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HomeMy WebLinkAboutBrad Project Tran Transfer of Operation & Maintenance 1993 2September 15) 1993 INW NW ALASKA ENERGY AUTHORITY RECORD TOP’ FILE NO QUALIFICATION TO OPERATE HOMER ELECTRIC ASSOCIATION, INC. 7RO_ 3-10 7TRAW BRADLEY LAKE HYDROELECTRIC PROJECT = I. SUMMARY As required by AS 44.83.080, AS 44.83.396 and 3 AAC 94.160, the Alaska Energy Authority (AEA) finds that Homer Electric Association, Inc., (HEA) is a qualified utility for the purpose of operating and maintaining the Bradley Lake Hydroelectric Project. II. APPLICATION REQUIREMENTS On July 22, 1993, HEA submitted the "Bradley Lake O&M Services Application" to AEA and the Bradley Lake Project Management Committee (PMC). On August 19, 1993, HEA submitted to AEA a copy of HEA Resolution #93-44 authorizing the application. The application and resolution in compliance with the corresponding numbered subsections of 3 AAC 94.160(c), contained the following items: (1) Appendix A, Certificate of Public Convenience and Necessity No. 32 _ granted to Homer Electric Association, Inc. (2) Articles of Incorporation of Homer Electric Association, Inc. and Certificates of Amendment of Articles of Incorporation of Homer Electric Association, Inc., dated March 24, 1954 and July 8, 1975. AEA has confirmed that HEA is an active Alaska corporation. (3) HEA Resolution #93-44. (4) HEA Representative for the Application: David L. Fair Executive Manager, Engineering and Operations Homer Electric Association, Inc. 3977 Lake Street Homer, Alaska 99603 (5) HEA Board of Directors & Offices: Hugh R. Chumley, President J. Michael Pate, Vice President David R. Carey, Secretary-Treasurer Fred L. Braun, Deputy Secretary Ken Lancaster, Jr., Director Sue C. Carter, Director George Jackinsky, Director Robert B. Turkington, Director Ruth D. Fitzpatrick, Director General Manager: Norman L. Story After (6) HEA Organization Chart dated 2/16/93, a proposed Bradley Lake O&M Organization Chart dated June 16, 1993, O&M Project Manager Position Description, HEA Contract Engineer Qualifications Statement, HEA and MEA Personnel Qualification Statements and a listing of Technical Consultants and Legal Advisors, and letters from Matanuska Electric Association, Inc. (MEA) and Alaska Electric Generation and Transmission, Inc. (AEG&T) committing support services to facilitate, enhance and support HEA's operations staff. (7) REA Form 7 Financial and Statistical Report for the month ending December 31, 1992, dated March 16, 1993. (8) "Modified Bradley Lake FY 94 Budget." review of these documents by AEA, the following supplementary information from HEA was provided: ETT. 1. General description of operations for Item 7 was provided by HEA. 2. Item 8, the “Modified Bradley Lake FY 94 Budget" was provided to meet the requirement of an estimate of the annual costs to operate, maintain, and replace equipment on the power project. AEA finds for the purpose of the proposal the submission is adequate. However, a more precise budget proposal based upon . terms and conditions will be required as agreed by AEA for negotiating an O&M contract. AEA EVALUATION There is more than one electric utility served by the power project besides HEA that may be available to operate the project. Pursuant to 3 AAC 94.160(e) and (f), AEA has the discretion to request proposals or accept applications from each electric utility, and to require additional information, conduct an investigation, receive written comment, and consider information from public meetings. As specified in the Service Agreement for the Bradley Lake Project, HEA is an appropriate utility to operate the project. The utilities served by the project have agreed in their July 22, 1993 meeting, in accordance with the Power Sales Agreement, to receive the application of HEA as an operator for the project. As a result of that agreement by the potential qualified operators, AEA has reviewed the application of HEA on its merits. AEA has requested additional information from HEA in order to examine current operating practices, safety and capital improvement records, ability to adequately attract and retain qualified staff to operate the project, current technical staff to support the project, licensing and permitting qualifications, financial capability, organizational stability, and capability to operate the project economically. AEA has reviewed the following additional documents provided by HEA: HEA Bylaws Information Guide - Safety Accreditation Program Status of Environmental Program Management Directives 411 - 415 relating to Outages Construction Work Plan for 1993 - 1994 Audited Form 7 Year Ending December 31, 1990 Audited Form 7 Year Ending December 31, 1991 Audited Form 7 Year Ending December 31, 1992 HEA Financial Statements December 31, 1991 and 1990 HEA Financial Statements December 31, 1992 and 1991 Annual Report to APUC for year ended December 31, 1991 Annual Report to APUC for year ended December 31, 1992 Soldotna #1 Operator Training Program HEA 1992 Budget HEA 1993 Budget Draft Revised Purchasing Procedures Listing of All Insurance Claims Previous 5 Years Listing of All Litigation Previous 5 Years Letter dated July 13, 1993 from IBEW to HEA HEA Letter dated September 2, 1993 on O&M of instrumentation and Control Equipment at the Plant and Filing Proposal APUC No. 32 HEA Service Area effective May 12, 1989 Bradley Lake O&M Services Application Resolution #93-44 dated August 10, 1993 Sample Time and Equipment Sheets Sample Accounting Reports In addition to the above documents, AEA staff inspected the HEA Facilities in Homer and interviewed HEA personnel. HEA staff have visited the project numerous times and the AEA offices in Anchorage. HEA staff appear to be fully aware of the required operation and maintenance duties. IV. FINDINGS: AEA finds that HEA is qualified to provide operation and maintenance and related administrative services for the Bradley Lake Hydroelectric Project. These findings are premised on the information from HEA listed in sections II and III which has been evaluated by AEA, the proximity of HEA administrative and operational facilities to the project, and the concurrence of the other purchasing utilities evidenced by the Service Agreement and PMC action. The findings require the following contingent actions to be undertaken by AEA and HEA: 1. From the review of financial documents, HEA appears to be a financially sound organization. It does not, however, have significant cash or financial reserves to independently withstand the liability of a catastrophic loss resulting from operator negligence. Agreements for the project must have adequate Risk Management and insurance safeguards to assure restoration of the project in the event of catastrophic loss occurring as a result of the operator's actions. This issue will be addressed separately by AEA and the utilities in discussions regarding transfer of AEA duties. 2. AEA did not find any significant financial anomalies indicating the HEA is not qualified to operate the project. Based on annual reports and AEA staff interviews, HEA has had minor accounting and invoicing problems. HEA has made significant progress in resolving those problems. The procedures to assure prompt accounting are in place at HEA. HEA must emphasize implementation to assure that invoicing and financial records are timely and . accurate. AEA will monitor HEA's performance in this area. 3. Operational and training procedures relating to the existing HEA plant are acceptable but -limited to current HEA activities. Appropriate operating and training procedures relating to the hydroelectric plant must be provided. AEA will audit the development of these procedures assuring completion by March 31, 1993. 4. HEA's proposed procurement policy contains provisions relating to procuring goods and services from local vendors for current facilities. The policy needs to be revised to encompass goods and services for the hydroelectric project and attendant facilities. AEA will audit the development of these procedures and assure completion by March 31, 1993. Additional technical, management, administrative, and accounting services related to the Bradley Lake Project, may also be incorporated into the O&M contract. However, assignment of these services to HEA requires discussion with the PMC team directed to negotiate the AEA transition. In addition, a further demonstration of qualifications will be required by HEA. a V. AEA PROPOSED ACTION: AEA proposes to enter into negotiations with HEA for operation of the Bradley Lake Hydroelectric Project. Those negotiations will entail: 1. An Interim Agreement with HEA to provide economical direct labor services to AEA for operation of the facility. This agreement will require appropriate auditing of invoicing and financial record preparation, and establishment of HEA operating and training procedures for the hydroelectric plant. All terms and conditions of the Master Operating Agreement will be incorporated. 2. Costs and terms for a five year operating agreement, effective start date of the agreement, and provisions for extension. 3. Additional duties and obligations delegated to the operator will be discussed with HEA after the PMC reviews the proposed duties. DATED THIS Y day of September, 1993. GoM Chan DENNIS V..McCROHAN, P.E. Deputy Director (Energy) Alaska Energy Authority SEP @2 ’93 @1:36PM HEA HOMER Psd Hu aer Electric Assi ciation, Inc. CORPORATE OFFICE Central Peninsula Service Center 3977 Lake Street 280 Airport Way Homer, Alaska 99603-7680 Pouch 3280 Phone (907) 235-8167 Kenai, Ailaskn 99611-5280 FAX (907) 235-3313 Phone (907) 283-5831 FAX (907) 283-7122 September 2, 1993 COPY Mr. Dennis McCrohan FILE AIDEA —— 480 W. Tudor Rd. prow 3-1, © Lee Anchorage, AK 99503-6690 Dear Dennis: yo Re: HEA Qualification Information My assistant, Jean Schroeder, mailed a packet containing various documents pertaining to HEA's contract O&M qualifications to Dan Beardsley last week. This transmittal will provide the remainder of the information discussed at our August 19 meeting. A site visit to the Bradley Lake project last week was necessary to firm up our proposed approaches on a number of items covered. Attached is a brief description of how we propose to handle the operation and maintenance of the instrumentation and control equipment at the plantsite. I should note that Chugach owns certain revenue meters at the site which they will continue to maintain. Chugach also remotely queries and controls the few Sweitzer relays at the site. HEA will arrange for the ongoing availability of experienced Stone and Webster personnel (especially John Yale) to consult as needed to supplement our in-house Capabilities. John is sending a letter outlining their support capabilities and availability. I will forward it to you as soon as it is received. As we discussed, HEA, being an ongoing utility enterprise, seldom undertakes large construction projects. Our largest construction work ig normally accomplished through an established firm specializing in engineering and construction management (E/C) contracts. Most recently HEA engaged Gilbert/Commonwealth as the E/C contractor for the Bradley Junction to Soldotna 115 kV transmission line. Should we get into a large construction project at Bradley Lake, HEA would subcontract with an E/C firm acceptable to the BPMC. For routine support to supplement HEA capabilities we will maintain an ongoing task order arrangement with an acceptable consulting firm. Routine facility additions, maintenance work, and minor replacements are accomplished using HEA's Work Order system, which provides for appropriate management oversight, review, and audit activities by the operations. engineering, and accounting departments. HEA additionally employs the Substation Maintenance software to plan, schedule, budget, and track work on substation facilities, including meters, relays, apparatus, and related CC: SIECtICOWSk/ [ic ROE 9/3/73 EBERLE StP Ue 793 01:36PM HEA HOMER P.3 Mr. Dennis McCrohan September 2, 1993 Page 2 features. It is very similar to AEA's Automated Maintenance Management System (AMMS). HEA's purchasing and materials control system incorporates inventory software which tracks material for inventory control, management oversight, and audit. Attached is a page of a typical output report. One of its features is automatic flagging of minimum and maximum stocking amounts, allowing for timely replenishment of needed materials. During our visit to Bradley Lake last week we noted that the AEA's AMMS software provides an inventory control feature which is not currently utilized. We propose to initially use our inventory control system for the Bradley Lake O&M contract, and evaluate the alternative AMMS feature at a future date. The attached August 26, 19393 HEA memo from Sam Matthews presents his preliminary analysis concerning utilization of the AMMS for HEA purposes. Lynn Whitmore of my staff visited AEA staff in Anchorage this week to evaluate options for transferring the Bradley Lake documents, records, and drawings to HEA. He found that all of Becthel's design and construction documents reside at the plantsite in about thirty (30) file cabinets. Several copies of the maintenance manuals are also maintained on-site and one of those copies could be made available for retention at HEA's offices. Based on his discussions with AEA staff, Lynn believes not all of the approximately 12,000 record documents currently maintained in Anchorage will need to be transferred to HEA. There are up to 8,000 record engineering drawings residing in two very large drawing storage cabinets. Lynn estimates that the documents now in Anchorage which should be transferred, including about 2,000 documents related to O&M activities, will require the transfer of about 20 file cabinets and their contents to HEA. We are currently analyzing changes in HEA's current office to accommodate these files, along with the office space needs of any new staff associated with the O&M contract. I believe this transmittal provides the remainder of the information you have requested to date. If you need anything more please don't hesitate to call me at 235-3336. Sincerely yours avid ait, P.E. Executive Manager of Engineering and Operations DLF/js SEP @2 ’93 @1:37PM HEA HOMER P.4 HOMER ELECTRIC ASSOCIATION, INC. BRADLEY LAKE INSTRUMENTATION AND CONTROL (I&C) O&M August 20, 1993 Bradley Lake Powerplant I&C requirements can be classified into four general areas: :o 2. a 4. Protective relay systems - digital and analog Control room direct instrumentation Process controllers - sequential operation - digital Woodward Governor - digital HEA’s proposed plantsite I&C O&M approach: ces 4. Protective relays are the "First Line" of equipment protection and accordingly, must be tested and calibrated periodically, in most cases annually. It is common to complete this work either with in-house staff or through use of a qualified independent contractor. Use of in- house staff is efficient and provides for maintaining expertise by staff. An Outside consultant can generally provide quality assurance but expertise cannot be maintained at the site for unusual or emergency problems. HEA proposes a combination of the above to achieve the benefits inherent in each approach. HEA staff will perform periodic testing/ calibration jointly with a technician from CEA (or other qualified utility). Both AEA and HEA are equipped with the latest (expensive) testing gear.CEA involvement will provide the necessary independent QA/QC function. Puture schedules and CEA involvement will be re-evaluated based on experience. HEA staff will maintain all on-site analog/digital instrumentation. HEA staff will troubleshoot problems with digital equipment such as process controllers/governor and replace cards/ components as necessary. Independent vendor technicians will be utilized as necessary. Same as 3. Project-related protective relays are also located at HEA’s Soldotna and Diamond Ridge substations. Similar to the O&M approach for the above plant site relays, CEA will be involved in the setting and coordination of the substation relays. Primary SEP @2 793 @1:37PM HEA HOMER P.S responsibility for the Soldotna relays resides with CEA while HEA is responsible for the Diamond Ridge relays. The capabilities of HEA in-house staff are presented in our July 22 application to AEA for O&M services. HEA’s System Engineer, Bob Ditton, will utilize the extensive expertise of Dave Chidester and Maynard Gross. Our two Power Plant Specialists, Jerry Winkler and Bob Fenimore, will also support this work through their cross training on Bradley Lake systems. HOMER ELECTRIC ASSN. INC. MATERIAL INVENTORY REPORT PAGE 36 a PRG. MATINVLT 15410 0893 YEAR-TO-DATE RUN DATE 08/04/93 04:56 PA __—-MAT_LTEM_______DESCRIPTION __________ BEGIN. PURCH... SALE__TRANF. MINOR OF/MTN ADJ __—s CONST WH BALANCE COST _—=FL , wo DRC MINOR VENDOR UNIT cosT) a a Coz : 5 a ‘ 2 = a 58 cgrerrrs ig esi crg Mere Gg D a ie ge 511.96 | 18 ® 0 0 Q 0 Q as 18 209.39 - nnn ot TOTALB Une. __4 11.634 122__- 4) oO 9 9 9 14- 108 1256.45 pl s8e1es3t_BuiTCH, esky cpa —_- 4 o SCO KcTe en, ear | 9 0 a-t “4 3964.85 TOTALS cg 0 991.213 4 0 o ° o 6 0 0 4 3964.85 [ $5426531 SWITCH, 25KV COAB i @ “Ngee oe ees a ° ° . 2 LO Osean BE 9 9 2 TOTALS cg 0 242.930 _- a 0 6 a 0 2 G fi 65256200 SuITCH,, 69K: BLADE 600A: sige o 9 8 ° 0 0 ea eye : 2 ses eee we TOTALS 0 at 222.620 OF ° 0 0 a) ° 0 LB a. ; 2 on “65456521 .SUITCH, 69KV. COABS .—-- ae fi =e ° ° ye rae o IQTALS cg 9 ___ 2170. 900 ere Te alll 9. ® KY at o Kil 9 Qo 8 ; 3 0 @.TA2° 9 a o 0 2 8 : i eas ,. ©S 76009400 SWITCH, OCR BYPASS 25KV¥ 12 0 a ® @ ° 0 1 .9 “- 1670:20 - is : ; -- 2 9 2 a 4 9 9 I> _ 2 26 4825.04 a : cs ‘TOTALS sj @ “730 185.57 coe 0 o ° o o o aos 6495.25 MA: i Seda " ss 7 zr H 65614000 SWITCH, REG BY 1SKV 400A ; ® ° ° o a e eliis 2 567.94 = - eo ee : ope t= . Bee 9 4 a i | 6 1703.82 r TOTALS sk 0 283.970 o a 9 ® o 0 Cee re 2271.76: MAX : FL a0 be iy ae : oO i 65626000 SWITCH, REC BY 25K GOOAN a: 0 0 0 0 0 0 ot o 00. oO a a serena) gees a o- ° 6 3- 2 z 6495.66 - eS = eee — 3 TOTALS sk 0 84 927.951 4 6 ® ® o e ® co 7 6495.66 i 3 = weit) uit _ Lil eee a ee n = SEP @2 Str ve 72 ws oor nem NICK ree S eS DATE: August 26, 1993 TO: Dave Fair FROM:{2/ Sam Matthews SUBJECT: Bradley Visit of August 25,1993 My opinion is that this trip was very worthwhile. We learned a great deal on a variety of subjects. The following is some of my thoughts on what we learned. Personnel: This has got to be our top priority when we assume the contract. Getting the personnel issues, including the union contract and on-site supervision, in order will make some of the other issues a lot easier to deal with. Automated Maintenance Management System and Personal Computers: At present they have several PC's at the site (| saw three) and | was informed that they were networked with the AEA Anchorage office. On site personnel did not know the details of the networking and | couldn't determine in the limited time available how they were doing it, so | can't comment on the technical details. They currently have a network system administrator who takes care of Bradley and the Four Dam Pool in addition to the Anchorage office. The reason for the PC's on site is to keep up the Automated Maintenance Management System (AMMS). One of the on site personnel walked me through the system for a brief and cursory look. It is based on the Advanced Revelation database software running under Microsoft Windows. There is currently a great deal of basic equipment and inventory information on the system. However, | am informed that there is a significant amount of information that is not yet entered. It was suggested that any on-site supervisor might be able to enter this information as well as be responsible for administration and daily entry to keep the information current and useful. Having the craftsmen try to keep it up detracts from their other work and assures that some relevant information might not get entered in a timely fashion. The AMMS consists of six databases: Equipment, Inventory, Purchasing, Vendor, Maintenance and Human Resources. Overall, it is supposed to be an integrated package, but | am informed that it has some shortcomings and in some cases is awkward to use. As near as | could determine, they have made some efforts to keep up the information as best they could, but they haven't been printing out any regular reports and | don't know of anyone in management who would be reviewing the information for decision making purposes. Being a new plant the information would be limited at this time. However, building the databases is very important for the future. We will have some decisions to make here. | recommend that we keep this AMMS and SEP Ye “93 1! 4¥PM HEAR HOMER P.8 HEA Memo of August 26, 1993 Page 2 as soon as possible put some resources into it to get it up to date and as complete as possible before some valuable information is lost. This system is the basis for future maintenance scheduling. One big issue of this system is lack of adequate cost accounting and how to bring relevant costs in to match the other information. According to the overview description | obtained, the system will work without the Purchasing and Receiving portion if we choose not to use it. My feeling at present is that we probably shouidn't use it, but this would be subject to further investigation and talking with Hobson and Porter. According to on site personnel the Inventory portion is up to date with all the small stuff entered, It is lacking some of the bigger items laying around the site. A decision as to whether to continue with this portion would be somewhat dependent on the decision concerning Purchasing and Receiving. The ultimate fate of this AMMS is dependent on how we think we want to manage the Bradley O&M contract. | would recommend we put together an internal management plan addressing organizational relationships, internal and external reports, computer resources to be utilized, software, data entry, maintenance history requirements, cost accounting and blending with other information, purchasing and receiving, inventory and other details necessary to define how to accomplish our goals and objectives. M082693.BRD Attachment: Overview of Bradley AMMS SEP G2 ’93 @1:4@PM HEA HOMER P.9 Ba. Ue, AMMS SECTION 1 INTRODUCTION 1.1 Purpose and Background The purpose of the Automated Maintenance Management System (AMMS) Project is to improve the effectiveness of the maintenance program at the Bradley Lake Project (BLP). This implementation manual serves as an instructional tool for the users of the Bradley Lake Project AMMS. The manual is comprised of four sections with supporting appendices, providing the user with an overview of the system software and hardware, a description of how this system interfaces with the Bradley Lake Project Operation & Maintenance Manual, and detailed instruction on how to logon and use the Bradley Lake Project AMMS. Section 1 of the manual provides an introduction to the Bradley Lake Project AMMS and outlines the purpose of both the manual and the AMMS system. This section also provides background information concerning the Software and Hardware Configuration, System Communications, Operations and Maintenance Manual Interface, and the System Administrator Interface. Therefore, those users who are already familiar with this information can turn to Section 2 directly. Section 2 describes the computer logon procedure as well as how to gain access to the AMMS software. This section describes the simple commands which are required to access the Bradley Lake Project AMMS Main Menu in addition to the fundamental commands and keystrokes that are required to operate the system. The Bradley Lake Project AMMS Training Course provided in Appendix F provides detailed lessons on how to use the AMMS system. Section 3, entitled Maintenance Management System Database Description, describes the six major databases that comprise the Bradley Lake Project AMMS. These databases include; Equipment, Inventory, Purchasing, Vendor, Maintenance, and Human Resources. Section 4 contains the System Training Lesson Outlines that were used to prepare the detailed lessons provided in the Bradley Lake Project AMMS Training Course found in Appendix F, 1.2 Automated Maintenance Management System Overview The Bradley Lake Project Automated Maintenance Management System is a microcomputer based software system designed to assist in the management of all aspects of plant and facility maintenance. The Bradley Lake system represents the state-of-the-art in microcomputer maintenance management software, providing a wide range of standard Let July 12, 1991 SEP @2 ’93 @1:41PM HEA HOMER P.10 features as well as powerful customization tools. The Bradley Lake Maintenance Management System: Stores information concerning installed or extra capital equipment, all bill of materials needed to maintain the equipment, and any required Preventive Maintenance (PM) actions. Stores information concerning the parts and materials used in maintaining equipment or facilities. Stores descriptions of procedures, materials, crafts and crews needed to pre- actively maintain a piece of equipment. This can include Warranty PM’s, Life Cycle PM’s, or any other regular preventive maintenance routines. Maintains a complete Purchasing and Receiving System Integrated with Inventory. 7 Accumulates costs against Preventive and Corrective Maintenance Work Orders and Equipment. Archives Work Orders to provide sorting and retrieval in various combinations for planning, cost, and engineering analysis of failures. Provides multi-level reporting capability to provide cost and other information from the plant level down to the individual component. Maintains a file of pertinent personnel records along with vacation schedules, overtime records, training records and skill levels. Stores information concerning spare part and equipment vendors. 1.3 Software Configuration The computer system installed at the Bradley Lake Project uses two types of software; the Automated Maintenance Management System (AMMS) software and a number of Project Support Programs, The majority of the AMMS screens and reports have not been modified in order to provide uniformity throughout the various projects and to ease software control. The Bradley Lake Project AMMS is a personal computer based maintenance management system running under MS DOS version 4.01. The software was developed ssing the Advanced Revelation database management system. The software is installed in a series of modules and has the ability to allow the user to make changes to the program without the need of expert technical assistance. 1-2 July 12, 1991 SEP @2 ’93 @1:41PM HEA HOMER ea In addition to the AMMS software, a number of Project Support Programs reside on the Bradley Lake Project’s workstation. These programs include: : Microsoft (MS) Disk Operating System (DOS) Version 4.01 . MS Windows Version 3.0 (Graphical Environment Software) : Carbon Copy Plus Version 5.1 (Communications Software) . Maynard (Tape Drive Operations Software) 14 Hardware Configuration The Bradley Lake Project workstation hardware consists of the following; 1) HP Vectra RS-25C, M-150E computer. This computer contains HP Standard keyboard 4MB SIMM Kit for HP RS-25C Paradise Professional (VGA, 512KB RAM) Microsoft Bus Mouse w/windows/3.0 Everex Evercom-24 Baud Internal Modem 90387-25 Math Coprocessor HP 5 1/4 inch disk drive Maynard 150Q Internal Tape Backup 2) HP VGA Color Monitgr, D1182A 3) Okidata 391 Line printer 4) Unison Uninterruptible Power Supply The workstation for the system is located on the project site because this is where a majority of the plant maintenance information will be captured. In addition to the above aardware, AEA may consider future additional workstations and the implementation of a ‘ocal area network to remotely access their project sites for receipt of maintenance and purchase requests, review of maintenance performance, performance of maintenance cos: analyses. and receipt of management reports. 15 System Communications The principal form of communication between workstations is via modem. The Bradley Lake Project has a fully functional personal computer workstation on which the project’s AMMS software resides. The workstation is equipped with a modem and a copy of the Carbon Copy software. This modem and software will be used by AEA and other project 1-3 July 12, 1991 The second is the Equipment Specific O&M manuals developed as part of the construction phase of the project. The third and final reference is the various vendor technical manuals that cover a wide range of equipment models and types. 7 System Administrator and User Interface The Alaska Energy Authority has appointed a System Administrator for the Automated Maintenance Management System Project. This individual will provide system operation and maintenance services to the Bradley Lake Project. The System Administrator is responsible for the monitoring and control of the AMMS hardware and software for the Four Dam Pool and Bradley Lake Projects, and is available for all questions concerning the system. The System Administrator will insure the uniformity of the system installation and operation process as well as control changes to the system. The System Administrator will be responsible for modifying the initial System access and sign on security levels and access codes. Any proposed changes to the system design should be addressed to this individual for evaluation and possible implementation to other projects. The System Administrator, via the systems internal modem and Carbon Copy softwaré, has the capability of remotely accessing the projects AMMS and providing system support services as required. The System Administrator will issue a series of administrative orders which fully describe the control of the system hardware and software. The user similarly will be responsible for the initial review and comment on system database information. During the system training phase of the AMMS project, the various system users will access all system databases and be allowed to comment on the accuracy of the entered data. At this time, all inaccuracies will be corrected. Following the system training phase, the AMMS will be turned over to the users. It will then be the responsibility of the users to enter any new maintenance, equipment, inventory, or support data that becomes available. The user will be responsible for using the system maintenance module to initiate, plan, schedule, perform, and close the system work orders, thus creating an equipment maintenance and cost history database. The system is equipped with a Purchasing Module that may be used by AEA to help support Purchasing activities. It is recommended that this module be used, but it is not requirement of the system. The option is left with AEA management as how to most effectively use this system knowing that other Purchasing systems exist within AEA. The system user is also responsible for monitoring the overall operation of the system hardware and software and reporting any problems or possible enhancements to the system administrator. 1-5 July 2, 1991