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HomeMy WebLinkAboutBradley Lake PMC Meeting February 26, 2009 2Bradley Lake Project Management Committee Meeting ALASKA ENERGY AUTHORITY Regular Meeting Public Notice Bradley Lake Project Management Committee Notice is hereby given that the Bradley Lake Project Management Committee will hold a regular meeting on Thursday, February 26, 2009 at 10:00 a.m. For additional information contact Brad Evans, Chairman. This meeting will be conducted by electronic media pursuant to AS 44.88.050(a) and AS 44.62.310 at the following location: Chugach Electric Association’s Board Room, 5601 Electron Drive, Anchorage, Alaska; The public is invited to attend. The State of Alaska (AIDEA) complies with Title Il of the Americans with Disabilities Act of 1990. Disabled persons requiring special modifications to participate should contact AIDEA staff at (907) 771-3000 to make arrangements. Attachments, History, Details Attachments Details ‘il Department: Revision History Category: Created 2/25/2009 1:57:27 AM by bjfuglestad a Modified 2/25/2009 10:57:27 AM by bjfuglestad Location(s): Project/Regulation #: Publish Date: Archive Date: Events/Deadlines: Commerce, Community and Economic Development Public Notices Anchorage 2/25/2009 2/27/2009 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETING MINUTES (via electronic media in the Chugach Electric Association’s Board Room) Anchorage, Alaska Thursday, February 26, 2009 — 10:00 a.m. JUN 7 © 2009 1. CALL TO ORDER Chair Evans called the regular meeting of the Bradley Lake Hydroelectric Project Management Committee to order at 10:00 a.m. on Thursday, February 26, 2009, from Chugach Electric Association’s Board Room, Anchorage, Alaska, to conduct the business of the Committee per the agenda and public notice. 2. ROLL CALL Roll was called by Shauna Howell. The following members were present: Brad Janorschke Homer Electric Association (teleconference) Brad Evans Chugach Electric Association Brian Newton Golden Valley Electric Association (teleconference) Jim Posey Anchorage Municipal Light and Power Bryan Carey Alaska Energy Authority --- Matanuska Electric Association -—- City of Seward 3. PUBLIC ROLL CALL Shauna Howell, AEA Kirk Gibson (teleconference) Rick Miller, AML&P Henri Dale, GVEA Doug Hall, AML&P Aaron Remer, HEA Linda MacMillan, AEA Mike Cunningham, CEA Burke Wick, CEA Page 1 of 4 BPMC Minutes 2/26/2009 4. PUBLIC COMMENT There were no public comments. 5. AGENDA COMMENTS New business — Brian Newton asked if there could be a discussion about AEA if there is a move to transfer Bradley Lake to the new REGA entity. Chair Evans asked in fairness to AEA, is there anyone here from AEA able to speak to that? Bryan Carey replied he was not able to speak to that. It will just be a utility discussion. Brian — | just want it put in the minutes the ramifications — Chair | would like it recognized that this is a last minute addition that AEA in no way is prepared to do that. Mr. Newton made mention that there could be authorization of a legal review to find out if it is permissible or exactly can a transfer be accomplished and what ramifications it would have. This item will be added under New Business as Item C. 6. APPROVAL OF MEETING MINUTES — December 17, 2008 MOTION: Mr. Posey moved to approve the minutes of the December 17, 2008 meeting. Seconded by Mr. Day. The meeting minutes were unanimously approved. ts NEW BUSINESS TA. Update of FY’09 Budget Mr. Cunningham noted that there had been some decreases from the original budget as well as some increases on expenses. He then gave an overview of the budget changes between FY09 and FY10 projected costs noting the net utility contribution increase as $106,598 (see attached). 7B. Approval of FY’10 Budget (Action Item) MOTION: Mr. Day moved that the Bradley Lake Project Management Committee approve the fiscal year 2010 Operating and Capital budget as presented. Seconded by Mr. Newton. Mr. Cunningham presented the group with budget paperwork including the overview of budget changes between FY09 and FY10 noting that the $30,000 for the replacement of the Haylon w/FM- 200 in oil separator room would be taken out. Chair Evans asked that they look and see what every utility is using so they can standardize for power plant work management systems. He would like to see plant managers and IT employees getting together to try and choose a platform they can all work towards. Mr. Day noted that this has been done, but for what they want for Bradley a very compact work management system, it is just too much. They don’t have the staff support at Bradley and don't want to put that effort into that. Mr. Remer was able to find the replacement to the Haylon so they would like to take out the $30,000 from the budget as it was not needed this year. Page 2 of 4 BPMC Minutes 2/26/2009 We over-release about a million to a million and a half dollars worth of electricity of water every year just to be sure we make sure to stay out of trouble of violations -- with better data we get closer. Chair Evans asked the operations committee to prepare a presentation for the BPMC on the fish water release. A roll call vote was taken: City of Seward -_ Matanuska Electric Association: --- Chugach Electric Association: Yes Homer Electric Association: Yes Golden Valley Electric Association: Yes Municipal Light & Power: Yes Alaska Energy Authority: Yes The motion unanimously passed. 7C: Movement of Asset to Another Corporation Mr. Gibson discussed that the bond documents and the Power Sales Agreement. They think this new organization will work like the BPMC, but something would have to be different. Mr. Posey added that due to the bond documentation, when we as utilities thought about taking this over, we talked about what we would have to do in refinancing it order for us to take over. The bigger question is, if AEA through legislation, transfers this to another entity, would it have to be refinanced and if it is refinanced, what happens to current contracts as to their length; and second, | thought that our current contract said that we paid for this at the rate we’re paying and would continue would pay so that the state could recover some of its grant money as part of this. Mr. Gibson stated that the documents are too detailed to answer those questions. Chair Evans stated that we don’t know what was in the legislation as far as this goes. Mr. Newton stated that if approval was gained that we actually start that process. Chair will call a special meeting, subject to Kurt Gibson giving a cursory review and getting us some level of detail, enough so that he feels comfortable discussing it if everyone is agreeable to that. 8. COMMITTEE COMMENTS / REPORTS 8A. Operators Report Mr. Day introduced Aaron Remer as a new HEA employee for Bradley Lake. Mr. Remer noted that in general the plant is running well. Mr. Remer added that there was a medical personnel issue but that was taken care of. Mr. Day said they are trying to establish an operator-in-training qualification program with the idea of ‘growing our own operator’ for Bradley Lake. Page 3 of 4 BPMC Minutes 2/26/2009 Mr. Remer explained that there would be an outage on repairs for power lines. They are going to take advantage of that three to four week period of time to get outage work done and reduce the length of the normal scheduled outage. They are continuing work on PNID drawings. Chair Evans stated that he was very concerned about the last two events at Bradley Lake and the response of the plant. Chair Evans was always a proponent that we were trying to make Bradley too responsive and if we in fact created another problem — very concerned we may have eliminated a response problem and created an even worse response problem. At least from the governing board, there is a high concern for this because they don’t want to have the tie tripped out because Bradley is over-responding. It may solve Bradley, but it may create a much worse system problem. Would like to see this group come forward to the full committee and talk about the response to the plant and the system. It needs to be elevated to this level because it is such a serious issue. Mr. Day stated that it is a very complex system. Mr. Posey said they put good controls on Bradley, but did not make the changes post agrum at Nikiski. Every time we make a change on the system we need to look at how we tie it back into all of the other pieces. Chair Evans added that we approach this problem as solving the world’s problems with Bradley Lake, and yet this system can respond adversely to those solutions. Chair wanted to give the sense of urgency and wanted it on record that he doesn’t want this problem sitting out there and doesn’t want to get called this time next year and have not done anything. Chair Evans stated that as a first step he wants to get the documentation and bring it to the Board so they are informed. 8B. Next Meeting Date The next meeting will be at the call of the Chair. 9. ADJOURNMENT Meeting adjourned at 11:05 a.m. ov. pall, ATTEST: ad Evans, Chair Alaska Energy Authority“Secretary Page 4 of 4 BPMC Minutes 2/26/2009 Agenda Item No. CITY OF SEWARD MATANUSKA ELEC ASSOC CHUGACH ELEC ASSOC HOMER ELEC ASSOC GOLDEN VAL ELEC ASSOC MUNI LIGHT & POWER ALASKA ENERGY AUTHORITY A=4+ OVER 51% BRADLEY PMC VOTING een | Coll DATE: Tb. Ab LOF YES NO ABS ves aBs YES NO ABS 01% 14% 30% Ce [ 12% [ZF Te 17% [Oo VAG 26% [it Ze aie sa B = AEA CONCUR With A C = UNANIMOUS D= MAJORITY VOTING METHOD A: Requiring four yeas with 51% of utilities, with no AEA vote: 1) Procedures for scheduling, production and dispatch of project power. 2) Establishment of procedures for use of each purchaser's water allocation (AEA assent required for license requirements). 3) Selection among alternative methods that do not involve AEA for funding required project work. VOTING METHOD B: Requiring 4 yeas with 51% of utilities and AEA concurrence: 1) Arranging operation and maintenance of project. 2) Adoption of budget of annual project costs. VOTE(93Q3/BC5272) 3) Establishment of FY estimated annual payment obligation and schedule of each purchaser. 4) Determination of annual project costs after each FY. 5) Evaluation of necessity for and scheduling of required project work. 6) Determination of appropriate amount of insurance. 7) Adoption of additional minimum funding amounts for renewal and contingency reserve fund above that required by bond resolution. 8) Selection among alternate methods that involve AEA for funding required project work. 9) Adoption or amendment of procedural committee rules (except dispute resolution). 10) Adoption of project maintenance schedules. 11) Determination of rules, procedures and accounts necessary to manage project when no bonds outstanding. 12) Evaluation and approval of optional project work and compensation for such work. 13) Application of insurance claims proceeds not governed by bond resolution. 14) Approval of procedures and any individual utility agreements relating to electric power reserves for project. 15) Approval of consultants. VOTING METHOD C: Unanimous vote by all (including AEA) VOTING METHOD D: Majority vote (including AEA) Election of Officers Agenda Item No. CITY OF SEWARD MATANUSKA ELEC ASSOC CHUGACH ELEC ASSOC HOMER ELEC ASSOC GOLDEN VAL ELEC ASSOC MUNI LIGHT & POWER ALASKA ENERGY AUTHORITY A=4+ OVER 51% BRADLEY PMC VOTING 01% 14% 30% 12% 17% 26% B = AEA CONCUR With A DATE: YES NO ABS YES NO ABS NO ABS C = UNANIMOUS D= MAJORITY VOTING METHOD A: Requiring four yeas with 51% of utilities, with no AEA vote: 1) Procedures for scheduling, production and dispatch of project power. 2) Establishment of procedures for use of each purchaser's water allocation (AEA assent required for license requirements). 3) Selection among alternative methods that do not involve AEA for funding required project work. VOTING METHOD B: Requiring 4 yeas with 51% of utilities and AEA concurrence: 1) Arranging operation and maintenance of project. 2) Adoption of budget of annual project costs. VOTE(93Q3/BC5272) 3) 4) 5) 6) 1) 8) 9) Establishment of FY estimated annual payment obligation and schedule of each purchaser. Determination of annual project costs after each FY. Evaluation of necessity for and scheduling of required project work. Determination of appropriate amount of insurance. Adoption of additional minimum funding amounts for renewal and contingency reserve fund above that required by bond resolution. Selection among alternate methods that involve AEA for funding required project work. Adoption or amendment of procedural committee rules (except dispute resolution). 10) Adoption of project maintenance schedules. 11) 12) 13) 14) 15) Determination of rules, procedures and accounts necessary to manage project when no bonds outstanding. Evaluation and approval of optional project work and compensation for such work. Application of insurance claims proceeds not governed by bond resolution. Approval of procedures and any individual utility agreements relating to electric power reserves for project. Approval of consultants. VOTING METHOD C: Unanimous vote by all (including AEA) VOTING METHOD D: Majority vote (including AEA) Election of Officers Bradley Lake PROJECT MANAGEMENT COMMITTEE MEETING Feb. 26,2007 (Date) CEA ‘Ss Board “Roo uw (Location) PLEASE SIGN IN No. NAME L REPRESENTING 1] 12 13 14 iS 16 17 18 19 20 21 22. | 92Q2\IT9884 Bradley Lake PROJECT MANAGEMENT COMMITTEE MEETING (Date) (Location) PLEASE SIGN IN No. NAME REPRESENTING 10 1] 12 13 14 15 16 ay 18 19 20 21 22 92Q2\IT9884 Alaska Industrial Development oC OE ALASKA Al EX. [= ALASKA and Export Authority BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE REGULAR MEETING AGENDA Thursday, February 26, 2009 — 10:00 a.m. (via electronic media at Chugach Electric Association’s Board Room — 5601 Electron Drive) 8. 9. CALL TO ORDER Evans ROLL CALL (for Committee members) PUBLIC ROLL CALL (for all others present) PUBLIC COMMENT AGENDA COMMENTS (changes/additions/deletions) 7 Pprevte APPROVAL OF MEETING MINUTES December 17, 2008 /otie~ 24 Uatamevs S ceond D> a NEW BUSINESS Aue a rae A. Update of FY’09 Budget MacMillan B. Approval of FY’10 Budget (Action Item) 5 MacMillan C. Transfer Bradley halle ~Adherize Lepe( leview COMMITTEE REPORTS / COMMENTS A. Operators Report — B. Next Meeting Date CBiage) Dey ADJOURNMENT v 813 West Northern Lights Boulevard * Anchorage, Alaska 99503-2495 www.aidea.org © 907/771-3000 * FAX 907/771-3044 ® Toll Free (Alaska Only) 888/300-8534 * www.akenergyauthority.org BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETING MINUTES TELECONFERENCE hop oe (via teleconference in the AIDEA/AEA Board Room) Anchorage, Alaska Wednesday, December 17, 2008 — fe CALL TO ORDER Chair Evans called the regular meeting of th ric Project Management Committee to order at 10:30 a.m. on Wednesd i conference to conduct 2. ROLL CALL Bradley Janorschke Homer Electric A Brian Newton Bryan Carey Alaska Ene Jeff Estes 3. PUBLIC ROLL CALL Shauna Howell, AEA Christa Caldwell, AEA Linda MacMillan, AEA Shellie Helton, AEA Rick Baldwin, HEA (teleconference) Gary Dixon, Swalling and Associates (teleconference) Page 1 of 4 ‘ Bonnie Godfried, Swalling and Associates (teleconference) Aaron Remer, HEA (teleconference) Henri Dale, GVEA (teleconference) Rick Miller, AML&P (teleconference) Burke Wick, CEA (teleconference) Mike Cunningham, CEA (teleconference) Don Zoerb, MEA (teleconference) Kirk Gibson, AterWynne (teleconference) “Bab Dey, HE 4. PUBLIC COMMENT There were no public comments. 5. AGENDA COMMENTS Chair Evans asked that Insurance Claims to bi ded as Item 8B, and Item 8C. The group unanimously approved this c’ Next Meeting Date to 6. APPROVAL OF MEETING M ne 19, 2008 meeting. Seconded MOTION: Mr. Posey moved to appro by Mr. Newton. The meeting minutes is NEW BUSINE TA. MOTION: endation of the Budget Committee to imple effective, retroactively, to July 1, 2008. Seco A roll call vo' City of Seward: Yes Matanuska Electric A Yes Chugach Electric Associa Yes Homer Electric Association* Yes Golden Valley Electric Association: Yes Anchorage Municipal Light & Power: Yes Alaska Energy Authority: Yes The motion unanimously passed. Page 2 of 4 7B. FY08 Audit for Approval — Present Financials for Approval to Issue Refund MOTION: Mr. Posey moved that the Bradley Lake Project Management Committee accept the FY08 audit report and request AEA to refund the FY08 surplus to the utilities by December 31, 2008. Seconded by Mr. Newton. Ms. Godfried gave a brief overview of the audit, noting that this was a clean opinion and had no exceptions and had no unadjusted differences as a result of the audit. Because they made no adjustments to the management financial statement, the refund stands as had been reported previously at $740,267. A roll call vote was taken: City of Seward: eee Matanuska Electric Association: Yes Chugach Electric Association: Ye Homer Electric Association: Yes Golden Valley Electric Association: Yes Anchorage Municipal Light & Power: Alaska Energy Authority: The motion unanimously passed. nsformer failed, power was lost to the dam failure that caused the gate to close. They Aaron Reemer joined as thé dley Lake Superintendent. 8B. Insurance Update Mr. Gibson spoke on the processing of the claim with the respect to the helicopter accident. HEA has prepared an invoice with support and presented that to AEA for processing to the insurance company for the work that was done as a result of the accident. They are working together to prepare an additional report to be filed by AEA to the insurance company. The amount is approximately $75,000. The utilities will be invoiced, and the insurance proceeds will be refunded to the utilities when they arrive. Page 3 of 4 ‘ ° He also noted the plan to handle future claims. Rick Baldwin, Brian Bjorkquist, Bryan Carey and Mr. Gibson met to talk about aligning the incentives with respect to these claims and having the claims processed more efficiently through HEA as opposed to AEA filling the information out and sending them in. They discussed a process in which HEA would prepare and prosecute all claims on behalf of AEA and the BPMC. Any litigational claims would have to go through AEA and BPMC oversight. BPMC and AEA will be responsible for pursuit of any litigation, should any occur. An issue came up that there needs to be a policy in place that goes hand-in-hand with the recent O&M Agreement. The policy would need some input from the members on one area — and if you necessarily agree that HEA should prepare and prosecute all claims — up to what amount do you want them to process them and go forward vs. that being a claim big enough that the BPMC wa ave oversight? Historically, this helicopter accident is roughly $75,000. (something to do with runner insurance) that was appro ast five years, there was a runner ADJOURNM Meeting adjourned at 11:0! Brad Evans, Chair ST: Alaska Energy Authority, Secretary Page 4 of 4 Agenda Item: 7B MOTION: Move that the Bradley Lake Project Management Committee approve the fiscal year 2010 Operating and Capital budget as presented. Move: Bo L Dag Second: Dritn MVewtone OVERVIEW OF BUDGET CHANGES BETWEEN FY09 AND FY10 FY09 Utility Contributions DECREASES Schedule A Increase in projected interest earnings Decrease in R&C Fund Repayment TOTAL DECREASES INCREASES Schedule A Increase in Non R&C Capital - See A1 for detail Increase in Operating Reserve due to increased operating budget Increase in debt service Increase in projected arbitrage transfer Schedule B 535-Exciter stability study 538-Clean generators #1 & #2 539-Communication circuits missed in FYO9 budget 542-Replace Haylon w/ FM-200 in oil separator room 545-Fish water design improvements 545-Middle fork equipment shack improvements 556-New powerhouse PCs & electronic operations logs Other increases off set by decreases TOTAL INCREASES FY10 Utility Contributions 16,881,542 93,592 62,203 155,795 455,196 61,000 1,200 75,000 40,000 50,000 129000, _ao900- tole oi 35,000 20,000 20,000 11,963 919,359 17,645,106 17,645,106 0 BRADLEY LAKE MONTHLY UTILITY CONTRIBUTION SCHEDULE C ORIGINAL ACTUAL BUDGET PERCENT FY2008 FY2009 FY2010 FY2010 POWER PURCHASER SHARE TOTAL TOTAL TOTAL INCREASE CHUGACH ELECTRIC 30.4% 4,757,388 5,131,992 5,364,108 232,116 MUNICIPALITY OF ANCHORAGE 25.9% 4,053,180 4,372,320 4,570,080 197,760 AEG&T-HEA 12.0% 1,877,916 2,025,780 2,117,412 91,632 AEG&T-MEA 13.8% 2,159,604 2,329,656 2,435,028 105,372 GOLDEN VALLEY ELECTRIC 16.9% 2,644,740 2,852,976 2,982,024 129,048 CITY OF SEWARD 1.0% 156,492 168,816 176,448 7,632 Rounding 2 2 2 100.0% _ 15,649,322 16,881,542 763,560 ACTUAL BUDGET FY2008 FY2009 PERCENT MONTHLY MONTHLY FY2010 FY2010 POWER PURCHASER SHARE AVERAGE AVERAGE MONTHLY INCREASE CHUGACH ELECTRIC 30.4% 396,449 427,666 447,009 19,343 MUNICIPALITY OF ANCHORAGE 25.9% 337,765 364,360 380,840 16,480 AEG&T-HEA 12.0% 156,493 168,815 176,451 7,636 AEG&T-MEA 13.8% 179,967 194,138 202,919 8,781 GOLDEN VALLEY ELECTRIC 16.9% 220,395 237,748 248,502 10,754 CITY OF SEWARD 1.0% 13,041 14,068 14,704 636 100.0% 1,304,110 1,406,795 1,470,425 2/24/20099:21 AM C:\Documents and Settings\showell\Local Settings\Temporary Internet Files\Content.Outlook\WROOVAGB\201 0BradleyBdgt-original2-send.xlsSchedule C Utility Contrib ALASKA ENERGY AUTHORITY BRADLEY LAKE HYDROELECTRIC PROJECT Schedule A-1 CAPITAL PURCHASES NOT FUNDED BY R&C FUND CULVERT REPAIRS HELICOPTER PAD REPAIRS AMBULANCE TRUCK, MOWER ATTACH, MILLING MACHINE FIRE WATER CONTROL VALVE REPLACEMENT CATHODIC PROTECTION REPLACEMENT HALCON FIRE SYSTEM REPLACEMENT } LIFT, TRUCK & PLOW ATTACHMENT . -.../ase FW relief valve RV-8*** Grating in Transformer pits Acquire, develop Work Management System Procure spare facilities transformer Purchase small forklift w/ outside capability Modify Camp Residencies--add efficiency apartments Excavator w/ mower attachment Vehicle Lift FY07 FY2008 FY2009 FY10 ACTUALS ACTUALS BUDGET BUDGET ihe 22g ees MOG (ttt RK a PR SS Of NEAR CT (AERO Ae A ec a as Ov RISE CORRES <9 QO CO SNe SATA RET ea Og RR SOI il RE ei PRP ea RI Cl Ui ke pr AR ik 2 SOMES AT 1 4 OUT ROM PUN RNa RSE RSET A Current valve is leaking by because of problems the control which will be replaced shortly. _| | |= The set point has been raised from the original 135psi to 170psi as a work around due to control valve. Operation of a firewater system at these pressures is outside current code requirements | CUT 40,000} Safety implications during Nitrogen addition to the transformers Process improvement in work control, scheduling, PM optimization, materials inventory & component database Free Two transformers have failed leading to a fire and loss of power to the non-power house 30,000]facilities. Since the cause of the failures is really unknown, we could be at risk for a repeat failure. Last failure cost >100K O&D says buy it. A need based on the movement of smaller items into and out of the warehouse and Power House which cannot be performed with the big loader. ee a This will effectively modify the two duplexes from a 2 dwelling unit to a 4 dwelling unit; this will 225,000) i help support space availability for an apprentice position. Pee ee 220,000 Needed for tail race repair, ditch and riprap maintenance, brush removal at the dam and other| areas Current lift original design and placement does not-allows vehicles to be serviced unless the door is open--this is a problem in winter and fowl weather BRADLEY LAKE HYDROELECTRIC PROJECT Schedule A FY07 FY2008 FY2009 FY2010 INC(DEC) ACTUALS ACTUALS BUDGET BUDGET FROM PY REVENUES, EXPENSES & CHANGES IN SURPLUS. REVENUES UTILITY CONTRIBUTIONS 15,567,526 15,649,321 16,881,542 17,645,106 763,564 INTEREST INCOME 1,875,539 1,776,916 1,559,024 1,652,616 93,592 OTHER MISC INCOME 5,656 0 0 O 0 0 0 0 0 oO 17,448,721 17,426,237 18,440,566 19,297,722 857,156 EXPENSES OPERATIONS 2,928,813 3,259,328 3,697,149 4,024,112 326,963 RENEWALS/REPLACEMENTS (R&C FUND REPAYMENTS) 1,774,558 1,456,372 1,974,468 1,912,265 (62,203) NON R&C FUND CAPITAL PURCHASES-SEE A1 187,843 117,728 220,000 675,196 455,196 TRANSFER TO (FROM) OPERATING RESERVE 25,002 48,000 5,000 66,000 61,000 DEBT SERVICE (net of Capital Reserve Reductions) 12,273,950 12,269,850 12,268,950 12,270,150 1,200 ARBITRAGE TRANSFER 258,555 274,959 275,000 350,000 75,000 O oO oO oO 0 17,448,721 17,426,237 18,440,567 19,297,722 857,155 CURRENT YEAR SUI 0 1 1 BE‘ oO 0 o ENI 0 BALANCE SHEET ASSETS REVENUE FUND 1,531,244 1,851,848 0 OPERATING FUND 821,997 447,324 0 RECEIVABLE FROM UTILITIES - 0 0 OTHER RECEIVABLES - 15,077 0 PREPAID EXPENSES. 17,929 9,132 0 2,371,170 2,323,381 _ ‘ 0 LIABILITIES & SURPLUS LIABILITIES 643,508 260,757 0 PREPAID UTILITY CONTRIBUTION - 0 0 PAYABLE TO UTILITIES 280,290 740,267 0 R&C REPAYMENT 1,447,372 1,322,357 oO 2,371,170 2,323,381 0 OTHER INFORMATION OPERATING RESERVE * 686,400 734,406 739,400 805,406 MONTHLY CONTRIBUTIONS 1,320,652 1,304,110 1,406,795 1,470,426 * Required to be 20% of budgeted operating expense 2/24/20099:21 AMC:\Documents and Settings\showell\Local Settings\Temporary Internet Files\Content.Outlook\WROOVAGB\2010BradleyBdgt-original2-send.xlsSchedule A-Budget Summary OVERVIEW OF BUDGET CHANGES BETWEEN FY09 AND FY09 PROJECTED Net Utility Contribution Increase Per Below 106,598 FY09 ORIGINAL 16,881,542 DECREASES SCHEDULE A Increase in projected interest earnings 174,398 Decrease in projected R&C repayment 109,562 283,960 INCREASES SCHEDULE A Increase in arbitrage transfer 50,577 SCHEDULE A1 Increase for Battery Replacement 100,000 Decrease for Mower Replacement moved to FY10 (53,000) Other Change in Investment (11) 46,989 SCHEDULE B 539-Communication Circuits omitted in original budget 120,000 543-Nuka Repair 97,977 543-Equipment for power tunnel maintenance 20,000 544-Transformer replacement 179,000 544-SF 6 Inspecition work moved forward one year 21,000 571-Revised estimate for overhead line maintenance (47,101) Insurance adjusted to actual amount (32,700) Other revised cost estimates (65,184) 292,992 390,558 16,988,140 BRADLEY LAKE OPERATIONS & MAINTENANCE SCHEDULE B 31-Dec-08 FY2008 FY2008 FY2009 FY2009 FY2010 BUDGET ACTUAL VARIANCE BUDGET ACTUAL BUDGET SUMMARY (A) HEA Annual Operations & Maintenance 1,750,709 1,696,285 54,424 1,932,339 971,917 1,968,817 (B) CEA Dispatch and Substation/SVC Maintenance 103,356 74,517 28,839 70,500 80,257 80,000 (C) Other O&M and Maintenance Projects 453,740 443,707 10,033 437,540 218,070 735,242 (D) Insurance Costs 648,481 545,268 103,213 642,270 569,770 644,203 (E) Regulatory Costs 340,000 244,001 95,999 355,000 27,381 329,900 (H) Contingencies 100,000 250 99,750 0 0 0 3,396,286 3,004,028 392,258 3,437,649 1,867,395 3,758,162 (F) Administrative Costs 274,500 255,299 19,201 259,500 228,187 265,950 3,670,786 ed 411,459 lz 3,697,149 2,095,582 4,024,112 (G) BUDGET ADJUST ESTIMATE ) 0 0 0 0 0 3,670,786 3,259,327 411,459 E 3,697,149 2,095,582 4,024,112 2/24/2009 9:21 AM C:\Documents and Settings\showell\Local Settings\Temporary Internet Files\Content.Outlook\WROOVAGB\2010BradleyBdgt-original2-send.xisSchedule B-Budget Page 1 of 4 Detail BRADLEY LAKE OPERATIONS & MAINTENANCE SCHEDULE B FERC 535 - Operation Supervision & Engineering (A) HEA O&M Contract (C) HEA Perform Exciter Stability Study (C) HEA Digitize & Control Project Drawings FERC 537 - Hydraulic Expenses (A) HEA O&M Contract FERC 538 - Electric Expenses (A) HEA O&M Contract (C) HEA Clean Generators #1 & #2 (A) HEA O&M Contract (C) Replace Two Way Radios (C) HEA Circuits and Radio - To Bernice Lake (C) CEA Circuits -Bernice Lake to Anchorage FERC 539 - Misc. Hydraulic Power Generation Expenses FERC 540 - Rents (C) Bradley Lake FERC land use fees (5% increase by FERC 541 - Maintenance Supervision & Engineering (A) HEA O&M Contract FERC 542 - Maintenance of Structures (A) HEA O&M Contract (C) Architect Review of Buildings (C) Replace Haylon w/ FM-200 in Oil Separator RM (A) HEA O&M Contract FERC 543 - Maintenance of Reservoirs, Dams & Waterways 31-Dec-08 FY2008 FY2008 FY2009 FY2009 FY2010 BUDGET ACTUAL VARIANCE BUDGET ACTUAL BUDGET 140,357 196,966 (56,609) 226,274 111,965 237,941 0 0 0 40,000 0 0 0 140,357 196,966 (56,609) 226,274 111,965 277,941 | 54,037 73,827 (19,790) 71,159 33,269 75,698 54,037 73,827 (19,790) 71,159 33,269 75,698 235,672 184,265 51,407 191,122 87,587 193,733 0 0 0 0 0 50,000 235,672 184,265 51,407 191,122 87,587 243,733 | 393,785 339,946 53,839 382,016 175,916 420,059 0 0 0 0 0 90,000 90,000 0 0 45,000 90,000 28,740 28,746 (6) 0 14,373 30,000 512,525 458,692 53,833 382,016 235,289 | 540,059 65,000 62,623 2,377 65,000 0 65,000 65,000 62,623 2,377 65,000 0 65,000 63,204 112,317 (49,113)} 125,283 72,840 120,000 63,204 112,317 (49,113)} 125,283 72,840 120,000 93,347 46,308 47,039 45,809 15,601 113,641 0 0 0 30,000 1,669 0 0 0 0 0 0 30,000 93,347 46,308 47,039 75,809 17,270 143,641 14,202 6,523 7,679 29,023 91,618 | |2/24/2088.995 |Am C:\Documents and Settings\showell\Local Settings\Temporary Internet Files\Content.Outlook\WROOVAGB\2010BradleyBdgt-original2-send.xlsSchedule B-Budget Page 2 of 4 Detail BRADLEY LAKE OPERATIONS & MAINTENANCE SCHEDULE B 31-Dec-08 FY2008 FY2008 FY2009 FY2009 FY2010 BUDGET ACTUAL VARIANCE BUDGET ACTUAL BUDGET (C) Repiars, Cleaning & Inspections 0 0 0 30,000 48,960 90,000 (C) 0 0 0 0 0 (C) 0 0 0 0 0 (C) 0 0 0 0 0 (C) 0 0 0 0 0 14,202 6,523 en) i 59,023 140,578 117,095 FERC 544 - Maintenance of Electric Plant (A) HEA O&M Contract 247,020 349,854 (102,834) 285,004 265,341 296,763 (C) Long Range Maintenance Study 0 0 0 40,000 0 0 247,020 349,854 (102,834) 325,004 265,341 296,763 FERC 545 - Maintenance of Misc. Hydraulic Plant [ (A) HEA O&M Contract 184,455 103,403 81,052 178,019 44,408 110,000 (C) Fish Water Design & Middle Fork Equip Shack Imp} 0 0 0 0 0 55,000 184,455 103,403 81,052 178,019 44,408 165,000 FERC 556 - System Control & Load Dispatching (A) HEA O&M Contract 21,896 41,699 (19,803) 49,195 42,765 51,237 (A) HEA-Power House PCs & Develop Electronic Ops 0 0 0 0 0 20,000 (C) SCS Snow Measurement 10,000 18,990 (8,990) 9,000 5,761 9,000 (C) UAA Seismic monitoring and reporting 60,000 51,057 8,943 56,500 0 56,500 (C) USGS Streamguaging 200,000 192,191 7,809 207,040 102,207 219,642 (C) State of Alaska Permits 0 100 (100) 0 100 100 291,896 304,037 (12,141) 321,735 150,833 356,479 FERC 562 - Station Expenses (B) CEA SVC/Substation Maintenance Contract 103,356 74,517 28,839 70,500 80,257 80,000 (C) 0 0 0 0 0 0 L 103,356 74,517 28,839 | 70,500 80,257 80,000 FERC 571 - Maintenance of Overhead Lines (A) HEA Overhead Line Maintenance 302,734 241,177 61,557 349,435 30,607 302,650 I 302,734 241,177 61,557 349,435 30,607 302,650 (H) Contingencies 100,000 = 99,750 | L 0 0 0 2/24/2009 9:21'AM C:\Documents and Settings\showell\Local Settings\Temporary Internet Files\Content.Outlook\WROOVAGB\2010BradleyBdgt-original2-send.xlsSchedule B-Budget Page 3 of 4 Detail BRADLEY LAKE OPERATIONS & MAINTENANCE SCHEDULE B FERC 920 - Administrative Expense (F) AEA Admin Fee AEA Administrative Costs PMC Costs (F) Bradley Lake Audit fees (F) Bradley Lake PMC Legal (F) Bradley Lake Arbitrage Report (F) Bradley Lake Trustee fees (F) PMC Costs Bond Refunding Costs Reimburseable costs Refunding Costs TOTAL FERC 920 FERC Insurance Premiums (D) Homer Electric Insurance (D) Risk Assessment FERCFERC administrative fees (E) FERC 5 Year Inspection (E) (E) Contractual Engineer - FERC license issues TOTAL BRADLEY LAKE BUDGET 31-Dec-08 FY2008 FY2008 FY2009 FY2009 FY2010 BUDGET ACTUAL VARIANCE BUDGET ACTUAL BUDGET 200,000 200,000 0 200,000 200,000 200,000 200,000 200,000 0 200,000 200,000 | | 200,000 8,500 8,601 (101) 9,500 12,750 15,950 40,000 24,629 15,371 25,000 1,465 25,000 6,000 4,475 1,525 5,000 5,175 5,000 20,000 17,594 2,406 20,000 8,797 20,000 74,500 55,299 19,201 59,500 28,187 65,950 0 0 0 0 0 0 274,500 255,299 | 19,201 259,500 228,187 ke: 265,950 578,500 494,347 84,153 578,000 545,300 572,565 54,981 49,035 5,946 49,270 24,470 56,638 15,000 1,886 13,114 15,000 0 15,000 648,481 545,268 103,213 642,270 569,770 L 644,203 200,000 208,732 (8,732) 200,000 0 229,900 0 0 0 0 0 0 0 0 0 140,000 35,269 104,731 155,000 27,381 100,000 340,000 244,001 95,999 355,000 27,381 329,900 | 3,670,786 3,259,327 | 411,459 3,697,149 2,095,582 L 4,024,112 Page 4 of 4 2/24/2009 9:21 AM C:\Documents and Settings\showell\Local Settings\Temporary Internet Files\Content.Outlook\WROOVAGB\2010BradleyBdgt-original2-send.xlsSchedule B-Budget Detail BRADLEY LAKE BUDGET PROJECTED INTEREST INCOME SCHEDULE | Beginning Balance Receipts Utility Contributions Interest Income Received Equipment Sale Repay Prior Year Deficit Disbursements Prior year accrued expenses O & MExpenses R&C Fund Disbursement-Sch D Debt Service Payment SCH A Capital Excess Eamings Transfer Other Adjustment-Equal Sch G Adjust to Actual Balance imterest Income Projection Estimated Accrued Interest Adjust to Actual Received CHK TP SCH G TOTAL, Jul-09 Au Oct-09 Nov-09 Jan-10 Feb-10 A Jun-10 OTHER ADJ 16,484,707.91 16,484,707.91 17,939,333.16 18,934,264.44 20,011,937.44 21,036,473.44 _22,327,824.18 23,356,795.18 22,307,730.94 23,218,155.94 23,928,580.94 24,599,537.20 25,209,962.20 25,847,374.20 17,645,106.13 1,470,425.00 _1,470,425.00—1,470,425.00 1,470,425.00 1,470,425.001,470,425.00 —1,470,425.00 —1,470,425.00 —_1,470,425.00 —_1,470,425.00 —_1,470,425.00 _1,470,429.00 2.13 ADJ INTEREST 1,652,615.51 334,200.25 567.28 248.00 111.00 3.00 0.00 760,180.76 0.00 0.00 0.00 0.00 0.00 (URNESS73308H229 TO ACCRUAL BASIS 0.00 0.00 0.00 0.00 0.00 79,207,721.64 _1,604,62525 _1,470,002.28 _1,470,673.00___1,470,536.00 __1,470,428.00_ __1,470,425.00___2,230,605.76__1,470.425.00__1,470,425.00___1.470.425.00___1,470,425.00__1,470,429.00__557,307.35 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (4,024,112.00) 0.00 (340,000.00) (233,000.00) (336,000.00) (50,000.00) (380,000.00) (212,095.00) (500,000.00) (500,000.00) (500,000.00) (500,000.00) (473,017.00) (1,320,865.00) 0.00 (60,865.00) (100,000.00) (50,000.00) (69,077.26) (1,454.00) 0.00 0.00 (200,000.00) (239,468.74) (300,000.00) —_ (300,000.00) (12,270,150.00) 0.00 0.00 0.00 0.00 0.00 0.00 —(3,007,575.00) 0.00 0.00 0.00 0.00 0.00 —(9,262,575.00) ASSUME DEBT (675,196.00) 0.00 (75,196.00) (60,000.00) (60,000.00) (60,000.00) (60,000.00) (60,000.00) (60,000.00) (60,000.00) (60,000.00) (60,000.00) (60,000.00) 0.00 (350,000.00) (350,000.00) 0.00 0.00 0.00 0.00 (18,640,323.00) (350,000.00) (476,061.00) (393,000.00) (446,000.00) (179,077.26) (441,454.00) _(3.279,670.00) (860,000.00) (760,000.00) (799,468.74) (860,000.00) "(833,017.00)" (9,262,575.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,142,106.55 _ 17,939,333.16 _ 18,934,264.44 _20,011,937.44 _21,036,473.44 _22,327,824.18 _23,356,795.18 _22,307,730.94 _23,218,155.94 _ 23,928,580.94 _ 24,599,537.20 _ 25,209,962.20 __25,847,374.20__17,142,106.55 1,652,615.51 110,326.90 116,445.73 123,073.42 129,374.31 137,316.12 143,644.29 137,192.55 142,791.66 147,160.77, 181,287.15 155,041.27 158,961.35 7,652,615.51 770,326.90 116,445.73 123,073.42 729,374.51 137,316.12 743,644.29 137,192.55 142,791.66 147,160.77 __ 151,287.15 755,041.27 __ 158,961.35 0.00 Payment of Accrued Interest 760,180.76 0.00 2/24/20099:22 AM C:\Documents and Settings\showell\Local Settings\Temporary Internet Files\Content.Outlook\WROOVAGB\2010BradleyBdgt-original2-send.xlsSchedule |-Interest Inc BRADLEY LAKE R&C FUND DISBURSEMENTS AND REPAYMENTS SCHEDULE D Actual Actual Actual Projected PROJECTED PROJECTED PROJECTED TO REPAY TO REPAY TO REPAY TO REPAY Description at 06/30/07 Disburse at 06/30/08 Disburse at 06/30/09 Disburse at 06/30/10 R&C FUND PROJECTS Governor 2,569,028.83 46,563.90 2,615,592.73 0.00 2,615,592.73 0.00 2,615,592.73 Replace RFLS 22,957.82 228,134.87 251,092.69 0.00 251,092.69 0.00 251,092.69 Replace Runners 1,464,626.17 324,898.82 1,789,524.99 157,000.00 1,946,524.99 0.00 1,946,524.99 Replace cable from dam to power house 1,727,727.96 621,664.60 2,349,392.56 0.00 2,349,392.56 0.00 2,349,392.56 Replace power system stabilizer 0.00 0.00 200,000.00 200,000.00 150,000.00 350,000.00 Replace two RTUs 5,146.54 40,986.30 46,132.84 50,000.00 96,132.84 50,000.00 146,132.84 Culvert Repairs 0.00 0.00 500,000.00 500,000.00 300,000.00 800,000.00 Other to equal FYO9 Budget 0.00 0.00 379,134.63 379,134.63 (379,134.63) 0.00 Trans Towers Frost Jacking Repairs 0.00 0.00 0.00 1,200,000.00 1,200,000.00 0.00 0.00 0.00 0.00 0.00 5,789,487.32 1,262,248.49 7,051,735.81 1,286,134.63 8,337,870.44 1,320,865.37 9,658,735.81 Current Year R&C Repayment .762,933.! (2,084,467.61)} Adjust for Current Year Budget . 0.00 Less Interest in Fund Applied to Repayment 110,000.00 Net Transfer from Revenue Fund J 5. 1,974,467.61 ‘Cumulative Prior Years R&C Repayments i 791. (3,488, 709.84)| IR&C Cumulative Interest (Retained) Applied As Part of Repayment 355,168.35 643,471.70 1,504,622.92 INET DUE TO R&C FUND 3,918,194.33 IR&C FUND CASH FLOW PROJECTION Beginning Investment Balance 1,734,273.63 Disbursements-current year Disbursements-prior year accrued Utilities’ R&C Repayment 1,447,371.89 1,628,918.57 Current year interest earnings 134,015.39 90,000.00 90,000.00 Accrued R&C Payable at year end 0.00 0.00 0.00 Ending Investment Balance 1,081,805.67 1,481,835.31 2,335,437.55 PROJECTED NET DUE + ENDING INVESTMENT BALANCE 5,000,000.00 5,000,000.00 5,020,000.00 REPAYMENT AMOUNT $1,649,677 X 25% 412,419.38 412,419.38 0.00 $4,139,810 X 25% 1,034,952.45 1,034,952.45 1,034,952.45 1$1,262,248.49 X 25% 315,562.12 315,562.12 315,562.12 $1,286,134 X 25% 321,533.66 321,533.66 "$1,320,865 X 25% 0.00 330,216.34 1,762,933.96 2,084,467.61 2,002,264.57 2/24/20099:21 AM C:\Documents and Settings\showell\Local Settings\Temporary Internet Files\Content.Outlook\WROOVAGB\2010BradleyBdgt-original2-send.xlsSchedule D R&C Disb & Repay BRADLEY LAKE BUDGET PROJECTED CASH FLOW BY FUND SCHEDULE G Rev Fund O&M Fund Debt Fund Op Reserve R&C Cap Reserve Total FY2009 Budget Revenues 16,881,542 - 16,881,542 Interest 1,449,024 110,000 1,559,024 Transfer back interest - - Transfers to O&M (3,697,149) 3,697,149 - - Transfers to Debt Service (12,268,950.00) 12,268,950 - Payback of R&C Fund (1,628,919) 1,447,372 (181,547) 2008 Payables (657,929) (447,323) (255,455) (1,360,707) 2009 O&M Requisitions (3,697,149) (3,697,149) 2009 Capital Requistions (220,000) 169,489 - (50,511) Renewals/Replacements (169,489) - (901,888) - (1,071,377) To Excess Earnings fund (275,000) (275,000) Payment of Prior Year Deficit - - Debt Payments (12,268,950) (12,268,950) Increase Op Reserve (5,000) 5,000 : 6/30/2009 Projected Balance 1,429,467 0 : 739,406 1,481,835 12,834,000 16,484,708 x FY2010 Budget - Revenues 17,645,106 - 17,645,106 Interest 1,562,616 90,000 1,652,616 Transfer back interest - - Transfers to O&M (4,024,112) 4,024,112 - - Transfers to Debt Service (12,270,150) 12,270,150 - Payback of R&C Fund (2,084,468) 2,084,468 - O&M Requisitions (4,024,112) (4,024,112) Capital Requistions (675,196) 675,196 - - - Renewals/Replacements (675,196) - (1,320,865) - (1,996,061) To Excess Earnings fund (350,000) (350,000) Payment of Prior Year Deficit - = Debt Payments (12,270,150) (12,270,150) Increase Op Reserve (66,000) 66,000 : 6/30/2010 Projected Balance 1,167,263 0 - 805,406 2,335,437 12,834,000 17,142,107 Assumption: should be 20.00% For purpose of budget cash flows, July 01 debt service projected 20.01% is assumed to be disbursed on June 30 2/24/20099:22 AM C:\Documents and Settings\showell\Local Settings\Temporary Internet Files\Content.Outlook\WROOVAGB\2010BradleyBdgt-original2-send.xlsSchedule G-Cash balances BRADL Representative Brad Evans Chairman Brad Janorschke Vice Chairman Bryan Carey Secretary/Treasurer Brian Newton Jim Posey Wayne D. Carmony Kirk Gibson Effective Date: 01/09/03 Revised Date: AAKE PROJECT MANAGEMENT MMITTEE List of Representatives Alternate Burke Wick Charlie O’Hare James Hemsath Kate Lamal Rick Miller Rick Gifford Don Zoerb Utility Chugach Electric Association 5601 Minnesota Drive Anchorage, Alaska 99518 Phone: 563-7494 Fax: 762-4514 Brad_evans@chugachelectric.com Burke _Wick@chugachelectric.com Homer Electric Association 3977 Lake Street Homer, Alaska 99603 Phone: 235-8167 Fax: 235-3323 bjanorschke@homerelectric.com cohere@homerelectric.com AIDEA/AEA 813 W. Northern Lights Boulevard Anchorage, Alaska 99503 Phone: 269-3000 Fax: 269-3044 bcarey@aidea.o' jhemsath@aidea.org Golden Valley Electric Association P.O. Box 71249 (758 Illinois) Fairbanks, Alaska 99707 Phone: 452-1151 Fax: 458-5951 bln@qvea.com Municipal Light & Power 1200 E. First Avenue Anchorage, Alaska 99501 Phone: 279-7671 Fax: 263-5204 PoseyJM@muni.org millerre@muni.org City of Seward P.O. Box 167 (234 Fourth Avenue) Seward, Alaska 99664 Phone: 224-4071 Fax: 224-4085 tbarnum@cityofseward.net Matanuska Electric Association P.O. Box 2929 (163 Industrial Way) Palmer, Alaska 99645-2929 Phone: 689-9211 Fax: 689-9368 prworrell@matanuska.com dwzoerb@matanuska.com AterWynne 222 S.W. Columbia, Suite 1800 Portland, Oregon 97201-6618 Phone: (503) 226-1191 Fax: (503) 226-0079 khg@aterwynne.com 03/11/08 BMC ae: 10:® AM @ CEA cau] ee tl #106: 00 "100, 0 Ccolle® 0 Har Tre aaa? ra matecning Cerk fd yor. C1. ©- eo hf 57, thei orfhad ah 9 side joes Judge teh udatbly tee eS tpl pitied S ‘ Axpre vad of as Budget Aha Linde Pac Milan + Mike Csmaivg baci Lem] i | Pate A a HSM EES a7 bak over ¥ pees -Folline ae oe. fal tire pyr... Pagtieahs vs, at Hine Pru ip Cte. BR. oe Mle 2. cs Eo? + Eh /0 pat Lefer / wed) hud, bebe PF Yo9a FV/o. rad eae ey oo +h cee me ee os 2 wong Cann dh coke Coke eleveley Chair os (tl. better Doits-Planbs “freer — thd to Bolege... 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