HomeMy WebLinkAboutBPMC Meeting Thursday 09-27-2007 10.am 2TELECONFERENCE INSTRUCTIONS
Thursday, September 27, 2007 — 10:00 a.m.
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WK “IDEN /= ALASKA
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Alaska Industrial Development and Export Authority
BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE
REGULAR MEETING
AGENDA
Thursday, September 27, 2007 — 10:00 a.m.
(via electronic media at CEA’s Board Room - 5601 Minnesota Drive)
1. CALL TO ORDER Stewart
2. ROLL CALL (for Committee members)
3: PUBLIC ROLL CALL (for all others present)
4. PUBLIC COMMENT
5. AGENDA COMMENTS
6. APPROVAL OF MEETING MINUTES February 23, 2007
June 26, 2007
7: NEW BUSINESS
Fixed Wing Aircraft Services
Insurance
Legal Bilis/Service
O&M Contract
Anonymous Complaint
Election of Officers 7M OO WD 8. COMMITTEE REPORTS / COMMENTS
A. Operators Report
B. Next Meeting Date Stewart
9. ADJOURNMENT
813 West Northern Lights Boulevard * Anchorage, Alaska 99503-2495
www.aidea.org * 907/269-3000 * FAX 907/269-3044 ® Toll Free (Alaska Only) 888/300-8534 * www.akenergyauthority.org
BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE
MEETING MINUTES
(Held @ CEA’s Board Room)
Anchorage, Alaska
Friday, February 23, 2007 — 10:00 a.m.
45 CALL TO ORDER
Chair Stewart called the meeting of the Bradley Lake Hydroelectric Project Management
Committee to order at 10:00 a.m. on Friday, February 23, 2007, from Chugach Electric
Association’s Board Room, Anchorage, Alaska, to conduct the business of the Committee per
the agenda and public notice.
2. ROLL CALL
Roll was called by Shauna Howell. The following members were present:
Bill Stewart
Chugach Electric Association
Steve Haagenson
Golden Valley Electric Association (teleconference)
Bradley Janorschke
Homer Electric Association
Wayne Carmony
Matanuska Electric Association
Jim Posey
Anchorage Municipal Light & Power
Tim Barnum
City of Seward
Bryan Carey
Alaska Energy Authority
3. PUBLIC ROLL CALL
John Cooley, Chugach Electric Association
Burke Wick, Chugach Electric Association
Bradley Evans, Chugach Electric Association
Bob Price, Anchorage Municipal Light & Power
Phil Steyer, Chugach Electric Association
Suzanne Gibson, Chugach Electric Association
Henri Dale, Golden Valley Electric Association
Brian Hickey, Chugach Electric Association
Charlie O’Hare, Homer Electric Association
Rick Baldwin, Homer Electric Association
Rick Miller, Anchorage Municipal Light & Power
Linda MacMillan, Alaska Energy Authority
Jenny Trieu, AterWynne
Don Zoerb, Matanuska Electric Association
Page 1 of 3
4. PUBLIC COMMENT
There were no public comments.
5. AGENDA COMMENTS
There were no agenda comments.
6. APPROVAL OF MEETING MINUTES — December 15, 2006
Mr. Janorschke moved to approve the minutes of the December 15, 2006 meeting, seconded by
Mr. Posey. The meeting minutes were unanimously approved as presented.
7. NEW BUSINESS
7A. FY 08 Operating and Capital Budget Linda MacMillan
MOTION #07-01: Mr. Posey moved that the Bradley Lake Project Management
Committee approve the fiscal year 2008 Operating and Capital budget as presented.
Seconded by Mr. Janorschke.
MOTION #07-02: Mr. Carmony motioned to amend budget to remove $40,000
legal item labeled as Bradley Lake PMC Legal. Seconded by Mr. Janorschke for
discussion. After discussion, a voice vote was taken and the motion to amend the
budget to remove $40,000 for legal items failed.
The Chair called the question for approval of the Bradley Lake Project Management
Committee to approve the fiscal year 2008 Operating and Capital budget as presented. A
voice vote was taken and the motion passed with one opposed vote from MEA.
7B. FY_07 Interim Budget Report Linda MacMillan
Linda MacMillan presented the report stating that this was the first time in a couple of years that
they weren't asking to amend the budget. This report is given quarterly to the Budget
Subcommittee members and will now be added to the BPMC members as well.
7C. Homer O&M Agreement Brad Janorschke
Mr. Janorschke handed out a new version of the Agreement and reviewed with the group the
new language and other changes that were inserted. It was agreed that a smaller group
(consisting of relevant attorneys and other participants) would get together to get issues
resolved within 30 days, with an outside limit of 60 days. The group will use the version of this
document that was emailed out by the Chair on February 20, 2007.
8. COMMITTEE REPORTS
8A. Operators Report / Update on Governor’s Modification Project— Charlie O’Hare
Mr. O’Hare stated that the governor project is 95% complete. The revisions to the algorithms
are going to take place next month. The running total is $5.2M, which excludes some costs
from CEA prior to 2002, which were reported by Brian Hickey to be $776,000.
Page 2 of 3
Mr. Cooley added that the governor functions much better than the old one, saying it’s in the
high 90%. The change in algorithms will take place starting March 19". Overall, the operators
are happy with the new governor.
8B. NEXT MEETING DATE
The next meeting date will be.-May 18, 2007 at HEA or the Bradley Lake Project site.
9: ADJOURNMENT
The meeting was adjourned at 10:30 a.m.
BY:
Bill Stewart, Chairman
ATTEST:
Alaska Energy Authority, Secretary
Page 3 of 3
BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE
MEETING MINUTES
Special Meeting — Held Via Teleconference
at AIDEA/AEA Board Room - Anchorage, Alaska
Tuesday, June 26, 2007 — 10:00 a.m.
1. CALL TO ORDER
Chair Stewart called the meeting of the Bradley Lake Hydroelectric Project Management
Committee to order at 10:00 a.m. on Tuesday, June 26, 2007, via teleconference to conduct the
business of the Committee per the public notice.
2. ROLL CALL
Roll was called by Shauna Howell. The following members were present:
Bill Stewart
Chugach Electric Association (teleconference)
Steve Haagenson
Golden Valley Electric Association (teleconference)
Bradley Janorschke
Homer Electric Association (teleconference)
Rick Miller
Anchorage Municipal Light & Power (teleconference)
Karl Reiche
Alaska Energy Authority
3. PUBLIC ROLL CALL
Linda MacMillan, Alaska Energy Authority
Jenny Trieu, AterWynne (teleconference)
Mike Cunningham, Chugach Electric Association (teleconference)
Bob Day, Homer Electric Association (teleconference)
Henri Dale, Golden Valley Electric Association (teleconference)
4. NEW BUSINESS
4A. FY07 Budget Amendment Linda MacMillan
MOTION #07-03: Mr. Janorschke motioned the Bradley Lake Project
Management Committee approve to reduce the FY07 budget by $548,000 and request the
bond trustee to refund the surplus to the utilities by June 30, 2007. Seconded by Mr.
Haagenson. A voice vote was taken and the motion passed unanimously.
Page 1 of 2
5. ADJOURNMENT
The meeting was adjourned at 10:10 a.m.
BY:
Bill Stewart, Chairman
ATTEST:
Alaska Energy Authority, Secretary
Page 2 of 2
Agenda Item: 1E
MOTION: Move to approve the following nominated individuals as Officers to the BPMC.
CHAIRMAN
Move:
Second:
VICE CHAIRMAN
Move:
Second:
SECRETARY/TREASURER
This position of Secretary/Treasurer remains with AEA.
Chairman:
Vice Chairman:
Secretary/Treasurer: Bryan Carey
BUDGET INFORMATION
Final FY07 Bradley Budget Report
iE) ENERGY AUTHORITY
Fe 4 xs ADEX. [= ALASKA
tk Alaska Industrial Development and Export Authorily
FAX / ELECTRONIC TRANSFER
TO: BRADLEY BUDGET SUBCOMMITTEE : From: Shellie Helton, Accountant
Kate Lamal (GVEA) Power Supply kklamal@gvea.com _— Phone: (907)269-3023 Be
Michael Cunningham (CEA) = Mike_Cunningham@chugachelectric.com | FAX: (907)269-3044
Rick Miller (ML&P) MillerRE@ci.anchorage.ak.us
Charlie O'Hare (HEA) COHare@HomerElectric.com Date: August 21, 2007
Rick Eckert (HEA) reckert@HomerElectric.com
Henri Dale (GVEA) hfdale@gvea.com
Pages: (6) six
re: FY07 Bradley Lake O&M Status Report ce: Bryan Carey, AEA
Linda MacMillan, AEA
Attached is the Final FY07 Bradley O&M Expenditure Status Report for the period of
07/01/06 thru 06/30/07.
FY07 Revenues currently exceed FY07 Expenditures by $295,943. This amount is due to
. the following items:
$161,827 underestimated interest income
5,656 unbudgeted surplus sales
367,181 overestimated O&M costs
34,862 overestimated R&C repayment
(327,185) R&C interest retained in R&C Fund
27,700 overestimated culvert repairs
34,457 overestimated Helicopter Pad repairs
(8,555) underestimated arbitrage costs
$295,943
Notice: _ This facsimile may contain confidential information that is being transmitted to and is intended only for the use of the recipient named above. Reading, disclosure, discussion, dissemination, distribution, or copying of this
information by anyone other than the named recipient or his or her employees or agents is strictly prohibited. If you have received this facsimile in error, please immediately destroy it and notify us by telephone, (907) 269-3000.
H.\all\shelton\PJ220201-Bradley\O&M\F Y07\FAXbradleyOM.doc
813 West Northern Lights Boulevard * Anchorage, Alaska 99503-2495 www.aidea.org ¢ 907/269-3000 * FAX 907/269-3044 * Toll Free (Alaska Only) 888/300-8534 * www.akenergyauthority.org
ALASKA ENERGY AUTHORITY
BRADLEY LAKE HYDROELECTRIC PROJECT FY 2006 FY2007 FY 2007
ACTUALS AMENDED ACTUALS
FINAL BUDGET AS OF 06-30-07
REVENUES, EXPENSES & CHANGES IN SURPLUS
REVENUES
UTILITY CONTRIBUTIONS 14,448,825 15,847,818 15,847,816
INTEREST INCOME 1,896,353 1,713,710 1,875,537
SALE OF SURPLUS - - 5,656
16,345,178 17,561,528 17,729,009
EXPENSES
OPERATIONS 3,212,202 3,280,343 2,913,160
R&C REPAYMENTS 412,419 1,482,234 1,447,372 (a)
R&C INTEREST APPLIED AS REPMT 202,517 327,185
PURCHASE OF VEHICLE -
CULVERT REPAIRS 50,000 22,300
HELICOPTER PAD REPAIRS 200,000 165,543
TRANSFER TO OPERATING RESERVE 25,000 25,002
DEBT SERVICE (net of Capital Reserve Reduction) 12,276,325 12,273,950 12,273,950
TRANSFER TO ARBITRAGE 241,714 250,000 258,555
PRIOR YEAR SURPLUS (SHORTFALL) 704,801
17,049,979 17,561,527 17,433,067
CURRENT YEAR SURPLUS(DEFICIT) (704,801) 1 295,943
PRIOR YEAR SURPLUS (DEFICIT) 704,801 -
BEGINNING SURPLUS (DEFICIT) 0
COMMITTED CY EXP & DEBT SVC
ENDING SURPLUS (DEFICIT) {0) 1 295,943
BALANCE SHEET
ASSETS
REVENUE FUND 457,898 - 1,531,244
OPERATING FUND 534,188 821,997
DUE TO REV FUND (Ops Rsv interest in transit) - -
PREPAID SCADA MAINT & D&O Insurance 20,525 17,929
RECEIVABLES - FY06 SHORTFALL 70,648 -
1,083,260 - 2,371,170
LIABILITIES & SURPLUS
CURRENT LIABILITIES 670,840 - 627,856
DUE TO OP RESERVE -
PREPAID REVENUE - -
COMMITTED CY EXP & DEBT SVC - - -
PAYABLE - FY07 R&C REPAYMENT 412,419 - 1,447,372
PAYABLE - FY07 SURPLUS - 295,943
1,083,260 - 2,371,170 (0) = (0)
OTHER INFORMATION
OPERATING RESERVE 661,402 686,400
MONTHLY CONTRIBUTIONS 1,204,069 1,320,652
Note (a) The annual R&C repayment Is processed at year end after all current year R&C expenditures have been processed.
Total R&C Fund receivable at 06/30/07: $4,241,500
2007 Sum and Cash Bal 06-30-07final.xls - B-SUM
Page 1 of 4
BRADLEY LAKE OPERATIONS & MAINTENANCE
SCHEDULE B
APPROVED
AMENDED BUDGET ACTUALS OVER
FY2007 YTD YTD (UNDER)
BUDGET 06/30/07 06/30/07 BUDGET (b}
SUMMARY
{A) HEA Annual Operations & Maintenance 1,494,965.00 | 1,494,969.00 1,223,457.52 (271,511.48)
(B) CEA Dispatch and Substation/SVC Maintenance 130,000.00 130,000.00 85,117.55 (44,882.45)
(C) Other O&M and Maintenance Projects 444,521.00 444,522.00 425,763.45 (18,758.55);
(D) insurance Costs 605,356.60 605,356.60 622,669.85 17,313.25
(E) Regulatory Costs 331,000.00 331,000.00 326,454.19 (4,545.81)
(H) Contingencies - - 7 ®
3,005,842.60 | 3,005,847.60 | 2,683,462.56 (322,385.04)
{F) Administrative Costs 274,500.00 274,500.00 229,697.50 (44,802.50)
3,280,342.60 | 3,280,347.60 2,913,160.06 (367,187.54)
(G) Bond Refunding Costs - a a =
3,280,342.60 | 3,280,347.60 | 2,913,160.06 (367,187.54)
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FERC 535 - Operation Supervision & Engineering
(A) HEA O&M Contract
(C) HEA On-Site Civil Project Manager
(C) HEA Digitize & Control Project Drawings
FERC 537 - Hydraulic Expenses
(A) HEA O&M Contract
FERC 538 - Electric Expenses
(A) HEA O&M Contract
(C) SOA BOILIER INSPECTION
FERC 539 - Misc. Hydraulic Power Generation Exp
(A) HEA O&M Contract
(C) Replace Two Way Radios
(C) HEA Circuits and Radio - To Bernice Lake
(C) CEA Circuits -Bernice Lake to Anchorage
FERC 540 - Rents
(C) Bradley Lake FERC land use fees (5% increase bud:
FERC 541 - Maint Supervision & Engineering
(A) HEA O&M Contract
FERC 542 - Maintenance of Structures
(A) HEA O&M Contract
(C) Other
FERC 543 - Maint of Reservoirs, Dams & Waterways
(A) HEA O&M Contract
(C) Bradley Lake Dam Repair
(C) Nuka Diversion
(C) Middle Fork Diversion
(C) Kachemak Creek Gauging Station
(C) Other O&M
APPROVED
AMENDED BUDGET ACTUALS OVER
FY2007 YTD YTD (UNDER)
BUDGET 06/30/07 06/30/07 BUDGET (b) a
125,569.00 125,569.00 154,484.98 28,915.98
i 125,569.00 125,569.00 [ 154,484.98 28,915.98
49,200.00 49,201.00 71,710.78 22,509.78
49,200.00 49,201.00 71,710.78 22,509.78
222,000.00 222,000.00 178,085.09 (43,914.91)
222,000.00 222,000.00 178,085.09 (43,914.91)
331,625.00 331,625.00 274,885.36 (56,739.64)
3,000.00 3,000.00 (3,000.00)
90,000.00 90,000.00 90,000.00 -
28,740.00 28,740.00 28,746.00 6.00
453,365.00 [453,365.00 393,631.36 (59,733.64)
74,000.00 74,001.00 62,623.40 (11,377.60)
74,000.00 74,001.00 62,623.40 (11,377.60)
82,451.00 82,452.00 43,476.75 38,975.25)
82,451.00 82,452.00 43,476.75 (38,975.25)
90,400.00 90,400.00 96,272.67 5,872.67
90,400.00 90,400.00 96,272.67 $,872.67
10,440.00 10,441.00 4,906.62 (6,534.38)
10,440.00 10,441.00 4,906.62 (5,534.38)
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FERC 544 - Maintenance of Electric Plant (A) HEA O&M Contract
(A) HEA O&M Contract-Runner Repairs
FERC 545 - Maintenance of Misc. Hydraulic Plant
(A) HEA O&M Contract
{C) Penstock Drain Clean-out
FERC 556 - System Control & Load Dispatching
(A) HEA O&M Contract
(C) NOAA Weather Service
(C) SCS Snow Measurement
(C) UAA Seismic monitoring and reporting
(C) USGS Streamguaging
(C) State of Alaska Permits
FERC 562 - Station Expenses
(B) CEA SVC/Substation Maintenance Contract
{C) SVC Condition Assessment/Staff Training
FERC 571 - Maintenance of Overhead Lines
(A) HEA Overhead Line Maintenance
{H) Contingencies
FERC 920 - Administrative Expense
(F) AEA Admin Fee
AEA Administrative Costs
PMC Costs
{F) Bradley Lake Audit fees
(F) Bradley Lake PMC Legal
(F) Bradley Lake Arbitrage Report
(F) Bradley Lake Trustee fees
PMC Costs
Bon nding Costs
Reimburseable costs
Refunding Costs:
APPROVED
AMENDED BUDGET ACTUALS OVER
FY2007 YTD YTD (UNDER)
BUDGET 06/30/07 06/30/07 BUDGET (b)
280,200.00 280,200.00 214,054.56 (66,145.44)
280,200.00 280,200.00 214,054.56 (66,145.44)
213,000.00 213,000.00 96,557.91 (116,442.09),
213,000.00 213,000.00 96,557.91 (116,442.09)
20,080.00 20,080.00 23,442.04 3,362.04
9,000.00 9,000.00 6,221.96 (2,778.04)
56,500.00 56,500.00 54,691.09 (1,808.91)
183,281.00 183,281.00 183,281.00 -
- - 200.00 200.00
268,861.00 268,861.00 267,836.09 (1,024.91)
130,000.00 130,000.00 85,117.55 (44,882.45)
130,000.00 130,000.00 85,117.55 (44,882.45)
70,000.00 70,001.00 65,580.76 (4,420.24)|
70,000.00 70,001.00 65,580.76 (4,420.24)
200,000.00 200,000.00 200,000.00 -
200,000.00 200,000.00 200,000.00 -
8,500.00 8,500.00 8,298.00 (202.00)
40,000.00 40,000.00 (670.00) (40,670.00)|PY exp redux, FYO7
billings disputed
6,000.00 6,000.00 4,475.00 (1,525.00)
20,000.00 20,000.00 17,594.50 (2,405.50)
74,500.00 74,500.00 | 29,697.50 (44,802.50)
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FERC 924 - Property Insurance
{D) Insurance Premiums
(D) Homer Electric Insurance
(D) Risk Assessment
FERC 928 - Regulatory Commission Expenses
(E) FERC administrative fees
(E) FERC 5 Year inspection
(E) Seismic Survey Spillway
(E) Contractual Engineer - FERC license issues
TOTAL BRADLEY LAKE BUDGET
APPROVED AMENDED BUDGET ACTUALS OVER FY2007 YTD YTD (UNDER) BUDGET 06/30/07 06/30/07 BUDGET (b)
TOTAL FERC 920 274,500.00] 27450000| 226,697.50] (44,602.50)
533,356.60} 533,356.60] 532,759.11 (597.49) 57,000.00 57,000.00 55,010.74 (1,989.26) 15,000.00 15,000.00 34,900.00 19,900.00 605,356.60 | 605,356.60 | 622,689.85 17,313.25
126,000.00] 126,000.00] 196,746.92 70,746.92 90,000.00 90,000.00 88,858.51 (1,141.49)
115,000.00} — 115,000.00 40,848.76 (74,151.24)
331,000.00 | 331,000.00 | 326,454.19 (4,545.61)
{3,280,342.60 [_3,280,347.60 | 2,913,160.06 | _(367,187.54)
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