The URL can be used to link to this page

Home My WebLink AboutCity of Galena Solar REF Round 14 Standard Application with SignatureRenewable Energy Fund Round 14 Grant Application -Standard Form Application Forms and Instructions ALASKA ENERGY AUTHOR ITY This instruction page and the following grant application constitutes the Grant Application Form for Round 14 of the Renewable Energy Fund (REF). A separate application form is available for projects with a primary purpose of producing heat (see Request for Applications (RFA) Section 1.5). This is the standard form for all other projects , including projects that will produce heat and electricity. An electronic version of the RFA and both application forms is available online at: https://www.akenergyauthority.org/What-We-Do/Grants-Loans/Renewable-Energy-Fund/2021- REF-Application . What follows are some basic information and instructions for this application : • The Alaska Energy Authority (AEA) expects this application to be used as part of a two-year solicitation cycle with an opt-out provision in the second year of the cycle . • If you are applying for grants for more than one project , provide separate application forms for each project. • Multiple phases (e .g. final design, construction) for the same project may be submitted as one application . • If you are applying for grant funding for more than one phase of a project , provide milestones and grant budget for each phase of the project (see Sections 3 .1 and 3.2 .2). • In order to ensure that grants provide sufficient benefit to the public, AEA may limit recommendations for grants to preliminary development phases in accordance with 3 Alaska Administrative Code (ACC) 1 07 .605(1 ). • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are completed and funding for an advanced phase is warranted. Supporting documentation may include , but is not limited to , reports, conceptual or final designs, models, photos, maps, proof of site control, utility agreements, business and operation plans, power sale agreements, relevant data sets, and other materials. Please provide a list of supporting documents in Section 11 of this application and attach the documents to your application. • If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed . Please provide a list of additional information; including any web links, in Section 12 of this application and attach the documents to your application . For guidance on application best practices please refer to the resource-specific Best Practices Checklists ; links to the checklists can be found in the appendices list at the end of the accompanying REF Round 14 RFA. • In the Sections below, please enter responses in the spaces provided. You may add additional rows or space to the form to provide sufficient space for the information , or attach additional sheets if needed . • If you need assistance with your application, please contact AEA's Grants Coordinator by email at qrants@akenergyauthority.org or by phone at (907) 771-3081. AEA 23001 Page 1 of 44 11116/2021 Renewable Energy Fund Round 14 Grant Application-Standard Form REMINDER: ALASKA ENERGY AUTHORITY • AEA is subject to the Public Records Act AS 40 .25 , and materials submitted to AEA may be subject to disclosure requirements under the act if no statutory exemptions apply. • All applications received will be posted on the Authority web site after final recommendations are made to the legislature . Please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application . • In accordance with 3 AAC 107 .630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by AEA. If you want information to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application . o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential , it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. AEA 23001 Page 2 of 44 11116/2021 Renewable Energy Fund Round 14 Grant Application-Standard Form SECTION 1 -APPLICANT INFORMATION ALASKA ENERGY AUTHORITY Please specify the legal grantee that will own, operate, and maintain the project upon completion. I Name (Name of utility, IPP, local government, or other government entity) I City of Galena city owned utility Tax 10 #Tax 10 # 92-0044429 Date of last financial statement audit: October 2020 Mailing Address: Physical Address: P.O. Box 149 149 Antoski Rd Galena , AK 99741-0149 Galena , AK 997 41-0149 Telephone: 907-656-1301 Fax: 907-656-1769 Email: shuntington@ci.galena .ak.us I 1.1 Applicant Point of Contact I Grants Coordinator Name: Shanda Huntington Title: City Manager Mailing Address: P.O . Box 149 Galena , AK 99741-0149 Telephone: 907-656-1301 Fax: 907-656-1769 Email: shuntington@ci.galena .ak.us 1.1.1 Applicant Signatory Authority Contact Information Name: Edward Pitka Title: Mayor Mailing Address: City of Galena P.O. Box 149 Galena , AK 99741-0149 Telephone: Fax: Email: I 907-656-1301 907-656-1769 edwardpitka@gmail.com I 1.1.2 Applicant Alternate Points of Contact Name Telephone: Fax: Email: Shanda Huntington 907-656-1301 907-656-1769 shuntington@ci .galena.ak.us AEA 23001 Page 3 of 44 11/16/2021 Renewable Energy Fund Round 14 Grant Application-Standard Form ALASKA ENERGY AUTHOR ITY 1.2 Applicant Minimum Requirements Please check as appropriate. If applicants do not meet the minimum requirements, the application will be rejected. 1 1.2.1 Applicant Type ~ An electric utility holding a certificate of public convenience and necessity under AS 42 .05 CPCN #27 4, or D An independent power producer in accordance with 3 AAC 107.695 (a) (1) CPCN # , or ~ A local government, or D A governmental entity (which includes tribal councils and housing authorities) Add"f t 1 1ona mm1mum reqUiremen s ~ 1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant's board of directors , executive management, or other governing authority. If the applicant is a collaborative grouping , a formal approval from each participant's governing authority is necessary. (Indicate yes by checking the box) ~ 1.2.3 As an applicant , we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement (Section 3 of the RFA). (Indicate yes by checking the box) ~ 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as identified in the Standard Grant Agreement template at httgs://www.akenergyauthority.orgN.Jhat-We-Do/Grants-Loans/Renewable-Energy- Fund/2021-REF-Agglication (Any exceptions should be clearly noted and submitted with the application.) (Indicate yes by checking the box) ~ 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public . If no please describe the nature of the project and who will be the primary beneficiaries . (Indicate yes by checking the box) AEA 23001 Page 4 of 44 11/16/2021 Renewable Energy Fund Round 14 Grant Application-Standard Form ALASKA ENERGY AUTHORITY ~ SECTION 2 -PROJECT SUMMARY 2.1 Project Title Provide a 4 to 7 word title for your project. Type in the space below. Galena Community Scale Solar PV and Battery Project I 2 2 Project Location 2.2.1 Location of Project-Latitude and longitude (preferred), street address, or community name. Latitude and longitude coordinates may be obtained from Google Maps by finding you project's location on the map and then right clicking with the mouse and selecting "What is here? The coordinates will be displayed in the Google search window above the map in a format as follows : 61 . 195676.-149.898663. If you would like assistance obtaining this information, please contact AEA's Grants Coordinator by email at grants@akenergyauthority.org or by phone at (907) 771- 3081. I Latitude I 64.74599 I Longitude I -156.87681 I Galena is located on the north bank of the Yukon River , 45 mi east of Nulato . It has a subarctic climate that has severe winters, no dry season , with cool , short summers and strong seasonality . Galena is situated in the boreal moist forest biome , with an average temperature of 24 .1 degrees Fahrenheit. Average monthly temperatures vary by 70 .2°F. 2.2.2 Community benefiting-Name(s) of the community or communities that will be the beneficiaries of the project. The community of Galena , Alaska will be the beneficiary of the project and benefits will flow to all power consumers. 2.3 Project Type Please check as appropriate. I 2.3.1 Renewable Resource Type D Wind D Biomass or Biofuels (excluding heat-only) D Hydro, Including Run of River D Hydrokinetic D Geothermal , Excluding Heat Pumps D Transmission of Renewable Energy ~ Solar Photovoltaic ~ Storage of Renewable / D Other (Describe) D Small Natural Gas I 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Pre-Construction Construction D Reconnaissance ~ Final Design and Permitting D Feasibility and Conceptual Design ~ Construction AEA 23001 Page 5 of44 11/16/2021 Renewable Energy Fund Round 14 Grant Application-Standard Form 2.4 Project Description Provide a brief, one-paragraph description of the proposed project. ALASKA ENERGY AUTHORITY Galena Community Scale Solar PV and Battery Project proposes to install a 1.2 MW solar photovoltaic (PV) and 500 kW/800 kWh battery energy storage system (BESS). This project will be integrated into the City of Galena 's existing stand-alone diesel electric generation and distribution grid and save the community over 80,000 gallons of diesel fuel annually and over 2 ,000 ,000 gallons over the projected 25-year life of the installation . The project will be installed on City land above certified flood level and will use a combination of contracted and local labor. This clean energy initiative will build on recent efforts that include a large-scale biomass district heating system, powerplant upgrades to automated switchgear, improved diesel generator controls and higher efficiency engines , transformer upgrades and changeouts that have already saved several thousand gallons of fuel annually, LED lighting improvements , and a highly trained workforce . The community has already secured $1.5 million to initiate this project and is seeking $2 million from the AEA Renewable Energy Fund . If awarded , it is expected that final design , permitting , and long lead-time equipment procurement will occur in 2022 and early 2023 , construction will commence in summer of 2023 , and system performance verification and reporting will continue through 2024 . 2.5 Scope of Work Provide a short narrative for the scope of work detailing the tasks to be performed under this funding request. This should include work paid for by grant funds and matching funds or performed as in-kind match . The scope of work that would occur under this funding request includes final design, permitting , and construction of a 1.2 MW solar PV and 500 kW/800 kWh BESS that would be integrated into the City of Galena's diesel powerplant and power distribution system. Specific tasks include the following: • Issue RFP for design-build contractor. Secure additional funding as required . • Finalize site selection and site control, including Geotech evaluation • Finalize system design , including exact size of PV array and BESS , and capital budget • Secure all necessary permits • Procure and ship all equipment to site • Hire local labor for installation • Install, commission, and integrate PV array and BESS • Train local utility staff for ongoing O&M , troubleshooting , system optimization with design- build contractor and TCC staff Conduct ongo1ng system performance mon1tonng and verification , education and outreach , grant rt • f repo 1ng to unders and other stakeholders 2.6 Previous REF Applications for the Project See Section 1.15 of the RFA for the maximum Qer Qroject cumulative grant award amount Round Title of application Application Did you Amount of REF Submitted #,if known receive a grant awarded None grant? YIN ($) AEA 23001 Page 6 of44 11/16/2021 j Renewable Energy Fund Round 14 Grant Application-Standard Form ! SECTION 3 -Project Management, Development, and Operation I 3.1 Schedule and Milestones ALASKA ENERGY AUTHORITY Please fill out the schedule below (or attach a similar sheet) for the work covered by this funding request. Be sure to identify key tasks and decision points , including go/no go decisions , in your project along with estimated start and end dates for each of the milestones and tasks . Please clearly identify the beginning and ending of all phases (1. Reconnaissance, II. Feasibility and Conceptual Design , Ill. Final Design and Permitting , and IV. Construction) of your proposed project. See the RFA, Sections 2 .3-2.6 for the recommended milestones for each phase. Add additional rows as needed . Task# Start End Milestones Tasks Date Date Deliverables 1.1 (Final Grant in Place, • Kickoff Meeting • Signed Grant Agreement, Design & Project Kick-• Issue RFP for kickoff mtg notes Permitting) off Owner's • RFP and Signed contract Representative and select 10/1 /22 I2/3 I/22 2.l(Final Site Control & • Finalize • Signed Site Control Design & Geotech if Location for Agreement Permitting) required Solar Array I 0/1/22 I2 /3I /22 • 2.2 (Final Con!mnation • Solar PV and • System Specification for Design & of System Battery Size RFP Permitting) Sizing & Final Confirmation • Final Detailed Budget Budget • Price all system spreadsheet and supporting components price quotes according to specifications I 0/1 /22 I2/3I /22 2.3 Procurement • Issue invitation • RFP and Scoring Criteria (Construction) to bid/RFP for Design Build Contract • Determine selection committee 1/1 /23 1/3I /23 2.4 Design Build • Score and select • Signed Contract (Construction) Contracts in Contractors place • Negotiate and Sign Contracts 2/1 /23 2/28/23 3.1 Complete • Geotech • Final Design Drawing (Construction) Design and • 65% • Permits Permitting Engineering • Geotech report con!mning Design site • 95% suitability/constructabili ty Engineering Design • Construction Ready Prints 3/1123 5/30/23 AEA 23001 Page 7 of44 11/16/2021 Renewable Energy Fund Round 14 Grant Application-Standard Form • Permit applications 3 .2 Equipment • Procure long (Construction) Procurement lead items and Delivery • Procure other equipment 3.3 Mobilization • Construction (Construction) and Site Prep Plans 3.4 Construction • Solar PV Install (Construction) • Battery Building and Battery install • Electrical and Controls Integration 3.5 Commissionin • Construction (Construction) g Checkout • Engineering Checkout • Start-up 4.1 Performance (Construction) Data Collection 4.2 Final Reports • Confirm (Construction) completion of punch list • Confirm proper operation 4.3 Grant Close-• Close-out (Construction) out reports I 3.2 Budget 3/1 /23 6/30/23 7/1/23 7/3 1/23 8/1 /23 9/30/23 10/1 /23 12/31 /23 1/1 /24 11 /30/24 111 /24 2/28 /24 3/1 /24 3/31 /24 • • • • • • • • • P.O 's ALASKA ENERGY AUTHORITY Detailed Construction Time line Photos of construction progress Contractor monthly reports Commissioning Punchlist Annualperrormance reports Completed punchlist Final perrormance report Grant closeout forms ,3.2.1 Funding Sources Indicate the funding sources for the phase(s) of the project applied for in this funding request. Grant funds requested in this application $2,000,000 Cash match to be provideda $1,500,000 In-kind match to be provideda $6,000 In-kind match to be determined $1,000,000 Energy efficiency match providedb $ Total costs for project phase(s) covered in application (sum of $4,506,000 above) Describe your financial commitment to the project and the source(s) of match . Indicate whether these matching funds are secured or pending future approvals . Describe the impact, if any, that the timing of additional funds would have on the ability to proceed with the grant. The City of Galena has been awarded $1.5 million from the US Department of Agriculture High Energy Cost Grant program for this proposed project. This USDA grant award is already secured. This will be used as cost-share to leverage the $2.0 million being requested here from the AEA REF. The total project cost has been quoted at $4 .5 million , which leaves a $1 million_gap . The AEA 23001 Page 8 of44 11/16/2021 I Renewable Energy Fund Round 14 Grant Application-Standard Form ALASKA ENERGY AUTHORITY City of Galena is committed to fill this funding gap through pursuit of additional grants, several of which have already been identified , including Department of Energy, Denali Commiss ion, and private foundations, anticipated federal infrastructure funding , as well as possible tax credits and other financing vehicles . The City has been extremely successful with project development and grant awards over the last decade and if AEA demonstrates its support for this project and we have $3.5 million out of a $4.5 million budget secured , we are confident in our ability to fill this funding gap. a Attach documentation for proof (see Section 1. 18 of the Request for Applications) b See Section 8.2 of this application and Section 1.18 of the RFA for requirements for Energy Efficiency Match . 3.2.2 Cost Overruns Describe the plan to cover potential cost increases or shortfalls in funding. If there are cost increases and shortfalls in funding , the City of Galena and project partners will pursue additional grant funding to complete the project. 3.2.3 Total Project Costs Indicate the anticipated total cost by phase of the project (including all funding sources). Use actual costs for completed phases . Indicate if the costs were actual or estimated. Reconnaissance [Actual/Estimated] $ Feasibility and Conceptual Design [Actual/Estimated] $0 -provided by NREL, Tesla, and Coffman Engineers as technical assistance and preliminary project development costs-complete Final Design and Permitting [Actuai!Estimatedl $ 373,000 Construction [Actuai/Estimatedl $4,133,000 Total Project Costs (sum of above} Estimated $4,506,000 Metering/Tracking Equipment [not included in project Estimated Included in the cost] project costs 3.2.4 Funding Subsequent Phases If subsequent phases are required beyond the phases being applied for in this application , describe the anticipated sources of funding and the likelihood of receipt of those funds. • State and/or federal grants • Loans, bonds, or other financing options • Additional incentives (i.e . tax credits) • Additional revenue streams (i.e . green tag sales or other renewable energy subsidies or programs that might be available) N/A 3.2.3 Budget Forms Applications MUST include a separate worksheet for each project phase that was identified in Section 2.3 .2 of this application-I. Reconnaissance, II . Feasibility and Conceptual Design , Ill. Final Design and Permitting , and IV. Construction . Please use the tables provided below to detail AEA 23001 Page 9 of44 11/16/2021 Renewable Energy Fund Round 14 Grant Application-Standard Form ALASKA ENERGY A UTHOR ITY your proposed project's total budget. Be sure to use one table for each phase of your project. and delete any unnecessary tables. The milestones and tasks should match those listed in 3.1 above. If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contact AEA 's Grants Coordinator by email at grants@akenergvauthority.org or by phone at (907) 771-3081. AEA 23001 Page 10 of44 11116/2021