Loading...
HomeMy WebLinkAboutBradley Lake PMC Meeting Teleconference April-30-2002ALASKA INDUSTRIAL DEVELOPMENT > AND EXPORT AUTHORITY /= ALASKA @@e =ENERGY AUTHORITY 813 WEST NORTHERN LIGHTS BLVD. =® ANCHORAGE, ALASKA 99503. ¢ 907/269-3000 ¢ FAX 907 / 269-3044 TOLL FREE (ALASKA ONLY) 888 / 300-8534 ALASKA ENERGY AUTHORITY/ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY Regular Meeting Public Notice Bradley Lake Project Management Committee Notice is hereby given that the Bradley Lake Project Management Committee will hold a regular meeting on Tuesday, April 30, 2002, at 10:00 a.m., via teleconference. For additional information contact Steve Haagenson, Chairman. This meeting will be conducted by electronic media pursuant to AS 44.88.050(a) and AS 44.62.310 at the following location: Alaska Industrial Development and Export Authority, Third Floor Board Room, 813 West Northern Lights Boulevard, Anchorage, Alaska. The public is invited to attend. The State of Alaska (AIDEA) complies with Title Il of the Americans with Disabilities Act of 1990. Disabled persons requiring special modifications to participate should contact AIDEA staff at (907) 269-3000 to make arrangements. /s/ Alaska Energy Authority Project Management Committee Publish: Saturday, April 27, 2002 Bradley Lake PROJECT MANAGEMENT COMMITTEE MEETING A ak Uynk 30 Aon 1d: Mam (Date) — fi f a _ yp lelecovfevence” = ALE 4 (Location) PLEASE SIGN IN No. NAME REPRESENTING 1 Art Copoules AEA Yn A Lone Foes ga Reb 4 Rear 10 ll 12 13 14 15 16 17 18 19 20 21 22, 92Q2\IT9884 BRADLEY PMC VOTING DATE: Agenda Item No. nt d ( | Cali ppt QC byrywew dot ow YES ABS YES NO ABS YES NO ABS CITY OF SEWARD 01% MATANUSKA ELEC ASSOC 14% [ZT CHUGACH ELEC ASSOC 30% [= HOMER ELEC ASSOC m% (Zo GOLDEN VAL ELEC ASSOC 17% S [ MUNI LIGHT & POWER 26% [ot CS ALASKA ENERGY AUTHORITY -y A=4+ OVER 51% B= AEA CONCUR With A C = UNANIMOUS D= MAJORITY VOTING METHOD A: Requiring four yeas with 51% of utilities, with no AEA vote: 1) Procedures for scheduling, production and dispatch of project power. 2) Establishment of procedures for use of each purchaser's water allocation (AEA assent required for license requirements). 3) Selection among alternative methods that do not involve AEA for funding required project work. VOTING METHOD B: Requiring 4 yeas with 51% of utilities and AEA concurrence: 1) Arranging operation and maintenance of project. 2) Adoption of budget of annual project costs. VOTE(93Q3/BCS5272) 3) Establishment of FY estimated annual payment obligation and schedule of each purchaser. 4) Determination of annual project costs after each FY. 5) Evaluation of necessity for and scheduling of required project work. 6) Determination of appropriate amount of insurance. 7) Adoption of additional minimum funding amounts for renewal and contingency reserve fund above that required by bond resolution. 8) Selection among alternate methods that involve AEA for funding required project work. 9) Adoption or amendment of procedural committee rules (except dispute resolution). 10) Adoption of project maintenance schedules. 11) Determination of rules, procedures and accounts necessary to manage project when no bonds outstanding. 12) Evaluation and approval of optional project work and compensation for such work. 13) Application of insurance claims proceeds not governed by bond resolution. 14) Approval of procedures and any individual utility agreements relating to electric power reserves for project. 15) Approval of consultants. VOTING METHOD C: Unanimous vote by all (including AEA) VOTING METHOD D: Majority vote (including AEA) Election of Officers BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETING MINUTES TELECONFERENCE Via Electronic Media @ AIDEA 813 W. Northern Lights Boulevard Anchorage, Alaska Tuesday, April 30, 2002 — 10:00 a.m. 1. CALL TO ORDER Chairman Steve Haagenson called the meeting of the Bradley Lake Hydroelectric Project Management Committee to order at 10:00 a.m. on Tuesday, April 30, 2002, via teleconference, from the Alaska Industrial Development and Export Authorityss Board Room, Anchorage, Alaska, to conduct the business of the Committee per the agenda and public notice. ya ROLL CALL Roll was called by Shauna Dean. The following members were present: Dave Calvert City of Seward (teleconference) Wayne Carmony Matanuska Electric Association (teleconference) Gene Bjornstad Chugach Electric Association (teleconference) Norm Story Homer Electric Association (teleconference) Steve Haagenson Golden Valley Electric Association (teleconference) Bob Day Anchorage Municipal Light & Power (teleconference) Art Copoulos Alaska Energy Authority 3. PUBLIC ROLL CALL Shauna Dean, Alaska Energy Authority Keith Laufer, Foster Pepper Rubini & Reeves, Counsel to AEA Bob Zaharsky, Bradley Lake (teleconference) Brian Hickey, Chugach Electric Association (teleconference) Lee Thibert, Chugach Electric Association (teleconference) John Cooley, Chugach Electric Association (teleconference) Joe Griffith, Chugach Electric Association (teleconference) Don Stead, Homer Electric Association (teleconference) Don Zoerb, Matanuska Electric Association (teleconference) Larry Hittle, AterWynne, LLP (teleconference) 4. PUBLIC COMMENT There were no public comments. Bradley Lake PMC Meeting Tuesday, April 30, 2002 Page 2 of 2 5. AGENDA COMMENTS The only item to be discussed during today’s meeting is the insurance issue that was tabled from April 24, 2002. 6. APPROVAL OF MEETING MINUTES There were no meeting minutes available for approval. 7. RECOMMENDATION ON INSURANCE Larry Hittle Discussion ensued regarding Brian Hickey’s memorandum dated April 28, 2002, on the recommended contracting relationship and management team for the Bradley Lake governor digital control system replacement. Mr. Laufer stated that he wanted to make clear on the part of AEA whatever direction is provided to HEA, is being directed by the PMC. That AEA is being directed by the PMC to enter into these relationships, and that any cost resulting from HEA’s activities, or whoever the ultimate vendor is, is agreed to be a project cost. AEA here is acting as a facilitator, it’s more of a conduit relationship at this point. We have no liability for this repair any longer, it's been settled as a result of the settlement that we entered into back in 1997/98. What we don’t want is that there be any doubt that the activities by HEA and the ultimate vendors and the design that is accepted by whoever ultimately you decide get that authority, that none of that rests with the State. Mr. Bjornstad moved to recess the meeting until Wednesday, May 8" at 10:00 a.m., and table the motion once again and get it all revised and bring back the new information to the PMC. Seconded by Mr. Story. A voice vote was taken, and the motion unanimously passed. 8. COMMITTEE COMMENTS A. Next Meeting Date —- Haagenson Chair Haagenson recommended that the next meeting reconvene at 10:00 a.m. on Wednesday, May 8, 2002, via teleconference, at the Alaska Industrial Development and Export Authority's Board Room, and at Chugach Electric Association’s Board Room. 9. RECESS There being no objection and no further business of the Committee, the meeting was recessed at 10:40 a.m. BY: i Steve Haagenson, Chairman jal ov ATTEST: Ad ply Alaska Energy Authority, Secretary Chugach Electric Association Inc. Memorandum April 28, 2002 To: The Bradley Lake Project Management Committee Through: The Bradley Operations and Dispatch Subcommittee From: Lake i 2B rex Aye ay 4 Subject: Recommended contracting relationship and management team for the Bradley Lake Governor Digital Control System Replacement. The following document details the proposed contractual relationship and lines of responsibility between the Bradley Lake participants, the vendors and subcontractors involved in the replacement of the Bradley Lake Governor Digital Control System. The contract for replacement of the Bradley Lake Digital Control System and Power System Stabilizer (DCS) will be between Homer Electric Association Inc. (HEA) and the recommended Vendor; this type contract is contemplated in the agreement between the Alaska Energy Authority (AEA) and Homer Electric Association Incorporated, for Maintenance and Operation of the Bradley Lake Hydroelectric Facility dated XX-XX- XXXX. (See Figure 1) Project Team- A project management team consisting of the following members will manage the DCS replacement project: e A representative of Homer Electric, presumably Don Stead, responsible for management and facilitation of the HEA procurement process and direction of the on-site equipment installation. Mr. Stead will maintain this role throughout the project. e A representative of Chugach Electric Assn. Inc., presumably Brian Hickey, responsible for recommendation of the Vendor, and as the primary vendor liaison from design and modeling through factory acceptance testing and equipment delivery. In order to maintain consistency with the Vendor, Mr. Hickey will participate and act in a consultative role for the project from equipment delivery through final acceptance. e A representative of Anchorage Municipal Light and Power, presumably Mike Dillon, responsible for on-site, day to day, supervision of vendor from arrival of the equipment at Bradley Lake through machine and field performance testing and final acceptance of the DCS. In order to maintain consistency with the Vendor, Mr. Dillon will participate and act in a consultative role from design and modeling through final acceptance. While supervising the DCS installation Mr. Dillon will work at the direction of Mr. Stead or his designee, presumably Bob Zaharsky. The project technical lead, presumably Mr. Randy Johnson, responsible for design review, power system modeling, development of the factory acceptance test, and field performance test. Mr. Johnson will work at the direction of Mr. Hickey. A representative of the Bradley Lake Operations and Dispatch Subcommittee, presumably Art Copolous, Art will be responsible for interfacing with the Bradley O&D and the Bradley PMC. Project documentation and scheduling specialist, presumably Mr. Wahid Mansour, of Project Management Specialists Inc. Mr. Mansour will be responsible for facilitating and writing a risk analysis and mitigation plan for the project, developing in conjunction with the vendor a fully resourced project schedule, chairing weekly, or bi-weekly project meetings to monitor task completion and to-do lists for all resources for the coming week or two weeks. Mr. Mansour will produce a summary status report for the BPMC monthly. Reporting Relationship- The following lines of authority will be established and followed: Homer Electric will be the project contractor and all purchasing and contracting will flow through the Homer Electric procurement office; the project team representative of Homer Electric will facilitate this. Each team member will have the required authority and responsibility to complete the tasks within his portfolio. In the event that the team member feels a significant decision or authorization beyond his portfolio is required, he will bring that decision before the project management team with a written recommended resolution. If the team agrees unanimously with the recommendation they will authorize the team member proceed. If there is not unanimous agreement the team will forward the recommendation the Bradley O&D subcommittee for a vote according to the procedures followed in that subcommittee. This process will not be allowed to delay the project unduly. All significant capital expenditures, not previously authorized by the BPMC will be recommended to the BPMC by the O&D for authorization. Each participating utility will compensate it’s respective employees and submit invoices for the employees actual time worked plus applicable overhead to Homer Electric, for Subsequent reimbursement by the project. The attached organizational charts (Figures 2&3) outline the Project Management Team detailed above. Figure 1 Contractual Lines Of Responsibility for the Bradley Governor DCS Replacement Project ( Vendor Selection through Final Acceptance) Figure 2 Bradley Lake Governor DCS Replacement Project Reporting Relationship (Vendor recomendation through equipment delivery) Bradley Project Management Committee Bradley O&D | Project Management Team Technical Lead Chugach Gontracting & (Chugach) Representative. Procurement Coordination ( Homer) On-Site Supervisor Selected Vendor (MLP) ‘ few eo Figure 3 Bradley Lake Governor DCS Replacement Project Reporting Relationship (Equipment delivery through Final Acceptance) BPMC 0&D Project Homer Electric Team Chugach Rep. 2 Bradley Sui a ae Liesl Technical Lead Ps Manager Scheduling Specialist Vendor BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETING MINUTES TELECONFERENCE Via Electronic Media @ AIDEA \) 813 W. Northern Lights Boulevard cee Anchorage, Alaska 7 aay Tuesday, April 30, 2002 — 10:00 a.m. 4, CALL TO ORDER Chairman Steve Haagenson called the meeting of the Bradley Lake Hydroelectric Project Management Committee to order at 10:00 a.m. on Tuesday, April 30, 2002, via teleconference, from the Alaska Industrial Development and Export Authority's Board Room, Anchorage, Alaska, to conduct the business of the Committee per the agenda and public notice. 2. ROLL CALL Roll was called by Shauna Dean. The following members were present: Dave Calvert City of Seward (teleconference) Wayne Carmony Matanuska Electric Association (teleconference) Gene Bjornstad Chugach Electric Association (teleconference) Norm Story Homer Electric Association (teleconference) Steve Haagenson Golden Valley Electric Association (teleconference) Bob Day Anchorage Municipal Light & Power (teleconference) Art Copoulos Alaska Energy Authority 3. PUBLIC ROLL CALL Shauna Dean, Alaska Energy Authority Keith Laufer, Foster Pepper Rubini & Reeves, Counsel to AEA Bob Zaharsky, Bradley Lake (teleconference) Brian Hickey, Chugach Electric Association (teleconference) Lee Thibert, Chugach Electric Association (teleconference) John Cooley, Chugach Electric Association (teleconference) Joe Griffith, Chugach Electric Association (teleconference) Don Stead, Homer Electric Association (teleconference) Don Zoerb, Matanuska Electric Association (teleconference) Larry Hittle, AterWynne, LLP (teleconference) 4. PUBLIC COMMENT There were no public comments. Bradley Lake PMC Meeting Tuesday, April 30, 2002 Page 2 of 2 5. AGENDA COMMENTS The only item to be discussed during today’s meeting is the insurance issue that was tabled from April 24, 2002. 6. APPROVAL OF MEETING MINUTES There were no meeting minutes available for approval. i RECOMMENDATION ON INSURANCE __Larry Hittle Discussion ensued regarding Brian Hickey’s memorandum dated April 28, 2002, on the recommended contracting relationship and management team for the Bradley Lake governor digital control system replacement. Mr. Laufer stated that he wanted to make clear on the part of AEA whatever direction is provided to HEA, is being directed by the PMC. That AEA is being directed by the PMC to enter into these relationships, and that any cost resulting from HEA’s activities, or whoever the ultimate vendor is, is agreed to be a project cost. AEA here is acting as a facilitator, it's more of a conduit relationship at this point. We have no liability for this repair any longer, it’s been settled as a result of the settlement that we entered into back in 1997/98. What we don’t want is that there be any doubt that the activities by HEA and the ultimate vendors and the design that is accepted by whoever ultimately you decide get that authority, that none of that rests with the State. Mr. Bjornstad moved to recess the meeting until Wednesday, May 8" at 10:00 a.m., and table the motion once again and get it all revised and bring back the new information to the PMC. Seconded by Mr. Story. A voice vote was taken, and the motion unanimously passed. 8. COMMITTEE COMMENTS A. Next Meeting Date - Haagenson Chair Haagenson recommended that the next meeting reconvene at 10:00 a.m. on Wednesday, May 8, 2002, via teleconference, at the Alaska Industrial Development and Export Authority's Board Room, and at Chugach Electric Association's Board Room. 9. RECESS There being no objection and no further business of the Committee, the meeting was recessed at 10:40 a.m. BY: Steve Haagenson, Chairman ATTEST: Alaska Energy Authority, Secretary ff (Steve Haagensen, Ve A ve do Cee B “Binstod CEA MV arr Stow a HEA — a Bon Zaha “hed be SS - ——— - a Seah HEA ca | | odaery Hittle — eee i aa ee (Jou a ( mn Tg Wap = tna eta el ccunhnte =i tt which he Bint cl ree shir 4+ tap conctvactes.. —_—s — ; = ee ce 7 Epi ck ap hae TT lary - “detent She Oepreyrrtn In sinc hey ay ~ [lection 6 eyes a He oa oO Cb an of cm we Heo, H : 5 BO ee Ns liabilety nu deb mack ykies Vos ne vests with® he State. ia ae i 2b, Jord “Weve | ' Wd bed. @ 0500 i 2 LEA Te pevise atitbsnity al { Dos Cniee tg thd hte i “Yeeesel © 10:40 am. {Next date is od naudla , Hoey f@ [0:6 @ CEA. ee ee 3 os 2 + 4 oe - ~ - ome a - se Sil oon te eee ees eo - af Ps 2 ay — as > ae —— - — aT i Sanco = = Pr ie eee fees = : : sews an Ba acegeg be _ Z AP gould | rag ae ee : ! ee ae 3 ee: Meiers vid fl ibe ee IN ne coe antl eee Eee eee i : me Shauna Dean From: Art Copoulos Sent: Friday, April 26, 2002 8:12 AM To: Shauna Dean Subject: FW: O&D Committee Recommendation This email is what | was wanting to send to BPMC reps and said below you would fax it to them on Monday. Thanks. Art --- Original Message----- From: Art Copoulos Sent: Thursday, April 25, 2002 4:12 PM To: ‘nstory@homerelectric.com'; 'gene_bjornstad@chugachelectric.com' Ce: Shauna Dean; Steve Hagenson (E-mail) Subject: 0&D Committee Recommendation Norm and Gene, Following-up on yesterday's BPMC meeting, the Bradley Lake O&D Committee has the following recommendation relating to contractual issues on the Bradley Lake Governor repair project: wae Contract the Governor Repair Project through HEA under the HEA O&M Contract with AEA subject to terms of existing agreements. ; HE A to chee. a e Create a Governor Repair Project Management Team to oversee and manage the Project from now through completion. The team would meet weekly and all members would stay actively engaged in the project. The team would report to the O&D Committee. All final recommendations would be made by the O&D Committee and where appropriate elevated to the PMC according to terms of existing agreements. The team would be comprised of staff with experience in a variety of areas so that each team member can provide leadership and input in his area of expertise. Using input from all team members various contractors can be managed consistently and with appropriate input from all parties. The Team would be comprised of the following members with the following roles and responsibilities: CEA Representative - Oversee and Manage Design and Engineering. Installation Specialist - On-site Project Management during construction. HEA Representative - Oversee HEA administration, Procurement, and HEA staff. Technical Design Specialist Representative - Provide technical input to team on complex design issues. Documentation Specialist - Scheduling, Risk Analysis, Issue tracking. O&D Committee Representative - Liaison to the O&D Committee | am paraphrasing our discussion and some additional editing of the language used here may be required. I'm passing this on this recommendation in advance of your planned meeting tomorrow to assist in efforts to resolve the issue. | have also cc'd chairman Haagenson. Shauna Dean will fax this to BPMC Committee members on Monday in advance of the Tuesday meeting. Art Copoulos O&D Committee Chair State of Alaska Public Notice Page 1| of 1 Online Public Notice Slate of Alaska Online ure gee Submitted by Date Modified Ak Admin Journal Attachments Public (Web edit) Brenda [not printed] No files attached Fuglestad/IDEA/DCED on 04/26/2002 at 08:41 AM Bradley Lake Project Management Committee Category: Public Notices Department: Community & Economic Development Publish Date: 04/26/2002 Location: Anchorage Region: Central Body of Notice: ALASKA ENERGY AUTHORITY/ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY Regular Meeting Public Notice Bradley Lake Project Management Committee Notice is hereby given that the Bradley Lake Project Management Committee will hold a regular meeting on Tuesday, April 30, 2002, at 10:00 a.m., via teleconference. For additional information contact Steve Haagenson, Chairman. This meeting will be conducted by electronic media pursuant to AS 44.88.050(a) and AS 44.62.310 at the following location: Alaska Industrial Development and Export Authority, Third Floor Board Room, 813 West Northern Lights Boulevard, Anchorage, Alaska. The public is invited to attend. The State of Alaska (AIDEA) complies with Title II of the Americans with Disabilities Act of 1990. Disabled persons requiring special modifications to participate should contact AIDEA staff at (907) 269-3000 to make arrangements. /s/ Alaska Energy Authority Project Management Committee Revision History: 04/26/2002 08:41:52 AM by Brenda Fuglestad/IDEA/DCED/State/A laska/US Home Page Notices by: Department | Category | Publish Date http://notes3.state.ak.us/pn/pubnotic.nsf/cc52605f7¢ 156e7a8925672a0060a9 1 b/16bad7799 1... 4/26/2002 p. * * ¥* Transmission Result Report (MemoryTX) ( Apr.zb. 2002 8:51AM) * * # y AIDEA/AEA Date/Time: Apr-26. 2002 8:50AM File Page No. Mode Destination Pg (s) Result Not Sent 0753 Memory TX —s—(“‘«é‘é TOBIN“ (as p22 Ok SS Reason for error E.1) Hang up or line fail E.2) Bu E.3) No answer E.4) No [Ean 813 WEST NORTIIERN LIGITTS BLVD © ANCHORACE, ALASKA 99503» 907/269-3000 + FAX 907/269-3044 ‘TOLL FREE (ALASKA ONLY) 888 / 300-8534 April 26, 2002 FAXED: oa26m2 2PAGES ‘Anchorage Daily News 1001 Northway Drive Anchorage, Alaska 99508 ATTENTION: Ms. Lorene Solivan ‘Subject: Public Notice Account # ALASO709 Enclosed is an advertisement for the Alaska Energy Authority, which is to be published under “PUBLIC NOTICE” in the Legal Classified section in column format. This notice needs to be published for one day: Saturday, April 27, 2002. Afier the publication date, please provide an Alfidavit of Publication. If you have any questions, please do not hesitate to call me. YW 2 ‘Shauna Dean Admin. Assistant Attachment ALASKA INDUSTRIAL DEVELOPMENT > isRaGRT ANTONE /= ALASKA @@E ~=ENERGY AUTHORITY 813 WEST NORTHERN LIGHTS BLVD. ¢ ANCHORAGE, ALASKA 99503 ¢ 907/269-3000 ¢ FAX 907/269-3044 TOLL FREE (ALASKA ONLY) 888 / 300-8534 April 26, 2002 FAXED: 04/26/02 2 PAGES Anchorage Daily News 1001 Northway Drive Anchorage, Alaska 99508 ATTENTION: Ms. Lorene Solivan Legal Classified Subject: Public Notice Account # ALAS0709 Enclosed is an advertisement for the Alaska Energy Authority, which is to be published under “PUBLIC NOTICE” in the Legal Classified section in column format. This notice needs to be published for one day: Saturday, April 27, 2002. After the publication date, please provide an Affidavit of Publication. If you have any questions, please do not hesitate to call me. Thankyou, ff fe C Lf pere Khan “Shauna Dean Admin. Assistant Attachment