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HomeMy WebLinkAboutLevelock REF Round 14 Standard Application Form (Final)Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 1 of 30 11/16/2021 Application Forms and Instructions This instruction page and the following grant application constitutes the Grant Application Form for Round 14 of the Renewable Energy Fund (REF). A separate application form is available for projects with a primary purpose of producing heat (see Request for Applications (RFA) Section 1.5). This is the standard form for all other projects, including projects that will produce heat and electricity. An electronic version of the RFA and both application forms is available online at: https://www.akenergyauthority.org/What-We-Do/Grants-Loans/Renewable-Energy-Fund/2021- REF-Application. What follows are some basic information and instructions for this application:  The Alaska Energy Authority (AEA) expects this application to be used as part of a two-year solicitation cycle with an opt-out provision in the second year of the cycle.  If you are applying for grants for more than one project, provide separate application forms for each project.  Multiple phases (e.g. final design, construction) for the same project may be submitted as one application.  If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for each phase of the project (see Sections 3.1 and 3.2.2).  In order to ensure that grants provide sufficient benefit to the public, AEA may limit recommendations for grants to preliminary development phases in accordance with 3 Alaska Administrative Code (ACC) 107.605(1).  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are completed and funding for an advanced phase is warranted. Supporting documentation may include, but is not limited to, reports, conceptual or final designs, models, photos, maps, proof of site control, utility agreements, business and operation plans, power sale agreements, relevant data sets, and other materials. Please provide a list of supporting documents in Section 11 of this application and attach the documents to your application.  If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. Please provide a list of additional information; including any web links, in Section 12 of this application and attach the documents to your application. For guidance on application best practices please refer to the resource-specific Best Practices Checklists; links to the checklists can be found in the appendices list at the end of the accompanying REF Round 14 RFA.  In the Sections below, please enter responses in the spaces provided. You may add additional rows or space to the form to provide sufficient space for the information, or attach additional sheets if needed.  If you need assistance with your application, please contact AEA’s Grants Coordinator by email at grants@akenergyauthority.org or by phone at (907) 771-3081. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 2 of 30 11/16/2021 REMINDER:  AEA is subject to the Public Records Act AS 40.25, and materials submitted to AEA may be subject to disclosure requirements under the act if no statutory exemptions apply.  All applications received will be posted on the Authority web site after final recommendations are made to the legislature. Please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application.  In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by AEA. If you want information to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential, it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 3 of 30 11/16/2021 SECTION 1 – APPLICANT INFORMATION Please specify the legal grantee that will own, operate, and maintain the project upon completion. Name (Name of utility, IPP, local government, or other government entity) Levelock Village Council Tax ID # 92-0074206 Date of last financial statement audit: Mailing Address: Physical Address: Box 70 401 Main Street Levelock Levelock 99625-0070 99625 Telephone: 907-287-3030 Fax: 907-287-3032 Email: <levelockadmin@bbna.com> 1.1 Applicant Point of Contact / Grants Coordinator Name: Title: Alexander Tallekpalek Tribal Council President Peter Apokedak III Manager, LECI utility Mailing Address: Alex – Above/same Peter – same and / or PO Box 50 Levelock 99625 Telephone: Fax: Email: 907-287-3030/ 907-287-6187 907-287-3058 (LECI) 907-287-3032 907-287-3015 <tllkplk@yahoo.com> <peter_apokedak@hotmail.com> 1.1.1 Applicant Signatory Authority Contact Information Name: Alexander Tallekpalek Title: Tribal Council President Mailing Address: PO Box 70; Levelock; 99625-0070 Telephone: Fax: Email: 907-287-3030 907-287-3032 <tllkplk@yahoo.com> 1.1.2 Applicant Alternate Points of Contact Name Telephone: Fax: Email: Peter Apokedak III 907-287-3058 (LECI) 907-287- 3015 <peter_apokedak@hotmail.com> <levelockelectric@gmail.com> Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 4 of 30 11/16/2021 1.2 Applicant Minimum Requirements Please check as appropriate. If applicants do not meet the minimum requirements, the application will be rejected. 1.2.1 Applicant Type ☐ An electric utility holding a certificate of public convenience and necessity under AS 42.05 CPCN #______, or ☐ An independent power producer in accordance with 3 AAC 107.695 (a) (1) CPCN #______, or ☐ A local government, or ☒ A governmental entity (which includes tribal councils and housing authorities) Additional minimum requirements ☒ 1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant’s board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate yes by checking the box) ☒ 1.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement (Section 3 of the RFA). (Indicate yes by checking the box) ☒ 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as identified in the Standard Grant Agreement template at https://www.akenergyauthority.org/What-We-Do/Grants-Loans/Renewable-Energy- Fund/2021-REF-Application (Any exceptions should be clearly noted and submitted with the application.) (Indicate yes by checking the box) ☒ 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. If no please describe the nature of the project and who will be the primary beneficiaries. (Indicate yes by checking the box) Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 5 of 30 11/16/2021 SECTION 2 – PROJECT SUMMARY 2.1 Project Title Provide a 4 to 7 word title for your project. Type in the space below. Levelock Feasibility Assessment & Conceptual Design 2.2 Project Location 2.2.1 Location of Project – Latitude and longitude (preferred), street address, or community name. Latitude <59°6′37″N 156°51′31″W (59.110141> Longitude 156051'3"W (- 156.858684) [Other description of location] It sits on the west bank of the Kvichak River, 18 miles (29 km) north of its mouth at Kvichak Bayand 47 miles (76 km) by river southwest (downstream) from Igiugig at the outlet of Iliamna Lake. According to the United States Census Bureau, the Levelock CDP has a total area of 12.1 square miles (31.3 km), all of it land. 2.2.2 Community benefiting – Name(s) of the community or communities that will be the beneficiaries of the project. Levelock, Alaska 2.3 Project Type Please check as appropriate. 2.3.1 Renewable Resource Type ☒ Wind ☒ Biomass or Biofuels (excluding heat-only) ☒ Hydro, Including Run of River ☐ Hydrokinetic ☒ Geothermal, Excluding Heat Pumps ☒ Transmission of Renewable Energy ☒ Solar Photovoltaic ☒ Storage of Renewable ☐ Other (Describe) ☒ Small Natural Gas 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Pre-ConstructionConstruction ☐ Reconnaissance ☒ Final Design and Permitting ☐ Feasibility and Conceptual Design ☐ Construction Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 6 of 30 11/16/2021 2.4 Project Description Provide a brief, one-paragraph description of the proposed project. Levelock is working to re-open its Fish Processing Plant and needs additional energy for this economic development project. The Tribe owns the processing plant and is therefore also responsible for the energy needs of the plant. The challenge is to not burden the community with additional energy costs while meeting the Plant’s needs. To achieve this, developing a complete energy assessment, options analysis and conceptual system design is needed. This REF-funded project will complement and advance both the wind assessment completed in 2017 and the technical work being conducted by the US Dept of Energy – Office of Indian Energy (DOE) program. DOE’s effort will create an-on-site inventory of the technical/hard energy assets in Levelock. DOE will assess the current utility and distribution system, additional components the Tribe and community have purchased and are in the community, clarifying energy needs of the processing plant, and also provide general recommendations. 2.5 Scope of Work Provide a short narrative for the scope of work detailing the tasks to be performed under this funding request. This should include work paid for by grant funds and matching funds or performed as in-kind match. Building on the already completed wind resource assessment along with the US-DOE’s work, this project will include:  Conduct on-site assessment specifically to identify renewable energy resources and document feasibility.  Develop an energy options analysis.  Document and verify the required technical energy loads needed for the Fish Processing Plant and community, both while the Plant is operating and when it is not.  Document the challenges/gaps in the current system to meet these requirements, e.g., when the fish plant isn’t operating to ensure the community is not burdened with additional energy use/costs.  Develop a system-wide engineering design that meets the needs and challenges for Levelock.  Complete a formal Conceptual Design Report and Operational Plan. 2.6 Previous REF Applications for the Project See Section 1.15 of the RFA for the maximum per project cumulative grant award amount Round Submitted Title of application Application #, if known Did you receive a grant? Y/N Amount of REF grant awarded ($) NONE Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 7 of 30 11/16/2021 SECTION 3 – Project Management, Development, and Operation 3.1 Schedule and Milestones Please fill out the schedule below (or attach a similar sheet) for the work covered by this funding request. Be sure to identify key tasks and decision points, including go/no go decisions, in your project along with estimated start and end dates for each of the milestones and tasks. Please clearly identify the beginning and ending of all phases (I. Reconnaissance, II. Feasibility and Conceptual Design, III. Final Design and Permitting, and IV. Construction) of your proposed project. See the RFA, Sections 2.3-2.6 for the recommended milestones for each phase. Add additional rows as needed. ALL DATES ARE SUBJECT TO CHANGE DEPENDING ON AVAILABILITY OF FUNDS FROM AEA Phase II: Feasibility and Conceptual Design for LEVELOCK Task # Milestones Tasks Start Date Target End Date Deliverables 1 Funding Award Decision Grant Agreement in Place July 1, 2022 Oct 31, 2022 Terms of Agreement 2 Project Scoping & Finalize Contract with Experienced Firm Negotiate Scope of Work/Agreement with Contractor Aug 2022 Oct. 31, 2022 (or when funds available) Workplan / Contract Agreement Signed 3 Detailed Renewable Energy Resource Assessments Install Monitoring Equipment Review and include previous relevant reports Renewable Resource Written Assessment Delivered 4 Assess/Document Existing energy System Install Monitoring Equipment Review and include previous relevant reports 5 Detail current energy costs and future market predictions Research and document current energy costs and market predictions Written documentation for inclusion in final report 6 Land ownership, Land use, Permitting and Environmental analysis Coordinate with appropriate agencies Identify for inclusion in final report land ownership/use, permitting and environmental compliance requirements 7 Develop cost estimates of renewable energy resources Conduct Options Analysis Written Options Analysis for inclusion in final report 8 Conduct Options Analysis/Alternatives Assessment for energy sources Perform multi-criteria and cost- effectiveness analysis and evaluate economic impact Write-up options and alternative assessment for inclusion in final report Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 8 of 30 11/16/2021 8 Develop proposed design and cost estimate Create and describe schematic for energy system and identify component providers and their costs Write-up for inclusion in final report 9 Create detailed economic and financial analyses; Identify benefits Combine both renewable resource development and system development and operations costs projected out for 25 years Write-up for inclusion in final report 10 Draft business and operations plan concept Include O&M costs - taxes, insurance, and financing, identify training needs, energy purchase/sales agreement; Analyze/detail revenue from energy sales, tax credits, etc. Business and Operations plan for inclusion in final report 11 Community/ Contractor review Draft Feasibility and Conceptual Design Report together Write Initial Draft Draft Feasibility and Conceptual Design Report Delivered 12 Deliver Final Feasibility Study and Conceptual Design Study Compile and Write Final Report Final Feasibility and Conceptual Design Report Delivered – includes Business & Ops Plan Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 9 of 30 11/16/2021 3.2 Budge 3.2.1 Funding Sources Indicate the funding sources for the phase(s) of the project applied for in this funding request. Grant funds requested in this application $XXXXX Cash match to be provideda $ In-kind match to be provideda $12,000 Energy efficiency match providedb $ Total costs for project phase(s) covered in application (sum of above) $ Describe your financial commitment to the project and the source(s) of match. Indicate whether these matching funds are secured or pending future approvals. Describe the impact, if any, that the timing of additional funds would have on the ability to proceed with the grant. ~$10,000 Secured (includes travel): The U.S. DOE’s Tribal Energy Program’s Alaska lead - Mr. Alan Verbitsky - will be conducting a visual and hard-asset inventory of the various energy production components Levelock has / owns. US DOE will then provide Levelock with a report that includes the inventory along with general recommendations about options to meet its needs. Contact: <alan.verbitsky@hq.doe.gov> 701-818-0431 ~$1,000 Secured: In-kind time from Alexander Tallekpalek, Tribal President ~$1,000 Secured: In-kind time from Peter Apokedak III, Utility Manager a Attach documentation for proof (see Section 1.18 of the Request for Applications) b See Section 8.2 of this application and Section 1.18 of the RFA for requirements for Energy Efficiency Match. 3.2.2 Cost Overruns Describe the plan to cover potential cost increases or shortfalls in funding. None anticipated. 3.2.3 Total Project Costs Indicate the anticipated total cost by phase of the project (including all funding sources). Use actual costs for completed phases. Indicate if the costs were actual or estimated. Reconnaissance [Actual/Estimated] $ Feasibility and Conceptual Design [Actual/Estimated] $ xxxxx Final Design and Permitting [Actual/Estimated] $ Construction [Actual/Estimated] $ Total Project Costs (sum of above) Estimated $ Metering/Tracking Equipment [not included in project cost] Estimated $ 3.2.4 Funding Subsequent Phases If subsequent phases are required beyond the phases being applied for in this application, describe the anticipated sources of funding and the likelihood of receipt of those funds.  State and/or federal grants  Loans, bonds, or other financing options  Additional incentives (i.e. tax credits)  Additional revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 10 of 30 11/16/2021 3.2.3 Budget Forms Applications MUST include a separate worksheet for each project phase that was identified in Section 2.3.2 of this application — I. Reconnaissance, II. Feasibility and Conceptual Design, III. Final Design and Permitting, and IV. Construction. Please use the tables provided below to detail your proposed project’s total budget. Be sure to use one table for each phase of your project, and delete any unnecessary tables. The milestones and tasks should match those listed in 3.1 above. If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contact AEA’s Grants Coordinator by email at grants@akenergyauthority.org or by phone at (907) 771-3081 Phase 2 — Feasibility and Conceptual Design Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Sections 2.3 thru 2.6 of the RFA ) $ $ $ 1) Grant Agreement in Place/ Project Scoping & Finalize Contract $12,075 $0 $12,075 2) Detailed Renewable Energy Resource Assessments & Assess/Document Existing Energy System, including current and future energy costs/ predictions $13,800 $10,000 $23,800 3) Install Monitoring Equipment $50,300 $335 $50,635 4) Land ownership, Land use, Permitting and Environmental analysis $ 2,500 $335 $ 2,835 5) Conduct Options Analysis/Alternatives Assessment for energy sources and cost estimates for renewable energy resources $10,350 $670 $11,020 6) Create detailed economic and financial analyses; and Draft business and operations $23,400 $325 $23,725 Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 11 of 30 11/16/2021 plan concept to include benefits 7) Draft and Finalize Feasibility Report Deliver Final Feasibility Study to AEA $28,600 $335 $28,935 $ $ $ TOTALS $141,025 $12,000 $153,025 Budget Categories: Direct Labor & Benefits $ $10,000 $10,000 Travel & Per Diem $ $ 2,000 $ 2,000 Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $141,025 $ $141,025 Construction Services $ $ $ Other $ $ $ TOTALS $ $12,000 $153,025 Phase 3 — Final Design and Permitting Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Sections 2.3 thru 2.6 of the RFA ) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ $ Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $ $ $ Construction Services $ $ $ Other $ $ $ TOTALS $ $ $ Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 12 of 30 11/16/2021 Phase 4 — Construction Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Sections 2.3 thru 2.6 of the RFA ) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ $ Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $ $ $ Construction Services $ $ $ Other $ $ $ TOTALS $ $ $ Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 13 of 30 11/16/2021 3.2.4 Cost Justification Indicate the source(s) of the cost estimates used for the project budget, including costs for future phases not included in this application. Cost is based on an experienced Alaska contractor’s cost proposal to Levelock Village Council. 3.3 Project Communications 3.3.1 Project Progress Reporting Describe how you plan to monitor the progress of the project and keep AEA informed of the status. Who will be responsible for tracking the progress? What tools and methods will be used to track progress? The contractor will provide on-going reports to the Levelock Village Council, based on milestones and deliverables. Levelock will then provide those deliverables to AEA with a request for cost reimbursement. Our selected contractor has worked with a number of communities that have received AEA-REF grants and understands AEA-REF’s reporting requirements. 3.3.2 Financial Reporting Describe the controls that will be utilized to ensure that only costs that are reasonable, ordinary and necessary will be allocated to this project. Also discuss the controls in place that will ensure that no expenses for overhead, or any other unallowable costs will be requested for reimbursement from the REF Grant Program. The contractor will provide invoices based on milestones/deliverables to Levelock, and we will then provide those deliverables to AEA with a request for cost reimbursement. Only contractor’s cost will be requested from the REF Grant Program. Pati Crofut, an independent grant administrator, accountant, consultant and trainer, will also support our efforts. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 14 of 30 11/16/2021 SECTION 4 – QUALIFICATIONS AND EXPERIENCE 4.1 Project Team Include resumes for known key personnel and contractors, including all functions below, as an attachment to your application. In the electronic submittal, please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. 4.1.1 Project Manager Indicate who will be managing the project for the Grantee and include contact information. If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. From our Village Resolution: 4.1.2 Project Accountant Indicate who will be performing the accounting of this project for the grantee. If the applicant does not have a project accountant indicate how you intend to solicit financial accounting support. In conjunction with working with Alex Tallekpalek, Pati Crofut will serve as our support person for ensuring AEA’s project accounting is done correctly and timely. Refer to 3.3.2 above. 4.1.3 Expertise and Resources Describe the project team including the applicant, partners, and contractors. For each member of the project team, indicate:  the milestones/tasks in 3.1 they will be responsible for;  the knowledge, skills, and experience that will be used to successfully deliver the tasks;  how time and other resource conflicts will be managed to successfully complete the task. If contractors have not been selected to complete the work, provide reviewers with sufficient detail to understand the applicant’s capacity to successfully select contractors and manage complex contracts. Dennis Meiners (Lead Project Manager) – (Lead/Responsible for all Milestones) Jean-Paul Pinard, PhD, P.Eng. (Consulting Engineer), Expert in modeling wind energy in Arctic conditions and is a published peer-reviewed researcher on this subject. For over 27 years Dr. Pinard has been evaluating wind resources across Yukon, Northwest Territories and Nunavit communities. He has extensive experience in the energy sector as an engineer, scientist, lecturer, and advocate on renewable energy. He also specializes in piloting smart wind to energy storage in homes and businesses. Evaluates wind and renewable energy in remote communities of Alaska and Canada by conducting energy modelling and data analysis. Extensive work with Indigenous communities to empower their renewable energy economies. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 15 of 30 11/16/2021 (Milestones 1– Senior Consultant; Milestones 2-5 and Associated Tasks: Consultant and Editor for Written Documentations) Dale Letourneau (Electrical Engineer), Specializing in remote, independent energy generation and grid systems, with more than 40 years of experience in design and construction of these systems. Extensive experience managing and conducting energy projects in Alaska’s harsh, remote conditions and communities. (Co-Lead for Milestones 3, 4, 5, 6,7 and Associated Tasks) Greg Egan (Solar PV Specialist), President of Remote Power, Inc. in Fairbanks. As the first NABCEP certified PV installer in Alaska and a journeyman electrician he has been responsible for the design and installation of hundreds of photovoltaic power systems for residential, commercial and industrial applications across the state. Mr. Egan has extensive experience working in rural Alaska. This includes the design of the solar power systems and custom array racking that were installed at the Water Treatment Facilit ies located in Deering, Kobuk, Noatak, and Noorvik and Shungnak in 2013. (Milestones 1– Senior Consultant; Milestones 2-7 and Associated Tasks: Consultant and Editor for Written Documents) Ian Knapp (Research Technical Specialist), (Assist with Milestones 1-7 and Associated Tasks) 4.2 Local Workforce Describe how the project will use local labor or train a local labor workforce. At the time this application is being made, we don’t have a local workforce identified. However, our contractor, IES has indicated it would like to use local workforce for data collection and other assistance, and we will work with them to find appropriate local workers after the award is made. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 16 of 30 11/16/2021 SECTION 5 – TECHNICAL FEASIBILITY 5.1 Resource Availability 5.1.1 Assessment of Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available, including average resource availability on an annual basis. For pre-construction applications, describe the resource to the extent known. For design and permitting or construction projects, please provide feasibility documents, design documents, and permitting documents (if applicable) as attachments to this application (See Section 11). Likelihood of the resource being available over the life of the project. See the “Resource Assessment” section of the appropriate Best Practice Checklist for additional guidance. A primary purpose of this Study is to conduct a resource assessment. 5.1.2 Alternatives to Proposed Energy Resource Describe the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. N/A 5.1.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. See the “Environmental and Permitting Risks” section of the appropriate Best Practice Checklist for additional guidance.  List of applicable permits  Anticipated permitting timeline  Identify and describe potential barriers including potential permit timing issues, public opposition that may result in difficulty obtaining permits, and other permitting barriers A primary purpose of this Study is to identify permitting requirements/needs. 5.2 Project Site Describe the availability of the site and its suitability for the proposed energy system. Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. See the “Site control” section of the appropriate Best Practice Checklist for additional guidance. A primary purpose of this Study is to identify project site(s). 5.3 Project Technical & Environmental Risk 5.3.1 Technical Risk Describe potential technical risks and how you would address them.  Which tasks are expected to be most challenging?  How will the project team reduce the risk of these tasks?  What internal controls will be put in place to limit and deal with technical risks? Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 17 of 30 11/16/2021 See the “Common Planning Risks” section of the appropriate Best Practice Checklist for additional guidance. Technical risks are low. 5.3.2 Environmental Risk Explain whether the following environmental and land use issues apply, and if so which project team members will be involved and how the issues will be addressed. See the “Environmental and Permitting Risks” section of the appropriate Best Practice Checklist for additional guidance.  Threatened or endangered species  Habitat issues  Wetlands and other protected areas  Archaeological and historical resources  Land development constraints  Telecommunications interference  Aviation considerations  Visual, aesthetics impacts  Identify and describe other potential barriers The final Study will identify these items. 5.4 Technical Feasibility of Proposed Energy System In this section you will describe and give details of the existing and proposed systems. The information for existing system will be used as the baseline the proposal is compared to and also used to make sure that proposed system can be integrated. Only complete sections applicable to your proposal. If your proposal only generates electricity, you can remove the sections for thermal (heat) generation. 5.4.1 Basic Operation of Existing Energy System Describe the basic operation of the existing energy system including: description of control system; spinning reserve needs and variability in generation (any high loads brought on quickly); and current voltage, frequency, and outage issues across system. See the “Understanding the Existing System” section of the appropriate Best Practice Checklist for additional guidance. Part of the purpose of this Study is to detail the existing energy system. 5.4.2.1 Existing Power Generation Units Include for each unit include: resource/fuel, make/model, design capacity (kW), minimum operational load (kW), RPM, electronic/mechanical fuel injection, make/model of genset controllers, hours on genset Unit 1: 5.4.2 Existing Energy Generation Infrastructure and Production In the following tables, only fill in areas below applicable to your project. You can remove extra tables. If you have the data below in other formats, you can attach them to the application (see Section 11). Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 18 of 30 11/16/2021 Unit 2: Unit 3: Unit 4: Unit 5: Unit 6: 5.4.2.2 Existing Distribution System Describe the basic elements of the distribution system. Include the capacity of the step-up transformer at the powerhouse, the distribution voltage(s) across the community, any transmission voltages, and other elements that will be affected by the proposed project. 5.4.2.3 Existing Thermal Generation Units (if applicable to your project) Generation unit Resource/ Fuel type Design capacity (MMBtu/hr) Make Model Average annual efficiency Year Installed Hours 5.4.2.5 Annual Electricity Production and Fuel Consumption (Existing System) Use most recent year. Replace the section (Type 1), (Type 2), and (Type 3) with generation sources Month Generati on (Type 1) (kWh) Generatio n (Type 2) (kWh) Generatio n (Type 3) (kWh) Fuel Consumptio n (Diesel- Gallons) Fuel Consumptio n [Other] Pea k Loa d Minimum Load January February March April May June July August September Is there operational heat recovery? (Y/N) If yes estimated annual displaced heating fuel (gallons) 5.4.2.4 O&M and replacement costs for existing units Power Generation Thermal Generation i. Annual O&M cost for labor ii. Annual O&M cost for non-labor iii. Replacement schedule and cost for existing units Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 19 of 30 11/16/2021 October November December Total 5.4.2.6 Annual Heating Fuel Consumption (Existing System) Use most recent year. Include only if your project affects the recovered heat off the diesel genset or will include electric heat loads. Only include heat loads affected by the project. Month Diesel (Gallons) Electricity Propane (Gallons) Coal (Tons) Wood (Cords, green tons, dry tons) Other January February March April May June July August September October November December Total 5.4.3 Future Trends Describe the anticipated energy demand in the community, or whatever will be affected by the project, over the life of the project. Explain how the forecast was developed and provide year by year forecasts. As appropriate, include expected changes to energy demand, peak load, seasonal variations, etc. that will affect the project. One of the drivers for this Study is the plan to re-open our Fish Processing Plant. The Plant will need considerable energy. In order for the Plant to be as economical as possible we wish to utilize to the greatest extent possible, renewable energy. We also need to identify/find a solution to ensure that the community is not burdened by added energy costs due to the Plant coming back on-line. 5.4.4 Proposed System Design Provide the following information for the proposed renewable energy system:  A description of renewable energy technology specific to project location  The total proposed capacity and a description of how the capacity was determined  Integration plan, including upgrades needed to existing system(s) to integrate renewable energy system: Include a description of the controls, storage, secondary loads, distribution upgrades that will be included in the project  Civil infrastructure that will be completed as part of the project—buildings, roads, etc.  Include what backup and/or supplemental system will be in place See the “Proposed System Design” section of the appropriate Best Practice Checklist for additional guidance. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 20 of 30 11/16/2021 The contractor will evaluate a variety of possible renewable energy sources and how they can be integrated with our current diesel system. The purpose of the study is to develop a conceptual design to allow us to address these items. 5.4.4.1 Proposed Power Generation Units Unit # Resource/ Fuel type Design capacity (kW) Make Model Expected capacity factor Expected life (years) Expected Availability 5.4.4.2 Proposed Thermal Generation Units (if applicable) Generation unit Resource/ Fuel type Design capacity (MMBtu/hr) Make Model Expected Average annual efficiency Expected life 5.4.5 Basic Operation of Proposed Energy System  To the best extent possible, describe how the proposed energy system will operate: When will the system operate, how will the system integrate with the existing system, how will the control systems be used, etc.  When and how will the backup system(s) be expected to be used See the “Proposed System Design” section of the appropriate Best Practice Checklist for additional guidance. The purpose of the study is to develop a conceptual design to allow us to address these items 5.4.3.1 Expected Capacity Factor % Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 21 of 30 11/16/2021 5.4.5.2 Annual Electricity Production and Fuel Consumption (Proposed System) Month Generation (Proposed System) (kWh) Generation (Type 2) (kWh) Generation (Type 3) (kWh) Fuel Consumption (Diesel- Gallons) Fuel Consumption [Other] Secondary load (kWh) Storage (kWh) January February March April May June July August September October November December Total 5.4.5.3 Annual Heating Fuel Consumption (Proposed System) Month Diesel (Gallons) Electricity Propane (Gallons) Coal (Tons) Wood (Cords, green tons, dry tons) Other January February March April May June July August September October November December Total 5.4.6 Proposed System Operating and Maintenance (O&M) Costs O&M costs can be estimated in two ways for the standard application. Most proposed renewable energy projects will fall under Option 1 because the new resource will not allow for diesel generation to be turned off. Some projects may allow for diesel generation to be turned off for periods of time; these projects should choose Option 2 for estimating O&M. Option 1: Diesel generation ON For projects that do not result in shutting down diesel generation there is assumed to be no impact on the base case O&M. Please indicate $ Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 22 of 30 11/16/2021 the estimated annual O&M cost associated with the proposed renewable project. Option 2: Diesel generation OFF For projects that will result in shutting down diesel generation please estimate: 1. Annual non-fuel savings of shutting off diesel generation 2. Estimated hours that diesel generation will be off per year. 3. Annual O&M costs associated with the proposed renewable project. 1. $ 2. Hours diesel OFF/year: 3. $ The purpose of the study is to develop a conceptual design to allow us to address these items. 5.4.7 Fuel Costs Estimate annual cost for all applicable fuel(s) needed to run the proposed system (Year 1 of operation) Diesel (Gallons) Electricity Propane (Gallons) Coal (Tons) Wood Other Unit cost ($) Annual Units Total Annual cost ($) 5.5 Performance and O&M Reporting For construction projects only 5.5.1 Metering Equipment Please provide a short narrative, and cost estimate, identifying the metering equipment that will be used to comply with the operations reporting requirement identified in Section 3.15 of the Request for Applications. The purpose of the study is to develop a conceptual design to allow us to address these items. 5.5.2 O&M reporting Please provide a short narrative about the methods that will be used to gather and store reliable operations and maintenance data, including costs, to comply with the operations reporting requirement identified in Section 3.15 of the Request for Applications Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 23 of 30 11/16/2021 SECTION 6 – ECONOMIC FEASIBILITY AND BENEFITS 6.1 Economic Feasibility 6.1.1 Economic Benefit Annual Lifetime Anticipated Diesel Fuel Displaced for Power Generation (gallons) Anticipated Fuel Displaced for Heat (gallons) Total Fuel displaced (gallons) Anticipated Diesel Fuel Displaced for Power Generation ($) Anticipated Fuel Displaced for Heat ($) Anticipated Power Generation O&M Cost Savings Anticipated Thermal Generation O&M Cost Savings Total Other costs savings (taxes, insurance, etc.) Total Fuel, O&M, and Other Cost Savings The purpose of the study is to develop a conceptual design to allow us to address these items. 6.1.2 Economic Benefit Explain the economic benefits of your project. Include direct cost savings and other economic benefits, and how the people of Alaska will benefit from the project. Note that additional revenue sources (such as tax credits or green tags) to pay for operations and/or financing, will not be included as economic benefits of the project. Where appropriate, describe the anticipated energy cost in the community, or whatever will be affected by the project, over the life of the project. Explain how the forecast was developed and provide year-by-year forecasts The economic model used by AEA is available at https://www.akenergyauthority.org/What-We- Do/Grants-Loans/Renewable-Energy-Fund/2021-REF-Application. This economic model may be used by applicants but is not required. The final benefit/cost ratio used will be derived from the AEA model to ensure a level playing field for all applicants. If used, please submit the model with the application. The purpose of the study is to develop a conceptual design to allow us to address these items. One of the drivers for this Study is for economic development and our plan to re-open our Fish Processing Plant. The Plant will need considerable energy. In order for the Plant to be as economical as possible we wish to utilize to the greatest extent possible, renewable energy. We also need to identify/find a solution to ensure that the community is not burdened by added energy costs due to the Plant coming back on-line. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 24 of 30 11/16/2021 6.1.3 Economic Risks Discuss potential issues that could make the project uneconomic to operate and how the project team will address the issues. Factors may include:  Low prices for diesel and/or heating oil  Other projects developed in community  Reductions in expected energy demand: Is there a risk of an insufficient market for energy produced over the life of the project.  Deferred and/or inadequate facility maintenance  Other factors This Study will provide insights about Economic Risks. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 25 of 30 11/16/2021 6.1.4 Public Benefit for Projects with Direct Private Sector Sales For projects that include direct sales of power to private sector businesses (sawmills, cruise ships, mines, etc.), please provide a brief description of the direct and indirect public benefits derived from the project as well as the private sector benefits and complete the table below. See Section 1.6 in the Request for Applications for more information. Renewable energy resource availability (kWh per month) Estimated direct sales to private sector businesses (kWh) Revenue for displacing diesel generation for use at private sector businesses ($) Estimated sales for use by the Alaskan public (kWh) Revenue for displacing diesel generation for use by the Alaskan public ($) 6.2 Other Public Benefit Describe the non-economic public benefits to Alaskans over the lifetime of the project. For the purpose of evaluating this criterion, public benefits are those benefits that would be considered unique to a given project and not generic to any renewable resource. For example, decreased greenhouse gas emission, stable pricing of fuel source, won’t be considered under this category. Some examples of other public benefits include:  The project will result in developing infrastructure (roads, trails, pipes, power lines, etc.) that can be used for other purposes  The project will result in a direct long-term increase in jobs (operating, supplying fuel, etc.)  The project will solve other problems for the community (waste disposal, food security, etc.)  The project will generate useful information that could be used by the public in other parts of the state  The project will promote or sustain long-term commercial economic development for the community One of the drivers for this Study is for economic development and our plan to re-open our Fish Processing Plant. The Plant will need considerable energy. In order for the Plant to be as economical as possible we wish to utilize to the greatest extent possible, renewable energy. We also need to identify/find a solution to ensure that the community is not burdened by added energy costs due to the Plant coming back on-line. Renewable energy development could also provide new jobs in Levelock. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 26 of 30 11/16/2021 SECTION 7 – SUSTAINABILITY Describe your plan for operating the completed project so that it will be sustainable throughout its economic life. At a minimum for construction projects, a business and operations plan should be attached and the applicant should describe how it will be implemented. See Section 11. 7.1.1 Operation and Maintenance Demonstrate the capacity to provide for the long-term operation and maintenance of the proposed project for its expected life  Provide examples of success with similar or related long-term operations  Describe the key personnel that will be available for operating and maintaining the infrastructure.  Describe the training plan for existing and future employees to become proficient at operating and maintaining the proposed system.  Describe the systems that will be used to track necessary supplies  Describe the system will be used to ensure that scheduled maintenance is performed This Study will address O&M. 7.1.2 Financial Sustainability  Describe the process used (or propose to use) to account for operational and capital costs.  Describe how rates are determined (or will be determined). What process is required to set rates?  Describe how you ensure that revenue is collected.  If you will not be selling energy, explain how you will ensure that the completed project will be financially sustainable for its useful life. Study will address Sustainability and Finances. 7.1.2.1 Revenue Sources Briefly explain what if any effect your project will have on electrical rates in the proposed benefit area over the life of the project. If there is expected to be multiple rates for electricity, such as a separate rate for intermittent heat, explain what the rates will be and how they will be determined Collect sufficient revenue to cover operational and capital costs  What is the expected cost-based rate (as consistent with RFA requirements)  If you expect to have multiple rate classes, such as excess electricity for heat, explain what those rates are expected to be and how those rates account for the costs of delivering the energy (see AEA’s white paper on excess electricity for heat)..  Annual customer revenue sufficient to cover costs  Additional incentives (i.e. tax credits)  Additional revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) The purpose and part of the challenge of the design is to create a system that does not negatively impact the residents of Levelock while also providing power for the fish processing plant. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 27 of 30 11/16/2021 7.1.2.2 Power Purchase/Sale The power purchase/sale information should include the following:  Identification of potential power buyer(s)/customer(s)  Potential power purchase/sales price - at a minimum indicate a price range (consistent with the Section 3.16 of the RFA) Identify the potential power buyer(s)/customer(s) and anticipated power purchase/sales price range. Indicate the proposed rate of return from the grant-funded project. Include letters of support or power purchase agreement from identified customers. Study will address Power Purchase/Sale SECTION 8 – PROJECT READINESS 8.1 Project Preparation Describe what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Specifically address your progress towards or readiness to begin, at a minimum, the following:  The phase(s) that must be completed prior to beginning the phase(s) proposed in this application  The phase(s) proposed in this application  Obtaining all necessary permits  Securing land access and use for the project  Procuring all necessary equipment and materials Refer to the RFA and/or the pre-requisite checklists for the required activities and deliverables for each project phase. Please describe below and attach any required documentation. Levelock has been working with the U.S. Dept of Energy-Tribal Office to begin collecting useful information as a starting point and we have been invited by US Economic Development Administration to submit a proposal for assistance to re-open our Fish Processing Plant. 8.2 Demand- or Supply-Side Efficiency Upgrades If you have invested in energy efficiency projects that will have a positive impact on the proposed project, and have chosen to not include them in the economic analysis, applicants should provide as much documentation as possible including: 1. Explain how it will improve the success of the RE project 2. Energy efficiency pre and post audit reports, or other appropriate analysis, 3. Invoices for work completed, 4. Photos of the work performed, and/or 5. Any other available verification such as scopes of work, technical drawings, and payroll for work completed internally. N/A SECTION 9 – LOCAL SUPPORT AND OPPOSITION Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 28 of 30 11/16/2021 Describe local support and opposition, known or anticipated, for the project. Include letters, resolutions, or other documentation of local support from the community that would benefit from this project. Provide letters of support, memorandum of understandings, cooperative agreements between the applicant, the utility, local government and project partners. The documentation of support must be dated within one year of the RFA date of November 16, 2021. Please note that letters of support from legislators will not count toward this criterion. The project is supported by the Village Council and the local Utility. SECTION 10 – COMPLIANCE WITH OTHER AWARDS Identify other grants that may have been previously awarded to the Applicant by AEA for this or any other project. Describe the degree you have been able to meet the requirements of previous grants including project deadlines, reporting, and information requests. N/A SECTION 11 – LIST OF SUPPORTING DOCUMENTATION FOR PRIOR PHASES In the space below, please provide a list of additional documents attached to support completion of prior phases. N/A SECTION 12 – LIST OF ADDITIONAL DOCUMENTATION SUBMITTED FOR CONSIDERATION In the space below, please provide a list of additional information submitted for consideration. Quote from experienced contractor/consultant. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 29 of 30 11/16/2021 SECTION 13 – AUTHORIZED SIGNERS FORM Community/Grantee Name: Levelock Village Council Regular Election is held: Date: Authorized Grant Signer(s): Printed Name Title Term Signature Alex Tallekpalek President Village Council Peter Apokedak Vice-President Village Council I authorize the above person(s) to sign Grant Documents: (Must be authorized by the highest ranking organization/community/municipal official) Printed Name Title Term Signature Alex Tallekpalek President Village Council Grantee Contact Information: Mailing Address: Po Box 70; Levelock, AK; 99625-0070 Phone Number: 907-287-3030 Fax Number: 907-287-3032 Email Address: <levelockadmin@bbna.com> Federal Tax ID #: # 92-0074206 Please submit an updated form whenever there is a change to the above information. SECTION 14 – ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 30 of 30 11/16/2021 A. Contact information and resumes of Applicant’s Project Manager, Project Accountant(s), key staff, partners, consultants, and suppliers per application form Section 3.1, 3.4 and 3.6. Applicants are asked to provide resumes submitted with applications in separate electronic documents if the individuals do not want their resumes posted to the project web site. B. Letters or resolutions demonstrating local support per application form Section 9. C. For projects involving heat: Most recent invoice demonstrating the cost of heating fuel for the building(s) impacted by the project. D. Governing Body Resolution or other formal action taken by the applicant’s governing body or management per RFA Section 1.4 that:  Commits the organization to provide the matching resources for project at the match amounts indicated in the application.  Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant.  Provides as point of contact to represent the applicant for purposes of this application.  Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. E. An electronic version of the entire application on CD or other electronic media, per RFA Section 1.7. F. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations. Print Name Signature Title Date