rd 4th 5th Community Region Unit Rec'd Report Rec'd Report Rec'd Report Rec'd Report Rec'd Report Rec'd Ruby Doyon | 6/7/2003 12/7/2003 | xX 6/7/2004 12/7/2004 | 6/7/2005 12/7/2005 Russian Mission Calista 7/10/2003 1/10/2004 | X 7/10/2004 1/10/2005 | 7/10/2005 1/10/2006 eee eee Savoonga 7/4/2003 1/4/2004 xX 7/4/2004 1/4/2005 7/4/2005 1/4/2006 Shishmaref B. Straits 10/1/2002 4/1/2003 10/1/2003 4/1/2004 10/1/2004 4/1/2005 Stebbins B. Straits 9/1/2002 3/1/2003 9/1/2003 3/1/2004 9/1/2004 3/1/2005 Togiak Bristol Bay 8/7/2003 2/7/2004 8/7/2004 2/7/2005 8/7/2005 2/7/2006 Tuntutuliak Calista 6/25/2003 12/25/2003 Xx 6/25/2004 12/25/2004 6/25/2005 12/25/2005 Twin Hills Bristol Bay | _/s/2003_| 9/5/2004 Unalakleet B. Strats | 9/21/2003_| 9/21/2004 White Mountain B. Straits 3/10/2004 9/10/2004 3/10/2005 9/10/2005 3/10/2006 9/10/2006 Chenega Chugach 2003 1/1/2006 Report by Alaska Village Initiatives Kwethluk | caista_| 2001 | 1/1/2004 | | 1/1/2006 lolaHarbor__— | Koniag | 2001 | wireooa | ——«|znra00a | —~«|-avtva00s| | 7/1/2005 1/1/2006 Quinhagak Calista 2001 1/1/2004 Xx 7/1/2004 1/1/2005 7/1/2005 1/1/2006 Selawik NANA 2001 1/1/2004 7/1/2004 1/1/2005 7/1/2005 1/1/2006 | St. Michael B. Straits 2001 1/1/2004 7/1/2004 1/1/2005 7/1/2005 1/1/2006 Page 7 of 17 Transport Schedule A fully colored row = unit received at Unit to Communi 1 # # Date Sail Date Port 2 Mailed ETA Received Akiachak | Grayling | | Gulkana Hughes PT Igiugig ee | Nanwalek | Port Lions | Taziina rs 9/23/2003 - 10/16/2003] 10/12/2003 | 10/12/2003 10/16/2003] 10/15/2003 | 10/15/2003 Eagle Village Carlile 10/13/2003 10/15/2003] Eagle Village | —- ~—_—_| 10/16/2003] 10/15/2003 | 10/15/2003 [Fort Yukon | Carlle [TCE CTS sFatirbanks | Warbalows | NA 10/1/2003 199894] 12/1/2003] _12/3/2003| _ Ketchikan NL - Bradle 12/26/2003] 1/31/2004 Manle Carlile 10/13/2003 | __Manley _| - 10/16/2003] 10/15/2001 | 10/15/2003 Napakiak Northland 3010| 184799] 9/18/2003] _ 9/20/2003 Bethel Northweb | 10/16/2003] 10/10/2003 | 10/15/2003 Nelson Lagoon Port Heiden T Seldovia Village Seldovia NC Et Seldovia IChistochina | Carlile |= T= ~~ av27/2002] 9/27/2002 : 9/27/2002 | 9/27/2002 Sampson 2/3/2003 Sampson 11/1/2002 9/27/2002 9/27/2002 10/10/2002 [Tyonek Carle Envirotech 10/4/2002 Nenana YFC 6/27/2003 | 7/10/2003 | 7/7/2003 Bethel 6/27/2003 | 7/20/2003 Nenana YFC 6/27/2003 |_9/7/2003 Brevig Mission Northland 3003 6/5/2003 _| 6/28/2003 | 7/6/2003 Buckland Northland 2009 121456 - 9/1/2002 - - - - 9/30/2002 [Chignik Lake __| West Construction] _- - 7/18/2003 | 7/19/2008 | Chignik Lake | 7/16/2003 | 7/23/2003 | 8/18/2003 Northland 3005 | 153767 | 6/12/2003] 6/12/2003 | _ Dillingham YFC 6/27/2003 | 9/15/2003 | 9/16/2003 Deering | Northland [2009 | i2ziass[- | saoce [- OTSCCSCC*d Eagle | Carlile [= [= [= [ s7e002 | : Po 972772002] Repor laska Village Initiatives Page 8 of 17 Transport Schedule A fully colored row = unit received at soatng Unit to yT. Carrier Voyage | Booking] Shipper Transition Carrier Keys Unit Communit a # # Date Sail Date Port 2 Mailed ETA Received Elim | _Northiand | 3003 | 129307 | 5/15/2003] 5/23/2003 6/5/2003 Northland A324 6/12/2003 6/27/2003 | 7/10/2003 | 7/10/2003 Gambell Northland 3003 6/5/2003 6/27/2003 | 6/30/2003 Northland Northland Northland 119574 5/23/2003 166428 | 7/15/2003} 8/8/2003 129306 | 5/15/2003] 5/23/2003 | Nenana YFC 6/5/2003 7/23/2003 9/15/2003 6/29/2003 9/17/2003 8/29/2002 6/25/2003 Northland 129308 | 5/15/2003] 5/23/2003 [| Nenana YFC 6/5/2003_| 6/24/2003 | 6/26/2003 Kiana Northland 2009 | 121455 - | 9/2002 | - : - - 9/27/2002 Kipnuk Northland 3008_| 166426 | 7/15/2003] e/e/2003_| Off Hooper Bay | _ 7/23/2003 | 9/5/2003 | 9/4/2003 Naknek 6/5/2003 _|_8/29/2003 | 8/29/2003 Dillingham YBL 6/5/2003 _| 6/25/2003 | 6/24/2003 Northland A321 6/5/2003 _| 6/24/2003 | 7/12/2003 Northland 3003 | 135659 | 6/5/2003 _| 6/25/2003 | 6/21/2003 Northland 3003 _| 152533 | 5/15/2003| 5/23/2003 YFC 6/5/2003 _| 8/1/2003 | 8/22/2003 Manokotak Northland 3003 _| 129310 | 5/15/2003 5/23/2003 | Dillingham 6/5/2003 _| 9/15/2003 | 9/16/2003 Marshall Northland 178981 | 8/15/2003] 8/20/2003 Nenana 8/14/2003 | 9/15/2003 | 9/24/2003 New Stuyahok 153782 | 5/15/2003] 5/23/2003 | _Dillingham YBL 6/5/2003 | 6/25/2003 | 6/26/2003 Nightmute Northland 166422 | 7/15/2003|_8/8/2003_| Off Hooper Bay 7/23/2003 | 9/6/2003 | 9/6/2003 Northland 135662 | 5/15/2003] 5/23/2003 6/5/2003 | 6/13/2003 | 6/23/2003 Northland A320 | 129311 | 5/15/2003] 5/23/2003 Nenana YFC 6/5/2003 _| 6/25/2003 | 6/21/2003 Northland 3003 | 135665 5/15/2003 | 5/23/2003 6/5/2003 | 6/25/2003 | 6/17/2003 6/12/2003] 6/12/2003 Nenana YFG 6/27/2003 | 7/10/2003 | 7/10/2003 Rub’ Northland 129313 | 5/15/2003] 5/23/2003 Nenana | YFC 6/5/2003 _| 6/13/2003 | 6/7/2003 326 _| 152540 | 6/12/2003] 6/12/2003 Nenana YFC 6/27/2003 152541 | 5/15/2003] 5/23/2003 6/5/2003_| 6/25/2003 | 7/4/2003 121457 : 9/1/2002 - 10/1/2002 Northland 2008 | 119575 : 8/18/2002 - : : : 9/1/2002 3006 | 166411 | 6/25/2003| 6/26/2003 Naknek : 6/27/2003 | 7/20/2003 | 8/7/2003 5/23/2003 6/5/2003_| 6/25/2003 | 6/25/2003 [TwinHills ___|__ Northland __[_ 3003 | 129314 | 5/15/2003 5/23/2003 |__ Dillingham YFG 6/5/2003 _| 9/5/2003 | 9/5/2003 166417 | 7/15/2003| 8/8/2003 _| Off Hooper Bay | 7/23/2003 | 9/15/2003 | 9/21/2003 158053 | 5/15/2003 | 5/23/2003 Golovin 6/5/2003 | 3/9/2004 | 3/10/2004 Report by Alaska Village Initiatives Page 9 of 17 Applied & Interested Communities Application Received * FEMA 2005 Applied 4/2/04 xx «KKK x x x «KK KK x x «x KK KK x x x «x x Anderson Arctic Village Bettles Birch Creek Chalkyitsik Chignik Chickaloon Diomede Dot Lake Village Eek Hollis lonia/Kasilof Kasigluk King Cove Kongiganak McGrath Napaimute (updated application 1/5/04) Nikolski Nunam Iqua Ouzinkie Panguingue Creek Pedro Bay Platinum Pilot Point Portage Creek Salcha Sand Point Stevens Village Telida Thorne Bay Tolsona Venetie Whale Pass [33] Date Applied 3/23/2004 12/8/2003 6/15/2003 2/12/2003 9/22/2003 12/29/2003 2/26/2004 4/23/2004 12/9/2003 4/28/2004 2/26/2004 12/9/2002 11/5/2003 3/23/2004 4/9/2001 4/6/2001 12/4/2001 9/25/2002 8/15/2003 1/21/2002 5/15/2002 10/25/2002 1/9/2002 1/10/2002 9/10/2001 3/22/2004 2/43/2004 1/5/2004 9/11/2003 8/14/2001 2/5/2002 12/8/2003 4/23/2003 Withdrawn From Participation Egegik (C) Ekwok (C) Teller (C) Report by Alaska Village Initiatives Removed from USDA participation 6/13/03 due to lack of activity. Interest Shown Aleknagik Ambler Lake Angoon Atka Chuathbaluk King Salmon Klawock McCarthy Area Council Newhalen Noatak Port Alsworth Solomon Skagway Toksook Bay Trapper Creek Tununak IRA Wale Voluntarily withdrew from USDA participation 4/25/03. Removed from USDA participation 6/13/03 due to lack of activity. 4/21/2004 3/1/2004 Page 10 of 17 Students Attended in-Community Rural Basic Firefighter Training 29 Total Communities 170 Total Students to Date 6 Average Students per training Village # Attendees Anvik 4 Vincent Wulf, Carl Jerue Jr., Charles Ward, Robert Walker TT eee Brevig Mission 8 Edward Toctoo, Sam Goodhope, Edward Barr, Robin Rock, James Bloomstrand, Nick Sherman, Leonard Olanna, Reuban Allam Buckland 4 Thomas Washington, Harry Riley Jr., Robert Barr, Evans Thomas Jr. e_—_—_—_—_—_—_—____———————————————————— LL eeeeeeeeeSsSsses Chistochina 7 Danielle Boston, Doyle Traw, Maurice Pence, Elain Sinyon, Calvin Justin, Scott Monroe, Donna Boston TT eeeeeeeeseSeeeSsSsssmh Clarks Point 6 Harry Egbert, Edward Anderson, Steve Aikins, Jimmy Wassily, Gusty Wassily, Paul George Deering 0 Noone completed all 3 days of training Eagle 7 Dave Cobb, John Borg, Randy Smith, Russell Smith I, Mark Nelson, Bruce Roberts, Russell Smith Rudy Demoski Jr., Wes D. Shales, Dennis L Jackson, George E Jackson Jr., Tammy L Shellikoff, William G Shellikof Jr., Justina A. False Pass 8 Balamoutoff Golovin 8 Larry Fagerstrom Sr., Isaac Larsen, Charlie Brown, Robert Moses Sr., Dean Peterson, Irene Sockpealuk, Robert Amarok, Eric Amuktoolik TTT eee Hooper Bay 0 No one completed all 3 days of training Kiana 7 Raven Jackson, Robert Jackson, Roger Jackson, Truman Snyder, Leon T. Horner, William Terry Smith, Thomas W. Smith Koliganak 9 Warren Kasaynlie, John Norert Ill, George Moses Jr., Glen Wysocki, Edward Kapatak, Lena Kapotak, Gusty McCarr, Virginia Kapotak, 9 Margie, Nelson Koyuk 5 Archie Ervin, Charles Swanson, Charlene Snodgrass, Kevin Kavairlook, Frank Kavairlook Jr. ————————_——-—- row eee Kwethluk 8 Eric Vargason, Pauline Nicori, Dorothy Alexie, John Andrew Jr., Evan Macar, Adam Alfred, William Peterson Ill, Gabriel Alexie ees Larsen Bay 6 Tim Carlson, Mike Smith, Sam Kenoyer, Roy Jones, Matthew Jones, Selinagayle Churchhill Manley 11 Howard Mermelstein, Charles Zimmerman, John Dart, Liza Vernet, Chuck Parker, Paul Breer, Saberina Jervsjo, Freddy T itus (Minto), Carla Smith (Minto), Francine Greenan (Minto), Lindberg Charlie (Minto! Manokotak 5 Robert Geerhart, Jr., Paul Humulria, Kenneth Nukwak, Sr., Andrew Jordan, William Delgado Menata Lake 3 Jerry Henry, Marvin Sanford, Karl Martin Report by Alaska Village Initiatives Page 11 of 17 Village # Attendees Minto 7 Darrel Frank, Ronnie Silas, Elaine Silas, Jeremiah Silas, Wayne Smoke, Parker Frank, Samuel Flyinghorse OES Nanwalek 4 Sabastian Demas, Conan Kvasnikoff, Cornelius Kvasnikoff, Seraphim Ukatish Jr. — SSSSSSSSSSSSSSSSSSSSSSSsSSssSssssssssssSe Old Harbor 7 John Ignatin, Russell Fox, Walter Stanley Sr., Ray Krumrey, Sabrina Christiansen, Mitchell Pestrikoff, Speridon Simeonoff Jr. eee _i Port Graham 6 Patrick Norman, Melvin Malchoff, Wayne Norman, Wesley James Breedlove, M. David McComack, Seraphim Meganack rr Quinhagak 6 Felipe Hernandez III, Betty Williams, Isaac Sam, Ferdinand Cleveland dr., Roy Pleasant , Henry Jones Jr. Ruby 3 Ralph (Buster) Brown, Roger McCarty Sr., Allen Titus Marie Rookok, James Seppilu, Ernest Waghiyi, Frank Seppilu, Jerry Wongittilin, Brantley Kogassagoon, Shirley Rookok, Martha Kiyuklook, Savoonga 9 . Elvin Noongwook Selawik 6 Frank Barry Jr., Warren Compton, Richard Mashburn, Arlo Davis, Freddie Pete, Kevin Ramoth nS . Bernadette Joe, Theresa Kobuk, Jonathan Elachik, John Lockwood (Thomas Otten, Bob Young, Daniel Teeluk, Jonathan Elachik, Peter St. Michael 9 ; hin . Martin Sr. - Original trainin Stebbins 2 Danny Long, Thomas Kirk eee Tyonek 5 Peter Merryman, Jackie Eakan, Joshua Salas, Darren Don, Ron Villalpando Report’ ~~ aska Village Initiatives Pa of 17 Dedications (Dedication text and list of contributing organizations are included on 16" x 20" decal attached to outside of Micro Rural Firehouse) * = Dedication overlay only (3 %” x 16”); primary decal already sent to community Kokhanok (VC) Send to Mailed Graphic Proof to Received by Community Dedication Text Works OK'd | Community | Community Ambler (TC) USDA Dedicated to the Elders whose wisdom has led and 8/29/2003 11/5/2003 guided us in the present and the Past, and to the Children who are our hope for the future. Anvik (C) USDA Dedicated to the Anvik Volunteer Fire Department 8/29/2003 11/5/2003 | 11/12/2003 Atmautluak USDA In memory of Wassillie J. Alexie 8/29/2003 11/5/2003 | 11/12/2003 Beaver (VC) USDA In memory of Shane Adams Fisher 8/29/2003 11/5/2003 | 11/7/2003 Chignik Lake (TC) USDA Dedicated to James O'Domin and Richard Takak for their] 8/29/2003 11/5/03 | 11/7/2003 | years of service as council members and volunteer 12/09/03 [firefighters. _| _| Chistochina (TC BIA * [Dedicated to The Honorable Jerry & Lena Charley 8/29/2003 11/5/2003 Xx {Clark's Point (C) USDA Dedicated to First Responders 8/29/2003 11/5/2003 | 11/7/2003 Emmonak USDA Dedicated to the Emmonak Volunteer Fire Department 8/29/2003 11/5/2003 | 11/6/2003 [False Pass (C BIA * |Dedicated to Borge Larsen For His Years of Service _|_ 8/29/2003 i 1/5/2003 Cc X Goodnews Bay (C) |USDA Dedicated to the Goodnews Bay Volunteer Fire 8/29/2003 11/5/2003 | 11/10/2003 Department Kipnuk (TC) USDA Dedicated to the Kipnuk Volunteer Fire Department 8/29/2003 11/5/2003 | 11/7/2003 [Dedicated to the Kokhanok Volunteer Fire Department 8/29/2003 11/21/2003 | 11/24/2003 Larsen Bay (C Levelock (VC. Manokotak (C) Marshall (C’ Mentasta Lake (TC) Dedicated to the Community of Larsen Ba’ | 8/29/2003 | 11/5/2003 Xx Minto (VC USDA Dedicated to the Levelock Volunteer Fire Department 8/29/2003 11/21/2003 | 11/24/2003 USDA Dedicated to the Manokotak Volunteer Fire Department | 8/29/2003 ~ 1 11/21/2003 [7758 Dedicated to the Marshall Volunteer Fire Department __ [9/15/2008 i= 11/21/2003 | 11/25/2003 BIA * |Dedicated to Charles David, Jr. For his years of 8/29/2003 11/5/2003 Xx "| voluntarism with EMS and the Volunteer Fire Department. _| BIA : [Dedicated to Peter Jimmie 8/29/2003 | 11/5/2003 fe X New Koliganek (VC) New Stuyahok (C) Dedicated to Frieda Ann Johnson, February 15, 1981 — August 21, 2000 + Dedicated to New Stuyahok Volunteer Fire Department 8/29/2003 8/29/2003 11/21/2003 11/5/2003 |} 11/17/2003 Report by Alaska Village Initiatives Page 13 of 17 Send to Mailed Graphic Proof to Received by Community Dedication Text ; Works OK'd Community | Community Nightmute (C) USDA Dedicated to the Nightmute Volunteer Fire Department 8/29/2003 11/5/2003 | 11/10/2003 Nikolai (C) USDA Dedicated to the Edenzo Nikolai Village Council, the 8/29/2003 | 4175/2003 [11/1 3/2003 Nikolai Fire Crew, and the City of Nikolai. Pilot Station (C) USDA [Dedicated to the memory of Willie Wassillie Fancyboy 8/29/2003 11/21/2003 | 11/26/2003 | who died in a house fire at age four and three months on September 24, 1992. | Port Graham (VC) Dedicated to Walter Meganack, Sr., Founder Port 8/29/2003 { 11/5/2003 xX Russian Mission (C) Dedicated to the Russian Mission Volunteer Fire 8/29/2003 11/21/2003 | 11/25/2003 Department { _| Savoonga (C) Dedicated to the Savoonga Volunteer Fire Department 8/29/2003 11/21/2003 | 11/26/2003 Togiak (C. Dedicated to the Togiak Volunteer Fire Department 8/29/2003 11/21/2003 | 11/25/2003 Tyonek (NV) Dedicated to Irene Sandstol 8/29/2003 11/5/2003 X Unalakleet (C) Dedicated to the City of Unalakleet’s First Volunteer Fire | 8/29/2003 | 11/21/2003 | 11/24/2003 | Department Members: Hap Broich, John Eckels, Don Erickson, Tony Haugen, Jim Hjelm, Herbert Ivanoff, Paul Ivanoff, Harry Johnson, Jr., Douglas Katchatag, Oscar Koutchak, Vern Macey, Vern Moriarity, Jim Oksoktarak, Don Peterson, Edward Seyfert, Mathew Toworak | BIA 2003 Set Dedication to send separately Decal Sent Decal Rec'd + Decicated Robert Simeonoff, Sr. 4 [ 11/5/2003 | 11/6/2003 11/5/2003 | 11/6/2003 Dedicated to Nee Nah Kayy (Our Land) 11/5/2003 | 11/13/2003 Akhiok Chitina : Eagle Village | WL Kashen | 12/9/2003 | Manley Hot Springs Volunteers 11/5/2003 | 11/12/2003 | | 11/5/2008 1177 0/2003 — oS =~ Repor* ~iaska Village Initiatives Pa of 17 Napakiak Nelson Lagoon Port Heiden Graphic Received by |Community |Dedication Text Works Community | Community Seldovia Village Dedicated to our Elders who have preceded us, to those among us, and to the volunteers who help keep our vill afe Completed: Brevig Mission (C USDA Dedicated to Brevig Mission Search & Resue Yes Buckland (C) USDA Yes Deering (C) dedication left blank per city) Yes Eagle (C) Dedicated to John Ostrander for all his time and efforts, Yes and the citizens of the Eagle area. Elim (C) Dedicated to the Elim Volunteer Fire Department Yes Gamble (C) Yes Yes _[ [Hooper Bay Huslia (C Kaltag (C’ Dedicated to Volunteer Search and Rescue 09/15/00. In honor of years of Public Service to the eople and Community of Nunapitchuk. Kiana USDA Dedicated to Kiana Volunteer Fire Department Kotlik (C) USDA Dedicated to: Two people who lost their lives in a house Yes fire, Michael Foxie and Peter Elachik, Jr. lire. 1 | Koyuk (C) USDA Dedicated to the memory of Joseph Nassuk Hannon... | Yes Nulato (C) USDA Dedicated to Nulato Volunteer Fire Department Yes Nunapitchuk (C) USDA Dedicated to Ivan N. Wassillie. Born: 07/13/37, Died: Yes | __ Tuntutuliak Community Services Association. Ruby (C) Yes__| Shishmaref (C) City wants dedication left blank) Yes Yes | Yes |Stebbins Yes Yes | Yes Tuntutuliak (TC) Dedicated to Search and Rescue Team and the | Yes Report by Alaska Village Initiatives Twin Hills (VC) [White Mountain (C)_ JUSDA Mailed Page 15 of 17 Community, Fire, and Project Statistics Project Code Red “service area" includes all Alaska communities except Anchorage, Fairbanks, and Juneau. Community figures are from Department of Community and Economic Development database (www.dced.state.ak.us). Population count based on 2002 census. Due to topographical, geographic, ethnic, and economic diversity, the "typical" rural Alaska community does not exist, therefore, several scenarios based on population counts are provided. Fire stats from State Fire Marshal (www.dps.state.ak.us.html). Community Statistics Entire Between Teil Service Code Red Communities Population: Total Alaska Communities" % of Entire Service Area Total Population ___ Average 749 4,967 | 1,473 272 _% of Entire Service Area 100% | 60% | 12% 29% k % within Community Set 64% 38% 19% 71% 57% Nios [a5 [113 Average 109 135 113 107 86 266,668 | 158,930 | 30,926 | 76,676 3 Total Housing Units "117,121 | 60,348 | 14,618 | 34,975 | 980 6,900 Average 312 1,886 706 124 Registered Fire Departments 158 % within Community Set 44% Pie 71% Fire Statistics (1993-2002) (see http:/www.dps.state.ak.us/FireTraining/statistics/alaska2002. html) ‘Total fire fatalities (10 yr. Period) Percent “deaths per 1,000 fires" rate vs national Percent “deaths per 100,000 population" rate vs national Percent deaths under 21-years-of-age (49 in 10-year period) Percent registered fire departments reporting ANFIRS (135 in 2002) Project Statistics Communications: Total number of people as contacts for AVI only (participating communities ) / (vendors, partners, other). 152/60 Contact attrition during implementation (changes to our primary community contacts due to resignation, retirement, relocation, etc.). 40-50% Average number of correspondence (phone, email, fax, mail) per week (AVI) / (Fire Marshal's office). 150/50 Average number of correspondence to produce ONE completed step (as indicated by an "X" on the 1 weekly Status Report). 5 Average number of correspondence to implement one community, beginning to end. Miscellaneous: Number of hours worked by the State Fire Marshal Code Red Coordinator (Steve Schreck) toward the completion of ONE trained community: Percentage of city Fire Chiefs that are also VPSO's (66 cities, 7 VPSO/FireChiefs). mere % ‘'o Average number of individuals per community attending the three-day in-community Code Red fire training. Average implementation duration for one community, from acceptance to training. Implementations range from 5-11 months. 8.6 months Report by Alaska Village Initiatives Page 16 of 17 Fire Deaths Reduced 1993 - 2003 35 30 | 25 20-~ | 16 Deaths 15 o 10 - o rnc ne ele leeeet nineties i aan sicaness piace ase iy 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 Year Project Code Red Introduced Report by Alaska Village Initiatives Page 17 of 17 To Discuss: 2 C2- GEYS Non Sundin: 200 Par v eo [4 he activities of the Chairman and Director listed in the minutes do not reflect the groups intended activities in the Strategic Action Plan. nas (committees lack direction, members are not clearly identified, no charge letters, they haven’t prioritized their projects for this year and a budget dedicated to supporting those items is not clearly identified. The committees provide no updates on their activities we’ve no idea actually who is doing what. © Mr. Steven’s email on March 2, 2004 is not professional nor does it lend others to v perceive us as a communicative and respectful council. —~ \V . Y" \ oy Mr. Stevens is the President of Village Telecommunications and chairman of Vv ARDC whose strategic action plan has a telecommunications committee with a objective to “provide a communications committee that will monitor and produce balances choices to rural constituency.” Our guiding principals are to develop strategies that are locally driven, local people making local decisions, that does not constitute having the President of competitive telecommunications company screening and producing balanced choices. Outside of scope and definitely ( perceived as unethical. \e The group lacks focus. ..there are several issues in rural Alaska and several established groups working on issues for rural Alaska, where is this partnering? Why are we putting limited resources, manning and dollars towards a regional partnership when we don’t even have them in state? a rf \o Why does is our strategic plan lacking in the issues that are facing rural Alaska and identifying ways to assist in those...Health Care Training, Comprehensive Community Plans. 5 Rl ay toe Issues: 2 ; buy —— An annual meeting schedule to befter plan the meetings and enhance participation. Sticking to the agenda and not using valuable time for political commentary. Focus on what we can do not what is perceived as messed up with government. Bylaws need to be expanded to include procedures that identify what to do in the absence of the Chairperson and or Director. Budgets: Funding committee * evvors of Fuclge met 4 . ‘sheila kopezynski : : From: Bill Allen [ballen@ak.usda.gov] Sent: Tuesday, March 02, 2004 2:09 PM n Sheila Kopczynski ibject: FW: NRDP March Consultation "Strategies for Engaging Tribal Involveme - March 17, 9:00 - 10:00 AM, Crystal Gateway Marriott This is about the last straw. Bil’ ----- Original Message---~-- From: Jackie Gleason (mailto: jack.gleason@wa.usda.gov] Sent: Tuesday, March 02, 2004 6:52 AM aa To: Bill Allen Subject: FW: NRDP March Consultation "Strategies for Engaging Tribal Involveme nt" Session - March 17, 9:00 - 10:00 aM, Crystal Gateway Marriott Bill, with this kind of attitude and contempt road offered as humor, you have your work cut out for you in Alaska. Jackie ----- Original Message----- From: James Stevens (mailto: jstevens@alaska.net] Sent: Monday, March 01, 2004 7:05 PM To: 'Tedd Buelow'; mpy@turtleislandcom. com; ancja@nero.scob.uaa.alaska.edu; jstevens@alaska.ne; cgrant@state.nd.us; andrekar@ncidc.org; 'Paula Helfrich’ Cc: "David Barr'; "Saffert, David'; Paul Costello; Paul Galligos; Kelly Haverkampf; Susan Matsushima; Anita Rose Gahimer Crow; Bev Thacker; Chris Marko; Jack Gleason; Jim Lowery; Lorraine Shin; Lynn Schoessler; Megan Smith; Paul Johnson; Tom Harris; Bill Allen; Chuck Akers; Gene Kane; Sheila * Kopezynski Subject: RE: NRDP March Consultation "Strategies for Engaging Tribal Involveme nt" Session - March 17, 9:00 - 10:00 aM, Crystal Gateway Marriott \ vavid: I've reviewed your session description and methodology for exploring the subject, and think that everyone's time would be better spent examining the difficulties that non-complying SRDCs are having in meeting the requirements of the Farm Bill, and then have a panel of resident experts composed of other SRDCs suggest methods for achieving compliance. i think that this kind of interaction would be extremely beneficial to the non-compliant SRDCs and OCD/USDA staff. An important aspect of Native traditions that were touched upon by the white guy-in Kansas, and by Chuck and Tf at all meetings, is the importance of sharing foods. I'm always distressed that we are forced to perform these rituals in the privacy of our rooms. I'm hoping that we would be able to "come out of the closet" in DC. One tactic that we have used in dealing with the white man's rules regarding the sanitary preparation and presentation of foods at hotels is tv simply ask the hotel staff to provide a table where foods can be displayed, and that the display has explicit instructions and signage declaring the food to be "unfit for human consumption DO NOT EAT!" This simple message removes the liability of the hotel. Will the meeting planners concerned about honoring the traditions of those Native Americans who travel to the home of the "great white father" in the spirit of collaboration be able to work such a treaty with the hotel? xectfully submitted for your consideration, with just "smidge" of subtle ive humor nt" Session at h James D. Stevens, Chair .aska Rural Development Council (907) 575-8918 ---- Original Message----- From: Tedd Buelow [mailto:tbuelow@ocdx.usda.gov] Sent: Monday, March 01, 2004 9:07 AM To: 'mpy@turtleislandcom.com'; 'ancja@nero.scob.uaa.alaska.edu'; 'jstevens@alaska.ne'; 'cgrant@state.nd.us'; 'andrekar@ncidc.org'; 'Paula Helfrich' Cc: David Barr; 'Saffert, David' Subject: NRDP March Consultation "Strategies for Engaging Tribal Involveme nt" Session - March 17, 9:00 - 10:00 AM, Crystal Gateway Marriott Good afternoon/morning everyone, We're coming into the homestretch for planning the NRDP Policy Consultation, which is set to start in less than two weeks. Attached you will find a draft session description for the "Strategies for Engaging Tribal Involvement" Session which is going to occur, as a plenary session, on the morning of March 17th from 9:00 - 10:00 AM. . I have four requests for each of you: 1. Please review the session description and see what you think. The general idea would be to have one SRDC example that has been very successful in engaging tribal involvement - and one that has encountered difficulties. The contrast in examples will illustrate the range of experiences other council's have encountered and make the session both provocative and constructive. 2. Nominate two SRDC officials for the panel. (this person can be yourself) 3 Nominate a session moderator. (this person can be yourself) 4. Identify a time on Wednesday March 3rd (I'll suggest 3:00 PM or 4:00 PM EST) that we can have a conference call to decide on the specifics of the session. . If at all possible, please respond to this email by 12:00 PM EST tomorrow (March 2nd). et me know if I can answer any questions or concerns you may have and chanks much for your assistance. h ? Tedd Tedd Buelow Desk Officer - Northwest Region ISDA-Rural Development-Office of Community Development On the internet at: www.rurdev.usda.gov/ocd 202/260-5979 202/401-7311 (fax) <mailto:tbuelow@ocdx.usda.gov> tbuelow@ocdx.usda.gov Preliminary Draft On March 13, 2003, | approved full funding for the Alaska RDC provided the funds were used for the additional items to their projected work plan listed below: e Increase communication and networking with the Rural Development area offices, » This is vague, however we believe we met this requirement by being in contact with the new office person in Dillingham, the Bethel and Nome office were changing personnel. » Manned a booth at the rural small business conference in Anchorage. e Participation in the Denali Commission MOU Planning Work Group, » This is vague, however we believe we met this requirement by attending in June and signing up, although we have not heard anything since that time about meetings etc. > e Participation in the community toolbox revision » This is vague, , however we believe we met this requirement by e Attendance at USDA RD statewide meeting in 2003 » ARDC attended this meeting in Alyeska. Additionally, the expectation for full funding to continue was a collaborative and open partnership with AK USDA RD with regards to Code Red, use of funding, measurable objectives and improved service to the Rural Communities. The Strategic Plan 2004, despite my input, did not reflect my concerns or expectations. Code Red is seriously behind schedule without a clear plan from the RDC on how to overcome deficiency. > Vv The fax from Bill Allen to Chuck Akers dated February 3 regarding the 2004 Strategic plan has no comments in the section regarding the Code Red project. RDC is not the recipient of funds — it is the subsidiary non-profit ARP. Updates are provided to the appropriate department at USDA-RD, and are done through Renee Johnson, Community Facilities Specialist. The Executive Director provides brief updates of this project at meetings and in monthly reports as a courtesy to ARDC board members because the project originated through this board — however it is now handled through ARP. This should not even be in this no funding letter as it bears no direct relation to the work of this council at this time — rather it is done through the work of the non-profit. In looking at the dates of the grant signing it has not quite been two years since the inception of this grant — and two years was the original estimated time to complete this project. >» Equipment is in the villages. » There has been nothing sent in writing or otherwise to ARP that there is a problem with the management of this grant. USDA RD has a long standing desire to play a critical role in empowering rural people, rural businesses, and rural communities. The collaborative partnerships | have fostered with private, state, and federal partners are done so to maintain and enhance this role. The investments | make on behalf of the federal government are made to those groups who are demonstrating a solid plan, successful benchmarking, and who are continuously assessing how they can provide more service with the funding they have. | do not feel the Alaska Rural Development Council's current plan or leadership goals meet this requirement. Sincerely, B.B. Allen > Preliminary Draft Reply Background: The State Director approved funding for the AK RDC in FY 2003 with stipulations and the clear message that if improvements were not seen in how they supported the AK USDA RD’s mission, managed the Code Red project, and fostered a collaborative relationship with the AK USDA RD office, the funding would be affected the following year. » Nothing in minutes to reflect this was presented to the board » Code Red is managed through ARP > Bill and Sheila absent at Qtrly meetings 2/03 and 5/03 — Sheila present at Qtrly meeting 9/03 > No correspondence in the files to reflect this. Strategic Action Plan 2004: September 2003, Sheila Kopczynski, USDA-RD’s representative on the AK RDC volunteered to draft a strategic action plan that identified clear objectives and measurable deliverables in order to demonstrate the actual efforts of the AK RDC and to better enhance budget integration into the outcomes the AK RDC. The AK RDC did not include her in any type of correspondence, despite her attempts in WwW rk Wr 16 $s, ascertaining why she was being excluded. As a result they published a Strategic Plan for eee 2004 looked similar to previous years in that it lacked measurable objectives, indicators for success, the projected budget requirements for each activity, and items i to the AK USDA-RD’s mission. Parti i i foster regional partnerships with the PACRIM group. The AK RDC has not fostered the necessary partnerships within i elements working on rural Alaska issues, Denali Commission, Southwest Conference, ANTHC, Southeast Conference, etc. I shared my concerns with AK RDC through a FAX to Chuck Akers and to the entire council through my representative Wayne Maloney. The AK RDC made some of the changes and then approved the new plan for submission to the State Director’s office. The RDC’s Director sends out monthly updates for his activities however none of these activities complement what the stated items are in their strategic plan. > At the 4/13/04 management committee meeting Sheila stated she had done revisions, and they were on her computer. She also stated she had done this on her own time as Mr. Allen has not placed ARDC on her agenda. » Neither Bill nor Sheila attended the January Management Committee meeting. > The fact that Sheila did the revisions shows ARDC had acknowledged her volunteer efforts. On 1/20/04 Sheila sends the following response to Angela via email: Hi Angela, I appreciate your email however, I was left off of the listserv. Iam the USDA-RD representative on your Board, Bill Allen is the Alaska Rural Development State Director. Could you please add me to the email address book for the RDC? Thanks so much, Sheila — Bill Allen was not dropped off the email list, which is what Sheila responded to— what prevented her from bringing this forward sooner. From: Bill Allen [mailto:ballen@ak.usda.gov] Sent: Tuesday, January 20, 2004 5:18 PM To: Sheila Kopczynski Subject: FW: ARDC Quarterly Meeting From: Vik, Helen [mailto:anhrv@nero.scob. uaa.alaska.edu] Sent: Thursday, January 15, 2004 9:18 AM To: Yoder, Marvin ; Akers, Charles; Blatchford, Edgar; Boeckmann, Melissa; Fleagle, Donne; Galovin, Margaret; Harper, Mike; Henrichs, Robert ; Hoefferle, Terry; Nakazawa, Anthony T.; Orr, Michael; Parker, Charles R. ; Sarcone, Joe; Schaeffer, Ross Mayor; Stevens, Jim; Smith, Rhonda; Akers, Chuck; Allen, Bill; Chuck Akers; Dickerson, Larry; Harris, Tom; Kane, Gene; Kennedy, Jeanine; Page, Jay; Pearce, Fred PhD Subject: ARDC Quarterly Meeting > The PAC Rim portion of the strategic plan was removed and remanded back to the management committee for further review at the 2/04 Qtrly Board meeting. > One of Bill Allen’s concerns in his comments on the strategic plan was the lack of funding for this organization - PAC Rim was/is seen as a way for several states to come together — share information about shared issues and the working solutions (cost savings and not to reinvent the wheel) and as a funding vehicle for shared monies. An MOU was signed with the Denali Commission in October of 2000. The fax was received, the concerns were addressed, and voted on by the board members, including Wayne Maloney — the USDA -RD representative. The question then becomes how does this uphold the Provision of the Farm Security and Rural Investment Act of 2002 related to the NRDP and SRDCs which states: (4) FEDERAL PARTICIPATION IN STATE RURAL DEVELOPOMENT COUNCILS - (A) IN GENERAL — A State Director for Rural Development of the Department of Agriculture, other employees of the Department, and employees of other Federal agencies with rural responsibilities shall fully participate as voting members in the governance and operations of State rural development councils (including activities related to grants, contracts, and other agreements in accordance with this section) on an equal basis with other members of the State rural development councils > The last statement is too vague to respond to — why is this the first mention of this. » There is a lack of documentation in this area. Vv Committees: The Strategic Action Plan identifies four (4) committees; Community Development Committee, Communications Committee, Entrepreneurship Committee, and Funding Committee. The following are AK USDA RD’s concerns though raised to the Chairman and Director were not resolved. " Committee Memberships and Committee Chairs are unknown. » Lax in this area — however, have discovered where this problem stems from, new Program Manager is using a different email program other than the one the committees were set up in. * The committees are not provided a charge letter outlining the scope of their efforts. >» Members are ALL volunteers — this is not applicable " The committees, as prescribed in the RDC bylaws, do not identify an action plan for each year or a projected budget to accomplish the activities that they may be working. > Committees are not given monies to complete projects — this is not applicable > Committees work from the strategic plan "The committees do not report to the management committee or council their activities. » Been lax in this area, will look to ask committee chairs to report more often " The formation of new committees are announced in monthly newsletters without following the appropriate process outlined in the RDC’s bylaws, “4RDC’s Board of Directors may designate and appoint such other committees as deemed appropriate.” > There are no new committees — there are however projects in the management committee awaiting this process. » We see where an inconsistency in terminology can cause confusion. Administrative Issues: This is a list of miscellaneous items detrimental to the collaborative partnership with AK USDA-RD, and is a compilation of issues provided to Sheila Kopezynski from other AK RDC members and the state director. " Meetings are not posted annually; instead they are announced within a few days of the Director and Chairs intent to have a meeting. Geographic and time restraints make it impossible for a full participation by the membership. Noted on the meeting notes are the same participants each time due to their proximity to the Anchorage Bowl area. In other words no one knows until the last minute when a meeting is being held and what the agenda items are for discussion. This makes it very difficult to gain the full perspective of the council when planning and decision making. Attempts have been made to have enough advanced notice and these attempts were ignored. > From the ARDC bylaws “Section 5. Notices, Agenda, Minutes. Meetings of ARDC, committees, and subcommittees shall be preceded by reasonable notice of the time, place, and subject matter of the proceeding. Reasonable notice is defined as 30 days for quarterly meetings and 10 workdays for special meetings. Agendas shall be provided to ARDC, committees, and subcommittees at least two weeks prior to meeting commencement. Minutes shall be provided to ARDC, committees, and subcommittees not later than 10 workdays from end of meeting.” Section 1. Annual Meetings. An Annual Meeting of ARDC shall be held at a time to be determined by the Board of Directors. The Board of Directors may provide by resolution the date, time, and place for the holding of an Annual Meeting. Notice of the Annual meeting shall be given at least 45 days prior to the date of the Annual Meeting. Annual Meetings shall be held at locations within the state of Alaska. > Lax in the agenda area ???? The agenda provided at the meetings is not followed to the point that meetings over run beyond the allotted time forcing some of the membership to leave and not providing them an opportunity to vote. » Agenda is followed — there are times when members let us know when they RSVP that they may need to leave early >» Possibly need to allow for more time when scheduling meetings ??? >» Members have the option of sending someone else to represent them in their absence — personally or telephonically per the bylaws Section 7. Voting. Proxy votes are not allowed. A vote shall be considered valid if given verbally either in person or by teleconference at any meeting of ARDC, a committee, or a subcommittee. Regularly scheduled Board of Director meetings require personal attendance. No more than one member may represent any single state department or federal agency or company/organization or any if its subsidiaries. For purposes of full ARDC meetings, an organization must designate its official representative in order to cast a vote. Several core members, the Director, and Chairman use the RDC meetings for political dissertations, allegations, and demeaning commentary about the federal government and the state government. A great deal of time is spent on “soap boxes” and little is left for the RDC’s agenda items. » Per the bylaws — quoted from the Provision of the Farm Security and Rural Investment Act of 2002 related to the NRDP and SRDCs facilitate collaboration among Federal, State, local and tribal governments and the private and nonprofit sectors in the planning and implementation of programs and policies that have an impact on rural areas of the State; monitor, report and comment on policies and programs that address, or fail to address, the needs of the rural areas of the State » Agenda items are covered — time is spent addressing issues facing rural AK and the agencies trying to provide services. It is the responsibility of this Council to be open to hearing ALL parties concerns, then looking for solutions together. » The statements are vague “great deal of time” — how much time is that? Several times the past USDA RD representatives and now Sheila Kopezynski have reported the RDC’s attitude that they do not answer to anyone else and do not require oversight or input into their activities and fiscal planning. » This is a misquote — we speak to the USDA-RD not being/acting equal as stated in the Provision of the Farm Security and Rural Investment Act of 2002 related to the NRDP and SRDCs when they do not uphold the vote of the other council members. (4) FEDERAL PARTICIPATION IN STATE RURAL DEVELOPOMENT COUNCILS - (A) IN GENERAL ~ A State Director for Rural Development of the Department of Agriculture, other employees of the Department, and employees of other Federal agencies with rural responsibilities shall fully participate as voting members in the governance and operations of State rural development councils (including activities related to grants, contracts, and other agreements in accordance with this section) on an equal basis with other members of the State rural development councils There are several serious issues facing rural Alaska that the RDC can partner with others to help give rural Alaska a voice and assistance, however, these are not included in the Strategic Action Plan (health care training, comprehensive community plans, etc). > Weare partnered with a number of agencies: » There is limited time and funding for ARDC to partner and work with others. > When asked Ms Kopczynski why this was the first time hearing about these specific issues (addressed here - health care training, comprehensive community plans) in her talking points at the last management committee meeting on April 13, 2004, she stated that Mr. Allen did not care about them in particular — yet they are in this formal letter. The RDC Chairman is also the president of Village Telecommunications. The strategic action plan has a telecommunications committee (not identified on the strategic plan for 2004 as a recognized committee) with an objective to “provide communication committee that will monitor and produce balanced choices to rural constituency.” The RDC guiding principles are to develop strategies that are locally driven, local people making local decisions, that does not constitute having the president of a competitive telecommunications company screening and producing balanced choices for the rural community. This is a poor judgment decision on his part and has been perceived by the membership as unethical and a conflict of interest. > Itis reflected in the Qtrly minutes form 5/9/03, which neither the State Director nor his alternate attended, that Jim Stevens resigned from the Telecommunications Committee, due to the formation of his own telecommunications committee possibly causing a conflict of interest. > The Telecommunications Committee is the Communications Committee, and is on third page of the Strategic Plan — although it has been also called Telecommunications Committee. > Again, we see where an inconsistency in terminology can cause confusion. = The RDC Chair, Mr. Stevens, sent an email on March 2, 2004, that was unprofessional and inflammatory. This email was disconcerting enough to the recipient that it was shared with the Washington State Director who in turn forwarded it to Alaska’s state director. It is attachment A. > This email was sent to everyone — including the Washington State Director who sent a response to Bill Allen. The email has been taken out of context and could have been resolved with a phone call to the Chair. = Updates are limited and provided after repeated attempts by the USDA-RD to gain them. Information provided varies between the Director and Chair and now the new assistant. Repeated offers to assist were ignored and only acknowledged when they realized that funding approval was not automatic. > Non-specific, cannot address at this time > Repeated offers — how many and when > Repeated attempts — how many and when > What information — varies how Code Red: This is a cooperative attempt by several agencies to bring fire fighting equipment to the communities thereby increasing their feasibility for insurance and thus lending for infrastructure as well as saving lives. Though AVI is the lead agency, RDC is the recipients for the grant funds to buy the equipment and provide training to the affected communities. Part of the Grant requirements was for the RDC to provide quarterly updates to USDA RD. These updates for both phases were to include the following information: = A comparison of actual accomplishments to the objectives established for that period. = Reasons why the established objectives were not met; = Problems, delays, or adverse conditions which will affect the attainment of overall project objectives, prevent meeting time schedules or objectives, or preclude the attainment of a particular project work elements during established time periods. This disclosure shall be accomplished by a statement of the action taken or plan to resolve the situation, and; " Objective and timetables established for the next reporting period. u The AK RDC did not provide the quarterly reports until prompted and then this was provided for at the end of 2003. The Grant agreement was signed June 27, 2002. The report did not identify how the RDC was assisting the villages and rural areas in gaining the appropriate electrical hookups, completing their training applications, and identifying their scheduling phases. Additionally, three years have gone by and the equipment is not completely dispersed to the locations identified. Monthly reports from the Executive Director only state that he is working with AVI and visiting villages, he does not identify what activities he is working on or what was accomplished by his visits or consultations. > RDC is not the recipient of funds — it is the subsidiary non-profit ARP. » Updates are provided to the appropriate department at USDA-RD, and are done through Renee Johnson, Community Facilities Specialist. >» The Executive Director provides brief updates of this project at meetings and in monthly reports as a courtesy to ARDC board members because the project originated through this board — however it is now handled through ARP. > This should not even be in this no funding letter as it bears no direct relation to the work of this council at this time — rather it is done through the work of the non-profit. > In looking at the dates of the grant signing it has not quite been two years since the inception of this grant — and that was the original estimated time — two years. Equipment is in the villages. There has been nothing sent in writing or otherwise to ARP that there is a problem with the management of this grant. VV > Let us also note that in the long time Assistant, Helen Vik retired, leaving one employee, Chuck Akers Executive Director to handle all matters. Including interview for a new assistant. In December, Mr. Akers had a tragedy strike his family. In January a new Program Manager is hired. There is a necessary training period that will occur. Vv > These items will account for a short period of time of misunderstandings between ARDC and partners. > These are items that are quickly being fixed — but are not reasons to use to not fund an organization. In the matter of ALASKA RURAL DEVELOPMENT COUNCIL and RURAL DEVELOPMENT UNITED STATES DEPARTMENT OF AGRICULTURE OFFICE OF THE SECRETARY 7 ; NATIONAL APPEALS DIVISION \ Case No. 2004W000696 PRE-HEARING TELECONFERENCE REPORT A prehearing conference was held in the above-referenced case on June 10, 2004. Participating in the prehearing conference were: Charles Akers, Angela Camos, Jim Stevens, Tom Harris, Charles Parker, and Fred Pearce on behalf of the Alaska Rural Development Council, Appellant; Sheila Kopezynski and Debbie Andrys, Agency Representatives; and Micheal R. Stewart, National Appeals Division Hearing Officer. The Hearing Officer was assigned this appeal in accordance with the provisions of Title 7 of the Code of Federal Regulations Section 11.8. Based on the information presented during the prehearing conference, the following determinations are made: 1 The issue to be addressed at the hearing is the Alaska Rural Development (RD) State Director’s recommendation not to fund Appellant. Specifically, RD contends Appellant has not met objectives in its 2004 Strategic Plan including Code Red. At the prehearing teleconfernce, RD was unable to recite the law or regulation governing the Agency’s adverse decision. RD must include the law or regulation governing the Agency’s adverse action in the Agency Record. June 18, 2004, and June 25, 2004, are the deadlines for the exchange of information by the parties. By June 18, 2004, the Agency will provide to the Hearing Officer and Appellant with the Agericy Record. The Agency Record is defined in 7 C.F.R. 11.1 as all materials prepared or reviewed by the Agency during its consideration and decisionmaking process. The Agency Record is to be numbered sequentially in the lower right corner starting with page “1” and continuing. By June 25, 2004, the Appellant will provide to the Agency and Hearing Officer all exhibits and evidence to be introduced at the appeal hearing labeled sequentially starting with "Exhibit A" in the lower right corner. In addition, the pages of each exhibit are to be numbered (i.e. Exhibit A, Page 1 of 2, Exhibit A, Page 2 of 2; Exhibit B, Page | of 1, etc.) 10. 11. 12. 13. 14. 15, Case No. 2004W000696 The Appellant retains the right to an in-person hearing. An in-person hearing is scheduled for June 30, 2004, at 9:00 AM Alaska Time. The hearing will be conducted at the Federal Building, Executive Dining Area located at 222 West 7th Ave, Anchorage, AK. National Appeals Division hearings are evidentiary in nature. All evidence that the Agency relied on as the basis for the adverse decision, or that the Appellant relies on to refute that decision, must be introduced into the hearing with an opportunity for examination and argument. An oath will be administered at the hearing and the entire proceeding will be tape- recorded. The Appellant has the burden of proving that the adverse decision of the Agency was erroneous by a preponderance of the evidence. The Appellant has not pursued mediation as a consequence of the Agency’s adverse decision. The Appellant is not involved in any form of bankruptcy. Neither the Appellant nor the Agency are aware of any other parties (Third Parties) that may be directly affected by the outcome of this appeal. Both parties anticipate calling witnesses. Neither party requires any special accommodations for disabilities or needs an interpreter for the hearing. In the interest of fairness to all parties, the Hearing Officer will not discuss the merits of the case with any party either before or after the hearing. All parties will be advised of their right to a further review at the hearing and in the written determination. The address, phone number, and facsimile number of the Hearing Officer is: Micheal R. Stewart USDA, National Appeals Division PO Box 130 Glenwood, IA 51534 (712) 527-9850 Facsimile (712) 527-9875 Case No. 2004W000696 16. In accordance with Title 7 of the Code of Federal Regulations, Part 11, Section 8(c), the Agency is required to submit the information listed below to the Hearing Officer and Appellant (if not already submitted). The information should be submitted by June 18, 2004. a. A copy of the adverse decision challenged by the Appellant (if not already included in the Agency Record); b. A written explanation of the Agency's position including the regulatory or statutory basis therefore; c. A copy of any document not in the Agency Record that the Agency anticipates introducing at the hearing; and, d. A list of anticipated witness (if any) and brief description of the evidence such witnesses will offer 17. In accordance with Title 7 of the Code of Federal Regulations, Part 11, Section 8(c), the Appellant is required to submit the information listed below to the Hearing Officer and Agency (if not already submitted). The information should be submitted by June 25, 2004. a. A brief statement of why the decision is wrong b. A copy of any document not in the Agency Record that the Appellant anticipates introducing at the hearing; and, c. A list of anticipated witnesses (if any) and brief description of the evidence such witnesses will offer. 18. In the interest of time, all submissions to the Hearing Officer are to be submitted via overnight or second-day delivery. Dated this 15" day of June 2004. alia Plime — EAL R. STEWART Hearing Officer National Appeals Division Copies of this Pre-Hearing Teleconference Report sent postage paid to: Appellant, Alaska Rural Development Council 3890 University Lake Dr., Ste 110 Anchorage, AK 99508 Charles Akers Alaska Rural Development Council 3890 University Lake Dr., Ste 110 Anchorage, AK 99508 Angela Camos Alaska Rural Development Council 3890 University Lake Dr., Ste 110 Anchorage, AK 99508 Jim Stevens Alaska Rural Development Council 3890 University Lake Dr., Ste 110 Anchorage, AK 99508 Tom Harris Alaska Rural Development Council 3890 University Lake Dr., Ste 110 Anchorage, AK 99508 Charles Parker Alaska Rural Development Council 3890 University Lake Dr., Ste 110 Anchorage, AK 99508 Fred Pearce Alaska Rural Development Council 3890 University Lake Dr., Ste 110 Anchorage, AK 99508 Case No. 2004W000696 Case No. 2004W000696 Agency Sheila Kopezynski Representative, Rural Development 800 West Evergreen, Suite 201 Palmer, AK 99645 Debbie Andrys Rural Development 800 West Evergreen, Suite 201 Palmer, AK 99645 Agency State Appeals Coordinator, Palmer, AK USDA National Appeals Division, Assistant Director, Lakewood, CO Alaska Rural Development Council University Lake Building University of Alaska Anchorage Campus Anchorage, Alaska 99508 June 22, 2004 To: Board of Directors From: Che Ag Bo Director Re: ARDC status in relation to USDA-RD non-funding Decision 1. The management Committee has taken on the task of filing an appeal to this decision. 2. We have had a pre hearing and the rules of the process have been made clear to us. We have received the Agency record ( the documents used ) by the State Director of USDA-RD. Bill Allen. 3. We have until 5:00pm Friday June 25" to submit our rebuttle and we will work on that all day tomorrow. 4. The primary basis for our appeal is that USDA-RD did not follow the guidelines in making this decision. A. The decision was not made by the deadline set by our National Office. B. That in the guidelines there is set guidance that indicates that the council and the state director should negotiate the final work plan. We do not believe we were given an opportunity to respond to any specific problem in the plan after we submitted on February 9" to the local USDA-RD office. 5. We have assembled a significant response to some of the underlying document, in particular the “Information Paper “ titled Information Paper, Alaska Rural Development Council, Non-funding Justification, April 18, 2004. 6. A preliminary draft is available for your review. At this point I would like to point out that the State Director in his background statement asserts that he stipulated that our funding would be affected depending on how we managed the Code Red Project. I am still looking through all the documents that were used to discuss our 03 funding and I have yet to find a reference to the Code Red Project as a measurement on how ARDC was to be considered for 04 funding. The Code Red Project is managed by Alaska Rural Partners Inc. At this point we do not have any official correspondence that the Project needs serious attention. One of the assertions made on this project is that we are seriously behind and that three years have gone by and not all the equipment is completely dispersed. The fact of the matter is the grant is 2 years old on June 27". Our intitial estimates, was that it would take about 2 years to get through the whole process. All villages have their equipment and the final and most crucial phase is going forward. That is the intital training of each firefighting crew in each village. That phase is under contract through AVI to the State Fire Marshal’s office. Alaska Rural Development Council University Lake Building University of Alaska Anchorage Campus Anchorage, Alaska 99508 The charge that several core members, “the Director, and Chairman use the RDC meetings for political dissertations, allegations, and demeaning commentary about the federal government and the state government. A great deal of time is spent on “soap boxes” and little is left for the RDC’s agenda items is certainly an example of how our forum process is being misinterpreted. This comment must revolve around the last meetings instantaneous response to the States’ letter regarding funding tribal governments by EPA. As for soap box and dissertations, each of you know, that any of you can call for a point of order and get the meeting back on track the discussion is not important. And finally, there is an assertion that ARDC does not have to answer anyone else and do not require oversite. As each of you know, the very fact that we hold these meetings, and present our documents that you participate in developing to you and all who would ask recognizes that we are a public organization. We do believe that each member sitting on the council should be equal to any other member on this council. That is the premise of the Farm bill. As for operations until this issue is settled. I will attend to ARDC business on a very limited basis as we do not have specific funding to carry on the major activity of the council . ARPI will take on the strategic issues around the LONG TERM need for a fire fighters training for the new rural fire departments. Our seed money for this project is coming to ARPI through FEMA in conjunction with AVI. Wvvesuis Page 1 of 12 Bill Allen From: Chuck Akers [cakers@mtaonline.net) Sent: Sunday, February 01, 2004 9:47 PM To: Tom Hanis; Anthony Nakazawa; Chairman MatSu Resource Council; Fred Pearce; Gene Kane; Jay Subject: strategic plan: sending again! Alaska Rural Development Council University of Alaska Anchorage 3211 Providence Drive, ADM 279 Anchorage, AK 99508 Phone: (907) 786-4660 ht ; - ¢ Strategic Action Plan For the Year 2004 January 01-December 31, 2004 National Rural Development Partnership Office 2/2/2004 (4) 003/013 Page 2 of 12 INTRODUCTION The Alaska Rural Development Council was founded in March 1993 to enhance economic development activity statewide, strengthen local economies, stimulate local opportunities and strengthen local leadership. The Council is made up of twelve major constituencies in rural Alaska. It provides a collaborative forum for identifying rural issues. This year emphasis will be to develop long term training resources for the emerging rural fire fighting departments started through the Code Red Project. Continue to assist in increasing fire fighting capability to another 40 communities. Increase our capability to deliver telecommunications options to rural communities with an emphasis on encouraging Tribal Government projects. Increase our effort in the area of Entrepreneurship development. ARDC MISSION STATEMENT Alaska Rural Development Council advocates sustainable community economies through facilitation, collaboration, and communication. National Rural Development Partnership The Alaska Rural development council is recognized under 7 U.S.C. 2008m and is required to (1) be composed of representatives of Federal, State, local and tribal governments, nonprofit organizations, regional organizations, the private sector, and other entities committed to rural advancement, (2) have a nonpartisan and nondiscriminatory membership that is broad and Tepresentative of the economic, social, and political diversity of the State, and (3) have a membership that is Tesponsible for the governance and ' operations of the State Rural Development Council. Guiding Principals The Council has adopted a set of guiding principals that helps screen all activity and advise the Council on rural issues. These guiding principals do not change. These are: 1. Strategies must be locally driven, Jocal people making local decisions 2. Information must be complete and balanced 3. Capacity is critical to success 4. Opportunities must be shared 5. Resources exist and are compatible and available to receptive communities ARDC Board of Directors The following committee structure is how the ARDC operates: The ARDC Board sets policy, reviews and monitors activity of the Council, makes recommendations for action. The board works through Action Committees that identify issues and barriers that need attention. The Council meets quarterly via web conferencing, teleconference or face-to-face. There is no fee for membership. COUNCIL MEMBERS Bill Allen USDA-RD (Alternate: Sheila Kopcezynski) 2/2/2004 eae vrrece Page 3 of 12 Melissa Boeckmann Bering Strait Development Council Donne Fleagle MTNT, Limited Margaret Galovin Aleutian/Pribilof Islands Association, Inc. . Mike Harper Alaska Industrial Development & Export Authority Tom Harris Alaska Village Initiatives, Anchorage, Alaska Robert Henrichs Native Village of Eyak, Chairman of Alaska Intertribal Council Terry Hoefferle Bristol Bay Native Association, Dillingham, Alaska Jeanine Kennedy RurALCAP, Anchorage, Alaska Tony Nakazawa, PhD Cooperative Extension Service, Fairbanks, Alaska Michael Orr Northern Professional Services, LLC Jay Page First National Bank of Anchorage, Anchorage, Alaska Charles R. Parker Mat-Su Resource Conservation & Development Joe Sarcone U.S. Environmental Protection Agency Fred Pearce, PhD University of Alaska Anchorage, Anchorage, Alaska Tammy Shelikof Alaska Intertribal Council Ross Schaefer Northwest Arctic Borough, Mayor, Kotzebue Rhonda Smith Alaska Job Corp Center, Palmer, Alaska Jim Stevens Village Telecom Management Services, LLC Marvin Yoder City of Galena, Galena, Alaska Management Committee Addresses administrative Council matters such as work plans, budget issues, and operation issues. Monitors and assists the Executive Director in Carrying out short term operational issues. The management committee assists in policy review for further action by the full board. Action Committees Action Committees address specific areas of rural development. Each committee identifies significant issues of concern and develops strategies aimed at overcoming barriers and capitalizing on opportunities. Community Development Committee Communications Committee Entrepreneurship Committee Funding Committee PFYnN- The Alaska Rural Development Council Action Plan has been organized into an administrative section and a section setting out the Action Committees and their proposed work. The 1** section addresses the administrative functions of the ARDC and focuses on those activities that will be carried out primarily by the Executive Director and the Administrative Assistant. The next section outlines the goals, objectives, and actions steps of the four Action Committees that include the Community Development Committee, Communications Committee, Entrepreneurship Committee and the F unding Committee. ADMINISTRATIVE Issue Statement: 2/2/2004 wrververs Page 4 of 12 Continue to increase the public awareness of the Council and its activities will be one of the main strategies to strengthening the Council. Goal #1: To increase the visibility and awareness of the Alaska Rural Development Council in the State of Alaska. Objective: Develop marketing tools for ARDC. Develop and improve Web Site Contributing Partners | Quarter/Month Completed Deliverables UAA, staff, committee Top rural issues on web site June and add links to rural issues Host website for Ardors Newsletter page on the top Public service Staff/ Action announcements for Committees January issues on web Alaska newspapers, t ; quarterly electronic i” newsletter x | Staff, committees, and | 2 Produce video on Wildlife UAA/JPC Dept. March economic issues, as well as live Web Cast of the event boo gal puting Grtuth ty Wnernene drerencs tod Usability Viste te Wusniras Adung luo LE eee ae Odum, “hei betas de Tranrg Cowtoda Wits aah Contivryl fi aa Lyremeny ea ilen lv gurer Warlia ke wi NOL b sh iden(iaiai eae. Bi Urster, udusitig nies. 2/2/2004 Produce a video presentation on the Council and rural issues, can be simulcast on Ch 42, as well as www for both audio and video; on- demand and streaming, use UAA students. 2/2/2004 Page 5 of 12 wavverrves Page 6 of 12 Action Items Deliverables Make presentation as Contributing Partners Quarter/Month Completed 1,2,3,4 Continue to attend or | Staff, Council members make presentations to January, February, requested or attend meetings individuals groups, March, May, to make ARDC more visible and organizations August Assist USDA with rural hg explaining the roles of outreach “Assist in 7 AGO the ARDC, its strengthening Ardors _7 relationship to USDA he RD, and State Ardors AC nat Abt Common Wealth Rbc us Che North, Urban-Rural Committee, AFN, Rural Providers Conference, SBDC, Alaska Municipal League, Alaska Intertribal Council Issue Statement: Alaska is over 580,000 square miles and the vast majority of rural communities are not connected to each other by a road system. Most travel to and from rural Alaska depends upon air travel. This creates a significant set of barriers to increasing grass roots members because of vast distances and expense in travel. " Goal #2; Increase ARDC active membership and enhance networking opportunities for its members through awareness and motivation efforts. —————____ Objective: Upgrade and enhance existing hard copy and electronic membership services for the ARDC members and partners. Contributing | Quarter/Month Partners Completed Staff, VAA Ongoing applied science | All months Incorporate links to partner’s Web Page to create an on-line contact | lab Deliverables Update database databases information on the ARDC every month gv 2/2/2004 \s wevvervio Page 7 of 12 Action Items Deliverables Partners Staff, Action committee Quarter/Month Completed 2 January yom committee use of ARDC r conferences on Or do We boynert Aveiro Auel WMostivatian 2 Review and post funding levels, staffing, and action plans and perspectives, refer possible barriers issues summary to action committees Continue to improve web site and move Server to ARDC office and use site for conferencing Committee meetings. Review, update committees to complete plan Staff, Management Action committee 1,2,3,4 Every month OTHER ADMINISTRATIVE ACTIVITIES Issue statement The Council needs to develop a broader set of resources that in turn will assist in stren Council and its ability to play a greater role in rural issues. » P it R0C Goal #1: Increase methods of funding the Council di’ a Qenale Objective: Set up committees to actively pursue funding Wa » ARDORS Goal #2: Increase commitment and participation of current members. Objective: Develop more formal telationships with agencies Goal#3: Increase visibility of the Council in tural issues. Objective: - Provide a collaborative neutral forum for addressing rural issues 7 Deliverables Seek administrative and travel funding to implement work plan and project specific funds Quarter /Month Completed Ongoing All months This is on-going project to seek funding for specific projects via grants or other solicitation of funds. 2/2/2004 Contributing Partners Action Items —-— =< Page 8 of 12 Quarter/Month Deliverables Completed Staff, Management Committee, Action Committee Initiate forums on rural issues developed from community input, tegional forums, or agency identified needs. Sponsor or co-sponsor at least one statewide forum on a major issue Internet Service Collaborate with our partners on: AHRIC, Cooperative Extension Service, DCED, DANRD, Alaska Village Initiatives, and UAA on rural development issues. Develop State Partnership with DCED, Governor’s office, and Legislative Liaison. Native Outreach MeetingtS at UAA, CBPP Mgmt. advisory meetings, Interface with USDA field offices Collaborate with our partners on: AHRIC, Cooperative Extension Service, DCED, DANRD, Alaska Staff, Council Village Initiatives, and UAA on rural | members development issues. Develop State Partnership with DCED, Governor’s office, and Legislative Liaison. Native Outreach Meetings at UAA, CBPP Mgmt. advisory meetings, Interface with USDA field offices Staff, Council members identified by the management committee Telecommunication issues, Develop | Staff and Ongoing Develop strategy and template for Village Committee Sept | presentation & 1 March Co-sponsor Wild Life management Web Cast: 6 hour broadcast template Formalize issue reports; to members 4q and inform UAA es : Dean of matters Wet URE du 2’ ——— pertinent to partners. Fonmalize issue Ongoing operations All months Ongoing operations reports; to members and inform UAA Dean of matters All months pertinent to partners. ff ACTION COMMITTEES Community Development From the very first Strategy session in early 1993, the ARDC constituency has identified capacity building and specifically Community Development as a pnority issue. Goal #1: Objective: Continue work on the project Code Red, the Alaska’s Micro Rural Fire Department. 60+ have little or no fire protection; Alaska’s fire deaths are 300% of the national average. To deliver eco-safe fire-suppression system designed for rural communities. tion Items Contributing | Quarter/Month Deliverables Partners Completed 2/2/2004 wyiveves Page 9 of 12 tirect ARP] to ply for USDA Funded Grant fanage Project Staff, APR, 2 years Manage and administration ‘ode Red grants AVI, State Fire | October thru monthly report to State of ‘om USDARD and | Marshal’s September 2004 Alaska on Code Red status, CED State of Office, USDA Quarterly report and billing to laska. USDA on Code Red progress, status of number of communities served (42). Assure that the training package is administered by State Fire Marshall. Monitor equipment delivery to Villages. Final report on grants. Objective: | Develop training program and support for rural fire departments Contributing Quarter/Month partners Completed tion items Deliverables me FEMA eligibility | AVI, STATE 2 White paper on eligibility and 1e for Rural firc Fire Marshall, argument for increase in rural share vartments FEMA of fund UAA, FEMA, AVI, VPSOs velop Interactive ning materials Primary training manual on CD disc Communications Issue statement: Alaska with vast distances between communities, no roads, and expensive travel, and a sparse competitive environment in the telecommunications industry are the challenges facing rural Alaska to equitably participate in the information process. Goal #1: Continue to provide information on the telecommunication choices to rural communities. Objective: To provide a communications committee that will monitor and produce balanced choices to the rural constituency. Goal #2: Assist communities to establish local telecommunications capacity Objective: Develop “how-to” manual for communities seeking to establish local ISPs ontributing Partners Quarter/Month Complete UAA Science &Technology Lab; FCC Telecommunications Committee, Cc Deliverables Saint June White paper on Now project Action Items Work with FCC’s tribal initiative Monitor implementation of RCA’s Broadband initiative Grant 2/2/2004 Page 10 of 12 Support funding for Center | UAA, AVI, AK 2 Initial recognition for Information Technolo; legislature June Regional Forum Goal: Establish the Pacific Region Collaboration Objective: Increase each individual state's ability to find common solutions to common problems. WORKPLAN COMPONENT: Establish a four state Pacific Region NTICIPATED | ANTICIPATED HORT-TERM | OUTPUT(S) YUTCOME(S ACTIVITIES butcome I Output 1l.a Activity Set l.a he establishment | A four state 1. Work with Community Development Desk fa four state regional Officer to conduct a conference call through their >gion that can conference cal] office rork on common 2. Work with Washington, Oregon, Hawaii to iral issues establish date for call dllaboratively 3. Initiate call on agreed to date 4. If all four states agree to the regional approach then take next step RDC Le Mat erganiydd Luck bovltagy 10 Herat Qlirbe, ‘ees ape Ub: 3 2/2/2004 wrvyiervis Mosk pla Le ite aedaisagh aro wr. Page 11 of 12 ITICIPATED ORT-TERM ITCOME(S ANTICIPATED OUTPUT(S) ACTIVITIES Activity Se? 1.b 2rformance 1. Find a common organization that would be a feasure potential funder for a regional meeting regional meeting 2. Approach the funder with the regional concept and proposal 3. Secure funding for travel and meeting expense for regional meeting A ates in common r Pacific Region ur States, Output Lc ctivity Set 1c ‘ashington, A four state 1. Determine where to meet laska, Oregon meeting identifying 2. Set date for meeting id Hawaii common rural 3. Determine agenda and expected outcomes of issues/barriers meeting enchmark 4. Develop list of Audio Visuals and materials Il four states needed — ; tree to join 5. Make a list of common rural issues/barriers to a four state region. Develop process for states to collaborate in developing and working on the common issues/barriers during the remainder of the year Entrepreneurship (W~ Artec 4 dw sirtluct, be LlIntmnc dentlap- Issue statement: Wate” fete Us-tlng me Aurel dherha, pdouer. Entrepreneurship was identified in the early forums as necessary for rural Alaska to step up business diversification of the rural economy. icific Region Goal: Build awareness in rural Alaska that entrepreneurship is an avenue for economic it . x development. Aeuslyymsat wae ae QGueme for Objective: | Become delivery vehicle -f bringing VA calicperncheship initiative to rural Alaska. Action Items Contributing Partners Quarter/Month Completed Deliverables Work with VA & Cooperative 4 Working agreement and project design SBA to develop Extension, VA , | October program for rural Washington DC veterans 2/2/2004 Page 12 of 12 Deliverables Action Items Contributing | Quarter/Month Partne! Completed Work with mural. AVI, DCED, Co-sponsor and moderate panels | development Ardors 1 Gchdresa Wheat? organizations to UAFCRA bring economic development and entrepreneurship ideas to rural communities (Rural Small Business Conference Adernernic. Atvelapment. type nfl 2/2/2004 tla ska ava | Develyp>+ Grinch ARDC | BUDGET 1/104 THROUGH 6/30/04 Grant/donation balances 111,845.57 _ (24,333.43) (48,716.00)| Projected Income Code Red Admi 71729.9 Code Red Equip/t102,195.10 Reimbursements 21,787.68 [_NRDP FY03 31,159.56 FY04 50,000.00 | | Miscellaneous T _FEMA 34,000.00 | “misc. donations equipment expen102 195.10 reimbursements| 21 , 787.68 942.22 167,633.25 32,443.56 | Available funds 49 TOTAL $ 250,019.03 Admin Expenses F-22450.40 | 22450.40 | 11225.20 | ED & PM 56126.00 code red temp 6000.00 6500.00 12500.00 overhead 9621.60 9621.60 4810.80 24054.00 contractual 4850.00 24000.00 1500.00 30350.00 National Conf. 6300.00 6300.00 Travel 7250.00 1500.00 2850.00 11600.00 Total Expense: 6/30/0 50172.00 64072.00 26686.00 140930.00 Total to Roll over FY -229.78} 103561.25 5757.56] $ 109,089.03 fe tH 10 Bhske Ro-al Develyut Cines[ Timeline September 2003 — Quarterly meeting — Strategic Plan is discussed and sent to the management committee October 2003 - Attended Denali Commission retreat October 2003 — Attended USDA-RD’s annual meeting in Girdwood October 2003 — Dennis Green resigned — moving out of state October - ED family member ill November 14 — Helen Vik retired November 2003 — Jim attended National Conference in Kansas City November 2003 — Management Committee meeting November 2003 Jim and Chuck attend Resouce Development Council’s annual meeting November and December — Chuck interviewing candidates for Program Manager position December 12 — ED monthly report goes out to council from Helen's computer — in looking over the email addresses at this time — Sheila is not on there, however Bill is still on the list December 2003 Jim and Chuck represent ARDC at Alaska Intertribal Council's annual meeting December 2003 — ARDC receives official designation as a Federally recognized State Rural Development Council — Bill Allen announces this in the ADN December — ED family member passes away January 6" at 1:09 pm - January 2004 Management Committee meeting sent from Jim - Bill is on the list, but Sheila is not. January 12 at 3:23 pm — email sent from Chuck (with uaa acct) — regarding OCD notification of SRDC certifications — both Sheila and Bill are on the list — on the 16" at 3:09 pm Sheila responded to this email mentioning the management committee meeting January 13” and some questions she had about it and being not on that list. January 12 — Angela Camos begins employment with ARDC 2 de January 15 at 9:18 am — Quarterly meeting for February 04 goes out from Helen’s computer by Angela — Sheila is not on the list — on the 20" at 5:30 pm Sheila responds to let Angela know she is not on the list. January 27 at 11:27 am — email is sent from OCD extending SRDC funding request package to the State Directors until February 9", and for the State Director to OCD until February 27" February 3” Bill Allen sends a fax of the 2004 plan with his recommendations. February 6" is the Quarterly meeting - USDA-RD rep Wayne Maloney is in attendance. 2004 Strategic Plan is approved by the board. February 9" phone log - Angela speaks with Sheila about funding package — Sheila agrees to receive a fax on the 9" and will pick up originals from Denali Commission office on Thursday when she arrives in town. February 17-19 Rural Small Bus Conference — Chuck mans USDA-RD booth for Wayne Maloney. February 17 (?) at 12:30 pm — phone log - Angela leaves message for Bill Allen to set up an appointment with him and Chuck to discuss 2004 strategic plan — both he and Sheila are out of town — Angela thought deadline was the 20". February 20 at 11:50 am phone log — Angela has conversation with Sheila — Sheila tells Angela she should have left the message for her, and that Mr. Allen’s secretary gave her the message, asking if in fact ARDC funding was her project - spoke of board seating vs. USDA-RD office procedures, she is point of contact — do not leave message for Bill Allen — she has the file. Angela will relay this message to Chuck and Jim. Sheila will contact Mr. Stevens by end of day as he left her a message. She will contact Angela on Monday regarding the Strategic Plan and funding recommendation letter (she did not speak with Jim per conversation between Angela and Jim on 2/23) — Sheila makes reference that Jim and Chuck purposely left her off the email list February 23 at 3:30 pm phone log — Angela left a message with Sheila regarding the strategic plan and funding letter February 24 at 1:50 pm phone log — Angela called Sheila — stated she was out sick Monday — Bill has not responded to her yet, and he is in DC — she believed she stated she would contact Angela when finished — Angela refers to notes which state Monday — Angela asks for a timeframe for a response and Sheila states Wednesday February 25 at 10:16 am — Sheila sends an email to Chuck and Jim (at the wrong address - very old one) regarding notes from Wayne Maloney from the 2/6 quarterly meeting ge o, te February 25 at 10:40 am phone log — Sheila calls Angela and asks for an email address as she cannot find it — states she will email the discussion pts from Bill Allen and herself. Sheila asks for a membership roster — Angela states it is in the ARDC Board Binder — Sheila states she just received the binder from Wayne Maloney on Friday — at 10:40 am Angela send email to Sheila February 25 at 2:25 pm — Sheila sends a email to Tedd Buelow requesting to modify the 2004 strategic plan March 1 at 8:33 am — Sheila sends a message to Jim, Chuck and Angela with questions about ARDC and committees March tat 11:30 am phone log — Angela begins contacts with Air Guard/Army guard folks to begin possible guardsman training on Code Red March 1 at 3:40 pm — Angela sends an email to Jim, Chuck, Sheila, and Bill as a reminder of the time that is ticking away for Paperwork to be in — at 3:55 pm Sheila responds — stating she will get with us when she has information to share and asks that we not contact her further about this issue March 9 at 10:29 am — Tedd Buelow, desk officer, sends email to Chuck and Sheila requesting completed funding package and funding letter. At 4:55pm Chuck responds with answers - March 17 at 9:50 am — Sheila responds to March 9 email from Tedd Buelow stating Bill spoke with Jim on March 4 and no decision had been made as yet — she just returned from military duty — Bill was out on sick leave — letter was done and waiting to be signed. March 14 to 18 — Chuck attends NRDP Conference in DC with Tom, Fred, and Gene March 25 at 1:15 pm — More contacts with Army Guard regarding possible training for Code Red March 31 at 11:38 am — Tedd Buelow sends another email — reviewing a few errors, and requesting funding letter from Bill and Sheila April 6 to 8 — Angela attends Building Communities Conf. — meets Sheila and Bill — Sheila makes reference to Jim and Chuck knowingly leaving her off the email list - discusses a working lunch with Sheila about how USDA-RD works internally April 12 am phone log — Angela calls Sheila to confirm luncheon — speaks to Sheila about contacts made for guard training — Sheila mentions she is a colonel, was in charge of HR could be very helpful — gives a list of things to begin to check on April 13 at 9:00 am — Management Committee meeting at AVI — Sheila announces USDA-RD decision to not fund ARDC this year April 14 at 2:03 pm — Sheila sends Angela an email to postpone lunch for Thursday — suggests Friday or first week of May - April 15 at 7:55 am Angela responds to lunch cancellation — suggests breakfast that Friday or the first week of May — no reply to date May 7 at 10:20 am — no funding letter is received in the office of ARDC — the letter to the Undersecretary and the letter to ARDC are dated April 1. These have different letterhead than what was emailed to others, the date of the letter to the ARDC has been changed from April 16 to April 1, there are no pts of discussion or info paper dated 4/18 enclosed with this letter. —— (\\pno4 From: Camos, Angela [angelac@cbpp.uaa.alaska.edu Sent: Tuesday, April 27, 2904 10:07 AM 4 To: Jim Stevens; Akers, Chuck; Mike Harper; ‘Allen, Bill’; ‘Dickerson, Larry’; 'Harris, Tom’, ene Kane; Sheila Kopcezynski; ‘Nakazawa, Anthony’, Ce: Terry Hoefferle; Anthony T. Nakazawa; Donne Fleagle; Edgar Blatchford; Joe Sarcone; Mararet Galovin; Marvin Yoder; Melissa Boeckmann; Michael Orr; Robert Henrichs; Ross Schaeffer, Mayor ; ‘Chuck Akers’; 'Fred Pearce PhD’; 'Jay Page’; ‘Jeanine Kennedy’; 'John Downs’; 'Rhonda Smith’: ‘Rick Leibowitz’; 'Tammy Shellikoff Subject: Special Meeting Good Morning Management Committee Members, lam sending this message on behalf of the ARDC Chair, Jim Stevens. His request (see below) and the necessary attachments are included in this message. Beav 2 okle Please RSVP to me at 786-4660 no later than April 30". 2 3%" > dk Thank You, . 5 ati? TP Angela Camos Program Manager t '§ Comet cation Alaska Rural Development Council ~—v 15 inter pre a net Ms or 3211 Providence Dr. ADM 154 Anchorage, AK 99508 (907) 786-4660 fax: (907)786-4662 ARDC Special Management Committee Meeting Notice To: ARDC Management Committee From: Jim Stevens, Chairman ARDC Re: Special Meeting on May 10, 2004 at 9:00 am in the Alaska Village Initiatives Board Room I am calling a special meeting to review, modify and approve the official ARDC appeal response to the recent Non-Funding recommendation made by Bill Allen, State Director USDA-RD. eV 450 Ale U . The proposed response is to appeal the decision on the following poms: ee C nO” of 1. Non compliance with the OCD filling deadline. ~~ 2. Lack of consultation/negotiation with the Council, as outlined in the FY04 Lie 5/6/2004 Page 2 of 2 guidance. 3. Lack of substantive arguments in the "no funding letter" along with a lack of negotiation. 5/6/2004 United Sates Rural 800 W. Evergreen, Suite 201 Palmer, AK 99645 USDA fone of Development Phone: 907-761-7708 dy (FAX) 907-761-7783 <i (TTY) 907-761-7788 Office of the Sate Director April 1, 2004 Under Secretary Gilbert Gonzalez USDA Rural Development Room 206-W Stop 0107 1400 Independence Ave. SW Washington, D.C. 20250-0107 Dear Under Secretary Gonzalez: |, B.B. Allen, State Director for Rural Development in Alaska, recommend not funding the Alaska Rural Development Council (RDC) this year. On March 13, 2003, | approved full funding for the Alaska RDC provided the funds were used for the additional items to their projected work plan listed below: goth 4 gus oe . . N° ° Increase communication and networking with the ie Development area offices, ArTeuo#e Al4tskw meg seller e Participation in the Derrali Commission MOU Planning Work Group, { Se e Participation in the community toolbox revision ~Jt 24" ~Fhg was Sree e Attendance at USDA RD statewide meeting in 2003. L chal ape DNA nding to vonticve 1oo ksi a Additionally, the expectation for full funding to continue was a Collaborative and open partnership with AK USDA RD with regards to Code Red, use of funding, measurable objectives and improved service to the Rural Communities. The Strategic Plan 2004, despite my input, did not reflect my concerns or expectations. Code Red is seriously behind schedule without a clear plan from the RDC on how to overcome deficiency. USDA RD has a long standing desire to play a critical role in empowering rural people, rural businesses, and rural communities. The collaborative partnerships | have fostered with private, state, and federal partners are done so to maintain and enhance this role. The investments | make on behalf of the federal government are made to those groups who are demonstrating a solid plan, successful benchmarking, and who are continuously assessing how they can provide more service with the funding they have. | do not feel the Alaska Rural Development Council's current plan or leadership goals meet this requirement. Sincerely, B.B. Allen USDA, Rural Development is an Equal Opportunity Lender, Provider, and Employer. Complaints of discrimination should be sent to: USDA, Director, Office of Civil Rights, Washington D. C. 20250-9410 To Discuss: Non-funding: ° Issues: The activities of the Chairman and Director listed in the minutes do not reflect the groups intended activities in the Strategic Action Plan. Committees lack direction, members are not clearly identified, no charge letters, they haven’t prioritized their projects for this year and a budget dedicated to supporting those items is not clearly identified. The committees provide no updates on their activities we’ve no idea actually who is doing what. Mr. Steven’s email on March 2, 2004 is not professional nor does it lend others to erceive us as a communicative and respectful council. - : P : UPkik, ( Cuvlt, Cone Mr. Stevens is the President of Village Telecommunications and chairman of ARDC whose strategic action plan has a telecommunications committee with a objective to “provide a communications committee that will monitor and produce balances choices to rural constituency.” Our guiding principals are to develop strategies that are locally driven, local people making local decisions, that does not constitute having the President of competitive telecommunications company screening and producing balanced choices. Outside of scope and definitely perceived as unethical. The group lacks focus...there are several issues in rural Alaska and several established groups working on issues for rural Alaska, where is this partnering? Why are we putting limited resources, manning and dollars towards a regional partnership when we don’t even have them in state? Why does is our strategic plan lacking in the issues that are facing rural Alaska and identifying ways to assist in those...Health Care Training, Comprehensive Community Plans. An annual meeting schedule to better plan the meetings and enhance participation. Sticking to the agenda and not using valuable time for political commentary. Focus on what we can do not what is perceived as messed up with government. Bylaws need to be expanded to include procedures that identify what to do in the absence of the Chairperson and or Director. Budgets: Funding committee vl tN Monthly status reports do not indicate what steps are done to assist or correct or identify if any which committee is responsible for this and why they aren’t actively working it instead of the Director. They simply state the Director met with folks and are working on...what does this mean? United Sates Rural 800 W. Evergreen, Suite 201 Pal USDA Reruiture | Development pioneer ea (FAX) 907-761-7783 (TTY) 907-761-7786 Office of the Sate Director State Director USDA, Rural Development isan Equal Opportunity Lender, Provider, and Employer. Complaints of discrimination should be sent to: USDA, Director, Office of Civil Rights, Washington D. C. 20250-9410 United Sates Rural 800 W. Evergreen, Suite 201 Palmer, AK 99645 USDA Agriculture, Development Phone: 807-761-7705 SS (FAX) 907-761-7783 Office of the Sate Director April 16, 2004 Mr. Chuck Akers Executive Director Alaska Rural Development Council 3211 Providence Drive, BEB #205 Anchorage, Alaska 99508 Dear Chuck: | have attached a copy of my decision letter to not fund the Alaska Rural Development Council for 2004. Alaska USDA Rural Development does not have an in state appeal process there fore if you elect to appeal this decision you must do so in 30 days to the National Appeals Division. This was not an easy decision. It is my sincere desire to remain open to future funding in 2005. Sincerely, B.B. Allen State Director USDA, Rural Development is an Equal Opportunity Lender, Provider, and Employer. Complaints of discrimination should be sent to: USDA, Director, Office of Civil Rights, Washington D. C. 20250-9410 Alaska Rural Development Council Quarterly Meeting AVI Board Room, Anchorage, Alaska February 6, 2004 Binders and handouts were on the table for each board member. Jim Stevens, Chair, called the meeting to order at 9:10 a.m. in the Alaska Village Initiatives Board room. Quorum was established. Present: Wayne Maloney (for Bill Allen), Larry Dickerson, Terry Hoefferle, Dr. Fred Pearce, Donne Fleagle, Melissa Boeckmann, Margaret Galovin, Michael Harper, Tome Harris, Tony Nakazawa, Michael Orr, Jay Page, Rick Leibowitz, Gene Kane, Joe Sarcone, Ross Schaeffer, Tammy Shellikoff (teleconference), Rhonda Smith, Jim Stevens, Chuck Akers and Angela Camos Excused: Marvin Yoder, Jeanine Kennedy and Robert Henrichs Financial Seat Open: Jay Page moved, was seconded, to approve Michael Orr with the Growth Company of Alaska for the vacant financial seat. Motion passed. Agenda: Dr. Fred Pearce moved, seconded by Jay Page, to adopt the agenda. (copy in binder) Motion passed. An introduction to new members Melissa Boeckman, Rick Leibowtiz (replacing Charles Parker), Michael Orr, and Tammy Shellikoff was made around the table. Chuck Akers introduced the new Program Manager, Angela Camos. Minutes: Motion made and seconded to approve the minutes. (copy in binder) Motion passed. Donna Goldsmith was not available to present a report on AITC. Tammy Shellikoff gave a brief update. She stated that Bob Henrichs is now the Chair. A committee has been formed to work with Senator Stevens’ office on issues such as tribal reorganization, regionalization, housing, funding, and allocation of troopers. Joe Sarcone, in introducing issues EPA has been dealing with, made the board aware of a letter from Governor Murkowski’s office to the EPA regarding funding for tribes. (copies were made and handed out) EPA suggested that ARDC have a representative present at the upcoming Alaska Forum on the Environment, Wednesday. Several of the ARDC board members were going to be there as part of their duties to their own companies. The ensuing discussion made it clear that this is an intense and emotional issue, and that several rural and Alaskan Native groups were meeting to make clear the tribes’ rights under current federal policy were not being diminished. Motion: Tom Harris moved, seconded by Jay Page, to invite a member of the State to the table for this discussion, including Edgar Blatchford. Discussion continued and the following values should be prominent in the discussion. e rural values need to be discussed and considered e rural is not urban e look for a defensible strategy e much of the decision making is occurring from the outside our boarders Wayne Maloney offered a friendly amendment to the motion, seconded by Jay Page, accepted by Tom Harris, to add that Jeff Stacer also be brought to the table. Motion passed. Ken Collison, Program Manager for Village Safe Water, gave a report via teleconference on water/sewer extensions to accommodate growth. (hand-outs were provided to the board members) The process indicated in the hand-outs, have been in place approximately a year. e this is an improvement to what had been happening prior ¢ communication between community, government, sewer/water, housing, and developers is still very important for this process to work 10 minute break Tom Harris and associate Charles Parker gave a briefing of the funding for habitat restoration in Alaska in comparison to the rest of the U.S. (handouts were provided to the board members) He spoke to the lack of regional funding equity, that rotation of USDA NRCS employees in and out of Alaska disallows the organization to be intimately aware of rural Alaskan concerns. AVI believes FLIR (forward looking infra-red), would jump start the NRI (National Resource Inventory) documentation process of the wildlife base and help Alaska get caught up with the rest of the nation’s inventory process. He noted it will also be important to work on the issue that subsistence land is not considered working land for funding. The issue was remanded to the Management Committee to frame this issue. Board members consent to recess through lunch to participate in Governor’s Office teleconference regarding the letter discussed earlier in the meeting. Executive Director’s Report: Chuck Akers made the report in oral form. The following issues were addressed: e By the end of business today our budget and strategic plan that we have been reviewing and updating since September 2003 needs to be approved. e The next step is to submit it to the local USDA-RD state director Bill Allen for a recommendation letter for this year’s allocation of $50,000.00 per state. e A major goal last year was to energize the Rural Alaska Council. In the past years during the budget declines, only 9 to 14 members came to the board meetings and today we have 20 members in attendance. e The biggest challenge at ARPI is the initial training of the 42 Code Red villages — 10 are completed. We are working with the villages to get their final paperwork done so they can receive the initial training through the State Fire Marshal’s Office. While it would be embarrassing for us all if there was a fire in a village that had equipment but did not know how to use it. It would be more serious if the village used the equipment without the training and some catastrophe occurred. The State Fire Marshal’s office is adamant that the village not use the equipment without formal training. The board members were asked to encourage the villages to get their paperwork done. The board was reminded that sometimes it is a challenge to merge the western way of doing business with the village way. e UAA has declined to continue as the cooperator for ARDC since Mr. Akers is not on the UAA payroll as he was from 1998 to June 2003. They will continue to host the council on campus and provide some administrative IT support on a space and time available basis. UAA letter in binder e Dr. Tony Nakazawa offered CES to be ARDC’s cooperator for the USDA recognition agreement. Tom Harris moved, was seconded, to accept Dr. Nakazawa’s gracious offer for CES to become the MOA for ARDC. Jim Stevens offered a friendly amendment, was seconded, accepted by Tom Harris, to add “or ARPI” in the event CES is not able to fulfill this offer. Motion passed. Move to Action Items Appointment of ARPI Board: Jim Stevens stated there were two seats available and that Tammy Shellikoff and Rick Leibowitz had been appointed. Adoption of Bylaws: Dr. Fred Pearce moved, seconded by Michael Orr, to adopt the amended bylaws. Discussion ensued. (copy in binder) Wayne Maloney made a motion to strike the words monitor through line 4 state, in Article I Section 2. Michael Harper seconded. Discussion ensued and Chairman Stevens pointed out that the wording came directly from the Farm Security and Rural Investment Act of 2002 relating to NRDP and SRDCs. (copy in binder). Wayne Maloney withdrew his motion. Michael Harper withdrew his second. Wayne Maloney made a motion to change the word preformance to performance in Article IV Section 3B. Motion is seconded. Motion passed. Motion to adopt passed as of 2/6/04. Adoption of Strategic Action Plan: Michael Harper moved, seconded by Donne Fleagle, to adopt the strategic action plan for 2004. Discussion ensued. (copy in binder) Administrative Goal 1 — Discussion of the merits of video production concerning the cost and value to the council. e UAA absorbs cost of production, e council highlights issues the council is engaged in e the next step is to get the production of Rural Perspectives video tapes aired throughout the state. e Add “request to” in the deliverables column of the last action item. Other Administrative Activities Goal 3 — delete the duplicated last action item. The Formation of Action Committees: Regional Forum — this item is removed from the plan and remanded to the management committee to reform and place on the next quarterly meeting agenda. Entrepreneurship Goal 1 — reword to state “entrepreneurship is an avenue for economic development in rural Alaska.” Add a second objective to state “become delivery vehicle for bringing entrepreneurship initiative to tural Alaska.” Reword action items to state “work with economic development organizations to bring development and entrepreneurship technical assistance and support to rural communities.” Add CDQ and UAASBDC as possible contributing partners. Reword deliverables to state “Identify and co-sponsor an entrepreneurship conference and establish a mentorship network between urban and rural Alaska.” Motion to adopt passed. 10 minute break In-Kind Monies: Jim Stevens noted that the Management Committee established and adopted the in-kind rates of members at $75.00 per hour. (copy of minutes in binder) Adoption of Annual Budget: Gene Kane moved, seconded by Ross Schaffer, to accept the ARDC FY 04 budget. (copy in binder) Motion passed. Date and Place of Next Meeting: Was not discussed at this time. Ross Schaffer moved, seconded by Gene Kane, to adjourn. Meeting adjourned at 3:05 p.m. Note several members needed to leave early: Dr. Pearce and Dr. Nakazawa — 1:00 p.m. Michael Orr — 1:20 p.m. Donne Fleagle — 1:25 p.m. Michael Harper and Terry Hoefferle — 1:50 p.m. Melissa Boeckmann and Larry Dickerson — 1:55 p.m. Alaska Rural Development Council Quarterly Meeting February 6, 2004 Conference Room Alaska Village Initiatives 9 AM -2PM Agenda Call to Order 9 AM Roll Call Adoption of Agenda Introduction of New Members Reading of Minutes Oct. Meeting Introduction of Guests Donna Goldsmith- A report on AITC’s Annual Convention VSW- A report on water/sewer extensions to accommodate growth VSW will participate via teleconference to provide detail on their funding for water/sewer extensions into new housing developments in rural Alaska. The issue of accommodating growth is a recurring item on our work plan. The issue has been removed from our 2004 work plan in response to agency commitments to provide Sunding for new construction. Issue Identification An opportunity for Council members to share concerns and issues NRCS Alaska Staff turnover Wildlife Habitat Restoration funding ARDC Council member Tom Harris has identified impediments that preclude adequate funding of habitat restoration projects in Alaska. By utilizing the guidance from the NPO on framing issues, ARDC, at this meeting, will have an opportunity to define the issue, and adopt a strategy for resolution. Other Executive Director’s Report NPO Progress on Work Plan Tasks Status of Cooperative Agreement Late word from the Chancellor of UAA is that the University will house ARDC and provide technical support, but can no longer be the conduit for USDA or other sporadic funding. There are two options for replacing UAA as cooperator; ARPI or the Cooperative Extension Service. The remaining issue to be cleaned up is the $25,000 receivable from NPO that has been held up pending UAA’s decision. According to our desk officer, the filing of proper documentation is required to pull the funds ‘from UAA. ARPI Code Red Financial Report Chairman’s Report Kansas Meeting Pacific Region Consortium My trip report has been distributed, and is attached for your review Management Committee Appointment of National Conference Work Group The Chair has asked the following ARDC members to serve, and to travel to DC ‘for the March Consultation with the Chair and Executive Director: Gene Kane- will pay for travel expenses Tom Harris- will pay for travel expenses Bob Henrichs- ARDC funded travel Action Items Appointment of ARPI Board Adoption of Bylaw Amendments Adoption of 2004 Strategic Plan Budget Review Implementation Schedule Approval of New Cooperator Other Business Adjournment ALASKA RURAL DEVELOPMENT COUNCIL QUARTERLY MEETING SEPTEMBER 26, 2003 Sitka Room — Holiday Inn 8:30 am — 12:00 noon Jim Stevens called the meeting to order at 8:33 a.m. Roll call was taken and a quorum was established. Present: Melissa Boeckmann, Larry Dickerson, Tom Harris, Terry Hoefferle, Jeanine Kennedy, Sheila Kopezynski, Michael Orr, Jay Page, (left at 9:30) Charles Parker, Joe Sarcone, Greg Kellogg of the EPA office sat in until Joe was able to attend) Jim Stevens, Ross Schaeffer, Rhonda Smith, Marvin Yoder, Charles Akers, and Helen Vik, recording secretary. Absent: Donne Fleagle, Margaret Galovin, Mike Harper, Robert Henrichs, Gene Kane, and Fred Pearce Agenda: Motion made by Jay Page to adopt agenda with the additions. It was seconded by Larry Dickerson. Motion passed. Additions: Revisit Denali commission policy and discuss Senator Stevens position regarding tribes. Minutes: Terry Hoefferle made a motion to adopt the minutes of the May meeting. Sheila Kopezynski seconded the motion. Motion passed. Election of Chair: Jim Stevens and Terry Hoefferle were nominated. Jim Stevens was elected chair for one year. Introduction of members was held. Membership agreements were signed. Those who did not receive or sign membership agreement will be sent one via email to sign and return to office. Executive Director Report: Chuck presented his report, subjects discussed: e ARDC is working to improve current ARDC web site. e Jim and Chuck attended two day USDA retreat in Girdwood. e Bylaws will be reviewed by the Management Committee and sent to members by the end of November. e Long term training for CODE RED project and FEMA (Federal Emergency Management Agency). Phase 1 of the CODE RED project is to get the equipment to the Villages and Phase 2 to follow-up ongoing training. Long term strategies are needed to certify fire stations so they can survive for long term fire protection. A grant will be re-submitted to USDA-RD for continuation of CODE RED to bring more equipment into the villages not yet served. FCC visit partnering with Yukon-Kuskokwim Health Corporation (Bethel) to bring FCC to villages of Emmonak, Akiak, and Holy Cross on Saturday and Sunday, September 27 and 28. 38 SRD Councils received funding of $15,600 plus $3000 which requires two members of ARDC to attend a workshop, which is aimed at strengthening Council’ capacity to serve rural America. Workshop will be held on strategic planning, annual work plans, Council board development, and non-Federal Funding. Jim and Chuck will attend this meeting in Kansas in mid November. UPDATE — Confirmation was received Tuesday, September 28, from NRDP and total amount awarded was $20,200. The workshop in Kansas City, Missouri has been scheduled for November 3-5, 2003. Financial report was discussed. It was included in the packet received by members. A discussion was held on The Veterans Corporation Entrepreneurial Training (VET) Program. Larry Dickerson has been talking with the Veteran program people in Washington, DC. He will set up a teleconference for all committee members in the next two weeks. Sheila Kopezynski, Michael Orr and Larry volunteered to serve on the Entrepreneurship committee and to bring the program to Alaska. Chuck wants to make this a part of the Work Plan for the years 2003- 2004. Work Plan 2003-2004: Work plan discussions were held and the following items are to be considered by the Management Committee at their next meeting to add or delete from the work plan. The plan will be sent to members to review. Add to Action Committees: Fire Fighting, FEMA — Marvin Yoder, Chair — under Community Development. Delete “Healthy Communities” Goal #1, in work plan, page 8. Make Goal #1: To actively work on the project Code Red and target initiatives for the sustainability of rural fire protection and programs. Page 9 add: To procure additional funding for Project Code Red. Plan on “Web Meetings” so more people can participate in electronic communication. To increase communication web cast one event to rural communities the first year. Partner with AVI to broadcast AVI Annual meeting. Sustainable utilities Resource extractions, roads in Alaska, protection of environment, indigenous people, there are strong efforts being made toward regionalization. Establish forums Private lands issue, rebuilding Alaska wildlife, make it a strong issue for ARDC. White paper to every Village and City and lay out to all what is sustainable? Be an information vehicle for rural Alaska. Add a box on page 11 and put in the Veterans program Management Committee: Chuck Akers Tom Harris Gene Kane Sheila Kopezynski Charles Parker Jim Stevens Next quarterly meeting: Next quarterly meeting will be held the first week in December in conjunction with BIA Providers Conference. Date and time will be set by the Management Committee and members will be notified. Meeting adjourned at 12:00 noon. ALASKA RURAL DEVELOPMENT COUNCIL MEMBERSHIP ROSTER Mr. Bill Allen, State Director USDA Rural Development Alternate: Sheila Kopezynski 800 West Evergreen, Suite 201 Palmer, AK 99645 (907) 761-7705 Fax: (907) 761-7783 or 7784 ballen@ak.usda.gov sheila.kopczynski@ak.usda.gov Ph. 761-7716 Edgar Blatchford, Commissioner VY Dept. of Community & Economic Development Alternate: Gene Kane Community & Business Development 550 West 7" Avenue, Ste. 1770 Anchorage, AK 99501-3501 (907) 269-4580 Fax: (907) 443-2591 gene_kane@dced.state.ak.us Melissa Boeckmann % Director of Econ. & Com. Dev. Program, Kawerak, Inc. Bering Strait Development Council PO Box 948 Nome, AK 99762 (907) 443-9005 Fax: (907) 443-2591 melissab@kawerak.org Donne Fleagle, General Manager MINT, Limited u PO Box 309 McGrath, AK 99627 (907) 524-3391 DFlea79969@aol.com 2 Margaret Galovin Aleutian/Pribilof Islands Assoc. 201 East 3" Avenue Anchorage, AK 99501 (907) 276-2700 Fax: (907) 279-4351 margaretg@apiai.com o ne. Michael Harper, Deputy Director 5 Rural Energy y Alaska Industrial Dev. & Export Authority 813 West Northern Lights Blvd. Anchorage, AK 99503 (907) 269-3000 Fax: (907) 269-3044 mharper@aidea.org Mr. Tom Harris, President/CEO Alaska Village Initiatives A Chair: Code Red 1577 C Street, Suite 304 Anchorage, AK 99501 (907) 274-5400 Fax: (907) 263-9971 taharris@akvillage.com Mr. Robert Henrichs, President © The Native Village of Eyak PO Box 1388 Cordova, AK 99574 (907) 424-7738 Fax: (907) 424-7739 rhenrichs@tribalnet.org Mr. Terry Hoefferle, CEO Bristol Bay Native Association 4 PO Box 825 Dillingham, AK 99576 (907) 842-5257 Fax: (907) 842-5932 thoefferle@bbna.com Ms. Jeanine Kennedy, Executive Director RurAICAP P.O. Box 200908 {o Anchorage, AK 99520 (907) 279-2511 Fax: (907) 278-2309 jkennedy@ruralcap.com Dr. Anthony Nakazawa, Director Cooperative Extension Service, UAF P.O. Box 756180 if Fairbanks, AK 99775-6180 (907) 474-7246 Fax: (907) 474-6971 Beeper (907) 459-7918 fnatn@aurora.uaf.edu Alternate for Tony Nakazawa Larry Dickerson, Community Development Chair DANRD & CES 2221 E. Northern Lights Blvd. Suite 213 Anchorage, AK 99508 (907) 279-2710 Fax: (907) 279-2716 ffled@uaf.edu Michael Orr Alaska Growth Capital 2121 Abbott Road, Ste 101 Anchorage, AK 99507 (907) 349-4904 Fax: (907) 349-4924 michaelorr@acsalaska.net (vv Mr. Jay Page, Vice-President 00 First National Bank of Anchorage Chair: Entrepreneurship committee PO Box 100720 Anchorage, AK 99510 (907) 777-5610 Fax: (907) 777-3886 jpage@fnbalaska.com 02/05/04 ALASKA RURAL DEVELOPMENT COUNCIL MEMBERSHIP ROSTER Rick Leibowitz, Executive Director \4 MAT-SU Resource & Conservation & Dev. Inc. 1700 E. Bogard, Suite 203 Wasilla, AK 99645 (907) 373-1062 Fax: (907) 373-1064 matsurcd@mtaonline.net Dr. Fred Pearce \ i Journalism Department University of Alaska Anchorage Chair Telecommunication Committee 3211 Providence Drive Anchorage, AK 99508 (907) 786-4183 or 786-6821 Fax: (907) 786-4190 fpearce@jpc.uaa.alaska.edu Joe Sarcone, Rural Sanitation Coordinator EPA - Alaska Operation Office \} 222 West 7" Avenue Anchorage, AK 99501 (907) 271-1316 Fax: (907) 271-3424 sarcone.joseph@epa.gov Ross L. Schaeffer, Sr., Mayor Northwest Arctic Borough PO Box 1110 Kotzebue, AK 99752 (907) 442-2500 Fax: (907) 442-2930 mayor@northwestarcticborough.org Tammy Shellikoff AITC \ Box 35 False Pass, AK 99583 (907) 548-2227 Fax: (907) 548-2240 tammy|shellikoff@yahoo.com Ms. Rhonda Smith Alaska Job Corp Center iG 750 Cope Industrial Way Palmer, AK 99645 (907) 746-8861 Fax: (907) 746-8810 smithrh@jcdc.jobcorps.org thonda.smith@ardc.alaska.edu Mr. Jim Stevens, Owner Stevens Lodge CHAIR of Council P.O. Box 220145 Anchorage, AK 99522 (907) 575-8918 Fax: (907) 243-3494 jstevens@alaska.net \ ny? Mr. Marvin Yoder, City Manager City of Galena ( P.O. Box 149 ? Galena, AK 99741 (907) 656-1301 Fax: (907) 656-1769 marviny@arctic.net Mr. Chuck Akers, Executive Director Alaska Rural Development Council 3211 Providence Drive, ADM 154 Anchorage, AK 99508 (907) 786-4661 Fax: (907) 786-4662 ancja@uaa.alaska.edu 02/05/04 ARDC Telecommunications Committee Activity Report Oct. 03 through Jan. 31 04 The Telecommunications Committee is pleased to report the following progress on Strategic Plan tasks: Collaboration with FCC Telecommunications Chair met with FCC staff to: 1. Establish parameters and areas of responsibility for the development of a community “how-to” manual for forming and operating a tribally or community- owned telecommunications company. It was decided that the scope of the manual would be limited to the sale and distribution of internet services. FCC participation, subject to approval by the Office of General Counsel, would include: Review of regulatory requirements for community eligibility, compliance requirements of the Universal Services Acceptance Corporation, compilation of relevant public documents. Assistance in the identification of financial resources to support capitalization and operations. Secure continued participation with ARDC and other State RDCs in outreach efforts including: Participation in the upcoming Consultation (conference) in March Sharing reports on Alaska rural telecommunications. Utilizing ARDC to facilitate FCC’s Tribal Outreach Initiative Participation in the FCC/Rural Utilities Services rural telecommunications initiative, including the possible selection of Alaska for a demonstration project. aes Pp ARDC Management Committee Activity Report Oct. 1 ‘03 through January 31 ‘04 The Management Committee has conducted two meetings since the ARDC Annual Meeting. The first meeting was held in October, at the AVI Conference room, at which time the following actions were taken: Amendments to the Bylaws were approved for full ARDC Board adoption. The ARDC Strategic Plan for FY 04 was approved for full ARDC Board adoption. The budget for FY04 was drafted. The Executive Director was authorized and directed to hire a replacement for Helen Vic. RWNPr The second meeting was held on January 4, at the Division of Community Advocacy offices, at which time the following actions were taken: 1. The Strategic Plan for FY04 was amended to include participation of ARDC in the formation of the Pacific Rim Consortium of State Rural Development Councils. 2. The method for calculating the in-kind contribution rate for ARDC Board member’s time was approved at $75 per hour. 3. The time and place of the quarterly ARDC meeting was set for 9 AM on Feb. 6, 2004, at the AVI Conference room. Alaska Rural Development Council Management Committee Meeting DCED Conference Room Anchorage, Alaska January 13, 2004 — 9:00 am Meeting was called to order by Chair, Jim Stevens at 9:00 am. Present: Chuck Akers, Tom Harris, Jim Stevens, Gene Kane, and Angela Camos, recorder. Reports given: Chuck Akers on the hiring of the new Program Assistant. There were four responses to the word-of-mouth advertising for this position. Each candidate was informed what the position involved and that there was a possibility that the funding could run out in October of this year. The deciding factors for this applicant were her newsletter and bookkeeping skills as well as her knowledge of the university system. Jim Stevens, on the adoption of the addition to the Annual Work Plan This is a result of the meeting in Kansas and the formation of a Pacific Region SRCD work group. The positive is there will be more collaboration and a stronger voice of the issues in the west. The negative is the travel. Motion is made by Tom Harris that the ARDC adopt regionalization into the current work plan. Gene Kane seconds the motion. Motion passes. The national office will be scheduling a teleconference ASAP with the Pacific Partners, it should be happening prior to the Washington, DC conference in March, on the 15" — 17", Jim will be sending an email to the group. Motion is made by Tom Harris that 4 people attend the Washington DC conference in March. Gene Kane seconds the motion. Motion passes. It is suggested that the members share rooms at the conference, those present were all in general agreement. Members will need to establish a rate for their in-kind work contributions; other states have already done this. Illinois’ rate is $100.00 per hour and was thought to be too high. Motion is made by Tom Harris that the in-kind rates for member work contributions be $75.00 per hour. Gene Kane seconds the motion. Motion passes. It is suggested that members now track their in-kind work contributions in some way. Also keep track of receipts and other expenditures, such as airfare. The next quarterly meeting is scheduled for February 6, 2004 at AVI, from 9:00 am to 2:00 pm. Upcoming dates: Small Business Conference — February 17-19 at the Sheraton AVI mtg — February 19" in the afternoon at the Sheraton Village Wildlife — February 20" Washington DC conference — March 15-17 Webcast wildlife winter forage — production date — March 22 ARDC Telecommunications Committee Activity Report Oct. 03 through Jan. 31 04 The Telecommunications Committee is pleased to report the following progress on Strategic Plan tasks: Collaboration with FCC Telecommunications Chair met with FCC staff to: 1. Establish parameters and areas of responsibility for the development of a community “how-to” manual for forming and operating a tribally or community- owned telecommunications company. It was decided that the scope of the manual would be limited to the sale and distribution of internet services. FCC participation, subject to approval by the Office of General Counsel, would include: Review of regulatory requirements for community eligibility, compliance requirements of the Universal Services Acceptance Corporation, compilation of relevant public documents. Assistance in the identification of financial resources to support capitalization and operations. 2. Secure continued participation with ARDC and other State RDCs in outreach efforts including: Participation in the upcoming Consultation (conference) in March Sharing reports on Alaska rural telecommunications. Utilizing ARDC to facilitate FCC’s Tribal Outreach Initiative Participation in the FCC/Rural Utilities Services rural telecommunications initiative, including the possible selection of Alaska for a demonstration project. ae ePp ARDC Management Committee Activity Report Oct. 1 ‘03 through January 31 ‘04 The Management Committee has conducted two meetings since the ARDC Annual Meeting. The first meeting was held in October, at the AVI Conference room, at which time the following actions were taken: Amendments to the Bylaws were approved for full ARDC Board adoption. The ARDC Strategic Plan for FY 04 was approved for full ARDC Board adoption. The budget for FY04 was drafted. The Executive Director was authorized and directed to hire a replacement for Helen Vic. PYNE The second meeting was held on January 4, at the Division of Community Advocacy offices, at which time the following actions were taken: 1. The Strategic Plan for FY04 was amended to include participation of ARDC in the formation of the Pacific Rim Consortium of State Rural Development Councils. 2. The method for calculating the in-kind contribution rate for ARDC Board member’s time was approved at $75 per hour. 3. The time and place of the quarterly ARDC meeting was set for 9 AM on Feb. 6, 2004, at the AVI Conference room. Alaska Rural Development Council Management Committee Meeting DCED Conference Room Anchorage, Alaska January 13, 2004 — 9:00 am Meeting was called to order by Chair, Jim Stevens at 9:00 am. Present: Chuck Akers, Tom Harris, Jim Stevens, Gene Kane, and Angela Camos, recorder. Reports given: Chuck Akers on the hiring of the new Program Assistant. There were four responses to the word-of-mouth advertising for this position. Each candidate was informed what the position involved and that there was a possibility that the funding could run out in October of this year. The deciding factors for this applicant were her newsletter and bookkeeping skills as well as her knowledge of the university system. Jim Stevens, on the adoption of the addition to the Annual Work Plan This is a result of the meeting in Kansas and the formation of a Pacific Region SRCD work group. The positive is there will be more collaboration and a stronger voice of the issues in the west. The negative is the travel. Motion is made by Tom Harris that the ARDC adopt regionalization into the current work plan. Gene Kane seconds the motion. Motion passes. The national office will be scheduling a teleconference ASAP with the Pacific Partners, it should be happening prior to the Washington, DC conference in March, on the 15" — 17". Jim will be sending an email to the group. Motion is made by Tom Harris that 4 people attend the Washington DC conference in March. Gene Kane seconds the motion. Motion passes. It is suggested that the members share rooms at the conference, those present were all in general agreement. Members will need to establish a rate for their in-kind work contributions; other states have already done this. Illinois’ rate is $100.00 per hour and was thought to be too high. Motion is made by Tom Harris that the in-kind rates for member work contributions be $75.00 per hour. Gene Kane seconds the motion. Motion passes. It is suggested that members now track their in-kind work contributions in some way. Also keep track of receipts and other expenditures, such as airfare. The next quarterly meeting is scheduled for February 6, 2004 at AVI, from 9:00 am to 2:00 pm. Upcoming dates: Small Business Conference — February 17-19 at the Sheraton AVI mtg — February 19" in the afternoon at the Sheraton Village Wildlife — February 20" Washington DC conference — March 15-17 Webcast wildlife winter forage — production date — March 22 Provision of the Farm Security and Rural Investment Act of 2002 related to the National Rural Development Partnership and State Rural Development Councils (H.Rept. 107-424, P.L. 107-171) SEC. 6021. NATIONAL RURAL DEVELOPMENT PARTNERSHIP. Subtitle D of the Consolidated Farm and Rural Development Act (7 U.S.C. 1981 et seq.) (as amended by section 5321) is amended by adding at the end the following: “SEC. 378. NATIONAL RURAL DEVELOPMENT PARTNERSHIP. ‘‘(@) DEFINITIONS.—In this section: “() AGENCY WITH RURAL RESPONSIBILITIES.—The term ‘agency with rural responsibilities’ means any executive agency (as defined in section 105 of title 5, United States Code) that implements a Federal law, or administers a program, targeted at or having a significant impact on rural areas. “(2) COORDINATING COMMITTEE.—The term ‘Coordinating Committee’ means the National Rural Development Coordinating Committee established by subsection (c). “@) PARTNERSHIP.—The term ‘Partnership’ means the National Rural Development Partnership continued by subsection (b). “(4) STATE RURAL DEVELOPMENT COUNCIL.—The term ‘State rural development council’ means a State rural development council that meets the requirements of subsection (d). ‘“(b) PARTNERSHIP.- “() IN GENERAL.—The Secretary shall continue the National Rural Development Partnership composed of — ““(A) the Coordinating Committee; and ““(B) State rural development councils. “(2) PURPOSES.—The purposes of the Partnership are to empower and build the capacity of States and rural communities to design flexible and innovative responses to their own special rural development needs, with local determinations of progress and selection of projects and activities. ““(3) GOVERNING PANEL.— “(A) IN GENERAL.—A panel consisting of representatives of the Coordinating Committee and State rural development councils shall be established to lead and coordinate the strategic operation, policies, and practices of the Partnership. “(B) ANNUAL REPORTS.—In conjunction with the Coordinating Committee and State rural development councils, the panel shall prepare and submit to Congress an annual report on the activities of the Partnership. “(4) ROLE OF FEDERAL GOVERNMENT.—The role of the Federal Government in the Partnership may be that of a partner and facilitator, with Federal agencies authorized— “‘(A) to cooperate with States to implement the Partnership; “(B) to provide States with the technical and administrative support necessary to plan and implement tailored rural development strategies to meet local needs; “(C) to ensure that the head of each agency with rural responsibilities designates a senior-level agency official to represent the agency on the Coordinating Committee and directs appropriate field staff to participate fully with the State rural development council within the jurisdiction of the field staff; and “(D) to enter into cooperative agreements with, and to provide grants and other assistance to, the Coordinating Committee and State rural development councils. “(c) NATIONAL RURAL DEVELOPMENT — COORDINATING COMMITTEE.— “(1) ESTABLISHMENT.—The Secretary shall establish a National Rural Development Coordinating Committee within the Department of Agriculture. “(2) COMPOSITION.—The Coordinating Committee shall be composed of — “‘(A) I representative of each agency with rural responsibilities; and ‘(B) representatives, approved by the Secretary, of — “(i) national associations of State, regional, local, and tribal governments and intergovernmental and multijurisdictional agencies and organizations; ““(ii) national public interest groups; “(iii) other national nonprofit organizations that elect to participate in the activities of the Coordinating Committee; and “‘(iv) the private sector. (3) DUTIES.—The Coordinating Committee shall— “(A) support the work of the State rural development councils; “(B) facilitate coordination of rural development policies, programs, and activities among Federal agencies and with those of State, local, and tribal governments, the private sector, and nonprofit organizations; “(C) review and comment on policies, regulations, and proposed legislation that affect or would affect rural areas and gather and provide related information; “(D) develop and facilitate strategies to reduce or eliminate administrative and regulatory impediments; and “(E) require each State rural development council receiving funds under this section to submit an annual report on the use of the funds, including a description of strategic plans, goals, performance measures, and outcomes for the State rural development council of the State. (4) FEDERAL PARTICIPATION IN COORDINATING COMMITTEE.— “(A) IN GENERAL.—A Federal employee shall fully participate in the governance and operations of the Coordinating Committee, including activities related to grants, contracts, and other agreements, in accordance with this section. “(B) CONFLICTS.—Participation by a Federal employee in the Coordinating Committee in accordance with this paragraph shall not constitute a violation of section 205 of 208 of title 18, United States Code. “(5) ADMINISTRATIVE SUPPORT.—The Secretary may provide such administrative support for the Coordinating Committee as the Secretary determines is necessary to carry out the duties of the Coordinating Committee. “(6) PROCEDURES.—The Secretary may prescribe such regulations, bylaws, or other procedures as are necessary for the operation of the Coordinating Committee. “(d) STATE RURAL DEVELOPMENT COUNCILS. — “() ESTABLISHMENT.—Nowwithstanding chapter 63 of title 31, United States Code, each State may elect to participate in the Partnership by entering into an agreement with the Secretary to recognize a State rural development council. ““(2) COMPOSITION.—A State rural development council shall— ““(A) be composed of representatives of Federal, State, local, and tribal governments, nonprofit organizations, regional organizations, the private sector, and other entities committed to rural advancement; and “(B) have a nonpartisan and nondiscriminatory membership that— “@ is broad and representative of the economic, social, and political diversity of the State; and “‘(ii) shall be responsible for the governance and operations of the State rural development council. “(3) DUTIES.—A State rural development council shall— “(A) facilitate collaboration among Federal, State, local, and tribal governments and the private and nonprofit sectors in the planning and implementation of programs and policies that have an impact on rural areas of the State; “(B) monitor, report, and comment on policies and programs that address, or fail to address, the needs of the rural areas of the State; “(© as part of the Partnership, in conjunction with the Coordinating Committee, facilitate the development of strategies to reduce or eliminate conflicting or duplicative administrative or regulatory requirements of Federal, State, local, and tribal governments; and “(D)(i) provide to the Coordinating Committee an annual plan with goals and performance measures; and ““(ii) submit to the Coordinating Committee an annual report on the progress of the State rural development council in meeting the goals and measures. “(4) FEDERAL PARTICIPATION IN STATE RURAL DEVELOPMENT COUNCILS.— “(A) IN GENERAL.—A State Director for Rural Development of the Department of Agriculture, other employees of the Department, and employees of other Federal agencies with rural responsibilities shall fully participate as voting members in the governance and operations of State rural development councils (including activities related to grants, contracts, and other agreements in accordance with this section) on an equal basis with other members of the State rural development councils. “(B) CONFLICTS.—Participation by a Federal employee in a State rural development council in accordance with this paragraph shall not constitute a violation of section 205 or 208 of title 18, United States Code. ““(e) ADMINISTRATIVE SUPPORT OF THE PARTNERSHIP.— “(1) DETAIL OF EMPLOYEES.— “(A4) IN GENERAL.—In_ order to provide experience in intergovernmental collaboration, the head of an agency with rural responsibilities that elects to participate in the Partnership may, and is encouraged to, detail to the Secretary for the support of the Partnership 1 or more employees of the agency with rural responsibilities without reimbursement for a period of up to 1 year. “(B) CIVIL SERVICE STATUS.—The detail shall be without interruption or loss of civil service status or privilege. “(2) ADDITIONAL SUPPORT.—The Secretary may provide for any additional support staff to the Partnership as the Secretary determines to be necessary to carry out the duties of the Partnership. “(3) INTERMEDIARIES.—The Secretary may enter into a contract with a qualified intermediary under which the intermediary shall be responsible for providing administrative and technical assistance to a State rural development council, including administering the financial assistance available to the State rural development council. “(@) MATCHING REQUIREMENTS FOR STATE RURAL DEVELOPMENT COUNCILS.— “(l) IN GENERAL.—Except as provided in paragraph (2), a State rural development council shall provide matching funds, or in-kind goods or services, to support the activities of the State rural development council in an amount that is not less than 33 percent of the amount of Federal funds received from a Federal agency under subsection (g)(2). (2) EXCEPTIONS TO MATCHING REQUIREMENT FOR CERTAIN FEDERAL FUNDS.—Paragraph (1) shall not apply to funds, grants, funds provided under contracts or cooperative agreements, gifts, contributions, or technical assistance received by a State rural development council from a Federal agency that are used— “(A) to support 1 or more specific program or project activities; or “(B) to reimburse the State rural development council for services provided to the Federal agency providing the funds, grants, funds provided under contracts or cooperative agreements, gifts, contributions, or technical assistance. “(3) DEPARTMENT'S SHARE.—The Secretary shall develop a plan to decrease, over time, the share of the Department of Agriculture of the cost of the core operations of State rural development councils. ‘“(g) FUNDING.— “(1) AUTHORIZATION OF APPROPRIATIONS.—There is authorized to be appropriated to carry out this section $10,000,000 for each of fiscal years 2003 through 2007. (2) FEDERAL AGENCIES.— “(A) IN GENERAL.—Notwithstanding any other provision of law limiting the ability of an agency, along with other agencies, to provide funds to the Coordinating Committee or a State rural development council in order to carry out the purposes of this section, a Federal agency may make grants, gifts, or contributions to, provide technical assistance to, or enter into contracts or cooperative agreements with, the Coordinating Committee or a State rural development council. “(B) ASSISTANCE.—Federal agencies are encouraged to use funds made available for programs that have an impact on rural areas to provide assistance to, and enter into contracts with, the Coordinating Committee or a State rural development council, as described in subparagraph (A). “(3) CONTRIBUTIONS.—The Coordinating Committee and a State rural development council may accept private contributions. “(h) TERMINATION.—The authority provided under this section shall terminate on the date that is 5 years after the date of enactment of this section. ”’. Joint Explanatory Statement of the Committee of Conference (11) National Rural Development Partnership The House bill adds a new section to Subtitle E of the ConAct to establish a National Rural Development Partnership composed of the Coordinating Committee and the state rural development councils. (Section 615) The Senate amendment amends Subtitle D of the ConAct to add the NRDP composed of the Coordinating Committee and the state rural development councils. (Section 611) The Conference substitute adopts the Senate provision with an amendment clarifying the Senate language and authorizing up to $10 million per fiscal year. (Section 6021) The Conference substitute includes provisions which are intended to ensure the accountability of State Rural Development Councils (SRDCs) to the rural residents they are expected to serve and to agencies which provide financial support for their operations. The Managers specifically intend that all SRDCs will continue to abide by or come into compliance with the structural and process guiding principles of this section. The Managers also intend that USDA/Rural Development State Directors and other employees of USDA and other Federal agencies with rural responsibilities will fully participate as voting members in the governance and operations of SRDCs on an equal basis with other SRDC members. The Managers expect the National Rural Development Coordinating Committee to make significant progress toward the goal of better coordinating the rural policies and programs of Federal agencies and developing greater collaboration between the Federal government, the States, and others with resources to invest in rural areas. The Partnership has depended on voluntary contributions of discretionary funds from multiple Federal agencies to support its activities. This system has not met all of the needs of the SRDC. Accordingly, the Conference substitute contains an authorization for annual appropriations of $10 million. The Managers encourage Federal agencies, whether or not they have contributed to the Partnership in the past, to financially support collaborative initiatives managed by SRDCs. The Managers specifically intend that all Federal funds that are provided to the SRDCs will be used solely for SRDC operations and projects and that the use of these funds will be controlled exclusively by the SRDCs’ governing boards. The Managers also strongly urge SRDCs to identify additional sources of non-Federal funds to support their activities. SRDCs currently operate in 40 States. The Managers encourage the Secretary to work with the remaining 10 States to establish SRDCs. ALASKA RURAL DEVELOPMENT COUNCIL Bylaws ARTICLE |. GENERAL Section 1. Name. The name of ARDC is the Alaska Rural Development Council (ARDC). Section 2. Purpose. As authorized by Congress under the 2003 Farm Security and Rural Investment Act (Section 6021), the purpose of ARDC is to ¢ — facilitate collaboration among Federal, State, local and tribal governments and the private and nonprofit sectors in the planning and implementation of programs and policies that have an impact on rural areas of the State; monitor, report and comment on policies and programs that address, or fail to address, the needs of the rural areas of the State; e facilitate the development of strategies to reduce or eliminate conflicting or duplicative administrative or regulatory requirements of Federal, State, local and tribal governments; ¢ provide to the Coordinating Committee an annual plan with goals and performance measures and an annual report on the progress of the State rural development council in meeting the goals and measures. Section 3. Area. The area of service of ARDC shall be the state of Alaska. Section 4. Guiding Principals Alaska Rural Development Council advocates sustainable community economies through facilitation, collaboration, and communication. The Council has adopted a set of guiding principals that helps screen all activity and advise the Council on rural issues. These guiding principals do not change. These are: 1. Strategies must be locally driven, local people making local decisions Information must be complete and balanced Capacity is critical to success Opportunities must be shared Resources exist and are compatible and available to receptive communities af ON ARTICLE Il. ARDC MEMBERSHIP Section 1. | General Powers. The Board of Directors shall manage the business and affairs of ARDC. ARDC shall have the power to create subsidiary organizations to assist in the fulfillment of its Mission. Section 2. _ ARDC Membership. ARDC general membership shall be comprised of the following Agencies, Organizations, Institutions, and Businesses: Federal Agency Representatives State Agency Representatives Alaska Regional Development Organizations (ARDOR) Representatives Alaska Native Claims Settlement Act (ANCSA) Regional Corporation Representatives ANCSA Regional Non-Profits Alaska Tribal Council Representatives Private Business Representatives ANCSA Village Corporation Representatives Financial Institution Representatives Local Government Representatives (AML) Educational Institution Representatives At-Large Organization Representatives Alaska Rural Development Council Bylaws Section 3. Representation on ARDC Board. The ARDC Board of Directors shall be comprised of no more than two representives of the each category ARDC membership as described in Section 2 above. ARDC members shall acquire Director status as follows: A. Federal Agency Representatives will be elected by the registered federal agencies in attendance at the Annual Meeting of ARDC. B. State Agency Representatives will be designated by the Office of the Governor. Cc. ARDOR Representatives will be designated by the Association of Alaska Regional Development Organizations or its successors. D. ANCSA Regional Corporation Representatives will be elected by the representatives from the twelve (12) Alaska-based ANCSA regional corporations in attendance at the Annual Meeting. E. ANCSA Regional Corporation Representatives will be elected by the representatives from the twelve (12) Alaska-based ANCSA regional non-profit Corporations in attendance at the Annual Meeting. F. Tribal Government Representatives will be designated by the Alaska Inter-Tribal Council. G. Private Business Representatives will be elected by the registered private businesses in attendance at the Annual Meeting of ARDC. E. ANCSA Village Corporation Representatives will be elected by the registered ANCSA village corporations in attendance at the Annual Meeting of ARDC. F. Financial Institution Representatives will be elected by the registered financial institutions in attendance at the Annual Meeting of ARDC. G. Local Government Representatives will be designated by the Alaska Municipal League. H. Educational Institution Representatives will be elected by the registered educational institutions in attendance at the Annual Meeting of ARDC. I. At-Large Representatives will be elected by the registered at-large organizations in attendance at the Annual Meeting of ARDC. ARTICLE Ill. MEETINGS Section 1. Annual Meetings. An Annual Meeting of ARDC shall be held at a time to be determined by the Board of Directors. The Board of Directors may provide by resolution the date, time, and place for the holding of an Annual Meeting. Notice of the Annual meeting shall be given at least 45 days prior to the date of the Annual Meeting. Annual Meetings shall be held at locations within the state of Alaska. Section 2. Board of Directors. The Management Committee shall meet at least once each quarter, additional meetings may be called by the Chairperson. Section 3. Special Meetings. The Chairperson of ARDC may, when they deem it expedient, call a special meeting of the full ARDC or Board of Directors for the purpose of transacting any business designated in the call. Such meetings may be attended by teleconference. The call for @ special meeting shall be wired or mailed to the business or home address of members of the full ARDC or Management Committee at least 10 working days prior to the date of such a Special Meeting. At such special meetings, no business shall be considered other than as designated in the call, unless all members of the full ARDC or Management Committee are present at the Special Meeting or those not present have signed or wired a Waiver of Notice and Consent to Amended ARDC Bylaws 11/10/2003 2 Alaska Rural Development Council Bylaws Hearing, a quorum otherwise being present, in which case any and all business may be transacted. Section 4. | Quorum. A. A quorum for the Annual Meeting ARDC shall be a majority of members registered for the Annual Meeting. Votes taken shall require a majority of those members present and voting for passage. ‘ B. A quorum for the Board of Directors shall be 9 members, provided that no more than 50% of Board meetings shall have a quoroum of less than 51% of the Board of Directors. Section 5. Notices Agenda, Minutes. Meetings of ARDC, committees, and subcommittees shall be preceded by reasonable notice of the time, place, and subject matter of the proceeding. Reasonable notice is defined as 30 days for quarterly meetings and 10 workdays for special meetings. Agendas shall be provided to ARDC, committees, and subcommittees at least two weeks prior to meeting commencement. Minutes shall be provided to ARDC, committees, and subcommittees not later than 10 workdays from end of meeting. Section 6. | Order of Business. At a regular meeting of ARDC, the following items shall be the order of business: roll call approval of agenda approval of the minutes of the previous meeting financial report public participation report of the Executive Director report of the Chairperson reports of each committee unfinished business new business other business ARDC members’ comments set next meeting date, time and place adjournment 257° Ac-LlOnmooOmy Meetings shall be conducted by the Chairperson and in accordance with Robert's Rules of Order (of the most recent edition), except as ARDC may otherwise provide by resolution. Minutes shall be kept at all meetings, and such unapproved minutes shall be distributed to attendees within 10 work days after the end of the meeting. Section 7. Voting. Proxy votes are not allowed. A vote shall be considered valid if given verbally either in person or by teleconference at any meeting of ARDC, a committee, or a subcommittee. Regularly scheduled Board of Director meetings require personal attendance. No more than one member may represent any single state department or federal agency or company/organization or any if its subsidiaries. For purposes of full ARDC meetings, an organization must designate its official representative in order to cast a vote. Section 8. Required Affirmative Votes. All actions of ARDC or Board of Directors must be approved by the majority of the members present at a meeting of ARDC, as defined in Article III, Section 4. Section 9. _ Removal Directors. Directors of ARDC are expected to attend all meetings. Any ARDC Director may be removed in accordance with any one of the following provisions: A. Any Board member who is absent, without a valid excuse acceptable to the Board of Directors, for two (2) consecutive meetings during their term of office shall be automatically removed from the Board of Directors. Amended ARDC Bylaws 11/10/2003 3 Alaska Rural Development Council Bylaws B. Vacancies on ARDC or other committees resulting from removal shall be filled in the manner prescribed in Article IV, Section 9 of these Bylaws. Section 10. Fees and Compensation. Members and Directors of ARDC, shall not receive compensation for their services, except as allowed by resolution of the Board of Directors. ARTICLE IV. OFFICERS Section 1. | Method of Selection. The officers of ARDC shall be the Chairperson, a Vice- Chairperson, and a Secretary. The Officers shall be elected by the Board of Directors at the Annual Meeting. Section 2. Chairperson. The Chairperson shall preside at meetings of the ARDC Board of Directors and shall be a member of all committees. The Chairperson shall, at the meetings of ARDC and at such other times as deemed proper, communicate to ARDC on such matters and make such suggestions as may in the Chairperson's opinion tend to promote the prosperity and welfare and increase the usefulness of ARDC, and shall perform such other duties as are necessarily incident to the office of Chairperson, or as may specifically be delegated to the Chairperson by ARDC and Board of Directors. Section 3. Vice-Chair. During the absence or disability of the Chairperson, the Vice- Chairperson shall perform all the duties of the Chairperson. The Vice-Chairperson shall have such other powers and discharge such duties as may be prescribed by ARDC and Board of Directors. Section 4. Secretary. The Secretary shall have charge of such books, documents and papers as ARDC may determine. The Board of Directors may require that the Secretary sign with the Chairperson or Vice-Chairperson in the name and on behalf of ARDC, any contracts or agreements authorized by the Board of Directors. The Secretary shall, in general, perform all the duties incident to the office of Secretary, subject to the control of the Board of Directors, and shall do and perform such other duties as from time to time may be assigned by the Management Committee. Section 5. Delegation. In the case of absence or the inability to act of any officer of ARDC or Board of Directors, and of any person herein authorized to act in his person, the Board of Directors may from time to time delegate the powers or duties of such officer to any other officer, ARDC member, or any other person whom it may select. Section 6. Other Officers. ARDC may elect such other officers and agents as it shall deem necessary or expedient, who shall hold their offices for such terms and shall exercise such powers and perform such duties as shall be determined from time to time by ARDC. Section 7. Terms of Office. Term of office shall be for one year. Officers shall serve from time of selection until the next Annual Meeting. Section 8. Vacancies. Vacancies in the office of Chairperson, Vice-Chairperson, or Secretary or any other office may be filled by the Board of Directors at any meeting of the Board of Directors. Section 9. Vacancies in Board of Directors. Vacancies in the Board of Directors shall first be filled by allowing the vacant seat's member organization designate a replacement. Should that organization decline, the Board of Directors shall select a replacement by the next meeting of the Board of Directors. ARTICLE V. MANAGEMENT COMMITTEE Section 1. Composition. This committee will be comprised of the following positions: A. Chairperson Amended ARDC Bylaws 11/10/2003 4 Alaska Rural Development Council Bylaws B. Vice-Chairperson C. Secretary D. _ three (3) additional Board of Director members The Chairperson and Vice-Chairperson shall be the same as for the Board of Directors. The remaining four positions (Secretary and the three [3] additional Management Committee members) will be filled by election by the Board of Directors. The function of this Management Committee is to act on behalf of the Board of Directors on financial and management issues of ARDC that arise between Quarterly meetings.. Section 3. Responsibilities. The Management Committee will be responsible for: A.) Monitoring all ARDC expenditures, including all administrative expenses. B.) Monitoring and evaluating the perfromance of the Executive Director of ARDC. C.) Developing the following fiscal year's plan and budget. D.) Overall coordinating of ARDC workplan. Section 4. Vacancies. Vacancies within the Management Committee shall be filled by appointment by the Chairperson. ARTICLE VI. COMMITTEES/GENERAL Section1. Other Committees. ARDC’s Board of Directors may designate and appoint such other committees as deemed appropriate. These committees shall have and exercise such authority as is provided for in the actions which establish said committees. Section 2. _ General. All committee plans and budgets must be approved by a majority vote of the ARDC Board of Directors before implementation. Section 3. Committee Membership. A Board member shall serve on each committee. Membership in all committees is open to all ARDC members. No ARDC member may serve on more than two (2) committees with the exception of Management Committee members. Section 4. Term of Committee Membership. All committee members shall normally serve from the time of appointment until the next ARDC Annual Meeting. Section 5. | Committee Quorums. A quorum for the conduct of business will be the majority of the members unless otherwise specified by the Board of Directors. Section 6. Election of Other Committee Chairpersons and Vacancies and Removal from Committees. Members of other Committees shall select the Chairperson of their committee by majority vote. Such Chairpersons shall hold office for such terms as shall be determined by the ARDC Board of Directors. Vacancies on other committees shall be appointed by the Chairperson. Chairperson of committees shall hold office for a term of one (1) year. Any member of ARDC may volunteer for membership in any other committee. The Management Committee shall have the authority, at the request of the committee Chairperson, by a majority vote of the members of the Management Committee, to remove any committee member at any time. ARTICLE Vil. EXECUTIVE DIRECTOR Section 1. | Management of ARDC. ARDC may hire an Executive Director to manage the business affairs of ARDC. The Executive Director shall be an employee of ARDC approved by the Board of Directors of ARDC. The Executive Director shall receive such salary and be employed for such terms and under such provision as shall be agreed to by the Board of Directors of ARDC. The Executive Director shall direct ARDC's affairs, subject to the supervision of the Amended ARDC Bylaws 11/10/2003 5 Alaska Rural Development Council Bylaws Chairperson and the Management Committee. The Executive Director shall be an ex-officio member of all committees. Section 2. Contract. The Board of Directors may authorize the Executive Director or other designee to enter into any contract or execute and deliver any instrument in the name of ARDC. Section 3. Other Employees. The Executive Director may, with the approval of the Management Committee, hire and appoint an additional employee(s) to assist in the day-to-day operations of ARDC. Such additional employee(s) shall be salaried and employed for such duration as the Executive Director deems warranted. Such employee(s) shall report to the Executive Director and carry such titles as are appropriate to the exercise of their duties, as approved by the Management Committee. Section 4. Chairperson to Act as Executive Director. If the Management Committee does not appoint an Executive Director, the Chairperson of the Board shall perform the duties of the Executive Director until a new Executive Director is selected. This provision shall apply should the Executive Director position become vacant for any reason. The Management Committee will designate an acting Executive Director and supervise the search for a new Executive Director. ARTICLE Vill. DISSOLUTION In the event of the dissolution of ARDC, any assets thereof remaining after paying or adequately providing for the debts and obligations of ARDC and expenses of dissolution shall be returned to the contributing partners, based on the pro rata percentages of their contributions to ARDC. ARTICLE IX. AMENDMENTS These Bylaws may be altered, amended or repealed, and any new bylaws be adopted, by a majority vote of the Board of Directors, but only if notice of the proposed amendment has been included in the notice calling the meeting. Such bylaw changes will be presented to the next ARDC board meeting. ARTICLE X. FISCAL YEAR The fiscal year of ARDC shall be July 1 through June 30. ARTICLE XI. NON-DISCRIMINATION STATEMENT ARDC is committed to a policy of nondiscrimination on the basis of race, religion, color, creed or national origin, age, handicap, sex, marital status, changes in marital status, pregnancy, parenthood, veteran's status, veteran's disability or political affiliation, in ARDC employment, promotion, training, supervision, practice, and service. ARDC will make reasonable accommodations for handicapped persons and disabled veterans in all aspects and conditions of employment. ARDC will assure that all employees and applicants are protected from coercion, intimidation, and retaliation for filing a complaint, assisting in an investigation, or objecting to discrimination. Any barriers identified will be reviewed and specific management projects will be developed and implemented to overcome the effects of such barriers. ARTICLE XIl. DEFINITIONS MEMBER - For purposes of ARDC composition (see Article II, Section 2) the "member" is the agency/department/company/organization. Amended ARDC Bylaws 11/10/2003 6 Alaska Rural Development Council Bylaws REPRESENTATIVE - For purposes of ARDC composition (see Article Il, Section 2) a "Representative" is an individual from the "member" agency/department/company/organization representing that agency/department/company/organization; representatives of the "member" may change from time to time. Amended ARDC Bylaws 11/10/2003 7 ALASKA RURAL DEVELOPMENT COUNCIL Bylaws ARTICLE |. GENERAL Section1. Name. The name of ARDC is the Alaska Rural Development Council (ARDC). Section 2. Purpose. The purpose of ARDC is to identify, coordinate and focus public and private resources and bring them to bear on the economic and social needs of rural Alaska in order to achieve sustainable solutions in a culturally and environmentally sensitive manner. Section 3. | Area. The area of service of ARDC shall be the state of Alaska. ARTICLE Il. ARDC MEMBERSHIP Section 1. General Powers. The Board of Directors shall manage the business and affairs of ARDC. Section 2. _ ARDC Membership. ARDC general membership shall be comprised of the following ARDC members: Federal Agency Representatives State Agency Representatives Alaska Regional Development Organizations (ARDOR) Representatives Alaska Native Claims Settlement Act (ANCSA) Regional Corporation Representatives ANCSA Regional Non-Profits Alaska Tribal Council Representatives Private Business Representatives ANCSA Village Corporation Representatives Financial Institution Representatives Local Government Representatives (AML) Educational Institution Representatives At-Large Organization Representatives A. Federal Agency Representatives will be elected by the registered federal agencies in attendance at the Annual Meeting of ARDC. B. State Agency Representatives will be elected by the registered state agencies in attendance at the Annual Meeting of ARDC. C. ARDOR Representatives will be designated by the Association of Alaska Regional Development Organization. D. ANCSA Regional Corporation Representatives will include one (1) representative from each of the twelve (12) Alaska-based ANCSA regional corporations. E. ANCSA Regional Corporation Representatives will include one (1) representative from each of the twelve (12) Alaska-based ANCSA regional non-profit corporations. F. Tribal Government Representatives (2) will be designated by the Alaska Inter-Tribal Council. G. Private Business Representatives will be elected by the registered private businesses in attendance at the Annual Meeting of ARDC. Alaska Rural Development Council Bylaws E. ANCSA Village Corporation Representatives will be elected by the registered ANCSA village corporations in attendance at the Annual Meeting of ARDC. F, Financial Institution Representatives will be elected by the registered financial institutions in attendance at the Annual Meeting of ARDC. G. Local Government Representatives will be designated by the Alaska Municipal League. H. Educational Institution Representatives will be elected by the registered educational institutions in attendance at the Annual Meeting of ARDC. I. At-Large Representatives will be elected by the registered at-large organizations in attendance at the Annual Meeting of ARDC. ARTICLE Ill. MEETINGS Section 1. Annual Meetings. An Annual Meeting of ARDC shall be held at a time to be determined by the Board of Directors at least 45 days prior to any proposed date. The Board of Directors may provide by resolution the date, time, and place for the holding of an Annual Meeting. Annual Meetings shall be held at locations within the state of Alaska. Section 2. Board of Directors. The Management Committee shall meet at least once each quarter; additional meetings may be called by the Chairperson. Section 3. Special Meetings. The Chairperson of ARDC may, when they deem it expedient, call a special meeting of the full ARDC or Board of Directors for the purpose of transacting any business designated in the call. Such meetings may be attended by teleconference. The call for a special meeting shall be wired or mailed to the business or home address of members of the full ARDC or Management Committee at least 10 working days prior to the date of such a Special Meeting. At such special meetings, no business shall be considered other than as designated in the call, unless all members of the full ARDC or Management Committee are present at the Special Meeting or those not present have signed or wired a Waiver of Notice and Consent to Hearing, a quorum otherwise being present, in which case any and all business may be transacted. Section 4. | Quorum. A. A quorum for the full ARDC shall be a majority of members registered for the Annual Meeting. Votes taken shall require a majority of those members present and voting for passage. B. A quorum for the Board of Directors shall be 9 members, provided that no more than 50% of Board meetings shall have a quoroum of less than 12 of the 24 members. Votes taken shall require a majority of those present and voting for passage. Section 5. Notices, Agenda, Minutes. Meetings of ARDC, committees, and subcommittees shall be preceded by reasonable notice of the time, place, and subject matter of the proceeding. Reasonable notice is defined as 30 days for quarterly meetings and 10 workdays for special meetings. Agendas shall be provided to ARDC, committees, and subcommittees at least two weeks prior to meeting commencement. Minutes shall be provided to ARDC, committees, and subcommittees not later than 10 workdays from end of meeting. Section 6. | Order of Business. At a regular meeting of ARDC, the following items shall be the order of business: A. roll call B. approval of agenda approval of the minutes of the previous meeting Amended ARDC Bylaws 2/12/01 2 Alaska Rural Development Council Bylaws financial report public participation report of the Executive Director report of the Chairperson reports of each committee unfinished business new business other business ARDC members’ comments set next meeting date, time and place adjournment Z25rAc-rOnmMo Meetings shall be conducted by the Chairperson and in accordance with Robert's Rules of Order (of the most recent edition), except as ARDC may otherwise provide by resolution. Minutes shall be kept at all meetings, and such unapproved minutes shall be distributed to attendees within 10 work days after the end of the meeting. Section 7. Voting. Proxy votes are not allowed. A vote shall be considered valid if given verbally either in person or by teleconference at any meeting of ARDC, a committee, or a subcommittee. Regularly scheduled Board of Director meetings require personal attendance. No more than one member may represent any single state department or federal agency or company/organization or any if its subsidiaries. For purposes of full ARDC meetings, an organization must designate its official representative in order to cast a vote. Section 8. | Required Affirmative Votes. All actions of ARDC or Board of Directors must be approved by the majority of the members present during the vote, as defined in Article III, Section 4. Section 9. Removal of ARDC Members. Each member of ARDC is expected to attend the scheduled Annual Meeting, and applicable other committee meetings of ARDC. Any ARDC member may be removed in accordance with any one of the following provisions: A. Any Board member who is absent, without a valid excuse acceptable to the Board of Directors, for two (2) consecutive Management Committee meetings during their term of office shall be automatically removed from the Management Committee by operation of these Bylaws. B. Vacancies on ARDC or other committees resulting from removal shall be filled in the manner prescribed in Article IV, Section 14 of these Bylaws governing vacancies. Section 10. Fees and Compensation. Members of ARDC, and its committees, as such, shall not receive a state salary for their services, but, by resolution of the Board of Directors may be allowed expenses of attendance, if any, for attendance at any full ARDC meeting, Board of Directors Meeting, Management Committee or other committee meeting. ARTICLE IV. OFFICERS Section 1. | Method of Selection. The officers of ARDC and Management Committee shall be the Chairperson, a Vice-Chairperson, and a Secretary. The Officers shall be elected by the Board of Directors. Section 2. Chairperson. The Chairperson shall preside at meetings of the full ARDC and shall be a member of all committees. The Chairperson shall, at the meetings of ARDC and at such other times as deemed proper, communicate to ARDC on such matters and make such suggestions as may in the Chairperson's opinion tend to promote the prosperity and welfare and increase the usefulness of ARDC, and shall perform such other duties as are necessarily incident to the office of Chairperson, or as may specifically be delegated to the Chairperson by ARDC and Board of Directors. Amended ARDC Bylaws 2/12/01 3 Alaska Rural Development Council Bylaws Section 3. Vice-Chair. During the absence or disability of the Chairperson, the Vice- Chairperson shall perform all the duties of the Chairperson. The Vice-Chairperson shall have such other powers and discharge such duties as may be prescribed by ARDC and Board of Directors. Section 4. Secretary. The Secretary shall have charge of such books, documents and papers as ARDC and Management Committee may determine. The Board of Directors may require that the Secretary sign with the Chairperson or Vice-Chairperson in the name and on behalf of ARDC, any contracts or agreements authorized by the Board of Directors. The Secretary shall, in general, perform all the duties incident to the office of Secretary, subject to the control of the Board of Directors, and shall do and perform such other duties as from time to time may be assigned by the Management Committee. Section 5. Delegation. In the case of absence or the inability to act of any officer of ARDC or Board of Directors, and of any person herein authorized to act in his person, the Board of Directors may from time to time delegate the powers or duties of such officer to any other officer, ARDC member, or any other person whom it may select. Section 6. Other Officers. The Management Committee may elect such other officers and agents as it shall deem necessary or expedient, who shall hold their offices for such terms and shall exercise such powers and perform such duties as shall be determined from time to time by ARDC. Section 7. Terms of Office. Term of office shall be for one year. Officers shall serve from time of selection until the next Annual Meeting. Section 8. | Vacancies. Vacancies in the office of Chairperson, Vice-Chairperson, or Secretary or any other office may be filled by the Board of Directors at any meeting of the Board of Directors. ARTICLE V. BOARD OF DIRECTORS Section 1. Board of Directors Composition. This committee will be comprised of the following twenty three (23) members elected to staggered one-year terms: two (2) Federal Agency members two (2) State Agency members two (2) ARDOR members one (1) ANCSA Regional Corporation members two (2) ANCSA Regional Non-Profit members two (2) Tribal Government members two (2) Private Business members two (2) ANCSA Village Corporation members two (2) Financial Institution members two (2) Local Government members (AML) two (2) Educational Institution members two (2) At-Large members -Ac-TOnmooOw>y Section 2. Selection. The above Board of Director members shall be elected as described in Article Il, Section 2. The Chairperson of the Board of Directors shall be the Chairperson of the full ARDC. Section 3. Responsibilities. The Board of Directors will be responsible for: A. Administrative 1) Monitoring all ARDC expenditures, including all administrative expenses. 2) Monitoring, hiring/firing and evaluating the Executive Director of ARDC. Amended ARDC Bylaws 2/12/01 4 Alaska Rural Development Council Bylaws 3) Appointment of other committee members by resolution adopted by a majority vote of its members. 4) Developing the following fiscal year's plan and budget. 5) Overall coordinating of ARDC workplan. B. Mission 1) Promoting collaborative intergovernmental partnerships with the private sector. 2) Promoting the demonstration of promising rural development practices and improving current practices. 3) Facilitating the targeting of rural development resources. Section 4. Meetings. The Board of Directors shall meet at least once a quarter; additional meetings may be called by the Chairperson. Section 5. Vacancies. Vacancies within the Board of Directors shall first be filled by allowing the vacant seat's member organization designate a replacement. Should that organization decline, the Board of Directors shall select a replacement by the next meeting of the Board of Directors. Section6. Management Committee. This committee will be comprised of the following positions: Chairperson Vice-Chairperson Secretary three (3) additionai Board of Director members GOODY The Chairperson and Vice-Chairperson shall be the same as for the Board of Directors. The remaining four positions (Secretary and the three [3] additional Management Committee members) will be filled by election by the Board of Directors. The function of this Management Committee is to oversee financial and management issues for ARDC. ARTICLE VI. COMMITTEES/GENERAL Section1. Other Committees. The Management Committee, by resolution adopted by a majority vote of its members may designate and appoint such other committees as the Management Committee may deem appropriate. These committees shall have and exercise such authority as is provided for in the resolutions which establish said committees. Section 2. General. All committee plans and budgets must be approved by a majority vote of the Management Committee before implementation. Section 3. _ Committee Membership. A Board member shall serve on each committee. Membership in all committees is open to all ARDC members. No ARDC member may serve on more than two (2) committees with the exception of Management Committee members. Section 4. Term of Committee Membership. All committee members shall normally serve from the time of appointment until the next ARDC Annual Meeting. Section 5. | Committee Quorums. A quorum for the conduct of business will be the majority of the members unless otherwise specified by the Board of Directors. Section 6. Election of Other Committee Chairpersons and Vacancies and Removal from Committees. Members of other Committees shall select the Chairperson of their committee by majority vote. Such Chairpersons shall hold office for such terms as shall be determined by the Management Committee. Vacancies on other committees shall be proposed by the Chairperson Amended ARDC Bylaws 2/12/01 5 Alaska Rural Development Council Bylaws and ratified by majority vote of the Management Committee at the next meeting of the Management Committee. Chairperson of committees shall hold office for a term of one (1) year. Any member of ARDC may volunteer for membership in any other committee. The Management Committee shall have the authority, at the request of the committee Chairperson, by a majority vote of the members of the Management Committee, to remove any committee member at any time. ARTICLE VII. EXECUTIVE DIRECTOR Section 1. | Management of ARDC. ARDC may hire an Executive Director to manage the business affairs of ARDC. The Executive Director shall be an employee of ARDC approved by the Board of Directors of ARDC. The Executive Director shall receive such salary and be employed for such terms and under such provision as shall be agreed to by the Board of Directors of ARDC. The Executive Director shall direct ARDC's affairs, subject to the supervision of the Chairperson and the Board of Directors. The Executive Director shall be an ex-officio member of all committees. Section 2. Contract. The Board of Directors may authorize the Executive Director or other designee to enter into any contract or execute and deliver any instrument in the name of ARDC. Section 3. Other Employees. The Executive Director may, with the approval of the Management Committee, hire and appoint an additional employee(s) to assist in the day-to-day operations of ARDC. Such additional employee(s) shall be salaried and employed for such duration as the Executive Director deems warranted. Such employee(s) shall report to the Executive Director and carry such titles as are appropriate to the exercise of their duties, as approved by the Management Committee. Section 4. Chairperson to Act as Executive Director. If the Management Committee does not appoint an Executive Director, the Chairperson of the Board shall perform the duties of the Executive Director until a new Executive Director is selected. This provision shall apply should the Executive Director position become vacant for any reason. The Management Committee will designate an acting Executive Director and supervise the search for a new Executive Director. ARTICLE Vill. DISSOLUTION In the event of the dissolution of ARDC, any assets thereof remaining after paying or adequately providing for the debts and obligations of ARDC and expenses of dissolution shall be returned to the contributing partners, based on the pro rata percentages of their contributions to ARDC. ARTICLE IX. AMENDMENTS These Bylaws may be altered, amended or repealed, and any new bylaws be adopted, by a majority vote of the Board of Directors, but only if notice of the proposed amendment has been included in the notice calling the meeting. Such bylaw changes will be presented to the next ARDC board meeting. ARTICLE X. FISCAL YEAR The fiscal year of ARDC shall be July 1 through June 30. ARTICLE XI. NON-DISCRIMINATION STATEMENT ARDC is committed to a policy of nondiscrimination on the basis of race, religion, color, creed or national origin, age, handicap, sex, marital status, changes in marital status, pregnancy, Amended ARDC Bylaws 2/12/01 6 Alaska Rural Development Council Bylaws parenthood, veteran's status, veteran's disability or political affiliation, in ARDC employment, promotion, training, supervision, practice, and service. ARDC will make reasonable accommodations for handicapped persons and disabled veterans in all aspects and conditions of employment. ARDC will assure that all employees and applicants are protected from coercion, intimidation, and retaliation for filing a complaint, assisting in an investigation, or objecting to discrimination. Any barriers identified will be reviewed and specific management projects will be developed and implemented to overcome the effects of such barriers. ARTICLE XIil. DEFINITIONS MEMBER - For purposes of ARDC composition (see Article II, Section 2) the "member" is the agency/department/company/organization. REPRESENTATIVE - For purposes of ARDC composition (see Article Il, Section 2) a “Representative” is an individual from the "member" agency/department/company/organization representing that agency/department/company/organization; representatives of the "member" may change from time to time. Amended ARDC Bylaws 2/12/01 7 Alaska Rural Development Council University of Alaska Anchorage 3211 Providence Drive, ADM 154 Anchorage, AK 99508 Phone: (907) 786-4660 Strategic Action Plan For the Year 2004 January 01-December 31, 2004 National Rural Development Partnership Office INTRODUCTION The Alaska Rural Development Council was founded in March 1993 to enhance economic development activity statewide, strengthen local economies, stimulate local opportunities and strengthen local leadership. The Council is made up of twelve major constituencies in rural Alaska. It provides a collaborative forum for identifying rural issues. This year emphasis will be to develop long term training resources for the emerging rural fire fighting departments started through the Code Red Project. Continue to assist in increasing fire fighting capability to another 40 communities. Increase our capability to deliver telecommunications options to rural communities with an emphasis on encouraging Tribal Government projects. Increase our effort in the area of Entrepreneurship development. ARDC MISSION STATEMENT Alaska Rural Development Council advocates sustainable community economies through facilitation, collaboration, and communication. National Rural Development Partnership The Alaska Rurai development council is recognized under 7 U.S.C. 2008m and is required to (1) be composed of representatives of Federal, State, local and tribal governments, nonprofit organizations, regional organizations, the private sector, and other entities committed to rural advancement, (2) have a nonpartisan and nondiscriminatory membership that is broad and representative of the economic, social, and political diversity of the State, and (3) have a membership that is responsible for the governance and operations of the State Rural Development Council. Guiding Principals The Council has adopted a set of guiding principals that helps screen all activity and advise the Council on rural issues. These guiding principals do not change. These are: 1. Strategies must be locally driven, local people making local decisions Information must be complete and balanced Capacity is critical to success Opportunities must be shared Resources exist and are compatible and available to receptive communities MwPYD ARDC Board of Directors The following committee structure is how the ARDC operates: The ARDC Board sets policy, reviews and monitors activity of the Council, makes recommendations for action. The board works through Action Committees that identify issues and barriers that need attention. The Council meets quarterly via web conferencing, teleconference or face-to-face. There is no fee for membership. COUNCIL MEMBERS Bill Allen USDA-RD (Alternate: Sheila Kopezynski) Edgar Blatchford Commissioner Department of Community & Economic Development (Alternate: Gene Kane) Melissa Boeckmann Bering Strait Development Council Donne Fleagle MINT, Limited Margaret Galovin Aleutian/Pribilof Islands Association, Inc. Mike Harper Alaska Industrial Development & Export Authority Tom Harris Alaska Village Initiatives, Anchorage, Alaska Robert Henrichs Native Village of Eyak, Chairman of Alaska Intertribal Council Terry Hoefferle Bristol Bay Native Association, Dillingham, Alaska Jeanine Kennedy RurALCAP, Anchorage, Alaska Tony Nakazawa, PhD Cooperative Extension Service, Fairbanks, Alaska Michael Orr Northern Professional Services, LLC Jay Page First National Bank of Anchorage, Anchorage, Alaska Charles R. Parker Mat-Su Resource Conservation & Development Joe Sarcone U.S. Environmental Protection Agency Fred Pearce, PhD University of Alaska Anchorage, Anchorage, Alaska Tammy Shelikof Alaska Intertribal Council Ross Schaefer Northwest Arctic Borough, Mayor, Kotzebue Rhonda Smith Alaska Job Corp Center, Palmer, Alaska Jim Stevens Village Telecom Management Services, LLC Marvin Yoder City of Galena, Galena, Alaska Management Committee Addresses administrative Council matters such as work plans, budget issues, and operation issues. Monitors and assists the Executive Director in carrying out short term operational issues. The management committee assists in policy review for further action by the full board. Action Committees Action Committees address specific areas of rural development. Each committee identifies significant issues of concern and develops strategies aimed at overcoming barriers and capitalizing on opportunities. Community Development Committee Communications Committee Entrepreneurship Committee Funding Committee RwWNe The Alaska Rural Development Council Action Plan has been organized into an administrative section and a section setting out the Action Committees and their proposed work. The 1* section addresses the administrative functions of the ARDC and focuses on those activities that will be carried out primarily by the Executive Director and the Program Assistant. The next section outlines the goals, objectives, and actions steps of the four Action Committees that include the Community Development Committee, Communications Committee, Entrepreneurship Committee and the Funding Committee. ADMINISTRATIVE Issue Statement: Continue to increase the public awareness of the Council and its activities will be one of the main strategies to strengthening the Council. Goal #1: To increase the visibify and awareness of the Alaska Rural Development Council in the e€0 : Objective: | Develop marketing tools for ARDC. Action Items Contributing Partners | Quarter/Month | Deliverables Completed Develop and improve | UAA, staff, committee | 2 Top rural issues on web site Web Site June and add links to rural issues Host website for Ardors __ Public service Staff/ Action 1,2,3,4 Newsletter page on the top announcements for | Committees | January | issues on web Alaska newspapers, quarterly electronic newsletter Produce a video Staff, committees, and | 2 Produce video on Wildlife presentation on the UAA/JPC Dept. March economic issues, as well as Council and rural live Web Cast of the event issues, can be simulcast on Ch 42, as well as www for both audio and videw; on-demand and streaming, use UAA \. wt students. ig tw ASA \ Le ws ( Action Items Contributing Quarter/Month | Deliverables Partners Completed Continue to attend or | Staff, Council 1,2,3,4 Make presentation as make presentations to | members January, requested or attend meetings individuals groups, February, to make ARDC more visible and organizations March, May, Assist USDA with rural explaining the roles August outreach. Assist in of the ARDC, its strengthening Ardors relationship to USDA RD, and State Ardors Common Wealth North, Urban-Rural Committee, AFN, Rural Providers Conference, SBDC, Alaska Municipal League, Alaska Intertribal Council Issue Statement: Alaska is over 580,000 square miles and the vast majority of rural communities are not connected to each other by a road system. Most travel to and from rural Alaska depends upon air travel. members because of vast distances and expense in travel. This creates a significant set of barriers to increasing grass roots Goal #2: Increa ARDC active membership and enhance networking opportunities for its members through awareness and motivation efforts. Objective: | Upgrade and enhance existing hard copy and electronic membership services for the ARDC members and partners. Action Items Contributing | Quarter/Month | Deliverables Partners Completed Incorporate links to partner’s Staff, VAA Ongoing Update database databases information on the ARDC | applied All months every month referencing tool. Web Page to create an on-line contact and rural resource- science lab Action Items Contributing | Quarter/Month | Deliverables Partners Completed Increase committee use of ARDC Staff, Action | 2 Continue to conferences on line committee January improve web site and move server to ARDC office and use site for conferencing committee meetings. Review and post funding levels, Staff, 1,2,3,4 Review, update staffing, and action plans and Management | Every month committees to perspectives, refer possible barriers | Action complete plan issues summary to action committee committees OTHER ADMINISTRATIVE ACTIVITIES Issue statement The Council needs to develop a broader set of resources that in turn will assist in strengthening the Council and its ability to play a greater role in rural issues. Goal #1: Objective: Goal #2: Objective: Goal#3: Objective: Increase methods of funding the Council Set up committees to actively pursue funding Increase visibility of the Council in rural issues. Provide a collaborative neutral forum for addressing rural issues Increase commitment and participation of current members. Develop more formal relationships with agencies Action Items Contributing Quarter /Month | Deliverables Partners Completed Seek administrative and travel Staff, Funding | Ongoing This is on-going funding to implement work plan and | Committee All months project to seek project specific funds funding for specific projects via grants or other solicitation of funds. Action Items Contributing | Quarter/Month | Deliverables Partners Completed Initiate forums on rural issues Staff, 1 Co-sponsor Wild developed from community input, Management | March Life management regional forums, or agency identified | Committee, Web Cast: 6 hour needs. Sponsor or co-sponsor at least | Action broadcast one statewide forum on a major issue | Committee identified by the management committee ‘| Telecommunication issues, Develop | Staff and Ongoing Develop strategy and template for Village Committee Sept presentation & Internet Service template Collaborate with our partners on: AHRIC, Cooperative Extension Service, DCED, DANRD, Alaska Staff, Council | Ongoing Formalize issue Village Initiatives, and UAA on rural | members operations reports; to members development issues. Develop State and inform UAA Partnership with DCED, Governor’s Dean of matters office, and Legislative All months pertinent to Liaison. Native Outreach Meetings partners. at UAA, CBPP Mgmt. advisory meetings, Interface with USDA field offices | Collaborate with our partners on: AHRIC, Cooperative Extension Service, DCED, DANRD, Alaska Staff, Council | Ongoing Formalize issue Village Initiatives, and UAA on rural | members operations reports; to members development issues. Develop State and inform UAA Partnership with DCED, Governor’s Dean of matters office, and Legislative All months pertinent to Liaison. Native Outreach Meetings partners. at UAA, CBPP Mgmt. advisory meetings, Interface with USDA field offices ial ACTION COMMITTEES Community Development From the very first Strategy session in early 1993, the ARDC constituency has identified capacity building and specifically Community Development as a priority issue. Goal #1: Continue work on the project Code Red, the Alaska’s Micro Rural Fire Department. Objective: 60+ have little or no fire protection; Alaska’s fire deaths are 300% of the national average. To deliver eco-safe fire-suppression system designed for rural communities. Action Items Contributing | Quarter/Month Deliverables Partners Completed Direct ARPI to AVI 1 Funded Grant apply for USDA February Community Facility Grant Manage Project Staff, APR, 2 years Manage and administration monthly Code Red grants AVI, State October thru report to State of Alaska on Code from USDARD and | Fire September 2004 Red status, Quarterly report and DCED State of Marshal’s billing to USDA on Code Red Alaska. Office, USDA progress, status of number of communities served (42). Assure that the training package is administered by State Fire Marshall. Monitor equipment delivery to Villages. Final report on grants. Objective: | Develop training program and support for rural fire departments Action items Contributing | Quarter/Month | Deliverables | partners Completed | Frame FEMA |; AVL STATE | 2 | White paper on eligibility and | eligibility issue for Fire Marshall, | June argument for increase in rural Rural fire departments _| FEMA share of fund Develop Interactive UAA, FEMA, | 3 Primary training manual on CD training materials AVI, VPSOs __| October disc Tt Communications Issue statement: Alaska with vast distances between communities, no roads, and expensive travel, and a sparse competitive environment in the telecommunications industry are the challenges facing rural Alaska to equitably participate in the information process. Goal #1: rural communities. Objective: Continue to provide information on the telecommunication choices to To provide a communications committee that will monitor and produce balanced choices to the rural constituency. Goal #2: Assist communities to establish local telecommunications capacity Objective: | Develop “how-to” manual for communities seeking to establish local ISPs Action Items Contributing Partners | Quarter/Month | Deliverables Complete Work with FCC’s tribal UAA Science 2 How to manual initiative &Technology Lab; FCC_| June Monitor implementation of | Telecommunications 4 White paper on RCA’s Broadband initiative | Committee, Nov project Grant Support funding for Center | UAA, AVI, AK 2 Initial recognition for Information Technology | legislature June Regional Forum Goal: Objective: common problems. Establish the Pacific Region Collaboration Increase each individual state's ability to find common solutions to WORKPLAN COMPONENT: Establish a four state Pacific Region ANTICIPATED | ANTICIPATED ACTIVITIES SHORT-TERM | OUTPUT(S) OUTCOME(S) Outcome 1 Output l.a Activity Set l.a The A four state 1. Work with Community Development Desk establishment of | regional Officer to conduct a conference call through a four state conference call their office region that can 2. Work with Alaska, Oregon, Hawaii to work on establish date for call common rural 3. Initiate call on agreed to date issues 4. Ifall four states agree to the regional collaboratively approach then take next step ANTICIPATED | ANTICIPATED ACTIVITIES SHORT-TERM | OUTPUT(S) OUTCOME(S) Output 1.b Activity Set 1.b Performance Find funding to 1. Find acommon organization that would be a Measure defray expense potential funder for a regional meeting States in of regional 2. Approach the funder with the regional common for meeting concept and proposal Pacific Region 3. Secure funding for travel and meeting expense for regional meeting Baseline Output L.c Activity Set Lc Four States, A four state 1. Determine where to meet Washington, meeting 2. Set. date for meeting Alaska, Oregon identifying 3. Determine agenda and expected outcomes of and Hawaii common rural meeting issues/barriers 4. Develop list of Audio Visuals and materials Benchmark needed All four states 5. Make a list of common rural issues/barriers agree to join to a four state region. Develop process for Pacific Region states to collaborate in developing and working on the common issues/barriers during the remainder of the year - Entrepreneurship Issue statement: Entrepreneurship was identified in the early forums as necessary for rural Alaska to step up business diversification of the rural economy. Goal: Build awareness in rural Alaska that preneurship is an avenue for economic development. ntl 6 Ly 5 be . Objective: | Become delivery vehicle for bringing VA entrepreneurship initiative to rural Alaska. Action Items Contributing | Quarter/Month | Deliverables Partners Completed Work with VA & | Cooperative 4 Working agreement and project SBA to develop | Extension, October design program for rural | VA , ; veterans Washington DC a un GS Action Items | Contributi | Quarter/Month | Deliverables ecoov™} ng Partners | Completed Work with rurat AVI, 2 Co-sponsor and moderate panels development DCED, February organizations to Ardors bring econemte UAFCRA development and entrepreneurship ideas to rural communities , (Rural Small Business Conference) L aS Cr Spine wx Onve pw Copa ') Bole ak Oc . eprereak 2 32° 4» En courtg env s 2) CC fn Ex e\\ Sepaw SRDC Work Plan and Strategic Plan Guidance Page 1 of 2 Office of Community Development About the NRDP State Level National Level Accomplishments Success Stories Conferences Leadership Contacts NRDP Information internet Resources Get involved! Upcoming NRDP Task Force Conference Calls Join an NRDP Email Listserv NRDP Task Forces Home wt SRDC Strategic Plan & 77 r Work Plan Guidance Relation of Strategic Plan, Work Plan, Annual Report The community development process consists of three phases: strategic planning, implementation, and evaluation. Strategic planning looks at the big picture and helps you decide what is important. During implementation, you do the things that will get you where you want to be. After completing your activities, you evaluate them to see how well they worked. [ The Community Develop ment Process ae | Corresponding to these phases are three opportunities for formal communication between the Office of Community Development and State Rural Development Councils: submission to OCD of a strategie plan. an annual work plan, and an annual report (guidance forthcoming). While these are separate documents, they are inherently linked. A Council's annual work plan responds to problems/needs identified during the strategic planning process. The annual work plan also sets targets for the production of outputs and for progress toward outcomes. These targets (or “benchmarks”) are used as standards during the evaluation of Council work. When evaluation results lead to changes in a strategic plan — because new needs or opportunities have been identified — it becomes clear that the strategic plan is a “living document.” Below are guidance on strategic planning and work planning for State Rural Development Councils: Strategic Planning Work Planning http://www.rurdev.usda.gov/nrdp/srdcguidance.html 1/30/2004 SKDU Work Plan and Strategic Plan Guidance Page 2 of 2 NRDP Home http://www.rurdev.usda.gov/nrdp/srdeguidance.html 1/30/2004 SRDC Strategic Plan Guidance Page 1 of 2 wiki SRDC Strategic Plan Guidance Office of Community _ Development A NRDP . . . pour the Bi Strategic Planning Overview State Level Strategic Plan Outline National Level Accomplishments Strategic Planning Overview Success Stories The 2002 Farm Security and Rural Investment Act authorizes the entire Conferences National Rural Development Partnership to be funded at $10 million, a small amount compared to many other government programs. This is evidence of Leadership Congress' confidence in the ability of State Rural! Development Councils to Contacts leverage resources in order to achieve their goals of program coordination and barrier removal. To work productively from their small funding base. NRDP Information Councils must think strategically and make targeted investments of money. time, and expertise. Internet Resources A strategic planning process allows Councils an opportunity to identify critical needs in their states and work to identify strategies to address these needs. Strategic planning gives Councils an opportunity to look inward as Get Involved! well—to have a chance to identify the vision and mission of each Council and communicate this clearly and succinctly to the outside world. Upcoming NRDP Task Force Conference Calls 4 good strategic plan accomplishes several tasks at once: e It enables Councils to clearly define and articulate their missions. Join an NRDP Thus, a strategic plan is the unifying element of each Council's Email Listserv activities. e It lays out a simple set of guidelines from which Councils can NRDP Task Forces establish goals and performance measures to track their progress and success. e It is a marketing piece that can quickly illustrate to prospective funders and partners the Council's vision and mission. Thus, a strategic plan ultimately creates and helps maintain investor Home confidence. In order to be successful, a strategic plan must be iriclusive of the range of needs, goals and objectives of a Council — so do your best to engage as many board members and other partners as possible, in an effort to address their concerns and hopes. http://www.rurdev.usda.gov/nrdp/srdcguidance-strat.html 1/30/2004 SRDC Work Plan Guidance Page 2 of 3 e Activities are the specific actions a Council will take to produce each output (and thus, contribute to successful completion of the outcome). The activity description should answer the question, "What will the SRDC do to produce a targeted level of output(s)? ¢ Outputs are the immediate products of activities a Council will undertake to address a specific issue. Outputs are directly controllable by the Council; they are the means to achieve the outcomes. The output description should answer the question, "What product(s) will the Council produce?" ¢ Outcomes are the anticipated results of a Council's work, and they help to achieve the objectives and goal(s) stated in the Core Description. Outcomes are not necessarily controlled by the Council, but they can be linked to the outputs of a Council's work plan. Outcomes answer the questions, "How will a key policy and/or program be improved?" and "What is the impact of a policy or program that was implemented?" e Performance Measures are the indexes of success. Performance measures should answer the question, "How will the Council measure its progress toward achieving this outcome?" ¢ Baseline data indicate the starting point. They answer the question, "What is the current production level of this output or outcome?" Data for baselines are collectible, reliable, and valid. ¢ Benchmarks indicate the progress a Council hopes to make from the baseline by the end of the work plan period. They answer the question, "What level of success does the Council expect to achieve this year?" * Defined in 7 U.S.C. 2008m, the United States Code reference number Jor Section 6021 of the “Farm Security & Rural Investment Act of 2002.” Work Plan Guidance The below guidance on work planning is a revised version of guidance distributed in August 2003. It is accompanied by a work plan template that should be more “user-friendly.” The template has space to define benchmarks for outputs, as well as outcomes. We encourage Councils to focus first on defining strong benchmarks for outputs, and if possible for outcomes. Guidance Template Please note that Office of Community Development will accept SRDC work plans prepared according to the August 2003 guidance or this revised guidance. Sample work plans are available upon request. Please contact your desk officer for assistance. http://www.rurdev.usda.gov/nrdp/srdceguidance-work.html 1/30/2004 SRDC Work Plan Guidance Page 3 of 3 SRDC Guidance NRDP Home http://www. rurdev.usda.gov/nrdp/srdcguidance-work.html 1/30/2004 wet GUIDANCE TO STATE RURAL DEVELOPMENT COUNCILS i” <j PREPARING AN ANNUAL WORK PLAN ANNUAL WORK PLAN for (Council Name) COMPONENT # _ : (Name of Component) CORE DESCRIPTION PROBLEM STATEMENT (from Strategic Plan) The problem statement develops during a Council's strategic planning process. It is a concise formulation of the needs to be addressed by an SRDC. As you describe the problem, refer to the relevant section of your strategic plan. GOAL(S) AND OBJECTIVES The goal(s) and objectives are also developed during a Council’s strategic planning process. A goal statement should answer the question, “What is the long-term desired result?” Objectives are steps toward achieving the goal, the Council’s general strategy for addressing, mitigating, or eliminating the issue or problem. COMPONENT’S RELEVANCE TO STATE RURAL DEVELOPMENT COUNCIL DUTIES In working to meet its goals and objectives, the Council should perform one or more of the three Council duties delineated in 7 U.S.C. 2008m (Section 6021 of the 2002 Farm Security and Rural Investment Act) (A) facilitate collaboration among Federal, State, local, and tribal governments and the private and nonprofit sectors in the planning and implementation of. programs and policies that have an impact on rural areas of the State; (B) monitor, report, and comment on policies and programs that address, or fail to address, the needs of the rural areas of the State; (©) as part of the Partnership, in conjunction with the Coordinating Committee, facilitate the development of strategies to reduce or eliminate conflicting or duplicative administrative or regulatory requirements of Federal, State, local, and tribal governments. Briefly describe how the Council will perform one or more of its statutory duties while working to meet Council goals and objectives. STAKEHOLDERS TO BE ENGAGED The stakeholders list should include people/groups with which the SRDC will partner while undertaking the planned work. In cases where the Council produces studies or reports, the stakeholders list should include recipients of the Council’s findings or recommendations. POTENTIAL ACTION FOR NATIONAL RURAL DEVELOPMENT COORDINATING COMMITTEE (NRDCC) This section allows Councils to identify potential targets for action by the NRDCC and/or its member federal agencies. Action by federal agencies might include revising program policies, regulatory requirements, and/or administrative requirements. Revised 12-8-03 1 WORK PLAN FORMAT ANNUAL WORK PLAN for (Council Name) COMPONENT #__: (Name of Component) WORK PLAN TABLE ACTIVITIES What will the SRDC do to produce its output(s)? ANTICIPATED OUTPUT(S) What product(s) will the Council produce? Activity Set This should detail each of the several activities that, taken together, will produce an output. A completion date for each activity should be specified. Output This should be a clear, specific statement of an output that would help achieve the outcome noted below. Examples of outputs are: © — the number of key partners collaborating in conference implementation; © the number of community assessments completed; © the preparation/distribution of policy analysis reports. Outputs are to be accomplished during the 12-month work plan time frame. Baseline Benchmark A benchmark should set forth a reasonable, achievable level of productivity for the | | Knowing the “starting point” makes it possible to measure Council achievements. If the Council is continuing a project | year. It tells who will do Jrom a previous year, indicate | what, by when | | [the current situation. | | ANTICIPATED OUTCOME How will a key policy and/or program be improved? PERFORMANCE MEASURE How will the Council measure progress toward the outcome? This should be a clear, specific statement ofan anticipated outcome. How will an existing program or policy be improved? What is the expected impact of a program or policy that was/will be initiated? Examples of outcomes are: * new leadership programs developed as a result of a community assessment process; * — the revision of state legislation regulating rural zoning; * new, simplified loan processes developed. Each anticipated outcome should have one (or more) quantifiable performance measure(s) attached to it. How will the Council measure “improvement” of a program or policy? Examples of performance measures are: ¢ = adult literacy rate; ¢ number of children receiving free/reduced lunch (a proxy measure for poverty); © — money/assets brought to, or maintained in, a community (measured in terms of local bank deposits). Having clear performance measures will enable the Council to track progress toward its outcomes. Baseline Benchmark The benchmark should set forth the change in the performance measure expected during the next year. To measure the impact of Council work, it is necessary to have a baseline for each performance measure. This baseline is defined during a needs assessment process, before Council activity begins. Revised 12-8-03 ANNUAL WORK PLAN for (Council Name) COMPONENT #1: (Name of Component) CORE DESCRIPTION PROBLEM STATEMENT (from Strategic Plan) GOAL(S) AND OBJECTIVES COMPONENT’S RELEVANCE TO STATE RURAL DEVELOPMENT COUNCIL DUTIES Briefly describe how the Council will perform one or more of the following duties (defined in 7 U.S.C. 2008im): (A) facilitate collaboration among Federal, State, local, and tribal governments and the private and nonprofit sectors in the planning and implementation of, programs and policies that have an impact on rural areas of the State; (B) monitor, report, and comment on policies and programs that address, or fail to address, the needs of the rural areas of the State; (©) as part of the Partnership, in conjunction with the Ci oordinating Committee, facilitate the development of strategies to reduce or eliminate conflicting or duplicative administrative or regulatory requirements of Federal, State, local, and tribal government STAKEHOLDERS TO BE ENGAGED POTENTIAL ACTION FOR NATIONAL RURAL DEVELOPMENT COORDINATING COMMITTEE (NRDCC) Revised 12-1-03 ANNUAL WORK PLAN for (Council Name) COMPONENT #1: (Name of Component) WORK PLAN TABLE ACTIVITIES ANTICIPATED OUTPUT(S) What will the SRDC do to produce its Output(s)? What product(s) will the Council produce? Activity Set 1.a Output L.a Baseline Benchmark Activity Set 1.b Output 1.b | —_ Baseline Benchmark + i] _ 1 | i _ Activity Set l.c Output I.c Baseline Benchmark ANTICIPATED OUTCOME 1 PERFORMANCE MEASURE How will a key policy and/or program be improved? How will the Council measure progress toward the outcome? Baseline Benchmark Revised 12-1-03 ANNUAL WORK PLAN for (Council Name) COMPONENT #1: (Name of Component) WORK PLAN TABLE ACT TIVITIES ANTICIPATED OUTPUT(S) What will the SRDC do to produce its Output(s)? What product(s) will the Council produce? Activity Set 2.a Output 2.a Baseline Benchmark Activity Set 2.b Output 2.b Baseline Benchmark | | ft | | | — Activity Set 2.¢ Output 2.c | Baseline Benchmark ANTICIPATED OUTCOME 2 PERFORMANCE MEASURE How will a key policy and/or program be improved? How will the Council measure 2 progress toward the outcome? Baseline Benchmark Revised 12-1-03 ANNUAL WORK PLAN for (Council Name) COMPONENT #1: (Name of Component) WORK PLAN TABLE ACTIVITIES ANTICIPATED OUTPUT(S) What will the SRDC do to produce its Output(s)? What product(s) will the Council produce? Activity Set 3.a Output 3.a Baseline Benchmark Activity Set 3.b Output 3.b | Baseline - Benchmark _ J | | | | | | | LS OO | | | — + 7 “ oo Activity Set 3.c | Output 3.c | | Baseline Benchmark ANTICIPATED OUTCOME 3 PERFORMANCE MEASURE How will a key policy and/or program be improved? How will the Council measure progress toward the outcome? Baseline Benchmark Revised 12-]-03 Alaska Rural Development Council Combined Financial Statement lL mendhs) July 1-Dec 31-03 Fy 03 carry over Village Donations Ordinary Income/Expense INCOME | USDA/cr | $ 170,817.10 $ 170,817.10 USDA Fy03 $ — - | $ = - Rasmuson Grant $ 68,066.00 $ 68,066.00 General Contribuitons $ 2,175.00} $ 2,175.00 Total Income $ 238,883.10} $ 2,175.00 | $ 241,058.10 EQUIPMENT EXPENSES [__ Fire fighting Equipment [$216,622.25 [$ 216,622.25 ADMIN EXPENSES CR training and education [$4,030.00 [$4,030.00 Miscellaneous expenses $3,759.13 | $ 500.00|$ 4,259.13 Project payroll $ 28,203.28 | $ 42,750.29|$ 70,953.57. | Telephone $ 854.12 | [s 854.12 Audit Fees $4,700.00 $4,700.00 Accounting $ 169.00 $ 169.00 Professional fees other $ 500.00 | $ 500.00 Fidelity Bond $ 731.00 $ 731.00 General Liability Insurance $1,814.75 $1,814.75 Postage $ 497.63 |$ 345.84|$ 843.47 Printing $590.01/$ 13946|/$ 729.47 Travel $ 3,716.00] $ 7,091.69/$ 10,807.69 Office supplies $ 11.86 | $ 63.72 | $ 75.58 License & Permits $ 200.00 $ 200.00 Computer Software $ 497.50 $ 497.50 Advertising _ [$350.00 $350.00 $ 46,594.28 | $ 50,891.00|$ 97,485.28 Net income (-) loss $ (24,333.43)| $(48,716.00)| $ (73,049.43) 2/03/04 Total in-kind Labor Travel Sponsorships Technical support ARDC in-kind contributions Chair 4 hrs/week $ 75/hr 15,600.00 Mgt Cmte 2hrs/mo $ 75/hr 9,000.00 members 5hrs/qtr $ 75/hr 27,000.00} 51 600.00] Air fare 5 per mt 10,000.00 Per Diem 5 @ 2 days 5,200.00} 15,200.00 FNBA AK Resource Dev. Council 900.00 AVI Rural Sm Biz Conf 600.00 UAA YKHC-FCC charter 4,881.00] 6,381.00 UAA-Pearce web dev & mgt 20,000.00 $1000/min Video Development 30,000.00} 50,000.00 $123,181.00 ARDC and UAA Page 1 of 1 Akers, Chuck From: Denise Burger [andmb1@uaa.alaska.edu] Sent: Monday, February 02, 2004 12:34 PM To: ancja@uaa.alaska.edu Subject: ARDC and UAA Importance: High Hello Chuck, Chancellor Gorsuch has tried several times unsuccessfully to reach you at your office or your new cell phone. Perhaps we have an incorrect number for your cell phone (748-2977?). I left a voice message today on your office phone. The Chancellor has asked me to let you know that UAA is willing to provide space to ARDC on the basis of availability. Dean Case has offered computer support on an “as available basis” as well. UAA however is not in the position to act as ARDC’s fiscal agent. The Chancellor requests that you draft an agreement reflecting this arrangement. The agreement should include a place for Dean Case’s signature of approval as well. Please feel free to call me if you have any questions. Denise x61092 2/2/2004 RURAL HOUSING INFRASTRUCTURE COMMITTEE PROGRAM COORDINATION RECOMMENDATIONS I. PURPOSE The Village Safe Water Program (VSW) currently has an interim policy to not fund water and sewer service infrastructure for U.S. Department of Housing and Urban Development (HUD)-assisted housing. The Rural Housing Infrastructure Committee was formed to make recommendations for a long-term policy that would provide for joint efforts of housing and sanitation infrastructure interests and would advance both housing and infrastructure goals. ll. DEFINITIONS HUD-Assisted Housing is defined as homes funded through HUD that are owned by and/or managed by a Tribe, a Tribally Designated Housing Entity (TDHE), ora Regional Housing Authority (RHA). Housing Developer is defined as the organization responsible for constructing HUD-assisted housing. This organization works with communities to ensure that a wrap-around package (including residential structures, site improvements and supporting infrastructure) is planned, developed, coordinated, funded and constructed in a manner to ensure that safe and sanitary housing is the end product. Ill. INTRODUCTION Alaska’s need for new and improved housing far exceeds the funds currently available. Multi-agency collaborative funding efforts are essential to improving services in this critical area of unmet need. 1. FROM A HOUSING PERSPECTIVE ... A critical housing shortage exists in rural Alaska and grows more critical daily. According to the 2000 Census, rural Alaska has the highest proportion of population under the age of 18 in the entire nation. This indicates a growing demand for housing as young adults form families. Census data also indicates that the number of households increased 5 percent more than the number of housing units in rural Alaska between 1990 and 2000. Thus, housing developers are losing ground in keeping up with family growth in rural Alaska. Ideally, infrastructure should already be in place to support housing development. However, basic infrastructure does not exist in many communities to even serve existing housing, let alone new homes. Infrastructure needs often exceed the housing construction costs. This situation forces housing developers to seek sites that can be served most economically and to leverage funding sources. VSW funds should be one of those sources. A community's needs are best met when programs are coordinated to provide optimal service. Artificial distinctions along program lines remove the flexibility needed to best serve rural community needs. The ability to access and to mix funding from available funding sources is key to effective service delivery. The use of IHS funds for HUD-assisted housing is prohibited by statute. VSW administers not only State funds but also federal funds from EPA and USDA Rural Development. Appropriation levels for these federal funds have recently undergone significant increases in recognition of the high costs and need for infrastructure development in rural Alaska. It is critical that these funds for water and sewer be available for HUD-assisted housing. 2. FROM A SANITATION PERSPECTIVE .... The focus of the Village Safe Water program is providing water and sewer service to existing homes. The State law that established and authorizes the Village Safe Water program — AS 46.07 — envisions a program to provide safe water and hygienic sewage disposal in villages. The program is intended to extend basic, but safe, water and sewer service to as many rural Alaska homes as possible. Ideally, housing programs should include funding for water and sewer infrastructure. Housing programs create an infrastructure demand that must be met. In meeting that new demand, it is important to avoid diverting funding away from meeting existing sanitation needs. HUD Housing funds were, but are no longer, set aside for off-site infrastructure. Under the Housing Act of 1937, development funds provided by HUD to Regional Housing Authorities from 1983 to 1997 for off-site water and sewer improvements averaged $4.4 million per year. Upon implementation of NAHASDA, funding for homes and water/sewer infrastructure was combined into single block grants to RHAs and TDHEs. With the block grant program, the water/sewer infrastructure funding lost its separate identity and the infrastructure demand was shifted from housing to infrastructure programs. Since 1997, only $3.5 million is known to have been transferred from the TDHEs for water and sewer improvements. (Note: Figures are not reported when tribes/TDHEs incur water and sewer costs directly). 3. TOWARDS A SOLUTION — A BASIS FOR COLLABORATION ... Housing and sanitation interests share a common vision of healthy, safe rural communities. Healthy, safe communities, in turn, depend upon adequate, appropriate, affordable and sustainable housing and _ infrastructure. Unfortunately, the lack of adequate funding for either housing or infrastructure can pit interests against one another in competition for funding. Alaskans should not have to choose between addressing sanitation and housing needs. National process barriers that penalize Alaska because of its unique environment need to be changed. In the interim, a policy that promotes TDHE/RHA participation in community sanitation facilities master planning, with the goal of maximizing the impact of both housing and sanitation infrastructure, is essential for the delivery of these critical services to rural Alaska. IV. RECOMMENDATIONS 1. Seek changes in federal appropriations language to allow the use of IHS funds for water _and sewer systems serving new HUD-funded housing projects. Current appropriations language restricts the use of IHS sanitation construction funds by precluding their use for assistance in new housing construction. Through policy established by the governing board of the National American Indian Housing Council (NAIHC) and by a resolution at its 2001 annual convention in Albuquerque, NAIHC supports the amendment by Congress of appropriation language to allow the Indian Health Service to fund water and sewer systems for new HUD-funded housing projects. The Coalition for Indian Housing and Development (CIHD) is actively seeking changes to this policy with FY 2003 appropriations and it will be an important topic at the Legislative Conference in Washington, D.C. in March 2002. 2. Seek additional funding for housing programs and_specific funding for infrastructure development. NAIHC is advocating that Congress appropriate at least $280 million for FY 2003 for Sanitation Facilities Construction for improvements of existing systems and for construction related to new housing projects. (Almost a 200% increase). Both housing and sanitation interests need to support an increase in overall funding for housing programs. In addition, specific funds need to be set aside for infrastructure development. Particularly in Alaska, funding is needed to help overcome the disparity between the cost of providing water and sewer to homes in Alaska versus the cost in the Lower 48. Housing programs currently do not provide anything close to sufficient funding to help offset the extreme costs associated with infrastructure development in rural Alaska. (This is consistent with the National Congress of Americans Resolution #STP-00-121: Infrastructure to Serve Housing). 3. Allow the use of Village Safe Water program funds to develop water and sewer infrastructure for HUD-assisted housing where it would further the aims of both housing and sanitation programs. Goals should include: e Joint planning of housing and infrastructure; e Compliance with a common set of standards for infrastructure (optimize system designs); e Reducing community infrastructure unit capital costs; e Reducing system operating costs; and e Expansion of utility user pools. a. Policy Elements: A policy for joint housing and_ sanitation infrastructure projects should include the following elements: e Planning element: The opportunity to collaborate on efficiency occurs at a planning level. There should be a strong incentive for effective, coordinated planning of housing and infrastructure projects. e Net gain element: Housing projects should provide a net gain from both sanitation and housing standpoints. e Cost benefit element: There should be a cost benefit to both housing and infrastructure interests. The unit capital and operating costs to serve HUD-assisted homes should be lower than the unit costs to serve existing substandard homes. Water and sewer infrastructure costs should also be reasonable in relation to overall project costs. e Lead element: Housing developers assume the lead responsibility for planning, developing and constructing all appropriate infrastructure for the HUD-assisted housing, including water and sewer. They should proactively coordinate with the community to help fulfill this responsibility. It is the lead responsibility of the community and the utility system operations and maintenance entity to ensure that the proposed HUD-assisted housing development infrastructure is integrated into the overall community plan. e Cost sharing element: There should be a written agreement between the community and the housing developer that allocates responsibility for water and sewer service costs between the parties based on the degree to which the above policy elements are met. b. Draft Policy (based on the preceding elements): The costs of providing water and/or sewer service to HUD-assisted homes, excluding interior plumbing, will be eligible for VSW funding under the following conditions: e There is a plan for both housing and_ sanitation infrastructure development that has the concurrence of the local government, the owner/operator of the local water and sewer utility (including tribal governments where appropriate), the housing developer, and the VSW or ANTHC engineer. Plans need not be lengthy or overly fancy, but must provide sufficient detail to serve as a basis for funding decisions and, ultimately, for design. To the extent practicable, new or ongoing planning processes will be expanded to include consideration of both housing and infrastructure elements. The emphasis is not on the planning document per se, but on establishing agreement between the parties on how housing development is to occur and how it is to be served with water and sewer. e To the extent practicable, the combination of housing and infrastructure development will produce a net gain in the percentage of homes served with water and sewer in a community. It is recognized, however, that housing demand may preclude demolition of existing substandard homes to achieve this objective. In such cases, failure to meet this criterion would not be reason, in itself, to withhold VSW funding. e To the extent practicable, unit capital and operating costs associated with providing water and sewer service to new HUD-assisted homes will be equal to, or less than, the costs of serving existing homes. It is recognized that new housing developed within or immediately adjacent to areas that are already served by water and sewer utilities helps to control infrastructure capital and operating costs. It is also recognized that there are situations where infill or adjacent development is, for all practical purposes, precluded by land ownership issues, site conditions, and other reasonable concerns. In such cases, the parties may negotiate cost share agreements to help offset any unavoidable increases in unit capital or operating costs (see bullet below). e The specific terms of community, housing developer and VSW participation in a housing project are set out in a written cooperative agreement signed by the local government, the owner/operator of the local water and sewer utility (if other than the local government), the housing developer, and VSW or ANTHC. The cooperative agreement: > Identifies the joint, or at least coordinated, housing/infrastructure plan(s) that will guide development; > Sets out a schedule for development: > Specifies roles and responsibilities of participating entities including identifying a lead entity for particular aspects; > Sets out cost sharing agreements; and > Includes other mutually agreeable terms that serve to foster coordination, increase efficiency, or otherwise improve service delivery. e The housing and sanitation infrastructure development plan is typically completed and the cooperative agreement in place, so that they can be included as attachments of a community’s VSW capital improvements program application. As an alternative, the plan may be substantially completed, a letter of understanding between the community and the housing developer in place, and a cooperative agreement under negotiation at the time a community makes its VSW capital improvements program application. In any event, the plan and agreement must be completed prior to the transfer of project funds by VSW. HOUSING COOPERATIVE AGREEMENT OUTLINE 1.0 Purpose 2.0 Participating Parties 3.0 Findings 3.1 Planning Element 3.2 Net Gain Element 3.3 Cost Benefit Element 3.4 Lead Element 3.5 Cost Sharing Element 4.0 Housing & Sanitation Infrastructure Planning 5.0 Roles and Responsibilities of Participating Parties 6.0 Project Cost 6.1 Analysis 6.2 Conclusion 7.0 Cost Sharing 8.0 Additional Terms 9.0 Attachments Attachment | — Rural Housing Infrastructure Committee Program Coordination Recommendations Attachment II — Housing Improvement Plan Attachment Ill - VSW Plumbing Policy 10.0 Concurrence City Representative; Date Tribal Council Representative; Date Housing Authority Representative; Date Ken Collison, Village Safe Water; Date Page 1 of 1 Version 3/20/03 HOUSING COOPERATIVE AGREEMENT CHUATHBALUK, ALASKA 1.0 Purpose The State of Alaska, Department of Environmental Conservation, Village Safe Water Program (VSW), the Chuathbaluk Traditional Council (CTC) and the Association of Village Council Presidents (AVCP), desire to coordinate resources and activities for the purpose of providing water and sewer service to HUD-assisted houses in the City of Chuathbaluk. The purpose of this agreement is to tie together planning and construction efforts for housing development and sanitation infrastructure improvements in the City of Chuathbaluk. This agreement provides a mechanism for the City of Chuathbaluk to apply for funds to construct sewer and water service to new HUD-assisted houses in future Village Safe Water Capital Improvement Project (CIP) applications. By entering into this agreement each party agrees to execute its respective actions described herein. 2.0 Participating Parties City of Chuathbaluk, “City” The City is the owner and operator of the current water utility consisting of a watering point and piped water to the City office/clinic building. Sewage generated from the building is discharged into an onsite septic system for treatment. There are currently no water or sewer utility services provided to the houses in Chuathbaluk. The City is the grantee of state and federal funds for Phase | Sanitation Improvements in the community. Chuathbaluk Traditional Council, “CTC” The Chuathbaluk Traditional Council is the tribal entity in Chuathbaluk and is a BIA-Recognized Traditional Council. Association of Village Council Presidents, “AVCP” AVCP serves as the Regional Housing Authority for Chuathbaluk and provides planning and construction of HUD-assisted houses. Village Safe Water, “VSW" VSW is a program within the Facility Construction and Operation (FC&O) Division of the Alaska Department of Environmental Conservation. VSW will provide technical assistance to the City and grant administration for sanitation improvement projects in Chuathbaluk. 3.0 Findings In an effort to further the goals of both the housing and sanitation programs, the Rural Housing Infrastructure Committee (RHIC) was formed to develop a long term policy that would provide for joint efforts of housing and sanitation infrastructure interests and would advance both housing and infrastructure goals. The Rural Housing Infrastructure Committee Program Coordination Recommendations (Attachment !) establish the minimum set of policy elements to be included in a Housing Cooperative Agreement of this nature. The policy elements include planning, net gain, cost benefit, lead, and cost sharing. Page 1 of 5 3.1 Planning Element The opportunity to collaborate on efficiency occurs at a planning level. There should be a strong incentive for effective, coordinated planning of housing and infrastructure projects. In the development of this agreement planning of housing and infrastructure projects was coordinated and consensus was built among the participating parties. The current housing plan is to construct two new HUD-assisted houses in Chuathbaluk in 2003. No additional HUD-assisted houses are planned for construction in 2004 and 2005. Construction of Phase | sanitation improvements in Chuathbaluk is scheduled to begin in 2003 and depending on available funding Phase II and III sanitation improvements will continue in 2004 and be completed in 2005 with all houses and facilities in Chuathbaluk connected to water and sewer service. 3.2 Net Gain Element To the extent practicable, the combination of housing and infrastructure development will produce a net gain in the percentage of houses served with water and sewer in the community. As a result of the planning effort between participating parties, a net gain of two new homes will be constructed with water and sewer service in Chuathbaluk. 3.3 Cost Benefit Element There should be a cost benefit to both housing and infrastructure interests. This agreement will result in a lower capital cost per home served than to serve existing substandard homes. Since it is a well and septic system community, it will not effect the operating or maintenance costs. AVCP’s cost per house will be lower as it will not have to pay for sewer and water infrastructure. 3.4 Lead Element There should be a written agreement that establishes the lead responsibilities between the participating parties. This agreement defines the lead responsibilities. AVCP assumes the lead responsibility for planning and developing all appropriate infrastructure for HUD-assisted housing, including water and sewer. The City assumes the lead responsibility to ensure that the proposed HUD-assisted housing development infrastructure is integrated into the overall community plan. 3.5 Cost Sharing Element There should be a written agreement between the community and the housing developer that allocates responsibility for water and sewer service costs between the participating parties. This agreement addresses the responsibility for the cost of water and sewer services. The City and VSW will use sanitation improvement funds to construct water and sewer services to new HUD- assisted houses. AVCP will pay for all interior plumbing for new HUD-assisted housing. AVCP will not have to contribute additional funds for water and sewer services to the 2 new HUD- assisted houses that are planned for construction since the unit cost to serve the new houses is less than that to serve existing houses in the community. 4.0 Housing & Sanitation Infrastructure Planning The City of Chuathbaluk was awarded a VSW grant for $125,000 in 1999 to prepare a Sanitation Master Plan. Gilfilian Engineering & Environmental Testing was awarded a contract and completed the Sanitation Master Plan in 2001. A copy of the plan is on file at VSW. Through the planning process, the community decided on individual onsite wells and septic systems for water and sewer service. Chuathbaluk received a VSW grant in September 2002 Page 2 of 5 for $1,995,000 for the completion of Phase | Sanitation Improvements. Summit Consulting Services was awarded a contract for Construction Management and Engineering Design Services in December 2002. Construction for Phase | Sanitation Improvements is planned for 2003. This will include a drilling program to determine water quantity and quality, procurement and mobilization of heavy equipment for the project and construction of up to 11 onsite water and wastewater systems. The current housing plan (Attachment II) is to construct 2 new HUD- assisted houses in Chuathbaluk during the 2003-construction season. The 2 new houses are scheduled to receive onsite water and sewer service during Phase II Sanitation Improvements in 2004. Depending on available funding, Phase II and III Sanitation improvements will continue in 2004 and be completed in 2005 with all houses and facilities in Chuathbaluk connected to water and sewer service. No additional HUD-assisted houses are planned for construction in 2004 or 2005 at the present time. The tentative schedule for housing and sanitation infrastructure development, assuming funding is available, will be as follows: 2003 "Conduct a drilling program to determine water quantity and quality « Purchase and mobilize heavy equipment to Chuathbaluk for the project " Construct lay down pad for heavy equipment and construct project office/housing * Install water and sewer service to 11 existing HUD-assisted houses in Mauruaq Subdivision «Install water and sewer service to City Office/Clinic building, Tribal Office/Teen Center building, VPSO house = Construct 2 HUD-assisted houses in Mauruaq Subdivision 2004 « Install water and sewer service to 3 existing and the 2 new HUD-assisted houses in Mauruag Subdivision « Install water and sewer service to 6 houses in the original townsite 2005 = Install water and sewer service to the final 17 houses = Install sewer service to the school = Install water and sewer service to post office/store building 5.0 Roles and Responsibilities of Participating Parties 5.1 AVCP assumes the lead responsibility for planning and developing all appropriate infrastructure for HUD-assisted housing, including water and sewer. 5.2 The City assumes the lead responsibility to ensure that the proposed HUD-assisted housing development infrastructure is integrated into the overall community plan. 5.3. The City and VSW will schedule, design and construct water and sewer services in Chuathbaluk. 5.4 AVCP will provide VSW with the opportunity to review and comment on design plans of all new HUD-assisted houses. 5.5 AVCP will provide interior plumbing for new HUD-assisted houses in conformance with the VSW Plumbing Policy. Page 3 of 5 5.6 AVCP will continue to construct new HUD-assisted houses in Mauruaq Subdivision. 5.7 AVCP will provide VSW with the opportunity to inspect the plumbing of new HUD-assisted houses at rough-in and final trim out stages for conformance with the VSW Plumbing Policy (Attachment III). 6.0 Project Cost 6.1 Analysis Installation of onsite wells and individual or cluster septic systems is planned for all of the houses and facilities in Chuathbaluk. For the purpose of this analysis, water and sewer service includes the cost to provide an onsite septic system, groundwater well and associated service lines to the house. It will also include the cost of interior plumbing for existing homes. It is AVCP’s intent to construct new HUD-assisted houses in Mauruaq Subdivision, where 14 existing HUD-assisted houses were constructed prior to January 2001. Interior plumbing to all new HUD-assisted houses will be provided by AVCP when they are constructed. Existing AVCP houses are partially equipped with some interior plumbing. The estimated cost to install operational interior plumbing with necessary renovations in each existing AVCP house is approximately $20,000 to $25,000. Due to the poor condition of a majority of the original owner built houses, the estimated cost to install interior plumbing with necessary renovations is approximately $30,000 to $35,000. Since onsite water and sewer systems are planned, the cost to construct a septic system and groundwater well with associated service lines to houses should not vary considerably throughout the community. The cost for a septic system with service to a house is estimated to be approximately $15,000. The cost for the construction of a well with service to a house is estimated to be approximately $25,000. 6.2 Conclusion It is reasonable to conclude that the cost to provide water and sewer services to the new HUD- assisted houses in Chuathbaluk as they are currently planned will be less than the costs to serve the existing houses in the community since the existing houses require the purchase and installation of interior plumbing with a bathroom. If water and sewer service changes from that which is currently planned, then this cost benefit analysis and agreement will need to be reevaluated. 7.0 Cost Sharing 7.1. The City and VSW will use sanitation improvement funds to construct water and sewer services to new HUD-assisted houses. 7.2 AVCP will pay for all interior plumbing for new HUD-assisted housing. Interior plumbing will meet the requirements of the VSW Plumbing Guidelines. Page 4 of 5 7.3 AVCP will not have to contribute additional funds for water and sewer services to the 2 new HUD-assisted houses that are planned for construction since the unit cost to serve the new houses is less than that to serve existing houses in the community. 8.0 Additional Terms 8.1 To the extent practicable, the combination of housing and infrastructure development will produce a net gain in the percentage of houses served with water and sewer in the community. 9.0 Attachments Attachment I — Rural Housing Infrastructure Committee Program Coordination Recommendations Attachment II — Chuathbaluk Housing Improvement Plan Attachment III — VSW Plumbing Policy 10.0 Concurrence We the undersigned mutually agree to the terms set forth in this agreement: Jerry Peterson, City Manager Date City of Chuathbaluk Wasselie Phillips Date Chuathbaluk Traditional Council Ron Hoffman, Executive Director Date Association of Village Council Presidents Ken Collison, PE Date Village Safe Water Page 5 of 5 USDA NRCS FUNDING ON PRIVATE LANDS ANALYSIS OF GRAZING WILDLIFE 2001 Production * All values are in thousands (000's) of acres except percentages and ranks. . oa es Ranking TOTAL STATE |STATE RANK| PRIVATE _| % of Private] USDA Funds USDA Funds | VSPA Funds) », of average | SIMS | Grazer | _ Wildlife | Witatite [USDANRCS) tot) Compare . . USDA Fund per 1,000 7 Wildlife Production ._ | Funding per . Total STATE AREA (% private land | LANDS (1,000 Land in to Ranki per 1,000 USDA Funding Producti States 4 Production oe Ranking : acres/$/ /state) Acres) each state | Landowners anking acres acres per 1,000 acres roductio Ranking per 1,000 Per 1,000 Mi ibatia Score Ranking Production Ranking , n by State} Acres : Produced Acres | | acres 365,039 0° Alaska 365,039.40 50 37,152.60 $523,300 49 $14.09 50 4.80% 57,126 37 0.16 | 50 $9.16 | 47 Bu» sel $523,300 \Texas 167,625.00 6 162,919.40 $16,811,800 3 $103.19 49 35.19% 415,830 5 2.48 | 29 $40.43 18 H Harvest 457,126 California 99,822.70 43 53,487.51 $19,559,800 1 $365.69 16 124.70% 41,803 40 0.42 | 47 $467.90 29 The Next 3°” Montana 93,155.80 39 57,995.63 $9,698,400 14 $167.23 38 57.03% 157,485 18 1.69 | 35 $61.58 29 360,604 New Mexico 77,673.60 44 36,211.39 $4,932,200 31 $136.21 46 46.45% 32,383 46 0.42 48 $152.31 43 $46,070,000 Arizona 72,730.90 48 12,295.65 $5,989,600 26 $487.13 7 166.12% 27,669 42 0.38 $216.47 34 615,118 [Nevada 70,275.80 49 11,868.85 $1,231,000 42 $103.72 48 35.37% 152,400 19 2.17 $8.08 38 Colorado 66,387.20 41 38,655.66 $7,362,100 22 | $190.45 34 64.95% 80,783 30 1.22 $91.13 34 The Next 5 Wyoming 62,147.20 45 26,267.63 $4,057,300 35 $154.46 41 52.67% 98,835) 28 1.59 $41.05 37 349,215 Oregon 61,441.90 38 41,356.55 $8,170,500 19 $197.56 33 67.37% 73,536 32 1.20 $111.11 33 $23,572,200 Idaho 52,960.60 46 17,064.91 $4,245,900 34 $248.81 24 84.85% 72,557: 33 1.37 $58.52 35 392,070 Utah 52,587.50 47 12,429.77 $5,373,600: 28 $432.32 1 147.42% 52,824 38 1.00 $101.73 34 Kansas 52,366.70 2 51,745.66 23 $139.16 44 47.46% 101,735] 26 1.94 $70.78 26 The Next 7 [Minnesota 50,954.90 34 41,271.16 9 $315.86 19 107.71% 217,577|___ 12 4.27 $59.91 19 368,088 [Nebraska 49,201.90 3 48,378.30 $10,983,100 12 $227.03 28 77.42% 60,219) 36 1.22 $182.39 24 $58,583,800 South Dakota 48,574.70 29 42,507.38 $9,573,500 15 $225.22 29 76.80% 63,996 35 1.32 $149.60 30 642,444 North Dakota 44,156.20 11 41,742.53 $9,178,200 17 $219.88 30 74.98% 79,893: 31 1.81 $114.88 25 Missouri 44,094.70 16 41,366.64 $13,455,300 6 $325.27 18 110.92% 261,284 10 5.93 $51.50 14 The Next 9 Oklahoma 43,954.60 f 42,695.50 $8,052,400 20 $188.60 35 64.31% 101,893 25 L 2.32 $79.03 23 354,345 Washington 42,612.50 42 24,498.18 $10,297,100) 13 $420.32 12 143.33% 48,793 39 1.15 $211.04 30 $100,812,200 Georgia 37,068.20 17 34,765.52 $5,565,100 27 $160.08 40 54.59% 446,000 4 12.03 $12.48 19 2,085,277 Michigan 36,357.80 36 28,179.65 $9,463,000 16 $335.81 17 114.51% ae 2 12.76 $20.40 16 lowa 35,760.00 1 35,366.30 $18,722,800 2 $529.40 5 180.53% 136,655 21 3.82 $137.01 11 The Next 12 Illinois 35,579.50 4 34,699.37 $13,298,400 7 $383.25 15 130.69% 99,906 27 2.81 $133.11 16 351,723 Wisconsin 34,761.00 32 28,653.92 $12,779,900 11 $446.01 10 152.09% 446,957 3 12.86 $28.59 12 $96,886,800 Florida 34,558.10 37 24,651.25 $13,176,900 8 $534.53 4 182.28% 125,000 22 3.62 $105.42 19 2,912,444 Arkansas 33,328.00 28 29,284.78 $13,677,200 5 $467.04 8 159.26% 150,310 20° 4.51 $90.99 16 Alabama 32,480.00 9 31,075.78 $4,316,600 33 $138.91 45 47.37% 410,700 6 12.64 $10.51 20 North Carolina 31,179.50 21 28,613.19 $6,078,500. 25 $212.44 32 72.44% 226,300 11 7.26 $26.86 21 Ca,Nv,Az,CO New York 30,223.40 40 18,792.87 $7,539,900 21 | $401.21 14 136.82% 308,216 9 10.20 $24.46 19 386,890 Mississippi 30,025.00 12 28,321.91 $15,894,500 4 $561.21 3 191.38% 352,500 7 11.74 $45.09 7 HA,Wa, Or, Id, Ut,Mt Pennsylvannia 28,684.80 30 24,413.05 $3,592,900 $147.17 42 50.19% 486,041 1 16.94 $7.39 22 369,016 Louisiana 27,882.20 23 25,508.72 $12,922,500 10 $506.59 6 172.75% 212,200 15 7.61 $60.90 14 5 Tx,Ok,Ka,Nb,Sd Tennessee aI 26,380.80 27 23,487.03 $5,012,600 30 $213.42 31 72.78% 157,809 17 5.98 $31.76 24 26 361,723 Ohio 26,209.90 5 25,496.85 $6,574,200 24 $257.84 23 87.93% 165,124 16 6.30 $39.81 17 10 ND,MN,MGC,IA,IL,It Kentucky 25,428.50 10 24,298.81 $4,449,100 32 $183.10 37 62.44% 103,350 23 4.06 $43.05 25 25 357,451 Virginia 25,342.70] 26 22,618.84 $3,651,900 36 $161.45 39 55.06% 214,894 14 8.48 $16.99 26 32 FL,GA,AL,MI,TN,K Indiana 22,956.80] 8 22,290.19 $9,030,700. 18 $405.14 13 138.16% 103,163 24 4.49 $87.54 17 8 382,593 Maine 19,753.60] 18 18,513.56 $2,422,500: 39 $130.85 47 44.62% 30,314 41 1.53 $79.91 37 44 South Carolina 19,271.00 13 18,170.11 $5,238,200 29 $288.29 21 98.31% 312,154 8 16.20 $16.78 | 15 13 West Virginia — 15,415.70 25 13,885.01 $1,991,600 40 $143.44 43 48.91% 217,459 13 14.11 $9.16 25 33 The Next 13 Maryland 6,256.00 22 5,724.46 $2,628,000 38 $459.08] 9 156.55% 83,787 29 13.39 $31.37 21 23 114,209 Vermont 5,919.40 20 5,432.99 $1,260,100 41 $231.93] 26 79.09% 15,065 43 2.55 28 [__ $83.64 32 40 $28,617,400 New Hampshire 5,740.20 31 4,825.18 84% $1,106,500 43 $229.32 27 78.20% 9,562 48 1.67 36 | _ $115.72 37 45 880,926 Massachussets 5,016.30 15 4,718.86 94% $884,400 46 $187.42 36 63.91% 9,829 47 1.96 32 $89.98 35 43. | New Jersey 4,748.20 35 3,844.51 81% $1,074,700 44 $279.54 22 95.33% 69,970 34 14.74 3 $15.36 28 Hawaii 4,110.70] 33 3,331.08 81% $789,900 48 $237.13 25 80.86% 2,409 50 0.59 46 $327.90 40 47 The Last 22 Connecticut 3,100.80 14 2,917.43 94% $871,600 47 $298.76] 20 101.88% 11,950 45 3.85 | 24 $72.94 30 38 365,566 Delaware 1,251.20 19 1,159.14 93% $900,500 45 eet 1 264.92% 12,133 44 9.70 | 12 $74.22 24 29 $94,333,500 Rhode Island 668.80 24 604.16 90% $418,700 50 $693.03 2 236.33% | 3,131 49 4.68 | 19 $133.73 29 37 3,107,360 TOTALS 2,263,221.90 1,415,555.42 3913% 355,065,700