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File:
ALASKA ENERGY AUTHORITY P14. ee LC No.: TRIP REPORT | Date: August 31, 1993
By: Brian Gray
” Chief recnenieat AC
Engineer
Location and Dates of Trip:
Buckland, Selawik, 'NOOfVik} Kiana, Kivalina, and Golovin, August 26 through 29, 1993
NWAR BEE Persons Accompanying on Trip:
Jim St. George (Contractor for NWAB School District)
Purpose of Trip:
Inspection of bulk fuel upgrade projects and site investigations for futgerepair projects
Significant Contacts:
Significant Events:
Uncorrected Problems:
none
Daily Travel Log:
August 26, 1993 | departed Anchorage at 9:15 AM arriving in Kotzebue at 10:45
AM. | met Jim St. George at the airport and we departed
immediately on a charter arriving in Buckland at 11:30 AM. The
project was complete as far as our scope was concerned with
the only work remaining being connection of boilers to
distribution piping which is to be performed by District
Maintenance staff. The overall layout and quality of
workmanship was excellent.
We departed Buckland at 12:00 PM arriving in Selawik at 12:30
PM. The project was substantially complete - all school tanks
were installed on new foundations, the fill pipeline and manifold
were complete, and the connection to Alaska Village Electric
Coop was complete. All the work looked excellent. The tank
foundation system appears to have worked well. The project
was very labor intensive since all dirt work, leveling, moving
tanks, and hauling materials had to be done by hand (there was
93Q3\BC5329.D0C(1)
Trip Report
August 31, 1993
Page 2
August 27, 1993
93Q3\BC5329.DOC(2)
no heavy equipment available and the soils were too soft,
anyway). A budget and grant revision will probably be required
once all the costs are determined. Work remaining consists
primarily of connection of branch piping to day tanks and
revising day tank foundations. The project should be complete
by September 1, 1993.
We departed Selawik at 2:30 PM arriving in Kiana at 3:00 PM.
We performed a cursory inspection of the local fuel facilities.
The high school has a welded fill line that was cut in 100's
sections, relocated, and reassembled with victaulic couplings
and a welded manifold with no flex connectors. The line should
be repaired with a coupled of existing weld joints cut open and
inspected for integrity, existing victaulic joints replaced with
welded joints, new flex connectors, and possible new valves.
The fill pipeline that serves AVEC, the City and the Elementary
School is a victaulic disaster waiting to happen. The AVEC
manifold is OK (typical AVEC) but should be replaced while the
City and Elementary School manifolds are nothing short of a
nightmare. A repair project replacing the entire mess should be
performed next year. The City was receiving fuel at the time of
our inspection and several weeps and drips were observed. The
Kiana Trading Post (Don Dorsey) retail facility is in reasonably
good shape but was recently cited by the Fire Marshall and is on
a lot that is too small to allow proper renovation.
We met briefly with Don Dorsey, Rose (City Administrator), and
Joe Hill (a local contractor) and discussed the fuel situation. |
then met with the Water Plant operator and checked the
operation of the Waste Heat System. At the WHM the following
readings were taken: Engine In 198°, Engine Out 196°, WH
Supply 200°, WH Return 88°, WH Pressure 27PSi. At the water
plant the pressure was 10 PSi. The glycol concentration was
good to -10°F (optical and litmus) and the inhibitor level was 3.
The operator said he hadn't been adding any water because he
didn't want to dilute it. He said sometimes the pressure will go
down to 0 and then come back up to 7 or 10 later. | couldn't find
an air fitting on the new extrol tank and | suspect that the tank
may be dry. | think we should add some glycol and increase
system pressure to at least 15PSi which may require changing
Pressure Relief Valves in WH Module.
We departed Kiana at 5:30 PM arriving in Noorvik at 6:00 PM.
We spent the evening designing repairs for the Elementary
School fuel system. We stayed overnight at the high school at
no cost.
We finished details on the Elementary school repair design and
then went to the City office and met briefly with Glen Skin (City
Administrator) and members of the local bulk fuel task force.
We discussed options for the consolidated tank farm project and
made plans to have a full task force meeting in September when
| come up for Noorvik inspection and Kiana design.
Trip Report
August 31, 1993
Page 3
August 28, 1993
Copies to:
Travel Authorization PR#
Travel Expense Request
File:
Enclosures:
93Q3\BC5329.D0C(3)
We departed Noorvik at 10:45 AM arriving in Kotzebue at 11:00
AM. We tried to catch Paul Weisner but he was unavailable.
We departed Kotzebue at 12:00 PM arriving in Kivalina at 12:30
PM. We met briefly with the school principal and maintenance
man and the native store manager. We then surveyed all the
tank farms in town and prepared designs for repair of piping at
the native store, school and AVEC. The AVEC tank farm was
OK and there was a new liner and timbers on site but the fill line
is in poor shape and the manifold should be replaced. The
school tanks need to be sandblasted and painted and all of the
piping (fill, distribution, and manifold) needs to be completely
redone. The native store tank farm is an atrocity beyond
description. Half of the tanks are rusted beyond repair, the other
half desperately need sandblasting and painting, the piping is a
conglomeration of rubber hose and just about every other bad
thing you can imagine. In addition, the tanks are in very close
proximity to the store, houses, and a rapidly eroding beach. The
entire facility needs to be nuked and a new one built on a clean
site (the existing site is too small and highly contaminated).
However, the only available land left is a portion of the school
tract south of the school tank farm. | obtained information on
the 2 existing city tanks at the water plant but didn't prepare any
designs since PHS has a new double walled tank and a stack of
threaded pipe to go along with their washeteria project. We'll
probably have to wait to see what kind of mischief the big $$
federal boys have in mind before we will know what kind of a
mess we'll have to clean up. There is also a single National
Guard tank that appears to get fuel straight off the barge (it is
right next to AVEC's fill point). | didn't survey it due to time
constraints. We departed Kivalina at 7:00 PM arriving in
Kotzebue at 9:00 PM. We stopped briefly in Pt. Hope and
looked at the new multi-million dollar North Slope Borough fuel
system - very nice but totally out of our league. | spent the night
in Kotzebue and paid for lodging at Drake's Camp.
| departed Kotzebue at 8:15 AM arriving in Nome at 8:45 AM. |
departed Nome at 10:00 AM arriving in Golovin at 11:00 AM. |
inspected the project and met with the crew. The work is
coming along well and the project should be completed by
September 2 or 3 if all goes well. The work that has been
completed to date is excellent and the finished product should
be a first-class facility. The quality of workmanship and
attention to detail is excellent. | went over work items remaining
with Bob Weber the project superintendent. | departed Golovin
at 4:20 PM arriving in Nome at 5:00 PM. | departed Nome at
7:30 PM arriving in Anchorage at 8:45 PM.
State of Alaska
DS walter J. Hickel, Governor
Alaska Energy Authority
A Public Corporation
July 30, 1993
Mr. Edwin Gonion, Superintendent
Northwest Arctic Borough School District
P.O. Box 51 Kotzebue, AK 99752
Subject: Grant Agreement Nos. 2803201 and 2803202 for the Noorvik and
Buckland Bulk Fuel Upgrade Projects
Dear Mr. Gonion:
I have enclosed two originals of each of the grant agreements for your signature. Please
sign all originals of both agreements and return them to me as soon as possible. We will
send an original of each agreement to you upon approval by our Executive Director.
As you probably know, certain programs of the Energy Authority will be transferred to the
Department of Community and Regional Affairs on or before December 31, 1993. This
transfer will not affect the enclosed agreements. Article C, Paragraph 8, Binding Effect,
means that these grant agreements extend to whatever organization succeeds the Energy
Authority in the management of these programs.
We are looking forward to working with you on this Project.
dildo te
David Denig-Chakroff
Director, Rural Programs
Enclosures as stated
ce: Brian Gray, Alaska Energy Authority
DDC/MH
PO. Box 190869 701 East Tudor Road ~=Anchorage, Alaska 99519-0869 (907) 561-7877 Fax: (907) 561-8584
FN:nwabsdl2/1993Q3/mh
State of Alaska
Walter J. Hickel, Governor
Alaska Energy Authority
A Public Corporation
September 9, 1993
Mr. Edwin Gonion
Superintendent Northwest Arctic Borough School District
P.O. Box 51
Kotzebue, AK 99752
Subject: Project Agreement No. 2803201
Dear Mr. Gonion:
Original copies of the subject agreements for the Noorvik Northwest Arctic Borough School
District Bulk Fuel Upgrade project are enclosed for your files. The Division of Energy - as
required by state statute- has also forwarded a copy of this agreement to the Department of
Labor. We are required to notify the Department of Labor about construction projects that use
state funds. It is the responsibility of the Northwest Arctic Borough School District to contact
the Department of Labor directly to determine whether wages paid on this project are subject to
Alaska Statute 36.05 (Little Davis Bacon) if you have any construction activities.
The Department of Community and Regional Affairs (DCRA), Division of Energy, is the agency
that has assumed responsibility for certain programs that were formerly administered by the Alaska Energy Authority. Article C, Paragraph 8, Binding Effect, means that this agreement is
binding upon DCRA, Division of Energy, as the successor organization to the Energy Authority.
If you have any questions about the scope, schedule or procedures for this project, please contact
Brian Gray, Chief Mechanical Engineer at (800) 478-7877.
We are pleased to be
Clin Lf , David Denig-Chakroff
Manager/Engineering and¥echnical Seérfices
EKN:DDC:be
le to assist with this project.
Enclosures as stated.
ce: Senator Al Adams, Alaska State Legislature
Representative Eileen McLean, Alaska State Legislature
Pau a, Wage and Hour Administration, Department of Labor, Anchorage
aska Energy Authority
PO. Box 190869 701 EastTudorRoad Anchorage, Alaska 99519-0869 (907) 561-7877 Fax: (907) 561-8584
93Q3\BC5362
Contract No. 2803201
ALASKA ENERGY AUTHORITY GRANT AGREEMENT
Noorvik NWABSD BFU
THIS AGREEMENT and its appendices and attachments, entered into this day of CM. , 1993, between the ALASKA ENERGY AUTHORITY (the Energy Authority) and the NORTHWEST ARCTIC BOROUGH SCHOOL DISTRICT (the Grantee) provides for a grant to perform the services described in Appendix A (the Project). This Agreement is effective through December 31, 1993.
ARTICLE A. ALASKA ENERGY AUTHORITY COVENANTS
The Energy Authority will:
a Grant to the Grantee an amount, not-to-exceed $50,000 . perform the activities described in Appendix A, Scope’ of Work and disburse the grant in accordance with Appendix B, Grant Disbursement and Accounting Pr lure.
2 Account for the Grantee's grant funds in the Alaska State Accounting System (AKSAS) in accordance with the funding sources and account codes referenced in Appendix B, Project Funding Sources.
3. Provide advice and assistance to the Grantee on administrative, management and technical matters relating to the Project.
4. Inspect the Project when it is substantially complete and approve the construction or provide the Grantee with a detailed Mist of corrective actions required for final Project approval.
5: Abide by the terms, conditions, and covenants provided in Appendices A and B and Attachment I.
ARTICLE B. GRANTEE COVENANTS
The Grantee will:
ie Expend grant funds only for the purposes provided for under this Agreement.
2. Perform the Scope of Work described in Appendix A.
3. Ensure all necessary access in and around the Project site is provided to Energy Authority staff and designated contractors or consultants during the time the Project is underway and during any follow up visits to the site.
Noorvik NWABSD BFU Grant Agreement
Page 2 of 13
4. Obtain all easements and other approvals necessary to establish i. mass legal right and authority to construct, maintain and operate its facilities.
5. Construct the Project, including, if applicable, issuing Invitations to
Bid (ITB) or Requests for Proposals (RFP) and selecting contractors. Maintain oversight responsibility for all matters related to Project construction including choices of scheduling, manpower, methods of construction, procurement of
materials, and procedures for administering the Project, disposing of surplus
equipment, and issuing a Notice of Project Completion.
6. Provide written notification to the Energy Authority when construction is substantially complete and request an Energy Authority inspection of the Project.
te Invoice the Energy Authority for reimbursement of actual Project
costs in accordance with the billing procedure described in Appendix B, Section Il.
8. Within 15 days after all Project invoices have been paid, issue a Notice of Project Completion (Attachment |).
9. Upon completion of the Project, accept responsibility for operation
and maintenance of Project facilities, select qualified personnel to be trained to operate and maintain the facilities, and operate and maintain the system in strict compliance with the Uniform Fire Code and all U.S. Coast Guard and U.S. Environmental Protection Agency requirements for the life of Project facilities.
10. Abide by the terms, conditions, and covenants provided in
Appendices A and B and Attachment I.
ARTICLE C. MUTUAL COVENANTS
The Energy Authority, and the Grantee agree to the following:
a Indemnification. (a) The Energy Authority, and the Grantee shall indemnify, save harmless and defend the other party to this Agreement, its officers, agents, servants, and employees from all liability, including costs and expenses, for all actions or claims resulting from injuries or damages sustained by any person or property arising directly or indirectly as a result of any error,
omission or negligent act of the indemnifying party, its officers, agents, servants,
or employees or anyone directly or indirectly employed by it in the performance
of this Agreement.
(b) All actions or claims, including costs and expenses, resulting from
injuries or damages sustained by any person or property arising directly or
indirectly from performance of this Agreement which are caused by the joint
negligence of the Energy Authority and the Grantee shall be apportioned on a comparative fault basis. Any such joint negligence on the part of the Energy
Authority must be a direct result of active involvement by the Energy Authority.
2 Termination. The Energy Authority shall have the right to terminate
this agreement for the reasons set out in this section. The Grantee shall have
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Noorvik NWABSD BFU Grant Agreement Page 3 of 13
no rights to compensation or damages for termination, except as provided in this Paragraph.
(a) Grounds for Termination. This contract may be terminated for the convenience of the Energy Authority or for cause. In this section, "cause" shall mean the provision of incorrect or misleading information by the Grantee or the Grantee's failure to provide information which would have influenced Energy
Authority actions. In order to form the basis for termination for cause, the incorrect, misleading, or omitted information must be material.
(b) | Compensation.
(i) Termination forCause. If this agreement is terminated for cause, the Grantee shall be entitled to no compensation. The Grantee shall reimburse the Energy Authority for all funds received by the
Grantee plus any costs incurred by the Energy Authority to collect funds subject
to reimbursement.
(ii) Termination for the Convenience of the Energy Authority. | The Grantee shall not reimburse AEA for funds expended prior to
the date of termination and shall be made whole with respect to all expenditures
prior to the date of termination. The Grantee shall be entitled to reimbursement for any expenditures it has made, including matching funds, up to the date it is notified of termination. However, prior to making any claim or demand for such reimbursement, the Grantee shall use its best effort to reduce the amount of such reimbursement through any means legally available to it.
(iii) Disputes. Disputes under these termination proceedings shall be resolved under Section 6, Disputes, below.
3. Availability of Funding. The Grantee acknowledges that this Agreement is subject to availability of money from the State of Alaska. Upon approval of this Agreement, funds to cover the state's obligation under this Agreement will be encumbered in the Alaska State Accounting System (AKSAS).
4. Audit Requirements. This Agreement is subject to the audit requirements of Title 2, Chapter 45 (Grant Administration) of the Alaska Administrative Code (AAC), commonly referred to as the "Single Audit Regulation."
5. Parties Shall Not Act as Agents of Each Other. It is agreed that the
Grantee, its icers, agents, servants and employees shall act in an independent capacity and not as agents of the at Authority in the performance of this Agreement. It is further agreed that the Energy Authority, its officers, agents, servants and employees shall act in an independent capacity and not as agents of the Grantee in the performance of this Agreement.
6. Disputes. Any party to this Agreement may bring an action against any other party in the superior court for the State of Alaska to resolve a dispute arising under this Agreement. Any lawsuit ae tears Agreement shall be heard by the Superior Court, Third Judicial District at Anchorage.
ie Rights of Other Parties. It is the intent of the parties that this Agreement confers no rights on any person or entity not a party to this
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Agreement. The parties agree that no person is a third party beneficiary of this Agreement and this Agreement creates no third party rights. Specifically, any
person who is not a party to this Agreement shall be precluded from bringing any
action asserting the liability of a party or asserting any right against a party to this Agreement, through the terms of this Agreement. No person, other than a
party to this Agreement, may bring any action based upon this Agreement for personal injuries, property damages, or otherwise.
8. Binding Effect. This Agreement and all of its terms, covenants,
conditions, attachments and appendices represent the entire Agreement and
shall extend to and be binding upon the respective heirs, executors,
administrators, grantees, successors and assigns of the parties to this
Agreement.
9. Severability. If any section, paragraph, clause or provision of this
Agreement or any Agreement referred to in this Agreement shall be finally adjudicated by a court of competent jurisdiction to be invalid or unenforceable,
the remainder of this Agreement shall be unaffected by such adjudication and all the remaining provisions of this Agreement shall remain in full force and effect
as if such section, paragraph, clause or provision or any part thereof so adjudicated to be invalid had not been included herein.
10. Declaration of Public Benefit. The parties acknowledge that the
Project is to be constructed for the benefit of the general public and will not deny
any person use of Project facilities due to race, religion, color, sex, marital
status, age, or national origin.
11. Notices. Any notice required of either party shall be in writing and,
unless receipt of such notice is expressly required by the terms of this
Agreement, shall be deemed served when deposited in the mail in a sealed
envelope, with sufficient first class postage affixed, and addressed to the
appropriate party. The notices shall be sent to each party's place of business, which in the case of the Grantee shall be:
Edwin Gonion, Superintendent Northwest Arctic Borough School District P.O. Box 51
776 Third Avenue
Kotzebue, AK 99752 Phone (907) 442-3472 Fax (907) 442-2392
in the case of the Energy Authority shall be:
Donald Harris, Director
Department of Community & Regional Affairs, Division of Energy
on behalf of the Alaska Energy Authority P.O. Box 190869 Anchorage, Alaska 99519-0869 Phone (907) 561-7877 or (800) 478-7877 Fax (907) 561-8584
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Noorvik NWABSD BFU Grant Agreement Page 5 of 13
THIS AGREEMENT has been reviewed, agreed to, and executed by the
following parties:
for the NORTHWEST ARCTIC BOROUGH SCHOOL DISTRICT
by HL U8 -F2
(Signature) (Date)
Edwin T. Gonion, Superintendent
(Name Printed) (Title)
STATE OF ALASKA
ss.
SECOND JUDICIAL DISTRICT )
Thg foregqing Agreement was acknow! oe ged bgfore me this (ee day of
1993, by z AmB
the A> ° the WcHtiest Arctic Borough chool
District.
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Noorvik NWABSD BFU Grant Agreement
Page 6 of 13
on behalf of
ALASKA ENERGY AUTHORITY
Ahi
by a onald Harris (Date) Director, Division of Energy
STATE OF ALASKA )
) ss. THIRD JUDICIAL DISTRICT )
The foregoing Agreement was acknowledged before me this Me day of ii Tage 1993, by Donald darrio the [4.98 CT of the Department of Community & Regional Affairs, Division of Energy.
Qevu A Ganthaor.
Notary Public, State of Alaska My Commission Expires: Oct /Z_/9793
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Noorvik NWABSD BFU Grant Agreement
Page 7 of 13
APPENDIX A
I. PROJECT DESCRIPTION AND SCHEDULE
The bulk fuel fill and distribution facilities in Noorvik owned by the Northwest Arctic Borough School District (NWABSD) are in poor condition and represent a significant environmental threat as well as a threat to the health and safety of the residents of the community. The piping system serving NWABSD is in extreme disrepair and has numerous active leaks. The purpose of this Project is to bring the bulk fuel fill and distribution facilities into compliance with current
State and Federal codes and regulations and reduce environmental, health and —_— risks by replacing the fill and distribution piping serving school district
acilities.
This Project will be completed by December 31, 1993.
Il. SCOPE OF WORK
The Grantee will:
a Ensure that all permit and right of way activities are completed pursuant to Article B, Paragraph 4 before starting construction of the Project.
2. Install new valves and manifold on the tanks owned by the Grantee.
3. Install new distribution piping from the school's storage tanks to the school's day tanks and modify the day tanks by adding overfill protection and
new valves.
4. Prepare as-built sketches of the completed Project in sufficient
detail to allow preparation of as-built drawings by others.
5. Ensure that the facilities are operated in strict compliance with all State and Federal regulatory requirements.
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APPENDIX B
I. PROJECT FUNDING SOURCES
A. Alaska Energy Authority
Not-to-Exceed Account Authorization AEA Ledger Code Amount
FY93 Bulk Fuel System Upgrades LC 81837709 $50,000 AR 32480, CC 08162207
Il. GRANT DISBURSEMENT AND ACCOUNTING PROCEDURE
A. The Energy Authority will:
ae Disburse Project grant funds from the Alaska State Accounting System (AKSAS), using the accounts listed in Section | A above.
2s Pay the Grantee's invoices as follows:
a. Upon receipt of an invoice requesting payment, pay $25,000 (50%) of the total grant amount in advance to cover the
eligible costs of materials purchases, shipping, Project administration and construction. Eligible costs are defined in Section III below.
b. Upon completion of construction, inspection and approval by the Energy Authority, and receipt of the Grantee's documentation of actual expenses for the 50% advance, and upon receipt of an invoice and supporting documentation for remaining project costs, pay $25,000 or the remainder of the total eligible project costs, whichever is less.
B. The Grantee will:
1. Invoice the Energy Authority for Project expenses as provided for
in Paragraph A above, and provide supporting documentation for costs incurred.
2 — completion of the Project and payment of ame bills, ni ol authorize the Energy Authority, to liquidate any grant funds authorized for the Project but not expended under this Agreement.
ll. ELIGIBLE COSTS
The Grantee shall be reimbursed for reasonable, actual expenses for the following items associated with construction of the Project:
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A. Payroll Costs
Payroll costs shall comprise salaries paid to Grantee personnel for time worked directly on the Project plus fringe benefits including all payroll taxes and insurance as well as vacation, holiday, sick leave and retirement benefits.
B. Overhead Costs
Overhead costs shall include those costs of doing business which must be paid out of Project revenue but cannot be directly
assigned to the Project, such as office space and equipment, insurance and taxes other than income taxes and those taxes
associated with salary costs, executive and administrative expenses, plus other necessary costs for conducting business.
Cc. Direct Non-Salary Costs
These costs must be directly attributable to the Project and shall include the following:
(1) The costs associated with consultants, inspectors,
surveyors, contractors, and other services required to construct the
Project.
(2) The cost of materials and supplies purchased by the
Grantee and used in the construction of the Project.
(3) The Grantee's costs of reproducing _ plans, specifications, maps, reports, and other documents.
(4) The cost of long distance communication.
(5) | Purchase of small equipment or tools needed in the construction of the Project.
IV. INELIGIBLE COSTS
The Grantee will not be reimbursed for the following items associated with
the design and construction of the Project:
A. Bad Debts
This includes expenses of collection.
B. Bonuses and Commissions
And similar compensation under any other name, which
is not pursuant to this agreement, or which provides compensation to
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an employee in excess of reasonable compensation for the services
rendered, or in connection with obtaining or negotiating for a State of
Alaska contract or a modification thereto.
Cc. Entertainment Expenses
All entertainment expenses are disallowed without
regard to the purpose. State employees are not to be entertained by
the Grantee for any business or social purpose.
D. Fines or Penalties
Including assessed interest, resulting from violation of,
or failure of, the Grantee to comply with Federal, State, or local laws
or regulations, except when incurred as a result of complying with the
provisions of this agreement.
E. Insurance Premiums
Including any provision of a self-insurance reserve on
the life of any person.
F. Interest
However represented, bond discounts and expenses,
and costs of financing and refinancing operations.
G. Losses
Including litigation expenses, counsel fees and
settlements resulting from the Grantee's negligence in the
management of the Project. Also includes any losses that may
otherwise be compensated for under the Grantee's insurance policy.
H. Membership
Includes fees for memberships in trade, business and
professional organizations.
. Travel Expenses
Includes travel expenses for activities that do not
directly support the purposes of the Project.
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ATTACHMENT |
Notice of Project Completion
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Noorvik NWABSD BFU Grant Agreement Page 12 of 13
NOTICE OF PROJECT COMPLETION
Date:
Project Name Noorvik NWABSD BFU
Contracting Party Northwest Arctic Borough School District
AEA Contract No. 2803201
Agreement Execution Date
ALASKA ENERGY AUTHORITY acknowledges that the Project referenced above has been completed, and that all tasks have been
satisfactorily carried out in accordance with the terms and conditions of the construction Agreement.
David Denig-Chakroff ate
Director, Rural Programs
The foregoing Notice of Project Completion was acknowledged before me this
7 of , 1993, by David Denig-Chakroff, Director of Rural Programs.
STATE OF ALASKA ) ) ss.
THIRD JUDICIAL DISTRICT )
Notary Public, State of Alaska My Commission Expires:
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NORTHWEST ARCTIC BOROUGH SCHOOL DISTRICT certifies that the Project named above is complete in accordance with the terms and conditions of AEA Agreement No. 2803201.
NORTHWEST ARCTIC BOROUGH SCHOOL DISTRICT acknowledges that all expenses incurred under the Agreement have been paid in full, and no further claims for reimbursement can be made.
Authorized Signature Title
(Name Printed) ate
STATE OF ALASKA )
) ss. SECOND JUDICIAL DISTRICT )
The foregoing Notice of Project Completion was acknowledged before me this day of , 1993, by. : the of the Northwest Arctic Borough School District.
Notary Public, State of Alaska My Commission Expires
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State of Alaska
DS Walter J. Hickel, Governor
Alaska Energy Authority
A Public Corporation
July 23, 1993
Paul Weisner, Director: Property Services
Northwest Arctic Borough School District P.O. Box 51
Kotzebue, AK 99752
Re: Buckland and Noorvik Fuel System Repairs
Dear Mr. Weisner:
Energy Authority budgets have recently been approved to provide grants for up to $30,000 for fuel system repairs in Buckland and up to $50,000 for fuel system repairs in Noorvik. We will be forwarding grant agreements to you in the very near future.
We appreciate the opportunity to work with you on these vital projects. If you have any questions feel free to call me or Brian Gray, Chief Mechanical Engineer, at 561-7877.
Sincerely, Voir, Brian C. Gray, P.E.
Chief Mechanical E
ineer
BUCKBGL1
PO. Box 190869 701 East Tudor Road Anchorage, Alaska 99519-0869 (907) 561-7877 Fax: (907) 561-8584
Vo- 20-1983 14:55 80 744e2401 NwAssSl MAINTENSNCE P.e2
Northwest Arctic Borough Schoo! District NOATAK ; :
Box 81 ia VALNA——e } : . tana
KOTZEBUE, ALABKA 75a OSEAN. a (907) 449.3472 Sones @ananan
. MOORE
June 10, 1993
Brian Gray
Alaska Energy Authority
P.O. Box 190869
Anchorage, AK 99519-0869
Dear Brian:
The Northwest Arctic Borough School District hereby applies for a
grant to perform repairs on the Buckland and Noorvik Schools fuel oil fill,
transfer, and storage systems. This will enable the District to comply with
U.S. Coast Guard regulations.
We are asking for amounts not to exceed $30,000 for Buckland and
$50,000 for Noorvik. Work will be done in accordance with design
recommendations made by you on the recent trip to Buckland and Noorvik
with District Property Services Department staff.
The District greatly appreciates the assistance of your organization
with this important work. If you have any further questions, please call
me at 442-3476.
Sincerely,
LL Chu»
Paul Weisner
Director: Property Services.
cc. John Rogers, Special Ass't. to Superintendent
file
Northwest Arctic Borough School District NOATAK BOX 51 7 et KOTZEBUE, ALASKA 99752 DEERING it pect (907) 442-3472 woman er (——.
KLCEIVED
May 27, 1993 JUN 0 1 1993
Mr. Brian Gray ALASKA ETF °Y AUTHORITY Alaska Energy Authority
P.O. Box 190869
Anchorage, AK 99519-0869
Dear Brian:
Enclosed is the resolution passed by the Northwest Arctic Borough School
District for accepting funding assistance from the Alaska Energy Authority
to repair fuel piping systems at village school sites to help meet Coast
Guard regulations. I will look forward to working with you on these
projects.
If you have any questions, feel free to contact me at 442-3476.
Sincerely, pl (ito,
Paul C. Weisner
Director: Property Services
Enclosure: Board Resolution
ce. John Rogers, Special Assistant to the Superintendent
file
Northwest Arctic Borough School District ONT A raaat ‘ ree KUANA BOX 51 job a ‘— awecer KOTZEBUE, ALASKA 99752 eft (907) 442:3472 Seana ee
'NOORVEK RESOLUTION 93-008
Whereas, The Northwest Arctic Borough School District has fuel storage and transmission facilities at all
of the school sites, and;
Whereas, The Coast Guard has recently notified the School District that some of these fuel storage and
transmission facilities do not meet current codes that pertain to such facilities; and,
Whereas, The Northwest Arctic Borough School District desires to bring these fuel storage and
transmission facilities up to current code; and,
Whereas, The Alaska Energy Authority has funding available to assist in correcting the deficiencies
identified in our fuel storage and transfer facilities.
Now Therefore be it mutually resolved that the Board of Education of the Northwest Arctic Borough
School District requests a grant from the Alaska Energy Authority for the purpose of correcting the deficiencies
identified in the Northwest Arctic Borough School District fuel storage and transmission facilities.
Adopted May 25, 1993 at a duly convened regular meeting of the Northwest Arctic Borough School
District Board of Education at which a quorum was present and voting.
ATTEST:
Pete > President
NWABSD Board of Education
Helena Jones, a
NWABSD Board of Education
Alaska Energy Authority Rural Programs Revision No.
FY93 Budget (RP X iis) 04 IN, Community Oe 0. p NOORVIK Budget 83509 NOORVIK NWABSD BFU Date 7/15/93
CODE NAME CODE PROJECT NAME
Preparer B. GRAY Project Manager B. GRAY Project Manager Code
ource(s) of Funding PROJECT a met tC Cr
AEA FUNDING
1 71000 Direct Personal Services w/benefit $2,400
72000 Travel and Perdiem $600 $600 N
3 Engineer & Prof Services Contracts
4 Freight 5 Project Contingency
6 73000 Other Services SUBTOTAL
7 74000 Project Materials and Equip. $100 $100
8 76000 AEA Equipment eee eee ee $0 9 77000 Grants $50,000 850,000 10 DIRECT PROJECT COSTS SUBTOTAL _——¢59,960] So] SO] SO] SO] $83,980 |fline 10.= 544 of lines 1,2,6,7,8,9] "1 Overhead sof so] $0] so] $0 ___s+.060+ line 1} 1p ge 12 TOTAL AEA FUNDING [h5/ 5:50_sseam $0 $0 $0 $0 Moines sony //Yid §
Matrix Code es DO TT (mT Gt Project AR sg [| power : Project CC iG2QQqjf Tg, Tian’ —1 [43 Project LC yest tet eee 4! ere
OTHER PROJECT CONTRIBUTIONS ft .
13 AEA-Managed Through Trustee
14 Not Managed By AEA
15 PROJECT TOTAL £5,000 15 = sum of lines 12,13,14]
Budget Approvals (initial and date)
Project Manager WA e/: 7
Chief Engineer Lid Wel Oe
ce: Woodell
Project Manager
DATE: July 15, 1993 ALASKA ENERGY AUTHORITY
PROJECT NAME:
Noorvik NWABSD BFU
FUNDING SOURCE(S): FY93 BFU BUDGET CODE: 83509
PROJECT MANAGER: BRIAN GRAY SENATE/HOUSE DISTRICTS: 37-S
PROJECT DESCRIPTION:
An Energy Authority inspection performed in 1993 in conjunction Northwest Arctic Borough School
district staff identified serious problems with the bulk fuel facilities in Noorvik. The piping system
serving the school is in extreme disrepair with numerous active leaks. This project will provide for
replacement of the fill and distribution piping serving school facilities.
SCOPE OF WORK:
1. Install new valves and manifold on school tanks and new fill point connection.
2. Install new distribution piping school day tanks and modify day tanks with overfill protection and
new valves.
PROJECT MANAGEMENT PLAN/LOCAL CONTRIBUTION:
Design by Energy Authority staff and school district contractor. Construction by school district
contractor and temporary local laborers. Project management by school district staff. Oversight,
technical assistance, and inspection by Energy Authority staff.
PROJECT STATUS:
Preliminary scope defined.
PROJECT SCHEDULE/MILESTONES: Start Date: 7/15/93 End Date: 12/31/93
Design complete August, 1993.
Start construction August/September, 1993.
Construction complete September, 1993.
PROJECT CLOSEOUT:
Fn:H:\STATUS\BGRAY\NOOR3509. DOC
Project Name:
Budget Code:
ALASKA ENERGY AUTHORITY
RURAL PROGRAMS BUDGET WORKSHEET
NOORVIK NWABSD BFU.
83509
Types of Agreements Required (Mark dates required and circle "G" or "AEA")
"G" - Grantee/Contractor "AEA" - Alaska Energy Authority/Grantee
Bookkeeping Services Grant Construction Contractors (date) (date) G AEA
AKSAS-Managed Grant Prof Serv Contractors (date) (date) G AEA
Project Agreement Right-of-Way
(date) (date) G AEA
Invitation to Bid Permit(s)
(date) G AEA (date) G AEA
Request for Proposal Other (Describe) (date) G AEA (date) G AEA
If funds are to be granted, who will be grantee? Northwest Arctic Borough School District
Contact person? Paul Weisner. Phone No. 442-3476
Bookkeeping Services Grant Budget Breakdown (Leave Blank if not Bkeeping Svcs Project)
Line Item
Labor
Non-AEA Travel
& Per Diem
Materials
Freight
Contractual Services
Total
Appropriation Appropriation Appropriation
Fn:NOORBUD1
ProjectName: | NOORVIK NWABSD BFU
AEA PROJECT EXPENSE BUDGET WORKSHEET
LABOR (AEA Staff) ‘
ee MANAGEMENT, OVERSIGHT, INSPECTION | 40] __- $40.00 _ _——_—_$1,600]
SUPPORT, CAD a a) PTC Pt
Description
po ee eee
H:\rp\NOORBUD2.XLS
Alaska Energy Authority Rural Programs Revision No. |
FY93 Budget (RP X 4.
I ) Dy 4 \! : , Community C0 Hnoorvik Budget. Date 7/15/93 \y . (
CODE NAME DE CTNAME = VX \ d v A
\/ ii] - Hur
Preparer B. GRAY Project Manager B. GRAY Project Manager Code \ 2 ( ii A||
nid 7 Ww
ource(s) of Funding PROJECT ty /” v |,
Line Chart of Accounts FY93 BFU TOTAL \ ' ; , See NY A oy AEA FUNDING és 4 yt yw
1 71000 Direct Personal Services wibenefit $2,100 $2,100 i i f ie" Ay 2 220g Tiaualand Perdiom aa tt —— —— “i Ll? Wa or pe ti” as i} ng OO pM
3 Engineer & Prof Services Contracts A w\ yr ow
= = ie yi aa
6 Other Services SUBTOTAL $1,150 [line 6 = sum of lines 3,4,5) | 9 0” " ae Loy
7 74000 Project Materials and Equip. CK, io
8 76000 AEA Equipment rey i) 9 77000 Grants | y
10 DIRECT PROJECT COSTS SUBTOTAL of lines 1,2,6,7,8,9] 7 A; "1 Overhead
12 TOTAL AEA FUNDING
Matrix Code
Project AR
Project CC
Project LC
OTHER PROJECT CONTRIBUTIONS
13 AEA-Managed Through Trustee
14 Not Managed By AEA
15 PROJECT TOTAL
Budget Approvals (initial and date) petarae, HA 76/9
Chief Engineer Bid Me oF
co: Woodell
Project Manager
DASNY
Aptuaics
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, Van 8 AOD : ‘ Bi, ARO
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