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HomeMy WebLinkAboutMekoryuk Bulk Fuel Repair - AVEC 1992State of Alaska Walter J. Hickel, Governor Alaska Energy Authority A Public Corporation March 3, 1992 Mr. Charles Walls, General Manager Alaska Village Electric Cooprerative 4831 Eagle Street fachorage: Alaska 99503 Subject: Notices of Project Completion Grant Agreement No. 2800394 Grant Agreement No. 2800350 Grant Agreement No. 2800397 Grant Agreement No. 2800396 Grant Agreement No. 2800395 Dear Mr. Walls: Enclosed for your files are signed copies of the Notices of Project Completion for the Gambel] Bulk Fuel Repair, Old Harbor PCE Efficiency Improvements, Savoonga Bulk Fuel Repair, Quinhagak Bulk Fuel Repair, and projects. We have enjoyed working with you towards these project accomplishments. en eta) NN alas ee a K. Nelson Tai nistrative Assistant II ae Attachment as stated. 7 % cc: Brian Gray, Alaska Energy Authority Pat Woodell, Alaska Energy Authority Don Whelan, Alaska Energy Authority Marlys Hagen, Alaska Energy Authority 1 O PO. BoxAM Juneau, Alaska 99814 (907) 465-3575” QR PO. Box 190869 704 East Tudor Road Anchorage, Alaska 99519-0869 (907) 561-7877 _— Contract No. 2800395 ALASKA VILLAGE ELECTRIC COOPERATIVE GRANT AGREEMENT Mekoryuk Bulk Fuel Repair PURPOSE AND DESCRIPTION This Agreement entered into this || \ day of — Sulu , is between the ALASKA ENERGY AUTHORITY (Energy Authority) and ALASKA VILLAGE ELECTRIC COOPERATIVE, INC. (AVEC). The Agreement provides a Grant-in-Aid of Construction to AVEC to benefit the community of Mekoryuk. The purpose of the Agreement is to provide funds for replacement of leaking fuel pipeline (the Project). Article A. ALASKA ENERGY AUTHORITY COVENANTS no) Vl The Energy Authority will: 1. Subject to appropriation and availability, provide AVEC with a grant- in-aid of construction not to exceed $17,038 for construction of the project. 2. Budget and expend funds in the State Accounting System (AKSAS) under AR 32394, Collocation Code 08162202, Ledger Code 81825708. 3. Upon receipt of an invoice requesting payment, provide funds to AVEC to cover the cost of construction in the following manner: (a) Upon execution of the grant agreement, provide a 25% advance payment of $4,259.50 for purchase of Project materials and initial labor costs. (b) | Upon completion of the project, provide a 50% interim payment of $8,519.00. Interim payment will be made upon verbal notification that the Project has been completed. c Upon receipt and approval of as-built drawings, provide the final 25% payment of $4,259.50. AVEC Project Agreement/Mekoryuk Page 2 of 6 Article B. © ALASKA VILLAGE ELECTRIC COOPERATIVE COVENANTS Alaska Village Electric Cooperative will: 1. Expend construction funds only for the purposes provided for under this Agreement. 2. Provide all engineering services necessary for the complete engineering design of the project. 3. Design the Project to minimize the cost of repair and to be as maintenance-free as economically possible. 4. Follow the standards outlined in Appendix I in design and construction of the Project. 2. Complete the following tasks: (a) Excavate the entire length of the 710 foot fuel pipeline (b) Replace existing line with welded steel pipe (c) Encase pipe line in culverts at all road crossings (d) Pressure test and repair any additional leaks in the fuel pipeline (e) Prepare autocad as-built drawings and submit them to the nergy Authority. 6. ‘ Obtain and maintain all rights-of-way, easements and permits required for construction and operation of the Pro; a in a manner consistent with established utility practices. Where practical, AVEC will seek and obtain permits and rights-of- way on state lands or within Alaska Department of Transportation rights-of-way. 7. Complete all work associated with this project prior to September 30, 1991. November yp 8. Bill the Energy Authority for the percentage payments a in Article A, Paragraph 2, but not in excess of actual costs of construction. 9. Refund to the Energy Authority any funds determined by AVEC to be in excess of actual expenditures. 10. Account for funds received under this Agreement as contributions-in- aid of construction and, therefore, refrain from including those funds in future rate base calculations. 11. | Upon completion of the project, issue a Notice of Project Completion. A sample of the Notice is in Appendix 12. Accept complete responsibility for ownership, operation and maintenance of the fuel line. FN:avecmeko\plw AVEC Project Agreement/Mekoryuk Page 3 of 13. | Permit the Energy Authority to inspect, in such manner and at all reasonable times, all activities of AVEC related to AVEC’s performance under this Agreement. Such right of examination shall include inspection of AVEC’s offices, power plant, and accounting records associated with the Project. Article C. MUTUAL COVENANTS The Energy Authority and AVEC agree to the following: 1. Indemnification. AVEC shall indemnify, save harmless and defend the Energy Authority, its officers, agents, servants, and employees from all liability, including costs and expenses, for all actions or claims resulting from injuries or damages sustained by any person or property arising directly or indirectly as a result of any error, omission or negligent act of the indemnifying party, its officers, agents, servants, or employees or anyone directly or indirectly employed by it in the performance of this Agreement. 2. Rights to Terminate Agreement. AVEC acknowledges the right of the Energy Authority to terminate this Agreement without payment of liquidated damages to AVEC if it is determined by the Energy Authority to be in the best interest of the State to do so; if funds are no longer available, or for cause. For the purposes of this paragraph, "cause" is defined as the provision of incorrect or misleading information by AVEC or AVEC’s failure to provide information that, in the opinion of the Energy Authority, is a material fact that would have influenced Energy Authority actions. Under these conditions, AVEC waives an mo of recourse and will reimburse the Energy Authority for all unspent funds A C has received according to this Agreement plus all costs, including attorneys’ fees, incurred by the Energy Authority to omic: its claim or collect those funds. The Energy Authority may also terminate the Agreement if AVEC fails to complete repair of the fuel line by September 30, 1991 or if AVEC fails to meet standards or perform services described in Article B~ Mover bey cally 3. Availability of Funding. AVEC acknowledges that this Agreement is subject to availability of money from the State of Alaska or other sources to finance performance under this Agreement. If funding is withdrawn, reduced, or limited in any way after the effective date of this Agreement and before the completion of performance, the Energy Authority may terminate the Agreement without incurring damages. The Energy Authority may, in its discretion, renegotiate the terms of this Agreement to comply with any new funding limitations or conditions. 4. Audit Requirements. This Agreement is subject to the audit requirements of Title 2, Chapter 45 (Grant — of the Alaska Administrative Code (AAC), commonly referred to as the "Single Audit Regulation." 5 Parties not Being Agents of Each Other It is agreed that the Parties, their officers, agents, servants and employees shall act in an independent capacity and not as agents of the other parties in the performance of this Agreement. 6. Disputes. Either party to this Agreement may bring an action against the other party in the superior court for the State of Alaska to resolve a dispute arising under this Agreement. Any lawsuit involving this Agreement shall be heard by the superior court, Third Judicial District at Anchorage. All legal costs, including FN:avecmeko\plw AVEC Project Agreement/ Page 4 of é attorneys’ fees not otherwise pears for in this Agreement, shall be allocated pursuant to Alaska Civil Rule 82. Is Binding Effect. This Agreement and all of its terms, covenants, conditions, appendices and attachments represent the entire agreement and shall extend to and be binding | upon the respective heirs, executors, administrators, grantees, successors and assigns of the parties to this Agreement. 8. Severability. If any section, paragraph, clause or provision of this Agreement or any agreement referred to in this Agreement shall be finally adjudicated by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall be unaffected by such adjudication and all the remaining provisions of this Agreement shall remain in full force and effect as if such section, paragraph, clause or provision or any part thereof so adjudicated to be invalid had not been included herein. 9. Declaration of Public Benefit. The parties acknowledge that the Project is to be constructed for the benefit of the genera al public and will not deny any person use of Project facilities or use of power produced from Project facilities due to race, religion, color, marital status, age, sex, or national origin. 10. Notices. Any notice required of either party shall be in writing and, unless receipt of such notice is expressly required by the terms of this Agreement, shall be deemed served when eg in the mail in a sealed envelope, with sufficient first class postage affixed, and addressed to the appropriate party. The notices shall be sent Ga each party’s place of business, which in the case of the Energy Authority shall be: Charlie Bussell, Executive Director Alaska Energy Authority P.O. Box 190869 Anchorage, Alaska 99519-0869 907) 561-7877 and in the case of Alaska Village Electric Cooperative shall be: Mr. Lloyd Hodson, General Manager Alaska Village Electric Cooperative 4831 Eagle Street Ancnso e, ‘Alaska 99503 907) 561-1818 FN:avecmeko\plw AVEC Project Agreement/Mekoryuk Page 5 of 6 THIS AGREEMENT has been reviewed, agreed to, and executed by the following parties: for the EN Y AUTHORITY by y «hi te (9 (Signature) Yate Charlie Bussell Executive Director (Name Printed) (Title) | 5 G-Ab sistant Atto; y Gener: STATE OF ALASKA ss THIRD JUDICIAL DISTRICT The foregoing Agreement was acknowledged before me _ this (i day of , ba 1991, by Chale Lucset\ the Cyecutve Diyectry of the Alaska Energy Authority. TAA Notary Public, State of Alaska ; My Commission Expires: Oct /2, (724 FN:avecmeko\plw AVEC Project Agreement/Mekoryuk Page 6 of 6 for the ALASKA VILLAGE ELECTRIC COOPERATIVE Le 7 ys Pb WS2ZYH/ oy Hodson, General Manager ate STATE OF ALASKA Ss. THIRD JUDICIAL DISTRICT foregoing Agreement was acknowledged before me this 3270 day of : pers , 1991 by Lloyd Hodson, General Manager of the Alaska Village ctric operative. uDIIC, My Commission Eipues: 37-7? Y FN:avecmeko\plw Appendix I Bulk Fuel Emergency Repair Standards Date: APPENDIX | BULK FUEL EMERGENCY REPAIRS STANDARDS May 3, 1991 Revision: 1.0 MATERIALS: Piping - Minimum schedule 40 black steel with welded or flanged joints. Gasket material for flanged joints to be compatible with petroleum products. Flex Connectors - Stainless steel corrugated inner tubing with braided wire outer shield. 150# flanged ends. 12" minimum live length. Valves - Flanged end steel, semi-steel, or ductile iron gate, plug, and check valves listed for use with petroleum products. Culverts - Galvanized steel corrugated metal pipe or minimum schedule 40 black or galvanized steel pipe. Piping Supports - Treated wood timbers, steel, or concrete. INSTALLATION: General - To the greatest extent possible, install pipelines above grade. Support piping above grade at 10’ on center. Where burial is necessary for road crossings, install in culverts. Pitch piping to drain to one end. Minimize low-point traps. Routing - To the greatest extent possible, install along route of existing pipelines. Where new alignment is necessary, utilize existing easements/right-of-ways to the maximum extent possible. Flex Connectors - Provide flex connectors at connections to tanks or manifolds, road crossings, branch pipeline connections, and other locations subject to potential differential movement. Fill Point Connection - Provide female camlock coupling, gate valve, and check valve at the fill point connection. Install secondary containment device (bucket or barrel) below fill point connection. Bulk Fuel Emergency Repair Standards TESTING/CLOSE OUT: Testing - Prior to use of lines, pressure test with minimum 50 PSIG air and visually inspect joints and flanged connections using a foaming soapy water solution. Do not air test lines containing residual petroleum products. Where manifolds are tested against existing isolation valves, 10 PSIG air may be used. Documentation - Prepare as-built drawings in AutoCAD format from field records. Drawings to include plan view of entire installation with locations of flex connections, flanged joints, valves, road crossings, etc. and a schedule of materials used including valve manufacturers and models. Provide color photographs of the entire completed installation along with as-built drawings. Appendix IT Notice of Project Completion NOTICE OF PROJECT COMPLETION Date: Project Name Contracting Party Contract Agreement Number Agreement Execution Date The ALASKA VILLAGE ELECTRIC COOPERATIVE, INC. certifies that the Project named above is complete in accordance with the terms and conditions referenced in Contract Agreement Number The ALASKA VILLAGE ELECTRIC COOPERATIVE, INC. acknowledges that all expenses incurred under the Agreement have been paid in full, and no further claims for reimbursement can be made. The ALASKA VILLAGE ELECTRIC COOPERATIVE, INC. accepts full responsibility for ownership, operation and maintenance of facilities that were constructed under the terms of this Agreement. Lloyd Hodson, General Manager ate Alaska Village Electric Cooperative, Inc. The foregoing Agreement was acknowledged before methis_ cay of , 1991, by General Manager of the ‘Alaska Vilage Electric Cooperative, Inc. STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) otary Public, State of Alaska My Commission Expires: ALASKA ENERGY AUTHORITY ALASKA ENERGY AUTHORITY acknowledges that the Project referenced above has been completed, and that all tasks have been satisfactorily carried out in acccordance with the terms and conditions of the Project Agreement. Project Manager, Alaska Energy Authority ate STATE OF ALASKA THIRD JUDICIAL DISTRICT ) ss. The foregoing Agreement was acknowledged before me this day of , 1991 by , Project Manager of the Alaska Energy Authority. Notary Public, State of Alaska My Commission Expires FN:projcom\plw RECEIVED Jris 29 1992 ALASKA ENERGY AUTHORITY Alaska Village Electric Cooperative, Inc. 4831 Eagle Street Anchorage, Alaska 99503-7497 (907) 561-1818 907) 561-2388 FAX January 28, 1992 Mr. David Denig-Chakroff Director, Rural Programs Alaska Energy Authority P.O. Box 190869 Anchorage, AK 99519-0869 Subject: Hard Copies and Diskettes with AutoCAD As-Built Drawings of the Gambell, Savoonga, Mekoryuk and Quinhagak Bulk Fuel Repairs Dear Mr. Chakroff: Please find enclosed the following information: 1. Hard copy of drawing no. 3-00-1023, Welded Flanged Fuel Fill Line Details. 20 Hard copy of drawing no. 3-30-1024, Gambell Welded-Flanged Fuel Fill Line. She Hard copy of drawing no. 2-30-0000, Sheet 3 of 3, Gambell Distribution. 4. Hard copy of drawing no. 3-29-1027, Savoonga Welded-Flanged Fuel Fill Line. Si Hard copy of drawing no. 2-29-0000, Sheet 1 of 3, Savoonga Distribution. 6. Hard copy of drawing no. 3-32-1026, Mekoryuk Welded-Flanged Fuel Fill Line. The Hard copy of drawing no. 2-32-0000, Sheet 1 of 3, Mekoryuk Distribution. 8. Hard copy of drawing no. 1-32-0000, Mekoryuk Plant Site. Oo Hard copy of drawing no. 1-22-0000, Quinhagak Plant Site. 10. 3 1/2" diskette containing: LOOFTO8A.DWG (General 3-00-1023) D29GP01A.DWG (Savoonga 2-29-0000) L29FTOBA.DWG (Savoonga 3-29-1027) P22GPO0OA.DWG (Quinhagak 1-22-0000) 11. 3 1/2" diskette containing: D30GP03A.DWG (Gambell 2-30-0000) L30FT02A.DWG (Gambell 3-30-1024) D32GP01A.DWG (Mekoryuk 2-32-0000) P32GPO0A.DWG (Mekoryuk 1-32-0000) L32FTOAA.DWG (Mekoryuk 3-32-1026) This should complete AVEC’s obligations under contract no’s. 2800394, 2800395, 2800396 and 2800397 for Gambell, Mekoryuk, Quinhagak and Savoonga respectively. AVEC proposes to invoice the AEA for $11,835.50, $4,259.50, $2,595.50, and $2,600.75 respectively for the remaining 25% for Gambell, Mekoryuk, Quinhagak and Savoonga. In addition, AVEC proposes to invoice the AEA for $15,910 toward the cost of installing an additional 367 feet of pipeline in Savoonga (total distance of 607 feet compared to original proposal of 240 feet). Enclosed is a copy of letters of November 15, 1991 and December 20, 1991 explaining the reasons for this expanded scope. Sincerely, Wier - AS Mark E. Teitzel Assistant General Manager MET/sm letters.15 RECEIVED JAN 14 1992 alaska Eneray Authority Alaska Village Electric Cooperative, Inc. January 8, 1992 Mr. David Denig-Chakroff Director of Rural Programs Alaska Energy Authority P.O. Box 190869 Anchorage, AK 99519-0869 act No. cs 7 Quinhagak Bulk fuel System Repair Project Contract No. 2800396 Dear Mr. Denig-Chakroff: Alaska Village Electric Cooperative is pleased to report the completion of the new 3" welded/flanged fuel fill line projects in both Mekoryuk and Quinhagak. These projects involved the replacement of 631 feet of threaded pipeline from the beach to the power plant tank farm at Mekoryuk and the replacement of 273 feet of threaded pipeline at Quinhagak. The new pipeline at Mekoryuk will be used by both the Mekoryuk Native Corporation and AVEC to fill their respective tanks while the new pipeline at Quinhagak will be used by AVEC. This is a very vital program and hopefully it can be continued. Sincerely, Jad ¢ SRR, Mark E. Teitzel Assistant General Manager MET/sm cc: Senator Lyman Hoffman, Alaska State Legislature Representative Martin Ivan, Alaska State Legislature letters.3 NOTICE OF PROJECT COMPLETION Date: November 30, 1991 Project Name Mekoryuk Bulk Fuel Repair Contracting Party Alaska Village Electric Cooperative, Inc. Contract Agreement Number 2800395 Agreement Execution Date July 11, 1991 THE ALASKA VILLAGE ELECTRIC COOPERATIVE certifies that the Project named above is complete in accordance with the terms and conditions referenced in Contract Agreement Number 2800395 ; The ALASKA VILLAGE ELECTRIC COOPERATIVE acknowledges that all expenses incurred under the Agreement have been paid in full, and no further claims for reimbursement can be made. ALASKA VILLAGE ELECTRIC INCORPORATED accepts full responsibility for ownership, operation and maintenance of facilities that were constructed under the terms of this Agreement. Oyd Hodson, General Manager } ate Alaska Village Electric Cooperative The foregoing Agreement was agknowledged before me this day of eee , 199piby ZO -Gor J eneral Manader of the Alaska Village Electric Cooperative Association on behalf of the Association. STATE OF ALASKA ss. THIRD JUDICIAL DISTRICT otary Public, a My Commission Expires: 370-7 State of Alaska DN Walter J Hickel. Governor Alaska Energy Authority A Public Corporation July 15, 1991 Mr. Lloyd Hodson General Manager Alaska Village Electric Cooperative 4831 Eagle Street Anchorage, Alaska 99503 Subject: Project Agreement No's. 2800395 and 2800396 Dear Mr. Hodson: Enclosed for your files are original signature copi e AVEC grant agreements for bulk fuel system repair projects in d Quinhagak. If you have any questions about the scope, schedule or procedures for the projects, please contact Gary Smith, Manager of Rural Projects at 800-478-7877 or at the address marked below. We are pleased to be able to assist with these projects. Sincereyy, Ai’, David Denitg-Chakroff DDC:ekn Enclosure as stated cc: Senator Lyman F. Hoffman, Alaska State Legislature Representative Ivan M. Ivan, Alaska State Legislature Sue White, Alaska Energy Authority Pat Woodell, Alaska Energy Authority Hans Jensen, Alaska Energy Authority Gary SmithjeAlaska Energy Authority Dominic Costanzo, Alaska Energy Authority PO. Box AM Juneau, Alaska 99814 (907) 465-3575 PO. 0 OY Box 190869 701 EastTudor Road Anchorage, Alaska 99519-0869 (907) 561-7877 Alaska Village Electric Cooperative, Inc. 4831 Eagle Street Anchorage. Alaska 99503-7497 (907) 561-1818 oe (907) 561-2388 FAX RECEIVED June 20, 1991 1h 24 1991 alaska Energy Authority Ms. Emily Nelson Alaska Energy Authority P.O. Box 190869 Anchorage, AK 99811 Subject: Bulk fuel Repair Grants Dear Ms. Nelson: executed copies each of grant to AVEC facilities in the communities of Gambell, Savoonga and Quinhagak. Please note that we have changed the required completion date from September 30, 1991 to November 30, 1991. Please find enclosed agreements for AVEC will make every attempt to complete these projects by September 30, but this may not be possible due to the delay in pes ggenaimy clarification from the Department of Labor regarding the possible application of Title 36. Much time and expense could be saved-in the future if the AEA could determine in advance whether a project is subject to the provisions of Title 36 or not. Sincerely, Ve > SLL Mark E. Teitzel Assistant General Manager MET/sm letters .136 ALASKA ENERGY AUTHORITY RURAL PROGRAMS REVISION NO. PROJECT BUDGET comunity S266 _MeKoe vox pudget Y°3IAO Miexoieruk BFR AVEC PJ CODE NAME . PJ CODE PROJECT NAME Preparer GbS Project Manager BRIA) GRA pate //AP. RY | Source(s) of Funding PROJECT Line Chart of Accounts _B-e&r TOTAL 1 Direct Personal Serv W/Benefits cont tO eet ocd sige eas tepUtet usr ommmunEce rancacaccecct seed /CUCMMInCacaa ste cusssecanearscilaccdeene¥ascanananaana end 2 Indirect Personal Services vt LO oreo chmfos Sus seas sesh sssesesciae Sarees soacteseeceuses vate seusccrssussnssvacessess==(nc==-neacecenacvauowenss [Line 2 = 52% X Line 1] 3 71000 PERSONAL SERVICE SUBTOTAL Z2/oO [Line 3 = tn 1 + Line 2] 4 72000 TRAVEL & PER DIEM 5 Engineer & Prof Serv Contracts 6 Freight 7 Project Contingency 8 Indirect Non-Personal Services vant O GaUes ts] Aaa eae espesneneesset Toue ss tesansepoessessaNs levees sonseoneuosvessess1wsssesoececssaoneasseoane [Line 8 = 26% X Line 1] 9 73000 OTHER SERVICES SUBTOTAL Zoo [Line 9 = Sum of Lines 5,6,7,8] 10 74000 PROJECT MAT'LS & EQUIPMENT oO 11 75000 AEA EQUIPMENT ° 12 77000 GRANTS 12,0 38 [SEE BUDGET ON REVERSE SII [Line 13 = Sum of Lines 3, 13 TOTAL 8.448 4,9,10,11,12] . OTES: Proce pap apace Petvery S9 Project CC 16 Project LC 6S BUDGET APPROVALS (piease initial and date) cc: Gloria Manni VA Don Whelan Manager/Rural Projects URERG Director/Agency Operations - Gary Smith svPreparery Pat Woodell Director/Rural Programs /) 4 ! Executive Director A/ A- _ Janet Hansen ALASKA ENERGY AUTHORITY RURAL PROGRAMS DIRECTORATE PROJECT BUDGET Grant Funding Addendum COMMUNITY Mex eK PROJECT NAME MeKoReokK BFR AVEC PREPARER GeS DATE PREPARED — //RPRE | 77000-Grants Labor $ Travel/Per Diem e Material ’ Vv « ey Freight y : Contract d ” TOTAL $__ 17,638 ALASKA ENERGY AUTHORITY RURAL PROJECT DEVELOPMENT WORKSHEET Project Manager: Gens Date. “/APR9 / Community: VEK Oe TUK Project Description [Describe reason for initiating project (response to correspondence, site visit, etc.) the situation, needs, proposal for resolving same, and issues pertinent to funding source restrictions (e.g., life, health, and safety improvements; efficiency improvements; emergency risk, etc.)} . Peraie Br Tei aceME, OF a rker FIO FERN VE Cen THRy Has 41-000) 4FERLS, Scope of Work (__ Preliminary _ ~*~ Final) [Itemize tasks in as much detail as possible] 1, EXCRRTE Entel LMWBTY 3h LIVE 2 FEAR pe are MELDED PIPE 2, enense PIPE LINE CULVEEIT ty Altec ROAD ChOSSIWES Y TRESSLRE TEST Aud REFBIR RN AbbITTENAL LEAKS WI FUEL "PIPE LIne, S Peemre Pvro chD Dewmts e AS-Burers Preliminary Cost Estimate (Total): $ Proposed Funding Source(s) oon appropriation(s), Outside funding source(s), Other agency funding, Financing through onds or other means} BK- Ewttiiknicy Ele If any outside source funding is involved, describe on reverse side the proposed billing arrangements, conditions for receipt of and use of funds, and any other issues affecting project management. [ pRogEcT DESCRIPTION (CONTINUED) SCOPE OF WORK (CONTINUED) PROPOSED FUNDING SOURCE(S) (CONTINUED) Project Management Plan (__ Preliminary 1. Who will be the eventual owner of this project? City Alaska Ener IRA Council Other (specify) X_ Private Utility AVEC _X” Yes 2: Will AEA grant funds for the project? __ Final) Authority No If so, specify method: Through Trustee X._ Directly to Grantee 3. Check proposed extent of involvement of AEA staff, contractors, City/Utility staff, and/or force account labor for the activities listed below: EXTENT OF INVOLVEMENT IN ACTIVITY ACTIVITY GROUP None Minimal Oversight Moderate Heavy Project AEA Staff Management AEA Contractors City/Utility Staff City/Utility Contractors ge Design AEA Staff AEA Contractors | aL Se eats) City/Utility rome Ie XN L EEE ee Materials AEA Staff Ina Purchasing AEA Contractors sho valet] Ses ileal oslendia} City/Utility Staff eee sae ah x City/Utility Contractors = eel ) ee) ee AEA Contractors SL ste UL en ete | eV ALLA | Force Account Labor ie alle liane City/Utility Contractors ee Inspection AEA Staff AEA Contractors eco ages ao eel Salem City/Utility Staff an a ent} lee a9] aS City/Utility Contractors Ue Operation & AEA Staff TTL aintenance AEA Contractors aaa CUNT ean en City/Utility Staff Mocca eli SILENT City/Utility Contractors eae | ener esi E121 UT 4. Estimated Project Start Date _ May 9 | ; EndDate JUL?) . Ds On reverse side, provide additional information and/or describe pertinent issues that will affect the management of this project. PROJECT MANAGEMENT PLAN (CONTINUED) 5. Additional information and issues: FEOo 2B. 72 Buk = FUEL Deeve. + BATE, Project Development Schedule Y/N Item A. Project Planning Tasks: {VY PCE Analysis WW Other Econ./Finan. Analysis Final Scope of Work Final Management Plan x KX «K Project Budget Budget Review - Directorate l= < - Agency (over $50K) Loan/Financing Application B. Grant/Project Agreement Preparation: Draft Grant/Project Agreement In-house Review of Draft Community/Utility Draft Review Attorney General Draft Review Final Grant/Project Agreement Attorney General Approval Community/Utility Approval Agency Approvals C. Trustee Project Setup: Complete Set-up Sheet Request Check From Accounting Receive Check at AEA Forward Check/Set-up to KPMC D. Commence Project Staff Responsible George Matz Yi RN 20, sf A Gary S./Dave D-C Brent Petrie Marcey Rawitcher Pat Woodell Pat Woodell Pat Woodell Pat Woodell Marlys Hagen Pat Woodell Don Whelan Pat Woodell (i.e., purchase materials, let contracts, hire labor, etc.) Estimated Completion Date AY 71 ALASKA ENERGY AUTHORITY PROJECT BUDGET WORKSHEET Project Information Community. MER 2 pik <aaenete NEEM we See PryjectName: J EKORS IK x AVEO i Number 0 AKAProjManager 9A) Date prepared: _J/APEA! Duarte of Basis a eee na Prepared by: —ERS Dare of Completion —/S TULF /_. ALASKA ENERGY AUTHOAITY PROJECT BUDGET WORKSHEET Project Information MATERIAL ee ee Description Nees | Ameuar Personal Services( A+D) Travet & Perdier (C) Material (fs) Feeight(F) Conrract (W243) Torat Ga a MATERIAL eee Qo Tee? 3 “Seu. Go STtte, Fie ee) 2 - 2 Bea sgl biddde' S"x20' 597 SEK | FO _ ee wel hee. > haan 8 AL ea 3" Jo? Wadd Elbows _ _ 45) 13 - Zea 3! Fle, agp got, value ees 6 BIO . Sn erst 2 flank eek OT | IO jf}. Cale, aa fe ee |) _b1. ee x 24393 x2 SE.x.274 Ib. > |}. eld : ms TI aie Cea po Portable peaaee | _ eo _ _} tae ttle | AVE fe} Prt rock vg ieereag biti iie ard og anize Py tae | | ot | [Ane a3 Tree te fell land rete gee bo eee ~Saweatry. and. organize. ; a oe ff} Move pipe — Fam dock ity’ Imei oo . pf BS te! leg toe x 2omin/ tye x12 vet he Zhen Zea _ GT weld _x a «jet. 4oha| 40h i | | Tb deh_omtone x4 bel on }— ~ X26, » Le. vesk n= Boosie —— Reese tect i ne ee ane ae a a ee we ee ae gta nan BS wheeler rental 5 days @ 40h, ——___—- a ALASKA VILLAGE ELECTRIC CO-OP 27 _ESTIMATE WURK URDER - GENERAL LUN WORK ORDER # 344 Engine Foundation Vibration isolators Pad material . Diamond floor plate Gauge panel Heat exchanger sion tank & access. Supports, braces Antifreeze Circulating pumps & access. Radiator Battery bank starting systen Battery cables & tonliert Exhaust System Muffler - Piping & access. S ts and hangers Generator Miscellaneous 345 Battery charger Control section Enclosure Bus Breakers, CTs, ect Control cables Remote radiator control panel Accessor les Misc. panels Switchgear Disconnect switches Power cables and connections 8 x 8 Wireway Cable tray & supports Miscellaneous Engine/generator control pane Prime Mover (Engine) & Generator Piping, fittings, valves, etc. High temperature Insulation Accessory Electric Equipment ( Structures & Improvements Foundation Structure/modules/vans Hydronic piping & access. Vent ee act danpei enti lation Sy rs Conduit, wiring Gantry & access. Lighting fixtures, outlets, etc Breaker panels Vent. controls, t-stat, fon & motor Radiator stand Safety equipment Misc. plant | Signs, labe Docks Fence Road Site prep. Miscellaneous Fuel Tanks & Piping Tank farm prep. Liner Dike Pads Fuel tanks Meters Fuel fill piping & fittings Bulk-tank apie & fittings pene FIUt Line Enis Mruel lines ‘ovement s, tags 342 toe Miscellaneous ZOO" Work in progress lhe OS a ENGINEER D.@. Bregel DATE_4-W-2/ APPROVED 362 Ground grid Swi tchgear-to-transformer connections Transclosures Pads Meters Totalizing meter Station service meter Transformers Power transformer Station service transformer Misce | laneous 346 Fire ie aha systen Control pan Sensors, 4 fixtures Extinguishing agent, containers, piping Waste oll blending equipment Tools & maintenance equipment Miscellaneous Distribution Station Equi Miscellaneous Power Plant Eq [weight | cost _| Ipment MATERIAL FREIGHT 4421 tnc.e_100_yeyt= eri VILLAGE LABOR 2 MD @ & a /) = 228 STAFF_-FIELD c ake: ag at @ a ate TOTAL STAFF LABOR =_/2S© OVERHEAD: 218% STAFF LABOR =_4033 MISC, EQUIPMENT = 200 | TOTAL =_ [7,033 a Director RECEIVED Fund appa ZA, ~ TH. £. JIT. | Ve # j Originator / project Mar ZL BL cedar e orton! Ex Dir MAR 19 1992 Code off 4: ataska Energy Authority cc. TRYCK NYMAN HAYFS, TNC, i Bibb 313 SUZ 911 West 8th Avenue oa 907) 279-0543 i tra MAS 103 Anchorage, AK 99501 L.c. we 4 L352 ___ INVOICF In eH ; ------- February 29, 1992 Page J wt Lalane Alaska Energy Authority P.O. Box 190869 change O# Anchorage, AK 99519-0869 Ld #2 Project #: 4940.5 ‘ansarmnninettttss aye Contract Number: 2800313 Project Manager: John Chapman Federal Tax ID #92-0133999 Professiona] Services for the period: February 1, 1992 to February 29, 1992 Total Fee $14234.40 Percent Complete 100.00 Fee Farned $14234,40 Prior Fee Billing -13522.69 Current Fee Total $ 731.7) ' ‘*¢* Invoice Total * * $ 711.71 Ae =eesees== LNQ-Gis ENCUMERANCE DETAIL INQUIRY ; 02/05/92 ENCUMBRAL NUM 2800395 SUURCE RD CODE 08137 DATE ESTAL HED 08/14/91 ORIGINAL PLACED 17,738.00 DATE LAST ACHAVITY 09/09/91 ADJUST TO PLACED 9.00 DATE DUE 06/30/32 YOTAL LIQUIDATLONS 4,259. 50- LIQUIDATION RULE: LM CURRENT BALANCE 12,778.30 RETENTION? YES DESCRIPTION SHORT: AVEC/MEKORYUK GRANT DENUMINATOR 0 DESCRIPTION LUNG: AEA GRANT iN-ALDE-GF-CONSTRUCTION 10 ALASKA VILLAGE ELEC CO-GF IM KEHALF OF MEKGRYUK ~ REPLACE LEAKING FUEL PIPELINE REF TYPE NUMBER ARGUNT DATE COMMENTS 1 JO8 818625708 17,038.00 07/11/91 MEKORYUK BF REFAIRS GRANT 2 AR $2394-95 1,000,000.00 07/01/90 SLAIO CH208 FGS6 LNI2 OF PDRLF 3° VEN AVE8B4794 ALASKA VILLAGE ELECTRIC CO-OF 4 ARD 08100 IN BEHALF OF CITY OF MEKORYUK FIN CURRENT-BALANCE CA SY cc FGM LC ACCT FY NMR i 12,778.50 92 92 8162202 818625708 77730 91 FOR FINANCIAL LINE DETAIL ENTER ==> FIN 0 (’ ENTER?’ BLANK FORK RETURN) MFISMAIN MENU 30/1 ACTIVITY G6=ADD'L FIN” 7=ADD'L REF ING-Gf: GPEN Trem ACTIVITY REPORT 02/05/92 OMEN LITEM EN-2800395 PROCESS TRANS SUURCE DOCUMENT DATE CODE DESCRIPTION TRANS AMOUNT RD NUMBER 09/09/91 310-10 4,259. 50- $i#e A05446000016 08/14/91 110-10 AEA GRANT IN-AITDE-OF 17,038.00 8137 ANS445960028 PT:er he sped tis fee sae 8 $8,519 2ffrved 2/is/92_ Bld "ENTER? 70 RETURN