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HomeMy WebLinkAboutBradley Lake PMC Meeting December 17, 2008 2BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETING MINUTES TELECONFERENCE (via teleconference in the AIDEA/AEA Board Room) Anchorage, Alaska Wednesday, December 17, 2008 — 10:30 a.m. 1. CALL TO ORDER Chair Evans called the regular meeting of the Bradley Lake Hydroelectric Project Management Committee to order at 10:30 a.m. on Wednesday, December 17, 2008, via teleconference to conduct the business of the Committee per the agenda and public notice. 2. ROLL CALL Roll was called by Shauna Howell. The following members were present: Brad Evans Chugach Electric Association (teleconference) Bradley Janorschke Homer Electric Association (teleconference) Brian Newton Golden Valley Electric Association (teleconference) Wayne Carmony Matanuska Electric Association (teleconference) Jim Posey Anchorage Municipal Light and Power (teleconference) Bryan Carey Alaska Energy Authority Jeff Estes City of Seward (teleconference) 3. PUBLIC ROLL CALL Shauna Howell, AEA Christa Caldwell, AEA Linda MacMillan, AEA Shellie Helton, AEA Rick Baldwin, HEA (teleconference) Page 1 of 4 Gary Dixon, Swalling and Associates (teleconference) Bonnie Godfried, Swalling and Associates (teleconference) Bob Day, HEA (teleconference) Aaron Remer, HEA (teleconference) Henri Dale, GVEA (teleconference) Rick Miller, AML&P (teleconference) Burke Wick, CEA (teleconference) Mike Cunningham, CEA (teleconference) Don Zoerb, MEA (teleconference) Kirk Gibson, AterWynne (teleconference) 4. PUBLIC COMMENT There were no public comments. 5. AGENDA COMMENTS Chair Evans asked that Insurance Claims to be added as Item 8B, and move Next Meeting Date to Item 8C. The group unanimously approved this change. 6. APPROVAL OF MEETING MINUTES — June 19, 2008 MOTION: Mr. Posey moved to approve the minutes of the June 19, 2008 meeting. Seconded by Mr. Newton. The meeting minutes were unanimously approved. 7. NEW BUSINESS 7A. Wheeling Rate Approval MOTION: Mr. Posey moved to accept the recommendation of the Budget Committee to implement the Bradley Lake wheeling rate change effective, retroactively, to July 1, 2008. Seconded by Mr. Newton. A roll call vote was taken: City of Seward: Yes Matanuska Electric Association: Yes Chugach Electric Association: Yes Homer Electric Association: Yes Golden Valley Electric Association: Yes Anchorage Municipal Light & Power: Yes Alaska Energy Authority: Yes The motion unanimously passed. Page 2 of 4 7B. FY08 Audit for Approval — Present Financials for Approval to Issue Refund MOTION: Mr. Posey moved that the Bradley Lake Project Management Committee accept the FY08 audit report and request AEA to refund the FY08 surplus to the utilities by December 31, 2008. Seconded by Mr. Newton. Ms. Godfried gave a brief overview of the audit, noting that this was a clean opinion and had no exceptions and had no unadjusted differences as a result of the audit. Because they made no adjustments to the management financial statement, the refund stands as had been reported previously at $740,267. A roll call vote was taken: CityofSeward: wenn Matanuska Electric Association: Yes Chugach Electric Association: Yes Homer Electric Association: Yes Golden Valley Electric Association: Yes Anchorage Municipal Light & Power: Yes Alaska Energy Authority: Yes The motion unanimously passed. 8A. Operator Report Mr. Day stated that the annual outage had been taken care of as well as the gate testing. FERC had been to the site and expressed concerns to the continuing corrosion. Part of the corrosion resulted in a trip of the unit during that time. When the facilities transformer failed, power was lost to the dam and the inverter failed to pick up — resulting in a power failure that caused the gate to close. They tripped the unit out on low penstock pressure for a day. Ultimately, they were unaware of the gate closing due to the corrosion of one of the staff switches on the gate in the gate shaft. He also noted that Nuka Glacier work and Middle Fork reports had been sent out. The transformer serving the camp facilities failed unexpectedly (photos were included in the report). It is the second time the transformer has failed in 10 years. It looks like a late manufacturing defect. Aaron Reemer joined as the Bradley Lake Superintendent. 8B. Insurance Update Mr. Gibson spoke on the processing of the claim with the respect to the helicopter accident. HEA has prepared an invoice with support and presented that to AEA for processing to the insurance company for the work that was done as a result of the accident. They are working together to prepare an additional report to be filed by AEA to the insurance company. The amount is approximately $75,000. Page 3 of 4 The utilities will be invoiced, and the insurance proceeds will be refunded to the utilities when they arrive. He also noted the plan to handle future claims. Rick Baldwin, Brian Bjorkquist, Bryan Carey and Mr. Gibson met to talk about aligning the incentives with respect to these claims and having the claims processed more efficiently through HEA as opposed to AEA filling the information out and sending them in. They discussed a process in which HEA would prepare and prosecute all claims on behalf of AEA and the BPMC. Any litigational claims would have to go through AEA and BPMC oversight. BPMC and AEA will be responsible for pursuit of any litigation, should any occur. An issue came up that there needs to be a policy in place that goes hand-in-hand with the recent O&M Agreement. The policy would need some input from the members on one area — and if you necessarily agree that HEA should prepare and prosecute all claims — up to what amount do you want them to process them and go forward vs. that being a claim big enough that the BPMC wants to have oversight? Historically, this helicopter accident is roughly $75,000. Over the last five years, there was a runner (something to do with runner insurance) that was approximately $100,000. Mr. Carmony asked if Mr. Gibson had a suggestion of the amount that would be reasonable. Mr. Gibson stated that it comes down to the comfort level of the BPMC and what they would want to see at these meetings. Chair Evans wanted to be sure that all claim work will be processed without delay. Mr. Gibson, along with Rick Baldwin, Brian Bjorkquist and Bryan Carey will meet and prepare a draft policy which will be presented to the BPMC at the next meeting. 8C. Next Meeting Date The next meeting will be in February at the call of the Chair. 9. ADJOURNMENT Meeting adjourned at 11:00 a.m. BY: Srolhes x Cony Brad Evans, Chair ATTEST: Alaska Energy Authority, Secretary Page 4 of 4 Agenda Item No. CITY OF SEWARD MATANUSKA ELEC ASSOC CHUGACH ELEC ASSOC HOMER ELEC ASSOC GOLDEN VAL ELEC ASSOC MUNI LIGHT & POWER ALASKA ENERGY AUTHORITY A=4+ OVER 51% B = AEA CONCUR With A BRADLEY PMC VOTING +4 at YES NO ABS YES NO Wob DATE: 4D. Aaclit + Fefund ABS NO ABS 01% 14% 30% 12% 17% 26% IAAAAS ASA AAA C = UNANIMOUS D = MAJORITY VOTING METHOD A: Requiring four yeas with 51% of utilities, with no AEA vote: 1) Procedures for scheduling, production and dispatch of project power. 2) Establishment of procedures for use of each purchaser's water allocation (AEA assent required for license requirements). 3) Selection among alternative methods that do not involve AEA for funding required project work. VOTING METHOD B: Requiring 4 yeas with 51% of utilities and AEA concurrence: 1) Arranging operation and maintenance of project. 2) Adoption of budget of annual project costs. VOTE(93Q3/BC5272) 3) Establishment of FY estimated annual payment obligation and schedule of each purchaser. 4) Determination of annual project costs after each FY. 5) Evaluation of necessity for and scheduling of required project work. 6) Determination of appropriate amount of insurance. 7) Adoption of additional minimum funding amounts for renewal and contingency reserve fund above that required by bond resolution. 8) Selection among alternate methods that involve AEA for funding required project work. 9) Adoption or amendment of procedural committee rules (except dispute resolution). 10) Adoption of project maintenance schedules. 11) Determination of rules, procedures and accounts necessary to manage project when no bonds outstanding. 12) Evaluation and approval of optional project work and compensation for such work. Application of insurance claims proceeds not governed by bond resolution. 13) 14) Approval of procedures and any individual utility agreements relating to electric power reserves for project. 15) Approval of consultants. VOTING METHOD C: Unanimous vote by all (including AEA) VOTING METHOD D: Majority vote (including AEA) Election of Officers Agenda Item No. CITY OF SEWARD MATANUSKA ELEC ASSOC CHUGACH ELEC ASSOC HOMER ELEC ASSOC GOLDEN VAL ELEC ASSOC MUNI LIGHT & POWER ALASKA ENERGY AUTHORITY A=4+ OVER 51% B= AEA CONCUR With A BRADLEY PMC VOTING DATE: YES NO ABS YES NO ABS YES NO ABS 01% 14% 30% 12% 17% 26% C = UNANIMOUS D= MAJORITY VOTING METHOD A: Requiring four yeas with 51% of utilities, with no AEA vote: 1) Procedures for scheduling, production and dispatch of project power. 2) Establishment of procedures for use of each purchaser's water allocation (AEA assent required for license requirements). 3) Selection among alternative methods that do not involve AEA for funding required project work. VOTING METHOD B: Requiring 4 yeas with 51% of utilities and AEA concurrence: 1) Arranging operation and maintenance of project. 2) Adoption of budget of annual project costs. VOTE(93Q3/BC5272) 3) Establishment of FY estimated annual payment obligation and schedule of each purchaser. 4) Determination of annual project costs after each FY. 5) Evaluation of necessity for and scheduling of required project work. 6) Determination of appropriate amount of insurance. 7) Adoption of additional minimum funding amounts for renewal and contingency reserve fund above that required by bond resolution. 8) Selection among alternate methods that involve AEA for funding required project work. 9) Adoption or amendment of procedural committee rules (except dispute resolution). 10) Adoption of project maintenance schedules. 11) 12) 13) 14) 15) Determination of rules, procedures and accounts necessary to manage project when no bonds outstanding. Evaluation and approval of optional project work and compensation for such work. Application of insurance claims proceeds not governed by bond resolution. Approval of procedures and any individual utility agreements relating to electric power reserves for project. Approval of consultants. VOTING METHOD C: Unanimous vote by all (including AEA) VOTING METHOD D: Majority vote (including AEA) Election of Officers DATE: /2//Z/2008 BRADLEY PMC VOTING Agenda Item No. Gitte ' i YES NO ABS colors ABS — ABS CITY OF SEWARD 01% MATANUSKA ELEC ASSOC 14% A ¥ 7] CHUGACH ELEC ASSOC 30% Fa ze me HOMER ELEC ASSOC 12% zo ZG ZI GOLDEN VAL ELEC ASSOC 17% 7] Zi MUNI LIGHT & POWER 26% wee WL ALASKA ENERGY AUTHORITY FE ZE A=4+ OVER 51% B= AEA CONCUR With A C = UNANIMOUS D= MAJORITY VOTING METHOD A: 3) Establishment of FY estimated annual 11) Determination of rules, procedures and payment obligation and schedule of each accounts necessary to manage project when Requiring four yeas with 51% of utilities, with no purchaser. no bonds outstanding. AEA vote: 4) Determination of annual project costs after 12) Evaluation and approval of optional project 1) Procedures for scheduling, production and each FY. work and compensation for such work. dispatch of project power. 5) Evaluation of necessity for and scheduling of 13) Application of insurance claims proceeds not 2) Establishment of procedures for use of each required project work. governed by bond resolution. purchaser's water allocation (AEA assent required for license requirements). 6) Determination of appropriate amount of 14) Approval of procedures and any individual insurance. utility agreements relating to electric power 3) Selection among alternative methods that do reserves for project. not involve AEA for funding required project 7) Adoption of additional minimum funding work. amounts for renewal and contingency reserve 15) Approval of consultants. fund above that required by bond resolution. VOTING METHOD B: VOTING METHOD C: 8) Selection among alternate methods that Requiring 4 yeas with 51% of utilities and AEA involve AEA for funding required project Unanimous vote by all (including AEA) concurrence: work. VOTING METHOD D: 1) Arranging operation and maintenance of 9) Adoption or amendment of procedural project. committee rules (except dispute resolution). Majority vote (including AEA) 2) Adoption of budget of annual project costs. 10) Adoption of project maintenance schedules. Election of Officers VOTE(93Q3/BC5272) BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETING MINUTES (via teleconference in the AIDEA/AEA’s Board Room) Anchorage, Alaska Thursday, June 19, 2008 — 10:00 a.m. 1. © CALL TO ORDER Chair Evans called the regular meeting of the Bradley Lake Hydroelectric Project Management Committee to order at 10:00 a.m..on. Thursday, Juné)49, 2008, from the AIDEA/AEA Board Room, Anchorage, Alaska, to conduct the business of the Committee per the agenda and public notice. 2. ROLL CALL Roll was called by Shauna Howell. The following members were present: > Wayne Cai Matan Electric Association (teleconference) Jim Posey e Anchorage Municipal Light and Power Tim Barnum ty i City of Seward © Bryan Carey Alaska Energy Authority 3. PUBLIC ROLL CALL Shauna Howell, AEA Christa Caldwell, AEA Henri Dale, GVEA Linda MacMillan, AEA Page 1of5 Pea] Transmiooion Result Report (MemoryTX) ( Dev...» 2008 11:02AM) * * * x x x 1) AIDEA/AEA 2) Date/Time: Dec-17- 2008 10:48AM File Page No. Mode Destination Pg (s) Result Not Sent 7806 Memory TX 919077619349 P. 38 OK Reason for error E.1) Hang up or line fail Es 2) E.3) No answer E.4) “ADEN ALASKA “Ams dam! Leet pene pipe arene FACSIMILE TRANSMITTAL — DRA BHD To: Dee Zoer of fohenne Rede ines FAK fo4) Fel-43%4 FROM: Sheu Hovelf DATE: la-(F-0g Narrberof pages inouing cover pages =>12 COMMENTS: ‘B13 West Northem Lights Boulevard « Anchorage, Alaska 90503-2496 ‘nw aiden. org * 907/777-3000 « FAX 907/771-3044 « Toll Free (Alaska Oniy) 888/300-8534 » wow ekenergymutharity org wk “¥IDE = ALASKA ~~ E> ENERGY AUTHORITY * JE Industrial Development and Export Authority FACSIMILE TRANSMITTAL eA 2-2 iO: En Zoey ‘i Wheel ue ae ae FAX #: fto4) Fol- 4374 FROM: ipunar Hace | DATE: |= (4-08 Number of pages including cover page: 3 S COMMENTS: NOTICE: This facsimile may contain confidential information that is being transmitted to and is intended only for the use of the recipient named above. Reading, disclosure, discussion, dissemination, distribution, or copying of this information by anyone other than the named recipient or his or her employees or agents is strictly prohibited. If you have received this facsimile in error, please destroy it and notify us by telephone at (907) 771-3000. 813 West Northern Lights Boulevard e Anchorage, Alaska 99503-2495 www.aidea.org e 907/771-3000 e FAX 907/771-3044 e Toll Free (Alaska Only) 888/300-8534 ® www.akenergyauthority.org ‘ eee ¥ F * Transmisoiun Result Report (MemoryTX) ( Dec-1,. 2008 10:46AM) * * * 1) AIDEA/AEA 2) Date/Time: Dec-17. 2008 10:30AM File Page No. Mode Destination Pg (s) Result Not Sent 7805 Memory TX 919077619349 P. 45 OK Reason for error E.1) Hang up or line fail —E.2) Busy E.3) No answer E.4) No facsimile connection * * as “IBEX. = ALASKA Kinda ints! Develapment tet aye Aten FACSIMILE TRANSMITTAL Pourt 413 bs Dow Zotwh of Wheeling ete fox © FAX tt (403) 26-9394 = FROM: Sete. boul! DATE: _12-}¥-03 Number of pages including cover page’. 45 COMMENTS: Atttaclnorehs. “B19 Weal Norther Lights Boulevard » Anchorage, Aas 90503-2405 ‘wow aidea.org # 907/771-3000 # FAX 907/771-3044.« Toll Free (Alaska Oniy) 888/300-8534 « www akenergyauthorty org Pie = ADE: “ = ALASIA *k O* Alaska Industrial Development and Export Authority FACSIMILE TRANSMITTAL J. “Port ol a le TO: Don Vote ee ee Ve fa 0 FAX #: (104) 36/4 aH FROM: ee Ho wel | DATE: |2-|F—08 Number of pages including cover page: u D COMMENTS: f\ Arttachmords NOTICE: This facsimile may contain confidential information that is being transmitted to and is intended only for the use of the recipient named above. Reading, disclosure, discussion, dissemination, distribution, or copying of this information by anyone other than the named recipient or his or her employees or agents is strictly prohibited. If you have received this facsimile in error, please destroy it and notify us by telephone at (907) 771-3000. 813 West Northern Lights Boulevard e Anchorage, Alaska 99503-2495 www.aidea.org e 907/771-3000 e FAX 907/771-3044 e Toll Free (Alaska Only) 888/300-8534 e www.akenergyauthority.org 4 P. 4 * ¥ ¥ Transmioorun Result Report (MemoryTX) ( Dec-.,. 2008 10:24AM) * * #* 1) AIDEA/ZAEA 2) Date/Time: Dec-17. 2008 10:22AM File Page No. Mode Destination Pg (s) Result Not Sent 7803 Memory TX 919077619349 Ps {5 OK P or tine fail —.2) wer E.4) BEX /EAASKA “Ie pata mde sewer, ocr | FACSIMILE TRANSMITTAL To: —D on. Loeb FAX #: (70%) Z6/- 7397 FROM: Shanna Hoel! DATE: 12-/F -0f8 Number of pages including cover page: 5 COMMENTS: BD Eades Stndivs, teis je oe . ie. The 2 fox Ywitl ee athe sh eee NOTICE: This facsime may contain confidential information that is being transrnitted to and is intended only for the use of the recipient named above. Reading, disclosure, discussion, dissemination, distribution, or copying of this information by anyone other than the named recipient or his or her employees or agents is strictly prohibited. If you have received this facsimile in error. please destroy it and notify us by telephone at (907) 771-3000 " ‘813 West Northem Ligitts Boulevard » Anchorage, Alaska 99503-2195 wrew niden ory © 907/771-3000 # FAX 907/771-3044 « Toll Free (Alaske Only) 888/300-8534 « ww. skenergyautharity org “yIp = ALASKA ENERGY AUTHORITY * * Alesina a partion FACSIMILE TRANSMITTAL - TO: [Dow LotyvL FAX #: 10%) Le/- 7397 FROM: Pia, ae Hose (/ DATE: 12-17-08 Number of pages including cover page: 5 COMMENTS: ce = am Séund ins his (ne vs pices. The 2 fox Guill pe the Ottonh pew7y +o this info: ! Se NOTICE: This facsimile may contain confidential information that is being transmitted to and is intended only for the use of the recipient named above. Reading, disclosure, discussion, dissemination, distribution, or copying of this information by anyone other than the named recipient or his or her employees or agents is strictly prohibited. If you have received this facsimile in error, please destroy it and notify us by telephone at (907) 771-3000. 813 West Northern Lights Boulevard e Anchorage, Alaska 99503-2495 www.aidea.org e 907/771-3000 e FAX 907/771-3044 e Toll Free (Alaska Only) 888/300-8534 # www.akenergyauthority.org Bradley Lake PROJECT MANAGEMENT COMMITTEE MEETING Led. (7 hoof (Date) Telecare ree L ALIA HEA oie (Location) PLEASE SIGN IN REPRESENTING ACA AEA AEA | UH Wees 10 I 12 13 14 15 16 17 18 | 19 20 21 22 92Q2\IT9884 He oe Alaska Industrial Development and Export Authority we “AIDEN. (= * BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE REGULAR MEETING VIA TELECONFERENCE AGENDA Wednesday, December 17, 2008 — 10:30 a.m. (via electronic media at the AIDEA/AEA Board Room — 813 W. Northern Lights Blvd.) 1. CALL TO ORDER ‘~ Evans 2. ROLL CALL (for Committee members) a 3. PUBLIC ROLL CALL (for all others present) »~ 4. PUBLIC COMMENT \~ __ ; A Add ito ~ Lnsu(a ved Pepe < 5. AGENDA COMMENTS (changes/additions/deletions) iM + ® v 6. APPROVAL OF MEETING MINUTES June 19, 2008 8 : Ta NEW BUSINESS A. Wheeling Rate Approval (Action Item) uw Cunningham B. FY08 Audit for Approval Present Financials for Approval to Issue Refund (Action Item) ./ MacMillan 8. COMMITTEE REPORTS / COMMENTS A. Operators Report V OU pes se. (4% Next Meeting Date TENS even te Evans t Kirk K Gre ‘bse oon 9. ADJOURNMENT 813 West Northern Lights Boulevard * Anchorage, Alaska 99503-2495 www.aidea.org * 907/771-3000 * FAX 907/771-3044 ® Toll Free (Alaska Only) 888/300-8534 * www.akenergyauthority.org Agenda Item: 7A MOTION: Move to accept the recommendation of the Budget Committee to implement the Bradley Lake wheeling rate change effective, retroactively, to July 1, 2008. Move: ‘ Ji in Pee Second: ‘Drie Newton Agenda Item: 4 b MOTION: Move the Bradley Lake Project Management Committee accept the FY08 audit report and request AEA to refund the FY08 surplus to the utilities by December 31, 2008. Move: ro te Second: low Netor BRADLEY LAKE HYDRO PROJECT FY08 OPERATING BUDGET REFUND FY08 SURPLUS PER AUDIT REPORT 740,267 ACTUAL PERCENT FY2006 POWER PURCHASER SHARE TOTAL CHUGACH ELECTRIC 30.4% 225,041 MUNICIPALITY OF ANCHORAGE 25.9% 191,729 AEG&T-HEA 12.0% 88,832 AEG&T-MEA 13.8% 102,157 GOLDEN VALLEY ELECTRIC 16.9% 125,105 CITY OF SEWARD 1.0% 7,403 Rounding 0 100.0% 740,267 12/15/200811:10 AM C:\Documents and Settings\showell\Local Settings\Temporary Internet Files\Content.Outlook\WROOVAGB\FY08 Refund by Utility (2).xIsSchedule C Utility Contrib “rior Nestor _\ GvEZ Bs ta..0' doe Dike Relduiw Svallinge ot Assoc: zt Dio + Lob obs 0~ Sime toy | MEP Rk [4.0 | al nee aera anne a een ee ee eee 2 ¢ eutties. aot vetd oh. ee eo baa oo tae Bees Rl Eo ee Eee ee pag A aoa beter ae. ged aes + aaelaetae ae gaa as a es ia ee NS ba sd i pas Weer | Cae eee beeen | AL B cox bio gust | Di ya—Canes/ Mi yK (peor U ‘ U BP me + MEA ovewichA : s a ye fe Claims tose Anos +> be notified? 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