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Larsen Bay Bulk Fuel 2003
ACH 14 COPY Alaska Industrial Development and Export Authority AIDEAVA RA Nauman OP? - Alaska Energy Authority STATEMENT OF CONFORMANCE WITH DENALI COMMISSION POLICIES & PROJECT FUNDING REQUEST Project: Larsen Bay Bulk Fuel Upgrade Submittal: AEA Project Budget 95% Design Construction Manager Budget & Commitment letter Construction Schedule City Project Approval Resolution Final Draft Business Operating Plan Date: October 1, 2003 @™ By Aawo Participants: City of Larsen Bay (City) Project Description: The construction project includes: a new tank farm for the City, new barge off-loading pipelines (gasoline and fuel oil), a new City retail dual-product dispensing facility, a new City high flow marine diesel dispenser, a new City tank truck loading station, a new City Power Plant intermediate tank. Status: The 95% design has been completed, a budget CM Construction Cost Estimate has been completed and the Business Plan has been developed. The City has reviewed, and accepted by resolution, the Conceptual Design Report, 95% design drawings (dated August 11, 2003), and Business Operating Plan dated -. The City has submitted a Resolution acknowledging acceptance of the 95% design and the Business Operating Plan developed by the Alaska Energy Authority. A Site Control Opinion has been developed for the tank farm, pipelines and intermediate tanks. No significant land issues have been identified for the tank farm piping, marine header and dispensers. A tidelands survey, and general property survey is underway to produce a separate lot and easements for the project, however, the City owns all the land that the project will be situated on. Funding Request & Statement of Conformance The Environmental Assessment development has started, and a FONSI has been posted in the community. The EA is anticipated to be completed late in the October of 2003. Estimated Construction Cost: The estimated total cost for the Larsen Bay Bulk Fuel Upgrade project is $1,980,893. The Project Cost used for Cost Containment analysis is $1,758,933 ($13.74/gal), which includes the total project cost, less CDR and BOP expenses. This value includes a 10% construction contingency, which should be sufficient to account for variances that might occur during construction. FUNDING REQUEST Considering funding provided to date for this project ($2,038,140), the Alaska Energy Authority requests that funding be provided for this project as designed. The value of this request is: $(57,247) Attached is AEA’s Budget Estimate for the entire project, start to finish. DENALI COMMISSION POLICY COMPLIANCE PRIVATE ENTERPRISE POLICY (Draft February 18, 2002) The Private Enterprise Policy is maintained with this project. The Kodiak Salmon Packers facility has traditionally provided retail fuel sales in the community, however, the cannery owner/operator is in agreement that the City should provide retail fuel sales to the community due to the questionable future of the cannery. ENERGY PROJECT DESIGN CAPACITY POLICY (April 26, 2002) Design Capacity: Fuel is delivered to Larsen Bay by barge year round. The Denali Commission design capacity policy states that communities with year-round delivery capabilities be provided with a 2 to 3 month storage capacity. The proposed facility in Larsen Bay exceeds the City’s historical use, however, it does match the anticipated 3-month summer demand when retail sales are included. Future Expansion: Future expansion can be addressed by either increasing fuel deliveries or by adding additional tanks. Rate of Change of Population: The population of Larsen Bay has decreased by approximately 28% over the past l- years. The census data from 1990 and 2000 indicated a decrease in Page 2 of 6 Funding Request & Statement of Conformance population from 147 to 115, which results in a —2.5%/year growth rate, however, recent data indicates that the population is stabilizing at a more sustainable level. The base economy of tourism and fishing industry support (based upon the new harbor facility, not the cannery) appears to be a stabilizing economic factor. The projected future demand is estimated to remain equal to the current demand. If the community demand decreases, the frequency of filling can be decreased to match need, continuing to fully utilizing the tank farm capacity. Usable vs. Shell Capacity: A usable fuel storage capacity of 90% was used for bulk fuel storage capacity and 85% used for dispensing and intermediate tank storage capacity. Fuel Delivery Method: The primary method of fuel delivery is by barge. The project fuel storage capacity is based on meeting the estimated current and future (2009) 3-month fuel demand. The 1999 fuel delivery records were used to determine the current fuel demand. Seasonal Variations: No. 2 Diesel fuel demand is anticipated to be higher in the summer due to boat use, while No. 1 diesel use will be higher in the winter due to heating use. Gasoline demand is anticipated to be higher in the summer due to use in boats and other recreational equipment. The facility design is based on the 3-month summer demand. Infrastructure Development: The design capacity conforms to the criteria in the Commission’s Policy-Energy Project Design Capacity (April 26, 2002). The tank farm capacity is based on an estimated 10-year population growth projection applied to the 1999 fuel consumption data plus additional amounts associated with infrastructure expansion. Near term infrastructure expansion is as follows: = New Housing — Six new houses are anticipated to be constructed in the near future. The new houses will increase heating oil demand by roughly 3,000-gallons per year. BULK FUEL PIPELINES & DISPENSERS POLICY (April 26, 2002) Marine Header and Fill Pipeline: The facility is designed to receive fuel deliveries by barge at a new barge landing site. The new fuel delivery method will be through two new 4-inch, aboveground pipelines from the new headers located near the boat harbor breakwater. Distribution Pipelines: No distribution pipelines are included in this project. Dispensers: The project includes installation of a new dual-product (gasoline and diesel) retail dispensing system located at the tank farm. In addition, a new high flow diesel dispenser will be installed at the small boat harbor for filling boats. The dispensers will be controlled from the tank farm. COST CONTAINMENT FOR ENERGY PROJECTS POLICY (Revised April 26, 2002) Page 3 of 6 Funding Request & Statement of Conformance Cost Effective Design: The proposed design incorporates the double walled tanks for bulk storage and dispensing. The use of double walled tanks eliminates the need for a separate secondary containment system, which reduces the tank farm size and subsequent construction cost. The elimination of the secondary containment system also eliminates the need for the tank farm operator to monitor and drain a secondary containment system, reducing operation costs. The tank farm is to be built upon a new gravel pad that is to be constructed from locally available source. The Corps of Engineers states that Larsen Bay is not subject to flooding. In addition, the tank farm is to be constructed approximately 10 feet above the high tide level. The project is to incorporate only new tanks. Need Specific Design: The new facility locates the bulk fuel storage at the community’s small boat harbor. This location allows the installation of a dedicated City marine header without crossing private land, as the current facility requires (the existing marine header is located on the cannery dock and the barge off-loading pipeline crosses cannery property). The tank farm is located on the road to the harbor with good public access, however, the closest point that can be accessed by the fuel delivery barge is on the opposite end of the harbor, approximately 2,600 ft from the tank farm. The retail gasoline and diesel dispensing station will serve community users similar to the existing facility at the cannery. A truck filling station is to be constructed adjacent to the tank farm for filling the City delivery truck similar to the existing City tank farm. Fuel transfers to other facilities in the community will continue to be performed by the existing fuel delivery truck. The new Power Plant intermediate tank will incorporate overfill prevention devices. Energy Project Design Capacity Policy: See above. Proposed Capacity Comparison: The proposed net bulk fuel storage capacity is more than 120% of the current fuel storage capacity, due to the inclusion of retail fuel capacity that will be shifted from the Cannery to the City. The proposed facility net storage capacity is 115,050 gallons, which is 42,950 gallons more than the existing City tank farm. The increase in fuel storage capacity is primarily to provide No. 1 diesel (heating oil) storage and to meet retail gasoline and diesel demand previously provided by the cannery. Capacity Increase Existing Design Benchmark Capacity % Capacity (Gal) | Capacity (Gal) | Increase (%) | Increase (%) Variance 71,100 115,050 20% 60% 40% Page 4 of 6 Funding Request & Statement of Conformance Unit Cost Benchmark: The construction cost estimate for the entire project is approximately $1,758,933 million (total cost less CDR and BOP cost). Given a total gross storage capacity of 128,000 gallons (bulk tanks, dispensing tanks and intermediate tanks), the resulting cost per gallon is $13.74/gallon. The benchmark cost range for this tank farm is $12/gallon to $9.50/gallon. A Benchmark Target for this project is $11.30/gallon. Cost Variance Project Cost Design _|Project Cost} Benchmark | Benchmark | Benchmark % Target Variance (Total $) _|Capacity (Gal)|_($/Gal) _| Range ($/Gal) | __($/Gal) ($/Gal) Variance $1,758,933 128,000 $13.74 | $12 to $9.50 $11.30 $2.44 22% This relatively high cost is due to the following: it Marine Dispenser: Traditionally the cannery has sold gasoline and diesel to the community. With the recent closures of the cannery, and the desire by the cannery to terminate retail sales to the community, the City has been filling larger diesel powered boats from the City fuel truck at the boat launch ramp, while smaller gasoline boats have been carrying fuel in small containers. Due to the hazards associated with transferring large quantities of diesel to vessels from the fuel truck, this project includes a marine diesel dispenser located on the harbor float. Note: Gasoline dispensing is not possible on the existing harbor floats due to Fire Code restrictions. Unique or Extraordinary Pipeline Requirements: Due to geographical conditions and limited available shore side property, the marine header must be located approximately 2,600 ft from the tank farm location. In addition, the mariner dispenser pipeline is 2,200 ft long in order to reach the harbor access ramp (see discussion above regarding need for marine dispenser). . Inclusion of Day Tank Installations: Recent directives from the Denali Commission and Alaska Energy Authority indicate that code compliance and operational safety for day tanks need to be addressed in the design. The intent is to diminish risk of fuel system releases associated with incompatible, or incomplete, designs. This additional scope significantly affects cost containment due to the economy of scale associated with installing, or upgrading, day tank systems. Although the benefit may be great, the cost toward the construction is not offset by storage volume and inflates the cost per gallon. This project requires one complete installation to bring essential facilities into code compliance. Previous Sunk Costs: This project has used a substantial amount of money to run various scenarios with regards to participant inclusion/exclusion. The Design & CM contracts are in excess of what a “traditional” project would be due to the various project iterations. If these costs were to be reduced to a more traditional level, than there probably would be no cost containment variation. Page 5 of 6 Funding Request & Statement of Conformance Respectively Sub éd for your consideration, V7 AEA/REG Project Manager 269-4689 Larsen Bay Bulk Fuel Upgrade Project DENALI COMMISSION ACCEPTANCE: Accepted: Date: Denali Commission Staff Representative Rejected: Date: Denali Commission Staff Representative Page 6 of 6 Larsen Bay Bulk Fuel Upgrade Budget Estimate Cost Contaiment Goal: $ 11.30 per gallon Gross Capacity : 128,000 gallons Total Project Cost: $ 1,758,933 (less CDR & BOP Costs) Actual Unit Cost: $ 13.74 per gallon Deviation from Benchmark : $ 2.44 per gallon Variation: 22% Budget| sub Description QTY | Unit Unit Cost Budget Unit % of % of Item item Sub Total Cost $11.30 | $ 1,980,893 Project Costs (Phase I, Il, & BP) Phase | Conceptual Design Design Contract (HDR/LCMF) it Ls_|$ 85,629 | $ 85,629 | $ 0.67 AEA PM Labor (Schimscheimer) 200 hr 1 $ 50 | $ 10,000 | $ 0.08 AEA PM Travel (Schimscheimer) 4 is _ [$ 1,000 | $ 1,000 | $ 0.01 Phase Il Design CM (pre-con) STG 1 ts_ |$ 15,544 | $ 15,544 | $ 0.12 1.1% 0.8% CM (pre-con) URS 03-210-10 1 Ls_ |$ 4,640 | $ 4,640 | $ 0.04 0.3% 0.2% | CM (pre-con) HDL i ls |$ 21,604 | $ 21,604 | $ 0.17 1.5% 1.1% ‘Survey (HDL) 1 Ls_ |$ 24,656 | $ 24,656 | $ 0.19 1.7% 1.2% Design Contract (LCMF) 01-208-30 1 Ls /$ 68,607 | $ 68,607 | $ 0.54 4.7% 3.5% Design Contract (LCMF) 02-229-28 1 Ls /$ 30,000 | $ 30,000 | $ 0.23 2.1% 1.5% AEA PM Labor (Schimscheimer) 30 hr $ 50 |$ 1,500 | $ 0.01 0.1% 0.1% L IAEA PM Travel (Schimscheimer) 1 ea $ 1,000 | $ 1,000 | $ 0.01 0.1% 0.1% Business Plan Consultant 01-208-44, AMD 1 1 Ls |$ 13,706 | $ 13,706 | $ 0.11 Amd 1 1 ts_|$ 10,000 | $ 10,000 | $ 0.08 L Amd 2 1 is 1$ 8,500 | $ 8,500 | $ 0.07 Project Costs (Phase I, Il, & BP) : | $ 296,386 | $ 2.32 15% ; Phase Ill Construction Funding Phase Ill Construction 1 Construction Management Contract 1 Ls_ |$ 76,710 | $ 76,710 | $ 0.60 5.3% 4% 2 CM Supplied Labor 1 Ls_ | $ 200,930 | $ 200,930 | $ 1.57 13.9% 10% 3 FA Labor 1 Ls /$ 82,196 | $ 82,196 | $ 0.64 5.7% 4% 4 ‘Small Procurement ($5,000 and less) 1 Ls /$ 184,375 | $ 184,375 | $ 1.44 12.7% 9% 5 Materials over $5,000 1 Ls |$ 497,500 | $ 497,500 | $ 3.89 34.4% 25% 6 Freight items over $5,000. 1 Ls |$ 152,000 | $ 152,000 | $ 1.19 10.5% 8% 7 Contracts 1 Ls $ 124,000 | $ 124,000 | $ 0.97 8.6% 6% 8 _|Equipment Rent & Repair 1 ts_|$ 70,000 | $ 70,000 | $ 0.55 4.8% 4% Sub Total| $ 1,387,711 | $ 10.84 95.9% 70% Contingency 10%| $ 138,771 | $ 1.08 9.6% 7% CM Project Estimate: | $ 1,526,482 | $ 11.93 | 105.5% 77% Design Contract (Ph 3) Ls /$ 35,000 | $ 35,000 | $ 0.27 2.4% 2% Construction Insurance ts |$ 15,000 | $ 15,000 | $ 0.12 1.0% 1% AEA PM Labor (Schimscheimer) 250 hr $ 50 | $ 12,500 | $ 0.10 0.9% 1% AEA PM Travel (Schimscheimer) 3 trips | $ 800 | $ 2,400 | $ 0.02 0.2% 0% Phase Ill Construction Funding Required: |$ _1,591,382 | $ 12.43 | 110.0% 80% Add Powerhouse: | $ 93,125 _| Total Start to Finish Project Costs:|$__1,980,893 | $ 15.48 l 137.0% 100% Other Funds : | $ : $ : 0.0% 0% Previous DC Funded: |$ 2,038,140 | $ 15.92 | 140.9% 103% Denali Commission Construction Request Amount : | $ (57,247) $ (0.45)|_ -4.0% -3% 9/24/2003- Larsen Bay AEA Budget Estimate.xls Project Total Page 1 of 1 Project Total City of Larsen Bay P.O. Box 8 Larsen Bay, Alaska 99624 847-2211 Fax 847-2239 RESOLUTION __04 -95_ A Resolution of the City of Larsen Bay Endorsing the Larsen Bay Bulk Fuel Storage Final Design Plan and Business Operating Plan Final Draft. WHEREAS: Representatives of the City of Larsen Bay have been in planning consultation with representatives of the Alaska Energy Authority and LCMF Corporation in regards to construction of a new Bulk Fuel Storage Facility, and; WHEREAS: The Bulk Fuel Storage Facility Project planning and design is ready to be presented to the Denali Commission for approval of total funding, and; WHEREAS: The Council of the City of Larsen Bay strongly supports the construction of a new Bulk Fuel Facility and endorses the following two major planning components to enhance successful completion of the project: A. Approves the August 11, 2003 LCMF Corporation 95% Design Documents. B. The Council has twice reviewed and understands the long term financial commitments contained within and is in sufficient agreement with the document to unequivocally endorse the August 25, 2003 City of Larsen Bay Bulk Fuel Facility Business Operating Plan. NOW THEREFORE BE IT RESOLVED: That the City of Larsen Bay by this Resolution hereby supports the proposed Final Design and Business Operating Plan and supports a request to the Denali Commission for approval of total funding to complete construction of the Bulk Fuel Storage Facility. We, the undersigned, do hereby certify that the City of Larsen Bay is composed of aL members, of whom _ _ constituting a quorum were present and the foregoing Resolution was passed and approved by the City of Larsen Bay this 2 day of _/S , 2003. Vote:_& Yeas Nays Signed: WZ com ZAZA Allan Panamar6ff, President vicé ATRYOR. Attest Ug nardes Heh clerk Scott Hattenburg, PE Lorie Dilley, PE/CPG ris Linnell, PE David Lundin, PE DL HATTENBURG DILLEY & LINNELL Engineering Consultants Construction Management Division September 23, 2003 Mark Schimscheimer Alaska Energy Authority / REG 813 W. Northern Lights Blvd. Anchorage, AK 99503 RE: Larsen Bay Bulk Fuel improvements Dear Mr. Schimscheimer: Attached is the Budget Cost Estimate prepared by Hattenburg Dilley & Linnell, Construction Management for the Larsen Bay BFU project. This estimate is based on the 95% design drawings provided by LCMF Engineers, August 2003. The Budget Cost Estimate is presented in two scenarios, the cost of constructing the Larsen Bay BFU project within the scope of work as indicated on the plans is $1,619,607. The cost of construction as shown on the plans less the modifications of, and intermediate tank for the existing power house would be a cost of $1,526,482. The Budget Cost Estimate is a reasonable estimate for the construction cost of the project, as discernable from the current design information. We think this budget is realistic and achievable and offer HDL’s good faith commitment to try to hold the actual project costs to the Budget Cost Estimate. This Commitment is not to be construed as a fixed price cost guarantee and does not in any way change HDL’s contractual obligations or responsibilities to AEA / REG as defined in the existing contract agreements. Respectfully, Randy W. Smith Senior Construction Manager Cc: Project File 03-204 3305 Arctic Boulevard Suite 204 © Anchorage Alaska 99503 ¢* Phone: 907.277.2120 © Fax: 907.277.2122 808 South Bailey Street Suite 102 © Palmer Alaska 99645 * Phone: 907.746.5230 © Fax: 907.746.5231 Recipient Project Number _|Number Communities Project Title 0048-DC-2002-11_ {340203 i (340223 Bettles Bulk Fuel Facili 4730/2004 4730/2004 (0048-DC-2002-11 340239 |liamna | Bulk Fuel Facili 4730/2004 Not Submitted |4/30/20 Next Date Report Date Due Submitted — 0048-DC-2002-11 idl Village Bulk Fuel Facility & Power Statewide System Upgrade Assessments 4/30/2004 Not Submitted [4/30/20 i Ho m 4/30/2004 Not Submitted [4/30/2004 048-DC-2002-11 80326 [Statewide SCS THRE. Regi 4/30/2004 Not Submitted [4/30/20 4/30/2004 Not Submitted [4/30/20 = = 0 5 SIS|S|R 8 (048-DC-2002-11 {380004 Statewide Emergency Assistance (048-DC-2002-11 {350164 Statewide [Avtech Power System Upgrade 4/30/2004 Not Submitted [4/30/20 048-DC-2002-11 [359999 Power System Upgrade- Various 4730/2004 Not Submitted [4/30/2004 ofofefof[e[o[o So s © Qo ® N So oS is) : o So So 5 o 0085-DC-2003-12 pc 4/30/2004 jot Submitted [4/30/2004 Tg 4/30/2004 Not Submitted [4/30/2004 Diesel (ECR) 048-DC-2002-11_ [340140 S. (048-DC-2002-11 [340182 0048-DC-2002-11_ {340227 Statewide Bulk Fuel Facili 4/30/2004 Not Submitted [4/30/2004 0048-DC-2002-11 [403004 [Statewide | Metering- (Remote Monitoring) [pc [4/30/2004 [Not Submitted _ [4/30/2004 | Energy Cost Reduction/Line be | 0048-DC-2002-11 Extension - Diesel p 4/30/2004 0048-DC-2002-11 Diesel Efficiency (ECR) Hydro Power System Upgrade 0048-DC-2002-I1 ECR) N i 0048-DC-2002-11 Statewide AVEC - Diesel Generator (ECR) AVEC - Auto Controls - Diesel a os (0048-DC-2002-11 |403007 _|Statewide (ECR) 1g 4/30/2004 4/30/2004 0048-DC-2002-11_|403009 Atka Heat Recovery (ECR) 130/20 (0048-DC-2002-11 }403010 _|White Mountain Heat Recovery (ECR 730/201 0048-DC-2002-11_ [403012 130/20 0048-DC-2002-11 '0048-DC-2002-11 BS ES ES ES 404004 Statewide Village End Use Measures rg 4/30/2004 Not Submitted [4/30/20 409006 Tnertie rg 4730/2004 Not Submitted [4/30/20 rg 4/30/2004 lot Submitted 4/30/2004 Not Submitted [4/30/2004 ee Not Submitted [4/30/2004 4/30/2004 Not Submitted [4/30/2004 340187 Egegik Bulk Fuel Facility rl 4/30/2004 Not Submitted _|4/30/2004 340191 Lime Village Bulk Fuel Facili rl 4/30/2004 Not Submitted [4/30/2004 1 Wind Energy Resource (0048-DC-2002-11_|410003 Statewide Assessments dl 4/30/2004 Not Submitted [4/30/2004 (0048-DC-2002-11 [410004 Statewide Wind Energy Programs Support [rl _—_—_—*[4/30/2004 Not Submitted [4/30/2004 Parks Highway Line Extension DC Statewide Legislative Energy Projects/ MEA (0085-DC-2003-12_|409008 3 8 3S g Parks Highway Line Extension DC Statewide Legislative Energy Projects/ GVEA Port Mackenzie Natural Gas Line Extension Bulk Fuel Facility (0085-DC-2003-I2_|409009 10085-DC-2003-12 (0048-DC-2002-11 (0048-DC-2002-11 0048-DC-2002-11 409010 Matanuska-Susitna Borough 340184 Chenega Bay HDL Consulting Engineers Construction Management Division LARSEN BAY BULK FUEL UPGRADE September 5, 2003 ID Task Name Duration Start Finish Predecessors September October | 6 8/24 8/31 9/7 9/14 9/21 9/28 10/5 10/12 1 i] Project Management 75 days Mon 9/15/03 Fri 12/26/03 7 2 [Eg | Procurement - Long Lead 14days| Mon 9/15/03 Thu 10/2/03 [EEE 5 : 4 [Ea Tank Procurement 5 days Wed 9/17/03 Tue 9/23/03 5 Tank Fabrication 35 days| Wed 9/24/03; Tue 11/11/03 |4 6 a Pipe Fabrication 35 days Wed 9/24/03} Tue 11/11/03 7 Tank Shipping 18 days| Wed 11/12/03 Fri 12/5/03 | 5 8 9 [Ey | Equipment Procurement 10 days] Mon 10/13/03 Fri 10/24/03 | 10 Equipment Shipping 14 days| Mon 10/27/03} Thu 11/13/03] 9 11 12 Civil Site work 24 days Fri 11/14/03 | Wed 12/17/03 | 10 13 Fill Line Route 10 days} Thu 12/18/03} Wed 12/31/03 | 12 14 Set Tanks 4 days Mon 12/8/03} = Thu 12/11/03 |7 15 16 Fill Lines 24 days Thu 1/1/04 Tue 2/3/04 | 13 17 Plant Piping 20 days Fri 12/12/03 Thu 1/8/04 | 14 18 19 Fencing 10 days Fri 12/12/03) = Thu 12/25/03 | 14 20 Dispenser Lines 10 days Thu 1/1/04} Wed 1/14/04 | 13 21 [E_] | Dock Modifications 12 days Mon 1/12/04 Tue 1/27/04 22 Dispenser 5 days Wed 1/28/04 Tue 2/3/04 | 21,20 23 24 Marine Header 5 days Wed 2/4/04 Tue 2/10/04 | 16 Task Eee) Milestone C7 External Tasks Piolect, Bass vee Schedule Split verrertrrrerereiyy, Summary aaa External Milestone & Progress Project Summary Gay Deadline Jb HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE Construction Management Division ESTIMATE SUMMARY (Liss enn Hovsr muon.s ) Description Quantity Unit Unit Cost 4 Construction Management 1 Lump Sum| $ 76,710 2 CM Supplied Labor 1 Lump Sum | $ 200,930 3 FA Labor 1 Lump Sum | $ 82,196 4 Small Procurement 1 Lump Sum | $ 184,375 5 Materials over $5000 1 Lump Sum | $ 497,500 6 Freight 1 Lump Sum | $ 152,000 7 Contracts 1 Lump Sum | $ 124,000 8 Equipment 1 |LumpSum|$ 70,000 | + 1 Project Sub-Total: $ 1,387,711 10% Contingency| $ 138,771 Project Sub-Total: $ 1,526,482 Shell Capacity (gallons) 132000 $ 11.56 Benchmark $11.38 11.38 $ 1,502,160.00 Actual Unit Cost HDL CONSULTING ENGINEERS Construction Management Division Budge Item LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE CONSTRUCTION MANAGEMENT Budget ] Costto] Costto ‘Osta Budge’ [| beserigton ___—_avaniy| unit | unit cost] susotal | Date | compete | competion | variance 1|Principal Company Manager O}Hour | $ 110.00}$ 4,400 1|Senior Construction Manager a0 Hour | $ 101.00 | $ 29,290 1|Senior Construction Manager OT 100}Hour | $ 135.00 | $ 13,500 1|Staff Project Manager 80}/Hour |$ 84.00|$ 6,720 1|Expediter 60}Hour | $ 65.00|$ 3,900 1|Suport Staff 80}Hour | $ 65.00} $ 5,200 1|Travel Time 40}Hour |$ 80.00] $ 3,200 1|Airfare 8] Trips $ 750.00 I$ 6,000 | 1|[Board & Room 30|Mday [$ 150.00[$ 4,500 Total: $ 76,710 HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE Construction Management Division CONSTRUCTION MANAGEMENT ManDays 6/10s 4.00 29.00 10.00 8.00 6.00 57.00 HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE Construction Management Division CM LABOR Budge Budge’ ‘ost to ‘ost to osta Budge WanDays 2.1|Project Superintendent 710}Hour | $ 89.00] $ 63,190 71.00 2.2|Surveyor & Assist. 20}Hour | $ 125.00] $ 2,500 2.00 | 2.3|Welding Foreman 700|Hour | $ 84.00 | $ 58,800 70.00 2.4}Civil Construction Foreman 120|Hour | $ 84.00 |$ 10,080 12.00 2.5|Fitter Foreman 690|Hour | $ 84.00 | $ 57,960 69.00 2.6|Travel Time 100|Hour | $ 84.00|$ 8,400 12.00 Total: $200,930 236.00 HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE Construction Management Division FA LABOR Budge Budge’ ‘ost to ost to ost al Budge’ WanDays 3|Welding Assistant 380|Hour $82.20] $ 31,236 | | 38.00 3}Laborer-General 580}Hour $ 52.00|$ 30,160 | 58.00 ] | - 3|Operator 400}Hour $ 52.00 | $ 20,800 _| | 40.00 | z | | | Total: $ 82,196 136.00 ah 4 HDL CONSULTING ENGINEERS Construction Management Division Budge LARSON BAY BULK FUEL UPGRADE Budge B ost to ‘ost to Oost al Budge’ Item Description Quantity ot —— Complete | Completion PRELIMINARY ESTIMATE SMALL PROCUREMENT 4. 1|Welding Equipment $ 5,000.00 i 2|Small Tools $ 5,000.00 5,000 4.3|Portable Fuel Transfer 1|LS $ 4,000.00 4,000 4.4]Welding Consumables 0.9|LS $ 5,000.00|$ 4,500 | 4.5|8X20' Van (Conex) 1|EA $ 3,000.00 3,000 4.6|Local Transportation (4 Wheeler) 12|wk $ 350.00} $ 4,200 4.7|Misc. Consumables 1.75|LS $ 4,500.00 7,875 4.8|Signs 4ILS $ 3,500.00 3,500 4.9|Misc Standard Steel AILS $ 3,500.00 |$ 3,500 4.10|Misc. Pipe & Mechanical 1.75|LS $ 5,000.00 8,750 —|— 4.11|Site Storage & Security 1{LS $ 4,000.00 |$ 4,000 4.12|Fuel 4000}Gal $ 3.25 13,000 4.13|Equipment Maint 4|EA $4,000.00 16,000 4.14|Dock Fuel Line Accessories 3|LS $ 4,000.00 12,000 4.15|Weather Protection 1LS $ 5,000.00 5,000 4.16|Misc Shipping Containers 2|EA $2,500.00 5,000 4.17|Air Freight Charters 3|EA $ 4,000.00 12,000 4.18}Room 305|Mday $ 100.00 30,500 4.19|Board 305|Mday $ 50.00 15,250 4.20]Air Fares 16| Trips $ 550.00 8,800 4.21|Spill Response Equipment 3}LS $4,500.00 | $_13,500 | Total: $ 184,375 HDL CONSULTING ENGINEERS Construction Management Division LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE MATERIAL (Over $5000) Budge Budge ‘ost to ‘ost to ost al Budge .1|25,000 Gal Tanks 4|E $ 48,000.00 | $ 192,000 5.2|25,000 gal Dual Storage Tank 1 EA $ 65,000.00 | $ 65,000 5.3}3,000 Gal Dual Product Tank 1|EA $ 45,000.00 | $ 45,000 5.4|4,000 Gal Intermediate Tank O|EA $ 32,000.00 | $ = 5.5|Automatic Day Tank O|LS $ 12,000.00 | $ - 5.6|Piping 0.95|LS $ 70,000.00 | $ 66,500 5.7|Geotextile 15000|SF $ 0.45|$ 6,750 5.8|Cellular Confinement 5000|SF $ 1.50|$ 7,500 5.9|Fencing Material 1|LS $ 20,000.00 | $ 20,000 5.10[Misc Mechanical 0.85|LS $ 15,000.00 | $ 12,750 5.11}Steel Fabrication 1|LS $ 8,000.00 | $ 8,000 5.12|Tank Attachments 4.5|LS $ 2,000.00} $ 9,000 5.13|Barge Header 4{LS $ 6,000.00 |$ 6,000 5.14] Treated Wood 1|LS $ 10,000.00 | $ 10,000 5.15|Truck Containment Steel mS $ 15,000.00 | $ 15,000 L 5.16|Product Dispenser 1JEA $ 11,000.00 | $ 11,000 5.17] Truck Transfer Station Equipment 1|LS $ 15,000.00 | $ 15,000 5.18}Paint 1|LS $ 8,000.00 | $ 8,000 — : HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE Construction Management division FREIGHT (Over $5000) Budge Budge ‘Ost to ‘ost to osta Budge’ Item Description oar Sone Unit Cost | Subtotal Complete | Completion | Variance — 6| Tanks - Seattle to Kodiak Tea | $ 7,000.00 | $ 49,000 l 6|Tanks - Kodiak to Larsen Bay 2|day $ 10,000.00 | $ 20,000 6 6 General - Anchorage to Kodiak 100000|Lb $ 0.35 | $ 35,000 General - Kodiak to Larsen Bay 2|day $_ 8,500.00 | $_ 17,000 6 Air Freight 20000|Lb $ 0.95 | $ 19,000 6|Equipment Kodiak to Larson Bay 2|EA $ 6,000.00 | $ 12,000 {__ Total: $ 152,000 HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE Construction Management Division CONTRACTS Budge Budge’ ‘ost to ‘ost to ost a Budge’ Item Description Quantity Hee uae Subtotal Complete | Completion 7|Gravel Royalties 1400|CY $ 5.00 | $ 7,000 {Electrical Sub-Contract 0.9|LS $ 130,000.00 | $ 117,000 —_—_—_—_—T— eee cy Total: $ 124,000 Ai HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE Construction Management Division EQUIPMENT Budge’ Budge’ ost fo ost to ost a Budge Item ain Unit Cost Subtotal | Date | Complete | Completion | Variance 8|Dump Truck 8|w $ 2,000.00 | $ 16,000 | 8|Loader 8 WK $ 2,000.00 | $ 16,000 8|Dozer 8|WK $ 2,000.00 | $ 16,000 8|Backhoe (City) 1|WK $ _2,000.00|$ 2,000 8|Specality Tool & Equipment | 4|Mth $ 5,000.00 | $ 20,000 | | t T T Total:| $ 70,000 HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE Construction Management Division ESTIMATE SUMMARY Budge’ Description Quantity Unit Unit Cost 1 Construction Management 1 Lump Sum| $ 77,720 2 CM Supplied Labor 1 Lump Sum | $ 206,020 TUN 3 [FA Labor 1 Lump Sum | $ 84,880 4 Small Procurement 1 Lump Sum | $ 189,500 | 5 _|Materials over $5000 1 Lump Sum | $ 548,250 6 Freight 1 Lump Sum | $ 159,000 | | 7 Contracts 1 Lump Sum | $ 137,000 8 Equipment 1 Lump Sum | $ 70,000 | 10% Contingency| $ 147,237 Shell Capacity (gallons) 132000 $ 12.27 Benchmark $11.38 11.38] $ 1,502,160.00 Actual Unit Cost HDL CONSULTING ENGINEERS Construction Management Division Budge LARSON BAY BULK FUEL UPGRADE budge’ Ost to ost to Os! a oudge PRELIMINARY ESTIMATE CONSTRUCTION MANAGEMENT 1|Principal Company Manager Oj}Hour | $ 110.00} $ 4,400 1|Senior Construction Manager ae Hour | $ 101.00 | $ 30,300 1|Senior Construction Manager OT 100|Hour | $ 135.00} $ 13,500 1|Staff Project Manager 80|Hour | $ 84.00|$ 6,720 1|Expediter 60}Hour | $ 65.00} $ 3,900 1|Suport Staff 80}/Hour |$ 65.00|$ 5,200 1|Travel Time 40|Hour |$ 80.00|$ 3,200 | 1|Airfare 8|Trips | $ 750.00|$ 6,000 1|Board & Room 30|Mday | $ 150.00|$ 4,500 Total: $ 77,720 HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE Construction Management Division CONSTRUCTION MANAGEMENT ManDays 6/10s 4.00 30.00 10.00 8.00 6.00 58.00 HDL CONSULTING ENGINEERS Construction Management Division LARSON BAY BULK FUEL UPGRADE budge budge Oost to Ost to ost ai budge’ 1|Project Superintendent 720|Hour | $ 89.00 | $ 64,080 22 2|Surveyor & Assist. 20}Hour | $ 125.00] $ 2,500 3}]Welding Foreman 720|Hour | $ 84.00 | $ 60,480 | of Civil Construction Foreman 120|Hour | $ 84.00 | $ 10,080 _| 2.5|Fitter Foreman 720|Hour | $ 84.00 | $ 60,480 2.6| Travel Time 100]/Hour | $ 84.00|$ 8,400 | Total: $206,020 PRELIMINARY ESTIMATE CM LABOR WanDays 72.00 2.00 72.00 12.00 72.00 12.00 242.00 HDL CONSULTING ENGINEERS Construction Management Division Budge ‘Ost to ‘ost to ost a Budge Description ae Unit Cost] Subtotal | Date | Complete | Completion | Variance Item Budge LARSON BAY BULK FUEL UPGRADE 3|Welding Assistant 400/Hour | $ 82.20] $ 32,880 3}Laborer-General 600|Hour $ 52.00 | $ 31,200 | | | 400|Hour $__52.00|$ 20,800 | LI Total: $ 84,880 PRELIMINARY ESTIMATE FA LABOR WanDays 6/10s 40.00 60.00 40.00 140.00 HDL CONSULTING ENGINEERS Construction Management Division LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE SMALL PROCUREMENT Budge’ Budge ‘Ost to Ost to Osta Budge 1|Welding Equipment 5,000.00 | $ 5,000 22| Smal Tools 5,000.00 | $ 5,000 | |___ 4.3] Portable Fuel Transfer | 1|LS $ 4,000.00 | $ 4,000 | 4.4|Welding Consumables 1{LS $ 5,000.00 | $ 5,000 4.5|8X20' Van (Conex) 1|EA $ 3,000.00} $ 3,000 4.6|Local Transportation (4 Wheeler) 12|wk $ _350.00|$ 4,200 | 4.7|Misc. Consumables 2|LS $ 4,500.00 | $ 9,000 4.8]Signs 1|LS $ 3,500.00 | $ 3,500 4.9|Misc Standard Steel 1|LS $_3,500.00|$ 3,500 | 4.10|Misc. Pipe & Mechanical 2|LS $ 5,000.00 10,000 | 4.11|Site Storage & Security 1{LS $ 4,000.00 4,000 4.12|Fuel 4000}Gal $ 3.25 13,000 4.13]Equipment Maint 4|EA $ 4,000.00 16,000 | 4.14|Dock Fuel Line Accessories 3|LS $ 4,000.00 12,000 4.15|Weather Protection 4{LS $ 5,000.00 |$ 5,000 4.16|Misc Shipping Containers | 2|EA $ 2,500.00 5,000 4.17|Air Freight Charters 3|EA $ 4,000.00 | $ 12,000 4.18}Room 320}Mday $ 100.00 | $ 32,000 4.19|Board 320|Mday $ 50.00 16,000 4.20]Air Fares 16|Trips $ 550.00} $ 8,800 4.21|Spill Response Equipment 3|LS $4,500.00 13,500 ——+——— —_—__—}. {+ = [ f HDL CONSULTING ENGINEERS Construction Management Division Budge Item LARSON BAY BULK FUEL UPGRADE Budge ‘ost to ‘Ost to ‘Osta Budge PRELIMINARY ESTIMATE MATERIAL (Over $5000) 5.1|25,000 Gal Tanks 4|E. $ 48,000.00 | $ 192,000 5.2]25,000 gal Dual Storage Tank 1 ER $ 65,000.00 65,000 [ 5.3|3,000 Gal Dual Product Tank 1JEA $ 45,000.00 | $ 45,000 5.4]4,000 Gal Intermediate Tank 1|EA ~ | $ 32,000.00 32,000 | 5.5|Automatic Day Tank AILS $ 12,000.00 12,000 5.6|Piping 1|LS $ 70,000.00 | $ 70,000 5.7|Geotextile 15000|SF $ 0.45|$ 6,750 | 5.8|Cellular Confinement 5000|SF $ 1.50 7,500 5.9|Fencing Material 4|LS $ 20,000.00 | $ 20,000 5.10|Misc Mechanical 1|LS $ 15,000.00 | $ 15,000 5.11|Steel Fabrication 1{LS $ 8,000.00 8,000 5.12|Tank Attachments S|LS $ 2,000.00 10,000 5.13|Barge Header 4{LS $6,000.00 6,000 5.14|Treated Wood 1|LS $ 10,000.00 | $ 10,000 5.15] Truck Containment Steel 1}LS $ 15,000.00 | $ 15,000 5.16|Product Dispenser 1J|EA $ 11,000.00 | $ 11,000 L 5.17|Truck Transfer Station Equipment | 1|LS $ 15,000.00 15,000 5.18}Paint 1|LS $ 8,000.00 8,000 | +t [ HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PRELIMINARY ESTIMATE Construction Management division FREIGHT (Over $5000) Budge Budge ‘ost to ‘ost to ost a Budge’ os ea | 6|Tanks - Seattle to Kodiak 8jea $ 7,000.00 | $ 56,000 6|Tanks - Kodiak to Larsen Bay T 2|day $ 10,000.00 | $ 20,000 6|General - Anchorage to Kodiak 100000}Lb $ 0.35 | $ 35,000 | 6|General - Kodiak to Larsen Bay 2|day $ 8,500.00 | $ 17,000 }___ 6|Air Freight 20000}Lb $ 0.95 | $ 19,000 6|Equipment Kodiak to Larson Bay 2|EA $ 6,000.00 | $ 12,000 aes [ AE Total: $ 159,000 HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE Construction Management Division PRELIMINARY ESTIMATE CONTRACTS Budge Budge ‘ost to ‘ost to osta Budge Item Description Quantity TT eT Subtotal Completion | Variance oo cc | 7|Gravel Royalties 1400|CY $ 5.00 | $ 7,000 Electrical Sub-Contract 1{LS $ 130,000.00 | $ 130,000 —— + —|—— a Co ee — ~ 4 | __ Total: $ 137,000 | HDL CONSULTING ENGINEERS Construction Management Division Item Budge LARSON BAY BULK FUEL UPGRADE Budge PRELIMINARY ESTIMATE EQUIPMENT ost to ost to osta Budge Complete | Completion | Variance 8|Dump Truck 8|Ww $ 2,000.00 | $ 16,000 8|Loader 8 7 $2,000.00 | $ 16,000 8|Dozer 8|WK $ 2,000.00 | $ 16,000 8|Backhoe (City) 1|WK $ 2,000.00} $ 2,000 8|Specality Tool & Equipment 4|Mth $ 5,000.00 | $ 20,000 Total:| $ 70,000 HDL UUNSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PROJECT BUDGET ESTIMATE gune 1, 2004 Construction Management Division SUMMARY udge' udgel ost fo ‘ost to osta udge' Item Description Quantity Unit Unit Cost Subtotal Date Complete Completion Variance 1 Construction Management (NTP 21, Amd 1 1 Lump Sum] $ 124,651 $ 124,651] $ 42,080] $ 166,731) $ (42,080) 2 CM Supplied Labor (NTP 22,Amd 1) 1 Lump Sum | $ 428,260 $371,626 | $ 107,490 |$ 479,116 | $ 50,856 3 FA Labor 1 Lump Sum | $ 82,196 $ 85,000 | $ 15,000 |$ 100,000 | $ 17,804 4 Small Procurement (NTP 23, Amd 1)) 1 Lump Sum | $ 241,500 $241,500 | $ 90,400 |$ 331,900|$ (90,400 5 _|Materials over $5000 1 Lump Sum | $ 539,000 $ 533,358 | $ 42,000 |$ 576,358 | $ 37,358) 6 Freight | | Lump Sum | $ 162,000 $ 59,800 | $ 30,000 | $ 89,800 | $ 72,200 7 Contracts | 1 Lump Sum | $ 121,400 $ 49,250 | $ 49,250 | $ 72,150 8 Equipment (NTP 24) 1 Lump Sum | $ 84,000 | $ 58,600 | $ 42,000 | $ 100,600 | $ (16,600)| | | | Project Sub-Total: $ $ $ $ 7763007] +! 178,301 418,220 | § (110,748) Project Sub-Total: $ 1,961,308 132000 $ 14.86 Shell Capacity (gallons) Benchmark $11.38 11.38 $_1,502,160.00 {Actual Unit Cost AMENDMENT FEQuwsr 312, Ul ORIGINAL Buoger 1,486, 6% | a AMENDMENT GRANTED 24, Blu 4 FINKE Buoee7T 1,893,196 suoeteED * 18,102 BorrTomM LIne Net cover BvDGET— llondg Minus SHorTeEDb - 76,103 | 32, WA} & Aoguues ITEMS & 27 Can Be REALLOCATED U0S,Obdq (274 increase) / HDL CUNSULTING ENGINEERS Construction Management Division LARSON BAY BULK FUEL UPGRADE ORNS Ac PROJECT BUDGE) rsTIMATE SUMMARY Description Quantity Unit Cost 1 Construction Management 1 Lump Sum] $ 76,710 2 —_|CM Supplied Labor | 1 Lump Sum | $ 228,260 3__|FA Labor 1 |Lump Sum | $ 82,196 4 Small Procurement 1 {Lump Sum | $ 195,125 5 Materials over $5000 1 Lump Sum | $ 539,000 6 {Freight 4 Lump Sum | $ 162,000 7 Contracts 1 Lump Sum | $ 121,400 8 Equipment 1 Lump Sum | $ 84,000 Project Sub-Total: 10% Contingency] $ Project Sub-Total: $ 1,637,560 [Shell Capacity (gallons) Benchmark $11.38 Actual Unit Cost 132000 11.38] $ 12.41 $_1,502,160.00 Page | of 1 j From Randy Smith <rsmith@hdalaska.com> > Sent Monday, June 7, 2004 8:39 am To ark Schimscheimer <mschimscheimer@aidea.org> Gc Bcc Subject larsen Bay Report Attachments REG Procurement Status - ale SO K Status Report - May.doc 41K BUDJET Report 6-1-04.xls 59K Report 6-01-04.xIs 18 Mark: Attached is the monthly report for May, the current budget and the NTP status. I will be forwarding an up-dated schedule. I went throught the budget as you suggested and tried to estimate sufficient money in each catagory to complete the project. Please note that I will be requesting funds in: NTP 21 Construction Management - $42,080 NTP 22 Skilled Labor - $50,856 NTP 23 Small Procurement - $90,400 NTP 24 Small Tool & Equipment Rental - $16,600 Please advise me if there is a new - "current" procedure to make these funding requests. wwe dy Smith https://ems-1.gci.net/frame.html?rtfPossible=true&lang=en 6/22/2004 LARSEN BAY BFU CHANGES IN SCOPE OF WORK Civil Site Work Additional sub-excavation of pad: It was necessary to excavate the entire footprint of the facilities to a greater depth than first anticipated. The excavation of the existing pad under the footprint was not anticipated but it was just an overlay of the native organics and was not structurally sufficient Access Roads: A road was constructed on the east end of the fill line route to access the line to the intersection of the fill line and the dispensing line to the boat harbor. The west end road that ran from the dump area to the west end of the fill line route was impassable and it was necessary to improve the road to safely access the west end of the project. Fill line route conditions: The entire fill line and distribution line route was across very unstable and swampy ground. Only track vehicles could work in these conditions and additional pipe support was needed. Additional Pipeline The original fill lines were a total of 4060 Lft of 4” pipe. The finished fill lines are 7120 Lft of 4” pipe. A 75% increase in the pipe and pipe line work. Additional Marine Header A second marine header was installed to the boat harbor. Marine Header Pads A more substantial pad consisting of 6’ CMP sculptured and set to bed rock with rock anchors and a concrete base and top pad were installed at each of the two marine header locations Pipe Supports Because of the soil conditions and the need to cross two streams and several swampy areas, a steel stanchion pipe support was fabricated and installed in the critical areas. A total of fifty such supports were set. At the crossing of a creek in a steep ravine, a substantial pipe support was constructed to support the middle of a 50 foot span over the creek. DOO se Tank Foundations The foundations for the tanks in the facility were changed to “poured in place” concrete rather than wood sleepers. The pipe supports in the facility were changed to the steel stanchion rather than wood to eliminate differential movement from freeze/thaw of the ground stressing the pipe to the tank connection. Truck Containment The truck fill containment was changed from a gravel pad with a liner sloping to a pond to a welded steel containment. Electrical System The electrical system drawings were not included in the original set of plans; therefore a general estimate was developed. The subsequent electrical details included additions such as more panel functions, a key lock dispenser system, significant lighting system and a substantial marine dispensing unit. Tank Foundations The foundations for the tanks in the facility were changed to “poured in place” concrete rather than wood sleepers. The pipe supports in the facility were changed to the steel stanchion rather than wood to eliminate differential movement from freeze/thaw of the ground stressing the pipe to the tank connection. Truck Containment The truck fill containment was changed from a gravel pad with a liner sloping to a pond to a welded steel containment. Electrical System The electrical system drawings were not included in the original set of plans; therefore a general estimate was developed. The subsequent electrical details included additions such as more panel functions, a key lock dispenser system, significant lighting system and a substantial marine dispensing unit. ) schebht 2) Bekget / Al7/ [leg ver] 3) Scope / d) — WF S- 3 HDL Consulting Engineers LARSEN BAY BULK FUEL UPGRADE January 29, 2004 Construction Management Division 1D ‘ Task Name | Duration Start | Finish Predecessors | i IE Project Management 12/2903 ——S—S—«7/14/04 a | 2 | E Procurement - Long Lead 10 days 1/12/04 1/28/04 | sd 4° Tank Procurement 28 days 1/23/04 3/11/04 [ ] | 5 E Tank Fabrication 30 days 3/16/04 5/6/04 [ 6 E Pipe Procurement 28 days 1/23/04 3/11/04 | E eae | 7 | Tank Shipping 18 days 5/6/04 6/7/04 5 | | 8 fF Pipe Shipping 12 days 3/16/04 4/5/04 6 hea ee 9 10 ff Shop Fabrication 30 days 12/24/03 2/13/04 ] | 11 | 12 if Equipment Procurement 5 days 1/30/04 2/9/04 Es | 13 | ff Equipment Shipping 10 days 2/10/04 2/26/04 EEE 14 15 | Mobilization 10 days 2/5/04 2/23/04 | Ea) 16 E Barge Charter No 1 5 days 2/23/04 3/2/04 | 17 Boat Charter 2 days 4/6/04 4/8/04 8 | 18 | Barge Charter No 3 3 days 6/8/04 6/11/04 7 | 19 20 _—_ Civil Site work 20 days 3/2/04 4/6/04 16 | 21 ff Pioneer Fill Line Route 20 days 3/2/04 4/5/04 EE A A GRE A RET | 22 Concrete Foundations 16 days 4/6/04 5/4/04 20 Lie Tee a ey 23 24 E Fill Lines 28 days 4/8/04 5/27/04 17 | || 25 Set Tanks 3 days 6/11/04 6/17/04 18 26 Plant Piping 10 days 6/17/04 7/5104 25 27 28 | ff Fencing 6 days 6/17/04 6/28/04 25 29 Dispenser Lines 16 days 4/8/04 5/6/04 17 30 | ff Dock Modifications 6 days 4/9/04 4/20/04 | 31. ~~ Dock Dispenser 4 days 5/6/04 5/13/04 30,29 32 | ff Dual Product Dispenser 5 days 5/5/04 5/13/04 | Ey) 33. Marine Header 3 days 5/27/04 6/2/04 24 34 | 35 | E Demobe - Equipment 10 days 6/9/04 6/25/04 36 | Demobilization 5 days 7/6/04 7/14/04 26 Project: Construction Schedule 1-29-C Task Progress es Summary ae External Tasks Ee Deadline Ji Date: 6/22/04 Split cccverervrvirverey Milestone r Project Summary QP — External Milestone @ Page 1 Mark Schimscheimer From: Randy Smith [rsmith@hdalaska.com] Sent: Monday, June 07, 2004 8:40 AM To: Mark Schimscheimer Subject: larsen Bay Report Status Report - BUDJET Report REG Procurement May.doc (40 KB... 6-1-04.xls (57K... Status Report... Mark: Attached is the monthly report for May, the current budget and the NTP status. I will be forwarding an up-dated schedule. I went throught the budget as you suggested and tried to estimate sufficient money in each catagory to complete the project. Please note that I will be requesting funds in: Construction Management - $42,080 Skilled Labor - $50,856 Small Procurement - $90,400 Small Tool & Equipment Rental - $16,600 CG 14 JOY Please advise me if there is a new - "current" procgfure/to ke these funding requests. Randy Smith STATUS REPORT LARSEN BAY BULK FUEL UPGRADE ALASKA ENERGY AUTHORITY RURAL ENERGY GROUP PERIOD: May 1 to May 31, 2004 HATTENBURG DILLEY & LINNELL, LLC CONSTRUCTION MANAGEMENT DIVISION Date of Submission: June 4, 2004 MONTHLY STATUS REPORT LARSEN BAY BULK FUEL PROJECT Work in Progress General HDL Activity. |The HDL activities during this time period consisted of finishing the sand blasting and painting of the fill and distribution line pipe, constructing the fill pipe lines, completing tank foundations, setting the 3000 gallon tank, installing portions of the electrical, and setting the dispenser enclosure. The sandblasting and painting of the 4” and 3” fill line and dispenser line pipe is completed. The 2” pipe is primed but not top coated. The pad and the tank foundations are ready for tanks. The 3000 gallon dispensing tank is set and the 5 — 25,000 gallon tanks are in transit. Two are in Kodiak and will be shipped out to Larsen Bay the first week of June. The other three tanks are in transit from Washington to Kodiak. The fill line construction is about completed (90%). The alternate header is still under construction. The dispenser line from the junction with the fill line to the boat harbor is not yet installed. The electrical service to the plant is installed and the lights are set on the poles. Conduit is run along the fill line route to the junction of the dispenser line to the boat harbor. Much of the conduit in the boat harbor is roughed in. The access road to the west end of the project was reconstructed and used during the fill line and marine header construction. This road is much better than it was and is now a passable road for the local residents to travel to the most desirable beaches on the Bay. Part of the perimeter fence has been installed. The portion of the fence to the east and to the south is in and the remaining fence will be installed after the tanks are set on the foundations. The slab for the dispenser is poured and the dispenser housing is set. The crew is housed at the Larsen Bay Lodge, the construction field office is still at the Uyak Bay Lodge (Ph: 907-847-2206). May Site Visits. During the month of May Lenny Landis (AEA) and Carl Hulse (CRW) were in Larsen Bay working on the hydroelectric system. They visited the tank farm site. Budget A current budget estimate is attached. Page 1 of 4 April 2004 MONTHLY STATUS REPORT LARSEN BAY BULK FUEL PROJECT Conditions Impacting Budget or Schedule The attached Budget Report for June 1 shows the anticipated project costs at the completion of the project. The following items will require additional funds or have changed since the previous report. a. Construction Management. The participation in this project by the Principal Project Manager and other HDL staff was more than anticipated during the first estimate phase. Other impacts on the CM budget such as the extended scope of work were not adequately covered in the previous request for NTP amendment. b. Skilled Labor. The review of the present status of the project and the anticipated cost to complete shows that additional funds may be needed. c. Small Procurement. The small procurement budget was not funded to the level of our last request. It is now necessary to request the additional funding. d. Equipment. The additional scope of work adding to the duration of the work schedule has created the necessity for holding the rental equipment a bit longer than originally planned. Equipment All the equipment being used on the projects is in “running” condition and all servicing, maintenance and repairs are current. The material for the body work to the City dump truck (Kenworth) is on site and the repairs are on-going. The rental equipment should be returning to Anchorage by the end of June. Arrangements for a barge charter are now in process. Work Planned for Next Period: June 1 to July 1, 2004 During the month of June the following work will be undertaken, continued or completed: The 25,000 gallon tanks will be set and the plant piping will be installed. The fill lines and marine headers will be completed during this period. The dock dispenser line will be completed and the dock dispenser installed. Electrical system construction will be on-going and should be finished in July. Demobilization of the project will start the last week of June. The rental equipment will be shipped to the mainland starting about the 21°. To be followed by a shipment of tools and small equipment around the end of the month or the first part of July. Page 2 of 4 April 2004 Schedule: Junel to June 30, 2004 MONTHLY STATUS REPORT LARSEN BAY BULK FUEL PROJECT The construction schedule submitted with the report shows that the project is basically on schedule for substantial completion in July This Report Prepared By: Randy Smith, Construction Manager Hattenburg Dilley & Linnell, LLC Construction Division Attachments: Budget Schedule NTP Status Report Page 3 of 4 April 2004 HDL Engineers LARSEN BAY BULK FUEL UPGRADE June 1, 2004 Construction Management Division REG Procurement Status REG No. DESCRIPTION Due Date Status Note 04-097 Treated Wood Received 04-098 Tank Appurtenances May Delivered 04-099 Fence Delivered 04-100 Shipping Containers Delivered 04-101 Dispenser Equipment May Delivered 04-102 Misc Steel Received 04-109 Concrete Materials Received 04-110 Barge Charter 1 Completed 04-113 Electrical Materials Received 04-114 Special Valves May Received 04-130 Marine Header Pipe Received 04-183 Barge Charter 2 31-Mar Completed 04-235 Controls 18-Jun Allowed extra time NTP was delaye: 04-236 Barge Charter 3 : 18-Jun will start on June 4 04-206 Barge Charter 4 - Equipment Demob HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PROJECT BUDGET ESTIMATE June 1, 2004 Construction Management Division SUMMARY budge’ budget Ost to Ost tO Ost a’ budge Lump Sum|$___124651| | 8 104687[ 8 42,080] § _166,731[ 8 (42,000) [2 CM Supplied Labor (NTP 22,Amd 1) | 1 Lump Sum | $ 428,260 | $ 371,626 |s 107,490 [s 479,116 | s (60.850) [3 |FAlabor SSS *dY St dump Sum $62, 196] | $85,000 [$ 15,000 | $ 100,000 | $ (17.804) Small Procurement (NTP 23, Amd) | 1__]Lump Sum | $41,500 | [$241,500 [$90,400 | $337,900 | $ (90,400) [5 [Materials over $5000 ~~~ | 1 lump sum] $539,000] | $ 533.358 | s 42,000 }s 576.358 | $ 7.358)| [6 [Freight SSS Jump Sum $102,000 | | s 59,800] s 30,000 [s _9,800 |S 72,200 | [7 |Gontracts—_________[-—1_ lump sum [$12,400] |. —___[ $49,280 |$ 49,2508 72.150] [8 — |Equipment (NTP 24) [1 [Lump Sum] $84,000] [$58,600 | $ 42,000] $ 100,600 |$ (16.600) ee ee ee ee ee 122 SSS SSS SSS SS ee ee es ee eee See ff Prot Ss Totes St 7esoOT] «dt SSSCSC~dS TB DOS 1,805,755 |S _(110, 740] fF Contingency] S787 | i CCC TCU TT 3 =i Sl SS SS SS Ff Project Sub Tota §_teeroay PC Cr SCS SS eS [Shell Capacity (galons) [732000] | s___1ae6 | i [ [Benchmark $11.38 Sid «SV; 8] $1,802, f00.00[ —_. | | | [Actual Unit Cost «| Sd I] Scott Hattenburg, PE 2 Dilley, PE/CPG weennis Linnell, PE David Lundin, PE SDL es DILLEY & LINNELL Engineering Consultants June 25, 2004 Alaska Industrial Development and Export Authority Alaska Energy Authority/Rural Energy Group (AEA) 813 West Northern Lights Boulevard Anchorage, Alaska 99503 ATTN: Mark Schimsheimer, Project Manager RE: Larsen Bay Bulk Fuel Project Contract Number AEA-03-211 NTP 21 and 22 Larsen Bay Bulk Fuel Upgrade Project Dear Mr. Schimscheimer, Based on our site visit yesterday and our discussions with you this morning, we are not satisfied with the quality and performance of work at the Larsen Bay jobsite. With your concurrence, we would like permission to terminate our entire construction crew’s services at this time. Even though the pipeline work and pipeline welding looked good; we have serious concerns about the tank foundations not being constructed per the plans and the general lack of concern for quality and detail on the coatings at the fuel dispenser and pump modules. Upon your concurrence, we will terminate our crew’s services immediately and will get with you to work out the details to complete this project to AEA’s satisfaction. If you have any questions or require additional information regarding this matter, my direct telephone number is 646-5111. Sincerely, HATTENBURG DILLEY & LINNELL, LLC Scott Hattenburg, P.E. / Principal CC Chris Mello, Program Manager 3305 Arctic Boulevard Suite 204 + Anchorage Alaska 99503 + Phone: 907.277.2120 + Fax: 907.277.2122 808 South Bailey Street Suite 102 + Palmer Alaska 99645 + Phone: 907.746.5230 + Fax: 907.746.5231 Scott Hattenburg, PE Lorie Dilley, PE/CPG iis Linnell, PE David Lundin, PE r “ HATTENBURG DILLEY & LINNELL ( f \| \V IE | -DL “Engineering Consultants — June 23, 200! JUN 24 2004 AIDEA/AEA Alaska Industrial Development and Export Authority Alaska Energy Authority/Rural Energy Group (AEA) 813 West Northern Lights Boulevard Anchorage, Alaska 99503 ATTN: Christopher Rutz, C.P.M. Procurement Manager RE: NOTICE OF DEFAULT TERMINATION LETTER DATED JUNE 22, 2004 Contract Number AEA-03-211 NTP 21 and 22 Larsen Bay Bulk Fuel Upgrade Project Dear Mr. Rutz, Hattenburg, Dilley & Linnell (HDL) has received your letter referenced above. The purpose of this letter is to provide a response by the June 25, 2004 date requested in your letter. We respectfully disagree that HDL has failed to substantially perform in accordance with its contract terms and we believe the Notice of Default Termination is not warranted. We are “on schedule” to successfully complete this project in mid-July as originally planned. According to our Construction Manager, Randy Smith, the tanks were set on June 20, 2004, which is within 3 days of our January 29, 2004 baseline construction schedule in spite of delays in receiving the tanks. You allege in your letter that NTP’s 21and 22 have either exceeded or are near the budget limit. This is due to AEA not fully funding or delaying project amendment requests for NTP’s 21 and 22. Specifically, HDL submitted a Request for Additional CM Funds in our letter dated April 13, 2004. On May 10, 2004, Amendment I, was issued and unilaterally under-funded by AEA in the amount of $78,103. We continued discussions with AEA about the need for additional funding in NTP 21 and 22, and submitted a revised request on June 7, 2004. To date, HDL has not received an amendment for this additional funding. While the project budget has increased approximately 27%, significant project scope items like the tankfarm earthwork, concrete tank foundations, and cross-country pipelines in wet peat soil conditions have increased nearly 75% since the original estimate was generated. Your letter also alleges that HDL has “failed to conduct the work in accordance with written notifications” and “failed to meet some of the basic requirements to provide adequate on- going management and monitoring of the project”. Again, HDL disagrees. HDL has substantially provided the services outlined in our Statement of Services dated October 14, 2002. Attached is our response to your list of contract compliance issues. 3305 Arctic Boulevard Suite 204 Anchorage Alaska 99503 Phone: 907.277.2120 «+ Fax: 907.277.2122 808 South Bailey Street Suite 102 Palmer Alaska 99645 Phone: 907.746.5230 * Fax: 907.746.5231 RE: NOTICE OF DEFAULT TERMINATION LETTER DATED JUNE 22, 2004 June 23, 2004 Page 2 of 2 Per our meeting on June 22, 2004, we are continuing to work based on your verbal direction and our understanding is that if our progress is as Randy Smith, the Construction Manager, indicates, you will fully fund the construction to completion. A site visit is scheduled for June 24, 2004 and will be attended by HDL, AEA, and LCMF. The purpose of this site visit will be to review the work completed to date, work remaining, project quality, and on-site documentation. Following the site visit, HDL will prepare an updated project completion cost estimate and an updated project schedule. These will be submitted to AEA no later than July 2, 2004. If you have any questions or require additional information regarding this matter, my direct telephone number is 646-5111. Sincerely, HATTENBURG DILLEY & LINNELL, LLC Hh Scott Hattenburg, P.E. / Principal GE Ronald Miller, Executive Director Mark Schimscheimer, PE, Project Manager Chris Mello, Program Manager Attachments: Response to Compliance Issues (3 pages) Samples of our reports (9 pages) —————— ees < HATTENBURG DILLEY & LINNELL Engineering Consultants Larsen Bay (HDL) Status Meeting March 16, 2004 Bold Items have been added to reflect Compliance/non-compliance as of June 17, 2004 1) Monthly Reports by the 10" of the Month. Reports to include: (1) Budget breakdown per original budget format including effort to date and __ effort to complete. (OK) (2) List of all REG contracts CM is responsible for (OK) (3) Photographs (on disk) (NOT PERFORMED) Response: CD’s of photographs of work progress were provided to Mark Schimscheimer in April of 2004. Other project photos are at the jobsite and will be furnished to AEA on June 23, 2004. (4) Narrative on Quality (NOT PERFORMED) Response: Narrative was provided in March and April Monthly Reports. (5) Narrative on impacts (OK) (5) Hard copy of schedule (NOT PERFORMED) Response: Our monthly reports contain conditions that impact schedule per the AEA standard. There is no requirement in the standard for a monthly schedule. Our schedule dated 1-29-04 was hand delivered to AEA and is still substantially on-target (7) List of all NTPs with balance and projections (OK) (8) Date of report on cover (OK) (9) Run spell check (OK) 2) List of all REG contracts CM is responsible for with dates deliverables are due. PM is to be notified on due date of contract compliance/non-compliance or explanation. (NOT PERFORMED) Response: REG contract status reports were provided to AEA on March 15, 2004, April 1, 2004, and June 1, 2004. See attached. 3) Design review report per NTP 17. (NOT PERFORMED) HDL Response Page 1 of 3 6/23/04 Response: A design review meeting was held on November 20, 2003 with Mark Schimsheimer, Rueben Lowen, Wiley Wilhelm, Joe Daniels, Glenn Oen, Matt Smith, and Randy Smith. Our notes are attached. 4) Local Hire Report to include names, hours, wages, training. (NOT PERFORMED) Response: Local Hire Reports are completed and are on site. We will get AEA a copy. In addition, our daily report shows the local hire information on a daily basis. 5) Who is on-site, when did they arrive, what is their position, when they will go, how many hours they will work, are they related. (NOT PERFORMED) Response: Daily reports show who is on site, when they arrived and when they left, and how many hours they worked. The last names typically indicate who is related. After March 16, 2004 we communicated to Mark Schimsheimer who was coming and going either verbally or with emails. 6) Resume and list of qualifications for all CM labor. (OK) 7) Written Work Plan. (NOT PERFORMED) Response: We have not provided a written work plan; however our work plan was communicated to AEA on a verbal basis prior to project startup through a series of informal meetings and a detailed construction schedule. 8) Daily Reports emailed to PM every day. Include workers on site (all), equipment use, gravel use, progress, issues. (NOT PERFORMED) Response: Daily reports were sent to the PM, usually in multi-day batches, and are available on-site. If some reports are missing please indicate which ones and we will get AEA a copy. 9) Health and safety meeting reports. Roll call. (NOT PERFORMED) Response: All safety meeting logs are at the jobsite and copies will be provided. 10) Village equipment use report. (NOT PERFORMED) Response: Village equipment use is captured in the daily report. See attached. 11) The survey contract NTP 19. Any deliverables? (Not Applicable to this Notice) Response: Randy Smith hand delivered the easement survey to Mark Schimshiemer and the tank farm plat is in the hands of the City for approval. 12) Contact with the PM, any emails to anyone regarding Larsen Bay should be CCD to the project manager. (NOT PERFORMED) HDL Response Page 2 of 3 6/23/04 13) 14) 15) 16) 17) 18) Response: This was substantially performed. If there were cases were someone was left off an email cc list, we apologize for our oversight. There are milestone inspection points with the Designers. They shall not be missed. (Not Applicable to this Notice) Response: HDL made a substantial effort to get Glenn Oen on the project early to inspect and make decisions about the design. Glenn Oen will travel to Larsen Bay with us on June 24, 2004 for the next inspection. Where is the crew staying, does HDL have a contact number on-site? (OK) Verbal directions to vendors shall not be given unless followed up in writing immediately. (Ok) The CM will make no changes to the design without approval by the PM. Requires coordination with the Design Engineer. (NOT PERFORMED) Response: No substantive changes were made to the design without consultation with LCMF. Site visits, quality control by HDL internally. (can not determine). Response: Site trips were made by Scott Hattenburg, Glenn Oen to evaluate quality control. We currently have no concerns with quality control and will be making a site visit on June 24, 2004 to review quality control again. Establish communication log with village. Schedule weekly meetings with Mayor or representatives. Report to PM on meeting. (NOT PERFORMED) Response: HDL communication with the City officials and local leaders was excellent. Meeting with the community were documented in the daily reports. See sample daily report. HDL Response Page 3 of 3 6/23/04 LARSEN BAY BULK FUEL UPGRADE REG Procurement Status “HDL Engineers March 15, 2004 Construction Management Division REG No. DESCRIPTION Due Date Status Note 04-097 Treated Wood Received 04-098 Tank Appurtenances May Not received 04-099 Fence Delivered 04-100 Shipping Containers Delivered 04-101 Dispenser Equipment May Not received 04-102 Misc Steel Received 04-109 Concrete Materials Received 04-110 Barge Charter 1 Completed 04-113 Electrical Materials Received 04-114 Special Valves May Not received 04-130 Marine Header Pipe Received 04-183 Barge Charter 2 Not Completed HDL Engineers LARSEN BAY BULK FUEL UPGRADE April 1, 2004 Construction Management Division REG Procurement Status REG No. DESCRIPTION Due Date Status Note 04-097 Treated Wood Received 04-098 Tank Appurtenances May Not Complete 04-099 Fence Delivered 04-100 Shipping Containers Delivered 04-101 Dispenser Equipment May Not received 04-102 Misc Steel Received 04-109 Concrete Materials Received 04-110 Barge Charter 1 Completed 04-113 Electrical Materials Received 04-114 Special Valves May Not received 04-130 Marine Header Pipe Received 04-183 Barge Charter 2 31-Mar One more load due HDL Engineers Construction Management Division REG No. 04-097 04-098 04-099 04-100 04-101 04-102 04-109 04-110 04-113 04-114 04-130 04-183 04-235 04-236 04-206 LARSEN BAY BULK FUEL UPGRADE REG Procurement Status DESCRIPTION Due Date Treated Wood Tank Appurtenances May Fence Shipping Containers Dispenser Equipment May Misc Steel Concrete Materials Barge Charter 1 Electrical Materials Special Valves May Marine Header Pipe Barge Charter 2 31-Mar Controls 18-Jun Barge Charter 3 18-Jun Barge Charter 4 - Equipment Demob June 1, 2004 Status Note Received Delivered Delivered Delivered Delivered Received Received Completed Received Received Received Completed Allowed extra time NTP was delayer will start on June 4 DESIGN REPORT LARSEN BAY BFU is The city of Larsen Bay is requesting that an additional line for gasoline be integrated into the design of the marine dispenser. This would decrease the number of small fuel spills created from transferring fuel from storage containers to their boats. Ds If the state agrees to provide this line, another pump will need to be installed. Rather than a JHB 600 single product dispenser, to a JHB 800 dual product dispenser. As well as another cord reel, hose nozzle, etc. The part number for the hose reel does not specify whether it is an EPJ 7528-19-21 [electric rewind] or a CR 7528-19-21[manual crank]. In either case the part number specified will only hold 50’ of 1 1/2in hose. 3. On the 95% plans, the dispensing tank shows the vacuum/whistle vent on a flange, we would like to change that to a threaded coupling. 4. The dual product dispenser is shown on the tank. We are concerned about locating this device inside the secured area of the tank farm. Would an enclosure on the outside of the fenced area work better for everybody? 5. The plans do not have sizing on the fill lines entering the tanks. We would think no smaller than a 4” would be needed. 6. We need a plan for the truck fill pump enclosure. 7. The plans have discrepancies in sizing from page to page. 8. We would like to use a .4 treated wood rather than a .6 treated because of availability for the wood as well as the treatment for the cut edges. Hattenburg Dilley & Linnell, LLC DAILY CONSTRUCTION REPORT Construction Division REPORT NUMBER: 29 DATE: _ April 15, 04 Sheet l OF l PROJECT: Larsen Bay Bulk Fuel Upgrade ail Larsen Bay, Alaska GRANTEE: | City of Larsen Bay TIME REPORTED: 11:45 _pm CLIENT: — Alaska Energy authority RE AEE ScatiShowers PROJECT MANAGER: — Mark Schimscheimer TEMPS ao =F SUPERINTENDENT: Matt Smith IO eee Mpli LABOR EQUIPMENT (C)=City, (H)=HDL, (O)=Other HDL HRS | LOCAL | HRS Matt Smith "0 | Neil Chaney 10 LEASED HRS | LOCAL IN-KIND HRS BillPrice 0 | Brad Aga | John Deer 590 -C | 0 | D4 Dozer -C "0 sameeren a ___| 10 Cat 950 Loader -O - to | 416 5 Backhoe - | a | 6 Reggie Stout 10 | Bob Hochmuth 10 D3Dozer-H __-_-:10 | Dump Truck:C-10Y 0. Garret Urick | 10_| Simeon Squarstsmoth | [10 _ Pickup -H — i /Dump Truck:C- ~~ 315 excavator-O ' 10 a Compactor-O OP | 300 Amp Welders ACTIVITY AT THE SITE: (General work progress, production rates, gravel quantities moved, visitors to the site, discussions with local Officials and the Engineer, decisions made, safety meetings and safety discussions, quality control measures taken.) General Activity: One local laborer operated the 9SOmoving materials to facility site. The sand blasting and painting 4” & 3” pipe. The tank foundation crew mixed and poured the stem walls for two more tank foundations. Two tank foundations complete, two more at 50%. The pipe welding crew fabricating expansion loops. Gravel Quantity: 0 hauled. Discussions with the Mayor: I checked in with Allen and discussed the plating procedures for the City. I also discussed their interest in adding additional lots around the facilities lot at the same time. The wish to have a few more lots added. They will discuss with Mark at meeting next week. Freight boat arrived at 7:00 pm, tides were not right and unloaded at 11:00 pm. Prepared by : Randy Smith, Project Manager Hattenburg Dilley & Linnell, LLC Construction Division DAILY CONSTRUCTION REPORT REPORT NUMBER: 30 DATE: _ April 16, 04 Sheet 1 OF 1 PROJECT: Larsen Bay Bulk Fuel Upgrade omnanne Larsen Bay, Alaska TIME REPORTED: : GRANTEE: _ City of Larsen Bay sary Ee T pm CLIENT: _ Alaska Energy authority Sey) (eet Glowdy TEMP.: . ° PROJECT MANAGER: _ Mark Schimscheimer F Boats H WIND: id SUPERINTENDENT: Matt Smith D eae Mph LABOR EQUIPMENT (C)=City, (H)=HDL, (O)=Other HDL HRS | LOCAL HRS j | Neil Chaney | LEASED | HRS | LOCAL IN-KIND HRS ce ! John Deer 590-C | 0 [D4Dozr-C 0 {Tim Carlson ___|10 | | Cat 950 Loader -O 10 | 416Backhoe-C 6 Bob Hochmuth _ D y | Oo Si i “ee — ial en sc = c p Truck: C- [Clifford Mekomic [10 | jPeoPH |B isyy dt 110 315 excavator-O i 6 HI | _| Seott Spiva James McC Sam Kenoyer ormick | 300 Amp Welders ACTIVITY AT THE SITE: (General work progress, production rates, gravel quantities moved, visitors to the site, discussions with local officials and the Engineer, decisions made, safety meetings and safety discussions, quality control measures taken.) Gravel Quantity: 0 hauled. General Activity: One local laborer operated the 950 - screening pit run in the lower pit. & 3” pipe. The tank foundation crew mixed and poured the stem walls for two more tank foundations. Two tank foundations complete, two more at 75%. The pipe welding crew fabricating expansion loops. Parts for the Kenworth dump truck arrived about 2:00 pm. Repairs started shortly afterward. The sand blasting and painting 4” Prepared by : Randy Smith, Project Manager Hattenburg Dilley & Linnell, LLC Construction Division PROJECT: Larsen Bay Bulk Fuel Upgrade Larsen Bay, Alaska GRANTEE: _ City of Larsen Bay CLIENT: _ Alaska Energy authority PROJECT MANAGER: | Mark Schimscheimer SUPERINTENDENT: Matt Smith DAILY CONSTRUCTION REPORT REPORT NUMBER: 27 DATE: _ April 20 04 Sheet 1 OF 1 TIME REPORTED: 7:30 p.m. WEATHER: | Clearing TEMP.: 42 oi WIND: Mph James Smith Sam Kenoyer 10 _ __| Marcus Hill 10. James Mckormic 10 LABOR EQUIPMENT (C)=City, (H)=HDL, (O)=Other HDL LOCAL HRS i Matt Smith ‘Neil Chaney | 10. || “*ASEP | MRS | LOCAL IN-KIND ms ee rad Age John Deer 590-C_ | 0 | D4Dozer-C 3 Cat 950 Loader-O | 10} 416 Backhoe-C 3 | D 3 Dozer -H Dump Truck: C- 10Y 9 ncn D3 Dozer-H [ame Toe: TOY | 9 ——— ee | —— 5 . i ump Truck: C- [Clifford Meckommic | 10] | Pickup “# 8 |syy 315 excavator-O | ACTIVITY AT THE SITE: (General work progress, production rates, gravel quantities moved, visitors to the site, discussions with local officials and the Engineer, decisions made, safety meetings and safety discussions, quality control measures taken.) Discussions with the Engineer: Safety Meetings or Discussions: General Activity: Continued hauling material out of the city pit for backfilling foundations. Continued forming and pouring concrete. Continued clearing pipeline route and welding sections of pipe together . Gravel Quantity: Hauled 12 truckloads of classified sand from city pit. Visitors to site: Bruce Tiedaman, and Mark Schimscheimer were here for a second day. | attended a meeting with AEA and the Larsen Bay council. We talked about clarifying the Force account system, Fixing equipment versus renting equipment, the city would decide what equipment they would like to see repaired. HDL received compliments from AEA and The city Council. Prepared by : Matthew A Smith, Project Superintendant Hattenburg Dilley & Linnell, LLC DAILY CONSTRUCTION REPORT Construction Division REPORT NUMBER: 27 DATE: April 2104 Sheet 1 OF 1 PROJECT: Larsen Bay Bulk Fuel Upgrade — Larsen Bay, Alaska TIME REPORTED: : GRANTEE: _ City of Larsen Bay 20 pm WEATHER: } rai CLIENT: | Alaska Energy authority rainy TEMP.: ° PROJECT MANAGER: Mark Schimscheimer e 23 E SUPERINTENDENT: Matt Smith ea Lg Mpls LABOR EQUIPMENT (C)=City, (H)=HDL, (O)=Other HDL | HRS | LOCAL HRS | | + i i | Neil Chaney LEASED HRS | LOCAL IN-KIND | HRS John Deers20-C | 0) | D4 Dozer Ce eS Cat 950 Loader -O | | D3 Dozer -H - Pickup -H 0_| Clifford Mekormic Sam Kenoyer _ ___| Scott Spiva B1Sexcavator-O | | Compactor -O 1 > — James Mckormic aeelns ACTIVITY AT THE SITE: (General work progress, production rates, gravel quantities moved, visitors to the site, discussions with local Officials and the Engineer, decisions made, safety meetings and safety discussions, quality control measures taken.) General Activity: Set sleepers up the hill, Finished pouring the tank foundations and backfilled up to the level where we started laying conduits for the tank devices.Continued sandblasting and painting pipe. Gravel Quantity: Hauled 12 truckloads of classified sand from city pit and 6nloads of rock from corporation pit. Discussions with the Engineer: Safety Meetings or Discussions: Visitors to site: Prepared by : Matthew A Smith, Project Superintendant Hattenburg Dilley & Linnell, LLC DAILY CONSTRUCTION REPORT Construction Division REPORT NUMBER: 30 DATE: _ April 22 04 Sheet 1 OF 1 PROJECT: Larsen Bay Bulk Fuel Upgrade ——_ Larsen Bay, Alaska GRANTEE: _ City of Larsen Bay TIME REPORTED: 730 p.m. CLIENT: _ Alaska Energy authority WEATHER: | Partly cloudy PROJECT MANAGER: _ Mark Schimscheimer TEM Ee) | AO | eee SUPERINTENDENT: Matt Smith WIND: Mph LABOR EQUIPMENT (C)=City, (H)=HDL, (O)=Other HDL | HRS | LOCAL HRS | Matt Smith 10 | Neil Chaney T 10 LEASED | HRS | LOCAL IN-KIND HRS Bill Price | Brad Aga John Deer 590 -C 0 | D4 Dozer -C 5 | TimCarlson__|10 | |Cat9s0Loader-O | 10 | 416Backhoe-C 3 Reggie Strout BLOB |}Bob Hochmuteay D3Dozer-H_ 0: | DumpTruck:C-10Y 2 Garret Urick : 10 | Simeon a D ois Set ee - Bi - | 10 — | syy ae oo | 10 | 315 excavat OC lo | Scott Spiva 19) | Compactor -O 5 , [ - Thomas Alpiak 10 ACTIVITY AT THE SITE: (General work progress, production rates, gravel quantities moved, visitors to the site, discussions with local officials and the Engineer, decisions made, safety meetings and safety discussions, quality control measures taken.) General Activity: WE finished laying the under ground conduit to the light poles and the dispenser. Began backfilling and compacting to bring up to grade of containment. Cleaned up gravel around sleepers and welded more sections of pipe together. Set the three lightpoles as per plans. Gravel Quantity: Hauled seven loads of city gravel to backfill. Discussions with the Engineer: Safety Meetings or Discussions: Visitors to site: Quality control measures: Took grade shots, Layed out fence line to locate equipment for conduit stubs, took pictures of underground conduits. Prepared by : Matthew A Smith, Project Superintendant f= = = ALASKA ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP BID SCHEDULE/SMALL PROCUREMENT CONTRACT AWARD (Exempt per AS 36.30.850(b)) Project Name:Larsen Bay Bulk Fuel Upgrade Contracting Agency and Address: Location: Larsen Bay , Alaska Alaska Energy Authority Project No. : 813 West Northern Lights Boulevard Contract No.:REG-04-221 Anchorage, Alaska 99503 PR No.: As agent for: City of Larsen Bay Budget Code: 340140 | Date of Issuance: April 16, 2004 *“*BID SCHEDULE: Bidders should carefully read all attachments to this schedule.**** Please complete the upper half of this form, and the attached quote schedule, and submit with your bid. Small, minority & under utilized surplus area firms are encouraged to participate. If your firm has a designation, please also include that information (and check appropriate box below). | have reviewed the bid documents, with addenda , and understand the scope of services and conditions required for Contract Number: _REG-04-221 . | agree to furnish, for the above amount(s), all necessary labor, materials, and equipment. Work shall be accomplished in a workmanlike manner and to the satisfaction of the Contracting Officer. Rental Period will begin on April 1, 2004 and shall cease on June 31, 2004. Rental rates are listed on the attached quote letter from HDL. *" Bidders to complete this portion Contractor Hattenburg, Dilley & Linnell Contractor Reg. Number: Authorization Signature: Title Address:3305 Arctic Blvd Suite 204, Anchorage Alaska 99503 Business License # EIN or SSN Phone # Bidder-Claims: Smal! Minority Ladeniihzed IC DGB Section Preference **** ACCEPTANCE/AWARDINOTICE TO PROCEED**** Minimum Requirements TO: Checklist Req'd Not Req'd Workers Comp [X] FOR: All Work related to Contract Number:REG-04-221; a the basic bid and alternate(s) Gen. Liability [] Automobile [x] 'L] Contract Award has been made to . See ITB form for protest rights. >] Your quote in the amount of $12,600.00 submitted on __ 4-10-04 , is hereby accepted for accomplishment of the Work desired above, in accordance with these Contract Documents. You are Awarded the Work and authorized to proceed immediately. Work to commence on April 1, 2004 and must be complete on or before, June 31,2004. Acknowledge receipt of this Award by signing, dating, and returning this documeft to the address shown at the top of this page. Contracting Agency's Project Manager , and Contracting Officer Date_ 44h, Oy Contractor's Acknowledged Receipt ‘Date of Receipt dleelod BS/CCA Form — EXEMPT Projects / Page 1 of 3 Revised 4/18/2001 =_ = ALASKA ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP GENERAL CONDITIONS FOR THE CONSTRUCTION CONTRACT Small Procurement (Exempt per AS 36.30.850(b)) These terms, conditions and requirements apply to the Contract Documents describing the Work for the Project denoted on the Bid Schedule/Construction Contract Award form. If any provision of these Contract Documents is declared by a court to be illegal or in conflict with any law, the validity of the remaining provisions, and the ensuing rights and obligations of the Parties to the contract, shall not be affected. Whenever used in these Contract Documents, the following terms shall have the indicated meaning. Any term not so defined shall have its ordinary meaning. e Approved or Approval - means written approval by the Contracting Officer or authorized representative. e Award - means the written acceptance of the lowest responsive and responsible bid by the contracting agency. ¢ Contract documents - includes the /nvitation for Quotes and /nstructions to Bidders (if issued), the Bid Schedule/Construction Contract Award, these General Conditions, any addenda, written changes, or attachments as noted in the description of the Work. e Project - the total construction, of which Work performed under the Contract Documents is the whole or part. e Contracting Officer - the person authorized by the Contracting Agency to enter into and administer the contract on behalf of the Contracting Agency. e Project Managers - Contracting Officer's authorized representative, responsible for contract administration. e Work - is the act of, and the result from, performing services, furnishing labor, furnishing and incorporating materials and equipment into the Project and performing other duties and obligations, all as required by the Contract Documents. 1. The Contracting Officer (or authorized representative) has the authority: to make findings, determinations and decisions with respect to the contract; to approve materials, work and payment therefore; and, to modify or terminate the contract on behalf of the Contracting Agency. 2. The Contractor shall have sole responsibility for the means, methods, sequences, or procedures of construction and safety precautions related thereto. The Contractor shall conduct all Work in such a manner as to protect state resources. 3. The Contractor shall comply with all applicable laws, regulations (including 15 CFR 24.36), codes, ordinances and written directives issued by the Contracting Officer. In addition, the Contractor shall obtain applicable licenses and permits; provide supervision, labor, tools, and new materials (except as may otherwise be provided by the Contracting Agency); comply with the “Little” Davis-Bacon Act. 4. The Contractor shall not award Work to any subcontractor without prior Approval from the Contracting Officer. 5. The Contracting Agency reserves the right to make written changes to the Contract Documents for modifications within the general scope of the Work. 6. Any act or occurrence (be it the result of an emergency, differing site condition, change order, or other act or occurrence) which may form the basis of a claim for a price or time adjustment shall be reported immediately to the Contracting Officer. 7. The Department of Labor, Labor Standards and Safety Division, Wage and Hour Administration, shall be notified in accordance with AS 36.05.010 and AS 36.05.030, if the resulting contract for repairs or construction exceeds $2,000. The Contractor must then comply with the requirements of Title 36 GC Form — EXEMPT Projects Page 2 of 3 Revised 4/18/2001 =—_ = ALASKA ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP 10. 11. GENERAL CONDITIONS FOR THE CONSTRUCTION CONTRACT Small Procurement (Exempt per AS 36.30.850(b)) ("Little" Davis-Bacon Act) noted within the referenced Department of Labor packet entitled, “Laborers’ & Mechanics’ Minimum Rates of Pay.” To obtain a copy of the referenced packet, contact the Contracting Agency for assistance. The Contractor shall indemnify, save harmless, and defend the Contracting Agency, its agents and its employees from any and all claims, actions, or liabilities for injuries or damages sustained by any person or property arising directly or ectly from the constru: or pr ti f t contract; however, this provision has no effect to the extent that the proximate cause of the injury or damage is the State of Alaska’s negligence. Furthermore, the Contractor shall, prior to the Award of the contract, provide proof of the following insurances: Workmen’s Compensation (per statutory requirements) and adequate coverages and limits (unless otherwise specified) for General Liability and Automobile Insurance. These coverages shall remain in force for the duration of the contract. The Contractor shall remedy all defects in materials or workmanship which develop within a period of one year from the date of final payment. The Contracting Agency shall make final payment to the Contractor following Approval for completion of all Work and the Contractor's submittal of all releases, warranties, record documents, permits and invoices. Liens or other claims relating to the Project may be withheld from final payment, if written notice is first given to the Contractor. Acceptance of final payment will constitute Contractor's waiver to future claims. Any dispute arising out of this contract, and which cannot be satisfactorily remedied by the Parties to the Contract, shall be resolved under the laws of Alaska. GC Form — EXEMPT Projects Page 3 of 3 Revised 4/18/2001 Scott Hattenburg, PE Lorie Dilley, PE/CPG Dennis Linneii, PE David Lundin, PE bi \ HATTENBURG DILLEY & LINNELL ; Engineering Consultants Construction Management Division April 10, 2004 NTP 24 Mr. Chris Rutz, Procurement Manager AEA Contract 03-211 AIDEA/AEA UN! Cin N2_9NA MV Pie VO-2US Rural Energy Group 813 West Northern Lights Boulevard Anchorage, Alaska 99503 RE: HDL Equipment Rental, 1 April 04 to Completion Larsen Bay Bulk Fuel Project Dear Chris: Per your request, this letter is a recap of HDL equipment anticipated for the Larsen Bay Bulk Fuel Project. The following table summaries the HDL-owned equipment needed on this project from April 1, 2004 to project completion which is anticipated to be June 31, 2004: EQUIPMENT MONTHS RATE AMOUNT CAT D3 Dozer. This low ground pressure dozer is 3.0 2,950 8,850 rigged with a side-boom and is used on-site to transport pipeline welding equipment and pipe along the pipeline corridor. (4-1-04 to 6-31-04) Chev % ton extended cab pickup. This truck is 3.0 1,250 | 3,750 used on-site to transport, parts, supplies, tools, equipment and personnel to the various locations on the project site. (4-1-04 to 6-31-04) Total $ 12,600 Attached for your use is a copy of the letter requesting approval of these rates dated February 18, 2004 along with the attachment to the letter which is a summary of quotes we obtained to determine a fair rate on the heavy equipment. Sincerely, HATTENBURG DILLEY & LINNELL, LLC a Scott Hattenburg, P.E/Principal H:\jobs\03-204 Larsen Bay BFU\Equipment Rental\HDL E: nt Rent 31 Mar 04 to Completion.doc 3305 Arctic Boulevard Suite 204 Anchorage Alaska 99503 Phone: 907.277.2120 + Fax: 907.277.2122 808 South Bailey Street Suite 102 Palmer Alaska 99645 Phone: 907.746.5230 + Fax: 907.746.5231 HATTENBURG DILLEY & LINNELL Engineering Consultants April 30, 2004 AIDEA/AE Ms. Jessica Stolp AIDEA/AEA 813 West Northern Lights Blvd. Anchorage, AK 99503 RE: Larsen Bay Bulk Fuel Upgrade Bid Schedule/Small Procurement Contract Award Dear Ms. Stolp, Enclosed is the original Bid Schedule/Small Procurement Contract Award document which | faxed to you yesterday. If you have any questions, please feel free to contact me at 646-5111. Sincerely, HATTENBURG DILLEY & LINNELL Scott Hattenburg, P.E. Principal Engineer Enclosure Scott Hattenburg, PE Dilley, PE/CPG ~~...1is Linnell, PE David Lundin, PE 3305 Arctic Boulevard Suite 204 © Anchorage Alaska 99503 * Phone: 907.277.2120 © Fax: 907.277.2122 808 South Bailey Street Suite 102 © Palmer Alaska 99645 © Phone: 907.746.5230 ¢ Fax: 907.746.5231 D EGEIVE |p) APR 12 2004 AIDEA/AEA STATUS REPORT LARSEN BAY BULK FUEL UPGRADE ALASKA ENERGY AUTHORITY RURAL ENERGY GROUP. PERIOD: March 1 to March 31, 2004 HATTENBURG DILLEY & LINNELL, LLC CONSTRUCTION MANAGEMENT DIVISION Date of Submission: April 10, 2004 MONTHLY STATUS REPORT LARSEN BAY BULK FUEL PROJECT Work in Progress General HDL Activity. HDL activities during this time period consisted of loading the two landing craft chartered to transport the materials and equipment to Larsen Bay, mobilizing to site and starting the project. All the truck hauling was completed on Wednesday the 3". The last load of material and equipment arrived on site at about 5:00 PM. The CM crew was on site to conduct the unloading of the trucks and prepare for the loading of the boats. The Loading of the boats started about 2:00 pm on the 4th and continued to 9:00 pm. The boats departed Seward the next day. The CM crew (Matt Smith, Reggie Stroud, James Smith, Garrett Urick and Todd Knott) were on site at Larsen Bay by Sunday the 7" and the landing crafts arrived that evening and the unloading was completed by Monday the 8". The crew is being housed at the Uyak Bay Lodge (Ph: 907-847-2206) until such time as they may be moved to other facilities. I was on site the March 10 through March 14 to assist with the project start-up and to provide preliminary project lay-out surveys and reference staking. While on site, I met with some of the city council members who are also native corporation board members. The subject of the meeting was the fill material necessary for the tank farm pad. After discussion about the fill and the best material available, it was decided that the pit up near the dump has the best material. There is already considerable rock left over from a previous screening operation and this would be the best material for the fill in the sub-grade of the pad. The price for the pit material that was approved is: $2.50 / Cyd. for the material that is to be mined and $5.00 / Cyd. for the material already mined and stock piled. On the 9", the 315 excavator broke down and a serviceman flew to Larsen Bay on Friday the 12th to check this out. The problem turns out to be a hydraulic pump drive shaft. This machine is virtually new and this is a Mfg. defect. The new pump arrived and the excavator was up and running by the end of the month. Prior to starting the excavation for the pad, a test hole was excavated and the results passed along to the Engineers at LCMF. During a meeting at AEA in Anchorage, it was concluded that the intentions of the plan was to excavate all the organic and unsatisfactory material and then install a layer of “bone rock” available from the pit then place the geo-textile and continue filling with the prescribed pit run material. This method was demonstrated to Mike Hinde of LCMF during his visit to the site. Pipe supports including the stanchion type that are excavated and set in stable soil have been installed for the first 400 — 500 feet from the tank farm site, crossing the “bog” and starting up Page 1 of 5 March 2004 MONTHLY STATUS REPORT LARSEN BAY BULK FUEL PROJECT the first hill. This was aided be unseasonable cold spell that froze the top 12” of the peat layer and allowed better access by heavy equipment. The fill line route is being cleared and prepared for the fill line construction. A brushing crew has been working on this part of the project for a couple of weeks. March Site Visit-LCMF. During the week of the 22" to the 27", Mike Hinde of LCMF made a site visit to look at the project, the pad excavation and research the location of the second marine header location. March Site Visit-HDL Principal Project Manager. Scott Hattenburg has scheduled a site visit to Larsen Bay for April 1 and 2. I was out of the Office from the 20" through the 31° but remained in contact with the crew by phone on a daily basis. Scott Hattenburg assumed most of my office duties during my absence. Budget The budget status is attached to this report. This budget shows the variations to the original budget completed prior to the final project plans. Conditions Impacting Budget or Schedule The following items were not anticipated when the construction estimate was prepared and will or may impact the cost and schedule of the project. a. Karluk Investigation. The aborted trip last fall and the site visit in February along with the airplane charters has added $5000 to $6000 to the CM expenses. b. Additional Fill Line Length. The added length of the fill lines (about 3,000 feet) and the additional marine header has increased the scope of pipeline work by approximately 43%, c. Additional Rented Equipment. The City equipment currently being used for the project is being used at not cost to the project. If a rental agreement is entered into with the City, additional equipment rental will need to be added to the budget. If a low-ground pressure end dump is added to the equipment fleet to provide gravel for stanchions located in the middle segments of the pipeline corridor, that will add cost to the project. d. Pipeline Supports. The terrain and soil conditions along the fill pipeline line route made it necessary to develop and fabricate a stanchion-type pipe support system for use where the undulating or soft ground requires more than the standard wood tundra support. This design improvement requires additional metal goods, paint, fabrication time, shipping, excavation, gravel, backfill, and installation, thus increasing costs. Page 2 of 5 March 2004 MONTHLY STATUS REPORT LARSEN BAY BULK FUEL PROJECT e. Pad Construction. The tank arm was enlarged and excavated deeper than anticipated to completely remove a layer of soft peat and volcanic ash (approximately 5 feet, total depth) layer to provide an acceptable bearing soil. This increased the civil work at the tank farm by approximately 30%. f- Concrete Tank Foundations. The change of tank foundation design from wood sleepers to cast-in-place reinforced concrete with spread footings and pony walls was not anticipated in the original budget. This change in design required absolute firm gravel below the footing as the concrete foundation is less tolerant of differential movement. The more rigid foundation when properly supported lessens the risk of leakage but comes at an increase in the materials and labor. g. Steel and Pipe Cost Increase. During the procurement process there was a 20% increase in the cost of all steel material. With the long lengths and multiple of pipelines, the cost of the project is heavily impacted by steel prices. The increase affected the cost of pipe, fittings, valves, steel supports, tanks, tank appurtenances, marine headers, concrete reinforcing and embedments. As of April 1, 2004, the cost of steel materials will increase an additional 50% over 2003 prices. Equipment A combination of imported leased, City of Larsen Bay, and HDL equipment is being used for the project. Table 1 summarizes major equipment being used for the project. The lease and HDL equipment is new or near new. The City’s D-4 and Cat 416 backhoe is near new. The new dump truck brought in with the project is in good condition. The City’s old dump truck and JD excavator are in poor condition. In our discussion with City of Larsen Bay officials, we have indicated to them that City equipment is to be provided as an in-kind contribution. We ane currently Table 1 —- Equipment Summary Sees os = = EQUIPMENT (C)=City, (H)=HDL, (O)=Other ground pressure end LEASED / LOCAL IN-KIND dump to support the Cat 950 Loader )|D4Dozer pipeline crew. It is D3Dozer-H | Cat 416 Backhoe OC needed to more Pickup-Ho |_| New Dump Truck C efficiently provide | Cat 315 Excavator___O _| John De xcavate gravel fo the middle - _| Old Dump Truck _ section of the pipeline. Page 3 of 5 March 2004 MONTHLY STATUS REPORT LARSEN BAY BULK FUEL PROJECT Labor A combination of local and Table 2-Labor Summary skilled HDL labor is being used | Labor for the project. The crew is [yp | LOCAL working 6 — 10 hour days per Matt Smith T Neil Chane week. Table 2 shows the typical ‘Bill Price ‘Brad Aga _ make-up of skilled and local tn - ~ labor currently working on the |1° Knott Tim Carlson | job. Consult the Daily Reports | Reggie Strout for the actual labor used each | Garret Urick . day. Local labor is hired on an | James Smith as-needed basis as the project warrants. Matt Smith is Project Superintendent. Hiring for local | Simeon Squarstsmoth_ Clifford Mckormic ~~) Bob Hochmuth - ———|__ _[SamKenoyer labor is done through the City of Larsen Bay, the grantee. The City maintains a list of interested workers and when labor is needed, HDL contacts the City, and the City selects and provides the next available worker. Gravel Gravel is provided from two pits — the Corporation pit and the City pit. The corporation pit is located near the dump. The City pit is located near the airport and is closer to the village. The quantity of gravel needed for this project is estimated to be about 4000 cubic yards. The Corporation pit is currently being used to screen the source material into two materials. One material is 2-inch minus (for pipe stanchion backfill and tank farm surfacing) and the oversized is being used as ballast over the saturated subgrade at the tank farm site. HDL understands that the royalty cost is $5.00 per cubic yard for stockpiled gravel and $2.50 per cubic yard for undeveloped gravel although a gravel agreement has yet to be consummated. LCMF recently authorized the use of a grey, slightly silty material from the City pit for use as embankment at the tank farm. This is a closer source and will increase production. Quality Control Scott Hattenburg is making his first visit to the site in April to review the methods and results of the civil work on-going through March. A quality control checklist is being developed to give to field crews. The Engineer is being consulted on pipeline design issues like locations of anchors, expansion loops and terminations. T. Bailey’s tank submittals were reviewed for conformance to the drawings and specifications. Page 4 of 5 March 2004 MONTHLY STATUS REPORT LARSEN BAY BULK FUEL PROJECT Work Planned for Next Period: April 1 to May 1, 2004 During the month of April the pad will be completed. All the fill material including the surface course will be placed and compacted. Some of the surface course will be installed when the tank foundations and the truck fill containment are in place. The concrete tank foundations will be started and should be complete by the first week of May. The truck fill containment is nearly completed and will be set and the surface course installed around it. The pipe line work will continue from the tank farm side heading west along the route to the creek crossing. Another pipe crew will start at or near the marine header and head east to the creek crossing. A submittal binder is being developed to track the product data for quality control and for preparation of the Engineer’s O&M Manual. This Report Prepared By: Randy Smith, Construction Manager Hattenburg Dilley & Linnell, LLC Construction Division Attachments: Budget Schedule (hard copy by courier) Page 5 of 5 March 2004 HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PROJECT BUDGET ESTIMATE April 1, 2004 Construction Management Division SUMMARY Budge’ ‘Ost to ost at Bud idge | 1 [Construction Management 1 Lump Sum] $ 76,710 Hr Supplied Labor 1 Lump Sum | $ 228,260 : 206,443 § (278, Ta 1 $ 45,000 70,880 : 115,880 |$__ (33,684) Small Procurement 1 [Lump Sum[$ 195,125, $_ 162,427[$ 79,073] $ 241,500 [$ (46,375) Materials over $5000 1 Lump Sum[$ _-539,000[ ss [ $533,358 $ 42, r§ 42,000 | 1$ 575,358 | 575, 358]$ (36,358) [Lump Sum [$12,000 [fs 45.000 [s reno [sige 300 § — 97 20 Contracts 1 [Lump Sum : 121, ao} reas 250 Equipment 1 [Lump Sum] $ 84, aes $120,600 |$ , 10% Sontmaney 5 a8. ie | Project Sub-Total: $ 1,637,560 | ie Shell Capacity (gallons) 132000 |$ 12.41 Benchmark $11.38 11.38 $ 1,502,160.00 Actual Unit Cost HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PROJECT BUDGET ESTIMATE Construction Management Division CONSTRUCTION MANAGEMENT Budget Budget Cost to Cost to Cost at Budget | quant. To Item Description Quantity Unit Cost] Subtotal Date Complete |Completion}| Variance | Complete 1|Principal Company Manager | O}Hour | $ 110.00] $ 4,400 1|Senior Construction Manager | 00 Hour | $ 101.00} $ 29,290 1|Senior Construction Manager OT | 100}Hour | $ 135.00} $ 13,500 1|Staff Project Manager | 80|Hour | $ 84.00}$ 6,720 1|Expediter | 60}Hour | $ 65.00}$ 3,900 1|Suport Staff | 80 $ $ 1{Travel Time | 40 $ $ | 1[Airfare | $ $ 1[Board & Room | $ $ $ 72,060 | $ 124,351 | | | J Total: $ 76,710 HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PROJECT BUDGET ESTIMATE Construction Management Division CM LABOR Budge’ Budge ‘ost to ‘Ost to ‘Ost a Budge’ Quant. To 2.1]|Project Superintendent 780 2.2|Surveyor & Assist. 2.3|Welding Foreman 2.4|Civil Construction Foreman 300]Hour 2.5|Fitter Foreman 2.6|Travel Time 2,500 25,200 Electrician 89.00 Apprentence Electrician {Mechanical Foreman AA! SA! AAA A AS Total: $ 228,260 HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PROJECT BUDGET ESTIMATE Construction Management Division FA LABOR Budge’ Budge’ ost to ‘ost fo ost al budge Quant. To Item Description Quantity Unit Cost] Subtotal Date Complete Completion | Variance | Complete 3|Welding Assistant 380] Hour $ 82.20]$ 31,236 | 3|Laborer- General 580] Hour $ 52.00] $ 30,160 | : 35,360 | 3}Operator 400]Hour $ 52.00] $ 20,800 | $ 31,200 115,880 HDL CONSULTING ENGINEERS Construction Management Division 4.1 Welding Equipment LARSON BAY BULK FUEL UPGRADE 4.2 Small Tools 5,000.00 5,000.00 Budge’ PROJECT BUDGET ESTIMATE SMALL PROCUREMENT Budge’ 8,500 5,000 B ‘ost to ost to osta B _—— Complete — Variance : 6,500 4.3|Portable Fuel Transfer 4,000.00 | $ ; $ 4,000 -4|Welding Consumables 5,000.00 | $__7,500 | $ 10,000 4.5|8X20' Van (Conex) 3|EA 3,000.00 | $ _ 9,000 | 4.6|Local Transportation (4 Wheeler 350.00] $ 4,200 | 4.7|Misc. Consumables 4,500.00 | $ 7,875 | .8}Si 1jLS 3,500.00 | $ 3,500 | 4.9|Misc Standard Steel LS 3,500.00 | $ 3,500 | 4.10|Misc. Pipe & Mechanical 1.75|LS 5,000.00} $ 8,750 4.11|Site Storage & Security 1{LS 4,000.00 | $ 4,000 $ 4,000 4.12|Fuel 4000|Gal 3.25 | $ 13,000 $ 15,000 4.13|Equipment Maint 4 4,000.00 | $ 16,000 $ 16,000 4.14|Dock Fuel Line Accessories 3]LS 4,000.00 | $ 12,000 $ 12,000 4.15|Weather Protection 1{LS $ 7,500.00} $ 7,500 $ 7,500 4.16|Misc Shipping Containers 2|EA $ 2,500.00} $ 5,000 $ 5,000 4.17{Air Freight Charters 3}EA 4,000.00 | $ 12,000 $ 15,000 4.18]Room & Board 360}Mday | 125.00 | $ 45,000 $ 72,000 4.19 | 4.20|Air Fares 16| Trips 550.00 | $ 8,800 [$11,000 | 4.21|Spill Response Equipment 3{LS 4,500.00 | $ 13,500 [$ 13,500 | Concrete Materials |$ 2,500 Total: $ 195,125 $ 241,500 _— = | | HDL CONSULTING ENGINEERS Construction Management Division Budge Item LARSON BAY BULK FUEL UPGRADE 52 53 5.4 1}25,000 Gal Tanks 25,000 gal Dual Storage Tank 3,000 Gal Dual Product Tank 4,000 Gal Intermediate Tank ER EA Budge PROJECT BUDGET ESTIMATE MATERIAL (Over $5000) ost to ‘ost to ‘ost a Budge’ Date Complete | Completion | Variance 48,000.00 | $ 192,000 45,000.00 32,000.00 $ 260,000 $ 260,000 Shipping Containers (04-100) Concrete Materials (04-109) 5,000.00 5.5|Automatic Day Tank O}LS 12,000.00 - 5.6}Piping 1.2|LS 70,000.00 84,000 | $ 120,000 120,000 Geotextile 15000|SF 0.45 6,750 Cellular Confinement 5000|SF 1.50 | 7,500 .9]Fencing Material (04-099) 1|LS 15,000.00 | 15,000} $ 6,270 5.10|Misc Mechanical 0.85|LS 15,000.00 5.11}Steel Fabrication 1|LS $ 8,000.00 5.12|Tank Attachments (04-098) 6/LS 2,000.00 5.13|Barge Header 1 6,000.00 5.14} Treated Wood (04-097) 1|LS 10,000.00 5.15]Truck Containment Steel )04-102) 1}|LS 15,000.00 5.16}Product Dispenser (04-101) 1}EA 11,000.00 5.17] Truck Transfer Station Equipment 1jLS $ 15,000.00 5.18} Paint 1jLS $ 8,000.00 5.19|Dock Dispenser 1|LS Electrical Materials (04-113) Special Valves (04-114) Electrical Controls Total: $ 539,000 $ 533,358 575,358 HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE Construction Management division Budge Item Description Quantity Budge’ ost fo ost fo ost ai B Unit Cost | Subtotal Date Complete | Completion | Variance PROJECT BUDGET ESTIMATE FREIGHT (Over $5000) Budge’ | 6|Tanks - Seattle to Kodiak 7jea $ 7,000.00 | $ 49,000 6|Tanks - Kodiak to Larsen Bay 3] day $10,000.00] $ 30,000[ si $ 30,000 6|General - Anchorage to Kodiak 100000]Lb $ 0.35[$ 35000] [ J | 6|General - Kodiak to Larsen Bay ACE $ 8,500.00 | $ 17,000 $ 17,000 6]Air Freight 20000|Lb $ 0.95 | $ 19,000 $ 12,000 6|Equipment Kodiak to Larson Bay 2|EA $ 6,000.00 | $ 12,000 $ 10,000 Barge 1 Seward to Larsen Bay $ 36,000 $ 36,000 Barge 2 Kodiak to Larsen Bay $ 9,800 $ 9,800 De-Mobe | $ 20,000 | | | Total: $ 162,000] $ 45,800 $ 134,800 = | | HDL CONSULTING ENGINEERS LARSON BAY BULK FUEL UPGRADE PROJECT BUDGET ESTIMATE Construction Management Division CONTRACTS budge Budge ost fo ost fo ‘ost a’ Budge Item Description Quantity Unit Cost Subtotal Date | Complete | Completion | Variance Gravel Royalties Electrical Sub-Contract $ 120,000.00 ‘ $ 120,000 Total: $ 121,400 HDL CONSULTING ENGINEERS Construction Management Division LARSON BAY BULK FUEL UPGRADE Budge B ost to ‘ost to ‘ost a B Subtotal Date Complete | Completion | Variance PROJECT BUDGET ESTIMATE EQUIPMENT Budge See 8|Dump Truck 8]W $2,000.00 $16,000 8,000 |Loader (Cat 416) 8 We $2,000.00 $16,000 : 2,000 Dozer (D4) 8|WK $2,000.00 $16,000 $ 1,000 8|WK $2,000.00 |_$16,000 Specality Tool & Equipment 4|Mth $ 5,000.00 | $ 20,000 $ 20,000 315 Backhoe 4 $ 5,000.00 $ D3 Dozer/Pipe Liner 4 |Mth $ 3,500.00 $ 950 Loader 4[Mth $5,000.00 $ Drum Compactor 3}]Mth $ 4,000.00 $ i Pickup 4|Mth $ 1,000.00 $ 4,000 4-wheelers $ 1,200.00 $ 9,600 |Track Dump $ 5,000.00 $ 10,000 | $ 71,500 | $ 120,600 ! Total:| $ 84,000 ! $ 49,100 HDL Consulting Engineers Construction Management Division LARSEN BAY BULK FUEL UPGRADE April 1, 2004 ID | ‘ | Task Name Duration Start ] Finish February | March 1 | Project Management 114 days Mon 12/29/03 Wed 7/14/04 2 | Procurement - Long Lead 10 days Mon 1/12/04 Wed 1/28/04 | EEE 34 40 | ff Tank Procurement 28 days Fri 1/23/04 Thu 3/11/04 | ! ] “5 | ff Tank Fabrication 30 days Tue 3/16/04 Thu 5/6/04 c 6 | Pipe Procurement 28 days Fri 1/23/04 Thu 3/11/04 i +— 7 Tank Shipping 18 days Thu 5/6/04 Mon 6/7/04 8 | E Pipe Shipping 12 days Tue 3/16/04 Mon 4/5/04 -g-4 10 | Shop Fabrication 30 days Wed 12/24/03 Fri 2/13/04 ] 1 12 | Equipment Procurement 5 days Fri 1/30/04 Mon 2/9/04 | Ear 13 Equipment Shipping 10 days Tue 2/10/04 Thu 2/26/04 | EEE 14 15 | Mobilization 10 days Thu 2/5/04 Mon 2/23/04 EI) ~ 16 | Barge Charter No 1 4 days Tue 3/2/04 Mon 3/8/04 | 17 | Boat Charter 3 days Fri 3/26/04. + Wed 3/31/04 i 18 Barge Charter No 3 3 days Tue 6/8/04 Fri 6/11/04 46° 20 Civil Site work 20 days Tue 3/9/04 Mon 4/12/04 on] 21 ff Pioneer Fill Line Route 20 days Fri 3/12/04 Thu 4/15/04 SP RTE cfrne) 22 | ff Concrete Foundations 16 days Mon 4/12/04 Fri 5/7/04 Mn 5 e@ @ 24 | Fill Lines 28 days Wed 3/31/04 Wed 5/19/04 i= 25 Set Tanks 3 days Fri 6/11/04 Thu 6/17/04 26 | Plant Piping 10 days Thu 6/17/04 Mon 7/5/04 27 28 | ff Fencing 6 days Thu 6/17/04. — Mon 6/28/04 29 FF Dispenser Lines 16 days Mon 4/5/04 Fri 4/30/04 Ce 30 | f Dock Modifications 6 days Fri 4/9/04 Tue 4/20/04 ka 31. Dock Dispenser 4days Mon 5/3/04 Fri 5/7/04 Ep 32 | ff Dual Product Dispenser 5 days Wed 5/5/04 Thu 5/13/04 Ea 33 | Marine Header 3days Wed 5/19/04 Tue 5/25/04 ff Electrical 30 days Mon 5/24/04 = Wed 7/14/04 irs) 35 36 fF Demobe - Equipment 10 days Wed 6/9/04 Fri 6/25/04 Ea 37 Demobilization 5 days Tue 7/6/04 Wed 7/14/04 ea] Project: Construction Schedule 4-1-04 Task Progress es Summary @--@ External Tasks Eee Deadline JL Date: Sat 4/10/04 Split crrsreievevierers, Milestone @ Project Summary QP External Milestone @ Alaska Industrial Development and Export Authority Alaska Energy Authority February 4, 2004 Senator Con Bunde State Capitol, Room 506 Juneau, AK 99801-1182 Subject: Response to concerns of Mr. Robert Hagood Dear Senator Bunde, I am writing to provide Alaska Energy Authority’s (AEA) response to the inquiry by Karen McCarthy of your office on behalf of your constituent, Robert Hagood. Mr Hagood of Modern Motors, Inc. was invited to bid in an Invitation for Quotation (IFQ) issued by AEA’s construction management contractor, HDL, Inc. in early January 2004. Terms of the contract required that the vendor deliver to Anchorage four 20-foot shipping containers by January 23, 2004. Modern Motors bid was for $13,700. The successful bidder, and hence contract award recipient, was another vendor with a bid price of $8,900. However, the product was not delivered within the contract time and the contract was cancelled on January 30, 2004. Apparently Mr. Hagood believes that as second lowest bidder, Modern Motors should automatically have been awarded the contract on January 24" However, at that time no bidder could have fulfilled the contract terms as the delivery date had passed. Therefore, AEA decided that it should issue another IFQ to solicit new bids. This ensured a competitive solicitation under the changed terms of performance (new delivery date). Modern Motors was included in the new solicitation and submitted a bid, however it was not the low bidder. I hope this letter addresses your concerns regarding this issue. If you have any questions please feel free to contact me (907) 269-4649. Sincerely, Ft Chris Mello Program Manager CCs Ron Miller, Executive Director Mike Harper, Deputy Director Mark Schimscheimer, PE, Project Manager 813 West Northern Lights Boulevard + Anchorage, Alaska 99503 907 / 269-3000 * FAX 907 / 269-3044 * www.aidea.org * Rural Energy Group x WW AB MSNopro ATORTY fe ALASKA x @@E™ ENERGY AUTHORITY 813 West Northern Lights Blvd., Anchorage, Alaska 99503 Phone 907/269-3000 Fax 907/269-3044 Facsimile Transmittal TO: Mike Mitchell COMPANY: Law Fax #: (907 ) 258-4978 FROM: Mary Judd DATE: February 2, 2004 DIRECT LINE 907/269-4691 Number of pages including cover page: 4 Transmittal Contents: Modern Motors letter of (dated) 2-1-04 — received 2-2-04. Comments: Hi Mike — Just wanted to fax this over to you as a heads up. This was a small procurement IFQ that went out via Construction Manager HDL — they went to 3 AK bidders and 1 out of state bidder — the out of state bidder was low and received the award. Found out on the 30" that the low bidder did not make the delivery date. This guy here was the only other bidder on the bid (he was about $5K higher) — He has been calling Jessica and going on and on about the fact that he is Alaskan and we gave it to an out of stater. I’m sure you can get the general feel from the letter attached. Basically on Friday upon learning about the no-show on the containers — we spoke. (Mark/Jessica/Myself) with the low and he said they were still sitting in his yard — in WA — we told him we would be canceling his contract. We are in the process of issuing the paperwork right now. We also informed this guy (Modern Motors) that since the terms of the contract are now null and void (the containers had a delivery date of 1/23), that we will be going out to bid again, and that we would only send the documents to 3 Alaskan bidders. He is ticked off that we are not just going to the second bidder, etc. He made a comment about awarding work to out of state vendors — which is where you see the at the cc he states per mine and Marks request — this is a little out on context — Mark told him that there were no Alaskan vendor preferences, and when he asked who he should complain to about that_Mark told him it was Denali Commission $$, ie: Ted Stevens). Also in the second paragraph, he talks about Jessica telling him he had the “wrong person” — Jessica basically informed him_that he needed to speak with HDL (because they put it out) and Mark who is the Project Mgr. Anyway — wanted to give you a heads up on this deal in case it keeps resurfacing. Thanks, Mary Notice: _ This facsimile may contain confidential information that is being transmitted to and is intended only for the use of the recipient named above. Reading, disclosure, discussion, dissemination, distribution, or copying of this information by anyone other than the named recipient or his or her employees or agents is strictly prohibited. If you have received this facsimile in error, please immediately destroy it and notify us by telephone, (907) 269-3000. H:/ALL\kmarkley\fax cover sheet o2 04 OS:3la 907-344-1110 MODERN MOTORS 701 E 104TH Anchorage Alaska 99515 907-344-3008 yy 907-344-1110 fay Send to: ; i From: I f Ff fas, Ae, SZthe Sco Deifh| Ke ber Lees ash Attention: ~,4/ £ f Date: 2-f.¢g iL Office Location: Office Location: SALI 3 het 1) / @ Fax Number: a iB g Soa “ Y | Phone Number: SY Sear Urgent Reply ASAP Please comment Please Review For your Information ocooo Total pages, including cover: e Comments: th rsow Bay Bud Z fhe/: npqiqe CoP § % [Meh cortelt 4 = Re bid Feb O02 04 O9S:3la 907-344-1110 Modern Motors 701 e 104" Ave Anchorage AK 99515-2614 907-344-3008/fax 344-1110 1-31-2004 os Hattenburg, Dilley & Linnell 3305 Arctic Blvd Suite 204 Anchorage AK 99503 FORMAL OBJECTION Re: Larsen Bay Bulk Fuel UPGRADE Contract # REG-04-100-20’ Shipping Containers. This is a Formal Objection to the bid of record going up for bid again. As I had the containers and could have delivered them on schedule and can still deliver. I spoke with Randy of HDL after the bid opening and I spoke to Jessica of Alaska Energy Authority on Jan 21%, 2004, prior to delivery date because I was getting no return calls from Randy. I discussed the fact they had solicited and awarded it to an outside bidder, which was the low bidder. They told me it was OK to go outside for bids, I said OK and shut up until they did not deliver. It took me awhile to find this out. It took me a week and a day to verify this. Therefore they defaulted and the bid should fall to the next responsive bidder. I had the items available for delivery. I called on the 21" to gather information. And inform that I could deliver. In other words this was an informative call because I couldn’t reach Randy, I wanted to let someone know that I had the containers here and they were available for delivery. It was another week and a day before I was able to reach Randy. He informed me he didn’t know the status because he was just back in town form being outside. This was on Friday the 30". After not hearing form him I called the Alaska Energy Authority and Jessica informed me I was talking to the wrong person... That I needed to be talking to Mark who was in charge of that project. Mark not being available, I left a message asking him to contact me and asking her to brief him. Mark returned my call later that afternoon to inform me they were going to rebid and the bids would go out Monday. I verbally opposed the decision and asked who I could appeal it to. He told me Mary Judd, and I asked for her and he told me just a minute, came back on the line said go ahead, Mary Judd is here is here with me we’re on the speaker phone. (I never asked who else was there). I talked with Mary, she seemed up on the whole conversation, said since I didn’t deliver on the 23” it had to be rebid. That was one of the reasons for my call to Jessica on the 21". I informed her they were available for delivery. That they were in stock and that Randy was aware that I had them, otherwise I would not have bid. And they are still available. Please accept this as a formal opposition to my not being awarded the bid after the default. And direct it to the Feb O2 04 O9:3la 907-344-1110 2° proper authority for reconsideration and award. _I have talked to Randy of HDL, Mark and then Mary of Alaska Energy on Friday. And was informed that they intend to rebid. I verbally opposed this and was over ridden. I also choose to do so in writing as I stated. And have talked to Jessica several times. Both before the deadline date and after. It took lots of calls to get to talk to Randy, Mark or Mary. othe Mee 4 fal go CC: Alaska Energy Authority CC: Senator Ted Stevens, (per your request, Mary and Mark) Cc: ‘File co: MDL Construction Management Division L “ ‘hs DUS DILLEY & LINNELL Thorn pourvoorin, Engineering Consultants Mark Schimscheimer January 14, eo] Alaska Energy Authority Rural Energy Group Mehl VE VE [n)\ 813 W. Northern Lights Blvd. ¢ le \ \ Anchorage, Alaska 99503 1D) JAN 14 2004 RE: LARSEN BAY BULK FUEL UPGRADE Request for Quotes — 20’ Shipping Containers AIDEA/AEA Contract No: REG-04-100 Dear Mr. Schimscheimer: The following quotes were solicited by HDL on behalf of the State of Alaska, AEA/REG, for the 4 - 20’ shipping containers. VENDOR BID AMOUNT Modern Motors $13,277.00 Alaska Modular Space No Bid Mckinney Trailers & Containers $8,900 Container Specialties of Alaska No Bid McKinney Trailer & Containers has the lowest bid price. DIE J ELIS f-1s-0Y | recommend that the procurement contract be given to McKinney Trailers & Containers 4450 B St. NW, Auburn, WA 98001 Phone: 253-859-0900, Fax: 253-854-4929 Sincerely, eg Randy W. Smith Senior Construction Manager Attachments: Bid Package - January 8, 2004 Fax Confirmation Sheets Modern Motors Bid — January 13, 2004 McKinney Trailer & Containers Bid — January 13, 2004 Scott Hattenburg, PE Lorie Dilley, PE/CPG inis Linnell, PE David Lundin, PE 3305 Arctic Boulevard Suite 204 * Anchorage Alaska 99503 * Phone: 907.277.2120 © Fax: 907.277.2122 808 South Bailey Street Suite 102 ¢ Palmer Alaska 99645 ¢ Phone: 907.746.5230 © Fax: 907.746.5231 JAN-13-2804 11:31 FROM MODERN MOTORS TO eitere2 iPiOe f= ALASKA ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP BID SCHEDULE/SMALL PROCUREMENT CONTRACT AWARD (Exempt per AS 36.30.850(b)) Project Name: Larsen Bay BFU | Contracting Agency and Address; Location: Larsen Bay , Alaska | Alaska Energy Authority 813 West Northern Lights Boulevard Anchorage, Alaska 99503 Project No. : Contract No.:REG-04-100 PRNo.,: As agent for: City of Larsen Bay Budget Code: Date of Issuance: Janua **B 1D SCHEDULE: Bidders should carefully read all attachments to this schedule.***" Please complete the upper half of this form, and the attached quote schedule, and submit with your bid. Small, minority & under utilized surplus area firms are encouraged to participate. If your | firm has a designation, please also include that information (and check appropriate box below). —_—> re tia = to complete this poi | have reviewed the bid documents, with addenda, and understand the scope of services and conditions required for Contract Number: REG-04-102 . | agree to furnish, for the above amount(s), all necessary labor, materials, and equipment. Work shall be accomplished in a workmanlike manner and to the satisfaction of the Contracting Officer. Contractor ?n2 i, bk Contractor Reg. Number: Authorization any Address: sx Ve gs fage LE Ege ee Business License #7 7 ait EIN or SSN Phone # "Bru 3067 & Bidder Claims: Small Minori Underutilized ICDGB Section 7 Preference “* ACCEPTANCE/AWARDINOTICE TO PROCEED**** | Minimum Requirements | To: Weelorn Motes Checklist 344 - W/o ied Insurance Ley FOR: All Work related to Contract Number. including the | Bonding Del besic: bicl endl attic rrieiten(s ) ees eee PRED erT ETP Prev.Wages [) & Qualificatons K OD | BY Contract Award has been made to Mekinnen, Tenles See ITB form for protest rights. U Your quote in the amount of submitted on ais hereby accepted for accomplishment of the Work desired above, in accordance with these aaa! Documents. You are Awarded the Work and authorized to proceed immediately. Work must commence within days following receipt of this notification and must be complete on or | before . Acknowledge receipt of this Award by signing, dating, and | returning this document to the address shown at the top of this page. | Contracting Agency's Project Manager Contracting Officer Thank you for your participation Contractor's Acknowledged Recoipt Date of Receipt BS/CCA Form — EXEMPT Projects Page 1 of 3 Revised 4/18/2004 TNTAl P AD = ALASKA ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP . INVITATION FOR QUOTES TO SMALL PROCUREMENT CONTRACTS (Exempt per AS 36.30.850(b)) Project Name: Larsen Bay BFU Contracting Agency and Address: Project Location: Larsen Bay , Alaska Project No. : Alaska Energy Authority Contract No.:REG-04-100 813 West Northern Lights Boulevard PR No.: Anchorage, Alaska 99503 Budget Code: As agent for: City of Larsen Bay Procurement Manager: Mary Judd Date of Issuance: January 2, 2004 DESCRIPTION OF WORK, REQUIRED COMPLETION DATE, LISTING OF ATTACHMENTS: 4 - 20’ Shipping Containers (new or 1 trip quality) To be delivered in Anchorage before January 23, 2004. Attachments: Instruction to Bidders, Bid Schedules, Procurement Contract Award and General Conditions The Project estimate is: “Little” Davis-Bacon Wages (Title 36.05) are [X]are not required on this project. Insurance required: |_| Workers Comp |_| General Liability __] Automobile [_] None [_] Other Written quotes for furnishing all labor, equipment and materials and performing all work for the above Projects are hereby invited. To be eligible for consideration, written quotes must be received by 2:00 local time on the 13th day of January, 2004 . Late quotes will not be accepted. Disadvantaged Business Enterprises (DBEs) will be afforded an opportunity to submit quotes and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an Award which results from this invitation. Any errors, omissions, or questions pertaining to bidding procedures or Project requirements, request for additional documents, or inquiries pertaining to site conditions or scheduled visits shall be directed to HDL Consulting Engineers, Randy Smith , Title: Senior Construction Manager_, at E mail rsmith@hdalaska.com_, Telephone (907) 277-2120; Fax (907) 277-2122. SUBMITTAL OF QUOTES: Quotes for this Project shall be submitted as noted below. All Bidders shall familiarize themselves with the Instructions to Bidders (attached) prior to submitting a quote. WRITTEN QUOTES, INCLUDING AMENDMENTS OR WITHDRAWALS, MUST BE RECEIVED PRIOR TO THE ABOVE DEADLINE. BIDS SHALL BE SUBMITTED ON THE FORMS FURNISHED. Written quotes may be submitted by fax, hand delivered, or mailed in a sealed envelope. Confidentiality can only be assured for sealed quotes. Mailed quotes must allow time for delivery and the envelope is to be marked as follows: Bid for: Project Name: Larsen Bay Bulk Fuel Upgrade Contract Number: REG-04-100 Attention: Randy Smith, Senior Construction Manager IFQ Form — EXEMPT Projects Page 1 of 2 Revised 4/18/2001 /= ALASKA = FENG” AUTHONITY ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP INSTRUCTIONS TO BIDDERS Small Procurement (Exempt per AS 36.30.850(b)) The State of Alaska desires that all offerors submitting bids on state funded construction contracts are given a fair and equal opportunity to compete. To avoid the disappointment of having a quote declared "non-responsive" or "not-responsible", bidders are required to follow these instructions. REVIEW THE PROJECT DOCUMENTS: When bidding a Project, carefully review and consider all materials. By submitting a quote to the Contracting Agency the offeror warrants that he is familiar with the Project requirements. Bidders can verify the contents and completeness of their bid documents by contacting the Contracting Agency's Project representative. SUBMITTING THE QUOTE: The quote shall be submitted in writing, the offeror shall carefully complete (ink or typewritten) the bid schedule portion of the Bid Schedule/Small Procurement Contract Award form. Failure to acknowledge receipt of addenda or to execute the form correctly and completely may disqualify your quote. (NOTE: Department of Labor requires a bidder to be licensed and registered for the required type of Work prior to submitting a quote. If determined to be improperly registered or licensed, a quote may be deemed non-responsive.) DETERMINATION OF LOWEST RESPONSIBLE BIDDER AND CONTRACT AWARD: Following receipt and determination of all responsive oral, written or sealed quotes the Contracting Agency shall compare the quotes and determine the lowest bidder. If in checking the bids, the Contracting Agency discovers a discrepancy between the unit price amount and the extended amount; the unit price amount will prevail. Conditioned bids, unless expressly requested, shall not be considered. When the bid schedule is composed of a basic bid and alternate bids, the Contracting Agency shall base its determination of low bidder and the amount of Contract Award solely upon those bids, basic and alternates, that are priced within the extent of available construction funds. Alternates shall be considered for Award in the order listed, except that if the order of bidders is not affected, Award may include any combination of funded alternates, or none, as may be in the best interest of the Contracting Agency. NOTICE OF AWARD AND PROTEST: A written notice shall be provided on all Awards. All protests shall be filed with the Procurement Manager. If protesting the solicitation, protest must be filed prior to the time and date established for the receipt of quotes or bids. If protesting an Award, protest must be filled within five (5) days of the Award date or Notice of Award. Extent of remedy is limited to bid preparation costs. ITB Form — EXEMPT Projects Page 2 of 2 Revised 4/18/2001 Hai eee Ut:U0 ra Pr, UUZ/ UUZ yan a eu ayy Lill AM AIULA/AEA te No-34/d P. 278908 JAN OB 2004 8:40AM HP LASERJET 3200 e.4 iz AAA ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP BID SGHEDULE/SMALL PROCUREMENT CONTRACT AWARD (Exempt per AS $6,30,860(6)) Contracting Agency and Address: Alaska Energy Authority 818 West Northern Lights Boulevard Anchorage, Alaska 69803 Ue Av agent for. City ofiarsen Bay H Date of laeuahce: January 2, 2004 “ “B/D SCHEDULE: Bidders should carefully read all attachments to this schedule" t Piease complete the upper half of this form, and the attachad quote schedule, and submit with your bid, Small, minority & under utilized surplus araa firms are ancourayed to partloipate. If your firm hae a deaignation, please also Include that Information (and cheok appropHiate box below) Ofp- 18-4 a | have reviswed the bld deeuments, with addenda , and understand the scope of earvices and conditions required for Contract Number; » lagres to furnish, for the above amount(s), all necessary (abor, materials, and squipmant, Work shallbe eccomplished $i in a workmantike manner and to the satisfaction of the Contracting Officer. : 7 , 7 ype Contractor Reg. Number Authorizatlon Signature: PFs Tike Leet Lda i of 88NG/-ASSS422 Phone #4E2- 774 - 2S Bidder Claims: ff Small [) Minority [7] Underutilized [7] ICDGB Section 7 Preferenoe "ACCEPT, AWARDINOTICETOPROGEED™* Reaacy Cnn TO, Chee I ; a'd Net 253- X6¢- 4929 Reqd Insurance «6h BY FOR: All Wark related to Contract Number; Inoluding =the | Bending oO baele bid and altemate(s) Prev, Wages C) & ; Qualifications & ). |} Contract Award has been mado to , 886 Te form for protest fights. XK) Your quote in tha amount of £ ET submitted on 13-0¢ i jereby accepted for accomplishment of the Work desited above, In accordance with these act Documents, You ate Awarded the Work and authorized fo proceed immediately, Work muat commenoe within daya following reoalpt of this notification and must bs complete on or before ; dGe’racelpt of thie Award by signing, dating, and returning'thia doournent to the addrese sho eto Business License # wre BA/CCA Form — EXEMPT Prejecta Revinad 4/18/2009 JAN-13-ZUU4 TUE U1:U5 PM P UU2/008 MCkinney TRAILERS & CONTAINERS & ™ Roniale & Sales 4450 B StNW, Auburn, WA 9800] Ph. 800-773-0903 Fax. 253-854-4929 Sales Quotation www.e-inckinney.com To: Randy Smith From: Kevin Boldt Re: Hi Randy, thanks for the invitation to bid, please call me if you have any questions.....Kevin Boldt a Date 01/13/04 Delivery Date Immediate to barge line for loaded Sold to Alaska Energy Authority PO# transport to Anchorage, Alaska Mailing address 813 West Northern Lights Boulevard Ship to address City, State, Zip Anchorage, AK 99503 City, State, Zip Phone # 907-277-2120 ext. Phone # Fax # | 907-277-2122 Fax # Contact Randy Smith Contact Randy Smith Qty Description Unit price Total Price 4 New “one trip” 20’ steel containers. $1995.00 $7,980.00 2 Deliver (2) 20’ containers per load to Seattle area barge line. (4) containers. $125.00 $250.00 2__| Pick up containers at the Port of Anchorage and deliver to customer’s Location within the city of Anchorage, (2) 20’s per load. (4) containers total. $335.00 $670.00 0.00 0.00 NOTE: We will do everything possible to expedite shipment of the 0.00 containers to Anchorage however we are dependent upon free space 9.00 provided by the respective barge line, as well as the sailing schedule. 0.00 The containers will be loaded with freight to Anchorage, unloaded in 0.00 Anchorage and then ground delivered to your location. Sub Total $8,900.00 Sales Tax 088 EX AK Title and Licensing 57.00 N/A Sold As Is, no warranties expressed or implied. Total $8,900.00 Salesperson Kevin Boldt Internal Routing Referred By Yellow Pages Shop Delivery by Mckinney or Customer pick up Mckinney ; Dispatching Offloaded by Mckinney or Cust. will off load | Mckinney Invoicing Doors facing (Front / Back TBD Cashier Taxable (Yes / No ) No, out of State exempt Tenns To comply with Purchase Order Approval, Customer Signature Date Note! Storage charges will apply to all equipment not picked up after 10 days from signed order. Up to 20° = $5.00 day /21' & over = $10.00 day JAN-13-2004 TUE 01:07 PM Y, UW6/ UUB JAN OS 2004 6:40AM HP LASERJET 3200 p.4¢ = = ALASKA ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP BID SCHEDULE/SMALL PROCUREMENT CONTRACT AWARD (Exempt per AS 36.30.850(b)) Project Name: Larsen Bay BFU ContractIng Agency and Address: i Location: Larsen Bay , Alaska Alaska Energy Authority i Project No. : | 813 West Northern Lights Boulevard Contract No;REG-04-100 ——~—~—~—~———_—| Anchorage, Alaska 99503 ; PR No.: As agent for: Gly of Larsen Bay —_____ Budget Code: Date of Issuance: Janu ****BID SCHEDULE: Bidders should carefully read all attachments to this errs aoe Please complete the upper half of this form, and the attached quote schedule, and submit with your bid, Small, minority & under utilized surplus area firms are encouraged to participate. If your firm has a designation, please also include that Information (and check appropriate box below). DUEL O/-13-O4 | have reviewed the bid documents, with addenda , and understand the scope of services and conditions required for Contract Number; REG-04-402 . | agree to furnish, for e this portion the above amount(s), all necessary labor, materials, and equipment. Work shall be accomplished In a workmanlike manner and to the satisfaction of the Contracting Officer. - Minimum Requirements Checklist Req'd Not ¢ - x Req'd Insurance O f® FOR; All Work related to Contract Number: i_including the | Bonding O ® basic bid and altemate(s) Prev, Wages [] & Qualifications XK Contract Award has been made to , See ITB form for ia rights. Your quote In the amount of & 8,9@-.% submitted on /-13- 4 . is hereby accepted for accomplishment of the Work desired above, In accordance with these Contract Documents. You are Awarded the Work and authorized to proceed immediately. Work must commence within 547 _ days following recelpt of this notification and must be complete on or before __Zey bow Lhodul, . Acknowledge/recelpt of this Award by signing, dating, and returning thls document to the address shownat the’top of this page. Contracting Agency's Project Manager, 7 Lo pand Contracting otices” Date Y; 20/04 > Contractor's Acknowledged Receipt Date of Receipt | BS/CCA Form — EXEMPT Projscts Page 1 of 3 Revised 4/18/2001 JAN-ZU-ZUU4 TUL U4:Ud PM MCkinney TRAILERS & CONTAINER Rentals & Sales www.e-mckinney.com FY, WWI/UUZ FAX Washington Oregon California 01/20/04 #OF PAGES, INCLUDING COVER: __2. TO: Jessica Stolp FROM: Alaska Energy Authority ADDRESS: 813 West Northern Lights Boulevard ADDRESS: Anchorage, AK 99503 PHONE: 907-277-2120 PHONE: FAX: 907-269-3044 FAX: Arizona Kevin Boldt Mckinney Trailers & Containers 4450 B St NW Auburn, WA 98001 253-859-0900 253-854-4929 EMAIL: kevinb@mckinney-sea.com ‘Subject: Contract Award Form Good afternoon Jessica: Attached please find the signed Contract Award Form as requested. I will contact the respective barge lines and check into the prospects of moving the containers to Anchorage as soon as possible, in the meantime please feel free to call me if you have any questions or concerns. Thank you very much for your order, I appreclate your business. Best regards, ? Kevin Boldt Mckinney Trailers & Containers 800-773-0903 Pa Transmission Result Report (MemoryTX) ( Jan-20. 2004 11:20AM) * * * x * x 1) AIDEA/AEA 2) Date/Time: Jan.20. 2004 11:16AM rie Page No. Mode Destination Pg (s) Result Not Sent 3475 Memory TX 912538544929 Pree OK HDL OK or error ) Hang up or line fail —E.2) Busy ) No answer E.-4) No facsimile connection Jarwary 16,2004 Mckinney Trailers & Containers 4450 B Street NW ‘Aubum, Washington 98001 ‘Subject Larsen Bay Buk Fuel Upgrade Shipping Containera/REG-04-100 Gentlemen: We acknowledge receipt of your quote for the referenced Larsen Bay Wood Procurement and have determined that you are the lowest responsive and responsible bidder. Enclosed is the contract award form awarding you the contract in the amount of $8,900.00 You are authorized to proceed immediately. All requirements of this contract shall be delivered per the contract schedule. Please acknowledge by signing at the bottom of the contract award form. Please fax a copy of your signed acknowledgment to my attention at 907-269-3044. This offer of a contract for the listed services becomes null and void If the acceptance is not signed and faxed back to AEA within five (5) days Also enclosed is a State of Alaska Substitute W-9 Farm. Please fill out this form and fax it back with your signed contract award form. We request that you do this at your earliest convenience so that when we receive your invoices they can be processed without delay. Mr. Mark Schimscheimer, the Project Manager, will oversee contract administration. His direct line is 907-289-4889. All contacts regarding this project, including administrative and tectnical matters, should be directed to him. uate Contracts Administrator Enclosure co Mark Schimscheimer, Mani ‘ey Johnson, Accounting Technician Randy Smith, HDL Engineering Consultants 813 West Northem Lights Boulevard = Anchorage, Alaska 99503 (907 / 269-3000 * FAX 907 / 269-3044 = Toll Free (ALASKA ONLY) 888 / 300-8534 = wwwaides.org, P. | x x x Transmission Result Report MemoryTX) ( Jan.20. 2004 11:18AM) * * ¥ 1) AIDEAZAEA 2) Date/Time: Jan. 20. 2004 11:17AM rie No. Mode Destination Pg (s) Result Not Sent 3476 Memory TX 93441110 P. | OK Reason for error E.1) Hangs up or line fail —.2) Busy E.3) No answer E.4) No facsimile-connection JPN-13-2086 11:31 FROM MODERN MOTORS vo 2rriz Pee (Exempt per AS 36.30.850(b)) Project Name: LarsenBayBFU «| Contracting Agency and Addross: Location: Lerwen Bay, Alaaicr Aiaske ‘Authority ProjectNa,, Ss 813 Weest Northern Lights Boulevard ‘Contract No‘REG-04j00 | Anchorage, Alaske 98503 PR No. ‘As agent for. Cty of Larsen Bay —_ t Coder Date of ibauonoa: January 2, 2004 SSD SEMEDOLE: Biciers Uhowd carvtaly rend allsthachents to ue schedelo == t Please complate the upper helf of this form, and the attached quote schedule, and submit with ‘your bid. Small, minority & under utfized surplus area firms are encouraged to participate. tf your firm has a designation, please siso inctude that information (end check appropriate box below). g | have reviewed the bid documents, with addenda _and understand tie scope of services ‘and conditions required for Contract Number: REG-O4-102 ~ Vagree to furnish, for the above emount{s), ai! necessary labor, materials, nd equipment Work shail be accomplished in@ workmanlike manner and to the safisiaction of the Contracting Officer. Contractor Snato Contractor Reg. Number Authorization 3 Tito, Address: Wet fo ACh pRGE OPE il Business Lioanso #7 EWorSSN____— Phone t “Bef 8068 Bidder Claims: ‘Small Underutiized Section 7 “ACCEPTS TICE TO - Minimum Requirements: To. Wyretomn Motors Checktist = 344 1/0 ow rune $$ FOR: Al Work related to Contract Number: including the | Bonding Qe basic bd end shemate(s) ——_____—— Prv.wages 1] & Quaiications BW Oi Tights. Contrad Award hes been mate © icine iraslac _. See (TB farm for protest i Your quote in the amount of Submitted on is hereby accepted for accompiishmant of the Work desirad above, in accordance with these Contract Documents. You are Awanied the Work and authorized to proceed immediately. Work must ‘commence within days following receist of this notfleation and must be complete on o” before knowledge recebbt of thie Award by signing, dating, and returning the dooumnent to the address shown at the top of this page. (Contracting Agency's Project Manager : Contracting Officer ‘Thank you for your participation ——— contractor's Acknowed ged Recaipt ———_———________sere-et- Receipt BSICCA For — EXEMPT Projects Poe 13 Revieos 4/18/2001 rama Pp 6 / = ALASKA ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP GENERAL CONDITIONS FOR THE CONSTRUCTION CONTRACT Small Procurement (Exempt per AS 36.30.850(b)) These terms, conditions and requirements apply to the Contract Documents describing the Work for the Project denoted on the Bid Schedule/Construction Contract Award form. If any provision of these Contract Documents is declared by a court to be illegal or in conflict with any law, the validity of the remaining provisions, and the ensuing rights and obligations of the Parties to the contract, shall not be affected. Whenever used in these Contract Documents, the following terms shall have the indicated meaning. Any term not so defined shall have its ordinary meaning. e Approved or Approval - means written approval by the Contracting Officer or authorized representative. e Award - means the written acceptance of the lowest responsive and responsible bid by the contracting agency. e Contract documents - includes the /nvitation for Quotes and Instructions to Bidders (if issued), the Bid Schedule/Construction Contract Award, these General Conditions, any addenda, written changes, or attachments as noted in the description of the Work. e Project - the total construction, of which Work performed under the Contract Documents is the whole or part. e Contracting Officer - the person authorized by the Contracting Agency to enter into and administer the contract on behalf of the Contracting Agency. e Project Managers - Contracting Officer's authorized representative, responsible for contract administration. e Work - is the act of, and the result from, performing services, furnishing labor, furnishing and incorporating materials and equipment into the Project and performing other duties and obligations, all as required by the Contract Documents. 1. The Contracting Officer (or authorized representative) has the authority: to make findings, determinations and decisions with respect to the contract; to approve materials, work and payment therefore; and, to modify or terminate the contract on behalf of the Contracting Agency. 2. The Contractor shall have sole responsibility for the means, methods, sequences, or procedures of construction and safety precautions related thereto. The Contractor shall conduct all Work in such a manner as to protect state resources. 3. The Contractor shall comply with all applicable laws, regulations (including 15 CFR 24.36), codes, ordinances and written directives issued by the Contracting Officer. In addition, the Contractor shall obtain applicable licenses and permits; provide supervision, labor, tools, and new materials (except as may otherwise be provided by the Contracting Agency); comply with the “Little” Davis-Bacon Act. 4. The Contractor shall not award Work to any subcontractor without prior Approval from the Contracting Officer. 5. The Contracting Agency reserves the right to make written changes to the Contract Documents for modifications within the general scope of the Work. 6. Any act or occurrence (be it the result of an emergency, differing site condition, change order, or other act or occurrence) which may form the basis of a claim for a price or time adjustment shall be reported immediately to the Contracting Officer. 7. The Department of Labor, Labor Standards and Safety Division, Wage and Hour Administration, shall be notified in accordance with AS 36.05.010 and AS 36.05.030, if the resulting contract for repairs or construction exceeds $2,000. The Contractor must then comply with the requirements of Title 36 GC Form — EXEMPT Projects Page 2 of 3 Revised 4/18/2001 ome? = = ALASKA ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP 10. ink GENERAL CONDITIONS FOR THE CONSTRUCTION CONTRACT Small Procurement (Exempt per AS 36.30.850(b)) ("Little" Davis-Bacon Act) noted within the referenced Department of Labor packet entitled, “Laborers’ & Mechanics’ Minimum Rates of Pay.” To obtain a copy of the referenced packet, contact_the Contracting Agency for assistance. The Contractor shall indemnify, save harmless, and defend the Contracting Agency, its agents and its employees from any and all claims, actions, or liabilities for injuries or damages sustained by any person or property arising directly or indirectly from the construction or the Contractor's performance of this contract; however, this provision has no effect to the extent that the proximate cause of the injury or damage is the State of Alaska’s negligence. Furthermore, the Contractor shall, prior to the Award of the contract, provide proof of the following insurances: Workmen’s Compensation (per statutory requirements) and adequate coverages and limits (unless otherwise specified) for General Liability and Automobile Insurance. These coverages shall remain in force for the duration of the contract. The Contractor shall remedy all defects in materials or workmanship which develop within a period of one year from the date of final payment. The Contracting Agency shall make final payment to the Contractor following Approval for completion of all Work and the Contractor's submittal of all releases, warranties, record documents, permits and invoices. Liens or other claims relating to the Project may be withheld from final payment, if written notice is first given to the Contractor. Acceptance of final payment will constitute Contractor’s waiver to future claims. Any dispute arising out of this contract, and which cannot be satisfactorily remedied by the Parties to the Contract, shall be resolved under the laws of Alaska. GC Form — EXEMPT Projects Page 3 of 3 Revised 4/18/2001 HP LaserJet 3200m iP LASERJET 3200 JAN-9-2004 8:48AM Job Date Time Type Identification Duration 447 -1/:9/2004 8:45:57AM Send 3441110 2:43 HDD HATTENBURG DILLEY & LINNELL Engineering Consultants Construction Management Division INVITATION FOR QUOTATION January 8, 2004 TO: Modem Motors 701 E104" Ave Anchorage, Alaska 99515 FAX No. 907-344-1110 Re: State of Alaska, Alaska Energy Authority Project: Larsen Bay Bulk Fuel UPGRADE Contract: REG- 04-100 — 20° Shipping Containers We respectfully request your quotation to provide Four - 20’ Shipping Containers in “One Trip" or new condition. Quote FOB Anchorage delivered to a site to be designated before January 23, 2004. The attached State of Alaska BIdjS« Pn Procurement Contract Award and Bid Schedule(s) are to be used at yi th your quotation. This Invitation is for material purchase only and is nol’ Cons ‘ontract for Services or Labor and a contractor's license is not required. You must submit the completed middle section of the Big Schedule/Small Procurement Contract Award Form and attach the Bid Schedule. Any exceptions to, or unquoted items must be clearly indicated or noted. Please fax your quotation including all necessary forms to the HDL Construction Managers. office (907-277-2122) by 2:00 PM, January 13, 2004. Late Bids and/or incomplete Bids will be considered nonresponsive. Respondents will be notified of the successful bidder within 5 days of the Bid Due date. if you have any questions or require additional information, please feel free to contact me at E mail address: rsmith@hdalaska.com Phone: 907- 277-2120 Randy W. Smith Senior Construction Manager Scott Hettenburg, PE Lotie Dilley, PE/CPG Dennis Linnelt, PE David Lundin, PE Dieska 99503 + Phone: 907.277.2120 + Fax: 907.277.2122 ‘Auska 99645 + Phone: 907.746.6230 + Fax: 907.746.5231 ‘Suite 208+ Anchor Suite 102 + Paimer 208 South Bailey Su Result 6 OK Pages HP LaserJet 3200m 4P LASERJET 3200 JAN-9-2004 8:41AM t=) an r= 1] Mnt-) ele)al Job Date Time Type Identification Duration 445 1/ 9/2004 8:39:19AM Send 12538544929 72) ~\HATTENBURG DILLEY & LINNELL Engineering Consultants Construction Management Di ion INVITATION FOR QUOTATION January 8, 2004 TO: McKinney Trailers & Containers 4450 B St. NW Aubum, WA 98001 Phone: 800-773-0903 FAX No, 253-854-4929 Re State of Alaska, Alaska Energy Authority Project: Larsen Bay Bulk Fuel UPGRADE Contract: REG- 04-100 - 20° Shipping Containers We respectfully request your quotation to provide Four - 20" Shipping Containers in “One Trip” or new condition. Quote FOB Anchorage delivered to a site to be designated before January 23, 2004. ‘The attached State of Alaska Bid'Schiwduta/Small Procurement Contract Award and Bid Schedule(s) are to be used 480 Submi ian your quotation. This invitation is for material purchase only and is not a Construction Contract for Services or Labor and a c1or’s license is not required_Y. t submit leted middl Nn of the Bid Schedule/Small Procurement Contract Award Form and attach the Bid Schedule. Any exceptions to, or unquoted items must be clearly indicated or noted. Please fax your quotation including all necessary forms to the HDL Construction Managers office (907-277-2122) by 2:00 PM, January 13, 2004. Late Bids and/or incomplete Bids will be considered nonresponsive. Respondents will be notified of the successful bidder within 5 days of the Bid Due date. If you have any questions or require additional information, please feel free to contact me at E mail address: rsmith@hdalaska.com Phone: 907- 277-2120 Aff Réndy W. Smith Senior Construction Manager Scott Hattenbug, PE Lorie Ditey, PEICPG Dennis Unnet, PE David Lundin, PE 99603 > Phone: 907.277.2120 © Fax 907.277.2122 99645 + Prone: 907.746.5230 + Fax: 907.746.6231 3305 Arcie Boulevard Sute 206 1808 South Bailey Street Suite 102 Pages 6 Result OK Alaska Industrial Development and Export Authority AIDE AWAEAR ct Alaska Energy Authority January 16, 2004 McKinney Trailers & Containers 4450 B Street NW Auburn, Washington 98001 Subject: Larsen Bay Bulk Fuel Upgrade Shipping Containers/REG-04-100 Gentlemen: We acknowledge receipt of your quote for the referenced Larsen Bay Shipping Containers Procurement and have determined that you are the lowest responsive and responsible bidder. Enclosed is the contract award form awarding you the contract in the amount of $8,900.00. You are authorized to proceed immediately. All requirements of this contract shall be delivered per the contract schedule. Please acknowledge by signing at the bottom of the contract award form. Please fax a copy of your signed acknowledgment to my attention at 907-269-3044. This offer of a contract for the listed services becomes null and void if the acceptance is not signed and faxed back to AEA within five (5) days. Also enclosed is a State of Alaska Substitute W-9 Form. Please fill out this form and fax it back with your signed contract award form. We request that you do this at your earliest convenience so that when we receive your invoices they can be processed without delay. Mr. Mark Schimscheimer, the Project Manager, will oversee contract administration. His direct line is 907-269-4689. All contacts regarding this project, including administrative and technical matters, should be directed to him. 7 ly, essica Stolp Contracts Administrator Enclosure CC: Mark Schimscheimer, Project Manager Terry Johnson, Accounting Technician Randy Smith, HDL Engineering Consultants 813 West Northern Lights Boulevard * Anchorage, Alaska 99503 907 / 269-3000 * FAX 907 / 269-3044 * Toll Free (ALASKA ONLY) 888 / 300-8534 * www.aidea.org HP LaserJet 3200m SERJET 3200 JAN-9-2004 8:38AM Job Date Time Type Identification Duration Pages 8:33:38AM Send i HATTENBURG DILLEY & LINNELL Engineering Consultants Construction Management Division INVITATION FOR QUOTATION January 8, 2004 TO: Container Specialties of Alaska , 8150 Petersburg St 4 79- KS00 Anchorage, Alaska FAX No, 907-349-3115 Re: _ State of Alaska, Alaska Energy Authority Project Larsen Bay Bulk Fuel UPGRADE Contract: REG- 04-100 - 20’ Shipping Containers: We respectfully request your quotation to provide Four - 20’ Shipping Containers jn “One Trip” or new condition. Quote FOB Anchorage delivered to a site to be designated before January 23, 2004. ‘The attached State of Alaska BidiSct mall Procurement Contract Award and Bid Schedule(s) are to be used did 8p ith your quotation. This invitation is for material purchase only and is not'a Consiruttion Contract for Services or Labor and a lors license is not required. You m: mit the completed migdi of Bid Schedule/Small Procurement Contract Award Form and attach the Bid Schedule. Any exceptions to, or unquoted items must be clearty indicated or noted. Please fax your quotation including all necessary forms to the HDL Construction Managers office (907-277-2122) by 2:00 PM, January 13, 2004. Late Bids and/or incomplete Bids will be considered nonresponsive. Respondents will be notified of the successful bidder within 5 days of the Bid Due date. Hfyou have any questions or require additional information, please feel free to contact me at E mail address: rsmith@hdalaska.com Phone: 907- 277-2120 ,) Ranfly W. Smith Senior Construction Manager Scott Hattenburg, PE Lorie Dilley, PE/CPG Dennis Linnell, PE Dovid Lundin, PE 3505 Ais Boulevard Sule 204 > Anchorage Aleske 99609 > Phone: 907.277.2120 + Fax:907.277.2122 208 Soum Bailey Street Suite 102 + Palmer Alas 99645 + Phone: 907.746.5230 + Fax: 907.746.5231 Result OK HP LaserJet 3200m 4P LASERJET 3200 JAN-9-2004 8:45AM Fax Call Report Job Date Time Type Identification Duration 446 1/ 9/2004 8:42:13AM — Send 5621082 3:17 HATTENBURG DILLEY & LINNELL Engineering Consultants HOU Construction Management Division 0 INVITATION FOR QUOTATION January 8, 2004 TO: Alaska Modular Space 310 Karluk St Anchorage, Alaska FAX No. 907-562-1082 Re: State of Alaska, Alaska Energy Authority Project: Larsen Bay Bulk Fuel UPGRADE Contract: REG- 04-100 - 20’ Shipping Containers We respectfully request your quotation to provide Four - 20’ Shipping Containers in “One Trip* or new condition. Quote FOB Anchorage delivered to a site to be designated before January 23, 2004. The attached State of Alaska Bid(ScHieduleiSmall Procurement Contract Award and ) are to be used 4nd fed with your quotation. This invitation is for terial purchase only and is not @ Construction Contract for Ser abor and a 's license is not required You must ymit the: middie section of the Bid Schedule/Small Procurement Contract Award Form and attach the Bid Schedule. Any exceptions to, or unquoted items must be clearly indicated or noted Please fax your quotation including all necessary forms to the HDL Construction Managers office (907-277-2122) by 2:00 PM, January 13, 2004. Late Bids and/or incomplete Bids will be considered nonresponsive. Respondents will be notified of the successful bidder within 5 days of the Bid Due date. you have any questions or require additional information, please fee! free to contact me at: Email address: rsmith@hdalaska.com Phone: 907- 277-2120 7D, A KK Randy W. Smith ening Canetnictinn Mananer Pages Result 6 OK JAN-13-2884 11:31 FROM MODERN MOTORS TO 2772122 P.@1 FAX TRANSMITTAL MODERN MOTORS 701 E 104™ AVE ANCHORAGE AK 99515 PHONE 907-344-3008 / FAX 907-344-1110 DATE_<J Aw yids B00 F to WD, Ae Ke! Bid fea aay PEA - 9 G- /9?° FAXNO_7O 7 27/22 PAGESTOFOLLOW_/_ Ofge whch pp4 e Y of, / a Z REGARDING Preyer! tA fF Sex Sry: Rainey To CA 8 0 LARS eu Bry AK CovtThe cl Mo: RE G-ol- /00 ner a REG.04-) Jor deliver To your Achtpo’ (A Avchotrhge fe Per Yon i Biol cpech@icATiad g- 20/ fodtRwebls. fer Affe ¢h| of4/3a 7/2 = / = ALASKA ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP BID SCHEDULE/SMALL PROCUREMENT CONTRACT AWARD (Exempt per AS 36.30.850(b)) Project Name: Larsen Bay BFU Contracting Agency and Address: Location: Larsen Bay , Alaska Alaska Energy Authority Project No. : 813 West Northern Lights Boulevard Contract No.:REG-04-100 Anchorage, Alaska 99503 PR No.: As agent for: City of Larsen Bay Budget Code: Date of Issuance: January 2, 2004 Please complete the upper half of this form, and the attached quote schedule, and submit with your bid. Small, minority & under utilized surplus area firms are encouraged to participate. If your firm has a designation, please also include that information (and check appropriate box below). ****BID SCHEDULE: Bidders should carefully read all attachments to this schedule.**** t 7on | have reviewed the bid documents, with addenda , and understand the scope of services and conditions required for Contract Number: REG-04-102 . | agree to furnish, for the above amount(s), all necessary labor, materials, and equipment. Work shall be accomplished in a workmanlike manner and to the satisfaction of the Contracting Officer. Bidders to complete this port Contractor Contractor Reg. Number: Authorization Signature: Title Address: Business License # EIN or SSN Phone # Bidder Claims: Small Minority Underutilized ICDGB Section 7 Preference | **** ACCEPTANCE/AWARD/NOTICE TO PROCEED**** Minimum Requirements TO: Checklist Req'd Not Req'd Insurance xX FOR: All Work related to Contract Number: including the | Bonding &X basic bid and alternate(s) Prev. Wages Qualifications [Xx] Contract Award has been made to . See ITB form for protest rights. Your quote in the amount of submitted on , is hereby accepted for accomplishment of the Work desired above, in accordance with these Contract Documents. You are Awarded the Work and authorized to proceed immediately. Work must commence within days following receipt of this notification and must be complete on or before . Acknowledge receipt of this Award by signing, dating, and returning this document to the address shown at the top of this page. Contracting Agency's Project Manager , and Contracting Officer Date Contractor's Acknowledged Receipt Date of Receipt BS/CCA Form — EXEMPT Projects Page 1 of 3 Revised 4/18/2001 Mark Schimscheimer From: Chris Mello Sent: Wednesday, February 04, 2004 10:41 AM To: Mark Schimscheimer Subject: FW: Constituent Concern re: Bids for Larson Bay Containers Mark, Would you draft a letter for my signature? Thanks, cm -----' Original Message----- From: Ron Miller Sent: Wednesday, February 04, 2004 9:34 AM To: Mike Harper; Chris Mello Subject: RE: Constituent Concern re: Bids for Larson Bay Containers We need a written response to Bunde's office. Draft something up and run it by me and Brian Bjorkquist before it is finalized. Ron ----- Original Message----- From: Mike Harper Sent: Wednesday, February 04, 2004 9:28 AM To: Chris Mello Cc: Ron Miller Subject: RE: Constituent Concern re: Bids for Larson Bay Containers Thanks for update; I will forward to Ron in event he is called and pestered about it. ----- Original Message----- From: Chris Mello Sent: Wednesday, February 04, 2004 8:22 AM To: Mike Harper Subject: FW: Constituent Concern re: Bids for Larson Bay Containers Mike, I've discussed this with Becky and Mary. Becky is in Juneau today. Mr. Hagood has not been done wrong. From what Mary has told me we have stayed right with our small procurement process and Mr. Hagood is disgruntled because he was the unsuccessful bidder. His quote for the containers was way high. The low bidder failed to perform. The IFQ and the subsequent contract both expired. We can't issue an award on an expired IFQ. We must rebid. Mr. Hagood wants to force us to award to him because his quote was so high that he knows he is not competitive. We will re issue the IFQ to Alaska vendors only and he'll have a chance to compete in that process. If he sharpens his pencil enough he might get the award. First he contacted Senator Stevens office. Becky is responding to that. Now I'll ask her to drop in on Con Bunde's office. cm SSena Original Message----- From: Mary Judd Sent: Tuesday, February 03, 2004 4:13 PM To: Becky Gay; Chris Mello; Mark Schimscheimer Subject: FW: Constituent Concern re: Bids for Larson Bay Containers ———= Original Message----- From: Con Bunde [mailto:Senator _Con_Bunde@Legis.state.ak.us] Sent: Tuesday, February 03, 2004 4:05 PM To: Mary Judd Subject: Constituent Concern re: Bids for Larson Bay Containers Ms. Judd, Senator Bunde has been contacted by his constituent, Mr. Robert Hagood. Mr. Hagood is A concerned that you have decided to require re-bidding on a contract after the original contract winner was unable to perform. Mr. Hagood feels that since he was the 2nd lowest bidder the first time the contract was put out for bids that he should automatically receive the contract now. Senator Bunde would appreciate knowing your view of this situation. Thank you for your time and your reply. Karen McCarthy Staff for Senator Con Bunde a y} a Alaska Industrial Development and Export Authority Alaska Energy Authority AIDE AWA in February 6, 2004 Mr. Kevin Boldt McKinney Trailers and Containers 4450 B Street NW Auburn, Washington 98001 FAX: 253-854-4929 Subject: Contract Number REG-04-100 Dear Mr. Boldt: Per our telephone conversation of January 30, 2004, this letter serves as written documentation to the verbal cancellation of the above mentioned contract. This @ contract was canceled in full due to the non-delivery of materials by the contract delivery date. If you should have any additional questions, please do not hesitate to contact me at 907/269-4691. Sincerely, Mary J Procurement Manager cc: Wark Schimscheimer, P.E., Project Manager Randy Smith, Construction Manager, HDL 813 West Northern Lights Boulevard * Anchorage, Alaska 99503 907 / 269-3000 * FAX 907 / 269-3044 * Toll Free (ALASKA ONLY) 888 / 300-8534 * www.aidea.org ‘ Alaska Industrial Development and Export Authority Alaska Energy Authority February 17, 2004 Lazy Bay LLC P.O. Box 8090 Kodiak, Alaska 99615 Subject: Larsen Bay Bulk Fuel Upgrade Barge Freight/REG-04-110 Gentlemen: We acknowledge receipt of your quote for the referenced Larsen Bay Barge Freight Procurement and have determined that you are the lowest responsive and responsible bidder. Enclosed is the contract award form awarding you the contract in the amount of $36,000.00. You are authorized to proceed immediately. All requirements of this contract shall be delivered per the contract schedule. Please acknowledge by signing at the bottom of the contract award form. Please fax a copy of your signed acknowledgment to my attention at 907-269-3044. This offer of a contract for the listed services becomes null and void if the acceptance is not signed and faxed back to AEA within five (5) days. Mr. Mark Schimscheimer, the Project Manager, will oversee contract administration. His direct line is 907-269-4689. All contacts regarding this project, including administrative and technical matters, should be directed to him. AE ow Stolp Contracts Administrator Enclosure ce: Genii". Project Manager Walter Kelley, Accounting Technician Randy Smith, HDL Engineering Consultants 813 West Northern Lights Boulevard * Anchorage, Alaska 99503 LO0Z/Bh/r Pasnem wend 4d NSXS ~ Ud YORED “ebed eng 30 doy aU) YR UMOYS EB OU) 0) weuNDOD sip Bunsrgen pue ‘Sunep ‘Buyubis Aq piemy an jo ydje9e; efipeynouxsy - eucye JO UC SyaywuOO Od TAMU puB LOREIHOU BiUI JO ydiBoes Suymajoy IMWM @2UGWIUOD VAM OM «“Atepeipowus peeodid @ pezyoLUNE puR yoy OY) saceie” BR NOA ~SeUTOOG | Pence eset YUM @OU8DI0000 Uy} Panta satan ep ut evan. VO Pa yWwans © whowe ey u aonb uno, 17 enuba ysenoud 305 uuey et 909 Re cay premy anu { SG) stopwopaeno KC) safe, (e)epeusay/@ PUB P)G DQ Losi ey Bujpuag | ou Suipnpur MEQUINN, PRAVOD 0} PEW! 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Sait ne faunas . ‘a vez dg 79¢e: AVE AZD AW MMOM SY VACIWBEGENGS |: 8 9002 “Bl 984 6rs3z 3Sr 24066 ABE AZYT ACW Wd SSt:fo FraBr— @z-as34 82/09/2884 16:12 387 eu wan PeD ut Uy 92 4862649 M/V LAZY BAY Aen eurerr Bk ee PAGE @4 wine ALASKA = EMERY AUTHOR? ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP BID SCHEDULE/SMALL PROCUREMENT CONTRACT AWARD (Exempt per AS 36.30.850(b)) Project Nama: Larsen Bay Bulk Fuel Upgrade Location: Larsen Bay , Alaska Cantracting Agency and Address: iy Alaska Energy Authority ; Project No. : 813 West Northern Lights Boulevard Contract No.:REG-04-110 Anchorage, Alaska 99503 PRNeo.: As agent for: City of Larsen Bay Budget Code: Date of Issuance: Fe' **™**BID SCHEDULE: Bidders should carefully read all attachments to this schadule.**** | | Plaase complete the upper half of this form. and the attached quote schedule, and submit with t | your bid. Small, minority & under utilized surplus area firms are encouraged to participate. If your | firm has a designation, please also include that information (and check appropriate box below). | have reviewed the bid documents, with addenda___——_—s, and understand the scope of services ! and conditions required for Contract Number: REG04-110 | agree to furnish, for ‘the above amount(s), all necessary labor, materials, and equipment. Work shall be accomplished in a workmanlike manner and to the satisfaction of the Contracting Officer. Contractor Bidders to comptete this portio Phone nae, hed | ICDGB Section 7 Preference f *** ACCEPTANCE/AWARD/NOTICE oe PROCEED**™ EIN or SSN Minority ([] Underutilized [7] ' | Business License # | Bidder Claims: Xy Small Minimum Requirements IT Ley 10 fy te Checklist mM Reg'd Not o-oo? Req'd | | Insurance OSH FOR: All Work related to Contract Number; including the Bonding OI basic bid and alternate(s) ' Prev, Wages 0 x Qualifications fa ae Contract Award has been made to Your quote in the amount of COOiza . See ITB form for protest rights. submitted on , is ereby accepted for accomplishment of the Work desirad above, in accordance with these Contract Documents. You are Awarded the Work and authorized to proceed immediately. Work must commence within days following receipt of this notification and must be complete on or Acknowledge receipt of this Award by signing, dating, and Contracting Agency's Project Manager Contracting Officer Contractor's Acknowledged Recelpt “BSIGCA Form ~ EXEMPT Projects Revised 4/18/2001 before ay Ba Thidad 3 | returning thls document to the address shown at the top of this page. ,and Date Hie /o4 ___ Date of Receipt Page 1 of 2 82/89/2884 18:12 9874862649 M/V LAZY BAY PAGE 62 M/V Lazy Bay, LLC P.O. Box 8080 420 Marine Way Kodiak, AK 99615 Main (907) 486-4044 Fax (907) 486-2649 BID PROPOSAL Larsen Bay Bulk Fuel Upgrade REG-04-110 Barge Charter #1 Location: Seward to Larsen Bay 2/9/04 1) Project Description M/W Lazy Bay, LLC will provide shipping for materials listed in quote request and attachments. Landing crafts will be used to transport equipment from Seward to Larsen Bay, AK. 2) Equipment LIC Cape Douglas 110’ x 32’ landing craft Loaded draft 6’ Capacity 150 ton (winter) Speed 8 knots M/V Flying D 90’ x 22’ landing craft Loaded draft 6’ Capacity 90 ton Speed 7 knots MNV Lazy Bay 96’ x 21’ landing craft Loaded draft 5’ Capacity 40 ton Speed 9.5 knots 82/89/2884 18:12 9874862649 M/V LAZY BAY PAGE 63 MV Lazy Bay, LLC Larsen Bay Bulk Fuel Upgrade (Cont) 3) Logistical Information At the start of the contract, heavy equipment and all priority materials will be loaded on the L/C Cape Douglas for shipment from Seward to Larsen Bay. Wheeled vehicles will be shipped via the Alaska Marine Highway to Kodiak and transported via the M/V Lazy Bay from Kodiak to Larsen Bay. The MY Flying D will be used to haul the remaining materials to Larsen Bay. Departure of the Flying D will either be concurrent with the Cape Douglas or in case of delay in arrival of materials in Seward, as soon as all materials are available for transport. 4) Bid Prke Cost for services described above will be $36,000. 5) Additional Shipping Please keep in mind that M/V Lazy Bay, LLC provides regular shipping service to Larsen Bay and the rest of Kodiak Island. Shipping of additional materials once the project has begun can be provided using our regular shipping schedule on a per pound basis. Tony Lara Date M/V Lazy Bay, LLC Community Code BY LWYO Alaska Energy Authority Rural Energy Group PURCHASE ORDER/REQUEST Purchase Order/ Request No? AEAO4A 1 4 0 6 3 NOTICE TO VENDORS Please place the Purchase Request Number on your billing invoice. The Alaska Energy Authority will NOT approve invoices for payment without a Purchase Request a number. + Ca FRT MAT CONT x Project/Community $ ICDBG GENERAL) OTHER CAOSCRS Cry Ss Ordered By 4 f z Date of Request Date Required * MAte Date Scheduled INITIALS T Date Delivered O | Commodity # Youk cov y FOB Point ORDERING INFORMATION Qe 5 Contact Name Teiepnone Number FAX # P peat CO Y Sorte Shipping Instructions ! . R ITEM | QTY | UNIT DESCRIPTION UNIT EXTENDED MEAS PRICE PRICE O/ PK CG 60 3/0 Z/is[or — A fee 250 F [5.3V7 TOTAL Ws GSYA AUTHORI M SCH AS nF te | Tle den (Pr bc 2/10o/6 v Title Date Title Date Bill to: Alaska Energy Authority * 813 West Northern Lights Blvd. ¢ Anchorage, Alaska 99503 Original — Vendor Distribution: Yellow — Accounting Pink — Project Alaska Industrial Development and Export Authority -~AIDEAVAEK Alaska Energy Authority February 4, 2004 Anchorage Sand & Gravel 1040 O'Malley Road Anchorage, Alaska 99515 Subject: Larsen Bay Bulk Fuel Upgrade Concrete Materials/REG-04-109 Gentlemen: We acknowledge receipt of your quote for the referenced Larsen Bay Concrete Materials Procurement and have determined that you are the lowest responsive and responsible bidder. Enclosed is the contract award form awarding you the contract in the amount of $14,429.77. You are authorized to proceed immediately. All requirements of this contract shall be delivered per the contract schedule. Please acknowledge by signing at the bottom of the contract award form. Please fax a copy of your signed acknowledgment to my attention at 907-269-3044. This offer of a contract for the listed services becomes null and void if the acceptance is not signed and faxed back to AEA within five (5) days. Mr. Mark Schimscheimer, the Project Manager, will oversee contract administration. His direct line is 907-269-4689. All contacts regarding this project, including administrative and technical matters, should be directed to him. ssica Stolp Contracts Administrator Enclosure cc: Mark Schimscheimer, Project Manager Walter Kelley, Accounting Technician Randy Smith, HDL Engineering Consultants 813 West Northern Lights Boulevard * + Anchorage, Alaska 99503 FEB~20-04 FRI 02:28 PM. ASKG SALES OFFICE FAX: 9073493967 PAGE 1 pede2U. 2004 2i12FM og AlDES/AEZ ssa uence yates BS ee: a ce” ane ane FAX 9073493967 PAGE' : JAN PS BOO a: Lae Wt 1 Mar 3205 Pes E ALASKA | ATI ee hades’ ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP SEOUC A Bf) SCHEDULE/SMALL PROCUREMENT CONTRACT AWARD Deo (Exempt per AS 36.30.850(b)) | Project Nam Fuel Upgrade * Contracting Agency and. Address” l - Location Alaska Alaska Energy Authority i _—_— | Project a 843 Weet Northern Lights Boulevard } ' | Conkenct No | Anchorage, Alaska 99503 i PR No. | As agent for: City of Larsen Bay ————— | | Budget { pene neers ug Date of Issuance: January 22,2004 1 ABI: Bidders should carefully read ali attachments to this s schedule. pase | Please complet the upper half of this formn, and the attached quote schedule, and submit with i minenty & under utilized surplus area firms are encouraged to participate. If your 5 ! 1 firm has a desi ‘gn please aise inciude thar information (and check appropriate box below) tr ' a 1 have reviewod-thetid documents, with adden _, and understand the scope of services g \ | and-conditions F ee | agree to furnish, for * ithe above. amguni{s): ai! necessary labor, materials, and equipriont. Wark shall be accomplished 3! in a workmanlike matiner and to the satisfaction of the Contracting Officer. 2 : “ 9| | Conractor “4.3 MAGE SAD wt Glek A&C Contractor Rag, Number_____ | | Authonzation Sigraturs ny Title BLDC. AA noe - SALES : a» | Address LOMC © Maud £ y BRAM Aa Aled. AK IITIN ... F | Business iiconse PAGE BZ. ENer SSN _ Phone #3493 333 & | Bidder Claitis. : pial () Minority — ["' underutilized "KG CEPTANCEIAWAROINO in Requirements TO: a Sand r Geoued _ cheeks | ! Rey's jot De BY G- B97. _ Req'd | ee oe | insurance O 8 | OR: All Wor Including the | Banding Cg) 4 | Prev. Wages [] | Qualifications fx} i) | CT Conttact Award fxs been madeto. ae Nay Eee ue rights Yeur quo.ecin ie amount of #4, 429.37ysubmitted on A M2 PL OM% 8 | hereby accepted int accomplishment of thé Werk desired above, in accordande with these at (Documents. -You-.are Awarded the Work ana authorized ta proceed immediately. Work must j commence, witha “Pepay7 days following seceipt of this notification and must be complete on or | | before Pose Kas A: beh eds.e,. Acknawcdgepueipt of this Award by signing, dating an , | returning! this ae to the address shown a: Jactep of this page. i 1 lz pF | basic bid and | ! | Contracting Agcacys Project Ménager |. \ Comracting Officer —> 1 Contractor's Acknomedged Recefpt __ eerie BSICCA For, -— AEM Ps cyeets Revised 4/44/2046 JAN-27-04 TUE 03:02 PM AS&G SALES OFFICE FAX : 9073493967 PAGE 4 JAIN €3 2000 eo ara WP LASFRIET 320C P= lw = = ALASKA . \ ALASKA ENERGY AUTHORITY, RURAL ENERGY GROUP 1D SCHEDULE/SMALL PROCUREMENT CONTRACT AWARD (Exempt per AS 36.30.850(b)) “ual ‘Upgrade _. Alaska "| Contracting Agency and Address: Alaska Energy Authority 813 West Northern Lights Boulevard | Anchorage, Alaska 99503 Project Name: tar Location: | Project Nc. Contract No. | PR No. | As agent for: City of Larsen Bay | | Budget Co | Date of Issuance: January 22, 2004 ely BID uld carefully read all attachments to this schedule. Please complete the u upper half of this form, and the attached quote schedule, and submit with | your bid. Sraall, mincrity & under utilized surplus area firms are encouraged to participate. If your | firm has adesignatian, olease aiso include that information (and check appropriate box below). >| on | have reviewed th 1ehid documents, with addenda ss, and understand the scope of services | and conditions required for Contract Number: REG- 04-109 a . | agree to furnish, for the above: amaunt(s}, ai! necessary labor, materials, and equipment. | Work ‘shall be accomplished in a workmanlike mariner and to the satisfaction of the Contracting Officer. A0fMGS Shred GLA VeLContractor Reg, Number: | Authorization: Signature Sa TitleRLDC-- MATL: SALES | Address: FOYO. © 2. ‘Paull £Y BD Abcyh RAs AK ISIN | Business liconse #31 J32. — EINor SSN_ _ Phone #349" 3333 3 | teehee ar ee ' Bidder Claims Smiail_ __] Minorit | Underutilized ICDGB Section 7 Pret ; AC SCEPTANCETAW) RDINOTICE TO PROCEED*** Minimum Requirements — ro Pench Saad x Grove | MMC” Req'd Not — Se Req'd complete this portic | Contractor Lag $ ‘0 _ Bidders f iy Insurance Oo Ww uw. ineluding the } Bonding L] & Ce alate ese) | || Sore ges || 1 |i Qualifications BJ {] vein ah ee ap tots . See ITB fo . protest rights. submitted on oY _, is | to Contract Number: TL tels) basic bid and alter Contraét “Aware has been made to iB Your quote. i Mie amount of #14, F235. hereby accepted for accomplishment of the Work desired above, in accordanée with these Contract | | Documents. Yau-are Awarded the Work and authorized to proceed immediately. Work must ' commence witht: Peat. days following receipt of this notification and must be complete on or | | before 0 ned: kohedr Le. Acknowledge-#eceipt of this Award by signing, dating, and returning! this docurnent to the address shown at 3 op of this page. | Contracting Agency's Project Manager __. 1 _ Date ‘eo 4/04. ____ Date ot Reoelpt_ : Comracting OfficerH.. — | Contractor's Ackniawiedged Recs pt BSICCA Form — EXEMPT P-njects Revised 4/18/200% JAN-27-04 TUE 03:01 PM © ASKG SALES OFFICE FAX: 9073493967 PAGE 2 ANCHORAGE SAND and GRAVEL CO., INC. a dubsidivey al Maska Basic. ndusiries 1040 O'Malley Rowd Anchorage. Alaska 99515 Phone 907-349-2033 Fax 07-44-2844 + i To: Ship To Invoice LARSEN BAY SOA ASA LARSEN BAY SOA AEA Date 1/27/04 n/Cust No Order Ne Customer PO # 1/27/04 te, *#QOTATION #2 01 /8880800300 ATAKD/B@ AMC 5142S sip Vie Cash only Terms Ref # ty Type DoD Dn aerial a 278 SH 1852, 88 6. 90829 SK 12, 765. 20 ASG High Strength Concrete 3/4 Mix 681b 5677 EA 108, 088 8, 83809 EA 683. 29 Rebar #5 S/Bin (2@ft) 5108 eB 24, 008 12, 35822 EA 296. 40 Ceaent Type | Stid 396 EA 140, 028 » 62089 EA 86. 80 Cone Snaptie 12 x 4-3/4 5607 €A 6, 88 4.60000 EA 27.68 Tie Wire #16.5 5593 EA 100, 82 1,01009 EA 101.20 Snaptie Wedne 5781 EA 58. 89 ©, 43008 EA 121.50 Sereed Post AD-3/4in x chin 5698 Ea 58. 880 2. 75008 EA 137.58 Screed Past RD 3/4in.x Zin 4485 EA 1. 880 18, 97060 EA 10.97 MB AE 98 Gal RETURNS ARE SUBJECT 10 20% RESTOCK FEE WITH ORIGINAL INVOICE FE CEE ESOS EE FOB AS&G Subtotal 14, 429, 77 Sales Tax Order Total 14,429.77 Deposit Aat Due 14,429.77 Total Line Items 9 This Quot, -n Expires 2/28/04 * COMPLETE CONSTRUCTION INSPECTION REPORT E\)LCMF.. 139 East 51” Avenue Voice: (907) 273-1830 Anchorage, Alaska 99503 FAX: (907) 273-1831 PAGE 1 of 2 TYPE OF INSPECTION _ Construction Progress REPORT NUMBER 3 _ DATE _ 96/26/04 PROJECT: 0. Larsen Bay Fuel System Upgrade WEATHER | Cloudy 03-735 TEMPERATURE ] 55°F to 60° F Days CLIENT: Alaska Energy Authority INSPECTOR:____Glen Oen CONTRACTOR: HDL, LLC (LCMF Representative) PROJECT MANAGER: _ Mark Schimscheimer Signature Jase Ae ee AVERAGE FIELD FORCE MAJOR EQUIPMENT 1-Superintendent Welder 2-Welders % to GMC Pick-up 2-Painters __ | Two Polaris 600 4-Wheelers (Note: Local hire, 3 workers.) DESCRIPTION OF WORK PERFORMED: June 24, 2004 Arrived on site approx. 10:00 am, left site approximately 2:30 pm. Two welders were working on piping fabrication for the truck fill station enclosures at the tank farm. Two painters working on touchup of coating on the pipelines. All tanks had arrived on site and had been placed on concrete foundations. The structural steel truck containment had been placed and some underground conduit was installed. Pipelines to the marine headers had been essentially completed. Pig receivers had been fabricated at the bulk tank farm. The following additional observations were made while on site: 1. Concrete tank foundations do not have sufficient overhang beyond tank skid. Construction Drawings require concrete footers to extend beyond the tank skids a minimum of 8 inches. Footers for the 25,000 gallon tanks terminate approximately 3 inches before the edge of the tank skids, making footers approximately 22 inches to short. Failure and fracturing of the upper comer of the concrete footer is a concern since the load is currently transfers into the footer beyond the rebar cage. Resolution of this deficiency will be addressed in further correspondence. 2. Concrete footers for 3,000 gallon dispensing tank only extend beyond tank skids 2 inches, not 8 inches as required on the construction drawings. 3. Tanks are approximately 12” to 14” above grade. The 2000 IFC requires tanks to be no more than 12” above grade. We recommend additional material be placed under tanks to limit the maximum height above grade to 10” to 12”. 4. The pump motor for transfer pump inside the truck fill enclosure is installed only 1/4” from the door of the enclosure. Without proper clearance from the end of the pump motor overheating of the electric motor can occur. We recommend cutting a hole in the enclosure door and fabricating a welded steel weather hood over the hole to protect the motor. 5. The valve installed inside the truck fill containment area sump is installed so the opening into the valve is 3/8” or less from the wall of the sump. Blockage from small sticks, grass and other debris will be a reoccurring problem. It is recommended that this clearance be increased to 2” or more by replacing nipple between valve and union with a close nipple, or by removing union all together. LCMF.. CONSTRUCTION INSPECTION REPORT 139 East 51% Avenue Voice: (907) 273-1830 Anchorage, Alaska 99503 FAX: (907) 273-1831 PAGE 2 of 2 6. Pipe straps for pipe supports were not provided one inch larger in diameter than the pipe as indicated on the Construction Drawings. The pipe straps on site only provide approximately 1/4” of clearance between the pipe and the pipe clamp. As previously stated, we recommend 3/8” to 1/2” thick galvanized steel spacers be installed between the pipe strap and the cross member angle for all pipeline pile supports to help provide additional space for the pipe to move freely without binding. 7. Pipeline branch connections for the alternate marine header use 90 degree elbows instead of 45 degree elbows as indicated on Details 1, 2 and 3 on Sheet C-18 of the Revision 2 Construction Drawings. 8. The following items were noted regarding dispenser enclosure and truck fill enclosures: a. Enclosures appear to be coated with enamel paint with no primer. Coating is not uniform and has runs and drips in several areas. Coating is failing in several areas. Construction Drawings require zinc rich primer, an epoxy intermediate coat, and a polyurethane top coat. b. Piano hinges were used on truck fill enclosures instead of grease-able weld-on pin type hinges as indicated on the Construction Drawings. c. Drip rail on dispenser enclosure roof was fabricated from something significantly smaller than 2”x2”x1/4” angle as shown on the Construction Drawings. d. Flame cut edges were noted on truck fill enclosure rear access plates, latch assemblies on both enclosure’s and other locations that were not ground smooth. Rough edges make coating application difficult and result in coating failure. 9. Piping is buried at the top of the gangway, where the marine dispenser pipe crosses the pipeline access corridor, and where the two pipelines cross the road near the alternate marine header. All locations are wrapped with 10 mil plastic tape except the below grade piping near the top of the gangway which is coated with 32 mil extruded polyethylene (“yellow jacket”) as specified on the Construction Drawings. The Contractor has two spare 17 pound anodes on site. We recommend these anodes be installed to provide additional protection for the below grade piping wrapped with 10 mil plastic tape, where marine dispenser pipe crosses access corridor and where the two pipelines cross road near the alternate marine header. SPECIAL COMMENTS: [ ADDITIONAL COMMENTS: s4o b2/ £54, /tloy JA/ 22 &/ 4 LZ] AUTOCAD DRAWING NAME: 430—PLP C—1.DWG eZ ns “oe ea MeN AD aU) PLOTTING DATE: 04/22/04 (09:35) ALASKA ENERGY AUTHORITY FUEL SYSTEM UPGRADE LARSEN BAY, ALASKA 130 E Stat Ave, « Anchorage, Alaska 99503 « (007)273-1890 4/22/04 DRAWN BY: PR SHEET: C-1a AS SHOWN CHECKED BY: GMO W.O. No: 01-430 CONSTRUCTION INSPECTION REPORT C\)LCMF.. 139 East 51% Avenue Voice: (907) 273-1830 Anchorage, Alaska 99503 FAX: (907) 273-1831 PAGE | of 2 TYPE OF INSPECTION _ Construction Progress REPORT NUMBER 2 DATE — 4/17/04 PROJECT: Larsen Bay Fuel System Upgrade WEATHER 03-735 clousy 45F to SOF Days TEMEERATURE 32F Low at Night CLIENT: Alaska Energy Authority INSPECTOR: Glen Oen CONTRACTOR: HDL, LLC (LCMF Representative) PROJECT MANAGER: _ Mark Schimscheimer Signature AVERAGE FIELD FORCE MAJOR EQUIPMENT 1-Superintendent Cat D4 Dozer 3-Equipment Operators Cat D3 Dozer with Boom & Welder 2-Welders Cat CS323C Compactor 1-Truck Driver Cat 416B rubber tired Backhoe 3-Painters Cat 950G Loader 1-Carpenter Cat 315C Excavator 3-Laborers International 5 CY End Dump (Note: Local hire approx. 10 workers.) Ys to GMC Pick-up Two Polaris 600 4-Wheelers DESCRIPTION OF WORK PERFORMED: April 12, 2004 (Arrived on site approx. 10:00 am) Painter’s sand blasted and coated 20 ft sections of pipe, set up process and coated 15 sections for the day. Two welders, one equipment operator and Cat 315C excavator welded and stock piled 60 ft sections of coated pipe. The crew set up process and produced two 60 ft pipeline segment. HDL welder worked to train local hire person for pipeline welding. Cat D4 Dozer, Cat 950G Loader, International 5 CY End Dump, Cat CS323C Compactor, and three operators hauled material from the “Corporate Pit”, leveled and compacted material to build up north edge of pad adjacent to road. Upon arrival on site the remainder of the pad had been built up and compacted to tank foundation footing elevation. The carpenter and laborers worked to set up forms for Tank #1 and #2 foundation footings. The Cat 416B rubber tired Backhoe and forks were being used by crews to move materials and equipment around the site. The Kenworth 10 CY End Dump was broken down waiting for parts. HDL expected parts to arrive Thursday April 15". I worked with project superintendent to locate expansion loops and anchors along the pipeline corridor, as well as marine header locations. April 13, 2004 Painter’s continued to sand blast and coat pipe, production was 25 sections for the day. Welders continued to produce and stock piled 60 ft sections of coated pipe, production was ten 60 ft pipeline segments for the day. Crew continued to haul, level and compact material until approximately noon when International dump truck broke down. One operator from material hauling crew did equipment maintenance wile another helped labor crew for the remainder of the day. Carpenter and laborers worked pouring concrete for Tank #1 and #2 foundation footings. Equipment usage was similar to previous day. With both dump trucks broke down HDL anticipated continuing material hauling when the Kenworth dump truck was repaired later in the week. I continued to work with project superintendent to finish locating expansion loops, anchors, and marine headers. We located primary and secondary marine headers, as well as an alternate location for the secondary header on top of the breakwater. The breakwater may be a more desirable location from a Code standpoint; however has constructability issues due to drainage and the length of the pipe run. If secondary header is located further inside the harbor a ships ladder will be required for accessing the header, however it was mutually agreed to be the lower cost more desirable location. LCMF will provide direction for marine header location in approximately one week. It was confirmed that delaying the decision for the secondary header location will not hold up the pipeline crew. The HDL project superintendent and I started surveying in the pipeline location to be used to establish a pipeline easement. w) CONSTRUCTION INSPECTION REPORT (C\)LCMF.. 139 East 51" Avenue Voice: (907) 273-1830 Anchorage, Alaska 99503 FAX: (907) 273-1831 PAGE 2 of 2 April 14, 2004 (Departed site approx. 3:00 pm) Painter’s continued to sand blast and coat pipe. Welders started to string pipe 60 foot pipe segments and attach horizontal members to pile type pipe supports. Approximately 500 feet of pipe supports near the tank farm had been installed and the entire pipeline corridor had been brushed prior to me arriving on site. The crew hauling material took the day off since neither of the dump truck was operational. Carpenter and laborers assemble forms for Tank #1 and #2 foundation walls and poured concrete. Equipment usage was similar to previous days. HDL project superintendent and I finished surveying the pipeline location. SPECIAL COMMENTS: ADDITIONAL COMMENTS: S negys — COCOA APIC. COPOIAIC- PUCLV 1622 J OF NO PCa Proven — (ORT2 Bi lef OILCMF. MEETING MEMORANDUM Meeting Date: April 27, 2004 Purpose: Larsen Bay Fuel System Upgrade Location: Alaska Energy Authority Attendees: Mark Schimscheimer - AEA Randy Smith - HDL Glen Oen - LCMF TO: Hattenburg, Dilley & Linnell, LLC 3217 Arctic Blvd. Anchorage, AK 99503 Attn: Randy Smith (e-mail: rsmith@hdalaska.com) Alaska Energy Authority/Rural Energy Group 813 W. Northern Lights Blvd. Anchorage, AK 99503 Attn: Mark Schimscheimer (e-mail: mschimscheimer@aidea.org) DISCUSSION: A meeting was held at the Alaska Energy Authority office on April 27, 2004 regarding the Larsen Bay Fuel System Upgrade project. This memo serves as record as to the items discussed at this meeting. 1. A concern was identified regarding eccentric loading on the pile type pipe supports for the pipeline. LCMF indicated it was intended for the pipes to nrenitectire be centered over the piles as indicated in the details on Sheet C-8 of the Engineering Construction Drawings. It was decided that new holes would be drilled in Surveying the cross member angle to relocated pipe straps and center pipes over the pile. a 2: A concern was identified regarding binding of the pipe straps on the pipe. Anchorage, AK 99503 LCMEF indicated it was intended that pipe straps would one inch larger in Fan oriareitest diameter than the pipe as indicated on Details 2/C-8 and 6/C-10. The pipe P.O.Box 955, Barrow, Alaska 99723 Voice (907) 852-8212 Fax (907) 852-8213 May 1, 2004 Larsen Bay Meeting Memorandum April 27, 2004 AEA, HDL, and LCMF straps on site only provide approximately 1/4” of clearance between the pipe and the pipe clamp. It was decided that 3/8” or 1/2” thick galvanized steel spacers would be installed between the pipe straps and cross member angles to help provide additional space for the pipe to move freely without binding. 3. The billets underneath the end float where the diesel dispenser will be installed were to be replaced with new billets with a fuel resistant plastic wrap. Methods of replacing the foam billets under the dock and the potential of damaging the dock were discussed. It was decided that the fuel resistant coating would be applied to the foam billets that were purchased for the project, and they would be stored at Larsen Bay for future end float replacement by the City if and when required. 4. Methods of making changes in direction of the pipeline were discussed: e Miter bends are not preferred. ° Fabricated bends must meet requirement of ASME B31.4, i.e. 2.5% maximum reduction in inside diameter. e Mitering of standard fittings was agreed to be the preferred method of making changes in direction. The ASME B31.4 requirement of having a minimum of a 2” crotch on mitered fittings was also discussed. 5. Providing adjustable timber supports for the pipeline was discussed. It was decided the benefit was minimal and additional metal fabrication could possibly delay the project. 6. The flexible hoses on the dock at the gangway were discussed. HDL indicated requirements to allow for the full range of motion of the gangway as shown on Detail 1/C-12 were clear and they did not have concerns with being able to accomplish this. 7. HDL estimated piping would be substantially completed approximately the end of May. LCMF will plan a trip to the field around the end of May. 8. HDL estimated electrical work would be substantially completed approximately mid-June. LCMF and RSA will plan a trip to the field around mid-June. The above completely and accurately reflect my understanding of the items discussion and resolutions reached. Please notify me if additions or modifications are required. Sincerely, Glen Oen, PE GMO:gmo:03-735 Page 2 May 1, 2004 Alaska Industrial Development and Export Authority AIDEAV/AEA tt Alaska Energy Authority STATEMENT OF CONFORMANCE WITH DENALI COMMISSION POLICIES & PROJECT FUNDING REQUEST Project: Larsen Bay Bulk Fuel Upgrade Submittal: AEA Project Budget 95% Design Construction Manager Budget & Commitment letter Construction Schedule City Project Approval Resolution Final Draft Business Operating Plan Date: October 1, 2003 Participants: City of Larsen Bay (City) Project Description: The construction project includes: a new tank farm for the City, new barge off-loading pipelines (gasoline and fuel oil), a new City retail dual-product dispensing facility, a new City high flow marine diesel dispenser, a new City tank truck loading station, a new City Power Plant intermediate tank. Status: The 95% design has been completed, a budget CM Construction Cost Estimate has been completed and the Business Plan has been developed. The City has reviewed, and accepted by resolution, the Conceptual Design Report, 95% design drawings (dated August 11, 2003), and Business Operating Plan dated -. The City has submitted a Resolution acknowledging acceptance of the 95% design and the Business Operating Plan developed by the Alaska Energy Authority. A Site Control Opinion has been developed for the tank farm, pipelines and intermediate tanks. No significant land issues have been identified for the tank farm piping, marine header and dispensers. A tidelands survey, and general property survey is underway to produce a separate lot and easements for the project, however, the City owns all the land that the project will be situated on. Funding Request & Statement of Conformance The Environmental Assessment development has started, and a FONSI has been posted in the community. The EA is anticipated to be completed late in the October of 2003. Estimated Construction Cost: The estimated total cost for the Larsen Bay Bulk Fuel Upgrade project is $1,980,893. The Project Cost used for Cost Containment analysis is $1,758,933 ($13.74/gal), which includes the total project cost, less CDR and BOP expenses. This value includes a 10% construction contingency, which should be sufficient to account for variances that might occur during construction. FUNDING REQUEST Considering funding provided to date for this project ($2,038,140), the Alaska Energy Authority requests that funding be provided for this project as designed. The value of this request is: $(57,247) Attached is AEA’s Budget Estimate for the entire project, start to finish. DENALI COMMISSION POLICY COMPLIANCE PRIVATE ENTERPRISE POLICY (Draft February 18, 2002) The Private Enterprise Policy is maintained with this project. The Kodiak Salmon Packers facility has traditionally provided retail fuel sales in the community, however, the cannery owner/operator is in agreement that the City should provide retail fuel sales to the community due to the questionable future of the cannery. ENERGY PROJECT DESIGN CAPACITY POLICY (April 26, 2002) Design Capacity: Fuel is delivered to Larsen Bay by barge year round. The Denali Commission design capacity policy states that communities with year-round delivery capabilities be provided with a 2 to 3 month storage capacity. The proposed facility in Larsen Bay exceeds the City’s historical use, however, it does match the anticipated 3-month summer demand when retail sales are included. Future Expansion: Future expansion can be addressed by either increasing fuel deliveries or by adding additional tanks. Rate of Change of Population: The population of Larsen Bay has decreased by approximately 28% over the past I- years. The census data from 1990 and 2000 indicated a decrease in Page 2 of 6 Funding Request & Statement of Conformance population from 147 to 115, which results in a —2.5%/year growth rate, however, recent data indicates that the population is stabilizing at a more sustainable level. The base economy of tourism and fishing industry support (based upon the new harbor facility, not the cannery) appears to be a stabilizing economic factor. The projected future demand is estimated to remain equal to the current demand. If the community demand decreases, the frequency of filling can be decreased to match need, continuing to fully utilizing the tank farm capacity. Usable vs. Shell Capacity: A usable fuel storage capacity of 90% was used for bulk fuel storage capacity and 85% used for dispensing and intermediate tank storage capacity. Fuel Delivery Method: The primary method of fuel delivery is by barge. The project fuel storage capacity is based on meeting the estimated current and future (2009) 3-month fuel demand. The 1999 fuel delivery records were used to determine the current fuel demand. Seasonal Variations: No. 2 Diesel fuel demand is anticipated to be higher in the summer due to boat use, while No. 1 diesel use will be higher in the winter due to heating use. Gasoline demand is anticipated to be higher in the summer due to use in boats and other recreational equipment. The facility design is based on the 3-month summer demand. Infrastructure Development: The design capacity conforms to the criteria in the Commission’s Policy-Energy Project Design Capacity (April 26, 2002). The tank farm capacity is based on an estimated 10-year population growth projection applied to the 1999 fuel consumption data plus additional amounts associated with infrastructure expansion. Near term infrastructure expansion is as follows: = New Housing — Six new houses are anticipated to be constructed in the near future. The new houses will increase heating oil demand by roughly 3,000-gallons per year. BULK FUEL PIPELINES & DISPENSERS POLICY (April 26, 2002) Marine Header and Fill Pipeline: The facility is designed to receive fuel deliveries by barge at a new barge landing site. The new fuel delivery method will be through two new 4-inch, aboveground pipelines from the new headers located near the boat harbor breakwater. Distribution Pipelines: No distribution pipelines are included in this project. Dispensers: The project includes installation of a new dual-product (gasoline and diesel) retail dispensing system located at the tank farm. In addition, a new high flow diesel dispenser will be installed at the small boat harbor for filling boats. The dispensers will be controlled from the tank farm. COST CONTAINMENT FOR ENERGY PROJECTS POLICY (Revised April 26, 2002) Page 3 of 6 Funding Request & Statement of Conformance Cost Effective Design: The proposed design incorporates the double walled tanks for bulk storage and dispensing. The use of double walled tanks eliminates the need for a separate secondary containment system, which reduces the tank farm size and subsequent construction cost. The elimination of the secondary containment system also eliminates the need for the tank farm operator to monitor and drain a secondary containment system, reducing operation costs. The tank farm is to be built upon a new gravel pad that is to be constructed from locally available source. The Corps of Engineers states that Larsen Bay is not subject to flooding. In addition, the tank farm is to be constructed approximately 10 feet above the high tide level. The project is to incorporate only new tanks. Need Specific Design: The new facility locates the bulk fuel storage at the community’s small boat harbor. This location allows the installation of a dedicated City marine header without crossing private land, as the current facility requires (the existing marine header is located on the cannery dock and the barge off-loading pipeline crosses cannery property). The tank farm is located on the road to the harbor with good public access, however, the closest point that can be accessed by the fuel delivery barge is on the opposite end of the harbor, approximately 2,600 ft from the tank farm. The retail gasoline and diesel dispensing station will serve community users similar to the existing facility at the cannery. A truck filling station is to be constructed adjacent to the tank farm for filling the City delivery truck similar to the existing City tank farm. Fuel transfers to other facilities in the community will continue to be performed by the existing fuel delivery truck. The new Power Plant intermediate tank will incorporate overfill prevention devices. Energy Project Design Capacity Policy: See above. Proposed Capacity Comparison: The proposed net bulk fuel storage capacity is more than 120% of the current fuel storage capacity, due to the inclusion of retail fuel capacity that will be shifted from the Cannery to the City. The proposed facility net storage capacity is 115,050 gallons, which is 42,950 gallons more than the existing City tank farm. The increase in fuel storage capacity is primarily to provide No. | diesel (heating oil) storage and to meet retail gasoline and diesel demand previously provided by the cannery. Capacity Increase Existing Design Benchmark Capacity % Capacity (Gal) | Capacity (Gal) | Increase (%) | Increase (%) Variance 71,100 115,050 20% 60% 40% Page 4 of 6 Funding Request & Statement of Conformance Unit Cost Benchmark: The construction cost estimate for the entire project is approximately $1,758,933 million (total cost less CDR and BOP cost). Given a total gross storage capacity of 128,000 gallons (bulk tanks, dispensing tanks and intermediate tanks), the resulting cost per gallon is $13.74/gallon. The benchmark cost range for this tank farm is $12/gallon to $9.50/gallon. A Benchmark Target for this project is $11.30/gallon. Cost Variance Project Cost Design [Project Cost] Benchmark | Benchmark | Benchmark % Target Variance (Total $) _|Capacity (Gal)|_ (S/Gal) _| Range ($/Gal) ($/Gal) ($/Gal) Variance} $1,758,933 128,000 $13.74 $12 to $9.50 $11.30 $2.44 22% This relatively high cost is due to the following: tr 2), 2 Marine Dispenser: Traditionally the cannery has sold gasoline and diesel to the community. With the recent closures of the cannery, and the desire by the cannery to terminate retail sales to the community, the City has been filling larger diesel powered boats from the City fuel truck at the boat launch ramp, while smaller gasoline boats have been carrying fuel in small containers. Due to the hazards associated with transferring large quantities of diesel to vessels from the fuel truck, this project includes a marine diesel dispenser located on the harbor float. Note: Gasoline dispensing is not possible on the existing harbor floats due to Fire Code restrictions. Unique or Extraordinary Pipeline Requirements: Due to geographical conditions and limited available shore side property, the marine header must be located approximately 2,600 ft from the tank farm location. In addition, the mariner dispenser pipeline is 2,200 ft long in order to reach the harbor access ramp (see discussion above regarding need for marine dispenser). Inclusion of Day Tank Installations: Recent directives from the Denali Commission and Alaska Energy Authority indicate that code compliance and operational safety for day tanks need to be addressed in the design. The intent is to diminish risk of fuel system releases associated with incompatible, or incomplete, designs. This additional scope significantly affects cost containment due to the economy of scale associated with installing, or upgrading, day tank systems. Although the benefit may be great, the cost toward the construction is not offset by storage volume and inflates the cost per gallon. This project requires one complete installation to bring essential facilities into code compliance. Previous Sunk Costs: This project has used a substantial amount of money to run various scenarios with regards to participant inclusion/exclusion. The Design & CM contracts are in excess of what a “traditional” project would be due to the various project iterations. If these costs were to be reduced to a more traditional level, than there probably would be no cost containment variation. Page 5 of 6 Funding Request & Statement of Conformance Respectively Submitted for your consideration, Mark Schimscheimer AEA/REG Project Manager 269-4689 Larsen Bay Bulk Fuel Upgrade Project DENALI COMMISSION ACCEPTANCE:_The Capacity increase is justified by the loss of the cannery fuel storage and distribution. The need for a marine diesel dispenser in addition to the gas and diesel dispenser in town, as well as the longer than normal fill pipeline are reasonable and acceptable design features in this facility. You are urged to maintain your efforts to minimize the end project costs so that the final numbers are closer to the cost containment benchmarks, __.-| Formatted: Font: Not Bold, Font - OO - - - alae - _ color: Red Accepted:___/s/_ Kathy Prentki Date:__11/12/200 (Deleted) “(Deleted Rejected: Date: Denali Commission Staff Representative Page 6 of 6 WW _ EILCMF. EGEIVE September 30, 2003 (nese oct 01 "a | AlDEAI AEF Mr. Daniel L. Smith Regulatory Specialist Department of the Army U.S. Army Engineer District, Alaska P.O. box 898 Anchorage, Alaska 99506-0898 Re: City of Larsen Bay Bulk Fuel Upgrade Modification to DA permit 1-2002-0693 Dear Mr. Smith: Enclosed you will find two copies of the Provisional Permit No. 1-2002-0693, which have been executed by Alaska Energy Authority on behalf of the City of Larson Bay. Also enclosed is copy of a determination letter from the DNR Alaska Coastal Management Program, dated 9/11/03, stating that further review for consistency with the Alaska Coastal Management Program (ACMP) is not required. This ACMP letter satisfies the conditions of the Provisional Permit. As such, please execute and issue formal permits, as funding and construction of this project is becoming very time sensitive. As we discussed by phone today, the Provisional Permit Project Description contains a couple of errors. I have made corrections to each of the copies for clarification. Please contact me at (907) 273-1811 with any questions concerning this project. / Joe Daniels JD:jd:01-430 Attachments: Department of the Army Permit (2 copies) Archhecinre DNR Review not Required Letter, dated 9/11/03 Engineering Surveying Project Management cc: Mark Schimscheimer, Project Manager 139 East 51st Avenue achorage, AK 99503 vice (907) 273-1830 wx (907) 273-1831 P.O.Box 955 Barrow, Alaska 99723 Voice (907) 852-8212 Fax (907) 852-8213 Alaska Industrial Development and Export Authority AIDEA/AEA» Alaska Energy Authority STATEMENT OF CONFORMANCE WITH DENALI COMMISSION POLICIES & PROJECT FUNDING REQUEST Project: Larsen Bay Bulk Fuel Upgrade Submittal: AEA Project Budget 95% Design Construction Manager Budget & Commitment letter Construction Schedule City Project Approval Resolution Final Draft Business Operating Plan Date: October 1, 2003 Participants: City of Larsen Bay (City) Project Description: The construction project includes: a new tank farm for the City, new barge off-loading pipelines (gasoline and fuel oil), a new City retail dual-product dispensing facility, a new City high flow marine diesel dispenser, a new City tank truck loading station, anew City Power Plant intermediate tank. Status: The 95% design has been completed, a budget CM Construction Cost Estimate has been completed and the Business Plan has been developed. The City has reviewed, and accepted by resolution, the Conceptual Design Report, 95% design drawings (dated August 11, 2003), and Business Operating Plan dated -. The City has submitted a Resolution acknowledging acceptance of the 95% design and the Business Operating Plan developed by the Alaska Energy Authority. A Site Control Opinion has been developed for the tank farm, pipelines and intermediate tanks. No significant land issues have been identified for the tank farm piping, marine header and dispensers. A tidelands survey, and general property survey is underway to produce a separate lot and easements for the project, however, the City owns all the land that the project will be situated on. . Funding Request & Statement of Conformance The Environmental Assessment development has started, and a FONSI has been posted in the community. The EA is anticipated to be completed late in the October of 2003. Estimated Construction Cost: The estimated total cost for the Larsen Bay Bulk Fuel Upgrade project is $1,980,893. The Project Cost used for Cost Containment analysis is $1,758,933 ($13.74/gal), which includes the total project cost, less CDR and BOP expenses. This value includes a 10% construction contingency, which should be sufficient to account for variances that might occur during construction. FUNDING REQUEST Considering funding provided to date for this project ($2,038,140), the Alaska Energy Authority requests that funding be provided for this project as designed. The value of this request is: $(57,247) Attached is AEA’s Budget Estimate for the entire project, start to finish. DENALI COMMISSION POLICY COMPLIANCE PRIVATE ENTERPRISE POLICY (Draft February 18, 2002) The Private Enterprise Policy is maintained with this project. The Kodiak Salmon Packers facility has traditionally provided retail fuel sales in the community, however, the cannery owner/operator is in agreement that the City should provide retail fuel sales to the community due to the questionable future of the cannery. ENERGY PROJECT DESIGN CAPACITY POLICY (April 26, 2002) Design Capacity: Fuel is delivered to Larsen Bay by barge year round. The Denali Commission design capacity policy states that communities with year-round delivery capabilities be provided with a 2 to 3 month storage capacity. The proposed facility in Larsen Bay exceeds the City’s historical use, however, it does match the anticipated 3-month summer demand when retail sales are included. Future Expansion: Future expansion can be addressed by either increasing fuel deliveries or by adding additional tanks. Rate of Change of Population: The population of Larsen Bay has decreased by approximately 28% over the past 1- years. The census data from 1990 and 2000 indicated a decrease in Page 2 of 6 , Funding Request & Statement of Conformance population from 147 to 115, which results in a —2.5%/year growth rate, however, recent data indicates that the population is stabilizing at a more sustainable level. The base economy of tourism and fishing industry support (based upon the new harbor facility, not the cannery) appears to be a stabilizing economic factor. The projected future demand is estimated to remain equal to the current demand. If the community demand decreases, the frequency of filling can be decreased to match need, continuing to fully utilizing the tank farm capacity. Usable vs. Shell Capacity: A usable fuel storage capacity of 90% was used for bulk fuel storage capacity and 85% used for dispensing and intermediate tank storage capacity. Fuel Delivery Method: The primary method of fuel delivery is by barge. The project fuel storage capacity is based on meeting the estimated current and future (2009) 3-month fuel demand. The 1999 fuel delivery records were used to determine the current fuel demand. Seasonal Variations: No. 2 Diesel fuel demand is anticipated to be higher in the summer due to boat use, while No. 1 diesel use will be higher in the winter due to heating use. Gasoline demand is anticipated to be higher in the summer due to use in boats and other recreational equipment. The facility design is based on the 3-month summer demand. Infrastructure Development: The design capacity conforms to the criteria in the Commission’s Policy-Energy Project Design Capacity (April 26, 2002). The tank farm capacity is based on an estimated 10-year population growth projection applied to the 1999 fuel consumption data plus additional amounts associated with infrastructure expansion. Near term infrastructure expansion is as follows: = New Housing — Six new houses are anticipated to be constructed in the near future. The new houses will increase heating oil demand by roughly 3,000-gallons per year. BULK FUEL PIPELINES & DISPENSERS POLICY (April 26, 2002) Marine Header and Fill Pipeline: The facility is designed to receive fuel deliveries by barge at a new barge landing site. The new fuel delivery method will be through two new 4-inch, aboveground pipelines from the new headers located near the boat harbor breakwater. Distribution Pipelines: No distribution pipelines are included in this project. Dispensers: The project includes installation of a new dual-product (gasoline and diesel) retail dispensing system located at the tank farm. In addition, a new high flow diesel dispenser will be installed at the small boat harbor for filling boats. The dispensers will be controlled from the tank farm. COST CONTAINMENT FOR ENERGY PROJECTS POLICY (Revised April 26, 2002) Page 3 of 6 Funding Request & Statement of Conformance Cost Effective Design: The proposed design incorporates the double walled tanks for bulk storage and dispensing. The use of double walled tanks eliminates the need for a separate secondary containment system, which reduces the tank farm size and subsequent construction cost. The elimination of the secondary containment system also eliminates the need for the tank farm operator to monitor and drain a secondary containment system, reducing operation costs. The tank farm is to be built upon a new gravel pad that is to be constructed from locally available source. The Corps of Engineers states that Larsen Bay is not subject to flooding. In addition, the tank farm is to be constructed approximately 10 feet above the high tide level. The project is to incorporate only new tanks. Need Specific Design: The new facility locates the bulk fuel storage at the community’s small boat harbor. This location allows the installation of a dedicated City marine header without crossing private land, as the current facility requires (the existing marine header is located on the cannery dock and the barge off-loading pipeline crosses cannery property). The tank farm is located on the road to the harbor with good public access, however, the closest point that can be accessed by the fuel delivery barge is on the opposite end of the harbor, approximately 2,600 ft from the tank farm. The retail gasoline and diesel dispensing station will serve community users similar to the existing facility at the cannery. A truck filling station is to be constructed adjacent to the tank farm for filling the City delivery truck similar to the existing City tank farm. Fuel transfers to other facilities in the community will continue to be performed by the existing fuel delivery truck. The new Power Plant intermediate tank will incorporate overfill prevention devices. Energy Project Design Capacity Policy: See above. Proposed Capacity Comparison: The proposed net bulk fuel storage capacity is more than 120% of the current fuel storage capacity, due to the inclusion of retail fuel capacity that will be shifted from the Cannery to the City. The proposed facility net storage capacity is 115,050 gallons, which is 42,950 gallons more than the existing City tank farm. The increase in fuel storage capacity is primarily to provide No. 1 diesel (heating oil) storage and to meet retail gasoline and diesel demand previously provided by the cannery. Capacity Increase Existing Design Benchmark Capacity % Capacity (Gal) | Capacity (Gal) | Increase (%) | Increase (%) Variance 71,100 115,050 20% 60% 40% Page 4 of 6 “ Funding Request & Statement of Conformance Unit Cost Benchmark: The construction cost estimate for the entire project is approximately $1,758,933 million (total cost less CDR and BOP cost). Given a total gross storage capacity of 1 28,000 gallons (bulk tanks, dispensing tanks and intermediate tanks), the resulting cost per gallon is $13.74/gallon. The benchmark cost range for this tank farm is $12/gallon to $9.50/gallon. A Benchmark Target for this project is $11.30/gallon. Cost Variance Project Cost Design Project Cost} Benchmark | Benchmark | Benchmark % Target Variance (Total $) [Capacity (Gal)|_ ($/Gal) _| Range ($/Gal) | __($/Gal) ($/Gal) _ [Variance $1,758,933 128,000 $13.74 $12 to $9.50 $11.30 $2.44 22% This relatively high cost is due to the following: 1. Marine Dispenser: Traditionally the cannery has sold gasoline and diesel to the community. With the recent closures of the cannery, and the desire by the cannery to terminate retail sales to the community, the City has been filling larger diesel powered boats from the City fuel truck at the boat launch ramp, while smaller gasoline boats have been carrying fuel in small containers. Due to the hazards associated with transferring large quantities of diesel to vessels from the fuel truck, this project includes a marine diesel dispenser located on the harbor float. Note: Gasoline dispensing is not possible on the existing harbor floats due to Fire Code restrictions. Unique or Extraordinary Pipeline Requirements: Due to geographical conditions and limited available shore side property, the marine header must be located approximately 2,600 ft from the tank farm location. In addition, the mariner dispenser pipeline is 2,200 ft long in order to reach the harbor access ramp (see discussion above regarding need for marine dispenser). . Inclusion of Day Tank Installations: Recent directives from the Denali Commission and Alaska Energy Authority indicate that code compliance and operational safety for day tanks need to be addressed in the design. The intent is to diminish risk of fuel system releases associated with incompatible, or incomplete, designs. This additional scope significantly affects cost containment due to the economy of scale associated with installing, or upgrading, day tank systems. Although the benefit may be great, the cost toward the construction is not offset by storage volume and inflates the cost per gallon. This project requires one complete installation to bring essential facilities into code compliance. 4. Previous Sunk Costs: This project has used a substantial amount of money to run various scenarios with regards to participant inclusion/exclusion. The Design & CM contracts are in excess of what a “traditional” project would be due to the various project iterations. If these costs were to be reduced to a more traditional level, than there probably would be no cost containment variation. Page 5 of 6 -¥ Funding Request & Statement of Conformance Respectively Submitted for your consideration, Mark Schimscheimer AEA/REG Project Manager 269-4689 Larsen Bay Bulk Fuel Upgrade Project DENALI COMMISSION ACCEPTANCE: The Capacity increase is justified by the loss of the cannery fuel storage and distribution. The need for a marine diesel dispenser in addition to the gas and diesel dispenser in town, as well as the longer than normal fill pipeline are reasonable and acceptable design features in this facility. You are urged to maintain your efforts to minimize the end project costs so that the final numbers are closer to the cost containment benchmarks. LIT i Accepted:___/s/_ Kathy Prentki ke { en FIC, Date:__11/12/2003 Denali Commission Staff Representative Rejected: Date: Denali Commission Staff Representative Page 6 of 6 COLCMF. TRANSMITTAL LETTER If enclosures are not as noted, please notify us at once. TO: AEA ce Pr elu — DATE 7/23/03 owt } JOBNO. 01-430 JUL 23 2003 Lo/ PROJECT: Larsen Bay BFU ATTN: Mark Schimscheimer, WE ARE SENDING YOU: & Attached 0 Under separate cover via the following items: 0 Blueprints DO disks 0 Specifications 0 Originals O Samples (0 Change Order 0 Copy of letter [ Shop Drawings DATE COPIES No. DESCRIPTION 7/23/03 3 65% Design Development Drawings THESE ARE TRANSMITTED: & For your use 0 Approved as submitted O Resubmit copies for approval O For approval 0 Approved as noted O Submit copies for distribution 0 As requested (1 Returned for corrections O Return corrected prints 1 For review and comment 0 Prints returned after loan to us oO O For bids due , 20. REMARKS: Mark, If you need additional copies, please contact Dan Reynolds at 273-1810. cc: BY: Wiley W. Wilhelm Architecture ¢ Engineering « Surveying ¢ Project Management 139 East 51st Avenue « Anchorage, Alaska 99503 « Voice (907) 273-1830 ¢ Fax (907) 273-1831P.O. Box 955 Barrow, Alaska 99723 e Voice (907) 852-82 EGEIVE DEPARTMENT OF THE ARMY U.S. ARMY ENGINEER DISTRICT, ALASKA MAR 24 2003 P.O, BOX 6898 ELMENDORF AFB, ALASKA 99506-6898 REPLY TO AIDEA/AEA ATTENTION OF: MARCH 2 1 2003 Regulatory Branch South Section 1-2002-0693 Mr. Mark Schimscheimer Alaska Energy Authority/Rural Energy Group 813 West Northern Lights Blvd Anchorage, Alaska 99503-2407 Dear Mr. Schimscheimer: This is in regard to your application for a Department of the Army permit, file number 1-2002-0693, Larsen Bay 7, to construct a bulk tank farm for the City of Larsen Bay. In accordance with our March 19, 2003 telephone conversation with you, we have closed your permit application file for the referenced work as of the date of this letter. Closure of the file at this time will not preclude you from reopening your file at a later date should you wish to do so. Please be advised that construction of the activity you applied for, or any other activity under Corps of Engineers’ regulatory jurisdiction, without explicit authorization by the Corps of Engineers, will be considered a knowing violation of federal law. For informational purposes, we are forwarding a copy of this correspondence to the Office of Management and Budget, Division of Governmental Coordination, 550 West 7° Avenue, Suite 1660, Anchorage, Alaska 99501-3510. Please take a moment to complete and return the enclosed questionnaire. Our interest is to see how we can continue to improve our service to you, our customer, and how best to achieve these improvements. Upon your request, you may also provide additional comments by telephone or a meeting. We appreciate your efforts and interest in evaluating the regulatory program. Please contact me at (907) 753-2724, or by mail at the letterhead address, ATTN: CEPOA-CO-R-S, if you have any questions. For additional information about our Regulatory Program, visit our web site at www.poa.usace.army.mil/reg. Sincerely, Dahiel L. Smith Regulatory Specialist Enclosure \| \V (p . EGR e)) June 12, 2003 JUN 16 2003 AIDEA/AEA Allen Panamaroff, Mayor City of Larsen Bay P.O. Box 8 Larsen Bay, Alaska 99624 RE: Larsen Bay Bulk Fuel Project, Local Resources Inquiry Dear Mr. Panamaroff: URS would like to inquire as to the availability of local lodging and workforce in Larsen Bay to support the anticipated bulk fuel construction project in fall 2003. I have identified some resources that we would prefer to procure locally, if available at the time the project commences. This information will aid in planning and cost estimating for the project. Lodging: URS would like to inquire if a house is available within the community for rent during the construction project. The lodging will be used to house our superintendent and welder for an estimated period of three and one-half to four months. A two bedroom, one bathroom with food storage (refrigerator and freezer) and cooking capability (stove) is typically adequate, since we also use the lodging as an office space. I would also need to verify that telephone service is available, or could be installed at potential lodging sites. Please provide names of potential renters that we may contact. If posting a notice at the City Office with my contact information will work better, that is fine. Labor Force: URS anticipates the need for up to three local force-account employees during the project. Our initial evaluation requires one equipment operator, two laborers and one certified welder. The equipment operator is expected to be utilized for 50 to 60 percent of the project, as construction needs and schedule dictate. Two laborers will be utilized for the duration of the project. A certified welder, if available, would be utilized for 75 percent of the project. Please provide information on local prevailing wage rates and classifications. Borrow Material: There is a potential need for a significant amount of fill material, depending upon the design requirements (size) and adequacy of the existing storage pad that may be used for the tank farm. Smaller quantities of material may be required for other miscellaneous construction needs. Please provide a cubic yard rate for fill, in place at your borrow pit. Heavy Equipment: URS anticipates utilizing the City-owned Caterpillar D-8, John Deere 450 Dozer, Case Excavator, and Dump truck. Typically these resources are lended as “in-kind” contributions by the community and URS provides needed repairs and maintenance on equipment in return for their use. URS Corporation 2700 Gambell St., Suite 200 Anchorage, AK 99503 Tel: 907.562.3366 Fax: 907.562.1297 URS Allen Panamaroff City of Larsen Bay June 12, 2003 Page 2 Please provide anticipated availability of the heavy equipment and a list of repairs and/or parts that are currently known. Information, such as Make, Model, Serial Number and other pertinent information, such as existing modifications to the equipment, also help URS in cost estimating and procurement. URS would also like to inquire if a four-wheel drive pick-up is locally available to rent for the duration of the project. I sincerely enjoyed visiting your community last month and certainly look forward to the opportunity to complete this project for Larsen Bay. If you have any questions or concerns regarding any requests within this letter, or need additional information, please contact myself or the Construction Manager, Marc Massengale, at your earliest convenience. Sincerely, Vi VLA A.D. Norford, P.E. Construction Engineer ADN/mm CE Mark Schimscheimer Architecture Engineering Surveying Project Management 39 East 51st Avenue \nchorage, AK 99503 Joice (907) 273-1830 Fax (907) 273-1831 P.O. Box 955 Barrow, AK 99723 Voice (907) 852-8212 Fax (907) 852-8213 EGEIWE| Li JUL 14 2003 | Y) July 10, 2003 7 AIDEA/AE/ Mr. Mark Schimscheimer Alaska Energy Authority/Rural Energy Group 813 West Northern Lights Blvd. Anchorage, AK 99503 Re: Phase II Budget Increase Larsen Bay BFU NTP No. 30, Contract No. AEA-01-208 Dear Mr. Schimscheimer: j C)LCMF.. Due to the changes in the project scope (tank farm relocation and change in participants), LCMF’s existing Phase II NTP budget for this project will be insufficient to complete the original scope of work. As of June 30, 2003, the NTP budget balance is roughly $3,300. Work completed to date includes the survey, geotechnical investigation and design for the original tank farm site, and the survey and conceptual design for the new tank farm site. The remaining effort required to complete Phase II work at the new site is estimated to be approximately $30,000 (see following breakdown). Construction Documents Fire Marshal Review EA Modifications/completion Geotechnical Investigation RSA Engineering Site Control Total Budget Increase Request = $14,000 $5,600 $2,000 $2,500 $4,400 $1,500 $30,000 Given the limited remaining budget, and potential for unforeseen issues arising, I recommend that the project budget be increased by $30,000, for an NTP total of $98,607. Thank you for considering this budget increase request. Please let me know if this budget increase is acceptable. Unless informed otherwise, LCMF is continuing with the new design. Please free to contact me at 273-1851 if you have any questions or comments. ALLE Wiley W. Wilhelm, P.E. Project Manager WWW:www:01-430 LARSEN BAY 352" Stall Floats Ot SK:25"-onc. PRICE: $1, 700,000 GRAPHIC SCALE NOTE: DO NOT SCALE FROM THESE PLANS-USE DIMENSIONS LARSEN BAY BOAT HARBOR PATH: Q: \ Kak \ 53746 \Planset \GenlO&uplandscontours.dwg LARSEN BAY STATE OF ALASKA Project No. 53746 ALTERNATE F PLOT: fr, O2/Feb/01 04:03PM Leonard DESCRIPTION OF CHANGE: DEPARTMENT OF TRANSPORTATION ALASKA | DESIGNED BY: PROJECT NO. 53746 DRAWN BY: DATE: January 2001 AND PUBLIC FACILITIES SOUTHEAST REGION BY: = rE cClonRrD CHECKED BY: oF REevr sr ows SHEET ? OF ?7 He \ACADOWG\BORO\3029.. 0g Wed Nov 05 16:07:50 1997 26-0° Tt 6-02 mb 35-01 us 38-07 mB PL 92-203 TRACT D pay PL 92-203 TRACT E KNIAG . + | ae =— a +e + + +, + it 4 Gg + O tL 29-01 ss tt Tt TL a Ss 30-01|30-03 A e e | Se 2 Ww USS 48721 nT v “« TR_O '30-04| 30-02} / oe \. nr A Ss \| soos $ ‘ PoP TL 29-02 o 7; agEN USS 4872 4 uss,42 ; e er rT _ re | “EN at * a2 > ! gs © S A x. < ot , . =a USS 672 ’ ae " ; ) 7 ¥ a w 2-01" of 3 2 32-02 WereL é oS & ee RY “Lh eS g x x Ree ager of % eo x a ~~ za 32-07 Ng Oe a . " ad Oe fe EM Sos s 1 fo | inl & 7 og 2 cS 8 “\ Ss © TRACT 37 vot V 2-05 | Js 37 3 © \ AY 2 a Ss & $ é ve ity 14E)3 e ~ a Cal mB ee LB Munrci; ty Low Site # aad LB CG 1 $Oay AG, HE F ) € yesen f tldep 7 fe v : ' 4©3 bulk Fuel shovage race uby j Site #2 Adyjocesl Gs proposed bo ot Hor bor AUG 6 8 200: SEP 04 2093 ! Site Control Opinion ? 2003 Tank Farm Site, Pipeline, Marine Header and Dispenser: /- AIDEA/AEA Larsen Bay, Alaska As requested, I have reviewed the land status for the Larsen Bay Fuel System Upgrade project. Land Status Summary Land records were researched at the Bureau of Land Management, the State Department of Commerce and Economic Development, the State Department of Natural Resources and the State Recording Office. Research of the State Recording Office information was conducted on line. Tank Farm. The new proposed fuel tank farm appears to be located on a parcel of land identified as Tract 37 which is within sections 31 and 32, Township 30S., Range 29W. Seward Meridian. The City of Larsen Bay is the owner of record for this tract. Koniag, Inc., successor in interest of Nu-Nachk Pit Inc, issued a statutory quitclaim deed to the City of Larsen Bay on July 30, 1997. The deed was recorded on August 18, 1997, at Book 151, page 426, in the Kodiak Recording District. A copy of the recorded deed is attached. Fuel pipeline (upland portion). The proposed new fuel pipeline appears to cross Tract 37, Tract H and Lot 10, in Section 31, Township 30S. Range 29 W., Seward Meridian. The City of Larsen Bay owns all of these parcels by the same statutory quitclaim deed referenced above. Additionally, the City also owns Lot 11, which is adjacent to Lot 10 to the south and Tract F which, is adjacent to Lots 10 and 11 to the east. Fuel pipeline, marine header, and marine dispenser (tide and submerged land portion). Portions of the pipeline and the marine header and dispenser will be on tide and submerged land. The State of Alaska has jurisdiction over tide and submerged land. However, the City of Larsen Bay has applied (ADL 227775) for certain tide and submerged land in Larsen Bay. The application includes the project area. On September 24, 2001, the State of Alaska, Division of Mining, Land, and Water issued a “Final Finding and Decision” concerning the conveyance of the tide and submerged land to the City of Larsen Bay. The final finding was that it was in the best interest of the State to convey about 98 acres of tide and submerged land to the City of Larsen Bay. This area includes the small boat harbor and the marine header and dispenser areas. The decision states that “management authority will transfer to the City when this decision goes into effect.” The decision was not appealed and became effective on October 15, 2001. Therefore, the City of Larsen Bay has management authority for the tide and submerged land applied for under ADL 22775. A copy of the decision, which includes a map of the area to be conveyed, is attached. On February 25, 2002, the State issued survey instructions for the survey of the tide and submerged land applied for by the City. The City must have a survey completed before actual title can be transferred. Note: A 400 hundred foot portion of the road to the dock was apparently constructed with BIA funding. This portion of the road is located on tideland. As noted above the City has management authority over this portion of tideland. Allan Panamaroff, Mayor of Larsen Bay, verified that the road was indeed built with BIA funds. However, he also stated that the City has a maintenance agreement with BIA and that the City has management and maintenance authority for the road. Site control summary The proposed tank farm and the upland portion of the pipeline appear to be on land owned by the City of Larsen Bay. The City of Larsen Bay has been granted management authority for the tide and submerged land under application. Accordingly, the City has the authority to proceed with desired management action within the application boundary. Therefore, in my opinion, the City of Larsen Bay has site control for the entire project. It is recommended that the City proceed with the required survey of the tide and submerged land, so that actual title can be transferred to the City. Disclaimer: This site control opinion does not purport to insure, warrant or certify title. The research of the Kodiak Recorders Office records was limited to a review of the computerized records. The opinion is the result of a diligent research effort as described above. Prepared by fth Wat Rick Elliott Land Consultant for LCMF, Inc. August 7, 2003 Attachment: Statutory Quitclaim Deed Final Finding and Decision Kodiak Recording District After Recording Return To: City of Larsen Bay P.O. Box 8 Larsen Bay, Alaska 99624 STATUTORY QUITCLAIM DEED KONIAG, INC., an Alaska corporation (hereinafter “Grantor"), the address of which is 4300 B Street, Suite 407, Anchorage, Alaska 99503, as the successor in interest to the rights and obligations of Nu-Nachk Pit Inc., the former village corporation for the community of Larsen Bay, Alaska, hereby conveys and quitclaims to CITY OF LARSEN BAY, an Alaska municipal corporation, the address of which is P.O. Box 8, Larsen Bay, Alaska 99624, (hereinafter “Grantee”), as settlement of Grantee's claims under § 14(c3) of the Alaska Native Claims Settlement Act, P. L. 92-203, 85 Stat. 688, as amended (hereinafter "ANCSA"), all interest Grantor may have, if any, in the surface estate of the following described real property located in the Kodiak Recording District, Third Judicial District, State of Alaska: T.30S., R.29W., Seward Meridian Section 30 SE } NW}, containing 40.00 acres Lot 2, containing 34.96 acres Lot 6, containing 16.38 acres Lot 7, containing 27.17 acres Lot 9, containing 26.57 acres a" ale , containing 40.00 acres Lot 10, containing 23.39 acres Lot 11, containing 35.42 acres Lot 12, containing 11.37 acres Lot 13, containing 7.58 acres Lot 14, containing 8.36 acres Lot 15, containing 13.37 acres Lot 19, containing 36.91 acres Lot 20, containing 25.16 acres asa See! ~ O51 427 Tract 37, (extended into Section 32) containing 178.20 acres Section 32 WiW3iS}NE}, containing 20.00 acres NWiNW!SE }, containing 10.00 acres NE iSWiNW3, containing 10.00 acres S3SW1NW}, containing 20.00 acres Lot 1, containing 32.23 acres Lot 6, containing 8.97 acres Lot 9, containing 8.53 acres Lot 10, containing 3.93 acres Lot 11, containing 8.09 acres Lot 12, containing 8.45 acres Lot 13, containing 0.01 acres Lot 14, containing 6.32 acres Lot 15, containing 18.64 acres Lot 16, containing 12.89 acres Lot 3, Block 1, Tract A, USS 4872, containing 3.363 acres; Block 11, Tract A, USS 4872, containing 2.37 acres; Tracts A, C, F and H of Plat No. 97-9 filed in the Kodiak Recording District on April 21, 1997, containing 512.32 acres Altogether containing a total of 1,231.953 acres. TOGETHER WITH, ALL AND SINGULAR, the tenements, hereditaments and appurtenances thereunder belonging or in anywise appertaining. SUBJECT to all restrictions, reservations, limitations, terms and conditions of record and the provisions of Section 14(c\3) of ANCSA. THOSE LANDS described as being in Lots 15, 19, 20 and Tract 37 in Section 31, in Lots 12, 13, 14, 15, 16 in Section 32, in Lot 3, Block 1 of Tract A in USS 4872 and in Tract A, C, F and H as described on Plat No. 97-9 are also SUBJECT TO all restrictions, reservations, limitations and terms set forth in STATUTORY QUITCLAIM DEED -2- 0151 428 Interim Conveyance No. 117, issued by the United States of America to Koniag, Inc. and recorded at Book 41, page 875 et seq. in the Kodiak Recording District. ALL OTHER LANDS conveyed hereunder are also SUBJECT TO all restrictions, reservations, limitations and terms set forth in Patent No. 50-78-0089 issued by the United States of America to Koniag, Inc. and recorded at Book 41, Page 897 et seq. in the Kodiak Recording District. Grantee acknowledges that this conveyance is to be made pursuant to the provisions of Section 14(cX3) of ANCSA, and is in satisfaction of Grantee's claims under said section. This conveyance is expressly subject to all reservations and rights arising under ANCSA, if any. DATED this 30% day of July, 1997. GRANTOR: KONIAG, INC. — By: flex. Z Mp iken - Dennis Metrokin Its President GRANTEE: CITY OF LARSEN BAY By: Bacal lilo Its Mayor STATUTORY QUITCLAIM DEED -3- rat ao ae rae te 0154 429 ATTEST: By: Yo CH i Vee 1 City Clerk li STATE OF ALASKA THIRD JUDICIAL DISTRICT THIS IS TO CERTIFY that on this 30 “day of <Ju 1997, before me, the undersigned, a Notary Public in and for the State of Alaska, duly commissioned and sworn, personally appeared DENNIS METROKIN of KONIAG, INC., a corporation organized and existing under the laws of the State of Alaska, to me known and known to me to be the President of said corporation and acknowledged to me that he signed the foregoing instrument freely and voluntarily for and on behalf of said corporation by authority of its Board of Directors for the uses and purposes therein mentioned. ) ) 8s. ) GIVEN UNDER MY HAND and official seal the day and year last above written. er STATE OF ALASKA W/, g . ROTARY ReUS otary Public in and for Alaska 224 IN. LUKIN eee 3 re ao a My Commission Expires: _7-/-79 _ een ane STATE OF ALASKA ) ss. THIRD JUDICIAL DISTRICT ) (= THIS IS TO CERTIFY that on this So? day of ah 1997, before me, the undersigned, a Notary Public in and for the State of Alaska, duly commissioned and 3worn, personally appeared }ef-4 2. Lukin, of KONIAG, INC., a corpora: ion organized and existing under the laws of the State of Alaska, to me known and known to me to be the Assistant Secretary of said corporation and acknowledged to me that he signed the foregoing instrument freely and voluntarily for and on behalf of said corporation by authority of its Board of Directors for the uses and purposes therein mentioned. GIVEN UNDER MY HAND and official seal the day and year last above written. de. as ae nee a ke 0151 430 STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this we day Of ty 1997, before me, the undersigned, a Notary Public in and for the State of Alaska, duly ‘commissioned and sworn, personally appeared ranx (\ Carlson of CITY OF * LARSEN BAY, a municipal corporation organized and existing under the laws of the State of Alaska, to me known and known to me to be the Mayor of said municipal corporation and acknowledged to me that he had in his official capacity aforesaid executed the foregoing instrument as the free act and deed for the uses and purposes therein stated. GIVEN UNDER MY HAND and official seal the day and year last above written. STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) 1997, before me, the undersigned, a Notary Public in ay for the State of Alaska, duly commissioned and sworn, personally appeared fhe Act of crry OF LARSEN BAY, a municipal corporation organized and g under the laws of the State of Alaska, to me known and known to me to be the City Clerk of said municipal corporation and acknowledged to me that he had in his official capacity aforesaid executed the foregoing instrument as the free act and deed for the uses and purposes therein stated. GIVEN UNDER MY HAND and official seal the day and year last above written. * Vath: 67-2674 Coociee Rat v He My Commission Baxpiresi wn —*- ; oO A. lu ww SF oy DIST! oT REQUES i 2D BY . So ploram bay 97 AUS18 PA 1 $2 STATUTORY QUITCLAIM DEED -5- Macaca im cal ee ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF MINING, LAND AND WATER FINAL FINDING AND DECISION CONVEYANCE OF TIDE AND SUBMERGED LAND UNDER AS 38.05.825 CITY OF LARSEN BAY ADL 227775 This final finding and decision is intended to complement and update the preliminary finding and decision for this action dated August 10, 2001. Action: This final finding and decision finds that it is in the best interest of the state to convey 98 acres, more or less, of tide and submerged land to the City of Larsen Bay, Alaska. Authority: This action is authorized pursuant to: AS 38.05.825; AS 38.05.035(e); AS 38.05.125; AS 38.05.127; 11 AAC 53.300-330; 11 AAC 55.040. Administrative Record: Department of Natural Resources case file ADL 227775 comprises the administrative record used as the basis for this decision. Public Notice and Discussion: Public notice announcing the preliminary finding and decision and soliciting comments was published in the Kodiak Daily Mirror and Anchorage Daily News; posted at the US Post Office in the cities of Larsen Bay and Kodiak; posted on the State’s internet website under Online Public Notice. Notice was sent to the Kodiak Island Borough, Kodiak Salmon Packers, Inc. at Larsen Bay and to five other adjacent upland owners. Courtesy notice was sent to: Koniag, Inc.; Larsen Bay Traditional Tribal Council; and, Native Village of Karluk. Mr. Bob Maschmedt, Jr., manager of Kodiak Lodge at Larsen Bay commented that a small boat harbor is something the City of Larsen Bay has needed for a long time. Mr. Tom Panamaroff, Corporate Affairs Manager for Koniag, Inc. commented that Koniag heartily endorses the proposed tideland conveyance and that development of the harbor will provide safe moorage for vessels not only from Larsen Bay but also other communities that fish the west side of Kodiak Island; Koniag supports the efforts of the villages on Kodiak to diversify and develop their communities. Ms. Cathy Roy with Kodiak Lodge at Larsen Bay commented that employees of Kodiak Lodge have been really excited about the prospect of having a small boat harbor in Larsen Bay. Finding: The City of Larsen Bay qualifies for this conveyance under AS 38.05.825. The purpose of the conveyance is to provide land for development of a boat harbor at Larsen Bay and thereby support the general economic development of the City and the Kodiak Island Borough. This final finding and decision complements and updates the preliminary finding and decision ¢ Final Finding and Decision Aleutians East Borough ADL 227852 Page 2 of 2 dated August 10, 2001. This conveyance is subject to those stipulations contained in the preliminary finding and decision with the exception that the tidelands will not be classified. Unclassified tidelands may be conveyed under AS 38.05.825 provided the proposed use of the land is consistent with a land use plan adopted by the municipality and the land is required for the accomplishment of a public or private development approved by the municipality. This conveyance meets fully both requirements. Public notice has been accomplished in accordance with AS 38.05.945. The City must survey the tidelands at City expense. Final Finding and Decision: The finding presented above has been reviewed and considered. The case file has been found to be complete and the requirements of all applicable statutes have been met. I find that it is in the best interest of the state to proceed with this conveyance of tide and submerged land to the City of Larsen Bay. Management authority will transfer to the City when this decision goes into effect (see Appeal Provision). aa UY A—— G-24-O Bob Loeffler, Director Date Division of Mining, Land and Water Appeal Provision: A person affected by this decision who provided timely written comment or public hearing testimony on this decision may appeal it, in accordance with 11 AAC 02. Any appeal must be received by October 15, 2001 and may be mailed or delivered to Pat Pourchot, Commissioner, Department of Natural Resources, 550 W. 7th Avenue, Suite 1400, Anchorage, Alaska 99501; faxed to 1-907-269-8918, or sent by electronic mail to dnr_appeals@dnr.state.ak.us. If no appeal is filed by that date, this decision goes into effect October 25, 2001. This is a final administrative order and decision of the department for purposes of an appeal to Superior Court. An eligible person must first appeal this decision in accordance with 11 AAC 02 before appealing this decision to Superior Court. A copy of 11 AAC 02 may be obtained from any regional information office of the Department of Natural Resources. ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF MINING, LAND & WATER PRELIMINARY FINDING AND DECISION CONVEYANCE OF TIDE AND SUBMERGED LAND UNDER AS 38.05.825 CLASSIFICATION OF TIDE AND SUBMERGED LAND UNDER AS 38.05.300 CITY OF LARSEN BAY ADL 227775 Proposed Action The City of Larsen Bay has applied for certain tide and submerged lands situated in Larsen Bay pursuant to AS 38.05.825. The purpose of this proposed conveyance is to provide land for development of the City’s small boat harbor and support the general economic development of the City and Kodiak Island Borough. Authority This proposed conveyance and classification action is authorized pursuant to the following state statutes and regulations: (conveyance) AS 38.05.825; AS 38.05.035(e); AS 38.05.125; AS 38.05.127; 11 AAC 53.300-.330; (classification) AS 38.04.065; AS 38.05.300; 11 AAC 55.030-.040; 11 AAC 55.215. The undersigned has been delegated authority to promulgate this decision under AS 38.04.065 and AS 38.05.825 as indicated in the Division of Mining, Land and Water Delegations and Redelegations dated February 15, 2000. Administrative Record Department of Natural Resources case file ADL 227775 comprises the administrative record used for the basis of this decision. Discussion Location i Geographic: The City of Larsen Bay is located on the west side of Uyak Bay at the entrance to Larsen Bay on the northwest coast of Kodiak Island about 65 miles southwest of the City of Kodiak. 2. Borough/Municipality: Kodiak Island Borough as Native Regional Corporation: Koniag, Inc. 4. Native Village Corporation: Nu-Nachk Pit Inc. (Nu-Nachk Inc. merged with Koniag in 1980. Larsen Bay Traditional Tribal Council is recognized by the Bureau of Indian Affairs as the official governing body of the community of Larsen Bay.) 5. Coastal District: Kodiak Island Borough 6. Legal Description: A parcel of tide and submerged land in Larsen Bay situated in Section 31, Township 30 South, Range 29 West, Seward Meridian, Alaska, more particularly described as follows: Beginning at common corner of Section 1, 6, 31, 36: Thence north along the west boundary line of Section 31 to the Mean High Water line of Larsen Bay THE TRUE POINT OF BEGINNING; thence, north along the west boundary line of Section 31 1070 feet, more or less, to Corner S-N 1/64; thence east 1980 feet, more or less, to Corner SE-NW 1/64; thence northeasterly 660 feet, more or less, to Corner No. Preliminary Finding & Decision City of Larsen Bay ADL 227775 Page 2 of 6 3 of Tract 1, Alaska Tideland Survey No. 68 (ATS 68); thence east along line C2-C3 of Tract 1, ATS 68 1344 feet, more or less, to the Mean High Water line of Larsen Bay; thence southerly and westerly along the Mean High Water line of Larsen Bay 5100 feet, more or less, to THE TRUE POINT OF BEGINNING, excluding Tract E of U.S. Survey 4872, containing approximately 98 acres. This legal description is to be conformed to the final field survey of these lands. Me USGS Topographic Map: Kodiak C-6 & Karluk C-1 (1:63360 scale) 8. Attachments: Map and Status Plat. Title 1. The State acquired title under the Submerged Lands Act of 1953 (P.L. 31, 83rd Congress, First Session; 67 Stat. 29). Note: The tide and submerged lands here proposed for conveyance to the City are situated within the boundaries of the Alaska Maritime National Wildlife Refuge. Public Law 96-487 (Alaska National Interest Lands Conservation Act)(ANILCA) Section 303, established the Alaska Maritime National Wildlife Refuge. PL 96-487 gives the Federal government management authority over the fish, fowl and mammals within the Refuge, as well as those other interests outlined in subsection (1)(B) of the Act. It is the State’s position that PL 96-487 does not retain or grant title to the tide and submerged lands adjacent to Kodiak Island. 2 Restrictions/Reservations: This conveyance will be subject to any restrictions, reservations or exceptions in Section 6(m) of the Alaska Statehood Act and the Submerged Lands Act of 1953. 3. Third Party Interest: The following people were identified by the City of Larsen Bay as owners of land adjacent to this tideland selection: Mr. Mike Carlsen, POB 54, Larsen Bay, AK 99624 Mr. Lin Guard, #6CR3189, Aztec, NM 87410 Mr. Jim Hamilton, POB 90310, Anchorage, AK 99509 Mr. Robert Maschmedt, 3204 NE 123” Street, Seattle, WA 98125 Ms. Jane Petrich, POB 2842, Kodiak, AK 99615 There are no third party interests situated on or in the tidelands. Background The City of Larsen Bay has filed an application under AS 38.05.825 for 98 acres, more or less, of tide and submerged land in Larsen Bay, Kodiak Island, Alaska. The purpose of the City’s application is to acquire land for development of a small boat harbor and associated facilities. The City’s comprehensive plan identifies development of a small boat harbor as the highest priority capital improvement project of the community (Larsen Bay Comprehensive Development Plan, City of Larsen Bay, Kodiak Island Borough, Alaska, July 1984, p. 65). Construction of a breakwater and mooring basin were completed in 1997. The Bureau of Indian Affairs is managing the current phase of development of the harbor, which includes construction of a “road, boat ramp, pad and harbor floats inside the Larsen Bay breakwater.” (ACMP Final Consistency Finding - Project AK 0105-12AA, July 19, 2001) Preliminary Finding & Decision City of Larsen Bay ADL 227775 Page 3 of 6 Planning and Classification Larsen Bay is situated in the Kodiak Island Borough. There is no state land management plan for the borough. The tidelands proposed for conveyance are unclassified. The decision to classify the tidelands will be made as part of this best interest finding. The tidelands will be classified Waterfront Development. Upon a final decision to classify and convey the tidelands, a Classification Order will be issued under authority granted by AS 38.04.065 and AS 38.05.300 to the Commissioner of the Department of Natural Resources. Uplands Ownership: Adjacent uplands are owned by the City, Koniag, Inc. (Nu-Nachk Pit) and private owners. However, the sub-surface estate on the uplands is not owned by the Native regional corporation Koniag, Inc., rather it is owned by the federal government and managed by the by US Fish & Wildlife Service (pursuant Section 22(g) of 43 USC 1621(g)). Disposition of Lease Application ADL 225129: This is the City of Larsen Bay’s tideland lease application for the small boat harbor. DNR’s southcentral regional office anticipates closing the City’s application for lease upon a final decision to convey the tidelands to the City. Municipal Approval: Alaska Statute 38.05.825 stipulates that the land to be conveyed must be “required for the accomplishment of a public or private development approved by the municipality.” [emphasis added] Approval of boat harbor development at Larsen Bay is demonstrated by the City’s comprehensive plan, which identifies small boat harbor construction as the City’s Priority No. 1 capital improvement project. Coastal Zone Consistency: This action is on the A List (Categorically Consistent Approvals) of the Classification of State Agency Approvals, dated March 30, 1999 (OMB DGC). A land disposal under AS 38.05.825 does not require an ACMP coastal zone consistency review. (An ACMP final consistency finding for the City’s small boat harbor project was issued July 19, 2001, as noted above.) Navigable and Public Waters The waters of Larsen Bay are navigable and public. Access Access to Larsen Bay is by plane or boat. The harbor site can be accessed by local road. The small boat harbor project includes construction of a new access road, pad and boat ramp. A public access easement 50 feet in width will be reserved seaward of the mean high water line of any water body affected by tidal action. Mineral Entry No mineral closing order has been requested or is proposed at this time. Environmental Risk It is DNR’s management responsibility to protect the overall public interest if there is a reasonable expectation that hazardous contamination exists on land being disposed of. No hazardous material or contamination from hazardous material is known to exist on the subject tide and submerged land. Environmental risk associated with this proposed conveyance should be minimal. Preliminary Finding & Decision City of Larsen Bay ADL 227775 Page 4 of 6 Survey and Appraisal The subject tide and submerged lands are unsurveyed. Any lands approved for conveyance must be surveyed at City expense before a title document can be issued. The land will be conveyed to the City at no cost and appraisal, therefore, is not necessary. Agency Review Agency review was conducted July 13- July 31, 2001. Comment was requested from the Alaska Dept. of Transportation & Public Facilities, Dept. of Fish &Game, Dept. of Environmental Conservation and Dept. of Natural Resources. Comment was requested from the Kodiak Island Borough, Community Development Department. The Habitat and Restoration Division of the Department of Fish & Game responded that they had no objection to the conveyance. The Community Development Department of the Kodiak Island Borough responded that they had no objection to the conveyance and stated that the borough strongly supports development of a small boat harbor facility to be operated by the City of Larsen Bay. No other comments or objections were received. Alternatives L. Deny the City’s request based on a finding that the public interest in retaining state ownership of the tidelands outweighs the City’s interest in obtaining the tidelands. This alternative does not respond to the need for the tidelands to support community growth and economic development of the City of Larsen Bay. a Approve the conveyance of the tidelands to the City based on a determination that the conveyance meets the purposes and requirements of AS 38.05.825. This alternative will allow the tidelands to be developed as planned, will promote economic development for the City of Larsen Bay and support the general economic infrastructure development of the Kodiak Island Borough. Recommendation It is recommended that the subject tide and submerged lands be classified and conveyed to the City of Larsen Bay, subject to: 1) Platted and valid existing easements and reservations. 2) Reservation of mineral estate pursuant to AS 38.05.125. 3) Reversion of title upon dissolution of the municipality pursuant to AS 38.05.825(d). 4) A perpetual public access easement, 50 feet wide, seaward of the mean high water line along any waterbody affected by tidal action. 5) Grantee takes title to the tidelands subject to any restrictions, reservations or exceptions in Section 6(m) of the Alaska Statehood Act and the Submerged Lands Act of 1953. Preliminary Finding & Decision City of Larsen Bay ADL 227775 Page 5 of 6 6) Grantee takes title to the tidelands subject to the rights of the public under the Public Trust Doctrine. 7) Management authority will transfer to the City at the time the final finding and decision to convey becomes effective. Vuk Mufehect fo er Adjudicator Date Scope and Finding The scope of administrative review, under AS 38.05.035(e)(1-2), for this proposed land transfer is limited to the decision to classify the land and transfer title of the land from the State to the City. Except for the harbor development at Larsen Bay, the scope of this review does not take into account any future development, or the effects of such, that may occur after transfer to the City. I find that the proposed action is in the State’s best interest and it is hereby approved to proceed to public notice. in D~ &- 10-0 Dick Mylius, Chief Date Resource Assessment and Development Section Public Notice, Decision and Appeal Procedures A public notice, announcing the preliminary finding and decision and soliciting comments, will be published in the Kodiak Daily Mirror and the Anchorage Daily News per AS 38.05.945(b)(3). The post office in Larsen Bay and Kodiak will be requested to post the notice per AS 38.05.945(b)(3)(B). Notice will be sent to the Kodiak Island Borough pursuant to AS 38.05.945(c)(1). Public notice on the Internet will be posted on the State’s web page (http://www.state.ak.us) under Online Public Notice. Notice will be sent to the Kodiak Island Borough, Community Development Department. Notice will be sent to Kodiak Salmon Packers, Inc. at Larsen Bay and to other adjacent upland owners. Courtesy notice will be sent to: Larsen Bay Traditional Tribal Council, Native Village of Karluk and Koniag, Inc. The public is invited to comment on this preliminary finding and decision to transfer ownership of the subject tide and submerged lands to the City of Larsen Bay. Copies of the preliminary finding and decision are available from the Division of Mining, Land and Water, Resource Assessment and Development Section (RADS), Attention: Mike Mitchell, 550 W 7" Ave, Ste 1050, Anchorage, AK 99501-3579; telephone: 907-269-8531; e-mail: mikemi@dnr.state.ak.us. Any comments must be received in writing by the Division of Land at the above address on or before 5 p.m., September 14, 2001 to ensure consideration. Following the comment deadline, all written responses will be considered and this decision may be modified to incorporate public comments. If no significant changes are required, the preliminary finding and decision including any minor changes will be issued as the final finding and decision of the Department of Natural Resources without further notice. Preliminary Finding & Decision City of Larsen Bay ADL 227775 Page 6 of 6 The final finding and decision will set out the applicable process for appealing the decision under AS 38.05.035(i)-(j). A copy of the final finding and decision will be available at the address above and will be sent to any person who comments on the preliminary finding and decision. Only those persons who comment during the comment period will be eligible to file an administrative appeal of the final finding and decision, and only those who file an administrative appeal can later appeal to the superior court. The points on appeal to the superior court are limited to those presented to the commissioner in the person’s administrative appeal. The Department of Natural Resources is prepared to accommodate individuals with disabilities by providing auxiliary aids or services when requested. Individuals with audio impairments who wish to respond to this decision by telephone may call the department’s Public Information Center in Anchorage between the hours of 11:00 a.m. and 5:00 p.m., Monday through Friday at TDD# 269-8411. Attachments: Map and Status Plat (modified). © mremok—ceorosica: sumer wasnineron.b = 1947 ae 48Q97 ak = Yodiak 2-6 2 ‘- ay 4 , al Geological Sui Karluk (UT Mapped, edited, and published by the 1 Survey aa Sontrol by NOS/NOAA and USCE ROAD CLASSIFICATION Tonogranhy bv chotogrammetric methods from aerial photograohs oe @oo0 oo i eso KOOO i i SEC 31 TOWNSHIP 30S RANGE 29W OF THE SEWARD MERIDIAN, ALASKA \SBReis/- yageen AY. AIRPORT ! : Bao il gues i A i T, i i ‘A PRODUCT OF TE sonuraee or wrt mamnce | SEC 31 4s neconns prema sorrow | SP TWP 30S PLAT CURRENT TO O17 12001, REFOR TO THE DNR IWAYS CLOSE ON ALL LATS SATUS AT RACKING sYETEM o@ENMED FOR | RNG 29W OTHER PENDING ACTIONS ON THIS TOWNSHIMPLAT and cece sy, __ Teri Lawson ‘USER GEORGE VERSION. Ata 403.(Tum Fab 32 O8OL4 PST 2m) ‘ARC Ups DATE Thadey Jerry 14,2001 wf #43 AM, Architecture Engineering Surveying Project Management 39 East 51st Avenue \nchorage, AK 99503 foice (907) 273-1830 Fax (907) 273-1831 P.O.Box 955 Barrow, Alaska 99723 Voice (907) 852-8212 Fax (907) 852-8213 E\LCMF.. JUL 2 8 2003 July 24, 2003 AIDEA/AEA Mr. Mark Schimscheimer Project Manager Alaska Energy Authority/ Rural Energy Group 813 West Northern Lights Blvd. Anchorage, Alaska 99503-2407 Re: _ Larsen Bay Bulk Fuel Upgrade Dear Mr. Schimscheimer: Please find the attached copies of the correspondence with the Department of the Army with regards to a request for modification of the existing DA permit for the City of Larsen Bay Bulk Fuel Upgrade. At this time I have completed the FAA permit application for the new location of the bulk fuel farm and have submitted copies for your records. I have also informed the Department of Natural resources as well as the Department of Fish and Wildlife as to the changes that have been made for the project (please see attachments). I have copied the Office of Management and Budget Division of Governmental Coordination on all of these matters. If you have any questions concerning this project, please feel free to contact myself at (907) 273-1830 or by fax at (907) 273-1831. I look forward to working with you on this project. Regards, em Selly >. ZL “Bradley $. Smith, EIT BSS:bss:01-430 Attachments: Request for permit modification, revised site maps FAA permit, and correspondence Correspondence with the Department of Natural Resources Correspondence with Fish and Wildlife Correspondence with the Office of Management and Budget division of Governmental Coordination E\LCMF.. July 24, 2003 Mr. Daniel L. Smith Regulatory Specialist Department of the Army U.S. Army Engineer District, Alaska P.O. box 898 Anchorage, Alaska 99506-0898 Re: — City of Larsen Bay Modification to DA permit 1-2002-0693 Dear Mr. Daniel L. Smith: Please find the attached amended drawings and site maps for the City of Larsen Bay Fuel upgrade. We request a modification to the existing DA permit 1-2002-0693. The project has moved from the previous location, adjacent to the existing tank farm, 2,500-ft west, please see the attached site maps. This location will serve the City of Larsen Bay with 128,000 gallons of fuel oil and gasoline. The previous location was to benefit both the City of Larson bay and the local salmon cannery. However, because the Kodiak Salmon Packers have not operated within the past two years, they have been removed from the scope of this project. Thus allowing the project to be scaled down. The area that the project will impact has been reduced from 0.48-acres to 0.38-acres. The project’s new location is N57-31-52, and W154-00-06. Please feel free to contact me with at (907) 273-1830 any questions or concerns that you might have concerning this project. Sincerely, bd SSO Bradley smi, EIT BSS:bss:01-430 Architecture Engineering Attachments: Site maps Surveying Project Management eee CC: Ms. Jennifer Nolan Wing, Project Review Coordinator \nchorage, AK 99503 Mark Schimscheimer, Project Manager oice (907) 273-1830 Hax (907) 273-1831 P.O Box 955 Barrow, Alaska 99723 Voice (907) 852-8212 Fax (907) 852-8213 E\LCMF.. July 23, 2003 Ms. Jennifer Nolan Wing Project Review Coordinator Office of Management and Budget Division of Governmental Coordination 550 W. 7” Avenue, Suite 1660 Anchorage, AK 99501 Re: Larsen Bay 7 State ID NO. AK 0207-12AA Dear Ms. Wing: The above referenced project has moved from the previous location, adjacent to the existing tank farm, 2,500-ft west, please see the attached site maps. This location will serve the City of Larsen Bay with 128,000 gallons of fuel oil and gasoline. The previous location was to benefit both the City of Larson bay and the local salmon cannery. However, because the Kodiak Salmon Packers have not operated within the past two years, they have been removed from the scope of the project, thus allowing the project to be scaled down. The area that the project will impact has been reduced from 0.48-acres to 0.38-acres. The project’s new location is N57-31-52, and W154- 00-06. Please find the attached copies of the letters requesting modifications to the existing DA permit 1-2002-0693 Larsen Bay 7which have been submitted to the Department of the Army Corps of Engineers reflecting these changes. Letters have also been submitted to the Department of History and Archaeology, the Department of Fish and Wildlife, and the FAA with the above-mentioned changes to the project. Please feel free to contact me at (907) 273-1830 with any questions or concerns that you might have concerning this project. Sincerely, Bradley S. Smith, EIT Architecture Engineering BSS:bss:01-430 Surveying Project Management Attachments: FAA form 7460-01, and letter Site maps 39 East 51st Avenue a6 . . \nchorage, AK 99503 Department of Fish and Wildlife letter foice (907) 273-1830 Fax (907) 273-1831 P.O.Box 955 Barrow, Alaska 99723 Voice (907) 852-8212 Fax (907) 852-8213 Project Review Coordinator Office of Management and Budget Division of Governmental Coordination July 24, 2003 Page 2 Department of Natural Resources letter Department of the Army letter CC: Mark Schimscheimer, Project Manager Architecture Engineering Surveying Project Management 39 East 51st Avenue \nchorage, AK 99503 foice (907) 273-1830 ax (907) 273-1831 P.O.Box 955 Barrow, Alaska 99723 Voice (907) 852-8212 Fax (907) 852-8213 CLCMF. July 23, 2003 Mr. John Schommer Specialist, Operations Branch FAA Alaska Region 222 West 7" Avenue, #14 Anchorage, AK 99513-7987 Re: — City of Larsen Bay Notice of Proposed Construction or Alteration FAA Permit Application Dear Mr. Schommer: Please find the attached Notice of Proposed Construction or Alteration FAA permit application and site maps. This application is submitted for review. The proposed location is adjacent to the breakwaters of the Larsen Bay Boat Docks. Please note that this is a modification to the previous DA permit submitted on June 11, 2001. The location and size of the tank farm has been changed. Please feel free to contact me at (907) 273-1830 with any questions you may have concerning this application. Sincerely, Bradley S. Smith Engineer-In-Training BSS:bss:01-430 Attachments: Notice of Proposed Construction or Alteration FAA Permit Site maps icc! Ms. Jennifer Nolan Wing, Project Review Coordinator Mr. Mark Schimscheimer, Project Manager Architecture Engineering Surveying Project Management 39 East 51st Avenue \nchorage, AK 99503 foice (907) 273-1830 Fax (907) 273-1831 P.O.Box 955 Barrow, Alaska 99723 Voice (907) 852-8212 Fax (907) 852-8213 E\LCMF.. July 24, 2003 Ms. Ann Rappoport United States Department of the Interior Fish and Wildlife Service Ecological Services 605 West 4” Ave., Room G 62 Anchorage, AK 99501 Re: Section 7 Review Proposed Bulk Fuel Tank Farm Larsen Bay, Alaska Dear Ms. Rappoport, The purpose of this letter is to request comments concerning the potential impacts to endangered, threatened, or de-listed wildlife, and their habitats, which may result from the proposed construction within the village of Larsen Bay. This proposed work would be the construction of a new bulk tank farm, on a gravel pad foundation to replace and consolidate the existing fuel storage facilities in the village. The proposed work is necessary because the existing fuel storage facilities in the village are not in compliance with fire and life safety codes and regulations. The City of Larsen Bay has received Denali Commission funding for this project. Because there are federal funds being used for this project, an Environmental Assessment is required prior to the release of the funds. A previous review of this project, in a letter from Mr. Al Ewing, dated February 1°, 2002, was completed and the following conclusion had been determine, that the project was “not likely to adversely affect” the wildlife in the area. However, this project has been relocated approximately 2,500-ft west of the previously proposed site (please see site maps). The proposed project is the construction of a new bulk fuel tank farm for the village of Larsen Bay. The new tank farm will have 128,000 gallons of diesel and gasoline for the City of Larsen Bay. The new facility will include vehicle and marine retail dispensing and tank truck loading facilities. The tank farm will be gravel supported; 2,700 CY of gravel fill will be placed in wetlands for the tank farm foundation and access pad. Thank you for your attention to this request. Should you have any questions, or require any additional information, please contact me at (907) 273-1830, or by fax (907) 273-1831. United States Department of the Interior Fish and Wildlife Service July 24, 2003 Page 2 Sincerely, LCMF Incorporated Bradley S. Smith, EIT Attachment: Site maps CC: Ms. Jennifer Nolan Wing, Project Review Coordinator Mr. Mark Schimscheimer, Project Manager Architecture Engineering Surveying Project Management 139 East 51st Avenue Anchorage, AK 99503 Joice (907) 273-1830 Fax (907) 273-1831 P.O.Box 955 Barrow, Alaska 99723 Voice (907) 852-8212 Fax (907) 852-8213 E\LCMF.. July 24, 2003 Ms. Judith Bittner State of Alaska Department of Natural Resources Office of History and Archaeology 550 W. 7" Ave., Suite 1310 Anchorage, AK 99501-3565 Re: — Section 106 Review Proposed Bulk Fuel Tank Farm Larsen Bay, Alaska Dear Ms. Bittner, The purpose of this letter is to request information concerning the presence of any listed or potential historic or cultural resources that could be impacted by the proposed construction within the village of Larsen Bay. This proposed work would be the construction of a new bulk tank farm, on a gravel pad foundation to replace and consolidate the existing fuel storage facilities in the village. The proposed work is necessary because the existing fuel storage facilities in the village are not in compliance with fire and life safety codes and regulations. The City of Larsen Bay has received Denali Commission funding for this project. Because there are federal funds being used for this project, an Environmental Assessment is required prior to the release of the funds. A previous review of this project has been completed with the project having no impact on historical or archeological areas. However, this project has been relocated approximately 2,500-ft west of the previously proposed site (please see site maps). The proposed project is the construction of a new bulk fuel tank farm for the City of Larsen Bay. The new tank farm will have 128,000 gallons of diesel and gasoline for the City of Larsen Bay. The new facility will include vehicle and marine retail dispensing and tank truck loading facilities. The tank farm will be gravel supported; 2,700 CY of gravel fill will be placed in wetlands for the tank farm foundation and access pad. Thank you for your attention to this request. Should you have any questions, or require any additional information, please contact me at (907) 273-1830, or by fax (907) 273-1831. State of Alaska Department of Natural Resources Office of History and Archaeology July 24, 2003 Page 2 Sincerely, LCMF Incorporated Bradley S. Smith, EIT BSS:bss:01430 Attachment: Preliminary Project Layout Plan CC? Ms. Jennifer Nolan Wing, Project Review Coordinator Mr. Mark Schimscheimer, Project Manager BERING SEA ~~ PURPOSE: CONSOLIDATION OF MULTIPLE CODE DEFICIENT TANK FARMS INTO ONE CODE COMPLIANT FACILITY ADJACENT PROPERTY OWNERS: CITY OF LARSEN BAY il Barrow Wainwright Kaktovik = Y MAP APPLICANT/AGENT: CITY OF LARSEN BAY P.O. BOX 8 LARSEN BAY, ALASKA 99624 AGENT: ALASKA ENERGY AUTHORITY 813 W. NORTHERN LIGHTS BLVD. ANCHORAGE, ALASKA 99503 ——_t_—__ LARSEN BAY, ALASKA LOCATED WITHIN SECTION 31, TOWNSHIP 30 SOUTH, RANGE 29 WEST, SEWARD MERIDIAN, ALASKA DATE: 7/22/2003] SHEET: 1 OF 4 PLOTTING DATE: 07/22/03 (16:18) AUTOCAD DRAWING NAME: 430—VM.DWG DATE OF PHOTOGRAPHY: 6/15/2002 PURPOSE: PROJEC UT |LARSEN BAY FUEL UPGRADE CONSOLIDATION OF MULTIPLE CODE DEFICIENT TANK FARMS INTO ONE APPLICANT/AGENT: CODE COMPLIANT FACILITY CITY OF LARSEN BAY P.O. BOX 8 ADJACENT PROPERTY OWNERS: LARSEN BAY, ALASKA 99624 LOCATED WITHIN SECTION 31, CITY OF LARSEN BAY AEN, MERCY AUTHORITY TOWNSHIP 30 SOUTH, RANGE 29 WEST, SEWARD MERIDIAN, ALASKA 813 W. NORTHERN LIGHTS BLVD. ANCHORAGE, ALASKA 99503 DATE: 7/22/2003 PLOTTING DATE: 07/22/03 (16:04) AUTOCAD DRAWING NAME: 430—PLP.DWG LARSEN BAY, ALASKA NORTH SCALE IN FEET = S EXISTING ROAD & 2 . Oo 8 8° CHAIN 4 J LIKE FENCE \ on. 5 WE) —— i | 4+ TANK #6 —— Py a2 ILISTISTISTS| |S Kes oN Sx] x x x x x Sa x Ey, 2 2 2 2 2 fe iS = Il }E1/E/ 11/8 EG yy a I TRUCK FILLING < a = = UU STATION i y ¥ y y y y y N SECONDARY - CONTAINMENT 175 _| BARGE OFF-LOADING AND MARINE DISPENSER PIPELINES QUANTITIES TOTAL PROPOSED FILL AREA: TOTAL VOLUME OF FILL: 16,500 SF. (0.38 AC.) PURPOSE: CONSOLIDATION OF MULTIPLE CODE DEFICIENT TANK FARMS INTO ONE CODE COMPLIANT FACILITY ADJACENT PROPERTY OWNERS: CITY OF LARSEN BAY SITE PLAN APPLICANT/AGENT: CITY OF LARSEN BAY P.O. BOX 8 LARSEN BAY, ALASKA 99624 AGENT: ALASKA ENERGY AUTHORITY 813 W. NORTHERN LIGHTS BLVD. ANCHORAGE, ALASKA 99503 LARSEN BAY FUEL UPGRADE LARSEN BAY, ALASKA LOCATED WITHIN SECTION 31, TOWNSHIP 30 SOUTH, RANGE 29 WEST, SEWARD MERIDIAN, ALASKA DATE: 7/22/2003| SHEET: 3 OF 4 PLOTTING DATE: 07/22/03 (16:15) AUTOCAD DRAWING NAME: 430—TFSP.DWG TANK TANK 2.5 1 Le ee es ee GAS SECONDARY DISPENSING | CONTAINMENT ea LINER TANK TANK 2% ei TANK * ° Ose °°. FENCE TANK 0.0. _ Sens Sg ee ae ee ee Se £5° x cs eee on : REKRRRRERS RRRRRRRRRRERRRRRKRRERERREERARRREKRERERRRA WOVEN PRIMARY NFS FILL EXISTING GEOTEXTILE CONTAINMENT GROUND LINER PURPOSE: SECTION LARSEN BAY FUEL UPGRADE CONSOLIDATION OF MULTIPLE CODE a LARSEN BAY, ALASKA DEFICIENT TANK FARMS INTO ONE APPLICANT/AGENT: CODE COMPLIANT FACILITY CITY OF LARSEN BAY P.O. BOX 8 CE ERTY_OWNERS: LARSEN BAY, ALASKA 99624 ees BAY AGENT: LOCATED WITHIN SECTION 31, AGENT: TOWNSHIP 30 SOUTH, RANGE 29 WEST, ALASKA ENERGY AUTHORITY SEWARD MERIDIAN, ALASKA 813 W. NORTHERN LIGHTS BLVD. : ANCHORAGE, ALASKA 99503 DATE: 7/11/2003| SHEET: 4 OF 4 PLOTTING DATE: 07/22/03 (16:08) AUTOCAD DRAWING NAME: 430—SEC.DWG Please Type or Print on This Form Form Approved OMB No. 2120-0001 @ FOR FAA USE ONLY Aeronautical Study Number U.S. Department of Transportation Federal Aviation Administration i i 7 Failure To Provide All Requested Information May Delay Processing of Your Notice Notice of Proposed Construction or Alteration 1. Sponsor (person, company, etc. proposing this action) : n. of: City of Larsen Ba - me: Address: P.O. Box 8 9. Latitude: N57° 31 52. 00 10. Longitude: w154° ft n 11. Datum: [JNAD83 PYNAD27_~ [] Other City: Larsen Bay State: AK Zip: 99624 Telephone: 907-847-2211 Fax: 907-847-2239 12. Nearest: City: Larsen Bay State:Alaska 13. Nearest Public-use (not private-use) or Military Airport or Heliport: 2. Sponsor's Representative (if other than #1) : Larsen Bay Name: Mark Schimscheimer Address: 813 W. Northern Lights Blvd. 14. Distance from #13. to Structure: 3,500 feet 15. Direction from #13. to Structure: Northwest City: Anchorage State: AK Zip: 99503 Telephone: 907-269-3000 Fax: 907-269-3044 16. Site Elevation (AMSL): 17. Total Structure Height (AGL): 18 ft. 3. Notice of: [I New Construction [Alteration O Existing 18. Overall height (#16. + #17.) (AMSL): Assumed 523 ft. 4. Duration: Permanent []Temporary( months, days) | 49, Previous FAA Aeronautical Study Number (if applicable): 5. Work Schedule: Beginning September, 2003_ End June, 2004 2002-AAL-53 -OE 6. Type: [] Antenna Tower [] Crane O Building [1] Power Line D1 Landfill 0 Water Tank & Other Tank Farm 20. Description of Location: (Attach a USGS 7.5 minute Quadrangle Map with the precise site marked and any certified survey.) 7. Marking/Painting and/or Lighting Preferred: See attached vicinity map. Kodiak C-6. DO Red Lights and Paint (1 Dual - Red and Medium Intensity White TM White - Medium Intensity CO Dual - Red and High Intensity White White - High Intensity C1 Other 8. FCC Antenna Structure Registration Number (if applicable): 21. Complete Description of Proposal: Frequency/Power (kW) The proposed project is the construction of a new bulk fuel tank farm for the village of Larsen Bay. The new tank farm will have 128,000 gallons of diesel and gasoline for the City of Larsen Bay. The new facility will include retail dispensing and tank truck loading facilities. The tank farm will be gravel supported. Elevation of runway assumed at 500-feet. The tank farm consists of a 5-feet thick gravel pad and 18-feet tall tanks. The selected site is below the runway, but the site is assumed at same elevation, as the survey data is not reduced at this time. Acrane will be used to set the tanks during construction. The crane will likely have a boom that is 80-feet high. Notice is required by 14 Code of Federal Regulations, part 77 pursuant to 49 U.S.C., Section 44718. Persons who knowingly and willingly violate the notice requirements of part 77 are subject to a civil penalty of $1,000 per day until the notice is received, pursuant to 49 U.S.C., section 46301 (a). ‘ ereby certify that all of the above statements made by me are true, complete, and correct to the best of my knowledge. In addition, | agree to rk and/or light the structure in accordance with established marking and lighting standards as necessary. Date Typed or Printed name and Title of Person Filing Notice July 11, 2003 Bradley S. Smith, EIT FAA Form 7460-1 (2-99) Supercedes Previous Edition NSN: 0052-00-012-0008 PROJECT: PROJECT No.: LEVEL: DATE: REFERENCE DRAWING(S): BASIS: FREIGHT RATE: BUDGET COST ESTIMATE —Tununak Bulk Fuel Upgrade CG. Conceptual Design Construction Budget 99-111 Budget HHHHHHH HHHHHHH Design/Build Construction $0.35/Ib CONSTRUCTION COST BREAKDOWN BY: WWW FILE NAME: Larsen Bay Concept Cost Est (rev).xls Gity Of Larsen Bay icsscssccesscncnecscccvsnwececssssedeccosseseseseveseossevseessesecses sesessssesussescastssascasasenves 1,491,068 2 COST PER GALLON = $ 16.87/gal (Total Project Cost/Net Storage Volume of Tank Farm and Intermediate Tanks (88,400 gal)) MATERIAL LABOR OTHER UNIT OR UNIT MATL MAN COST LABOR | EQUIP UNITS} COST _ TOTAL | DAYS *** TOTAL | RENT |FREIGHT TOTAL ‘ITY TANK FARM Estimated Project Duration Project Manager Foreman Welders Local Labor 1 2 3 4 Miscellaneous 5 Conornna Project Manager Foreman Carpenters/Welders Local Labor Mob/DeMob Crew Per Diem Crew Housing Loader Rental Crane Rental 10 Dump Truck Rental 0 Excavator Rental DAYS 8,500 15,000 5,000 15,000 Page | of 3 **(See Note Below) 417,600 760 ~=17,100 17,100 650 58,500 58,500 550 99,000 99,000 450 243,000 243,000 rao sinottestatseacenitniite nee vstnileehsnsevisnjsfeenigis save wisievteeisis siete seule rnjoisat s nels sso'n'alvs seit witdiv o/ae''sne/s enlvssiniwatainiiosivtnnisislsiveis asiesies'sae 327,010 15,000 11,340 8,100 25,500 28,000 53,500 45,000 42,000 87,000 10,000 10,000 20,000 15,000 15,000 BUDGET COST ESTIMATE Tununak Bulk Fuel Upgrade RENT |FREIGHT **(See Note Below) 4,900 15,400 1,750 13,750 420 4,920 10,000 28,000 58,000 5,000 15,000 MATERIAL LABOR OTHER UNIT OR UNIT MATL MAN COST LABOR} EQUIP No ITEM QTY |UNITS}| COST TOTAL | DAYS *** || TOLAL 11 Skid Steer Rental 3 MO — 3,500 10,500 12 Welder Rental 3 MO 4,000 12,000 13 Four Wheeler Rental 3 MO 1,500 4,500 14 Fuel 1 SUM 10,000 15 Tool Rental 3) MO — 10,000 30,000 16 Consumables 1 SUM _— 10,000 10,000 Barge Off- Loading Distribution Bipelines! i iicerseenca seer aues clei sual sa sen aealetl tae ata cede Alaa acta enneela atures ese 116,520 17 3" Manifold Piping 9000 LF 6.00 54,000 18 3" Ball Valve 12 EA 350 4,200 19 3" Flex Fittings 3 EA 100 300 20 Pipe Supports 300 EA 50 15,000 21 Dual Product Dispenser 1 EA 8,500 8,500 Tank Farm Foundation and Timber Dike Secondary Containment ..................:::cc0seeeeeceeeeeeeeeeeeeeeceseeueeeeeseeuueeeeeeenaaes 22 Gravel Royalty 6,000 CY 5 30,000 23 Cellular Confinement Grid 2700 SF 1.50 4,050 24 Dike Posts 25 EA 70 1,750 25 6x6 Wall Timbers 200 LF 10.67 2,133 26 Membrane Liner 8,512 SF 1.20 10,214 27 Non-Woven Geotextile 20,429 SF 0.08 1,634 28 Sheet Metal Covers 200 LF 22 4,400 29 Chain Link Fence 528 LF 10 5,280 32,288 86,288 105 4,305 33) 353) L575 16,575 500 9,000 30,000 295 4,345 1,334 3,084 468 2,601 1,490 11,704 3,103 4,737 1,750 6,150 2,772 8,052 BU ADS teenie otlc hee ce stenrece beet Le Lens onulC nel ORS CEISMaasUe Hustla at LlMeMllebll eo aeHcuKlon evel ae en ealeere Hone 30 Tank Foundations 31 Foundation Gravel Backfill 32 New 23k Tanks 33 New 10k Tank EA EA 23,800 15,000 Page 2 of 3 4,714 12,214 18 71,400 142,800 15,000 30,000 BUDGET COST ESTIMATE Tununak Bulk Fuel Upgrade \ MATERIAL LABOR OTHER UNIT OR UNIT MATL MAN COST LABOR| EQUIP No] ITEM QTY {UNITS} COST TOTAL | DAYS *** TOTAL | RENT |FREIGHT TOTAL **(See Note Below) De eT ee eee tA lee tl | 12,544 34 3" Manifold Piping 350 LF 6.00 2,100 1,256 3,356 35 3" Ball Valve 16 EA 350 5,600 140 5,740 36 3" Flex Fittings 6 EA 100 600 105 705 37 2" Strainer 2 EA 400 800 18 818 38 2" Solenoid Valve 2 EA 600 1,200 18 1,218 39 Timber Pipe Supports 35 EA 15 525 184 709 Power Plant Intermediate (Ranke iisetecicoe ccsnen ee euiesiae sion ooamatercaew stueatersstrsninsteaeuien souae eesreustasin-uuste waco suiesons see nuae cmos womeueee oe 20,000] 40 4k Intermediate Tank 2 EA — 8,000 16,000 4,000 20,000 Retail Dispensing Station) vaccs.tosusssnests one asssnmosesene cass raesanceudrnnsies sae soe smunssesmanete wae axe scomiaois snes assis walsh sales Selaneetose esseures 43,500 41 3k Dual Prod Disp Tank 1 SF 25,000 25,000 4,000 29,000 42 Dispenser Enclosure 1 SUM — 3,500 3,500 2,000 5,500 43 Dual Product Dispenser 1 EA — 8,500 8,500 500 9,000 Truck: Filling Station 62 cscs osc cies ves evar coesene sees oes noe seainsiesisiies valostarisqese.s oom sciss side sissies ova 2h 2 seis ictee sleaecisminsioie sists velo ex'sa srieiese se [ 26,000 44 Truck filling system 1 SUM 15,000 15,000 4,000 19,000 45 Secondary Conainment 1 SUM _— 5,000 5,000 2,000 7,000 Manik) Barn BIOCIHICAN nlite secnelsetlclaetlualstaneiaaenleetoeles Malan stan earanlouiualealse ncisa alee en del lctaceeleleasla saree oats eee eena es | 77,700 46 Power Extension 1 SUM 12,000 12,000 14-500 7,000 1,200 20,200 47 Lighting 1 SUM _ 5,000 30,000 7 500 3,500 1,000 34,500 48 Control Pannel 1 SUM __ 15,000 15,000 14 500 7,000 1,000 23,000 Sub-Totals: 420,645 435,100 162,500 278,336 1,296,581 Contingency @ 15% 194,487 Construction Total: 1,491,068 BASIS FOR BUDGET COST ESTIMATE 1 ** EQUIPMENT FREIGHT COST CALCULATED AT $0.35/LB EACH WAY. Page 3 of 3 Mark Schimscheimer From: Wiley Wilhelm [wwilhelm@LCMF.com] Sent: Friday, January 17, 2003 10:30 AM To: Mark Schimscheimer (E-mail) Subject: Larsen Bay Cost Est (New Site) al Larsen Bay Concpt Cost Est (re. Mark, Here is what | have for an estimate. Rounded of its around $1.5 million, which has a cost per gallon of $16.87/gal. As always, take it for what it is, an estimate. One design issue to consider, and what is reflected in the estimate, is the use of the barge off-loading pipelines for dispensing fuel back to the dock dispenser. | am curious what you think about the bottom line. | cannot remember what you thought it would cost. Wiley Larsen Bay Bulk Fuel Upgrade Budget Estimate Cost Contaiment Goal: $ 12.46 per gallon Gross Capacity : 88,400 gallons Total Project Cost: $ 1,706,248 (less CDR & BOP Costs) Actual Unit Cost: $ 19.30 per gallon Deviation from Benchmark: $ 6.84 per gallon Variation: 55% Budget| sub Description QTY | Unit Unit Cost Budget Unit % of % of Item item Sub Total Cost $12.46 | $ 1,763,248 Project Costs (Phase |, II, & BP) 4 Phase!Conceptual Design | | cant | | 1 |Design Contract (LCMF) 1/1 |$ 25,000 $ 25,000 $ 0.28 | 2 _|AEAPM Labor (Schimscheimer) ‘100 hr oo $ 50 $ 5,000 $ 0.06 | 7 3___|AEA PM Travel (Schimscheimer) 1 LS 2,000 $ 2,000 $ 0.02 2 Phase II Design j i | | 1 |Construction Management (pre-con) 1 LS = $ 12,000 $ 12,000 $ 0.14 1.1% 0.7% 2 __|Design Contract (LCMF) 1 is $ 90,000 $ 90,000 $ 1.02 8.2% 5.1% 6 _|AEA PM Labor (Schimscheimer) _100 hr $ 50 $ 5,000 $ 0.06 0.5% 0.3% 7__|AEA PM Travel (Schimscheimer) 1 ls 3 $ 2,000 $ 2,000 $ 0.02 0.2% 0.1% 3 ___|Business Plan | i | | 1 Consultant (Aurora Consulting) 1 ls _($ 25,000 $ 25,000 $ 0.28 Project Costs (Phase |, Il, & BP) :| $ 166,000 $ 1.88 9% Phase Ill Construction Funding 4 Phase Ill Construction | | L 1 |Construction Management Contract 1 Ls is - J $ - 0.0% 0% 2 __|CM Supplied Labor LAT ES! [js = =- I$ : 0.0% 0% ein 3. |FALabor UAT EST Tif is 2 $ 2 0.0% 0% 4 —_|Small Procurement ($5,000 andless) 1 LS [$s - $ - 0.0% 0% | 5 __|Materials over $5,000 i Ls Ls = $ - 0.0% 0% 6 _|Freight items over $5,000. 1 Ls Ss -_|$ : 0.0% 0% il 7 {Contracts 1 LS L$ - |$ - 0.0% 0% 8 Equipment Rent & Repair 1 LS S$ -_ |$ - 0.0% 0% | Sub Total’ $ - $s - 0.0% 0% 10 Contingency. 10% $ -_$ : 0.0% 0% _CM Project Estimate: $ 1,491,068 $ 16.87 135.4% 85% 13 [Design Contract (LCMF) 1 ts $ 60,000 | $ 60,000 | $ 0.68 5.4% 3% 14 _|Construction Insurance 1 is $ 13,180 $ 13,180 $ 0.15 1.2% 1% 15 _|Operational Insurance 1] ts {$ 28,000 $ 28,000 $ 0.32 25% 2% 16 |AEAPM Labor (Schimscheimer) | 100 hr $ — 10'°$ 1,000 | $ 0.01) 0.1% 0% 17__|AEA PM Travel (Schimscheimer) 2 trips $ 2,000 | $ 4,000 $ 0.05 0.4% 0% Phase III Construction Funding Required :| $ 1,597,248 $ 18.07 145.0% 91% Total Start to Finish Project Costs:| $ 1,763,248 $ 19.95 | 160.1% 100% Other Funds : | $ - $ = 0.0% 0% Previous DC Funded :| $ | - |$ - | 0.0% 0% Denali Commission Construction Request Amount :| $ _1,763,248 $ 19.95 160.1% 100% 1/21/2003- AEA Larsen Bay Budget Estimate.xls Project Total Page 1 of 1 Project Total Mark Schimscheimer From: Wiley Wilhelm [wwilhelm@LCMF.com] Sent: Wednesday, January 22, 2003 11:58 AM To: Mark Schimscheimer (E-mail) Subject: Larsen bay $ stuff Mark, Here are the figures you were looking for. ( $ expended on CDR - None - developed by HDR?? a $ expended on Phase II to date: $29,369 (budget = $68,607) ey $ required to finish Phase II at new site: $55,000 budget $ expended on Business Plan to date: $20,884 (budget = $22,042) $ required for Phase III: $50,000 budget These numbers are pretty good, except for the effort to design Phase II. | have put a plug number of 20,000 in for the design which is probably high, but since we don't know the geotech, | don't want to bring it down yet. Hope this helps. Wiley CITY OF LARSEN BAY PO BOX 8 * LARSEN BAY, ALASKA ® 99624 PHONE: 907-847-2211 * FAX: 907-847-2239 E-MAIL: CITYOFLARSENBAY@AOL.COM January 16, 2003 | 1 | Jie nie Wie f} Al \ JAN 2 1 7003 | J Bruce Tiedeman, Mgr. Rural Energy Programs Alaska Energy Authority AIDEA/AEA 813 West Northern Lights Blvd. Anchorage, Alaska 99503 Dear Mr. Tiedeman, The Larsen Bay City Council convened at their regular monthly meeting on January 8, 2003 and discussed the proposed new Bulk Fuel Tank Farm. This is land on Block 17 lot 10 on BLM Town site Survey USS 4872 TR “A”. After discussion The Larsen Bay City Council unanimously approved site Block 17 lot 10 for placement of the proposed bulk fuel tank farm. If you have any questions please call me at the number above. Thank you. Sincerely Pitter framarofi Ge Allen Panamaroff Sr. Mayor DENALI COMMISSION 510 ‘L’ Street, Suite 410 Anchorage AK 99501 (907) 271-1414 Fax (907) 271-1415 Toll Free (888) 480-4321 www.denali.gov November 15, 2002 Mike Harper Deputy Director - Rural Energy Alaska Industrial Development & Export Authority 813 W. Northern Lights Blvd. Anchorage, Alaska 99503-2495 Re: Larsen Bay—Kodiak Salmon Packers Dear Mike: Enclosed is a letter from Kodiak Salmon Packers, Inc., which indicates that there may be factors we were not aware of when we made the decision not to include the cannery in the plans for a new bulk fuel storage facility for Larsen Bay. Please review this letter in light of your previous design investigations, and consider if our decision should be re- visited. Specifically, Kodiak Salmon Packers indicates that the present fuel storage facility is certified by the U.S. Coast Guard and State of Alaska DEC, and that little additional capacity would be required to meet the needs of both parties. Is the current fuel storage and distribution system in full environmental compliance? If not, can it be brought into compliance? Is the city storing its fuel in tanks owned by the cannery? Is additional capacity required? Your design replaces the entire facility: could the existing facility be made to work? We will plan to discuss this further before we schedule projects for the January 8, 2003 Infrastructure Sub-committee meeting. Thank you for your help in evaluating this information. Sincerely, r Ah - Kathy Prentki Energy Program Manager Enclosure a/s 3 $0 CIYPLP.ONG DATE OF PHOTOGRAPHY: 6/06/06 INDEX TO DRAWINGS ©-1 PROJECT LAYOUT PLAN ©-2 CITY TANK FARM SITE PLAN CLCME.. LARSEN BAY, ALASKA LARSEN BAY FUEL SYSTEM UPGRADE PRELIMINARY PROJECT LAYOUT PLAN FRAARSA ights Bd State of Alaska artment ‘of Community Excromic Development AIDEA/AEA Rural Energy Group 813 West Northern anchorage, neko 89503 FELD B00K('): PLOTTING DATE: 01/16/03 (14:08) AUTOCAD DRAWING NAME: 430~CITYTFSP.OWG MOK SY _ INOS NVild SL1IS WHV4 ANVIL ALIO 50.0" 248" or 1m NaWos m0 oor ooe'ee ooe'ez 009" ‘000'01 "io owva| WO ans OW] wn ‘MiD¥¥o TRON, corse 00001 ooerz 008"1 Ta ye oe XBQNI INV ALID ‘svorswarea| — wouanowan | YOO" uv , AR vo) &/&|& yl aE EER ape See EASE unty LARSEN BAY FUEL SYSTEM UPGRADE ee ‘and Economic Development EN BAY, ALASKA ||| || Peas “eat a DLCMF 8. 1$93 Rural Energy Group wR geF3 “Seas CITY TANK FARM 4 2 SITE PLAN FBMASISA sYxY/ — pocKEeye @ JV« COM ,COrY oa PIPELINE EASEMENT The GRANTOR, Kodiak Salmon Packers, Inc., whose mailing address is 20520 Brown Rd, Monroe, WA 98272, for $1 and other good and valuable consideration received, conveys and warrants to the City of Larsen Bay, whose address is P.O. Box 8, Larsen Bay, AK 99624, GRANTEE, and to its successors and assigns an Easement in perpetuity pertaining to the following described real estate: An easement, 15 feet in width, across portions of U. S. Survey 672 and Alaska Tideland Survey Number 68 as shown on the attached Exhibit A. 1. Purpose. The Grantee is allowed to construct, reconstruct, maintain, repair, operate, improve, and update upon, over and under the above described lands and/or in, or upon all streets, roads, or highways abutting said lands, a pipeline and such other pipeline related structures as the GRANTEE may now or shall from time to time deem necessary. 2. Successors Bound. All covenants and provisions in this Easement extend to and bind the legal representatives, successors, assignees, licensees, and permittees of the parties. 3. Ownership Covenant: The GRANTOR covenants that the GRANTOR is the owner of the above-described land and is legally capable of granting the easement. 4. Encumbrance of the Premises. The parties agree that the specific property right for the purpose of a pipeline herein comprises the dominant land use for the premises and any other land uses are to be subservient to the dominant land use. The GRANTOR reserves the right to use the premises on its own behalf or make grants to third parties affecting the premises where the use by the GRANTOR or third parties does not interfere with the dominant use of the Premises as a pipeline. Any proposal by the GRANTOR to so use the premises or to make such grants will be subject to review by the GRANTEE whose concurrence will not be unreasonably withheld nor unreasonable restrictions imposed as a condition of its concurrence. 5. Laws and Regulations. The GRANTEE, at its own cost and expense, shall comply with all applicable laws, ordinances and regulations of duly constituted public authorities now or hereafter enacted that in any manner affect the Premises or the use thereof. 6. Indemnification. The GRANTEE shall defend, indemnify and hold harmless the GRANTOR, its agents, and employees from and against any and all liability, damages, loss, claims, demands and causes of action of any nature whatsoever, including attorney’s fees and costs and expenses incident to defense of any of the foregoing by GRANTOR, which arise from or are connected with this Easement or the GRANTEE’s use and occupation of the Easement, including but not limited to all damages and clean-up costs related in any way to discharges, leaks or spills of hazardous or noxious substances including fuel. 7. Access and Clearing. The GRANTOR covenants and agrees that the GRANTEE, its licensees, and its permittees have a right of reasonable ingress and egress to the Easement, at all times, in connection with the maintenance of the pipeline and the other purposes of this easement, including the right to do anything reasonably necessary, useful or convenient within the boundaries of this Easement in connection with the maintenance of the pipeline, including the right to cut and keep clear all trees, shrubbery, undergrowth and other obstructions within this Easement. 8. Improvements. All improvements placed on the property at the GRANTEE’s expense shall remain the property of the GRANTEE and removable at its option. The failure of the GRANTEE, its successors or assigns, to exercise any of the rights herein granted shall not be construed as a waiver or abandonment of the rights thereafter at any time and from time to time to exercise any or all of such rights. 9. Termination. This Easement will remain in full force and effect for so long as the Easement is used for a pipeline. In the event the Easement is no longer used for pipeline purposes, this Easement will automatically terminate. IN WITNESS WHEREOF, the GRANTOR has caused this Easement to be executed this day of , 2002. GRANTOR: KODIAK SALMON PACKERS, INC. by: its: ACKNOWLEDGEMENT STATE OF ) )ss. JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on the day of , 2002, before me, the undersigned Notary Public, duly commissioned and sworn as such, personally came , for and on behalf of Kodiak Salmon Packers, Inc. and acknowledged that this Easement was signed and sealed on behalf of Kodiak Salmon Packers, Inc. by proper authority delegated and vested in himself, and acknowledged further said instrument to be the free act and deed of said Kodiak Salmon Packers, Inc. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my seal the day and year first above written. Notary Public My Commission expires: Site Control Status Report Tank Farm Site and Pipeline Larsen Bay, Alaska Land Status Report The new proposed fuel tank farm is located on Lot 10, Block 17, U.S. Survey 4872. The City of Larsen Bay is the owner of record for this lot. The proposed fuel pipeline crosses Lots 1 and 2, Block 17 and Lots 7 and 8, Block 16, U.S. Survey 4872. The City of Larsen Bay is also the owner of record of these lots. Lots 7 and 8, Block 16 were conveyed to the City by Trustee Deed dated August 12, 1982. The deed was recorded in Book 57 at Page 476 in the Kodiak Recording District on August 23, 1982. Lots 1,2 and 10, Block 17, U.S. Survey 4872 were conveyed to the City of Larsen Bay by Trustee Deed dated August 12, 1982. The deed was recorded in Book 57 at page 478 in the Kodiak Recording District on August 23, 1982. U.S. Survey 4872 was also recorded as Plat 69-3 in the Kodiak Recording District on June 9, 1969. The remainder of the pipeline is on U.S. Survey 672 and Alaska Tideline Survey No. 68. As previously reported, the limited liability report dated February 1, 2002, prepared by Western Alaska Land Title Company confirms that title to U.S Survey 672 and Tract One and Tract Two, Alaska Tideland Survey No. 68, recorded as Plat 62-13, is vested in Kodiak Salmon Packers (KPS), Inc. I have reviewed the online records and it appears that KPS is still the owner of record for these parcels. Remaining Site Control Actions 1. The City of Larsen Bay should obtain an easement from Kodiak Salmon Packers for the pipeline across ATS 68 and U.S. Survey 672 to the City of Larsen Bay. Disclaimer: This site control opinion does not purport to insure, warrant or certify title. The opinion is the result of a diligent research effort as described above. Prepared by: Rick M. Elliott Land Consultant February 8, 2003 Administrative Office 20520 Brown Road Monroe, Washington 98272 Telephone (425) 486-9872 Fax (425) 487-9122 The Cannery (seasonal) P.O. Box 38 Larsen Bay, Alaska 99624 Telephone (907) 847-2250 Fax (907) 847-2244 OCT 25 October 21, 2002 Mr. Al Ewing, Chief of Staff Denali Commission 510 ‘L’ Street, Suite 410 Peterson Tower Anchorage, Alaska 99501 Dear Mr. Ewing, In a recent conversation, with representatives of the Alaska Energy Authority (AEA), I discovered that the bulk fuel upgrade proposal for Larsen Bay had been turned down. With your permission, I received from the AEA a copy of the briefing paper Charlie Walls presented to the Commission. Naturally, the defeat of the proposal is a disappointment to Kodiak Salmon Packers as we hoped to support the City of Larsen Bay in their request for bulk fuel assistance. Moreover our joint involvement in a new facility appears to me to be a logical extension of the cooperative relationship the City and the cannery have had over the past 80 years with regard to fuel storage facilities. I believe several of the conclusions reached by Mr. Walls may be misleading and I would like to briefly state my position on these matters. The cannery did not operate in 2002 because the market for canned pink salmon is presently weak. We operated each of the previous 17 years and intend to operate again when the pink salmon market improves, perhaps as early as 2003. Although portions of the plant are quite old, the facilities have been maintained and are fully operational. During the past 10 years we have put more than $3,000,000 in new facilities and equipment at the plant including a state-of- the-art fishhouse, an ikura processing and freezing facility, flake ice production and storage freezers, new generators and a new 60 person bunkhouse. Although we did not operate this year, we had a small crew at the plant doing maintenance and supporting our fishermen. The present fuel storage facility at the cannery is certified by both the U.S. Coast Guard and State of Alaska DEC. A cooperative fuel farm in Larsen Bay makes good sense. The City of Larsen Bay’s fuel needs peak during the winter months, the cannery’s in the summer. Although the cannery might have consumed up to 250,000 gallons in past years, due largely to sales to fishing boats, the maximum quantity stored at any one time was about 100,000 gallons. I suspect fuel needs will diminish in future years due to a decline in seine fishermen. My point is that the new fuel farm could service the cannery without significantly increasing the size of the facility designed for the City only. Kodiak Salmon Packers usage would reduce unit costs for the City. Kodiak Salmon Packers is willing to pay our fair share of the costs associated with the operation and replacement of any new fuel facility. However, if the total storage capacity is not increased appreciably because of cannery use, I feel our financial contribution should be more of a throughput fee rather than responsibility for retiring a major portion of the costs associated with replacing the tanks. We are open minded on this and would be pleased to discuss options with your staff and the City of Larsen Bay. Currently the City of Larsen Bay receives every drop of its petroleum needs from our pipeline located on the cannery dock. We have provided this service for at least 50 years at no charge to the City. Currently the City stores all of its number 1 heating oil in tanks belonging to the cannery at no charge to the City. The cannery also sells gasoline to City residents for vehicles and boats on an as-needed basis. Drums of fuel for the lodges and skid tanks of propane for the City move freely on the cannery dock. In conclusion, the cannery has a long history of supporting the City in their energy needs and it seems only fair that we could participate with them in a new fuel facility. This is particularly true if our storage needs can be largely accommodated in the plant designed for the City alone. It appears to me the inclusion of the cannery in a new Larsen Bay fuel storage facility makes good economic sense. We would be pleased to discuss with members of the Commission, or its staff, how our cannery might contribute to the construction of a new fuel farm in Larsen Bay. Best Regards, (ie, Bate Alan Beardsley, President ECEIVE DENALI COMMISSION OCT 16 2002 510 ‘L’ Street, Suite 410 Anchorage AK 99501 AIDEA/AEA (907) 271-1414 Fax (907) 271-1415 Toll Free (888) 480-4321 www.denali.gov October 8, 2002 Mike Harper Deputy Director - Rural Energy Alaska Industrial Development & Export Authority 813 W. Northern Lights Blvd. Anchorage, Alaska 99503-2495 Re: Larsen Bay Bulk Fuel Project Wik Dear Mr: Harper: Thank you for meeting with us last week to review plans for bulk fuel storage at Larsen Bay, especially in regard to the potential for participation of the Kodiak Salmon Packers @ Larsen Bay Cannery in the fuel storage and dispensing facility. After careful consideration, I have concluded that it is not appropriate for Denali Commission to fund the fuel storage capacity for cannery operations. Please pursue the design alternative to develop a smaller facility for only the city needs. It is certainly appropriate to bring us into the discussions earlier in the development process if similar situations as this arise again. A copy of our decision paper on this issue is enclosed for your information. We very much appreciate all the fine work you and your staff accomplish on behalf of those who need it most. Working together we accomplish a lot. Sincerely, CgC - Al Ewing Chief of Staff @ enclosure a/s Denali Commission 510 L Street, Suite 410 Anchorage, AK 99501 907.271.1414 tel 907.271.1415 fax 888.480.4321 toll free Larsen Bay — Bulk Fuel Upgrade Briefing Paper — Kodiak Salmon Packers Issue October 5, 2002 Prepared by: Charlie Walls Issue: The issue is the question of whether or not the Kodiak Salmon Packers’ cannery should be the basis of the design of a proposed Denali Commission funded bulk fuel storage and dispensing facility in Larsen Bay. Background: Over the past nine months, the Alaska Energy Authority (AEA) has been negotiating with the City of Larsen Bay (City) and the Kodiak Salmon Packers (KSP) to establish sustainable bulk fuel storage and dispensing facilities to meet the fuel requirements in Larsen Bay. The information supplied by AEA is that the KSP Larsen Bay cannery dates back to the early 1900's and is in very poor condition. The City’s fuel storage is in similar condition. Specifically, the bulk fuel storage is not repairable. The fuel storage and piping systems either have to be completely replaced or left as is. A 200,000 gallon storage facility located at the KSP cannery could meet the fuel requirements of both the KSP cannery and the City. The initial annual through put is estimated at 437,000 gallons of diesel, heating oil and gasoline. According to AEA, the cannery would account for 258,000 gallons, or about two thirds, of this annual through put when the KSP cannery operates. The KSP cannery did not operate in 2002 and is uncertain of when it may operate in the future due to the uncertainty of the salmon market. Because of this uncertainty KSP is not willing to provide any capital for the tank farm construction. The KSP cannery operates entirely independent of the City. No residents of the City are employed by the cannery as the residents are not interested in the relatively low paying cannery jobs. The City does not have the financial capacity to sustain a tank farm to serve both the city and the KSP cannery, unless the cannery commits to a long term “take or pay” contract or operates and pays its prorata share of the true costs to sustain the facility. The KSP cannery is not willing to make such a commitment, but is agreeable to paying its full prorata share of the costs in those years when it does operate. Briefing Paper — Larsen Bay October 5, 2002 Kodiak Salmon Packers Issue Page 2 of 2 In about 1985, the state invested in a small hydroelectric project at Larsen Bay to provide low cost electric energy. A portion of the cost of this project was financed by the City incurring long term debt held by the state. The City defaulted on this debt. Program Partner(s): AIDEA/AEA Analysis: KSP is not willing to risk investing in bulk fuel facilities to serve its Larsen Bay cannery. The risk would essentially be entirely borne by the City, realistically by the Denali Commission as the City does not have the financial capacity to take such a risk. The KSP Larsen Bay cannery contributes to the economy of the City only when the cannery operates. That contribution is small as the cannery operates independently of the City with imported labor that is provided board and room at the cannery. The purchase of services from the City, such as electricity and water and the proposed bulk fuel storage, by the KSP cannery does not cover the City’s costs of such services unless the cannery operates. The outlook for the salmon market is uncertain at best. Most economists predict the farmed salmon producers will continue to increase their market share. The market risk of the KSP Larsen Bay cannery is high. The KSP Larsen Bay cannery is a very old facility. It is likely to require substantial capital to bring it into good operating condition. That further increases the risk of the cannery not operating. The fixed infrastructure costs to provide fuel storage and dispensing capacity to meet the requirements of the cannery are substantial. The alternative is to consider a bulk fuel storage and dispensing facility located in the vicinity of the City’s small boat harbor to meet the City’s fuel requirements. AEA estimates such a facility would cost about $1.3 million compared to $2.7 million for a larger facility located at the cannery. Denali Commission Staff Recommendation: Investing government funds in the KSP cannery does not serve a public purpose. The primary beneficiary is the KSP Larsen Bay cannery with no significant compensating benefits to the City or the local economy. Investing government funds in a bulk fuel facility designed to serve only the City does serve a public purpose. The Kodiak Salmon Packers’ salmon cannery should not be the basis of the design of a new proposed bulk fuel storage and dispensing facility in Larsen Bay. Action Required: Direct AEA to focus their efforts on establishing sustainable bulk fuel storage and dispensing to meet the requirements of the City, and discontinue consideration of upgrading the Kodiak Salmon Packers Larsen Bay cannery plant. Attachments: None LCMF Incorporated ( & A subsidiary of Ukpeagvik Ifiupiat Corporation July 10, 2002 Mr. Grant Mirick EC IE Vy c i ) Kodiak Salmon Packers 20520 Brown Road JUL 10 2002 |-7 Monroe, WA 98272-8733 AIDEA/AEA Re: Draft Business Plan Review Larsen Bay Dear Mr. Mirick: On behalf of Mr. Mark Schimscheimer of the Alaska Energy Authority, LCMF is sending you the enclosed Draft Business Plan for Kodiak Salmon Packers (KSP) portion of the Larsen Bay bulk fuel upgrade project for your review and comment. In addition, we have enclosed updated conceptual design drawings, which show the current fuel system configuration. Please note that the Draft Business Plan includes a change in the facility ownership from that previously discussed. As required by the conditions of the Denali Commission grant, the KSP fuel system is to be owned by the City of Larsen Bay and leased to KSP. The revised Conceptual Design Drawings include several changes in the retail fuel dispensing systems. First, I have further discussed the fencing requirements with the State Fire Marshal’s office for the vessel fueling station on the dock and they are willing to allow fencing half of the width of the dock around the dispenser, leaving the end free for large vessel operations. This is a change from closing off the entire end of the dock. See attached sketch of Dock Fence Layout. The second change is the inclusion of vehicle fueling at the intermediate tanks located at the plant. No means for dispensing to fleet vehicles was provided before. Mr. Schimscheimer will be back in the office on July 15, 2002 and he would like to have your thoughts and comments shortly thereafter. Please have a look at these documents and respond to Mr. Schimscheimer directly. However, if you have any questions understanding the Business Plan, please contact Ann Campbell of Aurora Consulting at (907) 245-9245, or if you have any questions regarding the Conceptual Design Drawings, please feel free to call me at (907) 273-1851. Ylddl Architecture WileyW. Wilhelm, P.E . ileyW. Wilhelm, P.E. Engineering Projéct Manager Surveying Project Management WWW:www:02-444 139 East 51st Avenue Attachment: — Business Operating Plan of the Kodiak Salmon Packers chorage, AK 99503 Bulk Fuel Facility, June 24, 2002. ice (907) 273-1830 : _© (907) 273-1831 Conceptual Design Drawings, 5/24/02 Dock Fence Layout drawing, 7/9/02 P.O. Box 955 B : “ orp a ae ce? Mark Schimscheimer, AEA Fax (907) 852-8213 Ann Campbell, Aurora Consulting Business Operating Plan of the Kodiak Salmon Packers Bulk Fuel Facility JUNE 24, 2002 DRAFT Kodiak Salmon Packers P.O. Box 38 Larsen Bay, AK 99624 Phone: (907) 847-2250 Fax: (907) 847-2244 CANPLP.OWG PLOTTING DATE: 07/10/02 (07:32) AUTOCAD DRAWING NAME: 430~' FIELD BOOK(S) NOTE THIS DRAWING IS CONSTRUCTED FROM A COMBINATION OF STATE PLATS, U.S. SURVEYS, STATE OF ALASKA DEPARTMENT OF REGIONAL AFFAIRS MAPS AND UNCONTROLLED AERIAL PHOTOGRAPHS. SCALE IS APPROXIMATE, FOR PRECISE LOCATIONS OF LOTS, BUILDINGS, ROADS, POLES, OR OTHER STRUCTURES, A FIELD SURVEY IS NECESSARY. 2. THE SCOPE OF WORK FOR THIS PROJECT IS THE CONSTRUCTION OF A NEW COLOCATED BULK TANK FARM TO REPLACE EXISTING CITY OF LARSEN BAY AND KODIAK SALMON PACKERS CANNERY TANK FARMS. THE PROJECT ALSO INCLUDES INSTALLATION OF A NEW LIFT DISPENSING STATION, A NEW MARINE RETAIL DISPENSING STATION, A CANNERY FLEET FUELING STATION, BARGE OFF—LOADING PIPELINES, FUEL DISTRIBUTION Bi ge PIPELINES AND NEW INTERMEDIATE TANKS AT THE POWER PLANT AND - eat CANNERY. Eas 0 200 ee) S3 gE La a es $ 88 SCALE IN FEET 6: oi Soe 3 BBE = 38 INDEX TO DRAWINGS s C-1 PROJECT LAYOUT PLAN g = C-2 TANK FARM SITE PLAN 2° < s al C-3 CANNERY SITE PLAN a $ a e g > Qs ) ~><| <o a a pa z eae te) 1) S- DS u4<| S< w 2 at a 22) We Be! FO >=) tw <4 3 oO °o c z a Ww a cc < | < xg A & 23 oy a i. ao SE aag gtSasee i 2 B53wWs So 208s x73 ONES s°n BEX oS g3505 75 n se 5 D. an * “ABN CHECKED BY: WWW DRAWN BY: CR DATE: 5/24/02 W.O. No: 01-430 DATE OF PHOTOGRAPHY: 6/06/96 DRAWING NO. C-1 1 AUTOCAD DRAWING NAME: 430—TFPP.DWG FIELD BOOK(S): PLOTTING DATE: CITY TANK INDEX ‘NOMINAL CAPACITY TANK FARM SITE PLAN SCALE: AS SHOWN ——— Oa Besel[veATWWG on[ WOGAs| DESORPTION __ | palENBONS Veco 1,500 | UN ENN Tae 76x17" 2| 23800 aera age 15'0x38" 3 | 23,800 mnt a 15'0x38" | 4 23,800 eee tae 15'6x38" 5 10,000 omen. Duet 10'6x17" TOTAL: 49,100 10,000 25,300 CANNERY TANK INDEX NOMINAL CAPACITY gan ier HEATING O&| wae] a —| 6 | 23,800 mann weet 15'6x38 ZA eee, ileee wee 15'9x38" w — 8 | 23,800 _ 150530" | < 1° 23,800 na 15'6x38 § 10 23,800 < 15'6x38° & 11} 8,000 4,000 | MOC INTERMEDATE/ | sory 09 s 12 12,000 me | scina0' eS s TOTAL: 103,200 12,000 27,800 2 « 2 < o,- a TOTAL TANK CAPACITY a2 - oe. Mo. 2 DeESEL| HEATING On| MOGAS TOTAL 3 = ¥ w 152,300 | 22,000 | 53,100 217,400 uw < oO = < a z Ww a c < z al g < x a 6 12 < SCALE IN FEET ee <a < 28 LEGEND iss § ul Bel FLANGED FLEX FITTING Isl FLANGED STRAINER re > j S°Le (A FLANGED CHECK VALVE )( HOSE REEL ers uiS JOL FLANGED BALL VALVE @ METER $s Qs Gs ANTI-SYPHON VALVE QO REDUCER <3) 1% SouENOW VALE ® rurer 5 (By ACTUATED BALL VALVE @® PRESSURE GAUGE Se FILL UMITING VALVE © TRANSFER PUMP 1X PRESSURE RELIEF VALVE ® = suswersiete Pump —— VERTICAL TRANSITION DRAWN BY: DAR/CR DATE: 5/24/02 W.0. No: 01-430 | eee | | ae ' EE |S TAI Tr FIELD BOOK(S): PLOTTING DATE: 07/10 1:41) AUTOCAD DRAWING NA ~CANSP.DWG NV1d LIS AYSNNVO WY y ofl Gaal tk WVd ANVL OL Was INL OL WO ONLLW3IH Department cot Yom LARSEN BAY FUEL SYSTEM UPGRADE munit) ie. Development LARSEN BAY, ALASKA AIDEA/AEA Rural Energy Group 813 West Northern Lights Bivd. se gk Maborone, Alona Boos CANNERY SITE PLAN Beremr Made? (60 Sac aaid A FBAASEA Of*—10 :ON ‘OM 20/%2/S *3Lva ¥O [AG NMVUEG AMM 2A C3X03HO * oe _Tlaloz, ser _or_| pee Incorporated PREPARED BY _ LIKUD A subsidiary of Ukpeagvik Iftupiat Corporation SUBJECT Architecture * Engineering Surveying * Project Management P.O, Box 955 139 East 51st Avenue Barrow, Alaska 99723 Anchorage, Alaska 99503 800-478-8213 Voice Voice 907-273-1830 PROJECT _C ACESS BAY BEV 907-852-8213 Fax Fax 907-273-1831 fae ee | po I ee = = — EGEIWVE DEPARTMENT OF THE ARMY JAN 3 0 2003 U.S. ARMY ENGINEER DISTRICT, ALASKA P.O. BOX 6898 AIDEA/AEA REPLY TO Elmendorf AFB, ALASKA 99506-6898 Regulatory Branch JANUARY, 28 2003 South Section 1-2002-0693 Mr. Mark Schimscheimer Alaska Energy Authority/Rural Energy Group 813 West Northern Lights Blvd Anchorage, Alaska 99503-2407 Dear Mr. Schimscheimer: We have completed our review of your permit application, on behalf of the City of Larsen Bay, identified as 1-2002-0693, for the following proposed work: Construct a new co-located bulk tank farm; retail and commercial dispensers; truck loading rack; a marine header; distribution pipelines to serve the cannery dispensing tanks; and pipelines for transfer of fuel from the marine header to the fuel tank farm. The project is located in Larsen Bay, South of the cannery and west of the existing city tank farm. Section 31, T. 30 S., R. 29 W., Seward Meridian, City of Larsen Bay, Alaska. Enclosed are two unsigned copies of a “PROVISIONAL PERMIT.” ° The provisional permit is NOT VALID and does not authorize you to do your work. The provisional permit describes the work that will be authorized, and the General and Special Conditions (if any) which will be placed on your final Department of the Army (DA) permit, if the State of Alaska Water Quality Certification and/or Coastal Zone Management (CZM) consistency requirements are satisfied as described below. No work is to be performed in the waterway or adjacent wetlands until you have received a validated copy of the DA permit. Additionally, we have enclosed a Notification of Administrative Appeals Options and Process and Request for Appeal form regarding this Department of the Army Permit (see section labeled “Initial Proffered Permit”). By Federal law no DA permit can be issued until a State Section 401 Water Quality Certification has been issued or has been waived and/or the State has concurred with a permit applicant's CZM consistency determination or concurrence has been presumed. As of this date the Alaska Division of Governmental Coordination (DGC) has not concurred with your CZM consistency determination. If DGC neither concurs nor provides written objections to the certification statement by January 25, 2003, then concurrence with your CZM consistency determination may be presumed. Once the State has concurred with your CZM consistency determination or the dates above have passed without the State acting, and you agree to the terms and conditions of the provisional permit, you should sign and date both copies and return them to us. Your DA permit will not be valid until we have returned a copy to you bearing both your signature and the signature of the appropriate Corps official. If the State does not concur with your CZM consistency determination, then the DA permit application file will be closed. If you should subsequently obtain a CZM consistency determination concurrence, you should contact this office to determine how to proceed with your permit application. If you have any questions concerning your CZM consistency determination, please contact the DGC at the Office of Management and Budget, Division of Governmental Coordination, 550 West 7° Avenue, Suite 1660, Anchorage, Alaska 99501-3510, or by telephone (907) 269-7440. If you have any other questions concerning your application for a DA permit, please contact me, at (907) 753-2724, toll free from within Alaska at (800) 478-2712, or by mail at the letterhead address, ATTN: CEPOA-CO-R-S. For additional information about our Regulatory Program, visit our web site at www.poa.usace.army.mil/reg. Sincerely, Daniel L. Smith Regulatory Specialist Enclosures PROVISIONAL PERMIT NOT VALID DO NOT BEGIN WORK This PROVISIONAL PERMIT is NOT VALID until: 1) You obtain: Section 401 Water Quality Certification from the Alaska Department of Environmental Conservation x a Coastal Zone Consistency determination concurrence from the Division of Governmental Coordination 2) You sign and return the enclosed provisional permit with the State Section 401 Water Quality Certification and Coastal Zone Management concurrence and the appropriate permit fee as indicated below: $10.00 $100.00 No fee required Your check or money order should be made payable to FAO, USACE, Alaska District. 3) The Corps signs the permit and returns it to you. Your DA permit application file will be closed if the State denies your Section 401 Water Quality Certification and/or does not concur with your Coastal Zone Management consistency determination. DO NOT BEGIN WORK DEPARTMENT OF THE ARMY PERMIT Permittee:_City of Larsen Bay Permit No.: 1-2002-0693_ Larsen Bay 7 Issuing Office: U.S. Army Engineer District, Alaska NOTE: The term "you" and its derivatives, as used in this permit, means the permittee or any future transferee. The term "this office" refers to the appropriate district or division office of the Corps of Engineers having jurisdiction over the permitted activity or the appropriate official of that office acting under the authority of the commanding officer. You are authorized to perform work in accordance with the terms and conditions specified below. Project Description: Construct a new co-located bulk tank farm; retail and commercial dispensers; truck loading rack; a marine header; distribution pipelines to serve the cannery dispensing tanks; and pipelines for transfer of fuel from the marine header to the fuel tank farm. The marine header will be located on the existing cannery dock. The fuel tank farm will be constructed in a 0.48-acre upland area. All work shall be performed in accordance with the attached plans, 1-4 sheets dated February 22, 2002. Project Location: The project is located in Larsen Bay, South of the cannery and west of the existing city tank farm. Section 31, T. 30 S., R. 29 W., Seward Meridian, City of Larsen Bay, Alaska. Latitude 57°32'17.08”N, Longitude 153°59’31.97”W. USGS Quadrangle Map Karluk C-1. Permit Conditions: General Conditions: 1. The time limit for completing the work authorized ends on_31 January 2006. If you find that you need more time to complete the authorized activity, submit your request for a time extension to this office for consideration at least one month before the above date is reached. 2. You must maintain the activity authorized by this permit.in conformance with the terms and conditions of this permit. You are not relieved of this requirement if you abandon the permitted activity, although you may make a good faith transfer to a third party in compliance with General Condition 4 below. Should you wish to cease to maintain the authorized activity or should you desire to abandon it without a good faith transfer, you must obtain a modification of this permit from this office, which may require restoration of the area. 3. If you discover any previously unknown historic or archeological remains while accomplishing the activity authorized by this permit, you must immediately notify this office of what you have found. We will initiate the Federal and state coordination required to determine if the remains warrant a recovery effort or if the site is eligible for listing in the National Register of Historic Places. 4. If you sell the property associated with this permit, you must obtain the signature of the new owner in the space provided and forward a copy of the permit to this office to validate the transfer of this authorization. 5. If a conditioned water quality certification has been issued for your project, you must comply with the conditions specified in the certification as special conditions to this permit. For your convenience, a copy of the certification is attached if it contains such conditions. ENG FORM 1721, Nov 86 EDITION OF SEP 82 IS OBSOLETE (33 CFR 325 (Appendix A)) 6. You must allow representatives from this office to inspect the authorized activity at any time deemed necessary to ensure that it is being or has been accomplished in accordance with the terms and conditions of your permit. Special Conditions: 1. Your use of the permitted activity must not interfere with the public’s right to free navigation on all navigable waters of the United States. 2. You must install and maintain, at your expense, any safety lights and signals prescribed by the United States Coast Guard (USCG), through regulations or otherwise, on your authorized facilities. The USCG may be reached at the following address and telephone number: Commander (oan), 17th Coast Guard District, P.O. Box 25517, Juneau, Alaska 99802, (907) 463-2269. 3. The permittee understands and agrees that, if future operations by the United States require the removal, relocation, or other alteration, of the structure or work herein authorized, or if, in the opinion of the Secretary of the Army or his authorized representative, said structure or work shall cause unreasonable obstruction to the free navigation of the navigable waters, the permittee will be required, upon due notice from the Corps of Engineers, to remove, relocate, or alter the structural work or obstructions caused thereby, without expense to the United States. No claim shall be made against the United States on account of any such removal or alteration. Special Information: Any condition incorporated by reference into this permit by General Condition 5, remains a condition of this permit unless expressly modified or deleted, in writing, by the District Engineer or his authorized representative. Further Information: 1. Congressional Authorities: You have been authorized to undertake the activity described above pursuant to: (X) Section 10 of the Rivers and Harbors Act of 1899 (33 U.S.C. 403). () Section 404 of the Clean Water Act (33 U.S.C. 1344). () Section 103 of the Marine Protection, Research and Sanctuaries Act of 1972 (33 U.S.C. 1413). 2. Limits of this authorization. a. This permit does not obviate the need to obtain other Federal, state, or local authorization required by law. b. This permit does not grant any property rights or exclusive privileges. c. This permit does not authorize any injury to the property or rights of others. d. This permit does not authorize interference with any existing or proposed Federal project. 3. Limits of Federal Liability. In issuing this permit, the Federal Government does not assume any liability for the following: a. Damages to the permitted project or uses thereof as a result of other permitted or unpermitted activities or from natural causes. b. Damages to the permitted project or uses thereof as a result of current or future activities undertaken by or on behalf of the United States in the public interest. c. Damages to persons, property, or to other permitted or unpermitted activities or structures caused by the activity authorized by this permit. -2- d. Design or construction deficiencies associated with the permitted work. e. Damage claims associated with any future modification, suspension, or revocation of this permit. 4. Reliance on Applicant's Data: The determination of this office that issuance of this permit is not contrary to the public interest was made in reliance on the information you provided. 5. Reevaluation of Permit Decision. This office may reevaluate its decision on this permit at any time the circumstances warrant. Circumstances that could require a revaluation include, but are not limited to, the following: a. You fail to comply with the terms and conditions of this permit. b. The information provided by you in support of your permit application proves to have been false, incomplete, or inaccurate (See 4 above). c. Significant new information surfaces which this office did not consider in reaching the original public interest decision. Such a reevaluation may result in a determination that it is appropriate to use the suspension, modification, and revocation procedures contained in 33 CFR 325.7 or enforcement procedures such as those contained in 33 CFR 326.4 and 326.5. The referenced enforcement procedures provide for the issuance of an administrative order requiring you to comply with the terms and conditions of your permit and for the initiation of legal action where appropriate. You will be required to pay for any corrective measures ordered by this office, and if you fail to comply with such directive, this office may in certain situations (such as those specified in 33 CFR 209.170) accomplish the corrective measures by contract or otherwise and bill you for the cost. 6. Extensions. General condition 1 establishes a time limit for the completion of the activity authorized by this permit. Unless there are circumstances requiring either a prompt completion of the authorized activity or a reevaluation of the public interest decision, the Corps will normally give favorable consideration to a request for an extension of this time limit. Your signature below, as permittee, indicates that you accept and agree to comply with the terms and conditions of this permit. (PERMITTEE) (DATE) This permit becomes effective when the Federal official, designated to act for the Secretary of the Army, has signed below. FOR:(DISTRICT ENGINEER) Colonel Steven T. Perrenot (DATE) Daniel L. Smith, Regulatory Specialist Regulatory Branch, South Section When the structures or work authorized by this permit are still in existence at the time the property is transferred the terms and conditions of this permit will continue to be binding on the new owner(s) of the property. To validate the transfer of this permit and the associated liabilities associated with compliance with its terms and conditions have the transferee sign and date below. (TRANSFEREE) (DATE) BERING SEA SITE Lar; > PROJECT a we . LARSEN BAY FUEL UPGRADE LARSEN BAY, ALASKA LARSEN Bay ‘I tt 1-2004- 0643 LOCATED WITHIN SECTION 31, TOWNSHIP 30 SOUTH, RANGE 29 WEST, CONSOLIDATION OF MULTIPLE CODE DEFICIENT TANK FARMS INTO ONE CODE COMPLIANT FACILITY APPLICANT/AGENT; CITY OF LARSEN BAY P.O. BOX 8 LARSEN BAY, ALASKA 99624 ‘ALASKA ENERGY AUTHORITY 813 W. NORTHERN LIGHTS BLVD. [SEWARD MERIDIAN, ALASKA ANCHORAGE, ALASKA 99503 DATE: 2/22/02 | SHEET: 1 OF 4 PLOTTING DATE: 06/05/02 (09:41) AUTOCAD DRAWING NAME: 430—VM.DWG ITY OF LARSEN BAY, KODIAK SALMON PACKERS PIER MOUNTED P63 8) \ a Be ee betsy THIS PROJECT - CONSOLIDATION OF MULTIPLE CODE DEFICIENT TANK FARMS INTO ONE CODE COMPLIANT FACILITY RTY CITY OF LARSEN BAY, KODIAK SALMON PACKERS PLOTTING DATE: 06/05/02 (09:57) LARSEN BAY ie) Pi-1¢)0) eee SCALE IN FEET ~ ee . mea Cm) WALLED. DISGEN: VOW YS) 74 ioe re LLON DOUBLE a -TANKS AT GRADE, Cre a ae PS DATE OF PHOTOGRAPHY: 6/06/96 PROJECT L UT |LARSEN BAY FUEL UPGRADE DEPLIGANT/AGENT: LARSEN BAY, ALASKA CITY OF LARSEN BAY LARSEN BAY 1 P.0. BOX 8 2 LARSEN BAY, ALASKA 99624 # |- 2002-0615 LOCATED WITHIN SECTION 31, AGENT: TOWNSHIP 30 SOUTH, RANGE 29 WEST. ALASKA ENERGY AUTHORITY SEWARD MERIDIAN, ALASKA 813 W. NORTHERN LIGHTS BLVD. DATE: 2/22/02 |SHEET: 2 OF 4 ANCHORAGE, ALASKA 99503 AUTOCAD DRAWING NAME: 430—PLP.DWG 0 30 Pata meal SCALE IN FEET POST MOUNTED BARGE OFF—LOADING PIPELINES (DIESEL/ FUEL OlL AND GASOLINE) POST MOUNTED CANNERY DISPENSING PIPELINES (NO. 2 DIESEL, HEATING OIL, AND GASOLINE) 138.9" 150.0" 122.0° e a FARM 5.0". TANK #9 { | 4 (2) ad TANK FARM & PUMP - aie 5 5 _ 2 slE s d l QUANTITIES TOTAL PROPOSED FILL AREA: 21,100 SF (0.48 AC) TOTAL VOLUME OF FILL: 4,900 CY Venous DIKE K AND FENCE "LOSURE, UCK FILLING STATION CONTAINMENT AREA PROOUCT DISPENSER 110.0" EXISTING ROAD \ PURPOSE: CONSOLIDATION OF MULTIPLE CODE DEFICIENT TANK FARMS INTO ONE CODE COMPLIANT FACILITY DJACENT PROPERTY OWNERS: cITY OF LARSEN BAY, KODIAK SALMON PACKERS PLOTTING DATE: 06/06/02 (13:12) SITE PLAN APPLICANT/AGENT: CITY OF LARSEN BAY P.O. BOX 8 LARSEN BAY, ALASKA 99624 AGENT: ALASKA ENERGY AUTHORITY 813 W. NORTHERN LIGHTS BLVD. ANCHORAGE, ALASKA 99503 LARSEN BAY FUEL UPGRADE LARSEN BAY, ALASKA LARSEN BAY 1 # |-2002 -0043 LOCATED WITHIN SECTION 31, TOWNSHIP 30 SOUTH, RANGE 29 WEST, SEWARD MERIDIAN, ALASKA DATE: 2/22/02 |SHEET: 3 OF 4 AUTOCAD DRAWING NAME: 430-—SP.DWG PRIMARY SECONDARY CONTAINMENT . CONTAINMENT . = CONTAINMENT LINER DIKE io 4 LINER H iL” TANK al I TANK | | [Ae o. ; eee REE RTI IR ZR GER Ze 7 7 KOKA LRAT IR IR ARC, EXISTING GROUND. WOVEN GEOTEXTILE NFS FILL SECTION - PAD SCALE: N.T.S. ‘PURPOSE: SECTION LARSEN BAY FUEL UPGRADE CONSOLIDATION OF MULTIPLE CODE F5ecant LARSEN BAY, ALASKA DEFICIENT TANK FARMS INTO ONE APPLICANT: BA CODE COMPLIANT FACILITY Pty ee BAY LARSEN BAY 1] 0. c ADJACENT_PROPERTY_OWNERS: LARSEN BAY, ALASKA 99624 # |-2002-0643 CITY OF LARSEN BAY. AGENT: OCATED WITHIN SECTION 31, KODIAK SALMON PACKERS ALASKA ENERGY AUTHORITY ie wee ee 813 W. NORTHERN LIGHTS BLVD. » ANCHORAGE, ALASKA 99503 [ DATE: 2/22/02 [SHEET: 4 OF 4 | PLOTTING DATE: 06/06/02 (09:13) AUTOCAD DRAWING NAME: 430—SEC.DWG DEPARTMENT OF THE ARMY PERMIT Permittee:_City of Larsen Bay Permit No.: 1-2002-0693_ Larsen Bay 7 Issuing Office:U.S. Army Engineer District, Alaska NOTE: The term "you" and its derivatives, as used in this permit, means the permittee or any future transferee. The term "this office" refers to the appropriate district or division office of the Corps of Engineers having jurisdiction over the permitted activity or the appropriate official of that office acting under the authority of the commanding officer. You are authorized to perform work in accordance with the terms and conditions specified below. Project Description: Construct a new co-located bulk tank farm; retail and commercial dispensers; truck loading rack; a marine header; distribution pipelines to serve the cannery dispensing tanks; and pipelines for transfer of fuel from the marine header to the fuel tank farm. The marine header will be located on the existing cannery dock. The fuel tank farm will be constructed in a 0.48-acre upland area. All work shall be performed in accordance with the attached plans, 1-4 sheets dated February 22, 2002. Project Location: The project is located in Larsen Bay, South of the cannery and west of the existing city tank farm. Section 31, T. 30 S., R. 29 W., Seward Meridian, City of Larsen Bay, Alaska. Latitude 57°32’17.08”N, Longitude 153°59'31.97”"W. USGS Quadrangle Map Karluk C-1. Permit Conditions: General Conditions: 1. The time limit for completing the work authorized ends on_31 January 2006. If you find that you need more time to complete the authorized activity, submit your request for a time extension to this office for consideration at least one month before the above date is reached. 2. You must maintain the activity authorized by this permit in conformance with the terms and conditions of this permit. You are not relieved of this requirement if you abandon the permitted activity, although you may make a good faith transfer to a third party in compliance with General Condition 4 below. Should you wish to cease to maintain the authorized activity or should you desire to abandon it without a good faith transfer, you must obtain a modification of this permit from this office, which may require restoration of the area. 3. If you discover any previously unknown historic or archeological remains while accomplishing the activity authorized by this permit, you must immediately notify this office of what you have found. We will initiate the Federal and state coordination required to determine if the remains warrant a recovery effort or if the site is eligible for listing in the National Register of Historic Places. 4. If you sell the property associated with this permit, you must obtain the signature of the new owner in the space provided and forward a copy of the permit to this office to validate the transfer of this authorization. 5. If a conditioned water quality certification has been issued for your project, you must comply with the conditions specified in the certification as special conditions to this permit. For your convenience, a copy of the certification is attached if it contains such conditions. ENG FORM 1721, Nov 86 EDITION OF SEP 82 IS OBSOLETE (33 CFR 325 (Appendix A)) 6. You must allow representatives from this office to inspect the authorized activity at any time deemed necessary to ensure that it is being or has been accomplished in accordance with the terms and conditions of your permit. Special Conditions: 1. Your use of the permitted activity must not interfere with the public’s right to free navigation on all navigable waters of the United States. 2. You must install and maintain, at your expense, any safety lights and signals prescribed by the United States Coast Guard (USCG), through regulations or otherwise, on your authorized facilities. The USCG may be reached at the following address and telephone number: Commander (oan), 17th Coast Guard District, P.O. Box 25517, Juneau, Alaska 99802, (907) 463-2269. 3. The permittee understands and agrees that, if future operations by the United States require the removal, relocation, or other alteration, of the structure or work herein authorized, or if, in the opinion of the Secretary of the Army or his authorized representative, said structure or work shall cause unreasonable obstruction to the free navigation of the navigable waters, the permittee will be required, upon due notice from the Corps of Engineers, to remove, relocate, or alter the structural work or obstructions caused thereby, without expense to the United States. No claim shall be made against the United States on account of any such removal or alteration. Special Information: Any condition incorporated by reference into this permit by General Condition 5, remains a condition of this permit unless expressly modified or deleted, in writing, by the District Engineer or his authorized representative. Further Information: 1. Congressional Authorities: You have been authorized to undertake the activity described above pursuant to: (X) Section 10 of the Rivers and Harbors Act of 1899 (33 U.S.C. 403). () Section 404 of the Clean Water Act (33 U.S.C. 1344). () Section 103 of the Marine Protection, Research and Sanctuaries Act of 1972 (33 U.S.C. 1413). 2. Limits of this authorization. a. This permit does not obviate the need to obtain other Federal, state, or local authorization required by law. b. This permit does not grant any property rights or exclusive privileges. c. This permit does not authorize any injury to the property or rights of others. d. This permit does not authorize interference with any existing or proposed Federal project. 3. Limits of Federal Liability. In issuing this permit, the Federal Government does not assume any liability for the following: a. Damages to the permitted project or uses thereof as a result of other permitted or unpermitted activities or from natural causes. b. Damages to the permitted project or uses thereof as a result of current or future activities undertaken by or on behalf of the United States in the public interest. c. Damages to persons, property, or to other permitted or unpermitted activities or structures caused by the activity authorized by this permit. -2- d. Design or construction deficiencies associated with the permitted work. e. Damage claims associated with any future modification, suspension, or revocation of this permit. 4. Reliance on Applicant's Data: The determination of this office that issuance of this permit is not contrary to the public interest was made in reliance on the information you provided. 5. Reevaluation of Permit Decision. This office may reevaluate its decision on this permit at any time the circumstances warrant. Circumstances that could require a revaluation include, but are not limited to, the following: a. You fail to comply with the terms and conditions of this permit. b. The information provided by you in support of your permit application proves to have been false, incomplete, or inaccurate (See 4 above). c. Significant new information surfaces which this office did not consider in reaching the original public interest decision. Such a reevaluation may result in a determination that it is appropriate to use the suspension, modification, and revocation procedures contained in 33 CFR 325.7 or enforcement procedures such as those contained in 33 CFR 326.4 and 326.5. The referenced enforcement procedures provide for the issuance of an administrative order requiring you to comply with the terms and conditions of your permit and for the initiation of legal action where appropriate. You will be required to pay for any corrective measures ordered by this office, and if you fail to comply with such directive, this office may in certain situations (such as those specified in 33 CFR 209.170) accomplish the corrective measures by contract or otherwise and bill you for the cost. 6. Extensions. General condition 1 establishes a time limit for the completion of the activity authorized by this permit. Unless there are circumstances requiring either a prompt completion of the authorized activity or a reevaluation of the public interest decision, the Corps will normally give favorable consideration to a request for an extension of this time limit. Your signature below, as permittee, indicates that you accept and agree to comply with the terms and conditions of this permit. (PERMITTEE) (DATE) This permit becomes effective when the Federal official, designated to act for the Secretary of the Army, has signed below. FOR:(DISTRICT ENGINEER) Colonel Steven T. Perrenot (DATE) Daniel L. Smith, Regulatory Specialist Regulatory Branch, South Section When the structures or work authorized by this permit are still in existence at the time the property is transferred the terms and conditions of this permit will continue to be binding on the new owner(s) of the property. To validate the transfer of this permit and the associated liabilities associated with compliance with its terms and conditions have the transferee sign and date below. (TRANSFEREE) (DATE) Barrow Kaktovik BERING SEA > PROJECT SITE 3 ‘ 7 3 : 824 ae PURPOSE: VICINITY MAP CONSOLIDATION OF MULTIPLE CODE = DEFICIENT TANK FARMS INTO ONE APPLICANT/AGENT: CITY OF LARSEN BAY CODE COMPLIANT FACILITY P.O. BOX 8 LARSEN BAY, ALASKA 99624 AGENT: ALASKA ENERGY AUTHORITY 813 W. NORTHERN LIGHTS BLVD. SEWARD: MERIDA ASA ANCHORAGE, ALASKA 99503 DATE: 2/22/02 | SHEET: 1 OF 4 PLOTTING DATE: 06/05/02 (09:41) AUTOCAD DRAWING NAME: 430—VM.DWG LARSEN BAY FUEL UPGRADE LARSEN BAY, ALASKA LARSEN Bay 7 4t |-2002- 0643 LOCATED WITHIN SECTION 31, TOWNSHIP 30 SOUTH, RANGE 29 WEST, CITY OF LARSEN BAY, KODIAK SALMON PACKERS tS 7 ie) +600 | SCALE IN FEET ry eRe) Betas j ae SING-TANKS AT GRADE,2 AND ABOVE ‘GRADE, POST MOUNTED; ST te” Bs a ieee es) * Pei RS) \ gd Bie eae bdo em en sods DATE OF PHOTOGRAPHY: 6/06/96 PROJEC UT |LARSEN BAY FUEL UPGRADE CONSOLIDATION OF MULTIPLE CODE PPLICANT/AGENT; LARSEN BAY, ALASKA DEFICIENT TANK FARMS INTO ONE =a CODE COMPLIANT FACILITY CITY OF LARSEN BAY LARSEN BAY 1 P.O. BOX 8 q> LARSEN BAY, ALASKA 99624 % {-2002-06045 LOCATED WITHIN SECTION 31, CITY OF LARSEN BAY, AGENT: KODIAK SALMON PACKERS ALASKA ENERGY AUTHORITY er ue ten o-WEST. 813 W. NORTHERN LIGHTS BLVD. ANCHORAGE, ALASKA 99503 DATE: 2/22/02 | SHEET: 2 OF 4 PLOTTING DATE: 06/05/02 (09:57) AUTOCAD DRAWING NAME: 430—PLP.DWG 0 30 POST MOUNTED BARGE OFF—LOADING PIPELINES (DIESEL/ FUEL OIL AND GASOLINE) SCALE IN FEET | T a = an POST MOUNTED CANNERY DISPENSING PIPELINES (NO. 2 DIESEL, HEATING OIL, AND GASOLINE) EXISTING POST MOUNTED WATER 150.0 | =e 122.0° CONTAINMENT DIKE AND FENCE RUCK FILLING STATION| J} CONTAINMENT AREA \ | | | PROOUCT = DISPENSER \ 110.0" EXISTING ROAD QUANTITIES TOTAL PROPOSED FILL AREA: 21,100 SF (0.48 AC) TOTAL VOLUME OF FILL: 4,900 CY PURPOSE: SITE PLAN LARSEN BAY FUEL UPGRADE CONSOLIDATION OF MULTIPLE CODE ; LARSEN BAY, ALASKA DEFICIENT TANK FARMS INTO ONE PPLICANT/AGENT: . CODE COMPLIANT FACILITY CITY OF LARSEN BAY LARSEN BAY 1 .0. BOX 8 =, 2-043 ADJACENT PROPERTY OWNERS: LARSEN BAY, ALASKA 99624 = Lea oe 7 LOCATED WITHIN SECTION 31, Cig OF AUARSENGEAY, GENT: TOWNSHIP 30 SOUTH, RANGE 29 WEST, KODIAK SALMON PACKERS ALASKA ENERGY AUTHORITY SEWARD MERIDIAN, ALASKA 813 W. NORTHERN LIGHTS BLVD. , ANCHORAGE, ALASKA 99503 [ DATE: 2/22/02 [SHEET: 3 OF 4 PLOTTING DATE: 06/06/02 (13:12) AUTOCAD DRAWING NAME: 430—SP.DWG PRIMARY SECONDARY CONTAINMENT CONTAINMENT LINER CONTAINMENT DIKE I rank | ROLE 7 7 7 KOK RRR ZR ZG 7 SECTION - PAD LINER 1 \ TANK an oO x; 66 20, = ae RRR RT RR NFS FILL EXISTING GROUND WOVEN GEOTEXTILE SCALE: N.T.S. PURPOSE: SECTION CONSOLIDATION OF MULTILPLE CODE DEFICIENT TANK FARMS INTO ONE APPLICA| CODE COMPLIANT FACILITY CITY OF LARSEN BAY P.0. BOX 8 ACENT PROPERTY OWNERS: LARSEN BAY, ALASKA 99624 CITY OF LARSEN BAY, AGENT: KODIAK SALMON PACKERS ALASKA ENERGY AUTHORITY ] ANCHORAGE, ALASKA 99503 PLOTTING DATE: 06/06/02 (09:13) 813 W. NORTHERN LIGHTS BLVD. LARSEN BAY FUEL UPGRADE LARSEN BAY, ALASKA LARSEN BAY J He 1-2002-0043 LOCATED WITHIN SECTION 31, TOWNSHIP 30 SOUTH, RANGE 29 WEST, [SEWARD MERIDIAN, ALASKA DATE: 2/22/02 | SHEET: 4 OF 4 AUTOCAD DRAWING NAME: 430—SEC.DWG Applicant: City of Larsen Bay _ File Number: 1-2002-0693 Date: 01/23/2003 Attached is: See Section below 4 INITIAL PROFFERED PERMIT (Standard Permit or Letter of permission) A PROFFERED PERMIT (Standard Permit or Letter of permission) B PERMIT DENIAL c APPROVED JURISDICTIONAL DETERMINATION D PRELIMINARY JURISDICTIONAL DETERMINATION E ee ‘ The following ifies yc ig ad. options regarding a an administrative ae of | the above decision: Additional — “A: INITIAL PROFFERED PERMIT: You may accept or vatiiedt to the permit. e ACCEPT: If you received a Standard Permit, you may sign the permit document and return it to the district engineer for final authorization. If you received a Letter of Permission (LOP), you may accept the LOP and your work is authorized. Your signature on the Standard Permit or acceptance of the LOP means that you accept the permit in its entirety, and waive all rights to appeal the permit, including its terms and conditions, and approved jurisdictional determinations associated with the permit. ¢ OBJECT: If you object to the permit (Standard or LOP) because of certain terms and conditions therein, you may request that the permit be modified accordingly. You must complete Section II of this form and return the form to the district engineer. Your objections must be received by the district engineer within 60 days of the date of this notice, or you will forfeit your right to appeal the permit in the future. Upon receipt of your letter, the district engineer will evaluate your objections and may: (a) modify the permit to address all of your concerns, (b) modify the permit to address some of your objections, or (c) not modify the permit having determined that the permit should be issued as previously written. After evaluating your objections, the district engineer will send you a proffered permit for your reconsideration, as indicated in Section B below. B: PROFFERED PERMIT: You may accept or appeal the permit e ACCEPT: If you received a Standard Permit, you may sign the permit document and return it to the district engineer for final authorization. If you received a Letter of Permission (LOP), you may accept the LOP and your work is authorized. Your signature on the Standard Permit or acceptance of the LOP means that you accept the permit in its entirety, and waive all rights to appeal the permit, including its terms and conditions, and approved jurisdictional determinations associated with the permit. e APPEAL: If you choose to decline the proffered permit (Standard or LOP) because of certain terms and conditions therein, you may appeal the declined permit under the Corps of Engineers Administrative Appeal Process by completing Section II of this form and sending the form to the division engineer. This form must be received by the division engineer within 60 days of the date of this notice. C: PERMIT DENIAL: You may appeal the denial of a permit under the Corps of Engineers Administrative Appeal Process by completing Section II of this form and sending the form to the division engineer. This form must be received by the division engineer within 60 days of the date of this notice. D: APPROVED JURISDICTIONAL DETERMINATION: You may accept or appeal the approved JD or provide new information. e ACCEPT: You do not need to notify the Corps to accept an approved JD. Failure to notify the Corps within 60 days of the date of this notice, means that you accept the approved JD in its entirety, and waive all rights to appeal the approved JD. e APPEAL: If you disagree with the approved JD, you may appeal the approved JD under the Corps of Engineers Administrative Appeal Process by completing Section II of this form and sending the form to the division engineer. This form must be received by the division engineer within 60 days of the date of this notice. E: PRELIMINARY JURISDICTIONAL DETERMINATION: You do not need to respond to the Corps regarding the preliminary JD. The Preliminary JD is not appealable. If you wish, you may request an approved JD (which may be appealed), by contacting the Corps district for further instruction. Also you may provide new information for further consideration by the Corps to reevaluate the JD. SECTION II - REQUEST FOR APPEAL or OBJECTIONS TO AN INITIAL PROFFERED PERMIT objections are addressed in the administrative record.) REASONS FOR APPEAL OR OBJECTIONS: (Describe your reasons for appealing the decision or your objections to an initial proffered permit in clear concise statements. You may attach additional information to this form to clarify where your reasons or POINT OF CONTACT FOR QUESTIONS OR INFORMATION: If you have questions regarding this decision and/or the appeal process you may contact: Daniel L. Smith, RS Alaska District Corps of Engineers CEPOA-CO-R-E/N/S PO BOX 6898 Elmendorf AFB, AK 99506-6898 (907) 753-2712 (800) 478-2712 (toll free in AK) ADDITIONAL INFORMATION: The appeal is limited to a review of the administrative record, the Corps memorandum for the record of the appeal conference or meeting, and any supplemental information that the review officer has determined is needed to clarify the administrative record. Neither the appellant nor the Corps may add new information or analyses to the record. However, provide additional information to clarify the location of information that is already in the administrative record. If you only have questions regarding the appeal process you may also contact: Commander ATTN: ET-C/Michael Lee USAED, Pacific Ocean Building 230 Fort Shafter, HI 96858-5440 consultants, to conduct investigations of the project site during the RIGHT OF ENTRY: Your signature below grants the right of entry to Corps of Engineers personnel, and any government notice of any site investigation, and will have the opportunity to participate in all site investigations. course of the appeal process. You will be provided a 15-day Signature of appellant or agent. Mail to: Commander ATTN: ET-C/Michael Lee USAED, Pacific Ocean Building 230 Fort Shafter, HI 96858-5440 Date: Telephone number: 2 zo vo Wd als ABaNNVO Nerd aus muy NL Nv LnoAv? 19aroue SONIMVHG OL X30NI Ld Tee B NEE en Deptt ot cerning AIDEA/AEA Rel Entay Gop 1813, West Northern Lghta Bhd ‘anchorage, Mauka 98903 “gh Peaesisa LARSEN BAY FUEL SYSTEM UPGRADE LARSEN BAY, ALASKA PRELIMINARY PROJECT LAYOUT PLAN L 1 1 + 1 1 1 \ CITY TANK INDEX (— rt t : : : & FST] mecerren Yommee Sa i a, 4 ik — NE 2 | 7000 er oe 4 Hi b 3 | 23000 ven te a , i 75000 | vem met <4 =4 || i | 3 70,000 mn | m7 XS | 9 i * | Tom: #9100 10000 75,300 Blt eto Bhi 4 casoune H ie BA i | ii | 18 | | i CANNERY TANK INDEX I 8 oma CaPRIFY 4 1 ' a a re ey i i | pt i rH | | 21000 ee 1 DI | Lh hon | Jr-a 7 | 23000 wot | ee | Pg | ¥ ‘ a a | 23.800 Nias 15'0038" 2 baw ne. iH i Sill ° | 23000 vert we | sear | |S | Jason | | Misa * | z 7 enter] | d | fein 1 ri ly | a0 000 | “Seemann | yo7a420° =< 1 rm owe] 8 ; ; va nia | Gat ttchmety YY § 8) ||) 5 2008 Sooeeme | oor | |W E) S | ese. i ig rom 103200 12000 77/800 93 az LL < ' I i Oy @ 8 TOTAL TANK CAPACITY z| ea 4 comea, H f ges = | TT Sts fc. 2 orant|reatwo ou] woone | vora ge| 24 at: } vaza00 | 2000 | savoo| ai7000 z§| <a ape = = p >= - i in <5 | i | : | ‘Dest preaTnG Ox | z | TR FAL iW ' [ses y | ih < | | I | | MI ' z |> | | ' i 4 | rmuce. pune " | ‘Son 4 o | Hf \ ee rar 5 | il | LEGE! i i ll ' Ht Puwceo riox Firm =k ance smaner | SF A ruveco oncex ware) ose er. seein | yl | 1 runceo eur vave wD were Beso | i | & snn-srmon vue = ReDCE 7 I ' sano we © rue z | mucx Pune sion tH we Acruareo aA ave © Pressure cauce 4 IR Set Cit HI | Te ruven wie tuarn ne | | i QO" PRESSURE RELIEF VE = @_SuAWERSILE PUMP ; —2— VERTICAL TRANSITION CHECKED BY: WwW | oeaw av: osn/or | | ate saya ' lw.0_ No: 01-430 frewsor Se TANK FARM SITE PLAN [paene no TOME AS SHOW r= FIELD B00K(s): PLOTTING DATE: 05/24/02 (18:03) ‘AUTOCAD_ORAWNG NAME. 430—CANRY.OWG oz = 1 3W9s NV1d S3LIS AYANNVO sawtaead OMSIOES as90 #10 ONIN "INNOSYO ‘21 3530 Sa AV swoivean30/sazn08 1¥ ‘uwmoteny AN NaoUD 04 30 SMV / BBE Serbs re Be “ : als LARSEN BAY FUEL SYSTEM UPGRADE 3] 3|F LARSEN BAY, ALASKA Q: H LOM, corporate P CANNERY SITE PLAN oma 6p Batt Mark Schimscheimer From: Grant Mirick [Zollie@televar.com] Sent: Monday, April 29, 2002 3:51 AM To: Mark Schimscheimer Subject: Re: FW: Revised List = needs list.xis Hi Mark, Sorry it took so long to get back to you. | will be in Seattle through Wednesday but have my cell phone. (509)429-2077. Grant Mark Schimscheimer wrote: ----Original Message----- > From: Wiley Wilhelm [mailto:wwilhelm@LCMF.com] > Sent: Tuesday, April 23, 2002 10:09 AM > To: Mark Schimscheimer (E-mail) > Subject: Revised List > > Mark, > > Here is a compiled list of Aurora's questions and mine. > > Wiley > > (2+---------------------- +--+ +--+ - +--+ +--+ +--+ = +--+ +++ - - - -- - -- == + == > Name: needs list.xls > needs list.xls Type: Microsoft Excel Worksheet (application/vnd.ms-excel) > Encoding: base64 DEPARTMENT OF THE ARMY U.S. ARMY ENGINEER DISTRICT, ALASKA [ D Ply ! ip \ P.O. BOX 898 l | | ANCHORAGE, ALASKA 08-0008 LI sun 22 2002 LY ATTENTION OF: JULY! 19 2002 AIDEA/AEA Regulatory Branch South Section 1-2002-0693 Mark Schimscheimer Alaska Energy Authority/Rural Energy Group 813 West Northern Lights Blvd. Anchorage, Alaska 99503-2407 Dear Mr. Schimscheimer: Your request of June 26, 2002, on behalf of the City of Larsen Bay, for a Department of the Army (DA) permit to construct centrally located tank farms, in the City of Larsen Bay, Alaska, has been received. It has been assigned 1-2002-0693, Larsen Bay, which should be referred to in all future correspondence with this office. Based on our review of the information you furnished and available to our office, we have determined that your proposed project would involve work in waters of the U.S. under our regulatory jurisdiction (see enclosure titled, “BASIS FOR JURISDICTIONAL DETERMINATION”) . This approved jurisdictional determination is valid for a period of five (5) years from the date of this letter, unless new information supporting a revision is provided to this office before the expiration date. Also, enclosed is a Notification of Administrative Appeals Options and Process and Request for Appeal form regarding this Department of the Army Approved Jurisdictional Determination. We have also received your signed Certification of Consistency with the Alaska Coastal Management Program and will soon begin processing your application and soliciting comments on your proposed work. The Corps of Engineers is authorized to issue permits at the District level in those cases in which all substantive objections have been resolved to the satisfaction of the District Engineer provided other portions of our evaluation are favorable. Periodically, letters from reviewing agencies or interested parties may be forwarded to you for your information or appropriate action. Since unresolved objections to your proposed work could result in delay or denial of the requested permit, it is suggested that you respond as soon as possible to avoid processing delay. I am forwarding a copy of this correspondence to the Office of Management and Budget, Division of Governmental Coordination, 550 West 7° Avenue, Suite 1660, Anchorage, Alaska 99501-3510. Please contact me at (907) 753-2724,or by mail at the letterhead address, ATTN: CEPOA-CO-R-S, if you have questions. For additional information about our Regulatory Program, visit our web site at www.poa.usace.army.mil/reg. Sincerely, eAAL Daniel L. Smith Regulatory Specialist Enclosures BASIS FOR JURISDICTIONAL DETERMINATION Applicant: City of Larsen Bay File #: 1-2002-0693 The U.S. Army Corps of Engineers, Alaska District, Regulatory Branch has evaluated your project site to determine the presence or absence waters of the United States, including wetlands, which are subject to regulatory jurisdiction under Section 404 of the Clean Water Act and/or Section 9 and/or Section 10 of the Rivers and Harbors Act of 1899. 1. DETERMINATION: A. {XJ This site has jurisdictional Waters of the United States, which are defined in 33 CFR 328.3. Your site has: (1)X] A waterway which is currently used, or was used in the past, or may be susceptible to use in interstate or foreign commerce, including all water which is subject to the ebb and flow of the tide (navigable water); (2)L] An interstate water, including interstate wetlands; (3)L] A water such as an intrastate lake, river, stream (including intermittent streams), mudflat, sandflat, wetland, slough, prairie pothole, wet meadow, playa lake, or a natural pond, the use, degradation or destruction of which could affect interstate or foreign commerce including any such waters: (a) Which are or could be used by interstate or foreign travelers for recreational or other purposes; or (b) From which fish or shellfish are or could be taken and sold in interstate or foreign commerce; or (c) Which are used or could be used for industrial purpose by industries in interstate commerce; (d) Other; (4)L] An impoundment of water otherwise defined as a water of the United States under the definition; (5)L]J A tributary to a water identified in paragraphs (A)(1) through (4) above; (1) U1, (2) U1, (3) Ud, and (4) LJ. <check the number as appropriate> (6)_] A territorial sea; (7) A wetland adjacent! to waters (other than waters that are themselves wetlands) identified in paragraphs (A) (1) through (6) above: (1) LJ, (2) LJ, (3) LI, 4 LI (5) LI. (© LI; <check the number as appropriate> B. {XJ Limits of jurisdiction: Section 10: tidal water Limits: mean high water Limits of jurisdiction: Section 404: pick list Limits: pick list 2. SOME INDICATORS SUPPORTING THE DETERMINATION: indicated as wetland on National Wetland Inventory map; aerial photography interpretation; |_] wetland hydrology; soils listed as hydric on soils map; |_] hydric soils as determined by field inspection; hydrophytic plant community; adjacency to navigable or interstate waters; [X] linkage to interstate or foreign commerce; other: 3. Rationale: navigable water 0. Hd A tor Daniel L. Smith Date Regulatory Specialist South Section ! Adjacency is defined in 33 CFR 328.3 (c) as “bordering, contiguous, or neighboring,” with the further clarification that “[w]etlands separated from other waters of the U.S. by man-made dikes or barriers, natural river berms, beach dunes, and the like are ‘adjacent wetlands’.” ECEIVE DENALI COMMISSION OCT 16 2002 510 ‘L’ Street, Suite 410 Anchorage AK 99501 AIDEA/AEA (907) 271-1414 Fax (907) 271-1415 Toll Free (888) 480-4321 www.denali.gov October 8, 2002 Mike Harper Deputy Director - Rural Energy Alaska Industrial Development & Export Authority 813 W. Northern Lights Blvd. Anchorage, Alaska 99503-2495 Re: Larsen Bay Bulk Fuel Project Wake Dear Mr- Harper: Thank you for meeting with us last week to review plans for bulk fuel storage at Larsen Bay, especially in regard to the potential for participation of the Kodiak Salmon Packers Larsen Bay Cannery in the fuel storage and dispensing facility. After careful consideration, I have concluded that it is not appropriate for Denali Commission to fund the fuel storage capacity for cannery operations. Please pursue the design alternative to develop a smaller facility for only the city needs. It is certainly appropriate to bring us into the discussions earlier in the development process if similar situations as this arise again. A copy of our decision paper on this issue is enclosed for your information. We very much appreciate all the fine work you and your staff accomplish on behalf of those who need it most. Working together we accomplish a lot. Sincerely, CUC Al Ewing Chief of Staff enclosure a/s Denali Commission 510 L Street, Suite 410 Anchorage, AK 99501 907.271.1414 tel 907.271.1415 fax 888.480.4321 toll free Larsen Bay — Bulk Fuel Upgrade Briefing Paper — Kodiak Salmon Packers Issue October 5, 2002 Prepared by: Charlie Walls Issue: The issue is the question of whether or not the Kodiak Salmon Packers’ cannery should be the basis of the design of a proposed Denali Commission funded bulk fuel storage and dispensing facility in Larsen Bay. Background: Over the past nine months, the Alaska Energy Authority (AEA) has been negotiating with the City of Larsen Bay (City) and the Kodiak Salmon Packers (KSP) to establish sustainable bulk fuel storage and dispensing facilities to meet the fuel requirements in Larsen Bay. The information supplied by AEA is that the KSP Larsen Bay cannery dates back to the early 1900’s and is in very poor condition. The City’s fuel storage is in similar condition. Specifically, the bulk fuel storage is not repairable. The fuel storage and piping systems either have to be completely replaced or left as is. A 200,000 gallon storage facility located at the KSP cannery could meet the fuel requirements of both the KSP cannery and the City. The initial annual through put is estimated at 437,000 gallons of diesel, heating oil and gasoline. According to AEA, the cannery would account for 258,000 gallons, or about two thirds, of this annual through put when the KSP cannery operates. The KSP cannery did not operate in 2002 and is uncertain of when it may operate in the future due to the uncertainty of the salmon market. Because of this uncertainty KSP is not willing to provide any capital for the tank farm construction. The KSP cannery operates entirely independent of the City. No residents of the City are employed by the cannery as the residents are not interested in the relatively low paying cannery jobs. The City does not have the financial capacity to sustain a tank farm to serve both the city and the KSP cannery, unless the cannery commits to a long term “take or pay” contract or operates and pays its prorata share of the true costs to sustain the facility. The KSP cannery is not willing to make such a commitment, but is agreeable to paying its full prorata share of the costs in those years when it does operate. Briefing Paper — Larsen Bay October 5, 2002 Kodiak Salmon Packers Issue Page 2 of 2 In about 1985, the state invested in a small hydroelectric project at Larsen Bay to provide low cost electric energy. A portion of the cost of this project was financed by the City incurring long term debt held by the state. The City defaulted on this debt. Program Partner(s): AIDEA/AEA Analysis: KSP is not willing to risk investing in bulk fuel facilities to serve its Larsen Bay cannery. The risk would essentially be entirely borne by the City, realistically by the Denali Commission as the City does not have the financial capacity to take such a risk. The KSP Larsen Bay cannery contributes to the economy of the City only when the cannery operates. That contribution is small as the cannery operates independently of the City with imported labor that is provided board and room at the cannery. The purchase of services from the City, such as electricity and water and the proposed bulk fuel! storage, by the KSP cannery does not cover the City’s costs of such services unless the cannery operates. The outlook for the salmon market is uncertain at best. Most economists predict the farmed salmon producers will continue to increase their market share. The market risk of the KSP Larsen Bay cannery is high. The KSP Larsen Bay cannery is a very old facility. It is likely to require substantial capital to bring it into good operating condition. That further increases the risk of the cannery not operating. The fixed infrastructure costs to provide fuel storage and dispensing capacity to meet the requirements of the cannery are substantial. The alternative is to consider a bulk fuel storage and dispensing facility located in the vicinity of the City’s small boat harbor to meet the City’s fuel requirements. AEA estimates such a facility would cost about $1.3 million compared to $2.7 million for a larger facility located at the cannery. Denali Commission Staff Recommendation: Investing government funds in the KSP cannery does not serve a public purpose. The primary beneficiary is the KSP Larsen Bay cannery with no significant compensating benefits to the City or the local economy. Investing government funds in a bulk fuel facility designed to serve only the City does serve a public purpose. The Kodiak Salmon Packers’ salmon cannery should not be the basis of the design of a new proposed bulk fuel storage and dispensing facility in Larsen Bay. Action Required: Direct AEA to focus their efforts on establishing sustainable bulk fuel storage and dispensing to meet the requirements of the City, and discontinue consideration of upgrading the Kodiak Salmon Packers Larsen Bay cannery plant. Attachments: None LOMF Incorporated (( A subsidiary of Ukpeagvik Iriupiat Corporation Oo re nF SS JUN 0 6 2002 TRANSMITTAL LETTER AIDEA/AEA If enclosures are not as noted, please notify us at once. DATE: @ OL JOBNO. O/- PROJECT: Lanse bray Fil ATTN: c Fy she 4 LODE WE ARE SENDING YOU: (J Attached [) Under separate cover via _________the following items: [1] Blueprints [3 Disks [-) Specifications [J Originals [2 Samples [Change Order [1] Copy of letter [9 Shop Drawings Co DATE COPIES NO. DESCRIPTION ofl] oz o ade LAkskal Ley Fice] Dye heen Lf 22126. THESE ARE TRANSMITTED: Peltor your use [J Approved as submitted [J Resubmit copies for approval (J For approval (J Approved as noted C3 submit copies for distribution pers requested (J Returned for corrections [) Return corrected prints [1 For review and comment [1 Prints returned after loan to us Co [EJ /Forbide:due = 20 REMARKS: C.C. es Architecture * Engineering » Surveying * Project Management 139 East 51st Avenue * Anchorage, Alaska 99503 * Voice (907) 273-1830 * Fax (907) 273-1831 P.O. Box 955 * Barrow, Alaska 99723 * Voice (907) 852-8212 * Fax (907) 852-8213 Public Notice dfn nasteice of Application for Permit Regulatory Branch (1145b) Post Office Box 6898 Elmendorf AFB, Alaska 99506-6898 PUBLIC NOTICE DATE: 24 July 2002 EXPIRATION DATE: 22 August 2002 REFERENCE NUMBER: 1-2002-0693 WATERWAY NUMBER: Larsen Bay 7 Interested parties are hereby notified that an application has been received for a Department of the Army permit for certain work in waters of the United States as described below and shown on the attached plan. APPLICANT: City of Larsen Bay, Post Office Box 8, Larsen Bay, Alaska 99624. Telephone (907) 847-2211. LOCATION: The project is located in Larsen Bay, South of the cannery and west of the existing city tank farm. Section 31, T. 30 S., R. 29 W., Seward Meridian, City of Larsen Bay, Alaska. Latitude 57°32'17.08”N, Longitude 153°59'31.97”W. USGS Quadrangle Map Karluk C-1. WORK: Construct a new co-located bulk tank farm; retail and commercial dispensers; truck loading rack; a marine header; distribution pipelines to serve the cannery dispensing tanks; and pipelines for transfer of fuel from the marine header to the fuel tank farm. The marine header will be located on the existing cannery dock. The fuel tank farm will be constructed in a 0.48 acre upland area. PURPOSE: To replace the multiple code deficient tank farms with a central, co-located storage facility. ADDITIONAL INFORMATION: The project agent is the Alaska Energy Authority/Rural Energy Group, Mark Schimscheimer, 813 West Northern Lights Blvd., Anchorage, Alaska 99503. Telephone - (907) 269-3000. COASTAL ZONE MANAGEMENT ACT CERTIFICATION: Section 307(c) (3) of the Coastal Zone, Management Act of 1972, as amended by 16 U.S.C. 1456(c) (3), requires the applicant to certify that the described activity affecting land or water uses in the Coastal Zone complies with the Alaska Coastal Management Program. A permit will not be issued until the Office of Management and Budget, Division of Governmental Coordination has concurred with the applicant's certification. PUBLIC HEARING: Any person may request, in writing, within the comment period specified in this notice, that a public hearing be held to consider this application. Requests for public hearings shall state, with particularity, reasons for holding a public hearing. CULTURAL RESOURCES: The latest published version of the Alaska Heritage Resources Survey (AHRS) has been consulted for the presence or absence of historic properties, including those listed in or eligible for inclusion in the National Register of Historic Places. There is an unevaluated property in the vicinity of the worksite. It has been designated: midden deposits (Clark, 1960), Chinese/Philippino cemetery (Crowell, 1960), midden deposits, lamps and skeletal remains (Yarborough, 1991). Because the property has been determined to be outside of the project area, no further action is required. Consultation of the AHRS constitutes the extent of cultural resource investigations by the District Engineer at this time, and he is otherwise unaware of the presence of such resources. This application is being coordinated with SHPO. Any comments SHPO may have concerning presently unknown archeological or historic data that may be lost or destroyed by work under the requested permit will be considered in our final assessment of the described work. ENDANGERED SPECIES: The project is within the known or historic range of the Steller’s eider. Preliminarily, the described activity will not affect threatened or endangered species, or their critical habitat designated as endangered or threatened, under the Endangered Species Act of 1973 (87 Stat. 844). This application is being coordinated with the U.S. Fish and Wildlife Service and the National Marine Fisheries Service. Any comments they may have concerning endangered or threatened wildlife or plants or their critical habitat will be considered in our final assessment of the described work. ESSENTIAL FISH HABITAT: The proposed work is being evaluated for possible effects to Essential Fish Habitat (EFH) pursuant to the Magnuson Stevens Fishery Conservation and Management Act of 1996 (MSFCMA), 16 U.S.C. et seq and associated federal regulations found at 50 CFR 600 Subpart K. The Alaska District includes areas of EFH as Fishery Management Plans. We have reviewed the January 20, 1999, North Pacific Fishery Management Council’s Environmental Assessment to locate EFH area as identified by the National Marine Fisheries Service (NMFS) . We have determined that the described activity may adversely affect EFH. This Public Notice initiates consultation requirements with the NFMS under the MSFCMA. We have insufficient information at this time to assess the cumulative effects of the proposed work on EFH, but cumulative effects will be considered in our final assessment of the described work. Any conservation recommendations regarding EFH for federally managed fish will also be considered in our final assessment of the described work. This proposed project may also adversely affect associated species such as major prey or predator species which are not covered by Fishery Management Plans. SPECIAL AREA DESIGNATION: None. EVALUATION: The decision whether to issue a permit will be based on an evaluation of the probable impacts including cumulative impacts of the proposed activity and its intended use on the public interest. Evaluation of the probable impacts which the proposed activity may have on the public interest requires a careful weighing of all those factors which become relevant in each particular case. The benefits, which reasonably may be expected to accrue from the proposal, must be balanced against its reasonably foreseeable detriments. The decision whether to authorize a proposal, and if so, the conditions under which it will be allowed to occur, are therefore determined by the outcome of the general balancing process. That decision should reflect the national concern for both protection and utilization of important resources. All factors which may be relevant to the proposal must be considered including the cumulative effects thereof. Among those are conservation, economics, aesthetics, general environmental concerns, wetlands, cultural values, fish and wildlife values, flood hazards, floodplain values, land use, navigation, shore erosion and accretion, recreation, water supply and conservation, water quality, energy needs, safety, food and fiber production, mineral needs, considerations of property ownership, and, in general, the needs and welfare of the people. For activities involving 404 discharges, a permit will be denied if the discharge that would be authorized by such permit would not comply with the Environmental Protection Agency's 404(b) (1) guidelines. Subject to the preceding sentence and any other applicable guidelines or criteria (see Sections 320.2 and 320.3), a permit will be granted unless the District Engineer determines that it would be contrary to the public interest. The Corps of Engineers is soliciting comments from the public; Federal, State, and local agencies and officials; Indian Tribes; and other interested parties in order to consider and evaluate the impacts of this proposed activity. Any comments received will be considered by the Corps of Engineers to determine whether to issue, modify, condition or deny a permit for this proposal. To make this decision, comments are used to assess impacts on endangered species, historic properties, water quality, general environmental effects, and the other public interest factors listed above. Comments are used in the preparation of an Environmental Assessment and/or an Environmental Impact Statement pursuant to the National Environmental Policy Act. Comments are also used to determine the need . for a public hearing and to determine the overall public interest of the proposed activity. Comments on the described work, with the reference number, should reach this office no later than the expiration date of this Public Notice to become part of the record and be considered in the decision. Please contact Mr. Daniel L. Smith at (907) 753-2724 or toll free in Alaska at (800) 478-2712, if further information is desired concerning this notice. AUTHORITY: This permit will be issued or denied under the following authorities: (X) Perform work in or affecting navigable waters of the United States - Section 10 Rivers and Harbors Act 1899 (33 U.S.C. 403). A plan, and Notice of Application for Certification of Consistency with the Alaska Coastal Management Program are attached to this Public Notice. District Engineer U.S. Army, Corps of Engineers Attachments Barrow CHUKCHI SEA Point Hope u BERING SEA a S , S > PROJECT SITE re ; makx * Cold Bay ~ ° PERS SE STE S LARSEN FUEL UPGRADE LARSEN BAY, ALASKA LARSEN Bay 1 Sea oi eS ne $s PURPOSE; VICINITY MAP CONSOLIDATION OF MULTIPLE CODE "APPLICANT/AGENT: DEFICIENT TANK FARMS INTO ONE ODE COMPLIANT FACILITY CITY OF LARSEN BAY P.O. BOX 8 4h 1-2002- 0643 LARSEN BAY, ALASKA 99624 CITY OF LARSEN BAY, LOCATED WITHIN SECTION 31, AGENT: KODIAK SALMON PACKERS ALASKA ENERGY AUTHORITY Oe nae nie SoA wee 813 W. NORTHERN LIGHTS BLVD. ANCHORAGE, ALASKA 99503 DATE: 2/22/02 | SHEET: 1 OF 4 ( PLOTTING DATE: 06/05/02 (09:41) AUTOCAD DRAWING NAME: 430—VM.DWG LARSEN BAY ie} +600 Pa EO vica masa aaa Rr) eee! Phe PIER MOUNTED PS) \ PIER MOUNTED TRI-PRODUCT bed aaah) PROJECT DATE OF PHOTOGRAPHY: 6/06/96 i PROJECT CONSOLIDATION OF MULTIPLE CODE OUT |LARSEN BAY FUEL UPGRADE APPLICANT/AGENT: LARSEN BAY, ALASKA CITY OF LARSEN BAY LARSEN BAY 1 P.O. BOX 8 q> . LARSEN BAY, ALASKA 99624 % {-2002-06413 CITY OF LARSEN BAY, ieee LOCATED WITHIN SECTION 31, KODIAK SALMON PACKERS ALASKA ENERGY AUTHORITY oer wen tae 813 W. NORTHERN LIGHTS BLVD. , ANCHORAGE, ALASKA 99503 DATE: 2/22/02 | SHEET: 2 OF 4 AUTOCAD DRAWING NAME: 430—PLP.DWG DEFICIENT TANK FARMS INTO ONE CODE COMPLIANT FACILITY PLOTTING DATE: 06/05/02 (09:57) { 0 30 Pal SCALE IN FEET POST MOUNTED BARGE OFF—LOADING PIPELINES (DIESEL/ FUEL OlL AND GASOLINE) POST MOUNTED CANNERY DISPENSING PIPELINES (NO. 2 DIESEL, HEATING OIL, AND GASOLINE) 19.5° 12.0° 138.9" EET j an 150.0° a ) a FARM ERE ae TANK FARM 3 5.0". TANK $9 PUMP ENCLOSURE i . ICK FILLING STATION| CONTAINMENT AREA ie AND FENCE DIKE QUANTITIES PURPOSE: CONSOLIDATION OF MULTIPLE CODE DEFICIENT TANK FARMS INTO ONE 20DE COMPLIANT FACILITY N R WNERS: CITY OF LARSEN BAY, KODIAK SALMON PACKERS TOTAL PROPOSED FILL AREA: 21,100 SF (0.48 AC) TOTAL VOLUME OF FILL: 4,900 CY APPLICANT/AGENT; CITY OF LARSEN BAY P.O. BOX 8 LARSEN BAY, ALASKA 99624 AGENT: ALASKA ENERGY AUTHORITY ANCHORAGE, ALASKA 99503 SITE PLAN 813 W. NORTHERN LIGHTS BLVD. LARSEN BAY FUEL UPGRADE LARSEN BAY, ALASKA LARSEN BAY 1 # |-2002 -0043 LOCATED WITHIN SECTION 31, TOWNSHIP 30 SOUTH, RANGE 29 WEST, SEWARD MERIDIAN, ALASKA | DATE: 2/22/02 |SHEET: 3 OF 4 PLOTTING DATE: 06/06/02 (13:12) AUTOCAD DRAWING NAME: 430-—SP.DWG PRIMARY iW SECONDARY CONTAINMENT CONTAINMENT My CONTAINMENT LINER DIKE 0 LINER +H TANK TANK = _\ ie Allis “Lh = 7 -D o oo RORGRORER URI RI RRR TRIG CR TIRE ZX ee 74 TREK EXISTING GROUND WOVEN GEOTEXTILE NFS FILL SECTION - PAD SCALE: N.T.S. ‘PURPOSE: SECTION LARSEN BAY FUEL A CONSOLIDATION OF MULTILPLE CODE [45 ; LARSEN BAY, ALASKA DEFICIENT TANK FARMS INTO ONE APPLICANT: eral CODE COMPLIANT FACILITY CITY OF LARSEN BAY LARSEN BAY ii] i ae # 1-2002-o043 ADJACENT PROP WNERS: LARSEN BAY, ALASKA 99624 1- cae GE LARSEN ie AGENT: LOCATED WITHIN SECTION 31, KODIAK SALMON PACKERS ALASKA ENERGY AUTHORITY es ae hee 813 W. NORTHERN LIGHTS BLVD. a ANCHORAGE, ALASKA 99503 DATE: 2/22/02 | SHEET: 4 OF 4 PLOTTING DATE: 06/06/02 (09:13) AUTOCAD DRAWING NAME: 430-—SEC.DWG TONY KNOWLES, GOVERNOR STATE OF ALASKA OFFICE OF THE GOVERNOR OFFICE OF MANAGEMENT AND BUDGET DIVISION OF GOVERNMENTAL COORDINATION SOUTHCENTRAL REGIONAL OFFICE 550 West 7th Avenue, Suite 1660 ANCHORAGE, ALASKA 99501-3568 PHONE: (907) 269-7470/FAX: (907) 269-3981 NOTICE OF APPLICATION FOR CERTIFICATION OF CONSISTENCY WITH THE ALASKA COASTAL MANAGEMENT PROGRAM Notice is hereby given that a request is being filed with the Division of Governmental Coordination for a consistency determination, as provided in Section 307(c)(3) of the Coastal Zone Management Act of 1972, as amended [16 U.S.C. 1456(c)(3)], that the project described in the Corps of Engineers Public Notice No 1-2002-0693, will comply with the Alaska Coastal Management Program and that the project will be conducted in a manner consistent with that program. The Division of Governmental Coordination requests your comments, particularly on the proposed project’s consistency with the affected local coastal district management program. For more information on the consistency review process, comment deadlines, and the affected coastal district status, or to submit written comments, please contact the Division of Governmental Coordination at 550 West 7th Avenue, Suite 1660, Anchorage, Alaska 99501-3568, (907) 269-7470. Attachment 3 FIRST CLASS MAIL U.S. POSTAGE PAID ANCHORAGE, ALASKA PERMIT NO. 804 Department of the Army Alaska District, Corps of Engineers ATTN: CEPOA-CO-R (C) P.O. Box 898 Anchorage, Alaska 99506-0898 MR MARK SCHIMSCHEIMER razed AEA/RURAL ENERGY GROUP D)le | 813 W. NORTHERN LIGHTS BLVD EY | Hi ANCHORAGE ALASKA 99503-2407 i : | U } JUL 25 2002 AIDEA/AE¢4 Habadsdosdslattsdbaticdl Hlssusclbacedsbetelidvcabessbatbed dete ae. STATE OF ALAS MA / mwmonsn come OFFICE OF THE GOVERNOR OFFICE OF MANAGEMENT AND BUDGET DIVISION OF GOVERNMENTAL COORDINATION SOUTHCENTRAL REGIONAL OFFICE C1 CENTRAL OFFICE C1 PIPELINE COORDINATOR'S OFFICE ~\ 550 W. 7TH AVENUE, SUITE 1660 PO. BOX 110030 411 WEST 4TH AVENUE, SUITE 2C ANCHORAGE, ALASKA 99501 JUNEAU, ALASKA 99811-0030 ANCHORAGE, ALASKA 99501-2343 PH: (907) 269-7470/FAX: (907) 269-3981 PH: (907) 465-3562/FAX: (907) 465-3075 PH: (907) 271-4317/FAX: (907) 272-3829 01-A35LH September 24, 2002 Mr. Mark Schimcheimer Alaska Energy Authority 813 Northern Lights Blvd. Anchorage, AK 99503 Dear Mr. Schimcheimer: SUBJECT: Larsen Bay 7 STATE ID NO. AK 0207-12AA FINAL CONSISTENCY DETERMINATION The Division of Governmental Coordination (DGC) is coordinating the State's review of the City of Larsen Bay’s proposed project for consistency with the Alaska Coastal Management Program (ACMP) and has developed this consistency determination based on reviewers' comments. Because all parties with elevation rights concurred with this project per the ACMP, I did not issue a proposed consistency determination. Scope of Project Reviewed The proposed project is the construction of a new co-located bulk tank farm in Larsen Bay, Alaska. The tank farm will have eight 23,000 gallon tanks and one 10,000 gallon tank, retail and commercial dispensers, a truck loading rack, a marine header, distribution pipelines to serve the cannery dispensing tanks, and pipelines for transfer of fuel from the marinc header to the fucl tank farm. The marine header will be located on the existing cannery pier. Pipelines from the marine header will along the existing cannery pier and will then follow an existing pipeline right of way to the old city tank farm. All piping will be aboveground. The tank farm will have No. 2 diesel, heating oil, and gasoline. The new tank farm will be built on a geosynthetic liner and bermed to meet federal spill prevention, control, and countermeasure requirements for secondary containment for the tank farm. Gravel fill will be placed for the tank foundation at approximately 5’ thickness. The fill material will come from an existing gravel source. The project location is T. 30S, R. 29W, Section 31, SM. This consistency determination applies to the following federal and State authorizations per 6 AAC 50: €} printed on recycled paper Larsen Bay 7 -2- September 24, 2002 AK 0207-12AA Final Consistency Determination U.S. Army Corps of Engineers Section 10 Permit No. 1-2002-0693 No State or federal agency may issue an authorization before DGC issues a final consistency determination. But, a consistency determination does not obligate any agency to issue authorization under its own statutory authorities, nor does it supersede its statutory obligations. Authorities outside the ACMP may result in additional permit/lease conditions not contained in the consistency determination. The Alaska Departments of Environmental Conservation, Fish and Game, and Natural Resources and the Kodiak Island Borough coastal resource district have reviewed your proposed project. Based on that review, the State concurs with your certification that the project is consistent with the ACMP. Advisories. Your consistency determination may include reference to specific laws and regulations, but this in no way precludes the City of Larsen Bay’s responsibility to comply with all other applicable State and federal laws and regulations. This consistency determination is ONLY for the project as described. If you or the City of Larsen Bay or any subcontractors propose any changes to the approved project, including its intended use, prior to or during its siting, construction, or operation, you or the City of Larsen Bay must contact this office immediately to determine if further review and approval of the revised project is necessary. Changes may require amendments to this consistency determination or require additional authorizations. This final consistency determination represents a consensus reached between you as the project applicant and the reviewing agencies listed above, regarding the conditions necessary to ensure the proposed project is consistent with the ACMP. We are informing the federal agency responsible for approving a federal authorization for your project that your original proposal has been modified subject to the alternative measures in this consistency determination. This final consistency determination is a final administrative decision for purposes of Alaska Appellate Rules 601-612. Any appeal from this decision to the superior court must be made within 30 days of the date of this determination. If the proposed activities reveal cultural or paleontological resources, please stop any work that would disturb such resources and immediately contact the State Historic Preservation Office (907-269-8720) and the U.S. Army Corps of Engineers (907-753-2712) so that consultation per section 106 of the National Historic Preservation Act may proceed. Larsen Bay 7 -3- September 24, 2002 AK 0207-12AA Final Consistency Determination By copy of this letter I am informing the Corps of Engineers of DGC's determination. If you have any questions regarding this process, please contact me at 907-269-7475 or email jennifer_wing@gov.state.ak.us. Sincerely, joe pA Wry / Jennifer Nolan Wing Project Review Coordinator cc: Stefanie Ludwig, DNR/SHPO, Anchorage Karlee Gaskill, ACMP Liaison, DNR/DOL, Anchorage Wayne Dolezal, DFG/DHR, Anchorage Alan Wien, DEC, Wasilla Bob Scholze, KIB, Kodiak Larsen Bay Tribal Council, Ms. Virginia Squartsoff, P.O. Box 35, Larsen Bay, AK 99624 ULL. Gross, Koniag, Inc., Anchorage Rita Stevens, President, Kodiak Area Native Association, Kodiak Judith Gottlieb, USDOI/NPS, Anchorage City of Larsen Bay, P.O. Box 8, Larsen Bay, AK 99624 Wiley Wilhelm, LCMF Inc., 139 East 51" Ave., Anchorage, 99503 Dan Smith, COE, Anchorage S:\DGC\A-FILES\Shells\PROPOSED Cons.Det..DOC Rev. 7/30/01 Mark Schimscheimer From: Grant Mirick [Zollie@televar.com] Sent: Tuesday, April 23, 2002 5:04 PM To: Mark Schimscheimer Subject: Re: FW: Revised List Hi Mark, Thanks for the list. | will be leaving for Seattle in the morning and gone through the week. You can reach me on my cell phone at (509)429-2077. | will try to send back some comments tonite but would like to discuss. Thanks, Grant Mark Schimscheimer wrote: > ----- Original Message----- > From: Wiley Wilhelm [mailto:wwilhelm@LCMF.com] > Sent: Tuesday, April 23, 2002 10:09 AM > To: Mark Schimscheimer (E-mail) > Subject: Revised List > > Mark, > > Here is a compiled list of Aurora's questions and mine. > Name: needs list.xls > needs list.xls Type: Microsoft Excel Worksheet (application/vnd.ms-excel) > Encoding: base64 %) SOP- Fee sh 7 y Larsen Bay Action Items No. Responder Subject Question 1 |AEA Use of Proposed Site Will the selected site be suitable for the construction of the new tank farm? KPS |Retail Dispensing to Vessels Is acceptable to fence off the end of the dock to limit its use to only | dispensing to vessels? If not, we are back to the drawing board with | the Fire Marshal regarding retail dispensing to vessels. 3 |AEA/KPS | Barge Off-Loading Header Location _|If the cannery closes down, will an agreement be in place to allow | the City to use the Marine Header located on the dock? 4 |AEA |Should an alternative means to off- Should an alternative means to off-load barges from the shore line load barges from the shore line be be provided. This may either be a header inside the tank farm provided. This may either be a header| containment area, or a short pipeline to a point near the shore. inside the tank farm containment area, or a short pipeline to a point near the |shore. 5 |AEA/KPS_ |Heating Oil Storage The City has expressed interest in having its own heating oil (No. 1 fuel oil) storage and dispensing system. Currently, the Cannery stores and provides heating oil to the community. Since the primary users are community residents, the City would like to ensure that heating oil will be available, even if the Cannery closes. If the City takes over heating oil storage and retail sales (est. at 15,000-gal/yr), how much does the Cannery need for its facilities (mess hall and White House)? <a a 6 |City City Heating Oil Dispensing If the City is to store and sell heating oil, will it be sold at the tank farm through a retail dispenser, or will it be delivered in the City fuel truck? City City Tank Truck Capacity What is the capacity of the City's truck? Is it compartmentalized? 8 |AEA/KPS_ |Cannery Retail Dispensing The Cannery wants to keep dispensing to vehicles at the cannery. Is this duplication of dispensing systems to be provided? | think that the Cannery wants to maintain a "fleet fueling system", but | am not sure. This should be confirmed. 9 |AEA/KPS _|Pipeline Use Agreement Is the pipeline route acceptable to the Cannery? Will this require an agreement to protect access rights if the Cannery closes? 10 |City/KPS _ |Identification of Primary Operator {Current Draft has City 11 |LCMF [Drawings Community Site Plan & Details | Tank Farm Layout 12 |City/KPS [initial Throughput 130,000 City Diesel 200,000 KSP Diesel 53,000 KSP Gas 39,000 City Gas 13 |City/KPS | Throughput Growth Current Draft has 0.50% 14 |AEA O&M Responsibilities Chart Current Draft has older version Do you want version Karl developed for Buckland???? If so, need to get info... - |AEA/LCMF |Site Control Need documentation for biz plan 16 |HMS Cost Estimates Current Draft has 2/14/02 version ea Do you have changes? 4/23/2002 | Coastal Project Questionnaire and Certification Statement Please answer all questions. To avoid a delay in processing, please call the department if you answer "yes" to any of the questions related to that department. Maps and plan drawings must be included with your packet. An incomplete packet will be returned. m@ APPLICANT INFORMATION 1. City of Larsen Bay 2. _ Alaska Energy Authority/Rural Energy Group Name of Applicant Agent (or responsible party if other than applicant) P.O. Box 8 813 W. Northern Lights Blvd. Address Address Larsen Bay, Alaska 99624 Anchorage, Alaska 99503 City/State Zip Code City/State State Zip Code Zip Code 907-847-2211 907-269-3000 Daytime Phone Daytime Phone 907-847-2239 907-269-3044 Fax Number E-mail Address Fax Number E-mail Address @ PROJECT INFORMATION Yes No 1. This activity is a: x] new project modification or addition to an existing project If a modification, do you currently have any State, federal or local approvals related to this activity? .........ccecscessesssesesessesessesessesessesscsuessssestesssesseaessenesusaeaeesesecseesssuesesseeseeseseeeeeseesees & Note: Approval means any form of authorization. If "yes," please list below: Approval Type Approval # Issuance Date Expiration Date 2. Ifa modification, has this project ever been reviewed by the State of Alaska under the ACMP?........ Previous State I.D. Number: AK Previous Project Name: @ PROJECT DESCRIPTION 1. Provide a brief description of your entire project and ALL associated facilities and land use conversions. Attach additional sheet(s) as needed. This project consolidates non-code compliant tanks into one location and provides a means of distribution to the power plant, cannery and for retail fuel sales to residents. Proposed starting date for project: _ May 2002 Proposed ending date for project: _ August 2002 2. Attach the following: a detailed description of the project, all associated facilities, and land use conversions, etc. (Be specific, including access roads, caretaker facilities, waste disposal sites, etc.); ¢ a project timeline for completion of all major activities in the proposal; ¢ a site plan depicting property boundary with all proposed actions; ¢ other supporting documentation that would facilitate review of the project. Note: If the project is a modification, identify existing facilities as well as proposed changes on the site plan. Revised 1/99 Page 1 m@ PROJECT LOCATION 1. Attach a copy of the topographical and vicinity map clearly indicating the location of the project. Please include a map title and scale. 2. The project is located in which region (see attached map): [-] Northern [x] Southcentral Southeast within or associated with the Trans-Alaska Pipeline corridor 3. Location of project (Include the name of the nearest land feature or body of water.) Shelikof Strait Township _30S_ Range _29W_ Section_31 Meridian Seward Meridian Latitude/Longitude 57d32m/153d53m USGS Quad Map Kodiak 4.. Is the project located in a coastal district? Yes Kx] No If yes, identify: _Kodiak Island Borough (Coastal districts are a municipality or borough, home rule or first class city, second class with planning, or coastal resource service area.) Note: A coastal district is a participant in the State's consistency review process. It is possible for the State review to be adjusted to accommodate a local permitting public hearing. Early interaction with the district is important; please contact the district representative listed on the attached contact list. 5. Identify the communities closest to your project location: Larsen Bay 6. The project is on: [[] State land or water* Federal land [XJ Private land {] Municipal land Mental Health Trust land *State land can be uplands, tidelands, or submerged lands to 3 miles offshore. See Question #1 in DNR section. Contact the applicable landowner(s) to obtain necessary authorizations. = DEPARTMENT OF ENVIRONMENTAL CONSERVATION (DEC) APPROVALS Yes 1. Will a discharge of wastewater from industrial or commercial operations occur? ... Will the discharge be connected to an already approved sewer system? ............00065 Will the project include a stormwater collection/discharge system? .........cccccccscssseseesesseeseseseeeseeereeeseeee 2. Do you intend to construct, install, modify, or use any part of a wastewater (sewage or greywater) disposal system? a) If so, will the discharge be 500 gallons per day or greater? b) If constructing a domestic wastewater treatment or disposal system, will the system be located within fill material requiring a COE permit’ If you answered yes to a) or b), answer the following: 1) What is the distance from the bottom of the system to the top of the subsurface water table? 2) How far is any part of the wastewater disposal system from the nearest surface water? 3) Is the surrounding area inundated with water at any time of the year? .........ccesseeeseeeeeeeeeeeeeeeees XX] 4) How big is the fill area to be used for the absorption system? (Questions I & 2 will be used by DEC to determine whether separation distances are being met; Questions 3 & 4 relate to the required size of the fill if wetlands are involved.) 3. Do you expect to request a mixing zone for your proposed Project? oo... eccseesesesseeeeeesesseseeneesseeneseeees &] (If your wastewater discharge will exceed Alaska water quality standards, you may apply for a mixing zone. If so, please contact DEC to discuss information required under 18 AAC 70.032.) Revised 1/99 Page 2 5. Will your project require the application of oil, pesticides, and/or any other broadcast IIT | wesitincrres cuca tne tintin eceentsereetincee seth anstonaenenpneehaaessemnahpemeanyyecepvoun sevmaneceaeecenreannemmanestieeen 6. a) Will you have a facility with industrial processes that are designed to process no less than five tons per hour and needs air pollution controls to comply with State EMASSIONSAN ALAS). scctewsetcvnctsncsnteates neues poser exesuvasesesovsusescosnsessuossricor suesesacessvesseasocssvesecwtetentaeet b) Will you have stationary or transportable fuel burning equipment, including flares, with a total fuel consumption capacity no less than 50 million Btu/hour?. c) Will you have a facility with incinerators having a total charging capacity of no less than’ 1 O00 pounds per HOUt? ccssnssescescveneseecnerssaassvectusroraenecsevscastcscosesas17seieseutuen encazetzasectuseeststwerasea4 O d) Will you have a facility with equipment or processes that are subject to Federal New Source Performance Standards or National Emission Standards for hazardous air pollutants? ... a) \Wialliyou propose exhaust stacksinj Oto?! s.-...sss,nosssverecsessuecesssessencnsceecsevorsttcazergasstecsessaseoteaey e) Will you have a facility with the potential to emit no less than 100 tons per year of any regulated air contaminant? «00.00... csssessesssesesesseesteeseeeeeees f) Will you have a facility with the potential to emit no less than 10 tons per year of any hazardous air contaminant or 25 tons per year of all hazardous air contaminants? ..............000+++ OC g) Will you construct or add stationary or transportable fuel burning equipment of no less than 10 million Btu/hour in the City of Unalaska or the City of St. Paul? ........ceseeseseseeeeeeseeeeenes 0 h) Will you construct or modify in the Port of Anchorage a volatile liquid storage tank with a volume no less than 9,000 barrels, or a volatile liquid loading rack with a design thrawenput no lessithan 15 milion PAMONs 2 peeesnsc.cesececsuecteececsesteeenacersesenonocseececerngastcoesaserees sTeasseea i) Will you be requesting operational or physical limits designed to reduce emissions from 7. Will you be developing, constructing, installing, or altering a public water system?.. 8. a) b) Revised 1/99 Will your project result in the construction, operation, or closure of a facility for the disposal of solid waste (Note: Solid waste means drilling wastes, household garbage, refuse, sludge, construction or demolition wastes, industrial solid waste, asbestos, and other discarded, abandoned, or unwanted solid or semi-solid material, whether or not subject to decomposition, originating from any source. Disposal means placement of solid waste on land.) Will your project result in the treatment of solid waste at the Site? .........ccscssssseseseseseseesseeeneenes (Examples of treatment methods include, but are not limited to: incineration, open burning, baling, and composting.) Will your project result in the storage or transfer of solid waste at the site? ... Will the project result in the storage of more than 50 tons of materials for reuse, recycling, OY, LESOUNCE TOCOVERY.? at cassseosesassssacussssueesenesusesnesssazsousussssonscsscuswaseneusssscssstsresesveserse Will any sewage solids or biosolids be disposed of or land-applied to the site?. (Sewage solids include wastes that have been removed from a wastewater treatment plant system, such as a septic tank, lagoon dredge, or wastewater treatment sludge that contain no free liquids. Biosolids are the solid, semi-solid, or liquid residues produced during the treatment of domestic septage in a treatment works which are land applied for beneficial use.) an existing facility in an air quality nonattainment area to offset an emission increase from another new of modified facility? .. Will your project involve the operation of waterborne tank vessels or oil barges that carry crude or non-crude oil as bulk cargo, or the transfer of oil or other petroleum products to or from such a vessel or a pipeline system? ...........::s:sssssesesseseseteeseeteneneees ® Will your project require or include onshore or offshore oil facilities with an effective aggregate storage capacity of greater than 5,000 barrels of crude oil of greater than 10,000 barrels ofnon-crude Ofl 2... cccssscsccsccsecnssannsesesscnsssnseccsesncereccnsnensnsasesrses Page 3 XH kX WY hk wk we X X & w Yes No c) Will you be operating facilities on the land or water for the exploration or production OP MY GHOCATDONS 24s syssercwcevssesvensessa osenonosesesctacs sreoetsatSaE-cesseatavssstssraeee se sesssusestaseIU Ss iaselessrteccrseosesesesees &) If you answered "NO" to ALL questions in this section, continue to next section. If you answered "YES" to ANY of these questions, contact the DEC office nearest you for information and application forms. Please be advised that all new DEC permits and approvals require a 30-day public notice period. DEC Pesticide permits take effect no sooner than 40 days after the permit is issued. Based on your discussion with DEC, please complete the following: Types of project approvals or permits needed Date application submitted x 9. Does your project qualify for a general permit for wastewater or solid waste? ... Note: A general permit is an approval issued by DEC for certain types of routine activities. If you answered "YES" to any questions in this section and are not applying for DEC permits, indicate reason: >] Larry Katkin (DEC contact) told me on 1/08/01_ that no DEC approvals are required on this project because__ The project is less than 10,000 BBLs. (420, 000 Gallons) Other: @ DEPARTMENT OF FISH & GAME (DFG) APPROVALS 1. Will you be working in, removing water or material from, or placing anything in, a stream, river or lake? (This includes work or activities below the ordinary high water mark or on ice, in the active flood plain, on islands, in or on the face of the banks, or, for streams entering or flowing through tidelands, above the level of mean lower low tide.) Note: If the proposed project is located within a special flood hazard area, a floodplain development permit may be required. Contact the affected city or borough planning department for additional information and a floodplain determination.) .........++ & Name of waterbody: Shelikof Strait 2. Will you do any of the following: .. Please indicate below: Build a dam, river training structure, other Build a bridge (including an ice bridge) instream impoundment, or weir ~ Use the stream, lake or waterbody as a road Use the water (even when frozen), or cross the stream with Pump water into or out of stream or lake tracked or wheeled vehicles, log-dragging or (including dry channels) excavation equipment (backhoes, bulldozers, Divert or alter the natural stream channel etc.) Change the water flow or the stream channel Install a culvert or other drainage structure Introduce silt, gravel, rock, petroleum Construct, place, excavate, dispose or remove products, debris, brush, trees, chemicals, or any material below the ordinary high water of other organic/inorganic material, including a waterbody waste of any type, into the water Construct a storm water discharge or drain Alter, stabilize or restore the banks of a river, into the waterbody stream or lake (provide number of linear feet Place pilings or anchors affected along the bank(s) Construct a dock Mine, dig in, or remove material, including Construct a utility line crossing woody debris, from the beds or banks of a Maintain or repair an existing structure waterbody Use an instream in-water structure not Use explosives in or near a waterbody mentioned here Revised 1/99 Page 4 Yes Ne ° 3. Is your project located in a designated State Game Refuge, Critical Habitat Area or State Game Sanctuary?. 4. Does your project include the construction/operation of a salmon hatchery? .........:.scssssecssssseseeeeseseesees 5. Does your project affect, or is it related to, a previously permitted salmon hatchery? ..............::s0:0000+ oh wwe 6. Does your project include the construction of an aquatic farm? ............:.scecssssseseseeceseseseseseesseeseeseeseseees If you answered "No" to ALL questions in this section, continue to next section. If you answered "Yes" to ANY questions under 1-3, contact the Regional or Area DFG Habitat and Restoration Division Office for information and application forms. If you answered "Yes" to ANY questions under 4-6, contact the DFG Commercial Fisheries Division headquarters for information and application forms. Based on your discussion with DFG, please complete the following: Types of project approvals or permits needed Date application submitted If you answered "YES" to any questions in this section and are not applying for DFG permits, indicate reason: (DFG contact) told me on that no DFG approvals are required on this project because Other: & DEPARTMENT OF NATURAL RESOURCES (DNR) APPROVALS 1. Is the proposed project on State-owned land or water or will you need to cross State-owned land for access? ("Access" includes temporary access for construction purposes. Note: In addition to State-owned uplands, the State owns almost all land below the ordinary high water line of navigable streams, rivers and lakes, and below the mean high tide line seaward for three miles.)... a) Is this project for a commercial activity? 2. Is the project on Alaska Mental Health Trust land (AMHT) or will you need to cross AMHT land? Note: Alaska Mental Health Trust land is not considered State land for the purpose of ACMP reviewS. .........ssssscceeeseceeeeeeeees Pe) XI 3. Do you plan to dredge or otherwise excavate/remove materials on State-owned land? ............0sc:e00+ Location of dredging site if different than the project site: Township Range Section Meridian USGS Quad Map 4. Do you plan to place fill or dredged material on State-owned land? ...........c.cccsssesssesssesesseseseeteeseseeesees X Location of fill disposal site if other than the project site: Township Range Section Meridian USGS Quad Map Source is on: State Land Federal Land Private Land Municipal Land Do you plan to use any of the following State-owned resOUrCeS?...........s.sssesesseeeseseeseseeeeseseseateesseseeeees &) Timber: Will you be harvesting timber? Amount: Materials such as rock, sand or gravel, peat, soil, overburden, CtC.2 .........c.scsceccseseveesevsseseesnesenesees Which material? Amount: Location of source: [] Project site Other, describe: Township Range Section Meridian USGS Quad Map an Revised 1/99 Page 5 . Yes No 6. Are you planning to divert, impound, withdraw, or use any fresh water, except from an existing public water system or roof rain catchment system (regardless of land ownership)? ...........:sssseseeseees K Amount (maximum daily, not average, in gallons per day): Source: Intended Use: If yes, will your project affect the availability of water to anyone holding water rights to that water? 7. Will you be building or altering a dam (regardless of land ownership)?............::csscscsseseeeesesesesesseeseees xX) 8. Do you plan to drill a geothermal well (regardless of land ownership)? ...........c.sscsesssesseessesesesesteeseeesene & 9. At any one site (regardless of land ownership), do you plan to do any of the following? ..............006 ® Mine five or more acres over a year's time Mine 50,000 cubic yards or more of materials (rock, sand or gravel, soil, peat, overburden, etc.) over a year's time Have a cumulative unreclaimed mined area of five or more acres If yes to any of the above, contact DNR about a reclamation plan. If you plan to mine less than the acreage/amount stated above and have a cumulative unreclaimed mined area of less than five acres, do you intend to file a voluntary reclamation plan for approval? .. 10: Will: youibeexploring foror extracting Coal ?,cixccccrsterecsssssnsusseenermsonssenenesonsesntnvs ususosseesusegsesasecessastsesesesa & 11. a) Will you be exploring for or producing oil and gas? .......ceessesseeseseesteseseeeeeeeee ssainsssseesssecsrecrsnessoeos & b) Will you be conducting surface use activities on an oil and gas lease or within an oil and gas unit? X 12. Will you be investigating, removing, or impacting historical or archaeological or paleontological resources (anything over 50 years old) on State-owned land? 0.0... cseesssesseseseeseeseseeecseteesesseseseseeseeseee X 13. Is the proposed project located within a known geophysical hazard area? ...........cc.sessesesseseesescseseseesenes Xl Note: 6 AAC 80.900(9) defines geophysical hazard areas as “those areas which present a threat to life or property from geophysical or geological hazards, including flooding, tsunami run-up, storm surge run-up, landslides, snowslides, faults, ice hazards, erosion, and littoral beach process." "known geophysical hazard area" means any area identified in a report or map published by a federal, state, or local agency, or by a geological or engineering consulting firm, or generally known by local knowledge, as having known or potential hazards from geologic, seismic, or hydrologic processes. 14. Is the proposed project located in a unit of the Alaska State Park System? ............cssscsseseesessseseseeeeees & If you answered "No" to ALL questions in this section, continue to Federal Approvals section. If you answered "Yes" to ANY questions in this section, contact DNR for information. Based on your discussion with DNR, please complete the following: Types of project approvals or permits needed Date application submitted If you answered "YES" to any questions in this section and are not applying for DNR permits, indicate reason: {X] _Mike Sullivan (DNR contact) told me on _ 1/03/01 that no DNR approvals are required on this project because the project is not on State owned land. Other: Revised 1/99 Page 6 @ FEDERAL APPROVALS Yes U.S. Army Corps of Engineers (COE) 1. Will you be dredging or placing structures or fills in any of the following: tidal (ocean) waters? streams? lakes? wetlands*? .......sscsssssscssssessessecsasscocnssesosssescansecsessncnsnsnsnacnenescossens X If yes, have youlapplied fora ' COE, permit? sizcsececcessueseneeepeecasesavesssssserseverssascosassrectecsoetesnscsasteaotaacs Date of submittal: Concurrent with CPQ submittal (Note: Your application for this activity to the COE also serves as application for DEC Water Quality Certification.) */f you are not certain whether your proposed project is in a wetlands (wetlands include muskegs), contact the COE, Regulatory Branch at (907) 753-2720 for a wetlands determination (outside the Anchorage area call toll free 1-800-478-2712). Bureau of Land Management (BLM) 2. Is the proposed project located on BLM land, or will you need to cross BLM land for access? .. If yes, have you applied for a BLM permit or approval? .. Date of submittal: No wo U.S. Coast Guard (USCG) 3. a) Will you be constructing a bridge or causeway over tidal (ocean) waters, or navigable rivers, streams or lakes?.... b) Does your project involve building an access to an island?.. c) Will you be siting, constructing, or operating a deepwater port?. Ifyes, haveryou, applied for'alUSEG permit ?jsotressscorsrenscececssorsenenseutseresocesesensacesesusccsetssecesescses Date of submittal: RR U.S. Environmental Protection Agency (EPA) 4. a) Will the proposed project have a discharge to amy waters?...........sssssssssssssssessseeesssesesceessssseseaeees b) Will you be disposing of sewage sludge (contact EPA at 206-553-1941)? ........ssssssessssesseseseeeeeees If you answered yes to a) or b), have you applied for an EPA National Pollution Discharge Elimination System (NPDES) permit? .... Date of submittal: HE (Note: For information regarding the need for an NPDES permit, contact EPA at (800) 424-4372.) c) Will construction of your project expose 5 or more acres of soil? (This applies to the total amount of land disturbed, even if disturbance is distributed over more than one season, and also applies to areas that are part of @ larger COMMON Plan Of, CEVELOPINENE OF SULEs) .uici055<s0<ssssts xavsuasessevereuss pases ss sSGEUCNS Opes KESEISMSSETSenisose<ES% cESUAC ETERS AGESES d) Is your project an industrial facility which will have stormwater discharge which is directly related to manufacturing, processing, or raw materials storage areas at an industrial plant?......... If you answered yes to c) or d), your project may require an NPDES Stormwater permit. Contact EPA at 206-553-8399. Federal Aviation Administration (FAA) 5. a) Is your project located within five miles of any public airport? ...........cssssssessesesesesecesscseseseseeeneeees &X) b) Will you have a waste discharge that is likely to decay within 5,000 feet of any public airport?.. If yes, please contact the Airports Division of the FAA at (907) 271-5444. Federal Energy Regulatory Commission (FERC) 6. a) Does the project include any of the following: 1) anon-federal hydroelectric project on any navigable body of water... 2) a location on federal land (including transmission lines) ... 3) utilization of surplus water from any federal government dam.... b) Does the project include construction and operation, or abandonment of natural gas pipeline facilities under sections (b) and (c) of the Federal Power Act (FPA)? ....ssesssssscsessessssesseseeseeseeneenees Revised 1/99 Page 7 & & Kk Kee Yes No c) Does the project include construction for physical interconnection of electric transmission facilities under section 202 (b) of the FPA? ..............scsssssssscsssssssessssenccccsseessenes Cee & If you answered yes to any questions under number 6, have you applied for a permit from I eens. ce tener per snrsatersorrersee-=see ens ERESISE SO Date of submittal: (Note: For information, contact FERC, Office of Hydropower Licensing (202) 219-2668; Office of Pipeline Regulation (202) 208-0700; Office of Electric Power Regulation (202) 208-1200.) U.S. Forest Service (USFS) 7. a) Does the proposed project involve construction on USFS land?.............. b) Does the proposed project involve the crossing of USFS land with a water line?.. If the answer to either question is yes, have you applied for a USFS permit or approval?....... Date of submittal: Hk 8. Have you applied for any other federal permits or authorizations?..............:00 a AGENCY APPROVAL TYPE DATE SUBMITTED FAA Notice of Proposed Construction 3/14/02 Please be advised that the CPQ identifies permits subject to a consistency review. You may need additional permits from other agencies or the affected city and/or borough government to proceed with your activity. Certification Statement The information contained herein is true and complete to the best of my knowledge. I certify that the proposed activity complies with, and will be conducted in a manner consistent with, the Alaska Coastal Management Program. YH Mid -Qhacka ili Authority f 26502 Signature Gf Applicant or Agent Date ® Make Sopunshane Ah PPajecr igi. AS PGcht for Note: Federal agencies conducting an activity that will affect the coastal zone are required to submit a federal consistency determination, per 15 CFR 930, Subpart C, rather than this certification statement. DGC has developed a guide to assist federal agencies with this requirement. Contact DGC to obtain a copy. This certification statement will not be complete until all required State and federal authorization requests have been submitted to the appropriate agencies. ™ To complete your packet, please attach your State permit applications and copies of your federal permit applications to this questionnaire. Revised 1/99 Page 8 to 5 APPLICATION FOR DEPARTMENT OF THE ARMY PERMIT OMB APPROVAL NO. 0710-0003 (33 CFR 325) Expires June 30, 2000 The Public burden for this collection of information is sestimated to average 10 hours per response, although the majority of applications should require 5 hours or less. This includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Service Directorate of Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302; and to the Office of Management and Budget, Paperwork Reduction Project (0710-0003), Washington, DC 20503. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to either of those addresses. Completed applications must be submitted to the District Engineer having jurisdiction over the location of the proposed activity. PRIVACY ACT STATEMENT Authorities: Rivers and Harbors Act, Section 10, 33 USC 403; Clean Water Act, Section 404, 33 USC 1344; Marine Protection , Research and Sanctuaries Act, 33 USC 1413, Section 103. Principal Purpose: Information provided on this form will be used in evaluating the application for a permit. Routine Uses: This information may be shared with the Department of Justice and other federal, state, and local government agencies. Submission of requested information is voluntary, however, if information is not provided the permit application cannot be evaluated nor can a permit be issued. One set of original drawings or good reproducible copies which show the location and character of the proposed activity must be attached to this application (see sample drawings and instructions) and be submitted to the District Engineer having jurisdiction over the location of the proposed activity. An application that is not completed in full will be returned. (ITEMS 1 THRU 4 TO BE FILLED BY THE CORP: 2. FIELD OFFICE CODE 3. DATE RECEIVED . APPLICATION NO. 4. DATE APPLICATION COMPLETED (ITEMS BELOW TO BE FILLED BY APPLICAN: 5. APPLICANT'S NAME 8. AUTHORIZED AGENT'S NAME AND TITLE fan agent is not required) CITY OF LARSEN BAY MARK SCHIMSCHEIMER 6. APPLICANT'S ADDRESS 9. AGENT'S ADDRESS AEA/RURAL ENERGY GROUP 813 W. NORTHERN LIGHTS BLVD. ANCHORAGE, ALASKA 99503 P.O. BOX 8 LARSEN BAY, ALASKA 99624 7. APPLICANT'S PHONE NOS. W/AREA CODE 10. AGENT'S PHONE NOS. W/AREA CODE a. Residence a. Residence b. Business (907) 847-2211 b. Business (907) 269-3000 Ti. STATEMENT OF AUTHORIZATION | hereby authorize, AEA/Rural Energy Group to act in my behalf as my agent in the processing of this application and to furnish, upon request, supplemental information in support of thig.permit application. APPLICANT'S SIGNATURE NAME, LOCATION AND DESCRIPTION OF PROJECT OR ACTIVITY 12. PROJECT NAME OR TITLE (see instructions) LARSEN BAY FUEL SYSTEM UPGRADE 13. NAME OF WATERBODY, IF KNOWN fi applicable) SHELIKOF STRAIT 14. PROJECT STREET ADDRESS dif applicable) N/A 15. LOCATION OF PROJECT KODIAK ISLAND BOROUGH ALASKA I COUNTY STATE 16. OTHER LOCATION DESCRIPTIONS, IF KNOWN, {see instructions) THE SELECTED SITE IS SOUTH OF THE CANNERY AND WEST OF THE EXISTING CITY TANK FARM. 17. DIRECTIONS TO THE SITE SEE ATTACHED VICINITY MAPS. ENG FORM 4345, Jul 37 EDITION OF FEB 94 IS OBSOLETE. (Proponent: CECW-OR) 18. Nature of Activit ty oescree THE PROPO SED ROJECT TS ts THE CC CONSTRUCTION OF A NEW CO-LOCATED TANK FARM, RETAIL AND COMMERCIAL DISPENSERS, TRUCK LOADING RACK AND DISTRIBUTION PIPELINES TO SERVE CANNERY DISPENSING TANKS. GRAVEL FILL WILL BE PLACED FOR TANK FOUNDATION AT APPROXIMATELY 5-FEET THICKNESS. A MARINE HEADER WILL BE LOCATED ON THE EXISTING CANNERY DOCK. 19. Project Purpose (Describe the reason or purpose of the project, see instructions) THE PURPOSE OF THE PROPOSED PROJECT IS TO REPLACE THE MULTIPLE CODE DEFICIENT TANK FARMS WITH A CENTRAL, CO-LOCATED STORAGE FACILITY. USE BLOCKS 20-22 IF DREDGED AND/OR FILL MATERIAL IS TO BE DISCHARGED. 20. Reason(s) for Discharge CONSTRUCTION OF GRAVEL FOUNDATION FOR TANK FARM AND DRIVING SURFACE. 21. Type(s) of Material Being Discharged and the Amount of Each Type in Cubic Yards NFS GRAVEL FILL. APPROXIMATELY 4,900 CY, FROM AN EXISTING GRAVEL SOURCE. 22. Surface Area in Acres of Wetlands or Other Waters Filled (see instructions) APPROXIMATELY 0.48 ACRES WILL BE AFFECTED BY CONSTRUCTION. 23. Is Any Portion of the Work Already Complete? Yes No X IF YES, DESCRIBE THE COMPLETED WORK 24. Addresses of Adjoining Property Owners, Lessees, Etc., Whose Property Adjoins the Waterbody (If more than can be entered here, please attach a supplemental list). CITY OF LARSEN BAY, P.O. BOX 8, LARSEN BAY, ALASKA 99624. KODIAK SALMON PACKERS, 20520 BROWN ROAD, MONROE, WA. 98272 25. List of Other Certifications or Approvals/Denials Received from other Federal, State or Local Agencies for Work Described in This Application. AGENCY TYPE APPROVAL* IDENTIFICATION NUMBER DATE APPLIED DATE APPROVED DATE DENIED *Would include but is not restricted to zoning, building and flood plain permits 26. Application is hereby made for a permit or permits to authorize the work described in this application. | certify that the information in this ‘ify that | possess the authority to undertake the work described herein or am acting as the Saouitd dey _¥/2eloe- SIGNATURE OF mop The application must be signed by the person who desires to undertake the proposed activity (applicant) or it may be signed by a duly WOE authorized agent if the statement in block 11 has been filled out and signed. Meee mpictia 18 U.S.C. Section 1001 provides that: Whoever, in any manner within the jurisdiction of any department or agency of the United States ji Zh ENG oo SIGNATURE OF APPLICANT knowingly and willfully falsifies, conceals, or covers up any trick, scheme, or disguises a material fact or makes any false, fictitious or fraudulent statements or representations or makes or uses any false writing or document knowing same to contain any false, fictitious or fraudulent statements or entry, shall be fined not more than $10,000 or imprisoned not more than five years or both. CONSOLIDATION OF MULTIPLE CODE DEFICIENT TANK FARMS INTO ONE ZODE COMPLIANT FACILITY ADJACENT PROPERTY OWNERS: CITY OF LARSEN BAY, KODIAK SALMON PACKERS PLOTTING DATE: 06/05/02 (09:41) & APPLICANT/AGENT: CITY OF LARSEN BAY P.O. BOX 8 LARSEN BAY, ALASKA 99624 AGENT: ALASKA ENERGY AUTHORITY 813 W. NORTHERN LIGHTS BLVD. ANCHORAGE, ALASKA 99503 Z Zz ft VICINITY MAP Kaktovik LARS UEL UPGRADE LARSEN BAY, ALASKA LOCATED WITHIN SECTION 31, TOWNSHIP 30 SOUTH, RANGE 29 WEST, SEWARD MERIDIAN, ALASKA DATE: 2/22/02 | SHEET: 1 OF 4 AUTOCAD DRAWING NAME: 430—VM.DWG PIER MOUNTED P35 BtoB) ig TRI-PRODUCT Pgs aif THIS PROJECT LARSEN BAY PURPOSE: CONSOLIDATION OF MULTIPLE CODE DEFICIENT TANK FARMS INTO ONE 20DE COMPLIANT FACILITY ADJACENT PROPERTY OWNERS: CITY OF LARSEN BAY, KODIAK SALMON PACKERS PROJECT LAYOUT DATE OF PHOTOGRAPHY: 6/06/96 LARSEN BAY FUEL UPGRADE APPLI T, Ts CITY OF LARSEN BAY P.O. BOX 8 LARSEN BAY, ALASKA 99624 AGENT: ALASKA ENERGY AUTHORITY 813 W. NORTHERN LIGHTS BLVD. ANCHORAGE, ALASKA 99503 LARSEN BAY, ALASKA LOCATED WITHIN SECTION 31, TOWNSHIP 30 SOUTH, RANGE 29 WEST, SEWARD MERIDIAN, ALASKA DATE: 2/22/02 | SHEET: 2 OF 4 PLOTTING DATE: 06/05/02 (09:57) AUTOCAD DRAWING NAME: 430—PLP.DWG 0 30 aa SCALE IN FEET POST MOUNTED BARGE OFF—LOADING PIPELINES (DIESEL/ FUEL OIL AND GASOLINE) POST MOUNTED CANNERY DISPENSING PIPELINES (NO. 2 DIESEL, HEATING OIL, AND GASOLINE) TOTAL VOLUME OF FILL: 4,900 CY TOTAL PROPOSED FILL AREA: 21,100 SF (0.48 AC) [_12.0" 138.9" ihe . | a — a a A EXISTING POST : , MOUNTED WATER CITY TANK FARM CANNERY TANK FARM alt $0 LINE —— i 5.0", a4 \ PUMP — ENCLOSURE 1 d [TANI = Le > #1 S 2 ° d Ni] 4 NM 12.5: 1) i x | | INTAINM! (mF) | | TRUCK FILLING iL Poe ENCLOSURE) | | | i ii j | el x iy TRUCK FILLING STATION }) Xf] CONTAINMENT AREA DUAL PRODUCT t DISPENSER 78.38" 110.0" HT | 4 EXISTING ROAD \ QUANTITIES PURPOSE: CONSOLIDATION OF MULTIPLE CODE DEFICIENT TANK FARMS INTO ONE ‘ODE COMPLIANT FACILITY ADJACENT PROPERTY OWNERS: CITY OF LARSEN BAY, KODIAK SALMON PACKERS SITE PLAN APPLICANT/AGENT: CITY OF LARSEN BAY P.O. BOX 8 LARSEN BAY, ALASKA 99624 AGENT: ALASKA ENERGY AUTHORITY 813 W. NORTHERN LIGHTS BLVD. ANCHORAGE, ALASKA 99503 LARSEN BAY FUEL UPGRADE LARSEN BAY, ALASKA LOCATED WITHIN SECTION 31, TOWNSHIP 30 SOUTH, RANGE 29 WEST, SEWARD MERIDIAN, ALASKA DATE: 2/22/02 | SHEET: 3 OF 4 PLOTTING DATE: 06/06/02 (13:12) AUTOCAD DRAWING NAME: 430—SP.DWG lle o PRIMARY SECONDARY CONTAINMENT CONTAINMENT _ CONTAINMENT LINER 4 LINER DIKE 7. RQERQREKRAS ROROXILR KS ARK EXISTING A & 7 me 4 TANK TANK zea en Oo 20! Q. 8 O°” OF5 % i: 3 ° 2. ° 60 I SECTION - PAD 4 SCALE: N.T.S. PURPOSE: CONSOLIDATION OF MULTILPLE CODE BK AKAROA WOVEN CRORE KARAS KASKASKIA Sj NFS FILL KK DEFICIENT TANK FARMS INTO ONE CODE COMPLIANT FACILITY ADJACENT PROPERTY OWNERS: CITY OF LARSEN BAY, KODIAK SALMON PACKERS PLOTTING DATE: 06/06/02 (09:13) LARSEN BAY, ALASKA 99624 AGENT: ALASKA ENERGY AUTHORITY ANCHORAGE, ALASKA 99503 SECTION LARSEN BAY FUEL UPGRADE ee ane LARSEN BAY, ALASKA CITY OF LARSEN BAY P.O. BOX 8 813 W. NORTHERN LIGHTS BLVD. LOCATED WITHIN SECTION 31, TOWNSHIP 30 SOUTH, RANGE 29 WEST, ISEWARD MERIDIAN, ALASKA DATE: 2/22/02 |SHEET: 4 OF 4 AUTOCAD DRAWING NAME: 430—SEC.DWG Larsen Bay Action Items No. Responder Subject Question 1 |AEA Use of Proposed Site Will the selected site be suitable for the construction of the new tank farm? KPS Retail Dispensing to Vessels Is acceptable to fence off the end of the dock to limit its use to only dispensing to vessels? If not, we are back to the drawing board with the Fire Marshal regarding retail dispensing to vessels. 3 |AEA/KPS _ /|Barge Off-Loading Header Location _|If the cannery closes down, will an agreement be in place to allow |the City to use the Marine Header located on the dock? 4 |AEA Should an alternative means to off- Should an alternative means to off-load barges from the shore line load barges from the shore line be be provided. This may either be a header inside the tank farm provided. This may either be a header|containment area, or a short pipeline to a point near the shore. inside the tank farm containment area, or a short pipeline to a point near the shore. 5 |AEA/KPS_|Heating Oil Storage The City has expressed interest in having its own heating oil (No. 1 fuel oil) storage and dispensing system. Currently, the Cannery stores and provides heating oil to the community. Since the primary users are community residents, the City would like to ensure that heating oil will be available, even if the Cannery closes. If the City takes over heating oil storage and retail sales (est. at 15,000-gal/yr), how much does the Cannery need for its facilities (mess hall and White House)? 6 City City Heating Oil Dispensing If the City is to store and sell heating oil, will it be sold at the tank farm through a retail dispenser, or will it be delivered in the City fuel truck? City City Tank Truck Capacity What is the capacity of the City's truck? Is it compartmentalized? 8 |AEA/KPS_ |Cannery Retail Dispensing The Cannery wants to keep dispensing to vehicles at the cannery. Is this duplication of dispensing systems to be provided? | think that the Cannery wants to maintain a "fleet fueling system", but | am not sure. This should be confirmed. 9 |AEA/KPS_|Pipeline Use Agreement Is the pipeline route acceptable to the Cannery? Will this require an agreement to protect access rights if the Cannery closes? 10 |City/KPS |Identification of Primary Operator Current Draft has City 41 |LCMF Drawings Community Site Plan & Details Tank Farm Layout 12 |City/KPS _ [Initial Throughput 130,000 City Diesel | 200,000 KSP Diesel 53,000 KSP Gas 39,000 City Gas 13 |City/KPS [Throughput Growth Current Draft has 0.50% 14 |AEA O&M Responsibilities Chart Current Draft has older version Do you want version Karl developed for Buckland???? If so, need to get info... AEA/LCMF |Site Control Need documentation for biz plan 16 |HMS Cost Estimates Current Draft has 2/14/02 version Do you have changes? 4/23/2002 HMS #01175E(1) DRAFT SUBMITTAL BULK FUEL OPERATION & MAINTENANCE AND REPLACEMENT & RENEWAL COSTS CITY TANK FARM LARSEN BAY, ALASKA ‘T CONSULT, CLIEN HMS Inc. AEA 4103 Minnesota Drive 813 W. Northern Lights Blvd. Anchorage, Alaska 99503 Anchorage, Alaska 99503 (907) 561-1653 (907) 562-0420 FAX February 6, 2002 BULK FUEL OPERATION AND MAINTENANCE AND REPLACEMENT AND REMOVAL COSTS - CITY TANK FARM PAGE 2 LARSEN BAY, ALASKA DRAFT SUBMITTAL DATE: 2/6/02 HMS Project No.: 01175E(1) NOTES REGARDING THE PREPARATION OF THIS ESTIMATE These Operations/Maintenance and Replacement/Renewal costs are based on Larsen Bay City Bulk Fuel Facility conceptual drawings and do not include costs that would be incurred due to unexpected events such as natural disaster, vandalism, etc. Each work item is priced using "Force Account" local labor with exception of major testing, replacement, etc., which are priced using outside consultant/contractor rates, per diem and travel costs. "Force Account" labor rates are assumed as an average hourly rate for each village scenario. O&M costs are established on yearly basis in 2002 dollars and should be projected to the initial 40 years of the facility using appropriate inflation factor over next 40 years. . [Ves Renewal costs are based on repairing tank farm equipment every two to eight years dver 40 years. Replacement costs are based one to four times over 40 years. Please note that this report excludes all work to the existing tank farm, O&M, and R&R costs for marine header and intermediate tank. ESTIMATING ASSUMPTIONS Operation/Maintenance Costs: All costs are on yearly basis at one time change only. 0 5 10 15 20 25 30 35 40 Y ears -- —_| — Renewal/Replacement Costs: Total cost column represents one time change only. Years in apprentices indicate number of times to be renewed/replaced. Therefore, the Business Plan should apply the total dollars and multiply by the number of years item to be renewed or replaced. BULK FUEL OPERATION AND MAINTENANCE AND REPLACEMENT AND REMOVAL COSTS - CITY TANK FARM LARSEN BAY, ALASKA DRAFT SUBMITTAL HMS Project No.: 01175E(1) SUMMARY IN 2002 DOLLARS PAGE 3 DATE: 2/6/02 One Time Cost Total Cost A. Operations & Maintenance Costs (Yearly) 19,581 x 40 Years = $ 783,259 B. Renewal Costs (Over 40 Years) 829,908 C. Replacement Costs (Over 40 Years) 737,729 TOTAL O&M AND RENEWAL/REPLACEMENT COSTS: $ 2,350,896 Divide by 40 $ 58,772 BULK FUEL OPERATION AND MAINTENANCE AND REPLACEMENT AND REMOVAL COSTS - CITY TANK FARM LARSEN BAY, ALASKA DRAFT SUBMITTAL HMS Project No.: 01175E(1) DATE: 2/6/02 PAGE 4 QUANTITY MATERIAL LABOR EQUIPMENT A. Operations & Maintenance Costs (Yearly) No. of | Unit Unit Cost MH Total Cost Unit Cost TOTAL Units | Meas Price $ Unit Hrs Rate $ Price NOTE: These projections are based on Larsen Bay City fuel facility tank farm comprising (3) 23,800 gallon tanks and (1) 3,000 gallon dispensing tank with fill and dispensing lines and pumping system (total capacity 74,400 gallons). All costs are projected on yearly basis using local labor and construction equipment rented from local resources. 41. GROUND MAINTENANCE Annual maintenance 12 Mos 7.000 84.000 17.85 1,499 1,499 SUBTOTAL 1. GROUND MAINTENANCE (YEARLY): 1,499 1,499 Pl TION Fuel delivery (74,400 gallons - 2 times) 1 LOT 40.000 40.000 17.85 714 714 Perform minor repairs, replace faulty valves and gauges (1 time/year - 4 tanks) 1 LOT 500.00 500 16.000 16.000 17.85 286 50.00 50 836 Annual inspection/pressure testing (1 outside person) 1 LOT 1250.00 1,250 20.000 20.000 75.00 1,500 250.00 250 3,000 SUBTOTAL 2. TANKS, PIPELINES, ETC. (YEARLY): 1,750 2,500 300 4,550 BULK FUEL OPERATION AND MAINTENANCE AND REPLACEMENT AND REMOVAL COSTS - CITY TANK FARM LARSEN BAY, ALASKA DRAFT SUBMITTAL HMS Project No.: 01175E(1) PAGE 5 DATE: 2/6/02 QUANTITY MATERIAL LABOR EQUIPMENT A. Operations & Maintenance Costs (Yearly) No. of | Unit Unit Cost MH Total Cost Unit Cost TOTAL Units | Meas Price $ Unit Hrs Rate $ Price $ $ 3. OTHER COSTS Operator training 1 EA 20.000 20.000 45.00 900 900 Administration - clerical 12 Mos 15.00 180 8.000 96.000 16.80 1,613 1,793 Supervision 12 Mos 6.000 72.000 19.44 1,400 1,400 Annual audit (in Anchorage) 1 EA 20.000 20.000 100.00 2,000 2,000 Tankage insurance 74,400 Gal 0.10 7,440 7,440 SUBTOTAL 3. OTHER COSTS (YEARLY): 7,620 5,912 13,532 SUMMARY (YEARLY) 1. GROUND MAINTENANCE $ 1,499 2. TANKS, PIPELINES AND INSPECTIONS 4,550 3. OTHER COSTS 13,532 TOTAL IN PRESENT DOLLARS/YEAR: $ 19,581 BULK FUEL OPERATION AND MAINTENANCE AND REPLACEMENT AND REMOVAL COSTS - CITY TANK FARM LARSEN BAY, ALASKA DRAFT SUBMITTAL HMS Project No.: 01175E(1) PAGE 6 DATE: 2/6/02 QUANTITY MATERIAL LABOR EQUIPMENT B. Renewal Costs (Over 40 Years) No. of | Unit Unit Cost MH Total Cost Unit Cost TOTAL Units | Meas Price $ Unit Hrs Rate $ Price $ 1A. FENCE Repair fence and gates (at 10 and 30 years - 2 times) 334. LF 3.75 1,253 0.250 83.500 17.85 1,490 1.60 534 3,277 1B. PADS AND DIKE Grade pads (at 10 and 30 years - 2 times) 3,650 SF 0.30 1,095 0.010 36.500 17.85 652 0.28 1,022 2,769 Repair steps and landings and dispenser enclosure (at 5, 15, 25 and 35 years - 4 times) 95 SF 13.50 1,283 0.800 76.000 17.85 1,357 2.00 190 2,829 SUBTOTAL 1A & B. FENCE AND PADS & DIKE: 3,630 3,499 1,746 8,875 2A. TANKS Replace pumps (at 10, 20, 30 and 40 years - 4 times - 4 tanks) 1 ‘LOT 6000.00 6,000 20.000 20.000 17.85 357 = 150.00 150 6,507 Replace miscellaneous valves and gauges (at 10, 20, 30 and 40 years - 4 times - 4 tanks) 1 LOT 500.00 500 8.000 8.000 17.85 143 50.00 50 693 2B. PIPELINES AND HEADERS Check barge fill line manifold and repair (at 10 and 30 years - 2 times) 1 LOT 1500.00 1,500 30.000 30.000 60.00 1,800 250.00 250 3,550 BULK FUEL OPERATION AND MAINTENANCE AND REPLACEMENT AND REMOVAL COSTS - CITY TANK FARM LARSEN BAY, ALASKA DRAFT SUBMITTAL HMS Project No.: 01175E(1) PAGE 7 DATE: 2/6/02 QUANTITY MATERIAL LABOR EQUIPMENT B. Renewal Costs (Over 40 Years) No. of | Unit Unit Cost MH Total Cost Unit Cost TOTAL Units Meas} _ Price $ Unit Hrs Rate $ Price $ $ 2B. PIPELINES AND HEADERS (Continued) Check tank fill lines manifold (at 10 and 30 years - 2 times) 1 LOT 2000.00 2,000 40.000 40.000 60.00 2,400 350.00 350 4,750 SUBTOTAL 2. TANKS AND PIPELINES: 10,000 4,700 800 15,500 3. ELECTRICAL MAINTENANCE Check electrical systems serving pumps and fuel dispensers and repair as necessary (at 5, 10, 15, 25, 30 and 35 years - 6 times - 4 tanks) 1 LOT 1000.00 1,000 16.000 16.000 75.00 1,200 150.00 150 2,350 SUBTOTAL 3. ELECTRICAL MAINTENANCE: 1,000 1,200 150 2,350 SUMMARY (One time cost - multiply by number of times to be renewed) 1A & B. FENCE AND DIKES $ 8,875 2A & B. TANKS AND PIPELINES 15,500 3. ELECTRICAL MAINTENANCE 2,350 TOTAL IN PRESENT DOLLARS FOR 40 YEARS: $ 26,725 BULK FUEL OPERATION AND MAINTENANCE AND REPLACEMENT AND REMOVAL COSTS - CITY TANK FARM LARSEN BAY, ALASKA PAGE 8 DRAFT SUBMITTAL DATE: 2/6/02 HMS Project No.: 01175E(1) QUANTITY MATERIAL LABOR EQUIPMENT C. Replacement Costs (Over 40 Years) No. of —— Unit Unit Cost MH Total Cost Unit Cost TOTAL Units | Meas Price $ Unit Hrs Rate $ Price $ $ 1A. FENCE Replace 6'0" fencing (at 20 and 40 years - 2 times) 334 LF 19.50 6,513 0.350 116.900 17.85 2,087 4.40 1,470 10,069 Replace 3'0" man gates (at 20 and 40 years - 2 times) 1 EA 275.00 275 5.000 5.000 17.85 89 364 Ditto 12'0" gate (at 20 and 40 years - 2 times) 1 EA 1250.00 1,250 16.000 16.000 17.85 286 1,536 1B. PAD, DIKE AND STEPS 3" gravel surfacing to pad, 40 CY (at 20 and 40 years - 2 times) 3,650 SF 0.45 1,643 0.030 109.500 17.85 1,955 0.30 1,095 4,692 Replace steps and grating (at 20 and 40 years - 2 times) 60 SF 32.50 1,950 0.450 27.000 17.85 482 2.50 150 2,582 Replace concrete pad (at 20 and 40 years - 2 times) 408 SF 7.00 2,856 0.200 81.600 17.85 1,457 1.25 510 4,823 Replace precast concrete foundations under tanks (at 40 years 1 time) 602 SF 35.00 21,070 0.600 361.200 17.85 6,447 6.00 3,612 31,129 Excavate, replace dike liner and backfill (at 40 years - 1 time) 4,200 SF 6.50 27,300 0.400 1680.000 17.85 29,988 1.50 6,300 63,588 SUBTOTAL 1A & B. FENCE, PAD & DIKE: 62,857 42,790 13,137 118,783 BULK FUEL OPERATION AND MAINTENANCE AND REPLACEMENT AND REMOVAL COSTS - CITY TANK FARM PAGE 9 LARSEN BAY, ALASKA DRAFT SUBMITTAL DATE: 2/6/02 HMS Project No.: 01175E(1) QUANTITY MATERIAL LABOR EQUIPMENT C. Replacement Costs (Over 40 Years) No. of —— Unit Unit Cost MH Total Cost Unit Cost TOTAL Units Meas} Price $ Unit Hrs Rate $ Price $ $ 2A. TANKS Replace fuel dispenser (at 10, 20, 30 and 40 years - 4 times) 1 EA 7500.00 7,500 24.000 24.000 75.00 1,800 2000.00 2,000 11,300 Replace tanks, 23,800 gallon (at 40 years - 1 time - 3 tanks) 1 EA 128250.00 128,250 420.000 420.000 75.00 31,500 6600.00 6,600 166,350 Replace dual product tank, 3,000 gallon (at 40 years - 1 time) 1 EA 20000.00 20,000 140.000 140.000 75.00 10,500 1500.00 1,500 32,000 2B. PIPELINES AND HEADERS Replace 3" above grade barge line and supports (at 20 and 40 years - 2 times - 2 pipes) 2,240 LF 37.00 82,880 0.750 1680.000 17.85 29,988 5.20 11,648 124,516 Ditto 2" dispensing line (at 20 and 40 years - 2 times - 2 pipes) 150 LF 29.00 4,350 0.600 90.000 17.85 1,607 4.50 675 6,632 Replace 2" diameter above grade fuel transfer line at tanks (at 20 and 40 years - 2 times - 2 pipes) 285 LF 27.00 7,695 0.500 142.500 17.85 2,544 2.50 713 10,951 Replace pipeline valves at barge and tank lines (at 20 and 40 years - 2 times) 1 EA 2800.00 2,800 40.000 40.000 17.85 714 3,514 BULK FUEL OPERATION AND MAINTENANCE AND REPLACEMENT AND REMOVAL COSTS - CITY TANK FARM LARSEN BAY, ALASKA DRAFT SUBMITTAL HMS Project No.: 01175E(1) PAGE 10 DATE: 2/6/02 QUANTITY C. Replacement Costs (Over 40 Years) No. of Unit Units Meas. MATERIAL Unit Price Cost $ MH Unit LABOR Total Hrs Rate Cost EQUIPMENT Unit Price Cost $ TOTAL $ IN ! Major inspection of tanks by outside group including per diem and travel costs (at 10, 20 and 30 years - 3 times - 4 tanks) 4 LOT 1250.00 1,250 40.000 40.000 75.00 3,000 500.00 500 4,750 SUBTOTAL 2. TANKS, PIPELINES & INSPECTION: 254,725 81,652 23,636 360,013 3. ELECTRICAL SYSTEMS Replace wiring, panels and circuit breakers for pumps, etc. at each tank (at 20 and 40 years - 2 times - 4 tanks) 1 EA 12500.00 12,500 200.000 200.000 75.00 15,000 250.00 250 27,750 SUBTOTAL 3. ELECTRICAL SYSTEMS: 12,500 15,000 250 27,750 SUMMARY (One time cost - multiply by times to be replaced) 1A & B. FENCE AND DIKES 2A & B. TANKS AND PIPELINES 3. ELECTRICAL SYSTEMS $ 118,783 360,013 27,750 TOTAL RENEWAL: $ 506,546 WoC 2002 AEA .ank Farm Upgrades Larsen Bay - Not Likely to Adversely Affect Steller's eider, winter it as ie @® WAES Tank Farms @ Peregrinenests_albers154.shp 0.5 Mile Buffer <125 Steller's 4 nm Buffer <125 Steller’s <125 Steller's Eider Concentration 05sm_steiwinter_125-1000_albers.shp 4 nm Buffer 125 to 1000 Steller's 125 - 1000 Steller's Eider Concentration 0.5 Mile Buffer >1000 Steller’s 4nm Buffer >1000 Steller's >1000 Steller's Eider Concentration 4 Spectacled Eider Observations Spec Eider Critical Habitat Steller's Eider Critical Habitat Spectacled Eider Breeding Habitat River 0.5 Mile River Buffer D)le lel W le \\ JAN 15 2002 AIDEA/AEA January 15, 2002 Alaska Energy Authority Mark Schimscheimer, Project Manager, Larsen Bay 813 West Northern Lights Blvd. Anchorage, Alaska 99503 Larsen Bay Schedule Dear Mr. Schimscheimer, As we have discussed, the schedule for the procurement of the Larsen Bay tanks is extremely tight. In order to build the project this year, work around the cannery season, and fit it into the 2002 construction season, we need to advertise and procure the tanks as soon as possible. As you know from our meeting with Mary Judd, there is no more time to waste in going through procurement, building the tanks, shipping them, and completing this project. If we spend another month waiting to finish the business plan, we may not complete the project this year. Please keep me notified of any more delays you for see that | will have to work around in the planning of this project. Sincerely, A— Si James St. George President, STG Inc. 1165 Oceanview Drive * Anchorage, Alaska 99515 * (907) 345-8317 Fax (907) 345-9268 * E-mail: stginc@alaska.net Federal Aviation Administration{ Ae AERONAUTICAL STUDY NO. Alaska Regional Office , 2002-AAL-53-O0E 222 West 7th Avenue, 4 32 qe PRIOR STUDY NO. Anchorage, AK 99513-78 R 1 v pr el Issued Date: 4/17/2002 pve’ CITY OF LARSEN BAY P.O. BOX 8 LARSEN BAY, AK 99624 ** DETERMINATION OF NO HAZARD TO AIR NAVIGATION ** The Federal Aviation Administration has completed an aeronautical study under the provisions of 49 U.S.C., Section 44718 and, if applicable, Title 14 of the Code of Federal Regulations, part 77, concerning: Structure Type: BULK FUEL TANK FARM Location: LARSEN BAY, AK Latitude: 57-32-8.04 NAD83 Longitude: 153-59-27.12 Heights: 23 feet above ground level (AGL) 73 feet above mean sea level (AMSL) This aeronautical study revealed that the structure does not exceed obstruction standards and would not be a hazard to air navigation provided the following condition(s), if any, is(are) met: Based on this evaluation, marking and lighting are not necessary for aviation safety. However, if marking and/or lighting are accomplished on a voluntary basis, we recommend it be installed and maintained in accordance with FAA advisory Circular 70/7460-1 AC 70/7460-1K. This determination is based, in part, on the foregoing description which includes specific coordinates, heights, frequency(ies) and power. Any changes in coordinates, heights, and frequencies or use of greater power will void this determination. Any future construction or alteration, including increase to heights, power, or the addition of other transmitters, requires separate notice to the FAA. This determination does include temporary construction equipment such as cranes, derricks, etc., which may be used during actual construction of the structure. However, this equipment shall not exceed the overall heights as indicated above. Equipment which has a height greater than the studied structure requires separate notice to the FAA. This determination concerns the effect of this structure on the safe and efficient use of navigable airspace by aircraft and does not relieve the sponsor of compliance responsibilities relating to any law, ordinance, or regulation of any Federal, State, or local government body. A copy of this determination will be forwarded to the Federal Communications Commission if the structure is subject to their licensing authority. If we can be of further assistance, please contact our office at (907)271-5903. On any future correspondence concerning this matter, please refer to Aeronautical Study Number 2002-AAL-53-OE. (DNE) Specralist Frequency Data for ASN 2002-AAL-53-0OE NO FREQUENCY DATA WITH THIS CASE Frequency Attachment (DNE) ull ( \p \ STG, Inc Budget Estimate el Upgrade CEA Budget Description Quantity} Unit__| Unit Cost Budget Cost to Cost to Cost at Budget Item Sub Total Date Complete | Completion| Variance 1 Construction Management Contract 4 LS $189,000 | $ 189,000 2 STG Supplied Labor 4 LS $298,632 |$ 298,632 3 FA Labor (Billed at Local rates to REG) 1 LS $ 89,978} $ 89,978 4 ___|Small Procurement ($5,000 and less) 1 LS | $ 191,850 | $ 191,850 5 Materials over $5,000 1 LS $ 596,458 | $ 596,458 6 __|Freight items over $5,000. 1 LS $ 248,000 | $ 248,000 7__|Contracts 1 LS $ - $ s 8 _|Subcontracts 1 LS $ _63,000}$ 63,000 9 _|Equipment Rent & Repair 1 LS $ 318,300 | $ 318,300 | Sub Totall $ 1,995,218 | Contingency| 15%| $299,283 | STG Project Estimate | $ 2,294,501 10 __|AEA Fixed Costs 1 LS $ 65,240 | $ 65,240 2 <-> ; a Total Project Budget | $ 2,359,741 ) Ll fan SG OS = z) 1/29/2002 1 Project Total Budget Description Quantity | Unit [Unit Cost Item | Sub Total 1 Pre Construction, CM 1 $ 40,000.00 $ 40,000.00 1 Construction, CM 1 $140,000.00 $ 138,000.00 1 Expenses, CM $ 12,000.00 $ 11,000.00 $ 189,000.00 Kotlik Bulk +1 Upgrade STG, Inc Buaget Estimate Budget Description Quantity} Unit__| Unit Cost Budget Cost to Cost to Cost at Budget Item Sub Total Date oer en Variance 2 Project Forman (1) 120} MD |$ 7431$ 89,188 2 Journeyman Welder (3) 240] MD_|$ 692 | $__ 166,097 =) 2 Equipment / Crane Operator (1) 20} MD $ 692|$ 13,841 2 Journeyman Painter (1) 10} MD |$ 692 | $ 6,921 Journeyman Carpenter (1 35} MD |$ 645|$ 22,586 425 —[ Total] $ 298,632 ll 1/29/2002 STG Supplied Labor Kotlik Bulk +1 Upgrade STG, Inc Budget Estimate Budget Description Quantity] Unit__| Unit Cost Budget Cost to Cost to Costat_ | Budget Item Sub Total Date Complete | Completion | Variance 3 Local Welders (3) 80] MD _ |$ 395|$ 31,571 3 Labors, General (4 250} _MD $ 225 |$ 56,160 3 Labors, Painting, Blasting (2 10} MD |$ 225 | $ 2,246 Total |$ 89,978 ies (eee eee Ee a 1/29/2002 FA Labor Kotlik Bulk | Upgrade STG, Inc Budget Estimate Budget Description Quantity} Unit__| Unit Cost Budget Cost to Cost to Cost at Budget Item Sub Total Date Complete | Completion | Variance 4 Consumables (hardware) 3 LS $ 5,000 | $ 15,000 4 Consumables (welding) 2|_ Ls $ 5,000 10,000 4 Consumables (painting) 1 LS $ 5,000 | $ 5,000 4 Housing/ Rent 100] Days | $ 250|$ 25,000 4 Misc (mechanical) 1 LS $ 5,000 5,000 4 Misc (electrical) 2] ls |$ 5,000 10,000 4 Misc (rental) 1 LS $ 5,000 5,000 4 Misc (repair: 1 LS $ 5,000 5,000 4 Misc (maintenance) 1 LS $ 5,000 | $ 5,000 | 4 [Safety Equipment iT Ls [$1,500 1,500 4 Geotextile 1 LS $ 5,000 | $ 5,000 4 Air Fair Personal 25| RT $ 640 16,000 4 Per Diem 425| day |$ 42 17,850 a ; Fuel 8000} gallons | $ 3 24,000 Air Freight 40} each |$ 500 20,000 Air Freight (flag Stop) 5 $ 4,500 |$ 22,500 Total] $ 191,850 PRs to be issued in $50,000 increments 1/29/2002 Small Procurment Kotlik Bulk | Upgrade STG, Inc Budget Estimate Budget Descri Quantity] Unit__| Unit Cost Budget Cost to Cost to Cost at Budget Item Sub Total Date Complete | Completion| Variance [5 [RoyaltyonGravel__‘ 10000] yards | $ 2.00|$ 20,000 | 5 Vertical 23,000 gallon Tanks 9 LS $__ 28,000 | $ 252,000 5 Horizontal tanks 2 LS $__26,875|$ 53,750 5 Tank Foundations 9 LS $ 4,000 |$ 36,000 5 Timbers 1 LS $ 35,000 | $ 35,000 5 Dispensing Tank 1 LS _|$ 28,940/$ 28,940 5 Sheet Metal Walls 1 LS $ 15,000 | $ 15,000 5 Fence 1 LS $ _14,768|$ 14,768 5 Liners 1 LS $ 18,000 | $ 18,000 5 Pipe 1 LS $ 35,000 | $ 35,000 5 petites Parts 4 LS $ _25,000}$ 25,000 Electrical materials, panel, 5 communication equipment, . 1 LS $35,000} $ 35,000 5 Dispenser 4 LS $ 8,000 | $ 8,000 5|Pipe support system to Canne: 1 LS $ _40,000|$ 40,000 7 Total | $ 596,458 [ _[ —— — = 1/29/2002 7 Materials Kotlik Bulk | Upgrade STG, Inc Budget Estimate Budget Description Quantity] Unit__| Unit Cost Budget Cost to Cost to Cost at Budget Item Sub Total Date Complete | Completion] Variance — 6 Tank Freight 9 each |$ 20,000|[$ 180,000 6 Air Freight, 2 each _|$ 24,000|$ 48,000 6|Barge Freight 2| each |$ 10,000} $ 20,000 Total |$ 248,000 ——_ —| Tr —F | [———— 1/29/2002 8 Freight Kotlik Bulk STG, Inc Budget Estimate 21 Upgrade Budget Description [Quantity Unit__| Unit Cost Budget Cost to Cost to Cost at Budget Sub Total Date Complete | Completion | Variance Electrical Labor 1 LS $60,000 60,000 Mark up (5%) 3,000 Total 63,000 ——+-— 1/29/2002 Sub- Contacts Kotlik Bull 21 Upgrade STG, Inc Budget Estimate Budget Description Quantity] Unit_ | Unit Cost Budget Cost to Cost to Cost at Budget Item Sub Total Date Complete | Completion | Variance Equipment Rental (includes Repair) 7 28 Ton Crane 4 months |$ 15,000} $ _60,000 Z 4.5 yard loader, forks, boom 5 months | $ 9,600} $ 48,000 ~ ——_ Fy) 77 7 skid Steer w/ attachments 5 months | $ 4,100 |$ 20,500 Hual Trucks, Large Excavator, 7 Compactor, sma 1 months | $ 135,000 | $ 135,000 large tool rental, Compressor, welders, T jenerator, four wheelers, Trencher, 4 months | $ 6,700 | $ _26,800 Small tool rental, hand tools, paint gear, sandbalsting equipment, pumps, electrical tools, lighting, rigging, Hilman rollers, tool boxes, power centers, Track 7 Touches, pipe gear, 4 months | $ 7,000} $ 28,000 Contracts Total | $ 318,300 fff 1/29/2002 11 Equipment Kotlik Bull — el Upgrade STG, Inc Buaget Estimate Budget Description Quantity Unit Unit Cost Budget Cost to Cost to Cost at Budget Item Sub Total Date Complete Completion Variance AEA Fixed Costs L Insurance 1 LS [$ 55,500|$ 55,500 2022" Engineering 1 LS $ : $ : Audit / Grant 4 LS $ 4,000 | $ 4,000 PO Right-A- way 1 ess 5,740 | $ 5,740 RO PRs to Date 0 LS $ - HO subtotal |$ 65,240 fF 7 / Wn COST —+- 1/29/2002 12 AEA Fixed CITY OF LARSEN BAY ol RESOLUTION # 00-11 A Resolution designating the site for the —- proposed bulk fuel storage facility (Tank Farm) a E WHEREAS: The present site for the bulk fuel storage facility is incompatible with the new proposed facility, and, WHEREAS: The City of Larsen Bay has other lands available for the construction of a new bulk fuel storage facility. NOW THEREFORE BE17 RESOLVED THAT: the land to be set aside for the construction shall be as follows; Lot # 16 Blocks 8 and 9 USS4872 TRA Section 31 of Township 30 South Range 29 West Seward Meridian Maro 15,2001 The Larsen Bay City Council at a meeting held February-23-2001, at the Senior Center duly adopted this resolution. AXP Sr Vote: ‘1 YEAS NAYS ABSTAIN bee g. ATTEST: Clerk Mayor : 5, 200! ww City of Larsen Bay RESOLUTION # 01-12 A Resolution designating a contact person for the proposed bulk fuel storage facility NOW THEREFORE BE IT RESOLVED: That the City of Larsen Bay hereby designates A\\en s contact person for the proposed bulk fuel storage facility project. PASSED AND APPROVED by the Council of Larsen Bay Alaska, This [5 day of _\\pecke 200) Vote:__‘]__YEAS NAYS _ Signed De Mayor ATTEST: Ceae Council Member La EGEIVE MAR 2 7 2001 CITY OF LARSEN BAY AIDEA/AEA Qo] OS 2 HL OL HO HO HS HO HL HL OS HS OS OB OD HO HO HOH oH |] P.O. Box 8 Telephone 907-847-2211 Larsen Bay, Alaska 99624 Fax 907-847-2239 Resolution 01-15 A Resolution approving the preliminary design report for the Larsen Bay Bulk Fuel Consolidation. WHEREAS; The Larsen Bay fuel storage facility is not in compliance with applicable regulations and codes, and, WHEREAS: The City of Larsen Bay have requested from the ADCED, REP/AEA, assistance for a new bulk fuel storage facility, and, WHEREAS: There is a need for consolidation of the City of Larsen Bay and Kodiak Salmon Packers bulk fuel storage facilities and, WHEREAS: This consolidation would provide for a safer distribution of bulk fuel and would minimize the possibility any major problems such as oil spills, NOW THERE FORE BE IT RESOLVED that the Larsen Bay City Council approves the preliminary design report of the Larsen Bay Bulk Fuel Consolidation prepared by HDR Alaska, Inc. for the Alaska Department of Community and Economic Development, Rural Energy Programs/AEA. Maple Ware /5, 200! ieee Cty Cer ke @ Hw LO fee WE @ yy 507-YBE-7Y Chun) folece J Say Jot Lavage, 4 eh er er | ce aa Larsen Bay 1910 a BS WW. PINE CREE PO “Surf aate 20520 Brown Road — Monroe, Washington 98272 (425) 486-9872 Fax (425) 487-9122 Alan‘Beardsley Van Johnson President Superintendent Res. (541) 265-6808 Res. (360) 629-6768 P.O. Box 38 Larsen Bay, Alaska 99624 Telephone (907) 847-2250 Fax (907) 847-2244 ChAT 209-496 - lt pep 028 te | | Alaska Plant/Seasonal Address | | | J RECEIVED JAN 1 0 2002 ALASKA ENERGY GROUND LEASE AUTHORITY This lease is entered into this day of 2002, between The City of Larsen Bay, hereinafter, called the Lessor, whose address is Post Office Box 8, Larsen Bay, AK 99624 and Kodiak Salmon Packers, Inc., hereinafter called the Lessee, whose address is 20520 Brown Road, Monroe, WA 98272. The parties agree as follows: 1. XO S % q ¥ 6. 8. The Premises. The Lessor agrees to lease to the Lessee the exclusive right to construct, operate, and maintain a bulk fuel transfer and storage site and related facilities on the surface estate of the following real property which is located in the State of Alaska. Lots 8 and 9, Block 16, U.S. Survey No. 4872, Townsite of Larsen Bay, Kodiak Island Recording District, Third Judicial District, State of Alaska Term of Lease. The lease term shall be in perpetuity provided the premises are used for bulk fuel storage and transfer and related facilities, and, provided further than the other provisions of the lease are complied with. Automatic Termination. The lease shall automatically terminate if the premises cease to be used for a bulk fuel transfer and storage site and related facilities. Rent. Because of mutual benefits to both the Lessor and the Lessee and in consideration of the benefits from construction and operation of the bulk fuel storage facilities, no rent will be charged. Reservation of Rights. The Lessor reserves the right to grant to others the rights and privileges to use the premises not specifically and exclusively granted to the Lessee. The rights and privileges granted to the Lessee in this lease are the only rights and privileges granted to the Lessee by this lease. The Lessee has no easements, rights or privileges, expressed or implied, other than those specifically granted by this lease. Valid Existing Rights. This lease is entered into and made subject to all valid existing rights, including easements, rights-of-way, reservations, or other interests in the premises, in existence on the date the lease is entered into. Encumbrance of Premises. During the term of this lease, the Lessee may not assign this lease or sublet the premises, nor enter into any lease, easement, or other obligation of the Lessor's title without the prior written approval of the Lessor. Any such act, without prior written approval of the Lessor, is void against the Lessor's title to the premises. Subleases. The Lessee shall provide the Lessor with copies of all applications for subleases, assignments, proposals for development, and construction as-builts, as they become available. RECEIVED JAN 1 0 2002 ALASKA ENERGY 10. 11. 12. 13), 14. Successors Bound. All covenants and provisions in this lease extend to and bind the legal representatives, successors, sublessees, and assigns of the parties. Access to Premises. The Lessor or its authorized representatives reserve the right of ingress to and egress from the premises. Operation and Maintenance. At no cost to the Lessor, the Lessee will provide all utilities, services, and maintenance necessary for the Lessee's use of the premises. The Lessee will take reasonable steps to protect the surface of the leased area and natural resources, and improvements thereon, and maintain the premises in a reasonably neat and clean condition. Surface Reservation. Unless otherwise stated in this lease, the Lessee may not sell or remove for use elsewhere any of the surface resources of the premises. Breach and Remedies. (a) The premises are to be used only for purposes of bulk fuel storage and transfer and related facilities. The premises are to be used only for purposes related to developing, operating and protecting the bulk fuel storage system and other activities that will serve the greater good of the community of Larsen Bay and for no other purpose without specific written authorization of the Lessor. The Lessor retains the right to terminate this lease upon 30 days written notice if the premises are used for unauthorized purposes. (b) Time is of the essence in this lease. If the Lessee breaches any provision of this lease, other than a breach for improper use of the premises which is governed by subparagraph (a), and the breach is not remedied within 30 days after written notice of it has been served on the Lessee, the Lessee is subject to any legal action that the Lessor considers appropriate, including the termination of this lease. The Lessor is not liable for any expenditures made by the Lessee in the event of the termination of this lease. If this lease is terminated by summary proceeding or in any other manner, or if the premises or any part of it is abandoned by the Lessee during the term of this lease, the Lessor, after written notice to the Lessee, may immediately, or at any time afterwards, enter or re-enter and take possession of the premises, or any part of it, without liability for any damage, and may remove all persons and property from it either by summary proceeding or by legal action. The words "entry" and "re-entry" are not restricted to their technical legal meaning. AUTHORITY = oO ~ No waiver. The failure of the Lessor to insist on any one or more instance upon the strict performance by the other party of any provision in this lease may not be considered as a waiver for the future; the provision will continue in full force. 15. 16. 17. 18. Indemnity of Lessor. The Lessee shall indemnify and hold the Lessor harmless from: (a) all claims and demands for loss or damage, including property damage, personal injury, wrongful death, and wage or employment claims, arising out of or in connection with the use or occupancy of the premises by the Lessee or his © successor, or at his invitation; and (b) any accident or fire on the premises; and (c) any nuisance on the premises; and (d) any failure of the Lessee to keep the premises in a safe and lawful condition consistent with applicable laws, regulations, ordinances, or orders; and (e) any assignment, sublease, or conveyance, attempted or successful, by the Lessee which is contrary to the provisions of this lease. The Lessee will keep all goods, materials, furniture, fixtures, equipment, machinery, and other property on the premises at his sole risk, and will hold the Lessor harmless from any claim of loss or damage to them by any cause. Notice of Claim. The parties agree to immediately notify each other of any claim, demand, or lawsuit arising out of or affecting the Lessee's occupation or use of the premises. Both parties will fully cooperate in the investigation and litigation of any claim, demand, or lawsuit affecting the premises. Laws and Taxes. At no expense to the Lessor, the Lessee will conduct all activities authorized by this lease in compliance with all Federal, State, and local laws, ordinances, rules and regulations now or hereafter in force, which apply to the activities authorized herein or to the use, care, operation, maintenance, and protection of the facilities, including but not limited to matters of health, safety, sanitation, and pollution. The acquisition of any necessary licenses or permits and payment of any taxes and special assessments accruing against the premises during this lease term will be the responsibility of the Lessee or its sublessees and not that of the Lessor. Notices. All notices and other writings required or permitted by this lease must be sent by registered or certified mail, postage prepaid, to the parties at the following addresses. A party must notify the other in writing of any change in address. Lessor: The City of Larsen Bay Post Office Box 8 Larsen Bay, Alaska 99624 RECE] VED Lessee: Kodiak Salmon Packers, Inc. JAN 102 002 20520 Brown Road ALASKA ENERGY Monroe, WA 98272 AUTHORITY 19. 20. 21s 22: Denial of Warranty Concerning Title or Conditions. The Lessor make no specific warranties, expressed or implied, concerning the title or condition of the premises, including survey, access, or suitability for any use, including those uses authorized by this lease. The Lessee leases the premises subject to any and all of the covenants, terms, and conditions affecting the Lessor's title to the premises. Integration and Modification. This lease, including all documents, which by reference are incorporated in it or made a part of it, contains the entire agreement between the parties. This lease may not be modified or amended except by a document signed by both parties to this lease. Any amendment or modification, which is not in writing and signed by both parties, is of no legal effect. that judgment does not affect the validity of any other provision of this lease, nor does it constitute any cause of action in favor of either party as against the other. Headings. The heading of the numbered paragraphs in this lease shall not be considered in construing any provision of this lease. RECEIVED JAN 10 2002 ALASKA ENERGY AUTHORITY BY SIGNING THIS LEASE, the Lessor and the Lessee, agree to be bound by its provision as set out above. Attachment Appendix A: City Council Resolution Lessor: By: ACKNOWLEDGMENT STATE OF ALASKA ) ) ss. JUDICIAL DISTRICT _ ) This is to certify that on , 2002, before me appeared , known by me to be the , of , who is authorized to sign this lease as shown by the attached resolution (Appendix A), and who executed this lease and acknowledged voluntarily signing it on behalf of as Lessor. (SEAL) ee Notary Public in and for the State of Alaska My commission expires: Lessee: ACKNOWLEDGMENT STATE OF ALASKA ) ) ss. JUDICIAL DISTRICT) This is to certify that on , 2002, before me appeared , known by me to be the , of , who is authorized to sign this lease and who executed this lease and acknowledged voluntarily signing it on behalf of as Lessee. (SEAL) Notary Public in and for the State of Alaska My commission expires: CITY COUNCIL RESOLUTION NO WHEREAS, the City of Larsen Bay (hereinafter as CITY) is the municipal corporation for the City of Larsen Bay, having incorporated and organized in accordance with the laws of the State of Alaska; and WHEREAS, the Kodiak Salmon Packers, Inc. needs to secure an interest in land in order to meet site control requirements for a bulk fuel storage project; and WHEREAS, the CITY has reviewed this proposed ground lease for the project area; WHEREAS, the CITY believes the best interests of the CITY would be served by issuing this lease; therefore IT IS NOW RESOLVED by the CITY that it approves the attached lease, and that the of the CITY is hereby authorized and empowered to sign said lease on behalf of the CITY. ADOPTED AND DATED this ___ day of , 2002, at Alaska. ATTEST: by: by: City Clerk its: CERTIFICATE The Undersigned, , City Clerk of the City of Larsen Bay does hereby certify that at a meeting of the City Council of said Larsen Bay duly called and held on the day of , 2002 at which a quorum was at all times present and voting, the foregoing resolution was duly adopted. Dated this day of , 2002, at , Alaska. by: City Clerk APPENDIX A Mark Schimscheimer From: Rick Elliott [rickelliott@gci.net] Sent: Friday, December 14, 2001 5:10 PM To: Mark Schimscheimer Ce: Wiley Wilhelm Subject: Larsen Bay Here's what | have found on Larsen Bay so far. The proposed tank farm will be on lots 8 and 9, Block 16, U.S Survey 4872. These lots were deeded to the City of Larsen Bay by federal townsite trustee deed dated 8/12/82. The deed was recorded at Book 57, Page 476, in the Kodiak Island Recording District on 8/23/82. There is nothing in the state recorder's office automated records to indicate there have been any subsequent transfers. A portion of the existing pipeline goes across U.S Survey 672 and the apparent owner of this parcel is Kodiak Salmon Packers Inc. However, there are some documents that appear in the records which raise some questions about ownership. It is possible that some of the parcel may have been transferred to other parties. The automated records do not have enough information to make that determination. My suggestion is that we contact Kodiak Salmon Packers and ask them to provide ownership documentation. _ If it can be confirmed that Kodiak Salmon Packers owns the entire parcel, then, an easement should be acquired from the company for the pipeline. The marine header and a portion of the pipeline is in tidelands. | was not able to access the state records this afternoon to determine the status but it is likely that the cannery has already obtained either a lease or title from the State. | will verify this as soon as possible. In summary, the City appears to have clear title to the 2 lots identified for the tank farm. More ownership information will have to be obtained before easements can be obtained for the pipeline. --Rick Elliott 12/14/2001 5:00pm RECEIVED DEC 1 7 2001 ALASKA ENERGY AUTHORITY RECEIVED DEC 2 0 2001 ALASKA ENERGY AUTHORITY i \ I + EXISTING we MATL LINE BARGE OFFLOADING PIPELINES (OILSELZ — TUEL Oil, AND GASOLINE) »—--— CANNERY DISPENSING za PIPELINES (DIESEL, —_—— FUEL Ot, AND GASOLING)+ — 23,800 23,800 GALLON GALLON DIESEL OLING cir 8 TANK es tesemasrry re FARM an ens 6 23,800 = CALL Pe DIESEL o = g ‘ 3,000 GALLON S28 g > DuAL PRODUCT $28 x 8 DISPENSING TANK Eze “i TRUCK FILL E ENCLOSURE < { 3 . _ \ 3,000 GALLON Cd liad PRODUCT ae ISPENSE, Ss contanmenr — DSPENS = DIKE “AND FENCE | tor 9 tor a | BLOCK 16 BLOCK 16 uss 4272 usS 4872 110,0° .3 NAME: 430-—TFSP.DWGS LARSEN BAY BULK FUEL UPGRADES CONCEPTUAL DESIGN 3 LCMF Incorpor ated SITE PLAN ia A subsidiary of Ukpcagvik [nuplat Corporation LARSEN BAY, ALASKA a none (8874 223-3839 DATE: 12/20/01 | DRAWN BY: DAR | SIKET: 2 SCALE: 1° = 30° |CHECKED BY: WwW W.0. No: 20 ‘d TE8lELCL06 ‘ON X¥4 AWOT = Wd bE:€0 NHL 10-02-9390 Dec.18. 2001. 3:37PM___LCMF 907-273-1831 _ RECEIVED ZN DEC 192001 © ear ane PIPELINES (DIE! FUEL Olt. AND GASOLINE) ALASKA ENERGY CANNERY DISPENSING PIPELINES (DIESEL, AUTHORITY FUEL OIL, AND GASOLINE) Facer at NOT OP Ps 272 23,800 23,800 23,800 GALLON GALLON GALLON DIESEL DIESEL DIESEL CANNERY TANK TANK FARM, FARM 23,800 23,800 23,800 GALLON GALLON GALLON DIESEL ASOLIN. DIESEL 6,000 GALLON DUAL PRODUCT DISPENSING TANK TRUCK FILL ENCLOSURE 12/18/01 (15:28) 6-600~GALLON DUAL PRODUCT DISPENSING TANK DISPENSER: PLOTTING DATE: CONTAINMENT DIKE AND FENCE Post-it® Fax Note voter j Ss pP Phone # ie" S92 -S EE A). LARSEN BAY BULK FUEL UPGRADES fi CONCEPTUAL DESIGN LCMF Incorporated ff SITE PLAN A subsidiary of Ukpeagvik Inupiat Corporation ol LARSEN BAY, ALASKA Anchorage. Alaska 307} 273-1830 & my Barrow, Alaska 907) 852-8212 Ypres DATE: 12/18/01 | DRAWN BY: DAR SHEET: SCALE: 1” = 30’ | CHECKED BY: www W.0. No: 01-430 ‘AUTOCAD DRAWING NAME; 430-TFSP.DWG PAGE @1 1431/2001 16:63 5094861174 KODSALMPKRS Adininisirigive Ofice 20520 Howe Rone Monrue, Washiiaton 4b Telephone 1205) AAG285 7 Fue (26) M207) aren, ag FAX COMMUNICATION.“ “NUMBER-OF PAGES TRanomrteD, INCLUDING THiS PAG “fe THERE IS DIFFICULTY IN TRANSRNSSION, PLBASE cont “AT ONCES Meee KODIAK SALMON PACKERS, ina} LARSEN BAY, ALASKA 99624 1 i (907) 8 0.1807 847-1286- ‘COMMENTS: Fic ot igs / ’ i. 7 01/31/2081 16:83 5894861174 KODSALMPKRS PAGE 92 Adisisistra hs: S24 Brower Maroc, WVaxisivte Yelepizoae (4854 Be ix 16251 48725 8/3 NG Bruce Tiedeman, Diractor Rowal-Enengy Programas AE A : 333'W. 4th Ave: hae : : Anchorage, Alaska 09303 a : DearMr. ‘Tiedeman; time:and effort hag’ gone into this peiict Nadine ate yery appreciative: of your re ; to the: needs of rural alaskan comnunities “Tha vs inchaded: for your considaration a writen questions; clanfitationz and pointa:of interest fronrtive caimnety.: Compliance ts a vary sensitive issuétor ‘Ketiak Sainion Packers,’ Weihiave worked’ wety, tard width Re USEPA and the US Coast Guard tebe our fiiel farm inta compliance. We i Fs of thé. ase cf onr-tank farm and newsrtgulations whic: could: bes we : compliance inthe-future, Currentiythe BPA aid the USCG consider PSP a good mae in conipliance with:sli applicable regasliciis:” existing sities ‘these tanks: are in bor tts fait ibid ant wee feet thet any project “<< agar shovld requite the use of new tanks For ‘Senapaniton-t pred one bre-tmade tanks for bad tha ie will gin vogue a#2 diesel day taede ase’ lant anda # | carat he form. The 4 2ta diese! generated power and boiler fie: The #1 tenk tt for qurown Wisage. is alsa une 3 why'the canary: Airaw tanks and piping were not inglisded ave: ight: Z We feel that the issties which have’ diets addressed: ary’ wety worlarbleiesues and we lookiterwear addressing-tham ‘with you. We would Like: 10 be involved ix the: planting and impletientibtion of this” See projeet. Iwill be available to work an thie projaet thramshout the yéar. I look Forward tepid ae with vou next. week 3p 4 Sinesrely.. fe Gpetwf Ht Joe : Grant’ Mirick f Project Manager’. Koditk Sabnon Packers, Inc. cc Alaw Beardsley Jon Lotzpesell 6131/2081 16:83 5694861174 KODSALMPKRS PAGE @3 Larsen'Bay Fuel Fart Consolidation thant Mirlck/ Kodiak Sailing Packers Recap of: Notes on Working Draft. Misreported Facts ; Report fails to note that’ Cannery: (qerieretes thoir-cwn plecirica! cower with fraen their own fuel tam for eamajor-ponion ofthe power loud artnet: Report indicates that the ‘erie “nat compliant with cuiereint codes arid’ The #SP facility réceived’s letter of ‘exernplacy compiiancs from the US EPA withratt of the applicable focaione: beaten, in 4 onli - 112. KSP. has. pm eAE Sd eeA aE characterization the SSP RON. av veh rcheian thy 6 current ‘onda: ane isnot an scourate‘ar sppiomiae ‘statement: Siaicettnaoan a: The SOAs not suticiechitsigenieile to meet ‘State ‘oF ‘Ababa Standards cyrrenbEPA standards. The SP: factity is pot requiated: th Re) itapermeability standurds.do: Bot apply: the US EPA recently insnected tne and wore satisfied with tha SA | Gity fesponsibititiesicuretip neve been vided to cantiery lst, Existing Facility A. Tank Re-yse : +. The dianket stakomonitiale the. thajontyé atthe tanks can be reused” dois KSP fanks: Any expenditure. ‘of tie Magnitude. Sugganted tor this project tanks designad'to mMeshAPi. standanis. : 2. Tante conditions: of pian.do-net agree with Sagine? site inspection ofianks. i ‘Cannery Drawtanks-of piping are net: jNiciaciodt in te pian. KSPH currently uses #4 heating oi: Weowil heed #4 tank in.cach Farm. : ~KSP) currently oneraten wht a day ton ’ KSP wil need one 15-BOOOO double walt day iank.” &.. Coste new tanks-for KEP and City: wouktbe mh $212, 700:08. New-tank cost” $56,836.00" Samson Freight: $138, res ‘Cost for tank reworking $132, ew tahk vost FOR Lats: fay B. Proposed facility 1, Lovation Adeaqiate Elevation?. woatl wees ; pied May need burping sition cms of: stevation? @1/31/2881 16:83 5694861174 KODSALMPKRS ; PAGE 44 Ptar- Neads.to paone #1 heating cil tank in.dach tat Secondary Liner type? Covering? Chay? Piping+Needs to include piping to: Draw tanks tor KEP}; Fuel Fill Will need todda: protection for marine hewider lines Distibution- two sete OF dispensing: tariks ‘at the plant Pier-#2 and.gas Plant #2, Gas, #1. , Distibution from KSPL to City or Gity fo KSPH Stioutel te: metered: OT HZ, ‘Gas. 7. Sedurity-4' chain link May pot be -adaquate. 5. Specifically how will- thé support structure forthe vipetines trom . ‘The tank far io the aioe be puik. C Proposed. Facility Site #2 Extrpt fiom Denali Commission FY 2900-2004 Work:Plan, | "thé Denali Commission title were: éhtapliehed to vombine non-compliant t u into compliant facilities that have the same historical: capacities and sage! "y Gormmission will encourage: ‘partiverships between government, noseprofit OTganigntions and businesses te expedite sustainable: sodnomnic and infrastructure Heveloeer: 2. Proposed site wo is we poonomicaily vieble tor use hy SPI. ; D. Petfoiting oe ee) « Yo. separate incittlessoperehad by: fénee: arch burn, FRP and SPCC would He Separate? Operations Manual woud be KSPI? Spit Response. equipment woud be shared, ‘ 2 Refer to Phil MeCridden: Att! compiianée penmmting nae should: be © out E. Ownershin ° i. Jbint ownership needs to be defined. Each entity will be responsible tor their portion “Valve tooks-are of paramount inporanée. F. Labor and Equiprient ; 2. Any city empioyse Tmiust Show adequate SRI be invaded in the constaietton : 4. A Rordiftwould be available forany fla) surlace! worker) he operated by individual. This would ‘be: ‘Wailable on $8 garine financias ‘arrangement “equipment is available: Additione} Comments: Liabilty: This Is nol addressed: itt the plan, : Assumed that eigen ‘entity weit be responeitte for their portion of farm. + ME 3 Marine Headbr io tank: Fans. fee eRe FS : nisurance °! ie fiat Dack Usage Needs to bedetaited: inciting rhe: rasosisioliy for USGS Marine Ops onstruction Timing: KSP is in. operation “May through: Mig Suptember Sarm Operation: i Pian should ‘inckade Location of vieters,- rating during deliverie Prdcadure tor. ‘ing draw: ‘tanks. “ ; Pin. for Construct, ¥* foe Contractors and: ieropiivibds thet: meet. aif apslicable standards, 2 regulations, ane ‘cortificaticnes for tive | eee tirtoey wilt be performing. ag @1/31/2081 16:83 5694861174 KODSALMPKRS ; PAGE @5 SanneryDay Tank: Minimurn. fi: $.000-20; Ona #2 Day tank wtioinick tte placed at the teaation of sureont KSP fuel fare swith gravel tite the heigit of Sirrent tanks. Sump: How are sis romoved fromthe: re "SP Weater line Wiltivet firtes-continae: to HONE. of: ets What is the plevation df the flet lines tobe? ; How will they eroes: the existing waterline? aritication , AS proposed in site: t:thé-city would have iby Eastern diked area: eet. he: ‘oantiery would have the Waster diked area. Sross:' Section: . . Cannery nade riled ‘seotenof hibweig § pipelines would he» planed: ortthe dork: fndtuding distances batween pipe and tod dockaised, Also how to profeatithe pipes. Could they’ sepa AND SAKES, Able tebe litkedt for 4 : 3 4 Sato Book maintenance. Security. Alarm. systems) Vaive locks. Shared portion: Cost of lighting: QQet of Hratolenannd, 3 Draw Tanks All produot takes? forthe cannery need te bei putined and: where thei tocation will tye” Hieetrioal Detait any wlocirith syotern plan ait relates to KSP. @1/31/2081 16:83 5694861174 KODSALMPKRS PAGE 66 é ake hea sepa SACS. Ace tank pncas thciaee a Singte " 4 40080: 7:9°28 44300 as 12060. 7.0°33. °° 42500 i 15068 10°28 12800 og 20006 40735 18000 “a 30086. 41°43 22500 4 Double cs 850 3.985 0. 2490 4400 3.9742 3800 3006 8.3418 8000 5860: 7:9*44 41500 10000.7 9°28 16800 12000-7.9°33 18500 15068 16°26 21009 20006 12135 24800 Scenarie™! Owner Fank sizé Quantity: Gakons - “Dimension price: datebgrice KSPI 30009, 3 90000 41*43 22500. 867500 KF M2 KSPL. 1OG06. 1 “40000: '7:6728 ee W200... 44200 FR KSP! 20000 1 Bosna: 10°35 2 ABOOOS KSPi +8000 4 $SODOOG 240004 KSPI 3000:: 1 TADS. OTR > “BS00: KSPi 1408 4 ‘BODE 8.9743: 2 OO HAO. > CITY 39000 q sano 11*42 225000005 CITY 20000 20. 60904035. --160G8- 32000. FFGAS: CITY =. 5 46000 1 OOOO 7.828 T9QOO8 44200 FRR city S00 2 NOOO SG" - 240% 4800. DRAW CITY | 1100° 1 1400 BO*tz © 8800 3500 DRAW cITy | $000 15000: 7,9%14 4800). “2f1500 DRAWRE “BrTOO - ‘ i “BS500 TOTALS : Scenane 2 Owner. Tank size Quantity Calon Sener price. tothprice KSPI 15000. 6 1 2B00 26800 FFH2 KSPI 10800 i 44200. KSPI 20060 1 18000: 3 KSPi +8000 4 * RAQBQ: iS KSPI 3000 1 gs09° 500 DRAW DOUBLE i : 22 ‘« % @1/31/2081 KSP! CITY CITY CITY CITY CITY CITY 16:83 1106 30000 20005 yoads > BOG 4400. $000 5694861174 { “s000:63"43 199100° 4oo0t 105 me AP mt AD le © 30090 1440 KODSALMPKRS PAGE 07 498500 22800 22500 FR #2." 4RO00' > A2000 FFGAS 142000 44200 FRED 2400° |. 4800 DRAW 860)! 93500 DRAW. 14500071500 DRAWP: -Q1-/31/2081 18:83 5894861174 KODSALMPKRS ae : Grant anpany: oo Kodiak Salmon Buckels 4 Anacie: eenger2as0; Batis Prine, : (206) 7% ese (ouTe47- nage 6 ee pt ae Rant PAGE 48 Se Mee Sey ptm ne Come ND memati Tus AND BARGE Pie inti so se eewetene sae Hi Grant: Have are the cates a good estimate, bared-on the dimension, iW aay: ete eactsn of 42,04 ves he-alittlebir geek of ang ar biveblige afG4.06 per ton. Pidase pivens acall it you teapie iinabioie or ss , 81¥31/2881 18:83 5894861174 KODSALMPKRS PAGE @9 BB/ 24/206 4: 33 GH7B47 2246 a2 » KOOLAR SEC MONPACKERS ‘ in oa PAlie Aca tank Single 10000) F326 12000 7.0" 15008 7078 20004. 10"ae 30000 4*4S: Ooubie 580 2.2% FIOM Bde S000 BSS 5008. 7.944 10000 7.9°28 12000° 7.9033 Scenarin¢ Owner, . Tank atze Quanity Gana “Dimension KSPi Sb0OG ; KSPt p “2G KSPI 200 KaP) 4 S00; KSP! 2006 KSPI T106 a em Se me | Te means 1 FH ormousie Tet 4 abs. N00 30812 | Dew DOUELE > co DRAW DOUBLE: SOD ats FRADE 40000: 10%" ‘SOAS: Me pea ae Yon00 Faea8 sont pide gf 2900. “190d a.are 100 g9tt2 ea] “fe Feo? ate Fete, SRA TOTALE wtf? 794. sb se ee ee CITY 30088. CITY soeoe. city. | 19900 city OS CITY 1106 CITY S000 oh A Beh a Oe Owner ” Fanistie Quantity Gators Dieter KSPI FROIN) e SOOGa Tea OF Pay: KaPi 12006 4 10006: 7. gtee Fes : KSPI SOONG RODUGESG RAR Ue KSPI 15606 i seheece - pTDAvSLE i@ a ott KSPi 3000 4 O82 DRAW DOUBLE: 1e@ 2H St Spb UMA LW WIE ~ , Qlv31/2081 BA! 24/ 280K KSPI CITY CITY City CITY City CITY 18:83 VAsaR sA80 OOO z0N +9000 120 5894861174 KODSALMPKRS PAGE 59010 LARSARMENRBCKERES NETRA Z2G¢ 1 On es DRAW DCULE Frag 1B E/YoD FEGAS PES GIES. RY te aR pp XZ GOH 00 AO SRO BRA” a 1003.97 DRAW. $8600.00 SOOO 7 ata DRAWPR / ae TOTALS REF! PSI LEM Foe Fg 3 tt. PO : em poepeeariometh ag fer $60, 104.260 ante aay EWI. A " RECEIVED: 6-13- 0; 8:05AM; => City of Larsen Bay; #2 2 FROM : : FAX NO. : Jun. 13 20@8 88:26AM P2 CITY OF LARSEN BAY P.O, BOX 8 (907)847-2211 LARSEN BAY, ALASKA 99624 (907)847-2239 Mathew O° Carr AUGUST 5, 1999 Federal On-Scene Coordinator U. S. Environmental Protection Agency Region 10 Alaska Operations Office Room 537 Federal Building 222 W. 7" Ave. #19 Anchorage, Alaska 99513-7588 Dear Mr. Carr, In response to your Letter Dated July 26, 1999 regarding the inspection of the Larsen Bay power plant and main fuel storage area | have accompanied Mr. Don Marsen, EPA Representative and we have discussed the problems that you noted in your letter and that he would.send me some materials to help us out here in Larsen Bay. The City of Larsen Bay, Larsen Bay clinic, Larsen Bay Tribal Council and the Village Public Safety Officer (VPSO) are currently reviewing an Emergency Response Plan for Larsen Bay. This plan covers all aspects of Emergencies that may happen in the Larsen Bay area including Oil and Chemical Spills. This plan will contain prevention and response provisions that will be implemented. This plan is also in conjunction with a Kodiak Island village communities Response Plan and should be in place in the near future, meanwhile the City of Larsen Bay along with the VPSO and other village leaders will develop a prevention and response plan for the power plant and storage tank facilities. The secondary containment for the bulk fuel storage tanks will be raised to provide sufficient containment should tank leaks of rupture occurs. The walls of the containment area have settled over the years which caused the insufficient containment. A different type of containment will have to be provided should resources become available. Mobile or portable storage tanks will be pigased in a sufficiently built containment area and will be positioned in an orderly manner to prevent any spills. These storage tanks (55gal drums) have waste oil and will be used by a local resident that utilizes waste oil for heating. RECEIWED: 6-13- 0; 8:06AM; => City of Larsen Bay; #3 aos FROM : FAX NO. = Jun. 13 2000 @8:@6AM P3 -2- AUGUST 5, 1999 Supports for the pipeline will be replaced due to deterioration. Freezing and thawing each year also have an effect on the supports. Supports will be constructed to minimize abrasions and corrosion. . | do understand that periodic inspections of the tank farm and the relaled system however no record has been made of them. There will be a maintained inspection record put in place immediately. | understand that little of no training and spill prevention procedures for personnel have been done. We will implement periodic training and prevention procedures as soon as possible. The City of Larsen Bay have on board a new VPSO. He arrived on July 24, 1999 and his duties include responding to all emergencies in the City. We will be working together along with the city leaders to develop plans for prevention and response for both the City’s power plant and main fuel storage area. With the resources we have available here in the city of Larsen Bay the secondary containment, portable or mobile storage tank containment, pipeline supports will be done within a few days. | understand that the bulk fuel storage needs a major upgrade or replacement due to wear, age and weather, however without the resources available here at the City we can make minor upgrading to solve these discrepancies. The City of Larsen Bay will be utilizing the services of the Alaska Department of Energy to develop a major upgrading of the bulk fuel storage system. If you have any questions please call me at (907) 847-2211. Thank You. Sincerely, Allen Panamaroff Sr. Mayor cc: ,SENT BY: City of Larsen Bay; 11-29- 1 11:05AM; 9078472239 => F #1/8 PO BOX 7 LARSEN BAY, ALASKA 99624 907-847-2211 907-847-2239 FAX CITY OF LARSEN BAY pe Res SN WN oh, & ut From: | il us ba Fe (OO) Ret wing Pages: wa <i _ zg ; -— 2% io Phones 7 Gy ie yd Bate D/O cen Re: ce: O urgent O ForReview []PleaseComment [Please Reply C) Please Recycle (SENT BY: City of Larsen Bay; 11-29- 1 11:05AM; 9078472239 => ; #2/8 FY0O Certified Financial Statement CIY OF LARSEN BAY PS. BOX 8 SAL BAY, AK 99624 -SENT BY: City of Larsen Bay; 11-29- 1 11:05AM; 9078472239 => ; #3/8 [OPERATING REVENUES ‘Taxes: FY 00 BUDGET FY 00 ACTUAL (As Amended) [Sumi luine Relerence — | Sales Taxes $ Gs Sales Tax Penaitios & interest 5 $ . Property Taxes 3 ‘$0 ° Property Tax aities & interest & S Hotel/Motel Taxes $ 5 Hotel Tax Penalties & interes! $3 3 Motor Vahicle Taxes: % —g Other; g ‘$ Other: 3 "t$ _ $ -1$ “Tenter on tine 1 Special Assessments: smi ransiasommamsten hewiaet {s Ss enter on line 2 Licenses and Permits: ee emer _—— Fines and Penatties: oe ee / $ ~ Jenter an tine 4 Contracted AVEC Reimbursement as Services: {HS Health Clinic Lo. ; $ Airport Maintenance Cantract w/State $ *s $ Road Maintenance Contract w/State $ " $ Jait Contract wistate $ $ Other: $ Other: — $ Total Contracted Services |$ $ JEnter on tine & Service Photocopies 3 i$ Charges: Other: 3 SS Other: 9S $ Total Service Charges |S s Jenter on tine 6 Enterprises: Electric Utility: Customer Payments $ i Electric Utility: PGE Sutsscy 3 Water / Sewer $ Washeteria / Sauna $ Garbage Collection Services $ Landfill / Dump: Fees 3 Fuel Sales $ 2 Harbor / Dock Charges $_ Ss Cable TV = S$ Bingo / Pull Tab Roceiats: $ ‘$ Mass Transit $ > Phone Utility $ $$ Other: $ s_ Other: | $ $ Total Enterprise Revenues _ is Enter on tine 7 Rentals: Building Rentals iS Equipment Rentais Other, _ Total Rentals jenter on tine 8 .SENT BY: City of Larsen Bay; 11-29- 1 11:06AM; 9078472239 => #4/8 DETAILED FY 00 CERTIFIED FINANCIAL STATEMENT [OPERATING REVENUES _ Land Leases Equipment Leases Other, Leases: Total Leases _ Sales: Land Sales Gravel Sales Pop Saies/Concesssi Other: Other Revenues: interest Earnings Other: Bad. che dst Other: fY\,e.@. Other: TOTAL LOCALLY GEN Tolai Sales |: LOCALLY GENERATED] FY 00 BUDGET (As Amended) FY 00 ACTUAL !Summary GlYycA A OID |S Hw alate a ia! Enter on tine 12 ,SENT BY: City of Larsen Bay; 11-29- 1 11:06AM; 9078472239 => ; #5/8 DETAILED FY On CER TIRED FINANCIAL Semen OUTSIDE. SOURCES OPERATING REVENUES FY 00 BUDGET FY 00 ACTUAL {As Amended) [Sunwmary — __ bine Feterence ‘Shared Revenues State Revenue Sh From The Safe Communities State of Alaska: Raw Fish Tax Hefincss Aviation Fuel Tax Retune Telephone / Electric © Tax Retuods Amusement / Garning fax Retunds Liquor License Tax Retunus Other: Oth AED A Hi Total State Shared Revenues © State of Alaska Library Grant Operating Grants: Suicide Preventian Grant JTPA Grant Other: Other: Other: — Total State Operating Grants _fs a Revenues/Grants Payment in Lieu of Taxes From The National Forest Recaip:s Federal Gov't: Operating Grant: Other: [hee Ras Si Other: : Other: “lenter on tine 13 [PBA AAD i Ww ~ Jenter on tine t4 Ph “Total Federal Revenues: = _ $s JEnter on tine 15 Other Outside Borough: 3 Revenues: Other: ey} Other: & S$ Total Other Outside Revenues [S Enter on kine 16 et TOTAL OUTSIDE OPERATING REVENUES |s__ Enter an line 17 .SENT BY: City of Larsen Bay; 11-29- 1 11:06AM; 9078472239 => 3 #6/8 DETAILEO FY 00 CERTIFIED FINANCIAL STATEMENT REVENUES FOR CAPITAL/ SPECIAL PROJECTS eSATA OUTSIDE SOURCES] FY 00 BUDGET FY 00 ACTUAL (As Amended) jSummary } Grants From the State of Alaska: (list projects) stad ater ot _Tota} State Project Funds * JEnter on tine 18 Grants From the Federal Gov't: (list projects) ABA UT wl oc Aw MH! 4 SQ 2 if: ig! vz! i. z n c a o to Enter on tine 19 Enter on line 20 -SENT BY: City of Larsen Bay; 11-29- 1 11:06AM; 9078472239 => [OPERATING EXPENDITURES - Personal Services: Travel: Facility Expenses: DETAILED FY 00 CERTIFIED FINANCIAL STATEMENT _______ ADMINISTRATION & FINANCE] FY 00 BUDGET FY 06 ACTUAL (As Amended) Salaries Stipends Payroll Taxes Workers Con Retirement / Pe Other sl Other. iS ; “Ts 4 zs Airfare IS Per Diem is i Training. Workshop & Conference Fees Total Facility Expenses Supplies: Equipment: ‘Other Operating Expenses: TOTAL ADMINISTRATION & FINANCE EXPENDITUI Office & Clerical Suppties Postage Supplies Copier Supplies Other: Other: $ ‘ i a Vi '$ Be a 3S 'S Total Travel [S$ ~ Is Telephone $ ag Rent $ + a Electricity $_ ; ae Water & Sewer $ $ Fuel Oi § te Repairs / Mamenance (buildings) $. “ig Other: g $ Other: $ $ $ $ S$ wile ww A aie B|A'H & __Total Supplies | Equipmenit Vehicle / Equipment Maintenance Other: Other: bela ae | b Total Equipment Interest & Late Chara insurance & Bonding Membership Dues & Fees / Subscriptions Bank Charges Contractual: Legal Services Contractual: Accounting / Audit Services Other Contractual: Othe: . 4 inte wn wm Sale BP GSRARH A” Pie AM Total Other i a} Enter on line 21 of Financial Summary #7/8 JUL-21-2088 15:56 BEATY & DRAEGER, LTD. - P.@9 C1UTY OF LARSEN BAY a Lc J shoal . i te PO. Box 8 Larsen Bay, Alaska 996724 at ® e hewdder Dee | ‘+t Telephone 907-847-2211 Vax 907-847-2239 June 26, 2000 Beaty and Draeger, 1.1) Attorneys at Law 3900 Arctic Blvd. Suite 10% Anchorage, AK 99503 Dear Mr. Draeger, You asked if we have completed any of the tasks | had indicated in the letter | had sent to Mary St. Pete: duled August 5. 1999. | believe you meant the tetter | sent to Mathew O'Carr dated August 5. 1999 since | did not writ to Mary St. Peter. As you can see all the intractions that were noted in Mary St. Peter's ‘etter were not in Mr. Mathew O'Car's letter regarding Mr Don Marsen’s inspection of the Larsen Bay power plant and fuel storage area. The Latter from Mary St. Peter came as a surprise mainly she stated problems dated back lo 1974. As stated in my letter to Mr. Carr regarding Mr Don Marsen’s inspection here in Larsen Bay a Community Emergency Response Plan will be adopted The plan has been accepted by the City Council and a village response team ts in place here in the community Some training has been done in the community We have made some improvement to the secondary confinement far the bulk fuel storage tank farm, however funding sources will have to be identified to totally up grade or replace the bulk fuel system We have been working with The State of Alaska, Division of Energy to obtain funding for a complete upgrade or replace the bulk fuels storage system Mr. Bruce Ticdeman, Develcpment Specialist, Alaska Division of Energy along with two engineers from HDR Alaska Inc. visited Larsen Bay in April, ZU0U to survey the Larsen Bay Tank tarm. {he purpose of the visit was to inspect the existing tank farm. inspect the tanks at the city power piant, city office building and public safety building to determine what needs to be done to bring the city under US and state code compliance. Mr Bruce Tiedemman and HDR Robert Butera, PF has been working with the city af Larsen Bay from the past year to the present, We will continue to work with them until the completion of a new tank farm of complete upgrade is done. Sse coe wun) & wRecUCK: LID. P.18 Larsen Bay is also working with the Kodiak island Borough and Kodiak Area Native Association through the Kodiak Island Village Environmental Council (KIVEC) which has two members from the Larsen Bay Community. One member from the Cry Council and one from the Larsen Bay Tribal Council. Funds have been allocated to the Kodiak Island Borough for construction of a containment facility for waste or used oil and HHVW ~~ Training will also be done to make sure this is done properly The Alaska Department of Environmental Conservation in agreement with the Kadiak Island Borough will place oil soul Response Equipment in the community of | arsen Bay along with other communites on Kodiak Island Along with this oi! spill response training will be conducied lo minimize any damage due to any oil spill or hazard material. The supports for the pipeline trom the tank farm to the Kodiak Salmon Packers dock have been and wil! continued to be maintained and replaced if need be to minimize any separation of piping, which may cause spills. With the tota! upgrade or replacement of the Larsen Bay fuel storage the pipeline would be replaced. | will continue to inform you with information as it becomes availible. Sincerely Alien Panamareff Sr. Mayar TOTAL P.10 C ( OO Srey, o & ¥ z WZ < UNITED STATES ENVIRONMENTAL PROTECTION AGENCY Leer” REGION 10 Me Alaska Operations Office Room 537, Federal Building 222 W. 7™ Avenue, #19 Anchorage, Alaska 99513-7588 July 26, 1999 Reply to Attn of: AOO/A CERTIFIED MAIL RN RECE REQUESTED Z 324 555 956 The Honorable Mayor Allen Panamaroff City of Larsen Bay, Alaska P.O. Box 8 Larsen Bay, AK 99624-0008 Re: City of Larsen Bay SPCC/FRP Re-Inspection #AK-99-398. Dear. Mayor Panamaroff: The purpose of this letter is to notify you that the Environmental Protection Agency (EPA) may impose a civil penalty for the City of Larsen Bay’s failure to implement the requirements of federal Oil Pollution Prevention regulations, 40 CFR § 112. On June 22, 1999, the Environmental Protection Agency (EPA) conducted inspections pursuant to the Oil Pollution Act at Larsen Bay, Alaska. While visiting, EPA representative Don Marson re- inspected the City of Larsen Bay’s power plant and main fuel storage area. It is our understanding that you are the Point of Contact for these facilities. Pursuant.to the federal Oil Pollution Prevention regulations, the City of Larsen Bay must prepare, maintain and implement both a Spill Prevention Control and Countermeasures (SPCC) Plan and Facility Response Plan (FRP) (40 CFR 112 on-site. The following SPCC Plan discrepancy was noted: ¢ The facility lacks an SPCC Plan (40 CFR 112.3(c)). The following Oi! Pollution Prevention discrepancies were identified: @ The aboveground bulk storage tanks lack adequate secondary containment (40 CFR 112.7(e)(2){ii)). Mobile or portable storage tanks are not properly positioned to prevent spills (40 CFR 112.7(e)(2)(xi)). # Pipeline supports are not properly designed to minimize abrasion and corrosion and allow JUL-21-2uuu 1DiD4 BEATY & DRAEGER, LTD. P.Q@6 z ( c for expansion and contraction (40 CFR 112.7(e)(3)¢iii)). ¢ Mobile or portable storage tanks are not properly positioned to prevent spills (40 CFR 112.7(e)(2)(xi)). @ Inspection records have not been maintained (40 CFR 112.7(e){8)). @ Personnel, training and spill prevention procedures are not verified (40 CFR 112.7(e)(10)). The following Facility Response Plan deficiency was determined: @ The facility lacks an EPA approved Facility Response Plan (40 CFR 112.20)). As stated above, failure to comply with these requirements may subject you to a substantial civil penalty for each day of violation under Section 311(b) of the Clean Water Act, 33 U.S.C. § 1321(b). At this time, the EPA believes that the facility’s existing deficiencies may warrant ~ assessment of a Class I administrative penalty of up to $27,500 under Section 311(b)(6)(B)(i) of the Act and 40 C.F.R. Part 19, the civil monetary penalty inflation rule. Additionally, Section 311 of the Act and 40C.F.R. Part 19 authorize the imposition of administrative penalties of up to $11,500 or judicial penalties of up to $27,500 for each day that the facility remains out of compliance. Your prompt compliance will prevent the accrual of additional penalty liability. Although it may not preclude the EPA from seeking a fine for past violations, prompt compliance will be taken into account in determining the appropriate enforcement response. Please forward to this office within seven (7) working days from the receipt of this letter, a response in writing that details your current and future compliance efforts. You may send your letter to my altention. In order to help you with your spill prevention and response efforts, I am enclosing an SPCC/FRP Information Packet. Any questions regarding this matter should be directed either to me or Don Marson in Anchorage by calling (907) 271-5083 or (800) 781-0983 IN-STATE. Federal On-Scene Coordinator Enclosures. ce: CAPT Bill Hutmacher, USCG/MSO Anchorage, AK; LT Matt Jones, USCG/MSD Kodiak, AK; Steve Provant/ADEC SCRO, Valdez, AK; Mary Matthews/ECL-116, U.S. EPARegion X, Seattle, WA. ee rP.1 BEATY & DRAEGER, LTD. Attorneys at Law 3900 Aretic Blvd., Sute 101 Anchorage, Alaska 99503 Roger H. Beaty (1946 - 1998) ‘Yel (907) 563-7889 Terry P. Draeger Fax (907) 562-6936 FAX TRANSMITTAL SHEET TO; Yr Lane Ss 1 viens! COMPANY: “Dona = Dee pds — FAX NO. es PO DATE: Z joy la SS a we oe ns eer er FROM: Or REGARDING: See oC TOTAL NUMBER OF PAGES SMITTED (including cover): _.3 ORIGINAL MAILED: YES “NO a eee SS MEMO: See trdln ty Kocuait Saburn. Sochers. Se St es awe DEHIY & URHELER: LID. P.@2 BEATY & DRAEGER, LID. ATTORNEYS AT Law 3900 ARcTic BLVD., SUITE 101 ANCHORAGE, ALASKA 99503 ROGER H. BEATY (1946-1998) TEL. (907) 563-7889 TERRY F DRAEGER Fax (907) 562-6936 Monday, July 24, 2000 VIA FACSIMILE (2 PGS); (907) 847-2244 ORIGINAL MAILED John W. Lotzgesell Kodiak Salmon Packers P.O. Box 38 Kodiak, AK Dear John: To follow-up our meeting in Larsen Bay, below are some suggestions regarding the consolidation of the tank farms. Issues common to all of the suggested alternatives are as follows: 1. City Access to Dock: A minimum of twenty (20) years to perpetual easement for access to dock for inspection repair and maintenance of pipeline. 2. Tanks: KSP's useable tanks shall be given to City 3: Dock Maintenance: Dock maintenance shall primarily be the responsibility of KSP with the City to apply for any available grants. 4, Pipeline from Tank Farm to End of Dock: This shall be the responsibility of the City. Ss Pipeli D rsecti f Pipeline Plus D: : This shall be the respoasibility of KSP. 6. Pump on Dock: Responsibility of the KSP. 7. Insurance: Based upon responsibility 8. Spill Response Equipment: The City shal! have access to KSP's equipment and KSP shall have access to the City's equipment. The suggested alternatives are as follows: 1: Thru-Put Option: A. Certain tanks reserved for fuel purchased by KSP and KSP charged a thru- put fee. JuL-et ewww se DCHIT & UKHELER> LID. P.@3 Beary & DRAEGER, LID. ATTORNEYS AT LAW John W. Lotzgesell Monday, July 24, 2000 Page 2 B. Separate shut off at tank farm for KSP designated tanks and separate meter at tank farm and/or at day-use tank. 7 KSP Purchase of Fuel from the City: No designated tanks; Metering at tank farm (see 2.D below); KSP charged specified cents per gallons above cost to City; 5 Ao BB pS Separate area immediately outside tank farm, or in gated area within tank farm, that is accessible to KSP employees to allow filling of day tank; City Builds & KSP Leases Tank Farm. This alternative would require another meeting to figure out details. ivy Please review the aforementioned and indicate which of the alternatives meets KSP's needs or suggest another working relationship by July 26, 2000 if possible. As soon as we narrow down the alternatives to one, we can begin to draft the various agreements. - If you have any questions, please contact me. Sincerely, BEATY_& DRAEGER, LTD. erry P. Drae; TPD/dah Larsca Bay/EPA/OOLS KSP cc via fax only: Allen Panamaroff, Mayor, City of Larsen Bay Bruce Tiedeman, DCRA, Division of Energy Stan Sieczkowski, Operations Mgr, AIDEA TOTAL P.@3 ea This notice of authorization must be conspicuously displayed at the site of work. United States Army Corps of Engineers Larsen Bay 7 A permit to: _consTRUCT A NEW CO-LOCATED BULK TANK FARM; RETAIL AND COMMERCIAL DISPENSERS; TRUCK LOADING RACK; A MARINE HEADER; AND PIPELINES FOR TRANSFER OF FUEL FROM THE MARINE HEADER TO THE FUEL TANK FARM. THE MARINE HEADER WILL BE LOCATED AT THE ENTRANCE TO THE NEW BOAT HARBOR. at LARSEN BAY, SOUTH OF THE CANNERY AND WEST OF THE EXISTING CITY TANK FARM. SECTION 31, T. 30 S., R. 29 W., SEWARD MERIDIAN, CITY OF LARSEN BAY, ALASKA. LATITUDE 57°32'17.08”N, LONGITUDE 153°59’31.97”W. USGS QUADRANGLE MAP KARLUK C-1. OCT 02 2003 has been issued to _ crTy OF LARSEN BAY on Address of Permittee | ciTy OF LARSEN BAY, POST OFFICE BOX 8, LARSEN BAY, ALASKA 99624 2 oy Permit Number (WZ /| 4 aS I /NA— 1-2002-0693 : District Commander DANIEL L. SMITH REGULATORY SPECIALIST SOUTH SECTION ENG FORM 4336, Jul 81 (33 CFR 320-330) EDITION OF JUL 70 MAY BE USED (Proponent: CECW-O)