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HomeMy WebLinkAboutBPMC Meeting - August 17, 1993 1RECORD UOPY FILE NO S-h db mind r)i9194 LE — BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE APPROVED MEETING MINUTES August 17, 1993 1. CALL TO ORDER Chairman Highers called the Bradley Lake Hydroelectric Project Management Committee to order at 10:05 a.m. in the Training Room at Chugach Electric Association in Anchorage, Alaska to conduct the business of the Committee per the agenda and the public notice. 2. ROLL CALL Alaska Energy Authority Dennis McCrohan, Designated Representative Chugach Electric Association David L. Highers, Designated Representative and Chairman Golden Valley Electric Association Mike Kelly, Designated Representative City of Seward Dave Calvert, Designated Representative Homer Electric Association Norm Story, Designated Representative Matanuska Electric Association Ken Ritchey, Designated Representative Municipal Light & Power Tom Stahr, Designated Representative Others Present: Ron Saxton, Ater, Wynne, Hewitt, Dodson & Skerritt Bob Hufman, Alaska Electric Generation & Transmission Cooperative dburger/word/minutes/pme/08-93 Bradley Lake Project 1 ___ agement Committee Meeting Minutes - August 17, 1993 Page 2 of 6 David Burlingame, Chugach Electric Association Dan Bloomer, Chugach Electric Association Gene Bjornstad, Chugach Electric Association Tom Lovas, Chugach Electric Association Bradley Evans, Golden Valley Electric Association Jim Hall, Matanuska Electric Association Tim McConnell, Municipal Light & Power Bob Price, Municipal Light & Power Myles Yerkes, Homer Electric Association Brent Petrie, Alaska Energy Authority David R. Eberle, Alaska Energy Authority Larry Wolf, Alaska Energy Authority Denise Burger, Alaska Energy Authority 35 PUBLIC COMMENT There being no public comment, the meeting continued to the next item. 4. AGENDA COMMENTS No changes were made to the agenda at this time. 5. APPROVAL OF MEETING MINUTES Minutes of the July 22, 1993 meeting were approved as submitted. 6. TECHNICAL COORDINATING SUBCOMMITTEE REPORT Mr. Burlingame stated the TCS had not met. However, Mr. Burlingame reported that ABB has begun studies to determine system stability limits with the addition of the Southern intertie. The generation and dispatch cases are the same as the previous study done for the existing line. 7. BUDGET SUBCOMMITTEE REPORT Mr. Ritchey reported the Budget Subcommittee had met and discussed the financial impacts of transferring the operation and maintenance of Bradley Lake to Homer Electric Association. The Subcommittee concluded that a determination could not be made until responsibility for all of the various duties was negotiated between HEA and ABA. dburger/word/minutes/pmc/08-93 Bradley Lake Project !___agement Committee Meeting Minutes - August 17, 1993 Page 3 of 6 Mr. Ritchey noted a retroactive drop in the CEA wheeling rate, from $.023 to $.022, for fiscal year 1993. A. Construction Cost Audit The final construction cost audit report by Metzler & Associates has been distributed to the Budget Subcommittee members and will be discussed at the next Subcommittee meeting. As an outcome of the audit, Mr. Ritchey noted the utilities may want to consider a pre- construction audit before beginning work on the new interties. Mr. Ritchey stated that, if scheduling permitted, Brian Walshe of Metzler & Associates would give a presentation on the audit at the September BPMC meeting. O&M Cost Audit No new information was reported on the O&M cost audit. 8. AGREEMENTS SUBCOMMITTEE REPORT Mr. Saxton reported the Agreements Subcommittee was awaiting a determination regarding the Master Operating Agreement and had not met. It was noted that the following agreements are not yet completed: Master Operating Agreement, HEA Transmission Line Maintenance Agreement, HEA Interconnect Agreement, Soldotna Substation Agreement, Daves Creek and Soldotna SVC Maintenance Agreements. Mr. Eberle added an interim letter agreement had been signed for continued CEA maintenance of the SVC substations. Mr. Hufman reported that the site operators IBEW labor negotiations were on hold pending the outcome of the O&M contract with Homer Electric Association. 9: OPERATION AND DISPATCH SUBCOMMITTEE REPORT Mr. Eberle reported the O&D Subcommittee had not met since the last BPMC meeting, however a meeting is scheduled tomorrow. dburger/word/minutes/pmc/08-93 Bradley Lake Project 1._____agement Committee Meeting Minutes - August 17, 1993 Page 4 of 6 10. 11. REVIEW OF PROJECT STATUS Mr. Eberle reported the contaminated soil clean-up contract work has been completed. The Project airstrip has been resurfaced with clean, crushed gravel. OLD BUSINESS A. Spinning Reserve/Under Frequency Load Shed Update Mr. Lovas reported the IOC has implemented the new load shedding schedule. This item is now completed and will be deleted from future Committee meeting agendas. The ASCC is continuing to work on the allocation of spinning reserves. Bradley Scheduling vs. Spin Requirement Update Mr. Saxton reported that he and Mr. Lovas had met and formulated an initial draft of the issues. It was expected that the document would be ready for distribution in the near future. BPMC Control Over O&M Decisions and Agreements - Master Operating Agreement Mr. Saxton noted that completion of the Master Operating Agreement was placed on hold while issues related to the transition of AEA were resolved. Final comments on the Master Operating Agreement are expected from AIDEA the first week September. Mr. Saxton anticipated the Master Operating Agreement could be ready for signature by the September BPMC meeting. Once the Master Operating Agreement is in place, Mr. Saxton expected quick completion of the remaining agreements. In response to inquiry from Mr. McConnell, Mr. Saxton explained the Homer O&M Agreement would ultimately be subject to the Master Operating Agreement, but that its development was separate from the other agreements. O&M Contract Update Mr. Story reported HEA had met with the utilities to discuss questions and concerns regarding HEA's proposed operation and maintenance of the Project. HEA has submitted a draft contract to AEA and will be meeting with AEA and AIDEA later today to discuss the remaining process and schedule. dburger/word/minutes/pmc/08-93 Bradley Lake Project 1.___agement Committee Meeting Minutes - August 17, 1993 Page 5 of 6 Mr. McCrohan relayed the following timetable for the transfer of Bradley Lake operations and maintenance from the Energy Authority to the utilities: ci Review HEA's application and determine HEA's qualification by the first week of September 1993 g Identify list of duties to be retained by AEA and duties to be transferred (and to whom they will be transferred) by the second week of September 1993 o Detailed budget discussions to begin the first week of October BPMC Bylaws - Subcommittee Authority/Voting Procedures Mr. Saxton distributed a list of duties assigned to the various subcommittees, noting the information was requested at the last Committee meeting (Attachment 1). Mr. Saxton distributed a draft resolution to amend the Bradley Lake Project Management Committee Bylaws (Attachment 2). Mr. Saxton explained that, under the current Committee Bylaws, special purpose committees (i.e., subcommittees) were limited to an advisory role and had no authority to take final actions. The proposed resolution would amend the Bylaws to allow the Committee to delegate decision making duties to the subcommittees on authorized matters. The proposed amendment establishes subcommittee voting procedures by majority vote of the subcommittee members. Additionally, under the amendment, the power to modify or reject any decisions made by the subcommittees is retained by the Committee. Mr. Saxton explained the purpose for amending the Bylaws was to establish a means to delegate decision making authority to the subcommittees. Mr. Saxton added that Committee delegations to the subcommittees needed to be clearly recorded, but how the Committee and subcommittees communicate and the voting procedures used by the subcommittees were policy issues that should be determined by the BPMC. Methods of voting at the subcommittee level, reporting of subcommittee actions, and review of subcommittee actions by the Committee were generally discussed. Chairman Highers requested that the utilities submit written comments to Mr. Saxton on the proposed dburger/word/minutes/pmc/08-93 Bradley Lake Project 1___ agement Committee Meeting Minutes - August 17, 1993 Page 6 of 6 resolution to amend the Bylaws (Action 93-177). Mr. Saxton will provide a final resolution for consideration at the next Committee meeting. 12. NEW BUSINESS A. Approval of Committee Expenses Mr. Ritchey moved to a ve payment of $24,104.06 for Committee legal expenses for the month of July 1993. Seconded by Mr. Calvert, the motion was approved by unanimous roll call vote (Action 93-178). 13. |. COMMUNICATIONS A. Schedule Next Meeting Tuesday, September 21, 1993 1:00 p.m. Chugach Electric Association 14. © ADJOURNMENT The meeting adjourned at 10:40 a.m. Attest: U an Wed V Me Ccton Dennis V. McCrohan, Secretary dburger/word/minutes/pme/08-93