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HomeMy WebLinkAboutQuinhagak Bulk Fuel Repair, AVEC 1992State of Alaska Walter J. Hickel. Governor Alaska Energy Authority A Public Corporation March 3, 1992 Mr. Charles Walls, General Manager Alaska Village Electric Cooprerative 4831 Eagle Street Anchorage, Alaska 99503 Subject: Notices of Project Completion Grant Agreement No. 2800394 Grant Agreement No. 2800350 Grant Agreement No. 2800397 Grant Agreement No. 2800396 Grant Agreement No. 2800395 Dear Mr. Walls: Enclosed for your files are signed copies of the Notices of Project Completion for the Gambel] Bulk Fuel Repair, Old Harbor PCE Efficiency Improvements, Savoonga Bulk Fuel Repair, nian Mekoryuk Bulk Fuel Repair projects. We have enjoyed working with you towards these project accomplishments. Sincerely, Emily K.- Nelson Administrative Assistant II Attachment as stated. cc: Brian Gray, Alaska Energy Authority Pat Woodell, Alaska Energy Authority Don Whelan, Alaska Energy Authority Marlys Hagen, Alaska Energy Authority —"T PO.BoxAM Juneau, Alaska 99814 (907) 465-3575 q PO. Box 190869 701 East Tudor Road Anchorage. Alaska 99519-0869 (907) 561-7877 Contract No.29003 9, ALASKA VILLAGE ELECTRIC COOPERATIVE GRANT AGREEMENT Quinhagak Bulk Fuel Repair PURPOSE AND DESCRIPTION AG 7 This Agreement entered into this || \ day of between the ALASKA ENERGY AUTHORITY aes VILLAGE ELECTRIC COOPERATIVE, INC. (AVEC). The Agreement provides a Grant-in-Aid of Construction to AVEC to benefit the community of Quinhagak. The purpose of the Agreement is to provide funds for replacement of leaking fuel pipeline (the Project). Article A. ALASKA ENERGY AUTHORITY COVENANTS The Energy Authority will: 1. Subject to appropriation and availability, provide AVEC with a grant- in-aid of construction not to exceed $10,382 for construction of the project. 2. —— and expend these funds in the State eae System (AKSAS) under AR 32394, Collocation Code 08162202, Ledger Code 81825709. 3. | Upon - of an invoice requesting payment, provide funds to AVEC to cover the cost of construction in the following manner: (a) Upon execution of the grant or, provide a 25% advance payment of $2,595.50 for purchase of Project materials and initial labor costs. (b) Upon completion, provide a 50% interim payment of $5,191.00. Interim payment will be made upon verbal notification that the Project has been completed. Cc Upon receipt and approval of as-built drawings, provide the final 2% payment of $2,595.50. Article B. © ALASKA VILLAGE ELECTRIC COOPERATIVE COVENANTS Alaska Village Electric Cooperative will: 1. Expend construction funds only for the purposes provided for under this Agreement. 2. Provide all engineering services necessary for the complete engineering design of the project. AVEC Project Agreement/Quinhagak Page 2 of é 3. Design the Project to minimize the cost of repair and to be as maintenance-free as economically possible. 4. Follow the standards outlined in Appendix I in design and construction of the Project. 5. Complete the following tasks: (a) Excavate any portion of the fuel pipeline that is below grade (b) Replace existing line with welded steel pipe (c) Encase pipeline in culverts at all road crossings (d) Pressure test and repair any additional leaks in the fuel pipeline Prepare autocad as-built drawings of the Project and submit Sean to the Energy Authority. 6. Obtain and maintain all rights-of-way, easements and permits required for construction and operation of the Project in a manner consistent with established utility practices. Where practical, AVEC will seek and obtain permits and rights-of- way on state lands or within Alaska Department of Transportation rights-of-way. 7. Complete all work associated with this project prior ey 30, 1991 oyember 8. Bill the Energy Authority for the percentage payments describ Article A, Paragraph 2, but not in excess of actual costs of construction. 9. Refund to the Energy Authority any funds determined by AVEC to be in excess of actual expenditures. 10. Account for funds received under this ‘eement as contributions-in- aid of construction and, therefore, refrain from including those funds in future rate base calculations. 11. on completion of the project, issue a Notice of Project Completion. A sample of the otice is in Appendix 12. Accept complete responsibility for ownership, operation and maintenance of the fuel line. FN:avecquin\pilw AVEC Project Agreement/Quinhagak Page 3 of 6 13. Permit the Energy Authority to inspect, in such manner and at all reasonable times, all activities of AVEC related to AVEC’s performance under this Agreement. Such right of examination shall include inspection of AVEC’s offices, power plant, and accounting records associated with the Project. Article C. MUTUAL COVENANTS The Energy Authority and AVEC agree to the following: 1. Indemnification. AVEC shall indemnify, save harmless and defend the Energy Authority, its officers, agents, servants, and employees from all liability, including costs and expenses, for all actions or claims resulting from injuries or damages sustained by any person or property arising directly or indirectly as a result of any error, omission or negligent act of the indemnifying party, its officers, agents, servants, or employees or anyone directly or indirectly employed by it in the performance of this Agreement. 2. Rights to Terminate Agreement. AVEC acknowledges the right of the Energy Authority to terminate this Agreement without payment of liquidated damages to AVEC if it is determined by the Energy Authority to be in the best interest of the State to do so; if funds are no longer available, or for cause. For the purposes of this paragraph, "cause" is defined as the provision of incorrect or misleading information by AVEC or AVEC’s failure to provide information that, in the opinion of the Energy Authority, is a material fact that would have influenced Energy oe actions. Under these conditions, AVEC waives an' Be of recourse and will reimburse the Energy Authority for all unspent funds A C has received according to this Agreement plus all costs, including attorneys’ fees, incurred by the Energy Authority to perfect its claim or collect those funds. The Energy Authority may also terminate the Agreement if AVEC fails to complete repair of the fuel line by September 30, 1991 or if AVEC fails to meet standards or perform services described in Article B.~ November Apts 3. Availability of Funding. AVEC acknowledges that this Agreement is subject to availability of money from the State of Alaska or other sources to finance performance under this Agreement. If funding is withdrawn, reduced, or limited in any way after the effective date of this Agreement and before the completion of performance, the Energy Authority may terminate the Agreement without incurring damages. The Energy Authority may, in its discretion, renegotiate the terms of this Agreement to comply with any new funding limitations or conditions. 4. Audit Requirements. This Agreement is subject to the audit requirements of Title 2, Chapter 45 (Grant ——) of the Alaska Administrative Code (AAC), commonly referred to as the "Single Audit Regulation." 5. Parties not Being Agents of Each Other It is agreed that the Parties, their officers, agents, servants and employees shall act in an independent capacity and not as agents of the other parties in the performance of this Agreement. 6. Disputes. Either party to this Agreement may bring an action against the other party in the superior court for the State of Alaska to resolve a dispute arising under this Agreement. Any lawsuit ee Agreement shall be heard by the superior court, Third Judicial District at Anchorage. All legal costs, including FN:avecquin\plw AVEC Project Agreement/ Page 4 of ° attorneys’ fees not otherwise S| for in this Agreement, shall be allocated pursuant to Alaska Civil Rule 82. a Binding. Effect. This Agreement and all of its terms, covenants, conditions, appendices and attachments represent the entire agreement and shall extend to and be binding upon the respective heirs, executors, administrators, grantees, successors and assigns of the parties to this Agreement. 8. Severability. If any section, paragraph, clause or provision of this Agreement or any agreement referred to in this Agreement shall be finally adjudicated by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall be unaffected by such adjudication and all the remaining provisions of this Agreement shall remain in full force and effect as if such section, paragraph, clause or provision or any part thereof so adjudicated to be invalid had not been included herein. 9. Declaration of Public Benefit. The Wp acknowledge that the Project is to be constructed for the benefit of the general public and will not deny any person use of Project facilities or use of power produced from Project facilities due to race, religion, color, marital status, age, sex, or national origin. 10. Notices. Any notice required of either party shall be in writing and, unless receipt of such notice is expressly required by the terms of this Agreement, shall be deemed served when deposited in the mail in a sealed envelope, with sufficient first class postage affixed, and addressed to the appropriate party. The notices shall be sent to each party’s place of business, which in the case of the Energy Authority shall be: Charlie Bussell, Executive Director Alaska Energy Authority P.O. Box 190869 Anchorage, Alaska 99519-0869 907) 561-7877 and in the case of Alaska Village Electric Cooperative shall be: Mr. Lloyd Hodson, General Manager Alaska Village Electric Cooperative 4831 Eagle Street mines e, cs 99503 907) 561- -1818 FN:avecmeko\plw AVEC Project Agreement/Quinhagak Page 5 of 6 THIS AGREEMENT has been reviewed, agreed to, and executed by the following parties: for the EN Y AUTHORITY by Jute Le 44 | (Signature) ate) — Charlie Bussell Executive Director (Name Printed) (Title) a4B24a-Y sista: tto enera. STATE OF ALASKA SS. THIRD JUDICIAL DISTRICT Tr The a joing egment was acknowledged before me __ this l\ | day of uf 1991, 2 Pusscr the Fyeoitiie Divert of the Alaska Energy Authority. (AV A Notary Public, State of Alaska a My Commission Expires: Cab 474i FN:avecquin\plw AVEC Project Agreement/Quinha Page 6 of e mk for the ALASKA VILLAGE ELECTRIC COOPERATIVE - Z e z Seg oyd Hodson, General Manager ate STATE OF ALASKA ss. THIRD JUDICIAL DISTRICT The foregoing Agreement was acknowledged before me this 20 day of Ju ie , 1991 by Lloyd Hodson, General Manager of the Alaska Village e ctric Cooperative. » ublic, State o' My Commission Sees: SO-PY FN:avecquin\plw Appendix I Bulk Fuel Emergency Repair Standards Date: APPENDIX | BULK FUEL EMERGENCY REPAIRS STANDARDS May 3, 1991 Revision: 1.0 MATERIALS: Piping - Minimum schedule 40 black steel with welded or flanged joints. Gasket material for flanged joints to be compatible with petroleum products. Flex Connectors - Stainless steel corrugated inner tubing with braided wire outer shield. 150# flanged ends. 12" minimum live length. Valves - Flanged end steel, semi-steel, or ductile iron gate, plug, and check valves listed for use with petroleum products. Culverts - Galvanized steel corrugated metal pipe or minimum schedule 40 black or galvanized steel pipe. Piping Supports - Treated wood timbers, steel, or concrete. INSTALLATION: General - To the greatest extent possible, install pipelines above grade. Support piping above grade at 10’ on center. Where burial is necessary for road crossings, install in culverts. Pitch piping to drain to one end. Minimize low-point traps. Routing - To the greatest extent possible, install along route of existing pipelines. Where new alignment is necessary, utilize existing easements/right-of-ways to the maximum extent possible. Flex Connectors - Provide flex connectors at connections to tanks or manifolds, road crossings, branch pipeline connections, and other locations subject to potential differential movement. Fill Point Connection - Provide female camlock coupling, gate valve, and check valve at the fill point connection. Install secondary containment device (bucket or barrel) below fill point connection. Bulk Fuel Emergency Repair Standards TESTING/CLOSE OUT: Testing - Prior to use of lines, pressure test with minimum 50 PSIG air and visually inspect joints and flanged connections using a foaming soapy water solution. Do not air test lines containing residual petroleum products. Where manifolds are tested against existing isolation valves, 10 PSIG air may be used. Documentation - Prepare as-built drawings in AutoCAD format from field records. Drawings to include plan view of entire installation with locations of flex connections, flanged joints, valves, road crossings, etc. and a schedule of materials used including valve manufacturers and models. Provide color photographs of the entire completed installation along with as-built drawings. Appendix IT Notice of Project Completion NOTICE OF PROJECT COMPLETION Date: Project Name Contracting Party Contract Agreement Number Agreement Execution Date The ALASKA VILLAGE ELECTRIC COOPERATIVE, INC. certifies that the Project named above is complete in accordance with the terms and conditions referenced in Contract Agreement Number . The ALASKA VILLAGE ELECTRIC COOPERATIVE, INC. acknowledges that all expenses incurred under the Agreement have been paid in full, and no further claims for reimbursement can be made. The ALASKA VILLAGE ELECTRIC COOPERATIVE, INC. accepts full responsibility for ownership, operation and maintenance of facilities that were constructed under the terms of this Agreement. Lloyd Hodson, General Manager Date Alaska Village Electric Cooperative, Inc. The foregoing Agreement = eo beforemethis_— day of General Manager of the ‘Alaska village Electric Cooperative, Inc. STATE OF ALASKA THIRD JUDICIAL DISTRICT lotary Public, State of Alaska My Commission Expires: ALASKA ENERGY AUTHORITY ALASKA ENERGY AUTHORITY acknowledges that the Project referenced above has been completed, and that all tasks have been satisfactorily carried out in acccordance with the terms and conditions of the Project Agreement. Project Manager, Alaska Energy Authority Date STATE OF ALASKA ) ss. THIRD JUDICIAL DISTRICT The foregoing Agreement was acknowledged before me this day of , 1991 by , Project Manager of the Alaska Energy Authority. Notary Public, State of Alaska My Commission Expires FN:projcom\plw RECEIVED JRiv 29 1992 ALASKA ENERGY AUTHORITY Alaska Village Electric Cooperative, Inc. 4831 Eagle Street Anchorage, Alaska 99503-7497 9 561-1818 (907) 561-2388 FAX January 28, 1992 Mr. David Denig-Chakroff Director, Rural Programs Alaska Energy Authority P.O. Box 190869 Anchorage, AK 99519-0869 Subject: Hard Copies and Diskettes with AutoCAD As-Built Drawings of the Gambell, Savoonga, Mekoryuk and Quinhagak Bulk Fuel Repairs Dear Mr. Chakroff: Please find enclosed the following information: i. Hard copy of drawing no. 3-00-1023, Welded Flanged Fuel Fill Line Details. 2. Hard copy of drawing no. 3-30-1024, Gambell Welded-Flanged Fuel Fill Line. 35 Hard copy of drawing no. 2-30-0000, Sheet 3 of 3, Gambell Distribution. 4. Hard copy of drawing no. 3-29-1027, Savoonga Welded-Flanged Fuel Fill Line. 5. Hard copy of drawing no. 2-29-0000, Sheet 1 of 3, Savoonga Distribution. 6. Hard copy of drawing no. 3-32-1026, Mekoryuk Welded-Flanged Fuel Fill Line. Ws Hard copy of drawing no. 2-32-0000, Sheet 1 of 3, Mekoryuk Distribution. 8. Hard copy of drawing no. 1-32-0000, Mekoryuk Plant Site. 9. Hard copy of drawing no. 1-22-0000, Quinhagak Plant Site. 10. 3 1/2" diskette containing: LOOFTO8A.DWG (General 3-00-1023) D29GP01A.DWG (Savoonga 2-29-0000) L29FTOBA.DWG (Savoonga 3-29-1027) P22GPO0A.DWG (Quinhagak 1-22-0000) 11. 3 1/2" diskette containing: D30GP03A.DWG (Gambell 2-30-0000) L30FTO2A.DWG (Gambell 3-30-1024) D32GP01A.DWG (Mekoryuk 2-32-0000) P32GPO0A.DWG (Mekoryuk 1-32-0000) L32FTOAA.DWG (Mekoryuk 3-32-1026) This should complete AVEC’s obligations under contract no’s. 2800394, 2800395, 2800396 and 2800397 for Gambell, Mekoryuk, Quinhagak and Savoonga respectively. AVEC proposes to invoice the AEA for $11,835.50, $4,259.50, $2,595.50, and $2,600.75 respectively for the remaining 25% for Gambell, Mekoryuk, Quinhagak and Savoonga. In addition, AVEC proposes to invoice the AEA for $15,910 toward the cost of installing an additional 367 feet of pipeline in Savoonga (total distance of 607 feet compared to original proposal of 240 feet). Enclosed is a copy of letters of November 15, 1991 and December 20, 1991 explaining the reasons for this expanded scope. Sincerely, War 4S Mark E. Teitzel Assistant General Manager MET/sm letters.15 RECEIVED JAN 14 1992 alaska Energy Authority Alaska Village Electric Cooperative, Inc. January 8, 1992 Mr. David Denig-Chakroff Director of Rural Programs Alaska Energy Authority P.O. Box 190869 Anchorage, AK 99519-0869 Subject: Mekoryuk Bulk Fuel System Repair Project Contract No. 2800395 Quinhagak Bulk fuel System Repair Project Contract No. 2800396 Dear Mr. Denig-Chakroff: Alaska Village Electric Cooperative is pleased to report the completion of the new 3" welded/flanged fuel fill line projects in both Mekoryuk and Quinhagak. These projects involved the replacement of 631 feet of threaded pipeline from the beach to the power plant tank farm at Mekoryuk and the replacement of 273 feet of threaded pipeline at Quinhagak. The new pipeline at Mekoryuk will be used by both the Mekoryuk Native Corporation and AVEC to fill their respective tanks while the new pipeline at Quinhagak will be used by AVEC. This is a very vital program and hopefully it can be continued. Sincerely, Wiad ¢ FR Mark E. Teitzel Assistant General Manager MET/sm cc: Senator Lyman Hoffman, Alaska State Legislature Representative Martin Ivan, Alaska State Legislature letters.3 NOTICE OF PROJECT COMPLETION Date: November 30, 1991 Project Name Quinhagak Bulk Fuel Repair Contracting Party Alaska Village Electric Cooperative, Inc. Contract Agreement Number 2800396 Agreement Execution Date July 11, 1991 THE ALASKA VILLAGE ELECTRIC COOPERATIVE certifies that the Project named above is complete in accordance with the terms and conditions referenced in Contract Agreement Number 2800396 The ALASKA VILLAGE ELECTRIC COOPERATIVE acknowledges that all expenses incurred under the Agreement have been paid in full, and no further claims for reimbursement can be made. ALASKA VILLAGE ELECTRIC INCORPORATED accepts full responsibility for ownership, operation and maintenance of facilities that were constructed under the terms of this Agreement. ate 9 Alaska Village Electric Cooperative The, foregoing Agreement was owledged before me this g day of de msary <o40 A. Lops i | eneral Manager of the Alaska Village Electric Cooperative Association on behalf of the Association. STATE OF ALASKA ss. THIRD JUDICIAL DISTRICT lotary Public, a My Commission Expires: S 70-9 ye State of Alaska DS Walter J. Hickel, Governor Alaska Energy Authority A Public Corporation July 15, 1991 Mr. Lloyd Hodson General Manager Alaska Village Electric Cooperative 4831 Eagle Street Anchorage, Alaska 99503 Subject: Project Agreement No's. 2800395 and 2800396 Dear Mr. Hodson: Enclosed for your files are original signature copies of the AVE agreements for bulk fuel system rojects in Mekoryuk and If you have any questions about the scope, schedule or procedures for the projects, please contact Gary Smith, Manager of Rural Projects at 800-478-7877 or at the address marked below. We are pleased to be able to assist with these projects. DDC:ekn Enclosure as stated cc: Senator Lyman F. Hoffman, Alaska State Legislature Representative Ivan M. Ivan, Alaska State Legislature Sue White, Alaska Energy Authority Pat Woodell, Alaska Energy Authority Hans Jensen, Alaska Energy Authority Dominic Costanzo, Alaska Energy he: ., © PO.BoxAM Juneau, Alaska 99811 (907) 465-3575 OY PO. Box 190869 704 East Tudor Road Anchorage, Alaska 99519-0869 (907) 561-7877 Alaska Village Electric Cooperative, Inc. m 4831 Eagle Street e er wl § Anchorage, Alaska 99503-7497 LIE Si (907) 561-1848 a (907) 561-2388 FAX RECEIVED June 20, 1991 iuk 24 1991 HUW & ¢ alaska energy Authority Ms. Emily Nelson Alaska Energy Authority P.O. Box 190869 Anchorage, AK 99811 Subject: Bulk fuel Repair Grants Dear Ms. Nelson: Please find enclosed two executed copies each of grant agreements for bulk fuel repairs to AVEC facilities in the communities of Gambell, Mekoryuk, Savoonga and qe Please note that we have changed the required completion date from September 30, 1991 to November 30, 1991. AVEC will make every attempt to complete these projects by September 30, but this may not be possible due to the delay in obtaining clarification from the Department of Labor regarding the possible application of Title 36. Much time and expense could be saved-in the future if the AEA could determine in advance whether a project is subject to the provisions of Title 36 or not. Sincerely, Uns J&L Mark E. Teitzel Assistant General Manager MET/sm letters .136 ALASKA ENERGY AUTHORITY RURAL PROGRAMS PROJECT BUDGET Community 320 1X Quin HRGAK Budget 8 3\4\ PJ CODE NAME , PJ CODE “Ay | \ ) ics) AVY fn Preparer ‘ sbS Project Manager Source(s) of Funding Line Chart _of Accounts BF-ER ee 1 Direct Personal Serv W/Benefits 2 Indirect Personal Services 3 71000 PERSONAL SERVICE suBTOTAL / 2/O 4 72000 TRAVEL & PER DIEM © 5 Engineer & Prof Serv Contracts = eaueenee 2g. aseeeeesees: dasedeseseeccsssccecce, osavsvacscacsasseshse 6 Freight haere ° ceecrccccces «ea eneecenevccseccecces «scence enon eeecseesoneens 7 Project Contingency LOO Oo occcccscssssssssssss — tessuesssssssssssussnn 8 Indirect Non-Personal Services eeeeneree 2 = eee ence ec ecccccceteccns §—«-_«“‘ié etc wee eencecoccocoes 9 73000 OTHER SERVICES SUBTOTAL <j2of 10 74000 PROJECT MAT'LS & EQUIPMENT Bo M 75000 AEA EQUIPMENT 9S 12 77000 GRANTS 13 TOTAL Matrix Code Project AR q Project CC Project LC BUDGET APPROVALS (Please initial and date) Manager/Rural Projects Director/Rural Programs Executive Director Director/Agency Operations 4 4 WHA REVISION NO. QUINMR GR: Ef AVEC PROJECT NAME Date (2RIPT! PROJECT TOTAL [Line 2 = 52% X Line 1) [Line 3 = Ln 1 + Line 2) wah gucesesostenacestoaues {Line 8 = 26% X Line 1] [Line 9 = Sum of Lines 5,6,7,8) (SEE BUDGET ON REVERSE SIDE. (Line 13 = Sum of Lines 3, 4,9,10,11,12) cc: Gloria Manni Don Whelan Gary Smith & Preparer — Pat Woodel) Janet Hansen ALASKA ENERGY AUTHORITY RURAL PROGRAMS DIRECTORATE PROJECT BUDGET Grant Funding Addendum COMMUNITY ( Lo WH RGA PROJECT NAME QU WHNGAK BF-R MVE C PREPARER SRS DATE PREPARED JEZ=RF PA / 77000-Grants Labor Travel/Per Diem Material Freight Contract TOTAL $s / 0, 2BE ALASKA ENERGY AUTHORITY RURAL PROJECT DEVELOPMENT WORKSHEET Project Manager: eae AY Date: /2h PT / Community: Qo) NAR GAK Project Description [Describe reason for initiating project (response to correspondence, site visit, etc.) the situation, needs, proposal for resolving same, and issues pertinent to funding source restrictions (e.g., life, health, and safety improvements; efficiency improvements; emergency risk, etc.)] TEP hile By FE} ACE/ b/)> OF Ah PROX 4, 0/6 FEET oF FILE Ze PG PS HOU LEAKS. Scope of Work (__ Preliminary _~ Final) [Iternize tasks in as much detail as possible} 1 Exenuare avy FPoRten of JUPE L/WE The 1s Sblow 6 pte 2, REAKCE LIN~E wit WEdEL PPE 3, Encas® PIE LVE I ceLuGR7rs AT ALL ROAD ROSES 4 FRRSSOZE TEST ND RERIR ANE ABDTINAL CEB WW Fore PPE Lywe 5 Fperaee huh Deawnes oF Bs- burrs Preliminary Cost Estimate (Total): $__/ =) 2? ] Proposed Funding Source(s) Pee appropriation(s), Outside funding source(s), Other agency funding, Financing through onds or other means] BE - Fmecgbucr “Ef If any outside source funding is involved, describe on reverse side the proposed billing arrangements, conditions for receipt of and use of funds, and any other issues affecting project management. PROJECT DESCRIPTION (CONTINUED) SCOPE OF WORK (CONTINUED) PROPOSED FUNDING SOURCE(S) (CONTINUED) Project Management Plan (__ Preliminary ___ Final) 1. Who will be the eventual owner of this project? City Alaska Energy Authority IRA Council Other (specify) v Private Utility WUEC 2. _Will AEA grant funds for the project? _\_/Yes No If so, specify method: Through Trustee << Directly to Grantee 3. Check proposed extent of involvement of AEA staff, contractors, City/Utility staff, and/or force account labor for the activities listed below: EXTENT OF INVO IVITY ACTIVITY GROUP None Minimal Oversight Moderate Heavy Project AEA Staff X< Management AEA Contractors City/Utility Staff rs es es eal i ae an oe Design AEA Staff con | AEA Contractors a ee City/Utility Staff PT GoyfUatiy Contec | Materials AEA Staff me ae Purchasing AEA Contractors Po City/Utility Staff po sd Copthty Comme [TT Construction ‘AEA Staff ed . AEA Contractors TCC Force Account Labor PC C“‘i LT UT a Inspection AEA Staff ma AEA Contractors po City/Utility Staff Pe ae XT oe & AEA Staff aintenance AEA Contractors po City/Utility Staff po City/Utility Contractors 4. Estimated Project Start Date "WY? / ; EndDate JUN / . 5. On reverse side, provide additional information and/or describe pertinent issues that will affect the management of this project. PROJECT MANAGEMENT PLAN (CONTINUED 5. Additional information and issues: P53 JOL PY) Project Development Schedule YN Item A. Project Planning Tasks: N PCE Analysis Vy Other Econ./Finan. Analysis Y Final Scope of Work Y _‘- Final Management Plan Y ‘Project Budget Budget Review Y - Directorate - Agency (over $50K) Loan/Financing Application B. Grant/Project Agreement Preparation: Draft Grant/Project Agreement In-house Review of Draft Community/Utility Draft Review Attorney General Draft Review Final Grant/Project Agreement Attorney General Approval Community/Utility Approval Agency Approvals C. Trustee Project Setup: Complete Set-up Sheet Request Check From Accounting Receive Check at AEA Forward Check/Set-up to KPMC D. Commence Project Staff Responsible George Matz GY AL Fy2/nLD —_— SIA KX A) Gary S./Dave D-C Brent Petrie Marcey Rawitcher Pat Woodell Pat Woodell Pat Woodell Pat Woodell Marlys Hagen Pat Woodell Don Whelan Pat Woodell (i.e., purchase materials, let contracts, hire labor, etc.) Estimated. Completion Date ALASKA ENERGY AUTHORITY PROJECT BUDGET WORKSHEET Project Information Community: ..QOINH RGR ne a ee PevjectName: _ Qui vN AoA _£f EXEC ee eee ee Number. AFA Proj Manager __ LYN Az ome ee ee + Date prepared: — 4 ALK Date of Basis Ele Preparedby: —<2l OG Date ot Completion aie UNS / ALASKA ENERGY AUTHORITY PROJECT BUDGET WORKSHEET Project Information MATERIAL Description Nevces ! Ameuar T Description Notes | Amount | fomuesity easiement cena IA hie | Ue i_- 22XAL OSA! ul s oe ECOL OU COL | ue — QT HAT TTNTTUTANTTI NT Rea NN se SUMMARY bet Personal Services(A+D) Travei & Perdiem (C) Material fs) Feeight(F) Contract (B24) Torat G ALASKA VILLAGE ELECTRIC CO-OP 27 WORK ORDER #—_ 344 Prime Mover (Engine) & Generator [weight | cost | Engine Foundation Vibration isolators Pad material . Diamond floor plate Gauge panel Heat exchanger ston tank & access. Piping, fittings, valves, etc. Supports, braces Antifreeze Circulating pumps & access. Radiator Battery bank starting systen Battery cables & combat Exhaust System Muff ler Piping & access. $ ts and hangers High temperature Insulation Generator Miscellaneous Electric Equipment Battery charger Engine/generator control panel Control section Enclosure Bus Breakers, CTs, ect Control cables Remote radiator control panel Accessor les Misc. panels Switchgear oe switches Power cables and connections 8 x 8 Vireway Cable tray & supports Misce | laneous 345 Accessor Fuel Tanks & Piping ESTIMATE WURK URDER - VILLAGE _Quinlugak _ ENGINEER_D-€. Biegel DATE _3-/0-9/ = APPROVED provements Foundation Structure/modules/vans Hydronic piping & access. Vent Sine act danpei enti lation S, rs Condult, wiring Gantry & access. Lighting fixtures, outlets, etc Breaker panels Vent. controls, t-stat, fon & motor Radiator stand Safety equipment ~_ ag mepent Igns, s, tags Docks Fence Road Site prep. Miscellaneous Tank farm prep. Liner Dike Pads Fuel tanks Meters Fuel fill piping & fitting Bulk-tank aya & fittings Daytank fill line Daytank Engine Fuel lines GENERA T LUN Work in progress 362 Distribution Station Equi ment 362.8 Ground grid 362.9 Swi tchgear-to-transformer connections 362.16 Transclosures 362.18 Pads 362.22 Meters Totalizing meter Station service meter Transformers Power transformer Station service transformer Miscellaneous 362.35 Fire protection -system Control panel Sensors, horns, fixtures Extinguishing agent, containers, piping Waste oll blending equipment Tools & maintenance equipment Misce | laneous wel cost MATERIAL FREIGHT VILLAGE LABIR _4 mes 75 / STAFF-FleD «= Bh Mp e $150. / LABORS ENGINEERING! mp @ $ 225 / TOTAL STAFF LABOR =_[37S~ OVERHEAD! 218% STAFF LABOR MISC, EQUIPMENT Boe iiet pot eee a ee =__Ad7s” SIA thse yoo sevr=__ 34 D= D= zoo p= eS, 2778 [20 10, 5382 FLANGED Z med. — Lobes 240° | Abu ig pipe From. _dock to _|n | [5 to? lergths X DO molten ALZ est " Ao welds x hele. xl. tetet. 13. bolted connections x4 belts x Bose ,\.2 vest x bolt the — Food Se Preity and OGANiFC >, Anch, S57 SWOL. BoP. FLEX CHEK VALVE [Tnvanitory & _ é CLANGED GATE VYary= | Preseurh wm-Lock, WuUrPline | Travel t Return Org te wot » LMM E4074. Jf unginator Project Mgr Director Fund Appvi SIZ FL EX(Dif = Code Off LY acy Yet c. 25lb AA0Z ALO043 - dn ot — 1c. MIRE OE. RECEIVED MAR 19 1992 Alaska Energy Authority TRYCK NYMAN HAYFS, INC. 911 West 8th Avenue (907) 279-0543 Anchorage, AK 99501 INVOICE ------- February 29, 1992 Page 1] Alaska Energy Authority P.O. Rox 190869 Anchorage, AK 99519-0869 Project #: 4940.7 #1 Contract Number: 2800313 Project Manager: John Chapman Federal Tax TD #92-0133999 Professional] Services for the period: February 1, 1992 to February 29, 1992 Total Fee $17886.91 Percent Complete 100.00 Fee Rarned $17886,9) Prior Fee Billing -16992.57 Current Fee Total $ 894.34 * * Invoice Total * * $ 894,34 FFI=MAIN MENU FFS=riKST PAGE InQ-G1: ORIGINAL PLACED ADJUST TO PLACED ENCUMBRANCE DETAIL INQUIRY 02/08/92 ENCUMERAL ~~ NUM 28003396 SOURCE RD CODE 08137 DATE ESTA] jHED 08/14/91 10, 382.00 DATE LAST ALiavITY 03/10/91 0.00 DATE DUE 06/30/92 2,595. 50- LIQUIDATION RULE: LN 7, 786.50 RETENTION? YES VOTAL LIQUIDATIONS CURRENT BALANCE DESCRIPTION SHORT: DESCRIPTION LONG: AVEC/QUINHAGAK GRANT DENOMINATOR 0 AEA GRANT IN-ALDE-OF-CONSIRUCTION TO ALASKA VILLAGE ELEC CO-GF IN BeHALF OF QUINHAGAK-REPLACE LEAKING FUEL PIPELINE REF TYRE NUMBER ANOUNT DATE COMMENTS a JOB 81825709 10,382.00 07/11/91 QUINHAGAK BF REPAIRS GRANT 2& AR 32394-95 i, 000; 000.00 07/01/90 SLAIO CH208 FGS6 LMie OF FPDRLF 3 VEN AVES4/94 ALASKA VILLAGE ELECTRIC CO-UF 4 ARD 08100 1m BeHALF OF CITY Gr QUINHAGAK Fim CURRENT-BALANCE CA SY cc POR EG ACCT FY NMR 1 7,786.50 92 92 8162202 81825709 77730 Gi FOR FINANCIAL Line DETAIL ENTER ==> FIN (ENTER? BLANK FOR RETURN) CRLSMAIN MENU 3=0/1 ACTIVITY 6=ADD'L FIN” 7=ADD'L REF InQ@-Oi:s OPEN ITEM ACTIVITY REPORT 02/05/92 GREN ITEM EN-2600396 PROCESS iRANS SOURCE DOCUMENT DATE CODE DESCRIFTION TRANS ANOUNT RD MUPIBER 09/10/91 310-10 2,595. 50- Size A05446000017 08/14/91 110-10 AEA GRANT IN-ALDE-OF 10, 382.00 8137 A0S445960029 $ 3999.50 freed. 2/6192 WPS $3,|91 approved 211342 ZR ‘ENTER? TO RETURN