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Home My WebLink AboutLarsen Bay Bulk Fuel 2004 NOTICE TO PROCEED & BILLING SUMMARY This form is for any COST REIMBURSEMENT Agreement.) Accounting Ref No: prior Agency approval and a NTP Amendment. attached proposal dated 8/19/04 consisting of 32 pages for details. 4; Construction Management Services 2. Skilled Labor Small Procurement Services This NTP for a NTE of 455 424.00 The ee Manager for this NTP is: Mark Schimscheimer aoa Approval: Neer Approval: E24 fos dlc c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) Tel Nos: Accepted f NTP No: 25 Agreement No: AEA-03-211 - 10/31/2004 Contractor: Hattenbura, Dilley & Linnell, LLC Estimated Comp Date: Project Title: Larsen Bay BFU CM services, Labor & procurement Amount of this NTP/Amend: Provide the following services for the Bulk Fuel Upgrade project located at Larsen Bay, Alaska, per gr the Provide services for the Expense Group(s) and specific Expenses enumerated below in the Billing Summary. Any services beyond the written scope and/or any costs above the price estimate in our Agreement, require is cumulative for this Agreement, which now totals $10,355,036:52 907-269-4689 907-269-3044 Page 1 of 3 antractor by: 10/31/2004 $455,424.00 NOTICE TO PROCEED Agreenent Noy AEA‘O3-211 & BILLING SUMMARY Encumbrance No: an Date: 10/31/2004 (This form is for any COST REIMBURSEMENT Agreement.) Contractor: Hattenbura, Dilley & Linnell, LLC Estimated Comp Date: 10/31/2004 Project Title: Larsen Bay BFU CM services, Labor & procurement = Amount of this NTP/Amend: $455,424.00 BILLING SUMMARY This Invoice isfor[ ]ProgressOR[ ]Final Payment. Sequential Invoice # for this Agreement is: [ ]. Authorized Expense Groups Grant-AEA Managed CM services ’ Grant-AEA Managed Labor $302,103.00 _ Small Procurement $111,833.00 __77520 Grant-AEA Managed Travel 77540 Grant-AEA Managed Freight | 77550 Grant-AEA Managed Materials or APPROVED Pa ie i IGL Account — Fund — Appropriation — Contract — Project - Stage Payment Request & Certification: (Contractor) Signature Name; Scott Hattenburg PAYMENT RECOMMENDED (Agency Project Manager): | PAYMENT APPROVED (Authorized Agency Official): Based upon certify this Invoice to be valid and accurate and that services the Project Manager's recommendation and certification, | hereby were performed substantially in conformance with the contract | approve payment. requirements and schedule. Signature Signature Name: ark i eime Name: c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 2 of 3 (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) INSTRUCTIONS TO CONTRACTOR COST REIMBURSEMENT NOTICE TO PROCEED (NTP) & BILLING SUMMARY 1. RETAIN AN UNMARKED, as issued, COPY OF THIS FORM to be used for reproduction and billing. 2 If this NTP is unacceptable, notify the Contracting Agency immediately. If acceptable, acknowledge by signature where indicated on a copy of this NTP and return it within ten days after your receipt. 3. Submit monthly Invoices to the Agency Contract Manager named in this NTP. Provide a copy of page one of this form as the FACE PAGE of each invoice submitted and with the following entries accurately completed: a) Indicate if the Invoice is for Progress or Final Payment and show the Sequential Invoice Number for this NTP. b) Entries in the following columns: Prior Aprv’d Payments, This Billing, and Total to Date for each Task Group; plus the SUM TOTALS for: Authorized To - Date, Prior APPROVED Payments, THIS INVOICE, Prior Payments plus this Invoice, and Balance of Authorized Amount. Note "Prior APPROVED Payments" amounts may NOT be the same as the total of all your prior invoices if some items were disallowed or adjustments were made. If a prior billing has not been acknowledged with any payment, or a different amount from your billing was paid without notification to you of the reason(s), attach a request for an explanation and remedial action. 4. Sign, date and enter printed or typed name under "PAYMENT REQUEST (Contractor)" thereby attesting to the following: “By signature on this form, the Contractor certifies entries to be true and correct for the services performed to date under or by virtue of said Agreement and in accordance with AS 36.30.400. The Contractor further certifies that all applicable Federal, State and Local taxes incurred by the Contractor in the performance of the services have been paid and that all Subcontractors engaged by the Contractor for the services included in any invoice shall be fully compensated by the Contractor for such services." = PFFAGHA-EURRENFE6PY OF EXHIBIT 6-46 6SFREMBURSEMENFBIECING BEFAILFERM from ne CF invoioe: f : sore 6. Substantiate all charges in each billing, other than for Fixed Prices or Fixed Fees, by attaching a summary of hours expended and hourly labor rate per employee; summary of units completed; subcontractor invoices; expense receipts, etc.; or other proof of expenditures. Tt. Prime Contractor's Labor and Indirect Cost shall be billed to the Contracting Agency within 45 days of performance. Subcontractors’ Labor and Indirect Cost shall be billed to the Contracting Agency within 60 days of performance. All of the Contractor's and Subcontractors’ Other Direct Costs (Expenses) shall be billed to the Contracting Agency within 90 days of being incurred. Charges submitted after the above stated times will, at the Contracting Agency's discretion, not be paid. 8. When each NTP is approximately 75% complete, or the individual line items are approximately 75% expended, the Contractor shall determine if the Authorized Amount(s) might be exceeded; and, if so, shall provide an estimate of cost to complete. The Contracting Agency will determine after discussion with the Contractor if additional cost is reasonable and does not include costs that should be absorbed by the Contractor. If additional cost is validated, a negotiated Amendment will be executed which either (1) reduces the scope of services/work products required commensurate with the Authorized Amount(s), or (2) increases the Authorized Amount(s) to that required for completion of the original contract scope. ¢3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 3 of 3 (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) DL HATTENBURG DILLEY & LINNELL Construction Management Division Engineering Consultants August 2, 2004 (Revised August 19, 2004) c { iC DEGEIWE , 2) Heh i Mark Schimscheimer, Project Manager AUG 20 2nna Lo’ State of Alaska Alaska Energy Authority / Rural Energy Group AIDEA/AEA 813 West Northern Lights Boulevard Anchorage, Alaska 99503 RE: Larsen Bay Bulk Fuel Upgrade, Contract Number AEA-03-211 Dear Mr. Schimscheimer: The purpose of this letter is to request additional NTP funding for the Larsen Bay Bulk Fuel Project. As requested, we have revised the format of the NTP breakdown when compared to our August 2, 2004. As you are aware, HDL has terminated the services of its construction management personnel because of quality and performance issues. We have asked STG, Inc. (STG) to assist us with the completion of the project. STG made an inspection of the project site on July 2, 2004 and prepared a Project Completion Report dated July 23, 2004 which was transmitted to you on August 2, 2004. The STG proposal shows that STG can complete the construction by October 22, 2004, based on gaining NTP approval August 2, 2004. The actual schedule will slide based on the actual NTP date provided by AEA. We believe it is generally a realistic work plan, schedule, and budget and we recommend that it be approved. HDL will pass through the STG costs at 0% markup. Beginning July 1, 2004 I will donate my time to monitor the STG work at no cost to AEA to assure that this project is completed to your satisfaction. Also attached is our budget report dated August 19, 2004 which recaps the overall project budget status for the Larsen Bay project. Based on STG’s and our understanding of the project as it currently stands, the following NTPs under our contract will require upfunding to complete this project. NTP Upfunding NTP DESCRIPTION Requi NEW CM 477530 $ 41,488 NEW Skilled Labor 7-5 (O 302,103 NEW 111,833 y-Small Procurement 77-5 2.20 HD Vi NTP-21 Additional Work 440 NTP 22 Additional Work Skilled Labor 3,935 NTP 23 Additional Work Small Procurement 92,161 eee Oe NTP 24 Additional Work — HDL Equip (1-15-04 to 3- 9,723 Lorie Dilley, PE/CPG ArE $ 594,683 red OA Bes fey Dennis Linnell, PE E 23 30 —_ 3 ! O26 ~ O51/ COOY -- 3 YO iGo “ 24 David Lundin, PE 3305 Arctic Boulevard Suite 204. - Anchorage Alaska 99503 - Phone: 907.277.2120 © Fax: 907.277.2122 808 South Bailey Street Suite 102 ~- Palmer Alaska 99645 » Phone: 907.746.5230 © Fax: 907.746.5231 RE: Larsen Bay Bulk Fuel August 19, 2004 Page 2 of 2 SO4-211) If you have any questions or need additional information please contact me at 646-S+1 or at shattenburg@hdalaska.com. Sincerely, #4 Scott L. Hattenburg, P.E./Principal Attachments: HDL Budget Report dated August 19, 2004 (1 page) H:\jobs\03-204 Larsen Bay BFU\Correspondence\Revised Request for NTP Funding 19 Aug 04.doc arenes ranean nen eee en et en CELE BA tS BDL HATTENBURG DILLEY & LINNELL Engineering Consultants HATTENBURG DILLEY LINNELL BUDGET REPORT AS OF AUGUST 19, 2004 LARSEN BAY BULK FUEL BALANCE TOTAL AT (SHORTAGE OR CURRENT INVOICED TO HDLEST.TO STGEST.TO = PROJECT FUNDS NTP# HDLJOB# NAME ORIG.BUDGET AMEND1 AMEND2 AMEND3 BUDGET DATE BALANCE COMPLETE COMPLETE COMPLETION _ AVAILABLE) HOL 17 03-204-1 Larson Bay BFU-Pre CM 21,604 21,604 21,559.21 44.79 21,559 45 19 03-204-2 Larson Bay BFU-Site Control 24,656 24,656 4,940.82 19,715.18 12,000 16,941 7,715 21 03-204-5 Larsen Bay BFU-CM 76,710 47,941 124,651 124,639.07 11.93 41,500 166,139 -41,488 22 03-204-2 Larsen Bay BFU-Skilled Labor 228,260 200,000 428,260 428,240.36 19.64 302,123 730,363 -302,103 23 03-204-3 Larsen Bay BFU-Small Procure. 195,125 46,375 241,500 241,499.06 0.94 111,834 353,333 -111,833 24 03-204-4 Larsen Bay BFU-Sm tool/equi. 84,000 84,000 _ 66,558.75 _ 17,441.25 5,000 __ 71,559 12,441 SUBTOTAL 630,355 294,316 0 0 924,671 887,437.27 37,233.73 17,000.00 455,457 1,359,894 -435,223 ADDITIONAL HDL WORK NEW Larsen Bay BFU-CM 33,439.60 33,439.60 -33,440 NEW Larsen Bay BFU-Skilled Labor 3,935.00 3,935.00 -3,935 NEW Larsen Bay BFU-Small Procure. 92,161.31 92,161.31 -92,161 NEW HDL Equipment (1-15-04 to 3-31-04) 9,723.00 9,723.00 -9,723 SUBTOTAL 139,258.91 139,258.91 -139,259 AEA (*) Force Account Labor 82,196 82,196 161,724.85 23,587 185,312 -103,116 Materials Over $5,000 539,000 539,000 534,224.94 30,300 564,525 -25,525 Freight 162,000 162,000 68,311.96 30,000 98,312 63,688 Contracts 121,400 121,400 75,900.00 75,900 45,500 Contingency 79,642 79,642 -79,642 SUBTOTAL 904,596.00 : : : 904,596 840,162 : : 163,529 1,003,691 99,095 TOTAL 1,534,951 294,316 0 0 1,829,267 1,727,599 37,234 156,259 618,986 2,502,844 -673,577 FOOTNOTES (*)- AEA EXPENDITURES PER MARY JUDD AS OF JULY 28, 2004 July 23, 2004 Project Completion Proposal Larsen Bay Bulk Fuel Project Alaska Energy Authority Incorporated Larsen Bay, Alaska 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 Project Completion Proposal Introduction STG, Inc. was asked by Mark Schimscheimer, Alaska Energy Authority, to visit the Larsen Bay Bulk Fuel Project. Jim St. George, Chris Schimschat and Charles Bates visited the site on July 2, 2004. The purpose of the site visit was to: 1. Determine the degree of completion of the project. Note any deficiencies in the completed work. Determine a scope of work to complete the project. = 2 Determine the effort required to correct any noted deficiencies. A trip report was submitted and a meeting was held to discuss the noted deficiencies and the unfin- ished work. Scope of Work The work items are as follows: _ . Correct the deficiencies that have been identified to date. Repair tank foundations. Remove and replace dispenser enclosure. Remove and replace pump boxes. Complete tank pad. Complete electrical and communications. Complete bulk fuel piping. Test bulk fuel piping. nO 90 (Oe Complete marine dispenser. 10. Complete fencing. 11. Complete pipe coating and painting. 12. Provide O & M Training. 13. Clean up and Demob. The work would be completed within 80 days of Notice to Proceed, provided we did not encounter additional deficiencies. Fabrication of the pump boxes and dispenser enclosure could begin in early August. 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 Work Plan A comprehensive inventory of permanent materials, equipment, small tools and supplies should be completed before mobilizing to the site. The inventory would also include a comparison or “as-built” of the work that has been completed in the field to the design. Once the comparison is complete, a list of materials and equipment to finish the project will be developed. A final procurement will then take place. The electrician should participate in the field inventory process. This would provide an opportunity for the electrician to not only perform a thorough evaluation of the remaining electrical work and to identify any deficiencies in the completed electrical work, but also complete an inventory of electrical materials and supplies. Concurrent with the field inventory at Larsen Bay, the pump boxes and dispenser cage will be staged for shipment back to Anchorage. Fabrication of the new pump boxes and dispenser enclosure could begin in Anchorage after the design modifications are complete. Once the final procurement and fabrication of the pump boxes was complete, mobilization would com- mence. It is anticipated that the cement, aggregate, pump boxes, equipment and groceries would be shipped from Anchorage to Larsen Bay via chartered landing craft or barge. An interim stop in Kodiak would be necessary to pick up the materials and equipment that are currently staged there. Part of the mobilization effort would be to arrange for crew housing. The STG crew would arrive in Larsen Bay prior to the barge. The superintendent would get the local crew hired and lined out and work would begin. The work items on the detailed schedule (attachment A) would be completed. There are three site visits scheduled during the execution of the work. Those site visits were scheduled to facilitate more involvement/interface between the Alaska Energy Authority, HDL and STG. HDL would complete the Operations and Maintenance (O&M) manuals. The O&M Training would be a collaborative effort between HDL and STG. The work should be complete and turnover effected by October 30, 2004 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 Reports and Scheduling The STG superintendent would provide daily reports on the prosecution and progress of the field work. The content of the daily reports would be used to develop a weekly report and to update the construc- tion schedule. Critical issues would be communicated to HDL as soon as possible. The monthly re- porting required by the Alaska Energy Authority would be a collaborative effort between Scott Hatten- burg (HDL) and Charles Bates (STG). HDL would submit the final report to the Alaska Energy Au- thority. Cost Estimate The following spreadsheet is a global cost estimate to complete the Larsen Bay Bulk Fuel Project. Larsen Bay Estimate 1 —BH8423-| 302, /2 FA Labor (Billed at Local rates to REG) WM, 8: Freight items over $5,000. Contracts ris [s-|s -_| F 8 |Subcontracts (Electrical) [71 | ts [$s 84000/$ 84,000 / 9 _ [Equipment Rent & Repair | 1 { ts [$ 57,400/$ 57,400 po Sb Total] $530,944 Contingency] _—-s-'15%|$ 79,642 Po STG Project Estimate | $ 610,586 4 Evecreicac ' 90% LatoR = 715,600 10% 6M. PRa, = 8, 4e° S76 Laboe, + EQuiP pent £ Pepae —»~ sua PROWREMENT™ 57,400 — 46,034 SM. Pieoc, a" 3, yoo + 57, 400 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 4 ATTACHMENT A CONSTRUCTION SCHEDULE 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 ‘oe Task Name ID '€ 1 Bq Inventory 2 Final Procurement 3 iq Fabricate New Pump Boxes 4 Fabricate New Dispenser Enclosure 5 | Mobilize 6 | Remove Chain Link Fence a | Remove Pipe Supports 8 Move Bulk Fuel Tanks 9 j Site Visit #1 10 Repair Tank Foundation W Abandon Underground Electrical - Install New 12 Fix Truck Fill Sump 13 Install New Dispenser Enclosure 14 Install New Pump Boxes 15 if Finish Tank Repair (abrade & paint) 16 Re-locate Bulk Fuel Tanks 17 R&l PRV in Vertical Position 18 | Complete Piping (Supports, sleepers, etc.) 19 | Site Visit #2 20 | “Pig" pipelines & Pressure test a1 | Abrade & Paint Piping 22 | Complete Tank Pad 23 Install Chain Link Fence 24 Sleeve Bollards 25 Add Organics, flatten slopes and seed 26 Furnish 2 17# Anodes Install 4 on 2 UG Pipe Xings 27 F&I UHMW slides on Tundra supports 28 Complete Marine Dispenser 29 | Clean up and Demob 30 As-Built Drawings Site Visit #3 Operations and Maintenance Training Project: Construction Schedule 7-21-2 Date: Fri 7/23/04 Som Progress Duration 3 days 5 days 7 days 7 days 3 days 2 days 1 day 1 day 0 days 5 days 50 days 2 days 3 days 4 days 2 days 2 days 1 day 21 days O days 3 days 15 days 2 days 4 days 0.5 days 5 days 1 day 5 days 5 days 5 days 3 days O days 5 days a4 ey 78,04, Jul 25, 04 Start Sun 8/8/04 Wed 8/11/04, Mon 8/2/04 ; Mon 8/9/04 Mon 8/16/04 Thu 8/19/04 | Sat 8/21/04 | Sun 8/22/04 | Mon 8/23/04 | Mon 8/23/04 Sat 8/21/04 Sat 8/28/04 Mon 8/30/04 Thu 9/2/04 Mon 9/6/04 Sun 9/5/04 Tue 9/7/04 Tue 9/7/04 Tue 9/28/04 : Tue 9/28/04 | Fri 10/1/04! Sat 10/16/04 Mon 10/18/04 Fri 10/22/04 | Tue 9/28/04 | Tue 9/28/04 Thu 9/23/04 | Tue 9/28/04 Fri 10/22/04 Fri 10/22/04 Wed 7/21/04 | @® 7/21 Fri 10/22/04 Extemal Tasks Extemal Milestone @® Project Summary QP Deadline 4% Page 1 —— : Aug 1, '04 25, '0 \At | Aug 8, '04 TWTFISSMTWTFSSMTWTFSSMTWTFSSMT| STG ‘Aug 1 104 [Aug 22,04 'Aug29,'04 [Sep5,'04 [Sep 12,04 Sep 19,04 [Sep 26,'04 |Oct3,'04 [Oct 10,04 |Oct 17,04 [Oct24,'04 [Oct WitlF: SisMTWTFSISMTWTFSSMTWTFISISMTWT FS SMTWTEISSMTWTIFSSMTWT FIS/SIMITW'T FiS'SIMTW'T F'S/SMTW.T F.SISIM ! | | ISTG,HDL G | STG | STG STG STG STG STG TG 9/28 j STG \ LST | STG STG | STG STG | STG TG STG STG STG,HDL STG,HDL Task Milestone Ca Extemal Tasks | poee ene por Schwere 72:21) Spit gars LTT Summary Qe extemal Milestone @ Progress Project Summary QE Deadline 4 | [ Page 2 8/23/2004 Larsen Bay Bulk Fuel Upgrade STG, Inc Budget Estimate Description Sleeve Bollards F&I New Dispenser Enclosure R&R Chain Link Fence Finish Tank Repair (abrade & paint) Fix Truck Fill Sump Abrade & Paint 7 Fuel Tank Relocation/Foundation Remove Pipe Supports R&I PRV in Vertical Position "Pig" pipelines & Pressure test 11 brade & Paint Piping 12 &| Pump Boxes 13 bandon Underground Electrical - Install New omplete Piping (Supports, sleepers, etc. 15) dd Organics, flatten slopes and seed 16 urnish 2 17# Anodes Install 4 on 2 UG Pipe Xings 17 &l UHMW slides on Tundra supports 18 omplete Marine Dispenser 19 complete Tank Pad 20 complete Electrical lean up and Demob THT DS IO] S| n> aQ1O|O =_ oO 22 oO Task List 8/23/2004 Larsen Bay Bulk Fuel Upgrade STG, Inc Budget Estimate Larsen Bay Estimate |__| om [omc | {a | naa en Dna | inne | | eee eter [| 1 [Construction Management Contract | 1 [| LS [$ 41,500[$ 41,500 | [2 _[STGSuppliedlabor | LSS 218,123] $218,123 | |__3 _|FALabor (Billed at LocalratestoREG) | 1 | LS [$ 23,587[$ 23,587 | |_4 [Small Procurement ($5,000 andless) [1 [ LS [$ 46,034/$ 46,034 | [| 5 |Materialsover$5,000 | 1 | LS [S$ 30,3001 $ 30,300 | [| 6 |Freightitems over$5,000. | 31 CT LS TS 30,000] $ 30,000 | [| 7 [Contracts C“‘“CSSC*Y;C OC) [| «©US TSC OS |__8 _|Subcontracts (Electrical) | 1 CT LS OS 84,000] $ 84,000 | [9 |EquipmentRent&Repair | 1 | CLS [S$ 57,400[$ 57,400 | Po CC(‘“‘“‘(CSCOCOCOCé*dSCTN Sub Total] $530,944 pT C—“*‘“CSCS*S*SCS*CSCCSCSCCST Contingency 15%] $79,642 | A a TS (AT, PT Pp fh CC“‘“C;CSCOCSCSCSCSC‘idLCSN"""""- STG Project Estimate [$610,586 | Project Total Larsen Bay Larsen Bay Cost Estimate 7-22-2004.xIs |__Budget | __—Description __—[ Quantity[__Unit__[Unit Cost] __Budget_| po tte Sb Total] [| tfConstruction, CMT A$ 40,000.00] $40,000.00 | lExpenses, CM] AS 1,500.00] $1,500.00 | Larsen Bay Bulk Fuel Upgrade STG, Inc Budget Estimate [Budget | ___Description Quantify] Unit_| UnitCost_| Budget _] BE me a ee 8 0 es or ie ne Se [2 [Project Forman() | 70] MD_|$ 743] $ 62,026] [2 [Journeyman Welder (2) | 140] _MD_|$ 692] $ 06,800 [2 equipment / Crane Operator (1 ___7o}_MD [$692] $ 48,445 | [2 Journeyman Painter(1) | 30] MD_|$ 692] $ 20,762 ie ee 0 on oo oe or 2 [be eel SS | 8/23/2004 4 STG Supplied Labor Larsen Bay Bulk Fuel Upgrade STG, Inc Budget Estimate [ Unit Cost | Budget _| |_ltem_| P| Sub Total _| | ps Pd [|___Total | Labors, Painting, Blasting (1 225 1$ 7,862 | Fd ———] Total | $ 23,587 8/23/2004 5 FA Labor Larsen Bay Bulk Fuel Upgrade STG, Inc Budget Estimate | Budget | Ciescription Ss [Quaantity[ Unit _| UnitCost_ | Budget _| [Mom | | Sub Total | | 4 —(SafetyEquipment SS 500.007 $ 500.00 | | 4 [Crew Airfares -Anchorage-Kodiak | 8|_ORT_O $460.00 $ 3,680.00 | | _4 [Crew Airfares-Kodiak-LarsenBay | 8] RTOS 125.00 $ 1,000.00 | } 4 fPerDiem 810 day [$42.00 $ 13,020.00 | P 4 Fuel 2500] gallons [$3.00 | $_7,500.00 | | 4 ‘Air Freight | 10], EA [$500.00] $_ 5,000.00 | | 4 ‘[AirFreight(flagStop) CT EAS 4,500.00 $ 9,000.00 | | 4 [SuperSackAgMix(4000#) TAT EA [S$ 140.00[$ 560.00 | |__4 [Super Sack Type | Portland Cement (3000#)_ [ = 1[ EA [$ 287.50[$ 287.50 | Pp 4 eS Baro S060] $145.00 | GC 2" x 8" x 8 ft. Pressure Treated Lumber | ___-24 EA |[$ 11.25]/$ 270.00] | 4 [Anode#17Ibo CEA $150.00 $ 300.00 | | 4 [Cutting Consumables | tt LS [S$ 200.00]$ 200.00 | [7 —fesvanha ik | 4 __ [Galvanizing compound 1] gallon | $ 75.00 | $ 75.00 | 4 _|[Goldstreaks EA _|[$ 35.00] $ 350.00 [3 — iter Coneenaes | 4 [Paint&Supplies LSS 1,000.00] $ 1,000.00 | | 4 |Threadsealant EA TS 65OTS 6.50 | |} 4 funistrut_ SS 750.00 $ 750.00 | | _4 [Welding Consumables LSS 1,200.00 7S 1,200.00 | $ 46,034.00 8/23/2004 6 Small Procurment Larsen Bay Bulk Fuel Upgrade STG, Inc Budget Estimate Budget | Description [Quantity|_Unit_[ UnitCost_| Budget _| | item Po Sb Total_| |S _—*fRoyaltyonGravel 150 yards [$2.007$ 300 | | ___5 ___|Tank Foundations $12,000 | 5 [PumpEnclosures | tO LS TS 8,000 $ 8,000 | |__5 _[DispenserEnclosure | 1 TLS S$ 10,000 $ 10,000 | Po Tota [$30,300 | 8/23/2004 7 Materials Larsen Bay Bulk Fuel Upgrade STG, Inc Budget Estimate | Item _| ee 8/23/2004 8 Freight Larsen Bay Bulk Fuel Upgrade STG, Inc Budget Estimate Variance [_ Costto | Costto [ Costat | Budget _| Complete Budget Sub Tota AT PTT Contracts 8/23/2004 8/23/2004 Budge t Larsen Bay Bulk Fuel Upgrade STG, Inc Budget Estimate ee ae ee Unit Cost Budget || Sub Total Pe | | $84,000 [Quantity] Unit _] | Ss == Electrical Labor i] ts [$s 80,000]$ 80,000 a pt 10 Sub- Contracts Larsen Bay Bulk Fuel Upgrade STG, Inc Budget Estimate Budget Description quipment Rental (includes Repair Aer TE Oo at D-4 Dozer (City of Larsen Ba Cat 950 Loader (NC Cat D-3 Dozer w/sideboom (HDL Cat 315 Excavator (NC Cat CS563 Compactor Cat 416E Backhoe/Loader (City of Larsen Ba 10 yd. Dump Truck (City of Larsen Ba Crew Cab Pickup (HDL jonda Foreman 4-wheelers kid Steer w/ attachments oa Small tool rental, hand tools, paint gear, sandbalsting equipment, pumps, electrical tools, lighting, rigging, Hilman rollers, tool boxes, power centers, Track Torches, pipe gear, | Month _| | months | | 7,000 | $ 14,000 | $57,400 Equipment Total 8/23/2004 11 Equipment Larsen Bay Bulk Fuel Upgrade STG, Inc Budget Estimate Budget Description Quantity Unit Unit Cost Budget Cost to Item Sub Total Date | AEAFixedCosts ff MY PT II It fst tepsunrence TM MM JA TUS Iss LI pL ie ftengineesrireg UL LE Law IS) = Vs) es Lh [iL Await Grant. ii il it pa aS ose iS ST filet wey N=] spa ES Mss] a_i ff SS sa ji _YPRs toate Il Mie Mt Mec Nf Si TS MH AG His] MN TM a IA TT =I eS S16 a_i] MMA a) issuer tigi meet | i _ fig ME Mes MIMS NM SY pS I AF) et ME TSAI) Ia IYI = = IM MATT AUS Ss UM I= = IC) TMH I MSI SMI MA Ms Ms SSN cp ie | Ti pM Me fT Te) AM SIME ME = SIMI = = T_T | ao Me aT aa aT = My 8/23/2004 12 Cost to Complete Cost at Completion Budget Variance AEA Fixed July 2, 2004 Trip Report Larsen Bay Bulk Fuel Project Alaska Energy Authority Incorporated Larsen Bay, Alaska 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 Trip Report STG, Inc. was asked by Mark Schimscheimer, Alaska Energy Authority, to visit the Larsen Bay Bulk Fuel Project. Jim St. George, Chris Schimschat and Charles Bates visited the site on July 2, 2004. The purpose of the site visit was as follows: 1. Determine the degree of completion of the project. 2. Note any deficiencies in the completed work. 3. Determine a scope of work to complete the project. 4. Determine the effort required to correct any noted deficiencies. Friday, July 2, 2004 11:30 a.m. Left STG office for Trans Northem Aviation. Chartered a Beech 99 from Anchorage to Larsen Bay and back. 12:30 p.m Departed Anchorage for Larsen Bay. 2:00 p.m. Arrived in Larsen Bay. Met Jimmie Johnson, Vice Mayor. He shuttled us to the Bulk Fuel Tank Project. We talked with Jimmie and the VPSO for .5 hours and then they left. 2:30 p.m. We inspected the tank farm, marine headers, pipeline, and marine dispensing station. 4:40 p.m. Depart Larsen Bay for Anchorage. 6:00 p.m. Arrive Anchorage Deficiencies The following pictures detail deficiencies that were discovered during the 2 hour site visit. 1. This bollard top should be reshaped or a 2. The dispenser enclosure was constructed using galvanized PVC sleeve placed over it. chain link fencing instead of 4” x 4” x 0 Gauge stainless steel welded wire fabric as shown in Sheet C-9, Detail 1. The dispenser roof was poorly constructed and should be replaced. The doors do are not aligned properly and will need to be aligned. 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 3. Corner and gate posts should be same height. The 4. The corner posts need to be taller. More clamps barbed wire strands need to be tightened. should be added to keep the tension bars from bowing. 5. This repair of the damaged dual dispensing tank 6. The sump was fabricated smaller than specified in needs to be abraded and painted. There is additional Sheet C-7, Detail 6. If the union were eliminated, the repairing/straightening required on this tank. sump would fulfill the design objectives. 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 7. This steel plate was welded on the tank skid distribute the load to the tank foundation. It should be abraded and painted to match the tank. The gravel pad beneath the tank needs to be filled to provide no more than 12 inched of clearance be- tween the tank and the pad. 9. This picture is another view of the problem noted in 8. 8. The tank foundations are not wide enough to accommo- date the width of the tank skids. As a result, the tank founda- tions may fail when fuel is placed in the tank. A concrete slab on grade dowelled to the existing tank foundations and poured under each skid, may stabilize the tanks and improve the foundations. 10. The pile supports for the fuel piping are not aligned cor- rectly. They should be unearthed, realigned (or replaced), backfilled and compacted to facilitate proper installation of the fuel distribution piping. 11820 South Gambell Anchorage, AK 99515 Phone: 907-644-4664 Fax: 907-644-4666 12. The “fit up” of this elbow could be improved. The weld 11. The PRV (Pressure Relief Valve) is installed incorrectly. is also poor quality. It should be installed vertically not horizontally. Some of the welded fittings in this picture have only received the root pass. The welding should be completed and the pipe pres- sure tested. 13. The bottom of the weld-o-let in this picture has only 14. The pipe from the flange to the pump should be flexible instead of rigid. Note the finish on the bottom of the pump received the root pass. The joint should be finished enclosure. 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 AL 15. The pump motor is mounted too close to the door and 16. The door will not close properly. The pump should be should be moved to prevent overheating. moved. 17. The flame cut penetration should be sealed (welded) to 18. The pump enclosure have not been painted properly and prevent water/snow from getting inside the enclosure. are already oxidizing. 19. The door latch on the pump enclosures is oxidizing. 20. The pump enclosure doors were fabricated using a piano Replacing the closures should be considered. hinge instead of a weld on hinge with 3/8” pin and zerk fit- ting. Replacing the enclosures should be considered. 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 21. The electrical conduit is not bent properly. This was 22. The electrical conduit has irregular kinks and bends as not an isolated incident and is illustrative of the bends that illustrated above. were found throughout the project. All the electrical conduit should be “pigged” before any wire is installed in the con- duit. 24. This rigid conduit broke at a coupling and fell into the water because it was not fastened to the gangway correctly. 25. The electrical vault was not compacted and will proba- bly settle. 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 26. This telephone line was cut during installation of electri- 27. The pipe saddle does not fit correctly to the pipe. It cal conduit and was spliced with tape. It should be re - should be re-fabricated. spliced with a weatherproof splice kit. 28. The fuel pipelines and electrical conduit should be fas- 29. The electrical conduit should be fastened to the tundra tened to the tundra support using 1” galvanized pipe straps in pipe support using |” galvanized pipe straps in accordance accordance with sheet C-10, Detail 4. with sheet C-10, Detail 4. 30. The tundra pipe supports should not be installed on loose 31. The electrical conduit should be fastened to the pipe fill. The fill should be removed and the pipeline can either anchor. be lowered or more cribbing added. 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 32. The installation of check valves should be considered. 33. The fill under the tundra pipe support is too steep and The pipe needs to be abraded and painted. susceptible to erosion. More fill could be added to flatten the slopes or the fill could be removed entirely and more crib- U * Aes | eee 35. The pipeline should be inspected to insure that it has the specified coating applied. 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 SP ia & Wi or 36. The UHMW slide pads are missing from the pipe re- straints as shown on Sheet C-8, Detail 2. It is important to note that we were only able to spend 2 hours at the site. Further evaluation of the completed work could reveal other deficiencies that may need to be corrected. Work to be Completed The work items are as follows: Correct the deficiencies that have been identified to date. Repair tank foundations. Complete tank pad. Complete electrical and communications. Complete bulk fuel piping. Test bulk fuel piping. Complete marine dispenser. Complete fencing. . Complete pipe coating and painting. 0. Provide O & M Training. 1. Clean up and Demob. See iS ON IN The work would be completed within 60 days of Notice to Proceed, provided we did not encounter additional deficiencies. 11820 South Gambell Phone: 907-644-4664 Anchorage, AK 99515 Fax: 907-644-4666 10 — PONo. PO001103 Buy-from Vendor No. HATTDL Name HATTENBURG DILLEY&LINNELL LLC Vendor Order No. \EA-03-211-024 Line No. 0..1000000 Document No. Status Amount Invoiced Line __Re'd & Not Inv'd Partial Receive: 84,000.00 55,674.00 10000 0.00 84,000.00 55,674.00 0.00 aaa PPI13144 3,162.00 —- s//} PP114335 39,739.00 __. PP114782 3,050.00 yee PP1I16788 9,723.00.» 434] 55,674.00 Balance 28,326.00 << ” rd hypo77 - Balance Check 0.00 a Ha ] 7 inv 1343 - AS Fo"9. as -Aaok ek Fasd/ av BFR -G 12 fd on POISUS - Conback Re -ou-al | 12/13/20041:53 PMH:\Accounting\JetReports\POHistory.xls vevur TO PROCEED NTP No. 24 Agreement No: AEA-03-211 J LLING SUMMARY AKSAS ProjectNo: O63 -2ouf = PSA Expiration Date: 10/31/04 one that will exceed $250,000.) Hattenburg, Dilley & Linnell, LLC Construction Management Services Contractor: Project Title: fi Be YNOTICE TO-PROGEED 4852 eni tee, eet Provide services for the Expense Group(s) and specific Expenses enumerated below in the Billing Summary. Any services beyond the written scope and/or any costs above the price estimate in our Agreement, require prior Agency approval and a NTP Amendment Provide Small Tool and Equipment Rental for the bulk fuel upgrade.project located at Larsen Bay, AK. Per contractor proposal dated 11/24/2003. This NTP for $84,000.00 is cumulative for this Agreement, which now totals $2,092,725.50. The Agency Contract Manager for this NTP is: Mark Schimsheimer _Tel Nos (voice/fax):269-4689/269-3044 ey énoy per ADOT&PF Policy #01.01.050 by: Accepted for the Contfactor by: eh e Jere OES i Signature Date Date Name: Scott Hattenburg, PE issued fer the Contracting Signature Name: Schi aimer, Project Manager : CES BIELING SUMMARY 555 ESS This Invoice is for[ ]ProgressOR[ ] Final Payment. Sequential Invoice # for this Agreement is: [ qd GL Account Authorized | Authorized Prior Aprv’d This Total Code Expense Groups To - Date Payments Billing To - Date 77530 Grant AEA-Managec Contractual Services 77560 Grant AEA-Managed Equipment * 45951. oe SSCPE@ | [U5 95997-75|9'723.00 eens al se 2 G\ L lo oP get” = Total Authorized Amount for All Groups $84,000.00 5S |S c fis “YY Sum of Prior APPROVED Payments AV S359 4S = Sum for THIS INVOICE 9133.c0 5562S z Sum of Prior Payments and this Invoice | . . is = Balance of Authorized Amount wi - =, { GL Account — Fund — Appropriation — Contract — Project - Stage PAYMENT REQUEST (Contractor): 28 326.8 ' 77530/60 — E2830 — 01110003 — 31001 ~ 340140- 24 ge’ Signature Date Name: Scott Hattenburg, PE APPROVAL FOR PAYMENT, oe. PAYMENT APPROVED (Authorized Agency Official): Based upon the Contract Manager's recommendation and certification, | hereby approve payment. /}] "he All C~z0e Signature 4eX - Date Name: Michael Harper, Deputy Director, REG PAYMENT RECOMMENDED (Agency Contract Manager): | certify this Invoice to be vali ‘accurate and that services were per‘ormed substantially i mance with the contract requirements and schedule B-Se-oy Date Name: Mark Schimsheimer, Project Manager c3-crntp (5/1/98) DOT&PF Form 254281, Notice to Proceed & Invoice Summary Page 1 of 2 {For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) Kash Woy pl oN UP RY “« Sot (Porn Bu refit] od fo clos HATTENBURG DILLEY LINNELL BUDGET REPORT AS OF December 1, 2004 LARSEN BAY BULK FUEL CURRENT INVOICED TO NTP# HDLJOB# NAME ORIG.BUDGET AMEND1 AMEND2 AMEND 3 BUDGET DATE BALANCE HDL = 17 03-204-1 Larson Bay BFU-Pre CM 21,604 21,604 21,559.21 AC Cure») or foe —_ 19 03-204-6 Larson Bay BFU-Site Control 24,656 24,656 4,940.82K(19,715.18 3— OC to clese. 21 03-2045 Larsen Bay BFU-CM 76,710 / 47,941 bn ce 124,651 158,078.67 (33,427.67) 22 03-204-2 Larsen BayBFU-Skilled Labor 228,260 | 200,000 C m 428,260 432,175.36 (3,915.36) 23 03-204-3 Larsen Bay BFU-Small Procure. 195,125 “46,375 241,500 333,660.37 (92,160.37) 24 03-2044 Larsen Bay BFU-Sm tool/equi. 84,000 —_ 84,000 82,723.25 KCAZI6715 OA TO COose SUBTOTAL 630,355 294,316 0 0 924,671 #HHRHHHHHHE (108,466.68) 25 03-204- ADDITIONAL HDL WORK (5 4 TO COMPLETION: NEW 7 Larsen Bay BFU-CM 41,488 10,000 10,000 61,488 60,298.48 1,189.52 NEW 48 Larsen Bay BFU-Skilled Labor 302,103 -10,000 -30,000 262,103 215,814.03 46,288.97 NEW 9 Larsen Bay BFU-Small Procure. 111,833 20,000 131,833 131,833.00 a 455,424 455424.00 407945.51 47478: 49| SUBTOTAL AEA (*} Force Account Labor 2, 161,724.85 Materials Over $5,000 Ves Freight 162,000, 411.) 121,400 75,900.00 Contracts Contingency SUBTOTAL 904,596.00 - HAH - 1,491,853.00 ##HHHHHHHHE §=47,478.49 TOTAL 1,534,951 294,316 20,000 0 2,416,524 2,413,078 -60,988 FOOTNOTES (*)- AEA EXPENDITURES PER MARY JUDD AS OF JULY 28, 2004 10:23 AM 12/10/04 Accrual Basis ATP ir oA a> od a\ Hattenburg Dilley & Linnell - 2004 Customer Balance Detail All Transactions Type Date Num Amount Balance aig in old bes é eval Larson Bay -Pre yf DSL B4 wad Invoice 11/26/2003 on 10,495.28 10,495.28 Invoice 12/31/2003 990 7, 97.08 CAP OR ST Total 03-204-1 Larson Bay - Pre CM 47,502.37 7502-37 OrESq, 2( «= 3i589,9| 03-204-2 Larson Bay - Skilled Labor Invoice 12/31/2003 991 17,361.60 17,361.60 Invoice 1/31/2004 1041 40,911.28 58,272.88 Invoice 2/28/2004 1088 64,241.18 122,514.06 Invoice 3/27/2004 1156 83,928.90 206,442.96 Invoice 4124/2004 1176 77,310.91 283,753.87 Invoice 5/22/2004 1223 87,872.33 371,626.20 Invoice 712412004 1356 56,614.16 428,240.36 Invoice 8/19/2004 1369 3,935.00 432,175.36 Total 03-204-2 Larson Bay - Skilled Labor 432,175,367 432,175.36 03-204-3 Larson Bay - Sm. Procurement Invoice 12/31/2003 1019 15,668.45 15,668.45 Invoice 4131/2004 1065 16,356.62 32,025.07 Invoice 2/28/2004 1116 73,920.74 105,945.81 Invoice 3/27/2004 1759 56,481.15 162,426.96 Invoice 4/24/2004 1177 53,840.65 216,267.61 Invoice 5/22/2004 1242 25,231.45 241,499.06 Invoice 8/19/2004 1370 92,164.31 333,660.37 Total 03-204-3 Larson Bay - Sm. Procurem... 333,660.37 Y 333,660.37 03-204-4 Larson Bay - Sm Too!/Equip Rnti i Invoice 2220041117 3,162.00 | a5 3,162.00 gu als Invoice 3/27/2004 = 1180 39,739.00"113\9-1” 42°901.00 200. OO. \ Invoice 4/30/2004 1209 v3) 050.00 72625 45,951.00 eh Invoice 7/24/2004 1360 0.00 45,951.00 (0% re ere a Invoice 8/19/2004 1371 .00'— _55,674.00_— aude Invoice 8/26/2004 1372 Geeab0o=t THD 68,274.00. Invoice 41/27/2004 1543 27,048.257 95,323.25 ae eae Total 03-204-4 Larson Bay - Sm Tool/Equip... ig 95,323.25.~ 95,323.25 B22 SW 03-204-5 Larson Bay -CM Invoice 12/31/2003 992 15,101.43 15,101.43 Invoice 1/31/2004 1042 16,090.66 31,192.09 Invoice 2/28/2004 1089 21,399.02 52,591.14 Invoice 3/27/2004 1130 0.00 52,591.11 Involca 4/24/2004 1178 56,903.27 109,494.38 Invoice 5/22/2004 1220 15,144.69 124,639.07 Invoice 8/19/2004 1368 33,439.60 158,078.67 Total 03-204-5 Larson Bay - CM 158,078.671K 158,078.67 03-204-6 Larson Bay - Site Control Invoice 11/26/2003 966 4,710.00 4,710.00 Invoice 12/31/2003 1020 230.82 4,940.82 Total 03-204-6 Larson Bay - Site Control 4,940.82" 4,940.82 03-204-7 Larsen Bay - CM Services Involce ‘ 9/25/2004 1458 24,374.44 24,374.44 Invoice 10/14/2004 1485 9,222.62 33,597.06 Invoice 10/23/2004 1510 15,575.66 49,172.72 Invoice 11/27/2004 = 1564 41,125.76 60,298.48 Total 03-204-7 Larsen Bay - CM Services 60,298,48\Xx 60,298.48 Page 1 10:23 AM 42/10/04 Accrual Basis Hattenburg Dilley & Linnell - 2004 Customer Balance Detail All Transactions Type Date Num Amount Balance 03-204-8 Larsen Bay - Labor Invoice 9/25/2004 1459 26,257.00 26,257.00 Invoice 10/14/2004 1486 68,997.50 95,254.50 dO 5 Invoice 10/23/2004 1511 71,633.50 166,888.00 invoice 11/27/2004 = 1563 48,926.03 215,814.03 Total 03-204-8 Larsen Bay - Labor 215,814.03 ¢ 215,814.03 03-204-9 Larsen Bay - Small Procurement =— Invoice 9/25/2004 1460 11,041.09 11,041.09 Qo Involce qo/i4/2004 ©1487 42,813.48 53,854.57 Invoice 10/23/2004 1512 47,139.64 100,994.21 Invoice 41/27/2004 1562 30,638.79 131,833.00 Total 03-204-9 Larsen Bay - Small Procure... 131,833.00 Xx 131,833.00 Total AEA 1,449,626.35 1,449,626.35 TOTAL 1,449,626.35 1,449,626.35 Page 2 10:22 AM Hattenburg Dilley & Linnell - 2004 42/0104 Customer Balance Detail Accrual Basis All Transactions Type Date Num Amount Balance AEA 03-204-1 Larson Bay- Pre CM Invoice 11/26/2003 943 10,495.28 10,495.28 Invoice 12/31/2003 990 7,007.09 17,502.37 Payment 1/15/2004 14624 10,495.28 7,007.09 Payment 1/30/2004 14822 -7,007,09 0.00 Total 03-204-1 Larson Bay - Pre CM 0.00 0.00 03-204-2 Larson Bay - Skilled Labor HSL _———— Invoice 42/31/2003 991 17,361.60 17,361.60 . ‘Payment 1/30/2004 14822 -17,361.60 0.00 Tn Yvorce Invoice 4/31/2004 = 1044 40,911.28 40,911.28 Payment 2/27/2004 15209 ~40,911.28 0.00 Involce 2/28/2004 1088 64,241.18 64,241.18 Involce 3/27/2004 1156 83,928.90 148,170.08 ¢ A Payment 41/1/2004 15491 ~64,241.18 83,928.90 QO Payment 4/22/2004 15743 ~B3,928.90 0.00 we Invoice 4/24/2004 1176 77,310.91 77,310.91 Rom Invoice 5/2212004 1223 87,872.33 165,183.24 Payment 6/4/2004 16222 -77,310.91 87,872.33 Payment 7/6/2004 16530 -87,872.33 0.00 Invoice 7/24/2004 1356 56,614.16 56,614.16 Invoice 8/19/2004 1369 3,935.00 60,549.16 Payment 8/28/2004 17080 -56,614.16 3,935.00 Total 03-204-2 Larson Bay - Skilled Labor 3,935.00 3,935.00 03-2043 Larson Bay - Sm. Procurement Invoice 12/31/2003 1019 15,668.45 15,668.45 Payment 1430/2004 14822 ~15,668.45 0.00 Invoice 1/31/2004 1065 16,356.62 16,356.62 Payment 2/27/2004 15209 -16,356.62 0.00 Invoice 2/28/2004 1116 73,920.74 73,920.74 Invoice 3/27/2004 1159 56,481.15 430,401.89 Payment 41112004 15505 -73,920.74 56,481.15 Invoice 4124/2004 1177 53,840.65 110,321.80 Payment 5/4/2004 15832 ~56,481.15 53,840.65 Involce 5/22/2004 1242 25,231.45 79,072.10 Payment 6/4/2004 16222 -53,840.65 25,231.45 Invoice 8/19/2004 1370 92,161.31 117,392.76 Payment 8/28/2004 17080 25,231.45 92,161.31 Total 03-204-3 Larson Bay - Sm. Procurem... 92,161.34 92,161.31 03-204-4 Larson Bay - Sm Tool/Equip Runt! Invoice 2/28/2004 1117 3,162.00 3,162.00 Invoice 3/27/2004 1160 39,739.00 42,901.00 Payment 4/1/2004 15491 -3,162.00 39,739.00 Invoice 4/30/2004 1209 3,050.00 42,789.00 Payment 5/24/2004 16070 -39,739.00 3,050.00 Payment 6/4/2004 16222 -3,050,00 0,00 Invoice 7/24/2004 1360 0.00 0.00 Involce 8/19/2004 1371 9,723.00 9,723.00 Invoice 8/26/2004 1372 12,600.00 22,323.00 Payment 9/10/2004 17181 -9,723.00 12,600.00 Payment 9/15/2004 17257 -12,600.00 0.00 Invoice 11/27/2004 = 1543 27,049.25 27,049.25 Total 03-204-4 Larson Bay - Sm Tool/Equip... 27,049.25 27,049.25 Page 1 10:22 AM 42/10/04 Accrual Basis Hattenburg Dilley & Linnell - 2004 Customer Balance Detail All Transactions Type Date Num Amount Balance 03-204-5 Larson Bay-CM Invoice 12/31/2003. 992 15,101.43 15,101.43 Payment 1/30/2004 14822 -15,101.43 0.00 Invoice 1/31/2004 1042 16,090.66 16,090.66 Payment 2/27/2004 15209 -16,090.66 0.00 Invoice 2/28/2004 1089 21,399.02 21,399.02 Invoice 3/27/2004 1130 0.00 21,399.02 Payment 4/1/2004 15491 -21,399.02 0.00 Invoice 4124/2004 1178 56,903.27 56,903.27 Invoice 5/22/2004 1220 15,144.69 72,047.96 Payment 6/4/2004 16222 ~56,903.27 15,144.69 Invoice 8/19/2004 1368 33,439.60 48,584.29 Payment 9/1/2004 17090 -15,144.69 33,439.60 Total 03-204-5 Larson Bay - CM 33,439.60 33,439.60 03-204-6 Larson Bay - Site Control Invoice 11/26/2003 965 4,710.00 4,710.00 Invoice 12/31/2003 1020 230.82 4,940.82 Payment 1/15/2004 14668 4,710.00 230.82 Payment 1/30/2004 14822 -230.82 0.00 Total 03-204-6 Larson Bay - Site Control 0.00 0.00 03-204-7 Larsen Bay - CM Services Invoice 9/25/2004 1458 24,374.44 24,374.44 Invoice 10/14/2004 1485 9,222.62 33,597.06 Invoice 10/23/2004 1510 15,575.66 49,172.72 Payment 11/8/2004 17843 -24,374.44 24,798.28 Payment 11/16/2004 17923 ~8,222.62 15,575.66 Invoice 11/27/2004 1564 11,125.76 26,701.42 Total 03-204-7 Larsen Bay - CM Services 26,701.42 26,701.42 03-204-8 Larsen Bay - Labor Invoice 9/26/2004 1459 26,257.00 26,257.00 Invoice 10/14/2004 1486 68,997.50 95,254.50 Invoice 10/23/2004 1511 71,633.50 166,888.00 Payment 11/8/2004 17843 -26,257.00 140,631.00 Payment 11/16/2004 17923 ~68,997.50 71,633.50 Invoice 11/27/2004 1563 48,926.03 120,559.53 Total 03-204-8 Larsen Bay - Labor 120,559.53 120,559.53 03-204-9 Larsen Bay - Small Procurement invoice 9/25/2004 1460 11,041.09 11,041.08 Invoice 10/14/2004 1487 42,813.48 53,854.57 Invoice 10/23/2004 1812 47,139.64 100,994.21 Payment 11/8/2004 17843 -11,041.09 89,953.12 Payment 11/23/2004 17976 42,813.48 47,139.64 Invoice 11/27/2004 1562 30,838.79 77,978.43 Total 03-204-9 Larsen Bay - Small Procure... 77,978.43 77,978.43 Total AEA 381,824.54 381,824.54 TOTAL 381,824.54 381,824.54 Page 2 Larsen Bay Bulk Fuel Upgrade STG, Inc Budget Estimate Larsen Bay Budget Budget Budget Cost to Cost to Cost at Budget Item ah eee. VE | Paeeet Subtotal Date Complete | Completion | Variance 1 Construction Management Contract 1 LS $ 51,488 | $ $ 66,713 | $ 1,700|$ 68,413]$ (16,925 2 STG Supplied Labor 1 LS $ 292,103 | $ 292,103 | $ 257,234 $ 257,234|$ 34,869 3__|FA Labor (Billed at Local rates to REG) 1 ts_ |[$ =. LS : 4 _|Small Procurement ($5,000 and less) 1 LS $ 111,833 | $ 111,833] $ 158891|$ 15,091/$ 173,982 5 __|Materials over $5,000 1 LS $ - $ * 6 __|Freight items over $5,000. 1 Lts_{$ -_|$ - | 7__ [Contracts 1 Ls_ |$ - |$ - | 8 _|Subcontracts (Electrical) 1 Ls_ |[$ : $ : 9 Equipment Rent & Repair 1 LS $ - $ - Sub Total] $ 455,424|$ 482,838 | $ 16,791 |$ 499,629|$ (44,205 Contingency 0%] $ : | STG Project Estimate | $ 455,424|$ 482,838 $ 16,791 | $ 499,629 |$ (44,205) 12/8/2004 1 Project Total (revised) Document No. PO000347 PO000833 P0000771 0000214 0000685 PO000685 0001101 PO001101 PO001855 PO001855 PO001855 PO001102 PO001102 PO001102 PO001855 PO001855 PO001855 P0001834 PO001834 P0001834 P0001100 P0001100 0001102 PO001102 P0001102 P0001103 PO001145 PO001855 PO001834 PO001855 PO001855 PO001855 PO001102 PO001102 PO001102 PO0001102 0001855 0001855 P0001324 0001102 PO001102 PO0001181 P0001316 PO001102 PO001102 0001855, PO001855, 0002020 Posting Date G/L Account No. Project Code Project Name Document Number Status Order No. AEA-03-210-010 AEA-03-21 bod AEA-03-211-01 AEA-01-208-030 AEA-02-229-028 AEA-02-229-028 AEA-03-211-022 AEA-03-211-022 AEA-03-21 19025" AEA-03-211-025 AEA-03-211-025 AEA-03-211-023 AEA-03-211-023 AEA-03-211-023 AEA-03-211-825m— AEA-03-211-025 AEA-03-211-025 AEA-03-211-021 AEA-03-211-021 AEA-03-211-023 AEA-03-211-023 AEA-03-211-023 01/01/01..06/30/05 70000..79999 340140 Larsen Bay BFU P0000002..POs99999 <>Approved Name URS CORPORATION HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC LCMF, INCORPORATED LCMF, INCORPORATED LCMF, INCORPORATED HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC PENDING CLAIMS PENDING CLAIMS PENDING CLAIMS HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC AEA-03-21 1-240" HATTENBURG DILLEY&LINNELL LLC AEA-02-: AEA-03-211-025 AEA-03-211-025 AEA-03-211-023 AEA-03-211-023 AEA-03-211-023 AEA-03-211-023 AEA-03-211-025 AEA-03-211-025 REG-04-130 AEA-03-211-023 AEA-03-211-023 AEA-03-211-025 AEA-03-211-025 REG-05-060 CMF, INCORPORATED \TTENBURG DILLEY&LINNELL LLC PENDING CLAIMS HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC PUGET SOUND PIPE & HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC ALASKA STEEL CO. STUSSER ELECTRIC COMPANY HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HATTENBURG DILLEY&LINNELL LLC HARBOR ENTERPRISES INC. H:\Rural Energy Group (REG)\Accounting\REGJetMgmtReports\AB-ProjectRemainingEncumber1 .xls GIL Acct 73115 73115 73115 73120 73120 73120 77510 77510 77510 77510 77510 77520 77520 77520 77520 77520 77520 77530 77530 77530 77530 77530 77530 77530 77530 77530 77530 77530 77530 77530 77530 77530 77540 77540 77540 77540 77540 77540 77550 77550 77550 77550 77550 77550 77550 77550 77550 77550 Description Balance @ 05/07/03 Other Professional Services Other Professional Services Balance @ 05/07/03 Engineering Services Engineering Services Subrec Grant-AEA Mngd CM Labor Subrec Grant-AEA Mngd CM Labor Subrec Grant-AEA Mngd CM Labor Subrec Grant-AEA Mngd CM Labor Subrec Grant-AEA Mngd CM Labor ‘Subrec Grant-AEA Mngd Travel ‘Subrec Grant-AEA Mngd Travel ‘Subrec Grant-AEA Mngd Travel ‘Subrec Grant-AEA Mngd Travel Subrec Grant-AEA Mngd Travel Subrec Grant-AEA Mngd Travel Subrec Grant-AEA Mngd Contract Subrec Grant-AEA Mngd Contract Subrec Grant-AEA Mngd Contract Subrec Grant-AEA Mngd Contract Subrec Grant-AEA Mngd Contract Subrec Grant-AEA Mngd Contract Subrec Grant-AEA Mngd Contract Subrec Grant-AEA Mngd Contract ‘Subrec Grant-AEA Mngd Contract ‘Subrec Grant-AEA Mngd Contract ‘Subrec Grant-AEA Mngd Contract prior line 10 ‘Subrec Grant-AEA Mngd Contract Subrec Grant-AEA Mngd Contract Subrec Grant-AEA Mngd Contract Subrec Grant-AEA Mngd Freight Subrec Grant-AEA Mngd Freight Subrec Grant-AEA Mngd Freight Subrec Grant-AEA Mngd Freight Subrec Grant-AEA Mngd Freight Subrec Grant-AEA Mngd Freight Subrec Grant-AEA Mngd Material Subrec Grant-AEA Mngd Material Subrec Grant-AEA Mngd Material ‘Subrec Grant-AEA Mngd Material ‘Subrec Grant-AEA Mngd Material ‘Subrec Grant-AEA Mngd Material Subrec Grant-AEA Mngd Material Subrec Grant-AEA Mngd Freight ‘Subrec Grant-AEA Mngd Material Subrec Grant-AEA Mngd Material Original Spent 5,553.92 5,553.92 24,656.00 4,940.82 21,559.21 21,559.21 26,070.34 26,070.34 30,000.00 30,000.00 39,714.89 39,714.89 200,000.00 199,980.36 228,260.00 228,260.00 196,848.50 71,633.50 80,529.80 80,529.80 14,724.70 14,724.70 18,578.28 18,578.28 16,719.84 16,719.84 345.98 345.98 11,000.00 0.00 1,375.98 1,375.98 5,905.80 5,905.80 33,427.67 0.00 3,915.36 0.00 56,934.30 0.00 47,941.00 47,929.07 76,710.00 76,710.00 11,677.98 11,677.98 20,879.40 20,879.40 4,318.23 4,318.23 84,000.00 55,674.00 71,805.00 56,604.00 10,900.00 7,684.72 35,226.07 0.00 16,978.43 0.00 41,488.00 41,488.00 14,121.02 14,121.02 5,380.85 5,380.85 3,131.11 3,131.11 1,691.46 1,691.46 1,431.36 1,431.36 5,000.00 0.00 16,035.43 16,035.43 10,784.81 10,784.81 32,025.07 32,025.07 92,995.45 92,995.45 15,279.74 14,412.45 27,252.01 27,054.14 17,445.36 17,444.42 14,879.63 14,879.63 25,000.00 0.00 16,416.34 16,416.34 20,000.00 0.00 1,756,014.32 1,356 662.36 Total Shoud Be Per PO Table Edit Check Total Per GL 1097S Crodif eee diode _ g o Remaining Internal CntriNo. Fund AR Code 0.00 —1C1000001210 £2830 01110003 €719,715.18> 11000013710 £2830 03110004 600 11000001782 E2830 03110004 0.00 1C1000001063 E2830 01110003 0.00 IC 1000001672 E2830 03110004 0.00 11000077628 E2830 03110004 19.64 11000146194 £2830 03110004 0.00 IC 1000044264 E2830 03110004 t@578.00 * 1C1000257185 E2830 05110004 0.00 11000208072 £2830 05110004 0.00 IC 1000208083 E2830 05110004 0.00 1€1000132914 £2830 03110004 0.00 11000151313 E2830 04110004 0.00 —1C1000198972 E2830 04110004 1¢1000257189 E2830 05110004 11000208074 £2830 05110004 101000247287 £2830 05110004 1€1000238125 E2830_01110003 11000238129 £2830 01110003 11000238133 £2830 02110003 1€1000146177 £2830 03110004 Ic1000044258 © E2830 03110004 1€1000103183 2830 03110004 1€1000151315 E2830 03110004 1€1000198975 £2830 03110004 11000044278 E2830 03110004 11000058371 £2830 03110004 11000257187 E2830 05110004 11000257182 £2830 05110004 11000257191 £2830 05110004 11000207634 E2830 05110004 11000247285 £2830 05110004 1C1000103185 £2630 03110004 11000132822 £2830 03110004 11000198977 £2830 03110004 Y 11000198979 £2830 04110004 5,000.00@ 1C1000257195 E2830 05110004 0.00 IC 1000240991 E2830 05110004 0.00 11000084251 E2830 01110003 0.00 11000044268 + E2830 03110004 0.00 11000103187 E2830 03110004 867.29 1C1000065024 £2830 03110004 197.87 11000082650 £2830 03110004 0.94 — IC1000198981 E2630 04110004 0.00 —1C1000151318 E2630 _04110004 25,000.00 1C1000257200 £2830 05110004 0.00 11000208078 + E2830 05110004 20,000.00 11000256117 £2830 05110004 399,351.96 399,351.96 0.00 399,351.96 Contract 31001 31001 31001 31001 31001 31001 31001 31001 31001 31001 31026 31001 31001 31001 31026 31026 31026 31001 31026 31026 31001 31001 31001 31001 31001 31001 31001 31001 31026 31026 31026 31026 31001 31001 31001 31001 31026 31026 31001 31001 31001 31001 31001 31001 31001 31026 31026 31026 Project 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 340140 Stage 23 23 24 23 23 23 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 Invoiced *artial Received Invoiced Invoiced Invoiced Invoiced -artial Received Invoiced ’artial Received Invoiced Invoiced Invoiced Invoiced Invoiced Encumbered Invoiced Invoiced Encumbered Encumbered Encumbered *artial Received Invoiced Invoiced Invoiced Invoiced ’artial Received *artial Received ’artial Received Encumbered Encumbered Invoiced Invoiced invoiced Invoiced Invoiced invoiced Encumbered Invoiced invoiced invoiced invoiced *artial Received invoiced Encumbered invoiced Encumbered NTP No: 17 Agreement No: AEA-03-211 _* NOTICE TO PROCEED nn" & BILLING SUMMARY Ped chet ate (This form is for any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000. Contractor: Hattenburg, Dilley & Linnell, LLC Project Title: Construction Management Services 10/31/03 Provide services for the Expense Group(s) and specific Expenses enumerated below in the Billing Summary. Any services beyond the written scope and/or any costs above the price estimate in our Agreement, require prior Agency approval and a NTP Amendment. Provide Pre-Construction Management Services for the bulk fuel facility upgrade in Larson Bay, AK. See attached proposal dated 8/4/03, consisting of three pages for details. This NTP for$21,604.00 is cumulative for this Agreement, which now totals $1,362,030.50. ntact adnager for this NTP is: Mark Schimscheimer Tel Nos (voice/fax):269-4689/269-3044 Accepted for the Contre sh Signature Name: Scott Hattenburg, P ] Final Payment. Sequential Invoice # for this Agreement is: [ GL Account Authorized Authorized Prior Aprv’d Code Expense Groups To - Date Payments Billing 73115 Other Professional Services Total Authorized Amount for All Groups Sum of Prior APPROVED Payments | Sum for THIS INVOICE |! Sum of Prior Payments and this Invoice | Balance of Authorized Amount} Seas GL Account — Fund — Appropriation — Contract - Project- Stage | PAYMENT REQUEST (Contractor): 73115-E2830-031 10004-31001-340140-23 Signature Name: Scott Hattenburg, PE PAYMENT RECOMMENDED (Agency Contract Manager): | certify this PAYMENT APPROVED (Authorized Agency Official): Based upon the Invoice to be valid and accurate and that services were performed ' Contract Manager's recommendation and certification, | hereby substantially in conformance with the contract requirements and approve payment. schedule. Signature Signature Name: Mark Schimscheimer Name: Michael Harper, Deputy Director, REG c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 1 of 2 (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) Note 4. INSTRUCTIONS TO CONTRACTOR for COST REIMBURSEMENT NOTICE TO PROCEED (NTP) & BILLING SUMMARY RETAIN AN UNMARKED, as issued, COPY OF THIS FORM to be used for reproduction and billing. If this NTP is unacceptable, notify the Contracting Agency immediately. If acceptable, acknowledge by signature where indicated on a copy of this NTP and return it within ten days after your receipt. Submit monthly Invoices to the Agency Contract Manager named in this NTP. Provide a copy of page one of this form as the FACE PAGE of each invoice submitted and with the following entries accurately completed: a) Indicate if the Invoice is for Progress or Final Payment and show the Sequential Invoice Number for this NTP. b) Entries in the following columns: Prior Aprv'd Payments, This Billing, and Total to Date for each Task Group; plus the SUM TOTALS for: Authorized To - Date, Prior APPROVED Payments, THIS INVOICE, Prior Payments plus this Invoice, and Balance of Authorized Amount. "Prior APPROVED Payments" amounts may NOT be the same as the total of all your prior invoices if some items were disallowed or adjustments were made. If a prior billing has not been acknowledged with any payment, or a different amount from your billing was paid without notification to you of the reason(s), attach a request for an explanation and remedial action. Sign, date and enter printed or typed name under "PAYMENT REQUEST (Contractor)" thereby attesting to the following: "By signature on this form, the Contractor certifies entries to be true and correct for the services performed to date under or by virtue of said Agreement and in accordance with AS 36.30.400. The Contractor further certifies that all applicable Federal, State and Local taxes incurred by the Contractor in the performance of the services have been paid and that all Subcontractors engaged by the Contractor for the services included in any invoice shall be fully compensated by the Contractor for such services." Substantiate all charges in each billing, other than for Fixed Prices or Fixed Fees, by attaching a summary of hours expended and hourly labor rate per employee; summary of units completed; subcontractor invoices; expense receipts, etc.; or other proof of expenditures. Prime Contractor’s Labor and Indirect Cost shall be billed to the Contracting Agency within 45 days of performance. Subcontractors’ Labor and Indirect Cost shall be billed to the Contracting Agency within 60 days of performance. All of the Contractor's and Subcontractors’ Other Direct Costs (Expenses) shall be billed to the Contracting Agency within 90 days of being incurred. Charges submitted after the above stated times will, at the Contracting Agency’s discretion, not be paid. When each NTP is approximately 75% complete, the Contractor shall determine if the Authorized Amount(s) might be exceeded; and, if so, shall provide an estimate of cost to complete. The Contracting Agency will determine after discussion with the Contractor if additional cost is reasonable and does not include costs that should be absorbed by the Contractor. If additional cost is validated, a negotiated Amendment will be executed which either (1) reduces the scope of services/work products required commensurate with the Authorized Amount(s), or (2) increases the Authorized Amount(s) to that required for completion of the original contract scope. c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 2 of 2 (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) Scott Hattenburg, PE Lorie Dilley, PE/CPG Jennis Linnell, PE David Lundin, PE HATTENBURG DILLEY & LINNELL Engineering Consultants August 4, 2003 Mr. Mark Schimscheimer Alaska Industrial Development and Export Authority Alaska Energy Authority / Rural Energy Group 813 West Northern Lights Boulevard Anchorage, Alaska 99503 Re: Proposal for Pre-Construction Management Services Larson Bay Bulk Fuel Improvements a | ZI, GOY ~ oF 8/¢ fos In accordance with your request, Hattenburg, Dilley & Linnéll, LE@, (HDL) has prepared and submits herewith a proposal for Pre-Construction Management Services for the construction of the Bulk Fuel Improvements in Larson Bay, Alaska. | We will follow AEA and Denali Commission guidelines and policies during the management and construction of this project Dear Mr. Schimscheimer: HDL proposes to provide the following construction management services to construct the Larson Bay Bulk Fuel Upgrade: SCOPE OF WORK Upon receiving Notice to Proceed, HDL will provide the following: Design Review The HDL Construction Manager will conduct a review of the plans and specifications of the project to identify constructability or scheduling problems. Apparent problems and recommendations for solving them will be listed in a report submitted to the AEA/REG project manager. Baseline Construction Schedule HDL CM will provide a baseline construction schedule for the project depicting the long lead procurement requirements, standard procurement, mobilization, shipping, and construction sequencing of the project. Cost Estimate The HDL CM will develop a project cost estimate based on the project elements and subsequent production requirements. 3305 Arctic Boulevard Suite204 + Anchorage Alaska 99503 + Phone: 907.277.2120 + Fax: 907.277.2122 808 South Bailey Street Suite102 + Palmer Alaska 99645 + Phone: 907.746.5230 + Fax: 907.746.5231 RE: Larson Bay Bulk Fuel Improvements August 04, 2003 Page 2 of 2 Procurement Budget HDL CM will produce a project budget for the CM Construction Phase services, material procurement, shipping estimates, quantities, import labor, force account labor, small procurement, and equipment and specialty sub-contracts. Site Visit The Senior Construction Manager will make a visit to the site next week. At that time any local meetings that can be set up will be attended, site conditions will be investigated and available resources including equipment will be evaluated. The site visit will take approximately two days. Pre-construction Meetings The HDL Principal Company Manager and Senior Construction Manager will be available for meetings relating to the Pre-Construction Phase of the project. Meetings at the site and in Anchorage prior to the Construction Phase are anticipated. We anticipate at least three meetings in Anchorage prior to the construction phase. Cost Proposal We propose to provide the aforementioned services on a time and materials basis. Based on the foregoing scope of work we expect the total cost of our construction’ management services to be $21,604.00 A breakdown of the CM costs is provided on the attached Construction Management Cost Estimate. HDL is pleased to submit this proposal and welcomes any comments pertaining to the scope of work. If you have any questions, please contact me at 277-2120. Sincerely, HATTENBURG DILLEY & LINNELL, LLC Randy Smith Senior Construction Manager Attachment: HDL Construction Management Cost Estimate (dated 08/04/03) HDL Consulting Engineers Construction Management Division LARSON BAY BULK FUEL IMPROVEMENTS Pre-Construction Management Cost Estimate Budge ost to ‘ost fo ost a Budge eae | Unit Cost Subtotal Complete Completion | Variance DESIGN REVIEW Principal Company Manager 8] Hrs | $ 110.00 | $ 880 Senior Construction Manager 24) Hrs | $ 101.00 | $ 2,424 _| CONSTRUCTION SCHEDULE Ie Senior Construction Manager 24] Hrs |$ 101.00] $ 2,424 | PROJECT COST ESTIMATE Senior Construction Manager 40} Hrs |$ 101.00] $ 4,040 | PROCUREMENT BUDGET io [ Senior Construction Manager 40] Hrs_|$ 101.00 | $ 4,040 SITE VISIT | Senior Construction Manager 24|_ Hrs $ 101.00 | $ 2,424 "Overtime 8] Hrs [$135.00 | $ 1,080 Airfares 2| RT _|$ 800.00} $ 1,600 Subsistence 4| Mday |$ 150.00 | $ 600 PRE-CONSTRUCTION MEETINGS Principal Company Manager 8] Hrs |$ 110.00] $ 880 | Senior Construction Manager 12] Hrs | $ 101.00] $ 1,212 _| WORK FORCE PLANNING (NIC) SAFETY PLAN (NIC) TRAINING COORDINATION _| (NIC) Total: $ 21,604 | 8/4/2003 Agreement No: AEA-03-211 & BILLING SUMMARY AKSAS Project No: PSA Expiration Date: 10/31/04 generally one that will exceed $250,000.) NOTICE TO PROCEED ait¥ NTPNS 78 (This form is for any COST REIMBURSEMENT Agreement, Contractor: Hattenburg, Dilley & Linnell, LLC Project Title: Construction Management Services - NOTICETOPROCEED > Provide services for the Expense Group(s) and specific Expenses enumerated below in the Billing Summary. Any services beyond the written scope and/or any costs above the price estimate in our Agreement, require prior Agency approval and a NTP Amendment. Provide Site Control Services for the bulk fuel facility upgrade in Larson Bay, AK. See attached proposal dated 8/23/03, consisting of three pages for details. This NTP for $24,656.00 is cumulative for this Agreement, which now totals $1,448,686.50. The Agency Contracgx anager for this NTP is: Mark Schimscheimer _ Tel Nos (voice/fax):269-4689/269-3044 Issued for the © ing Agency per ADOT&PF Policy #01.01.050 by: Accepted for the Contracipr by: Signature Name: Scott Hattenburg, PE BILLING SUMMARY _ This Invoice is for[ ]ProgressOR[ ]Final Payment. Sequential Invoice # for this Agreement is: [ GL Account Authorized Authorized Prior Aprv’d This Code Expense Groups To - Date Payments Billing 73115 Other Professional Services Total Authorized Amount for All Groups $24,656.00 Sum of Prior APPROVED Payments Sum for THIS INVOICE Sum of Prior Payments and this Invoice Balance of Authorized Amount GL Account — Fund — Appropriation - Contract- Project- Stage | PAYMENT REQUEST (Contractor): 73115-E2830-031 10004-31001-340140-23 Signature Name: Scott Hattenburg, PE poe - APPROVALFORPAYMENT —_ ; PAYMENT RECOMMENDED (Agency Contract Manager): | certify this PAYMENT APPROVED (Authorized Agency Official): Based upon the Invoice to be valid and accurate and that services were performed Contract Manager's recommendation and certification, | hereby substantially in conformance with the contract requirements and approve payment. schedule. Signature Signature Name: Mark Schimscheimer Name: Michael Harper, Deputy Director, REG c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 1 of 2 (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) Note c3-c! INSTRUCTIONS TO CONTRACTOR for COST REIMBURSEMENT NOTICE TO PROCEED (NTP) & BILLING SUMMARY f G oa RETAIN AN UNMARKED, as issued, COPY OF THIS FORM to be used for reproduction and billing. If this NTP is unacceptable, notify the Contracting Agency immediately. If acceptable, acknowledge by signature where indicated on a copy of this NTP and return it within ten days after your receipt. Submit monthly Invoices to the Agency Contract Manager named in this NTP. Provide a copy of page one of this form as the FACE PAGE of each invoice submitted and with the following entries accurately completed: a) Indicate if the Invoice is for Progress or Final Payment and show the Sequential Invoice Number for this NTP. b) Entries in the following columns: Prior Aprv’d Payments, This Billing, and Total to Date for each Task Group; plus the SUM TOTALS for: Authorized To - Date, Prior APPROVED Payments, THIS INVOICE, Prior Payments plus this Invoice, and Balance of Authorized Amount. "Prior APPROVED Payments" amounts may NOT be the same as the total of all your prior invoices if some items were disallowed or adjustments were made. If a prior billing has not been acknowledged with any payment, or a different amount from your billing was paid without notification to you of the reason(s), attach a request for an explanation and remedial action. Sign, date and enter printed or typed name under "PAYMENT REQUEST (Contractor)" thereby attesting to the following: "By signature on this form, the Contractor certifies entries to be true and correct for the services performed to date under or by virtue of said Agreement and in accordance with AS 36.30.400. The Contractor further certifies that all applicable Federal, State and Local taxes incurred by the Contractor in the performance of the services have been paid and that all Subcontractors engaged by the Contractor for the services included in any invoice shall be fully compensated by the Contractor for such services." Substantiate all charges in each billing, other than for Fixed Prices or Fixed Fees, by attaching a summary of hours expended and hourly labor rate per employee; summary of units completed; subcontractor invoices; expense receipts, etc.; or other proof of expenditures. Prime Contractor’s Labor and Indirect Cost shall be billed to the Contracting Agency within 45 days of performance. Subcontractors’ Labor and Indirect Cost shall be billed to the Contracting Agency within 60 days of performance. All of the Contractor’s and Subcontractors’ Other Direct Costs (Expenses) shall be billed to the Contracting Agency within 90 days of being incurred. Charges submitted after the above stated times will, at the Contracting Agency’s discretion, not be paid. When each NTP is approximately 75% complete, the Contractor shall determine if the Authorized Amount(s) might be exceeded; and, if so, shall provide an estimate of cost to complete. The Contracting Agency will determine after discussion with the Contractor if additional cost is reasonable and does not include costs that should be absorbed by the Contractor. If additional cost is validated, a negotiated Amendment will be executed which either (1) reduces the scope of services/work products required commensurate with the Authorized Amount(s), or (2) increases the Authorized Amount(s) to that required for completion of the original contract scope. rtp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 2 of 2 (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) ; WV é — 4 | HATTENBURG DILLEY & LINNELL OOK 2 1, O5E DL. Engineering Consultants Scott Hattenburg, PE Lorie Dilley, PE/CPG ennis Linnell, PE David Lundin, PE August 23, 2 E 25D? 73-061 Mr. Mark Schitischeimer Alaska Industrial Development and Export Authority Alaska Energy Authority / Rural Energy Group 813 West Northern Lights Boulevard Anchorage, Alaska 99503 Re: Proposal for Site Control Larson Bay Bulk Fuel Upgrade Dear Mr. Schimscheimer: In accordance with your request, Hattenburg, Dilley & Linnell, LLC, (HDL) has prepared and submits herewith a proposal to provide Site Control for the construction of the Bulk Fuel Improvements in Larson Bay, Alaska. We will follow AEA and Denali Commission guidelines and policies during the management and construction of this project HDL proposes to provide the following services to establish site control for the Larson Bay Bulk Fuel Upgrade project: SCOPE OF WORK Upon receiving Notice to Proceed, HDL will provide the following: 1) CREATE A SUBDIVISION TO ESTABLISH A LOT AT THE LOCATION OF THE BULK FUEL TANK FARM 2) PRODUCE A TIDELAND SURVEY FOR LOCATION OF THE MARINE HEADER AND MARINE DISPENSER Project — Property Research A registered land surveyor will conduct the research in conjunction with the title report furnished by Rick Elliott. Existing land data will be investigated, existing plats and previous survey information will be reviewed, and existing property survey control information will be identified. Preliminary Field Survey A survey crew will conduct a field survey that will include recovery of available existing survey monumentation or controlling data, “as-built” the existing features to geometrically plan the site for platting purposes, and set near-site temporary control to establish the monumented points. Preliminary Plat A preliminary plat will be produced showing the results of the preliminary survey and the diagram of the intended property lay-out. This preliminary plat will be provided to all the 3305 Arctic Boulevard Suite 204 Anchorage Alaska 99503 » Phone: 907.277.2120 * Fax: 907.277.2122 808 South Bailey Street Suite 102 * Palmer Alaska 99645 + Phone: 907.746.5230 + Fax: 907.746.5231 RE: Larson Bay Bulk Fuel Upgrade August 23, 2003 Page 2 of 2 agencies or interested parties with legitimate interests or input into the project. The results of this review will be compiled for inclusion with the final Plat. Final Field Survey The survey crew will set the property monuments at the location established by the preliminary platting process. The results of the final survey will be shown on the final plat. Final Plat — Record Set The final plat will be drafted and an appropriate “record set” will be provided to the entities responsible for circulation of the plat to get the required approvals from authorized endorsers of the plat attested by their signatures. The final plat will be ready for recording at the appropriate agency. Property Descriptions and Easements Descriptions of the parcels, lots and easements will be prepared for use with the business plan and the on-going process of the project. SCHEDULE The preliminary survey is to be completed as soon as possible to further the progress of the business plan. The platting and final platting of the subdivision and tide lands will follow and be completed before December 15, 2003 COST PROPOSAL We propose to provide the aforementioned services on a time and materials basis. Based on the foregoing scope of work we expect the total cost of the site control services to be $24,656.00 a breakdown of the costs is provided on the attached Site Control Cost Estimate. HDL is pleased to submit this proposal and welcomes any comments pertaining to the scope of work. If you have any questions, please contact me at 277-2120. Sincerely, HATTENBURG DILLEY & LINNELL, LLC Randy Smith Senior Construction Manager Attachment: HDL Construction Management Cost Estimate (dated 08/22/03) “ +DL HATTENBURG DILLEY & LINNELL Engineering Consultants HDL Consulting Engineers LARSON BAY BULK FUEL IMPROVEMENTS Site Control Construction Management Division Cost Estimate Budget Budge ‘ost to ‘ost to osta Budge Subdivision of City Lot Senior Construction Manager 10} Hrs |$ 101.00 | $ 1,010 Surveyor - subcontract 41} LS | $ 6,250.00 | $ 6,250 Tideland Survey Senior Construction Manager 16} Hrs |$ 101.00] $ 1,616 Surveyor - subcontractor 1] LS | $ 15,780.00 | $ 15,780 | + Total: $ 24,656 1 8/25/2003 “6 Yeo pe NOTICE TO PROCEED NTP No: 21 Agreement No: AEA-03-211 & BILLING SUMMARY AKSAS Project No: PSA Expiration Date: 10/31/04 (This form is for any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) Contractor: Hattenburg, Dilley & Linnell, LLC Project Title: Construction Management Services Provide services for the Expense Group(s) and specific Expenses enumerated below in the Billing Summary. Any services beyond the written scope and/or any costs above the price estimate in our Agreement, require prior Agency approval and a NTP Amendment. Provide Construction Management Services for the bulk fuel upgrade project located at Larsen Bay, AK. This NTP for $76,710.00 is cumulative for this Agreement, which now totals $1,585,340.50. The Agency Contract Manager for this NTP is: Mark Schimsheimer _ Tel Nos (voice/fax):269-4689/269-3044 A Séncy per ADOT&PF Policy #01.01.050 by: Accepted for the (ontractor by: Liao Signature Signature Name: Mg Schimsheimer, Project Manager Name: Scott Hattenburg, PE — SUMMARY. ; BILLING This Invoice is for[ ]ProgressOR[ ]Final Payment. Sequential Invoice # for this Agreement is: [ GL Account Authorized Authorized Prior Aprv’d This Code Expense Groups To - Date Payments Billing 77530 Grant AEA-Managed Contractual Services Total Authorized Amount for All Groups $76,710.00 Sum of Prior APPROVED Payments Sum for THIS INVOICE Sum of Prior Payments and this Invoice Balance of Authorized Amount GL Account — Fund — Appropriation — Contract — Project - Stage | PAYMENT REQUEST (Contractor): 77530 — E2830 — 01110003 — 31001 — 340140- 24 Signature Name: Scott Hattenburg, PE = RR a PAYMENT RECOMMENDED (Agency Contract Manager): | certify this PAYMENT APPROVED (Authorized Agency Official): Based upon the Invoice to be valid and accurate and that services were performed Contract Manager's recommendation and certification, | hereby substantially in conformance with the contract requirements and approve payment. schedule. Signature Signature Name: Mark Schimsheimer, Project Manager Name: Michael Harper, Deputy Director, REG c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary 2 (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) Page 1 of 2 DL HATTENBURG DILLEY & LINNELL N ; Engineering Consultants Construction Management Division November 24, 2003 Alaska Energy Authority / REG 813 W. Northern Lights Blvd. Anchorage, AK 99503 Mark Schimscheimer n = U ON RE: Larsen Bay Bulk Fuel Upgrade 2/7 /7YO Dear Mr. Schimscheimer: We would like to request Notices to Proceed on the following classifications of work and budget items for the Larsen Bay Bulk Fuel Upgrade Project: Construction Management Services — $76,710 — t ? Se d { x \h CM Supplied Labor — $228,260 — 7 # 5/0 y ~ . 5 Small Procurement - $195,125 > QO) 30 YO dS Equipment - $84,000 275 60, 27620 Respectfully, ECE 2Bs0O Os/ / COOS Randy W. Smith Senior Construction Manager S$socol Cc: Project File 03-204 Scott Hattenburg, PE ‘ie Dilley, PE/CPG _-nnis Linnell, PE David Lundin, PE 3305 Arctic Boulevard Suite 204 © Anchorage Alaska 99503 ¢* Phone: 907.277.2120 © Fax: 907.277.2122 808 South Bailey Street Suite102 »* Palmer Alaska 99645 ¢ Phone: 907.746.5230 © Fax: 907.746.5231 NOTICE TO PROCEED 1X & BILLING SUMMARY y\ orm is for any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000. gntractor: Hattenburg, Dilley & Linnell, LLC ) Oject Title: Construction Management Services NTP No: Agreement No: AKSAS Project No: PSA Expiration Date: . NOTICE TO PROCEED Provide services for the Expense Group(s) and specific Expenses enumerated below in the Billing Summary. Any services beyond the written scope and/or any costs above the price estimate in our Agreement, require prior Agency approval and a NTP Amendment. Provide additional Construction Management Services for the bulk fuel upgrade project located at Larsen Bay, AK. See attached proposal dated 4/13/04 consisting of three pages for details. This NTP for a NTE of $47,941.00 is cumulative for this Agreement, which now totals $2,262,666.50. The Agency Contra act fanager for this NTP is: Mark Schimsheimer Tel Nos (voice/fax):269. ¢3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary And Small Tool Rental Worksheet 4889/269-3044 21 amend 1 AEA-03-211 10/31/04 NOTICE TO PROCEED NTP No: 21. amend 1 Agreement No: AEA-03-211 & BILLING SUMMARY AKSAS Project No: PSA Expiration Date: 10/31/04 This form is for any COST REIMBURSEMENT Agreement, g Contractor: Hattenburg, Dilley & Linnell, LLC Project Title: Construction Management Services This Invoice is for[ ] Progress OR T ] Final Payment. Sequential invoice # for this Agreement is: [ —— GL Account Authorized Authorized Prior Aprv'’d This Code Expense Groups To - Date Payments Billing 77530 Grant AEA-Managed Contractual Services $76,710.00 | NTP 21 Amendment 1 $47,941.00 + Total Authorized NTE Amount for All Groups} $124,651.00 Sum of Prior APPROVED Payments Sum for THIS INVOICE Sum of Prior Payments and this Invoice Balance of Authorized Amount iL As int — Fund — ropriation — — Project - PAYMENT REQUEST (Contractor): 77530 — E2830 — 01110003 — 31001 — 340140- 24 Signature Name: ee: nei APPROVAL FOR:PAYMENT. PAYMENT RECOMMENDED (Agency Contract Manat | certify this PAYMENT APPROVED 1D (Authorized Naan Official): Based upon the Invoice to be valid and accurate and that services were performed Contract Manager's recommendation and certification, | hereby substantially in conformance with the contract requirements and approve payment. schedule. Signature Signature Name: Mark Schimsheimer Name: Michael Harper, Deputy Director, REG c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 2 of 4 And Small Tool Rental Worksheet Note INSTRUCTIONS TO CONTRACTOR for COST REIMBURSEMENT NOTICE TO PROCEED (NTP) & BILLING SUMMARY RETAIN AN UNMARKED, as issued, COPY OF THIS FORM to be used for reproduction and billing. If this NTP is unacceptable, notify the Contracting Agency immediately. If acceptable, acknowledge by signature where indicated on this NTP and return it within 5 days after your receipt. Submit monthly Invoices to the Agency Contract Manager named in this NTP. Provide a copy of page one of this form as the FACE PAGE of each invoice submitted and with the following entries accurately completed: a) Indicate if the Invoice is for Progress or Final Payment and show the Sequential Invoice Number for this NTP. b) Entries in the following columns: Prior Aprv'd Payments, This Billing, and Total to Date for each Task Group; plus the SUM TOTALS for: Authorized To - Date, Prior APPROVED Payments, THIS INVOICE, Prior Payments plus this Invoice, and Balance of Authorized Amount. “Prior APPROVED Payments” amounts may NOT be the same as the total of all your prior invoices if some items were disallowed or adjustments were made. If a prior billing has not been acknowledged with any payment, or a different amount from your billing was paid without notification to you of the reason(s), attach a request for an explanation and remedial action. Sign, date and enter printed or typed name under "PAYMENT REQUEST (Contractor)" thereby attesting to the following: "By signature on this form, the Contractor certifies entries to be true and correct for the services performed to date under or by virtue of said Agreement and in accordance with AS 36.30.400. The Contractor further certifies that all applicable Federal, State and Local taxes incurred by the Contractor in the performance of the services have been paid and that all Subcontractors engaged by the Contractor for the services included in any invoice shall be fully compensated by the Contractor for such services." Substantiate all charges in each billing, other than for Fixed Prices or Fixed Fees, by attaching a summary of hours expended and hourly labor rate per employee; summary of units completed; subcontractor invoices; expense receipts, etc.; or other proof of expenditures. Prime Contractor's Labor and Indirect Cost shall be billed to the Contracting Agency within 45 days of performance. Subcontractors’ Labor and Indirect Cost shall be billed to the Contracting Agency within 60 days of performance. All of the Contractor's and Subcontractors’ Other Direct Costs (Expenses) shall be billed to the Contracting Agency within 90 days of being incurred. Charges submitted after the above stated times will, at the Contracting Agency's discretion, not be paid. When each NTP is approximately 75% complete, or any one line item is approximately 75% expended, the Contractor shall determine if the Authorized Amount(s) might be exceeded; and, if so, shall provide an estimate of cost to complete. The Contracting Agency will determine after discussion with the Contractor if additional cost is reasonable and does not include costs that should be absorbed by the Contractor. If additional cost is validated, a negotiated Amendment will be executed which either (1) reduces the scope of services/work products required commensurate with the Authorized Amount(s), or (2) increases the Authorized Amount(s) to that required for completion of the original contract scope. c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 3 of 4 And Small Tool Rental Worksheet DL: HATTENBURG DILLEY & LINNELL y Engineering Consultants Construction Management Division April 13, 2004 Mark Schimscheimer, Project Managert AEA Contract 03-211 Alaska Industrial Development and Export Authority HDL File 03-204 Alaska Energy Authority / Rural Energy Group 813 West Northern Lights Boulevard Anchorage, Alaska 99503 RE: Request for Additional CM Funds Larsen Bay Bulk Fuel Project Dear Mark: This letter is a request to provide additional construction funds for the Larsen Bay Bulk Fuel Project. Additional funding is needed to provide for work items and site conditions not originally anticipated when the CM budget was prepared for this project. In our March monthly report we identified several additional work items and provided projections of costs to complete the project as it is now scoped. The following is a recap of those items. b. Additional Fill Line Length. The added length of the fill lines (about 3,000 feet) and the additional marine header has increased the scope of pipeline work by approximately 43%. c. Additional Rented Equipment. The City equipment currently being used for the project is being used at not cost to the project. If a rental agreement is entered into with the City, additional equipment rental will need to be added to the budget. If a low-ground pressure end dump is added to the equipment fleet to provide gravel for stanchions located in the middle segments of the pipeline corridor, that will add cost to the project. d. Pipeline Supports. The terrain and soil conditions along the fill pipeline line route made it necessary to develop and fabricate a sinehoctens pipe support system for use where the undulating or soft ground requires more than the standard wood tundra support. This design improvement requires additional metal goods, paint, fabrication time, shipping, excavation, gravel, backfill, and installation, thus increasing costs. e. Pad Construction. The tank arm was enlarged and excavated deeper than anticipated to completely remove a layer of soft peat and volcanic ash (approximately 5 feet, total depth) layer to provide an acceptable bearing soil. This Lorie Dilley, PE/CPG increased the civil work at the tank farm by approximately 30%. Scott Hattenburg, PE Dennis Linnell, PE o Concrete Tank Foundations. The change of tank foundation design from wood David Lundin, PE sleepers to cast-in-place reinforced concrete with spread footings and pony walls 3305 Arctic Boulevard Suite 204 Anchorage Alaska 99503 Phone: 907.277.2120 + Fax: 907.277.2122 808 South Bailey Street Suite 102 Paimer Alaska 99645 Phone: 907.746.5230 + Fax: 907.746.5231 RE: Larsen Bay CM Budget Upfunding Requuest April 13, 2004 Page 2 of 2 was not anticipated in the original budget. This change in design required absolute firm gravel below the footing as the concrete foundation is less tolerant of differential movement. The more rigid foundation when properly supported lessens the risk of leakage but comes at an increase in the materials and labor. g. Stee! and Pipe Cost Increase. During the procurement process there was a 20% increase in the cost of all steel material. With the long lengths and multiple of pipelines, the cost of the project is heavily impacted by steel prices. The increase affected the cost of pipe, fittings, valves, steel supports, tanks, tank appurtenances, marine headers, concrete reinforcing and embedments. As of April 1, 2004, the cost of steel materials will increase an additional 50% over 2003 prices. Attached for your use is a copy of the budget projections needed to complete this project. The column labeled “Cost to Complete” contains the amount of upfunding needed for each NTP. If you have any questions, please call me at 646-5111, or at shattenburg@hdalaska.com. Sincerely, HATTENBURG DILLEY & LINNELL, LLC c Scott Hattenburg, P.E./Principal cc. Randy Smith Vicki Retzinger / Doreen Waller Attachments: budget report dated 4-1-04 cece | een «er nrc eam a ee S HATTENBURG DILLEY & LINNELL Engineering Consultants Extaqeee §=On User Fy or, oY 3 HDL CONSULTING ENGINEERS Construction Management Division LARSON BAY BULK FUEL UPGRADE PROJECT BUDGET ESTIMATE April 1, 2004 SUMMARY 5ud 5 Cd 0: o Ost al 5budg [item | Description ___[ quantity | vnitcost [subtotal] Date | complete | competion | varance_| | 1 _|Construction Management (NTP 21) | 1 |lumpSum|$ —76,710[ [$52,591 $ 72,060] $ 124.651| $ _(47,941)| | 2 |CMSuppliedLabor(NTP 22) | 1 |lumpSum|$ _228,260| sd $ ©206,443[$ — 299.920/$ 506,363 $ (278, 103)| [3 |FALabor(NTP23) ~~ ~S—S«d| ~—1 ~—sd(lumpSum|$ —=82,196 | dS 45,000/$ 70,880] $ 115,880 $ _(33,684)} [4 [Small Procurement(NTP 24) «| 1 |lumpSum|$ 195,125] $_162.427/[$ 79,073|$ 241,500$ _(46,375)| [ 5 |Materialsover$5000_—~—~~~—=~—~—s«d| ~~ 1 ‘ilumpSum|$ _—§39,000| Ss $- 533,358/$ 42,000] $ 575,358] $ (36,358)| [6 [Freight | SS] ~—S1 ~—sd(tumpSum/$ _—162,000[ $45,800] $ 89,000] $ 134,800/$ 27,200 | [7 [Contracts SSCS™~<“—~*~—s~sSCSCSTSSés(LumpSum[$ ——t27,.400[ TS 49.250] $ 49.250[$ 72,150 | [8 [Equipment] 1 |tump Sum] $64,000] ___|$ im |s —Tis00 8 720,600|$ (36,600 i a EE Se ee Tr | TTC in) Ee Fe ee Ee ee ee ee eee |. ] Project Sub-Total: 7,488,691] —*«| $ 773,683 | $ 1,868,402 |$ (379,711) Se fT C—“*‘“CS;CSCS**SCSCSCSCSL Project Sub-Total: Tesrseo] | CT CC i Te hl i Pe ee RL a [ _|ShellCapacity(gallons) '| ts2oo) |S Ss i24ty Cs] CP [___|Benchmark $11.38 ~—~«i|~—stt.sa]~SsC=é‘S «SODATGO.OOT ——ssd| | [Actual Unit Cost ——————+—] | | ST SSC GAH - oF -Z// -Z/ Ata E2830 O/1(0008 3/00! oO! Sr BYCIYO LY “| E€ 20e30 110003 oo / > NOTICE TO PROCEED NTP No: 22 Agreement No: AEA-03-211 & BILLING SUMMARY AKSAS Project No: PSA Expiration Date: 10/31/04 (This form is for any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) Contractor: Hattenburg, Dilley & Linnell, LLC Project Title: Construction Management Services aes ag NOTICE TO PROCEED Provide services for the Expense Group(s) and specific Expenses enumerated below in the Billing Summary. Any services beyond the written scope and/or any costs above the price estimate in our Agreement, require prior Agency approval and a NTP Amendment. Provide Skilled Labor for the bulk fuel upgrade project located at Larsen Bay, AK. Per contractor proposal dated 11/24/2003. This NTP for $228,260.00 is cumulative for this Agreement, which now totals $1,813,600.50. The Agency Contract Manag? for this NTP is: Mark Schimsheimer Tel Nos (voice/fax):269-4689/269-3044 Issued for the Contracting Ag per ADOT&PF Policy #01.01.050 by: Accepted for thé Contractor by: ~ (2-2—aF Signature, Date Signature Name: Mgfk Schimsheimer, i Faciackt Manager Name: Scott Hattehburg, PE _ BILLING SUMMARY This Invoice is for[ ]ProgressOR[ ] Final Payment. Sequential Invoice # for this Agreement is: [ GL Account Authorized Authorized Prior Aprv’d This Code Expense Groups To - Date Payments Billing 77510 Grant AEA-Managed Labor Total Authorized Amount for All Groups $228,260.00 Sum of Prior APPROVED Payments Sum for THIS INVOICE Sum of Prior Payments and this Invoice Balance of Authorized Amount GL Account — Fund — Appropriation — Contract — Project- Stage | PAYMENT REQUEST (Contractor): 77510 — E2830 — 01110003 — 31001 — 340140- 24 Signature Name: Scott Hattenburg, PE APPROVAL FOR PAYMENT PAYMENT RECOMMENDED (Agency Contract Manager): | certify this PAYMENT APPROVED (Authorized Agency Official): Based upon the Invoice to be valid and accurate and that services were performed Contract Manager's recommendation and certification, | hereby substantially in conformance with the contract requirements and approve payment. schedule. Signature Signature Name: Mark Schimsheimer, Project Manager Name: Michael Harper, Deputy Director, REG yoy her al \uler (5/1/98) DOT&PF Form 25, Notice to Proceed & Invoice Summary a \\S Page 1 of 2 (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) c3-crntp Note 4. c3-c INSTRUCTIONS TO CONTRACTOR for COST REIMBURSEMENT NOTICE TO PROCEED (NTP) & BILLING SUMMARY RETAIN AN UNMARKED, as issued, COPY OF THIS FORM to be used for reproduction and billing. If this NTP is unacceptable, notify the Contracting Agency immediately. If acceptable, acknowledge by signature where indicated on a copy of this NTP and return it within ten days after your receipt. Submit monthly Invoices to the Agency Contract Manager named in this NTP. Provide a copy of page one of this form as the FACE PAGE of each invoice submitted and with the following entries accurately completed: a) Indicate if the Invoice is for Progress or Final Payment and show the Sequential Invoice Number for this NTP. b) Entries in the following columns: Prior Aprv'd Payments, This Billing, and Total to Date for each Task Group; plus the SUM TOTALS for: Authorized To - Date, Prior APPROVED Payments, THIS INVOICE, Prior Payments plus this Invoice, and Balance of Authorized Amount. "Prior APPROVED Payments" amounts may NOT be the same as the total of all your prior invoices if some items were disallowed or adjustments were made. If a prior billing has not been acknowledged with any payment, or a different amount from your billing was paid without notification to you of the reason(s), attach a request for an explanation and remedial action. Sign, date and enter printed or typed name under "PAYMENT REQUEST (Contractor)" thereby attesting to the following: "By signature on this form, the Contractor certifies entries to be true and correct for the services performed to date under or by virtue of said Agreement and in accordance with AS 36.30.400. The Contractor further certifies that all applicable Federal, State and Local taxes incurred by the Contractor in the performance of the services have been paid and that all Subcontractors engaged by the Contractor for the services included in any invoice shall be fully compensated by the Contractor for such services." Substantiate all charges in each billing, other than for Fixed Prices or Fixed Fees, by attaching a summary of hours expended and hourly labor rate per employee; summary of units completed; subcontractor invoices; expense receipts, etc.; or other proof of expenditures. Prime Contractor’s Labor and Indirect Cost shall be billed to the Contracting Agency within 45 days of performance. Subcontractors’ Labor and Indirect Cost shall be billed to the Contracting Agency within 60 days of performance. All of the Contractor's and Subcontractors’ Other Direct Costs (Expenses) shall be billed to the Contracting Agency within 90 days of being incurred. Charges submitted after the above stated times will, at the Contracting Agency’s discretion, not be paid. When each NTP is approximately 75% complete, the Contractor shall determine if the Authorized Amount(s) might be exceeded; and, if so, shall provide an estimate of cost to complete. The Contracting Agency will determine after discussion with the Contractor if additional cost is reasonable and does not include costs that should be absorbed by the Contractor. If additional cost is validated, a negotiated Amendment will be executed which either (1) reduces the scope of services/work products required commensurate with the Authorized Amount(s), or (2) increases the Authorized Amount(s) to that required for completion of the original contract scope. mtp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 2 of 2 (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) X HATTENBURG DILLEY & LINNELL Engineering Consultants Construction Management Division November 24, 2003 fd | ee a2 <S me Mark Schimscheimer a Alaska Energy Authority / REG \ 813 W. Northern Lights Blvd. niin Anchorage, AK 99503 | eee RE: Larsen Bay Bulk Fuel Upgrade 2Y0/7YO Dear Mr. Schimscheimer: We would like to request Notices to Proceed on the following classifications of work and budget items for the Larsen Bay Bulk Fuel Upgrade Project: d { x Construction Management Services — $76,710 — + tS So \h CM Supplied Labor — $228,260 — 7 #5/0 AR =o ‘ Small Procurement - $195,125 ¥ a 30 YO #50 Equipment - $84,000 77S 2, =) > S70 Respectfully, O// 1 COOS Randy W. Smith Senior Construction Manager s / Co] Cc: Project File 03-204 Scott Hattenburg, PE Lorie Dilley, PE/CPG anis Linnell, PE David Lundin, PE 3305 Arctic Boulevard Suite 204 * Anchorage Alaska 99503 ¢ Phone: 907.277.2120 © Fax: 907.277.2122 808 South Bailey Street Suite 102 «© Palmer Alaska 99645 ¢ Phone: 907.746.5230 © Fax: 907.746.5231 NTP No: 22 amend 1 Agreement No: AEA-03-211 AKSAS Project No: PSA Expiration Date, \10/31/04 NOTICE TO PROCEED & BILLING SUMMARY Contractor: Hattenburg, Dilley & Linnell, LLC Project Title: Construction Management Services -NOTIGE-TO'PROCEED: : AIDEAy AE. Provide services for the Expense Group(s) and specific Expenses enumerated below in the Billing Summary. Any services beyond the written scope and/or any costs above the price estimate in our Agreement, require prior Agency approval and a NTP Amendment. Provide additonal Skilled Labor for the bulk fuel upgrade project located at Larsen Bay, AK. See attached proposal dated 4/13/04 consisting of three pages for details. This NTP for a NJ of $200,000.00 is cumulative for this Agreement, which now totals $2,462,666.50. e Kha Tel Nos (voice/fax):2§9-4689/269-3044 Signature Name: Scott HattenHurg, PE “ys O-~ c3-cmtp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary \ SPage 10f4 And Small Tool Rental Worksheet XD NOTICE TO PROCEED NTP No: 22 amend t Agreement No: & BILLING SUMMARY Sa Exakution Date: 10/3404 PSA Expiration Date: Contractor: Hattenburg, Dilley & Linnell, LLC Project Title: Construction Management Services ee nu. BILLING: SUMMARY: This Invoice is for[ ]ProgressOR[ ]Finai Payment. Sequential Invoice # for this Agreement is: [ GL Account Authorized Authorized Prior Aprv’d This Code Expense Groups To - Date Payments Billing 77510 Grant AEA-Managed Labor $228,260.00 NTP 22 Amendment 1 $200,000.00 ° Total Authorized NTE Amount for All Groups| $428,260.00. . Sum of Prior APPROVED Payments Sum for THIS INVOICE Sum of Prior Payments and this Invoice Balance of Authorized Amount GL Account — Fund — Appropriation — Contract — Project - S PAYMENT REQUEST (Contractor): 7510 — E2830 — 01110003 - 31001 — 340140- 24 Signature Name: Scott Hattenburg, PE APPROVALFOR PAYMENT = weet PAYMENT RECOMMENDED (Agency Contract Manager): | certify this PAYMENT APPROVED (Authorized Agency Official): Based upon the invoice to be valid and accurate and that services were performed Contract Manager's recommendation and certification, | hereby substantially in conformance with the contract requirements and approve payment. schedule. Signature Signature Name: Mark Schimsheimer Name: Michael Harper, Deputy Director, REG c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 2 of 4 And Smail Tool Rental Worksheet Note INSTRUCTIONS TO CONTRACTOR for COST REIMBURSEMENT NOTICE TO PROCEED (NTP) & BILLING SUMMARY RETAIN AN UNMARKED, as issued, COPY OF THIS FORM to be used for reproduction and billing. If this NTP is unacceptable, notify the Contracting Agency immediately. If acceptable, acknowledge by signature where indicated on this NTP and return it within 5 days after your receipt. Submit monthly Invoices to the Agency Contract Manager named in this NTP. Provide a copy of page one of this form as the FACE PAGE of each invoice submitted and with the following entries accurately completed: a) Indicate if the Invoice is for Progress or Final Payment and show the Sequential Invoice Number for this NTP. b) Entries in the following columns: Prior Aprv’d Payments, This Billing, and Total to Date for each Task Group; plus the SUM TOTALS for: Authorized To - Date, Prior APPROVED Payments, THIS INVOICE, Prior Payments plus this Invoice, and Balance of Authorized Amount. “Prior APPROVED Payments" amounts may NOT be the same as the total of all your prior invoices if some items were disallowed or adjustments were made. If a prior billing has not been acknowledged with any payment, or a different amount from your billing was paid without notification to you of the reason(s), attach a request for an explanation and remedial action. Sign, date and enter printed or typed name under "PAYMENT REQUEST (Contractor)" thereby attesting to the following: “By signature on this form, the Contractor certifies entries to be true and correct for the services performed to date under or by virtue of said Agreement and in accordance with AS 36.30.400. The Contractor further certifies that all applicable Federal, State and Local taxes incurred by the Contractor in the performance of the services have been paid and that all Subcontractors engaged by the Contractor for the services included in any invoice shall be fully compensated by the Contractor for such services." Substantiate all charges in each billing, other than for Fixed Prices or Fixed Fees, by attaching a summary of hours expended and hourly labor rate per employee; summary of units completed; subcontractor invoices; expense receipts, etc.; or other proof of expenditures. Prime Contractor's Labor and Indirect Cost shall be billed to the Contracting Agency within 45 days of performance. Subcontractors’ Labor and Indirect Cost shall be billed to the Contracting Agency within 60 days of performance. All of the Contractor's and Subcontractors’ Other Direct Costs (Expenses) shall be billed to the Contracting Agency within 90 days of being incurred. Charges submitted after the above stated times will, at the Contracting Agency's discretion, not be paid. When each NTP is approximately 75% complete, or any one line item is approximately 75% expended, the Contractor shall determine if the Authorized Amount(s) might be exceeded; and, if so, shall provide an estimate of cost to complete. The Contracting Agency will determine after discussion with the Contractor if additional cost is reasonable and does not include costs that should be absorbed by the Contractor. If additional cost is validated, a negotiated Amendment will be executed which either (1) reduces the scope of services/work products required commensurate with the Authorized Amount(s), or (2) increases the Authorized Amount(s) to that required for completion of the original contract scope. c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 3 of 4 And Small Toot Rental Worksheet “HATTENBURG DILLEY & LINNELL Engineering Consultants Construction Management Division April 13, 2004 Mark Schimscheimer, Project Managert AEA Contract 03-211 Alaska Industrial Development and Export Authority HDL File 03-204 Alaska Energy Authority / Rural Energy Group 813 West Northern Lights Boulevard Anchorage, Alaska 99503 RE: Request for Additional CM Funds Larsen Bay Bulk Fuel Project Dear Mark: This letter is a request to provide additional construction funds for the Larsen Bay Bulk Fuel Project. Additional funding is needed to provide for work items and site conditions not originally anticipated when the CM budget was prepared for this project. In our March monthly report we identified several additional work items and provided projections of costs to complete the project as it is now scoped. The following is a recap of those items, b. Additional Fill Line Length. The added length of the fill lines (about 3,000 feet) and the additional marine header has increased the scope of pipeline work by approximately 43%. c. Additional Rented Equipment. The City equipment currently being used for the project is being used at not cost to the project. If a rental agreement is entered into with the City, additional equipment rental will need to be added to the budget. If a low-ground pressure end dump is added to the equipment fleet to provide gravel for stanchions located in the middle segments of the pipeline corridor, that will add cost to the project. d. Pipeline Supports. The terrain and soil conditions along the fill pipeline line route made it necessary to develop and fabricate a dasionters pipe support system for use where the undulating or soft ground requires More than the standard wood tundra support. This design improvement requires additional metal goods, paint, fabrication time, shipping, excavation, gravel, backfill, and installation, thus increasing costs. e. Pad Construction. The tank arm was enlarged and excavated deeper than anticipated to completely remove a layer of soft peat and volcanic ash (approximately 5 feet, total depth) layer to provide an acceptable bearing soil. This Lorie Dilley, PEICPG increased the civil work at the tank farm by approximately 30%. Scott Hattenburg, PE Dennis Linnell, PE * Concrete Tank Foundations. The change of tank foundation design from wood David Lundin, PE sleepers to cast-in-place reinforced concrete with spread footings and pony walls —_—_—_———— 3305 Arctic Boulevard Suite 204 Anchorage Alaska 99503 Phone: 907.277.2120 + Fax: 907.277.2122 808 South Bailey Street Suite 102 Palmer Alaska 99645 Phone: 907.746.5230 + Fax: 907.746.5231 RE: Larsen Bay CM Budget Upfunding Requuest April 13, 2004 Page 2 of 2 was not anticipated in the original budget. This change in design required absolute firm gravel below the footing as the concrete foundation is less tolerant of differential movement. The more rigid foundation when properly supported lessens the risk of leakage but comes at an increase in the materials and labor. g. Steel and Pipe Cost Increase. During the procurement process there was a 20% increase in the cost of all steel material. With the long lengths and multiple of pipelines, the cost of the project is heavily impacted by steel prices. The increase affected the cost of pipe, fittings, valves, steel supports, tanks, tank appurtenances, marine headers, concrete reinforcing and embedments. As of April 1, 2004, the cost of steel materials will increase an additional 50% over 2003 prices. Attached for your use is a copy of the budget projections needed to complete this project. The column labeled “Cost to Complete” contains the amount of upfunding needed for each NTP. If you have any questions, please call me at 646-5111, or at shattenburg@hdalaska.com. Sincerely, HATTENBURG DILLEY & LINNELL, LLC Scott Hattenburg, P.E.fPrincipal cc. Randy Smith Vicki Retzinger / Doreen Waller Attachments: budget report dated 4-1-04 rr rrr mn nee ADIL res DILLEY & LINNELL Engineering Consultants wr Extgqnece on Yisfoy-e VOX, OVS HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PROJECT BUDGET ESTIMATE April 1, 2004 Construction Management Division SUMMARY bud pbudg: ost to Ost to ost a Bbuag jtwm | ___pesepton __|auanty pate | compiee_| compton | varane_| |__1 Construction Management (NTP 21) | 1__—«[ Lump Sum] $ 76,710 $52,591] $ 72,060] $ 124.651] $ (47,941)| [2 [eM Suppiied Labor (NTP 22) a Ea [3 [FA Labor (NTP 23 Lump Sum[$ #2196 | [$45,000 [$70,880 [$ 115,880 ['$ —(3,684) [4 [Small Procurement (NTP 2) [1 [lump Sum] $196,125 | [$162,427 [$ 79.073 [$241,500 [$46,375 3 |__5 Materials over $5000 pt Sum] $ 539,000 ($_533,358[$ 42,000[$ 575,358[$ (36,358)| [6 Freight 1 [Lump Sum-[ $162,000 [7 [contracts Itump Sum [$12,400 Ts 49,200 $49,280 $72,150) | 8 [Equipment Lump Sum ['$ 84,000 }—} 48.100 1 $71. S904 §__120,600 | $_(06.600} Se ———— 2 eS AS a eS eT PUNE REEESSTEN ewes eee Project Sub-Total: 7,488,691] _—~*| $ 773,683 | $ 1,868,402 |$ (379,711) SS a satel senetialigmneeenet atl Pract Sub Tota Fresrpe — a Cela a Shall Capacity (gallons aa pe Sn A SS [Pactual Unit Ce —— a oe eA -6 2 -2Nl -23 E7630 € 2630 O/1 (0003 01110003 3/00) Broo] LY C190 3YC YO LY 40 4Y6,2 Id “i ale Y4, av WW) NOTICE TO PROCEED | NIP Ne: 23 Agreement No: AEA-03-211 & BILLING SUMMARY AKSAS Project No: PSA Expiration Date: 10/31/04 (This form is for any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) Contractor: Hattenburg, Dilley & Linnell, LLC Project Title: Construction Management Services NOTICE TO PROCEED _ Provide services for the Expense Group(s) and specific Expenses enumerated below in the Billing Summary. Any services beyond the written scope and/or any costs above the price estimate in our Agreement, require prior Agency approval and a NTP Amendment. Provide Small Procurement Services for the bulk fuel upgrade project located at Larsen Bay, AK. Per contractor proposal dated 11/24/2003. This NTP for $195,125.00 is cumulative for this Agreement, which now totals $2,008,725.50. The Agency Contract Manages for this NTP is: Mark Schimsheimer __ Tel Nos (voice/fax):269-4689/269-3044 Issued for the Contracting Age per ADOT&PF Policy #01.01.050 by: Accepted for the Cgntractor by: Signature L. Signature ak S Name: Scott Hattenburg, PE This Invoice is for[ ]ProgressOR[ ]Final Payment. Sequential Invoice # for this Agreement is: [ }. GL Account Authorized Authorized Prior Aprv’d This Total Code Expense Groups To - Date Payments Billing To - Date 77520 Grant AEA-Managed Travel 77530 Grant AEA-Managed Contractual Services 77540 Grant AEA-Managed Freight 77550 Grant AEA —Managed Materials Total Authorized Amount for All Groups $195,125.00 Sum of Prior APPROVED Payments Sum for THIS INVOICE Sum of Prior Payments and this Invoice Balance of Authorized Amount GL Account — Fund — Appropriation — Contract — Project- Stage | PAYMENT REQUEST (Contractor): 77520/30/40/50 — E2830 — 01110003 — 31001 — 340140- 24 Signature Date Name: Scott Hattenburg, PE PPROVAL FOR PAYMEN’ PAYMENT RECOMMENDED (Agency Contract Manager): | certify this PAYMENT APPROVED (Authorized Agency Official): Based upon the Invoice to be valid and accurate and that services were performed Contract Manager's recommendation and certification, | hereby substantially in conformance with the contract requirements and approve payment. schedule. Signature Date Name: Mark Schimsheimer, Project Manager Signature Name: Michael Harper, Deputy Director, REG KF c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary RO \\ Page 1 of 2 (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) Note 4. c3-c INSTRUCTIONS TO CONTRACTOR for COST REIMBURSEMENT NOTICE TO PROCEED (NTP) & BILLING SUMMARY RETAIN AN UNMARKED, as issued, COPY OF THIS FORM to be used for reproduction and billing. If this NTP is unacceptable, notify the Contracting Agency immediately. If acceptable, acknowledge by signature where indicated on a copy of this NTP and return it within ten days after your receipt. Submit monthly Invoices to the Agency Contract Manager named in this NTP. Provide a copy of page one of this form as the FACE PAGE of each invoice submitted and with the following entries accurately completed: a) Indicate if the Invoice is for Progress or Final Payment and show the Sequential Invoice Number for this NTP. b) Entries in the following columns: Prior Aprv'd Payments, This Billing, and Total to Date for each Task Group; plus the SUM TOTALS for: Authorized To - Date, Prior APPROVED Payments, THIS INVOICE, Prior Payments plus this Invoice, and Balance of Authorized Amount. "Prior APPROVED Payments" amounts may NOT be the same as the total of all your prior invoices if some items were disallowed or adjustments were made. If a prior billing has not been acknowledged with any payment, or a different amount from your billing was paid without notification to you of the reason(s), attach a request for an explanation and remedial action. Sign, date and enter printed or typed name under "PAYMENT REQUEST (Contractor)" thereby attesting to the following: "By signature on this form, the Contractor certifies entries to be true and correct for the services performed to date under or by virtue of said Agreement and in accordance with AS 36.30.400. The Contractor further certifies that all applicable Federal, State and Local taxes incurred by the Contractor in the performance of the services have been paid and that all Subcontractors engaged by the Contractor for the services included in any invoice shall be fully compensated by the Contractor for such services." Substantiate all charges in each billing, other than for Fixed Prices or Fixed Fees, by attaching a summary of hours expended and hourly labor rate per employee; summary of units completed; subcontractor invoices; expense receipts, etc.; or other proof of expenditures. Prime Contractor’s Labor and Indirect Cost shall be billed to the Contracting Agency within 45 days of performance. Subcontractors’ Labor and Indirect Cost shall be billed to the Contracting Agency within 60 days of performance. All of the Contractor’s and Subcontractors’ Other Direct Costs (Expenses) shall be billed to the Contracting Agency within 90 days of being incurred. Charges submitted after the above stated times will, at the Contracting Agency’s discretion, not be paid. When each NTP is approximately 75% complete, the Contractor shall determine if the Authorized Amount(s) might be exceeded; and, if so, shall provide an estimate of cost to complete. The Contracting Agency will determine after discussion with the Contractor if additional cost is reasonable and does not include costs that should be absorbed by the Contractor. If additional cost is validated, a negotiated Amendment will be executed which either (1) reduces the scope of services/work products required commensurate with the Authorized Amount(s), or (2) increases the Authorized Amount(s) to that required for completion of the original contract scope. rtp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 2 of 2 (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) 4 HATTENBURG DILLEY & LINNELL ; Engineering Consultants Construction Management Division November 24, 2003 . rAE HWS D ir IF iP i WW Mark Schimscheimer aa Alaska Energy Authority / REG at est Lead 813 W. Northern Lights Blvd. NOV 24 2003 “— Anch AK Ne nchorage, AK 99503 AIDEA/AEA RE: Larsen Bay Bulk Fuel Upgrade BYOIYO Dear Mr. Schimscheimer: We would like to request Notices to Proceed on the following classifications of work and budget items for the Larsen Bay Bulk Fuel Upgrade Project: t { \ Construction Management Services — $76,710 — 7188 o NN CM Supplied Labor — $228,260 — 7 #5/O 5 Small Procurement - $195,125 — A # D oO » 33, Yo d So quipment - $84,000 775 2, 2: 7 S70 Respectfully, E2Bs8secC Os 1 COOS Randy W. Smith Senior Construction Manager Cc: Project File 03-204 Scott Hattenburg, PE 'nrie Dilley, PE/CPG annis Linnell, PE David Lundin, PE 3305 Arctic Boulevard Suite 204 * Anchorage Alaska 99503 * Phone: 907.277.2120 © Fax: 907.277.2122 808 South Bailey Street Suite 102 * Palmer Alaska 99645 © Phone: 907.746.5230 © Fax: 907.746.5231 NOTICE TO PROCEED NTP No: 23 amend 1 Agreement No: AEA-03-211 & BILLING SUMMARY Anns pete PSA Expirption Date: : 10/31/04, This form is for any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000. a Hattenburg, Dilley & Linnell, LLC Project Title: Construction Management Services re. “NOTICETOPROCEED) °°; ouen es ics eta e Provide services for the Expense Group(s) and specific Expenses enumerated below in the Billing Summary. Any services beyond the written scope and/or any costs above the price estimate in our Agreement, require prior Agency approval and a NTP Amendment. Provide additional Small Procurement Services for the bulk fuel upgrade project located at Larsen Bay, AK. See attached proposal dated 4/13/04 consisting of three pages for details. This NTP for a N#E of $46,375.00 is cumulative for this Agreement, which now totals $2,509,041.50. The Agency Con ssaKhk janager for this NTP is: Mark Schimsheimer Tel Nos (voice/fax):269-4689/269-3044 Signature Name: Scott Hattenburg ¢3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary And Small Tool Rental Worksheet pa NOTICE TO PROCEED NTP No: 23 amend 4 Agreement No: AEA-03-211 & BILLING SUMMARY AKSAS Project No: PSA Expiration Date: 10/31/04 ‘This form is for any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000. Contractor: Hattenburg, Dilley & Linnell, LLC Project Title: Construction Management Services aaa so | BILLING SUMMARY. This Invoice is for[ ]ProgressOR[ ]Finai Payment. Sequential invoice # for this Agreement is: [ }. GL Account Authorized Authorized Prior Aprv’d This Total Code Expense Groups To - Date Payments Billing To - Date 77520 Grant AEA-Managed Travel 77530 Grant AEA-Managed Contractual Services Le 77540 Grant AEA-Managed Freight 77550 Grant AEA —Managed Materials NTP 23 $195,125.00 NTP 23 Amendment 1 $46,375.00 | Total Authorized NTE Amount for All Groups $241,500.00 Sum of Prior APPROVED Payments Sum for THIS INVOICE Sum of Prior Payments and this Invoice fe Balance of Authorized Amount ropriation — Contract — Project - Stage LAs int — Fund — A\ PAYMENT REQUEST (Contractor): 7520/30/40/50 — E2830 — 01110003 — 31001 - 340140- 24 Signature Date Name: ‘Scott Hattenburg, PE thao wpa: zyoet ..:..: APPROVAL FOR PAYMENT" > > PAYMENT RECOMMENDED (Agency Contract Manager): | certify this PAYMENT APPROVED (Authorized Agency Official): Based upon the Invoice to be valid and accurate and that services were performed Contract Manager's recommendation and certification, | hereby substantially in conformance with the contract requirements and approve payment. schedule. Signature Signature Name: Mark Schimsheimer Name: Michael Harper, Deputy Director, REG c3-crntp (5/1/98) DOT&PF Form 254281, Notice to Proceed & Invoice Summary Page 2 of 4 And Small Tool Rental Worksheet Note INSTRUCTIONS TO CONTRACTOR for COST REIMBURSEMENT NOTICE TO PROCEED (NTP) & BILLING SUMMARY RETAIN AN UNMARKED, as issued, COPY OF THIS FORM to be used for reproduction and billing. If this NTP is unacceptable, notify the Contracting Agency immediately. If acceptable, acknowledge by signature where indicated on this NTP and return it within 5 days after your receipt. Submit monthly Invoices to the Agency Contract Manager named in this NTP. Provide a copy of page one of this form as the FACE PAGE of each invoice submitted and with the following entries accurately completed: a) Indicate if the Invoice is for Progress or Final Payment and show the Sequential Invoice Number for this NTP. b) Entries in the following columns: Prior Aprv'd Payments, This Billing, and Total to Date for each Task Group; plus the SUM TOTALS for: Authorized To - Date, Prior APPROVED Payments, THIS INVOICE, Prior Payments plus this Invoice, and Balance of Authorized Amount. “Prior APPROVED Payments" amounts may NOT be the same as the total of all your prior invoices if some items were disallowed or adjustments were made. If a prior billing has not been acknowledged with any payment, or a different amount from your billing was paid without notification to you of the reason(s), attach a request for an explanation and remedial action. Sign, date and enter printed or typed name under "PAYMENT REQUEST (Contractor)" thereby attesting to the following: “By signature on this form, the Contractor certifies entries to be true and correct for the services performed to date under or by virtue of said Agreement and in accordance with AS 36.30.400. The Contractor further certifies that all applicable Federal, State and Local taxes incurred by the Contractor in the performance of the services have been paid and that all Subcontractors engaged by the Contractor for the services included in any invoice shall be fully compensated by the Contractor for such services." Substantiate all charges in each billing, other than for Fixed Prices or Fixed Fees, by attaching a summary of hours expended and hourly labor rate per employee; summary of units completed; subcontractor invoices; expense receipts, etc.; or other proof of expenditures. Prime Contractor's Labor and Indirect Cost shall be billed to the Contracting Agency within 45 days of performance. Subcontractors’ Labor and Indirect Cost shail be billed to the Contracting Agency within 60 days of performance. All of the Contractor's and Subcontractors’ Other Direct Costs (Expenses) shall be billed to the Contracting Agency within 90 days of being incurred. Charges submitted after the above stated times will, at the Contracting Agency's discretion, not be paid. When each NTP is approximately 75% complete, or any one line item is approximately 75% expended, the Contractor shall determine if the Authorized Amount(s) might be exceeded; and, if so, shall provide an estimate of cost to complete. The Contracting Agency will determine after discussion with the Contractor if additional cost is reasonable and does not include costs that should be absorbed by the Contractor. If additional cost is validated, a negotiated Amendment will be executed which either (1) reduces the scope of services/work products required commensurate with the Authorized Amount(s), or (2) increases the Authorized Amount(s) to that required for completion of the original contract scope. c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary Page 3 of 4 And Small Tool Rental Worksheet “I HATTENBURG DILLEY & LINNELL Engineering Consultants Construction Management Division April 13, 2004 Mark Schimscheimer, Project Managert AEA Contract 03-211 Alaska Industrial Development and Export Authority HDL File 03-204 Alaska Energy Authority / Rural Energy Group 813 West Northern Lights Boulevard Anchorage, Alaska 99503 RE: Request for Additional CM Funds Larsen Bay Bulk Fuel Project Dear Mark: This letter is a request to provide additional construction funds for the Larsen Bay Bulk Fuel Project. Additional funding is needed to provide for work items and site conditions not originally anticipated when the CM budget was prepared for this project. In our March monthly report we identified several additional work items and provided projections of costs to complete the project as it is now scoped. The following is a recap of those items, b. Additional Fill Line Length. The added length of the fill lines (about 3,000 feet) and the additional marine header has increased the scope of pipeline work by approximately 43%. c. Additional Rented Equipment. The City equipment currently being used for the project is being used at not cost to the project. If a rental agreement is entered into with the City, additional equipment rental will need to be added to the budget. If a low-ground pressure end dump is added to the equipment fleet to provide gravel for stanchions located in the middle segments of the pipeline corridor, that will add cost to the project. d. Pipeline Supports. The terrain and soil conditions along the fill pipeline line route made it necessary to develop and fabricate a eeheestne pipe support system for use where the undulating or soft ground requires more than the standard wood tundra support. This design improvement requires additional metal goods, paint, fabrication time, shipping, excavation, gravel, backfill, and installation, thus increasing costs. e. Pad Construction. The tank arm was enlarged and excavated deeper than anticipated to completely remove a layer of soft peat and volcanic ash (approximately 5 feet, total depth) layer to provide an acceptable bearing soil. This Lorie Dilley, PE/CPG increased the civil work at the tank farm by approximately 30%. Scott Hattenburg, PE Dennis Linnell, PE f. Concrete Tank Foundations. The change of tank foundation design from wood David Lundin, PE sleepers to cast-in-place reinforced concrete with spread footings and pony walls 3305 Arctic Boulevard Suite 204 Anchorage Alaska 99503 Phone: 907.277.2120» Fax: 907.277.2122 808 South Bailey Street Suite 102 Palmer Alaska 99645 Phone: 907.746.5230 + Fax: 907.746.5231 RE: Larsen Bay CM Budget Upfunding Requuest April 13, 2004 Page 2 of 2 was not anticipated in the original budget. This change in design required absolute firm gravel below the footing as the concrete foundation is less tolerant of differential movement. The more rigid foundation when properly supported lessens the risk of leakage but comes at an increase in the materials and labor. g. Steel and Pipe Cost Increase. During the procurement process there was a 20% increase in the cost of all steel material. With the long lengths and multiple of pipelines, the cost of the project is heavily impacted by steel prices. The increase affected the cost of pipe, fittings, valves, steel supports, tanks, tank appurtenances, marine headers, concrete reinforcing and embedments. As of April 1, 2004, the cost of steel materials will increase an additional 50% over 2003 prices. Attached for your use is a copy of the budget projections needed to complete this project. The column labeled “Cost to Complete” contains the amount of upfunding needed for each NTP. If you have any questions, please call me at 646-5111, or at shattenburg@hdalaska.com. Sincerely, HATTENBURG DILLEY & LINNELL, LLC Le Scott Hattenburg, P.E.fPrincipal cc. Randy Smith Vicki Retzinger / Doreen Waller Attachments: budget report dated 4-1-04 TTT TTT Te eee Engineering Consultants es Eptgecee on Yiisfoy-e YO2, oF 8 HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PROJECT BUDGET ESTIMATE April 1, 2004 Construction Management Division SUMMARY bud budge’ OSt to Ost to Ost al budget |__1 [Construction Management (NTP 21 1 [tumpSum[$ 76,710] $52,591] $ 72,060[ $124,651] $__(47,941)| |__2 [CM Supplied Labor (NTP 22) [1 LumpSum[$_228,260[ $206,443 $ 299,920 [3 |FALabor(NTP23) dT SC fLumpSum]$ 82,96[ $45,000 $ 70,880 $ 115,880 ]$ (33,684)| ao Procurement (NTP 24) ph Sum[$ 195,125[ $162,427 $ 79,073 $241,500 [$ (46,375)| 5 _ [Materials over $5000 Lump Sum] $539,000] $533,358 | $ 42,000[$ 575,358 [$ (36,358)| 6__ [Freight [LumpSum[$ 162,000] $45,800 $ 89,000 8 [Equipment [1 _|lumpSum]$ —-84,000[— ssd[ $49,100] $ 71,500|$ _120,600|$ (36,600) Se | | | Project Sub-Total: 7,488,697] TS 773,683 $ 1,868,402 1 $ (379,711) ee ee ee [| S™ts~s—~—CSSCSCSCS Project Sub-Total: | TerroOO] | CCC CY SS Shell Capacity (gallons 132000 $ 12:44 [ 0 | eg EE G4 - oF ss Z/ Ata AeA -6 2-211 -23 E2630 O/1 (0003 0111 0003 3/00) 3/1 oo/ SY OLVO 3YOC1YO 24 Ly 4%, GY ist" [0 ve vr \ NTP No: 24 Agreement No: AEA-03-211 _JTICE TO PROCEED & BILLING SUMMARY AKSAS Project No: PSA Expiration Date: 10/31/04 (This form is for any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) Contractor: Hattenburg, Dilley & Linnell, LLC Project Title: Construction Management Services NOTICE TO PROCEED Provide services for the Expense Group(s) and specific Expenses enumerated below in the Billing Summary. Any services beyond the written scope and/or any costs above the price estimate in our Agreement, require prior Agency approval and a NTP Amendment. Provide Small Tool and Equipment Rental for the bulk fuel upgrade project located at Larsen Bay, AK. Per contractor proposal dated 11/24/2003. This NTP for $84,000.00 is cumulative for this Agreement, which now totals $2,092,725.50. The Agency Contract Managey for this NTP is: Mark Schimsheimer Tel Nos (voice/fax):269-4689/269-3044 Issued for the Contracting Agéne¥y per ADOT&PF Policy #01.01.050 by: Accepted for the Contfactor by: [2-2-oF 1G Signature Date Signature Name: Mak i Name: Scott Hattenburg, PE This Invoice is for[ ]ProgressOR[ ]Final Payment. Sequential Invoice # for this Agreement is: [ GL Account Authorized Authorized Prior Aprv’d This Code Expense Groups To - Date Payments Billing 77530 Grant AEA-Managed Contractual Services 77560 Grant AEA-Managed Equipment Total Authorized Amount for All Groups $84,000.00 Sum of Prior APPROVED Payments Sum for THIS INVOICE Sum of Prior Payments and this Invoice Balance of Authorized Amount GL Account — Fund — Appropriation — Contract - Project - Stage | PAYMENT REQUEST (Contractor): 77530/60 — E2830 — 01110003 — 31001 — 340140- 24 Signature Name: Scott Hattenburg, PE a _ APPROVAL FOR PAYMENT PAYMENT RECOMMENDED (Agency Contract Manager): | certify this PAYMENT APPROVED (Authorized Agency Official): Based upon the Invoice to be valid and accurate and that services were performed Contract Manager's recommendation and certification, | hereby substantially in conformance with the contract requirements and approve payment. schedule. Signature Signature Name: Mark Schimsheimer, Project Manager Name: Michael Harper, Deputy Director, REG c3-crntp (5/1/98) DOT&PF Form 25A281, Notice to Proceed & Invoice Summary O \\ Page 1 of 2 (For any COST REIMBURSEMENT Agreement, generally one that will exceed $250,000.) % HATTENBURG DILLEY & LINNELL , Engineering Consultants Construction Management Division November 24, 2003 Mark Schimscheimer Alaska Energy Authority / REG 813 W. Northern Lights Blvd. Anchorage, AK 99503 RE: Larsen Bay Bulk Fuel Upgrade 2YOIYO Dear Mr. Schimscheimer: We would like to request Notices to Proceed on the following classifications of work and budget items for the Larsen Bay Bulk Fuel Upgrade Project: ! Ny x Construction Management Services — $76,710 — 7 t85e \h CM Supplied Labor — $228,260 — 7? # 5/0 BES, 29 v0 #2 Equipment - $84,000 775, 2 z 5S ZO h Small Procurement - $195,125 Respectfully, Randy W. Smith Senior Construction Manager EC 2Bs0O O/1 / COOS Cc: Project File 03-204 Scott Hattenburg, PE Lorie Dilley, PE/CPG nnis Linnell, PE David Lundin, PE 3305 Arctic Boulevard Suite 204 * Anchorage Alaska 99503 * Phone: 907.277.2120 © Fax: 907.277.2122 808 South Bailey Street Suite 102 © Palmer Alaska 99645 © Phone: 907.746.5230 ¢ Fax: 907.746.5231