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HomeMy WebLinkAbout2021.11.09 REF Round 14 Heat Application Form (Final)-1-2Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 1 of 43 11/16/2021 Application Forms and Instructions This instruction page and the following grant application constitutes the Grant Application Form for Round 14 of the Renewable Energy Fund Heat Projects only. If your application is for energy projects that will not primarily produce heat, please use the standard application form (see Request for Applications (RFA) section 1.5). An electronic version of the RFA and both application forms are available online at: https://www.akenergyauthority.org/What-We-Do/Grants-Loans/Renewable- Energy-Fund/2021-REF-Application. What follows are some basic information and instructions for this application: ● The Alaska Energy Authority (AEA) expects this application to be used as part of a two-year solicitation cycle with an opt-out provision in the second year of the cycle. ● If you are applying for grants for more than one project, provide separate application forms for each project. ● Multiple phases (e.g. final design, construction) for the same project may be submitted as one application. ● If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for each phase of the project (see Sections 3.1 and 3.2.2). ● In order to ensure that grants provide sufficient benefit to the public, AEA may limit recommendations for grants to preliminary development phases in accordance with 3 Alaska Administrative Code (AAC) 107.605(1). ● If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are completed and funding for an advanced phase is warranted. Supporting documentation may include, but is not limited to, reports, conceptual or final designs, models, photos, maps, proof of site control, utility agreements, business and operation plans, power sale agreements, relevant data sets, and other materials. Please provide a list of supporting documents in Section 11 of this application and attach the documents to your application. ● If you have additional information or reports you would like AEA to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. Please provide a list of additional information; including any web links, in section 12 of this application and attach the documents to your application. For guidance on application best practices please refer to the resource-specific Best Practices Checklists; links to the checklists can be found in the appendices list at the end of the accompanying REF Round 14 RFA. ● In the sections below, please enter responses in the spaces provided. You may add additional rows or space to the form to provide sufficient space for the information, or attach additional sheets if needed. ● If you need assistance with your application, please contact AEA Grants Coordinator by email at grants@akenergyauthority.org or by phone at (907) 771-3081. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 2 of 43 11/16/2021 REMINDER: ● AEA is subject to the Public Records Act AS 40.25, and materials submitted to AEA may be subject to disclosure requirements under the act if no statutory exemptions apply. ● All applications received will be posted on AEA’s website after final recommendations are made to the legislature. Please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. ● In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by AEA. If you want information to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from AEA that the information will be kept confidential. If AEA determines it is not confidential, it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 3 of 43 11/16/2021 SECTION 1 – APPLICANT INFORMATION Please specify the legal grantee that will own, operate, and maintain the project upon completion. Name (Name of utility, IPP, local government, or other government entity) City of Nenana Tax ID # 92-6001390 Date of last financial statement audit: 01/2021 Mailing Address: Physical Address: P.O. Box 70 723 A Street Nenana, AK 99760 Nenana, AK 99760 Telephone: Fax: Email: 907-888-5036 nenanaclerk@gmail.com 1.1 Applicant Point of Contact / Grants Coordinator Name: Forest Shreeve Title: Director of Finance Mailing Address: P.O. Box 70 Nenana, AK 99760 Telephone: Fax: Email: 907-978-3266 nenanadirector@gmail.com 1.1.1 Applicant Signatory Authority Contact Information Name: Josh Verhagen Title: Mayor Mailing Address: P.O. Box 70 Nenana, AK 99760 Telephone: Fax: Email: 907-888-5037 nenanamayor@gmail.com 1.1.2 Applicant Alternate Points of Contact Name Telephone: Fax: Email: Josh Verhagen 907-888-5037 nenanamayor@gmail.com Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 4 of 43 11/16/2021 1.2 Applicant Minimum Requirements Please check as appropriate. If applicants do not meet the minimum requirements, the application will be rejected. 1.2.1 Applicant Type ☐ An electric utility holding a certificate of public convenience and necessity under AS 42.05 CPCN #______, or ☐ An independent power producer in accordance with 3 AAC 107.695 (a) (1) CPCN #______, or ☐ A local government, or ☒ A governmental entity (which includes tribal councils and housing authorities) Additional Minimum Requirements ☒ 1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant’s board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate yes by checking the box) ☒ 1.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement (Section 3 of the RFA). (Indicate yes by checking the box) ☒ 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as identified in the Standard Grant Agreement template at https://www.akenergyauthority.org/What-We-Do/Grants-Loans/Renewable-Energy- Fund/2021-REF-Application (Any exceptions should be clearly noted and submitted with the application.) (Indicate yes by checking the box) ☒ 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. If no please describe the nature of the project and who will be the primary beneficiaries. (Indicate yes by checking the box) Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 5 of 43 11/16/2021 SECTION 2 – PROJECT SUMMARY 2.1 Project Title Provide a 4 to 7 word title for your project. Type in the space below. Nenana Biomass District Heat System 2.2 Project Location 2.2.1 Location of Project – Latitude and longitude (preferred), street address, or community name. Latitude and longitude coordinates may be obtained from Google Maps by finding your project’s location on the map and then right clicking with the mouse and selecting “What is here? The coordinates will be displayed in the Google search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining this information, please contact AEA at (907) 771-3081. Latitude 64.33’ 42.37” Longitude 149.05’ 26.52” The biomass facility will be located on the North West corner of C street and 2nd street in the City of Nenana townsite. 2.2.2 Community benefiting – Name(s) of the community or communities that will be the beneficiaries of the project. City of Nenana Nenana Native Association 2.3 Project Type Please check as appropriate. 2.3.1 Renewable Resource Type ☐ Wind to Heat ☒ Biomass or Biofuels ☐ Hydro to Heat ☐ Solar Thermal ☐ Heat Recovery from Existing Sources ☐ Heat Pumps ☐ Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Pre-Construction Construction ☐ Reconnaissance ☐ Final Design and Permitting ☐ Feasibility and Conceptual Design ☒ Construction Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 6 of 43 11/16/2021 2.4 Project Description Provide a brief, one-paragraph description of the proposed heat project. The Nenana Biomass District Heat System will provide heat to the water treatment plant, fire department, K-12 school, and the biomass facility itself. Each of these buildings provide services to the residents of the City of Nenana and the members of the Nenana Native Association. The boiler, a building frame, and structural insulated panels (SIP) have already been purchased for the project. The demolition, sitework, foundation work, installation of district heat piping, and engineering for the building have all been completed. Floor slabs have begun to be poured and work has commenced on erecting the building frame. 2.5 Scope of Work Provide a short narrative for the scope of work detailing the tasks to be performed under this funding request. This should include work paid for by grant funds and matching funds or performed as in-kind match. Construction for the biomass plant is well underway. Once awarded, this grant will complete the biomass plant to the point of being operable. This grant will include: Any final engineering and design work necessary to meet all required regulations Install the water and sewer to city mainlines Finish pouring concrete slab floors Concrete Aprons and sidewalks Interior framing, walls, stairs, mezzanine, and conveyance system Doors and windows Painting walls, floors, and trim Purchase and install fixtures for the bathrooms throughout the building Purchase and install fire extinguishers and cabinets Install eyewash station Purchase secondary conveyance system, boiler firebox, and biochar auger Shipping the biomass boiler, conveyors, and associated parts Installation of the biomass boiler, conveyors, and associated parts Complete installation of the in-floor radiant heat system Purchase of mass storage tanks, pumps, controls, and all associated piping Install floor drainage system and trap primers Install domestic hot and cold water Repair asphalt and concrete sidewalk from district heat piping installation Purchase and install equipment needed for heat injection at the school, fire station, and water treatment plant Install electricity throughout the building Purchase and install all electrical fixtures throughout the building Purchase and install backup generator 2.6 Previous REF Applications for the Project See Section 1.15 of the RFA for the maximum per project cumulative grant award amount Round Submitted Title of application Application #, if known Did you receive a grant? Y/N Amount of REF grant awarded ($) Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 7 of 43 11/16/2021 13 Nenana Biomass and Washeteria N $0 SECTION 3 – Project Management, Development, and Operation 3.1 Schedule and Milestones Please fill out the schedule below (or attach a similar sheet) for the work covered by this funding request. Be sure to identify key tasks and decision points, including go/no go decisions, in your project along with estimated start and end dates for each of the milestones and tasks. Please clearly identify the beginning and ending of all phases (I. Reconnaissance, II. Feasibility and Conceptual Design, III. Final Design and Permitting, and IV. Construction) of your proposed project. See the RFA, Sections 2.3-2.6 for the recommended milestones for each phase. Add additional rows as needed. Task # Milestones Tasks Start Date End Date Deliverables PHASE IV Construction Division 6 Rough Carpentry - Install interior wall, conveyance system, mezzanine, and stair framing. - Install interior wall sheathing and mezzanine subfloor April 2022 Oct 2022 Building structure completed. Go, upon reception of the award. PHASE IV Construction Division 9 Finishes - GWB, float, Prime and Paint interior surfaces - Epoxy paint boiler room and garage floors - Install window and door jambs and trim, prime and paint Feb 2023 March 2023 No more building construction, only fixtures left to put in. Go, upon reception of the award. PHASE IV Construction Division 10 Specialties - Install OSHA eyewash station - Install 4 ea. Fire extinguisher cabinets and extinguishers - Install bathroom accessories Feb 2023 March 2023 Biomass building completed! Go, upon reception of the award. PHASE IV Construction Division 14 Conveying Equipment - Procure secondary conveyance system, ship and store - Install primary and secondary conveyance systems and associated controls June 2022 Sept 2022 Biomass fuel feeding system completely installed and ready for operation. Go, upon reception of the award. PHASE IV Construction Division 15 Mechanical - Procure boiler and combustion system, ship and store - Install in-floor radiant heat system - Install biomass boiler system and all associated piping, pumps, controls, mass storage system June 2022 Jan 2023 Biomass boiler system installed. Go, upon reception of the award. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 8 of 43 11/16/2021 - Install R.I. DWV system, floor drainage system and trap primers - Install R.I. domestic water system, domestic hot water - Install toilet, lavatory, hand wash station - Insulate, seal, backfill and compact excavation, repair asphalt as needed - Install all interior piping and controls for heat injection at school, water plant and fire dept. PHASE IV Construction Division 16 Electrical - Install meter main and hook up to utility - Install distribution system to sub-panels - R.I. electrical and equipment wiring and controls - Install finish electrical, fixtures, lamping, exterior lighting July 2022 Feb 2023 Operational biomass building. Go, upon reception of the award. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 9 of 43 11/16/2021 3.2 Budget 3.2.1 Funding Sources Indicate the funding sources for the phase(s) of the project applied for in this funding request. Grant funds requested in this application $ 676,121 Cash match to be provideda $ 417,468 In-kind match to be provideda $ 40,000 Energy efficiency match providedb $ 0 Total costs for project phase(s) covered in application (sum of above) $ 1,133,589 Describe your financial commitment to the project and the source(s) of match. Indicate whether these matching funds are secured or pending future approvals. Describe the impact, if any, that the timing of additional funds would have on the ability to proceed with the grant. The City of Nenana has committed $417,468 in cash match to the biomass project up to this point. There are no specific funds that will be committed to the completion of the project from this point forward. We can commit to in-kind match with the use of our equipment, fuel, some labor on the construction, labor for grant management, and other ways. The City of Nenana is requesting to have the pre-award costs that the city has paid for over the past 3 years, count as match. We will do whatever it takes to complete this project. Receiving this award will be key to the success of this project, as was the previous $100,000 AEA design grant that was awarded to the City of Nenana. If awarded, being allowed to use past expenses as a match, the City of Nenana will finally have an operational biomass district heat system. The costs for the school, fire department, and water treatment plant will all be lowered. This will free up funds to be used in more meaningful ways in each organization. The timing of receiving funding is critical, we did not receive the funding that we were hoping for last year which caused our foundation and some piping to be exposed to the elements all winter. The sooner that we receive final funding for this project, the sooner that the community will benefit from it and the more likely that the project will be done for a lower cost and be higher quality. a Attach documentation for proof (see Section 1.18 of the RFA) b See Section 8.2 of this application and Section 1.18 of the RFA for requirements for Energy Efficiency Match. 3.2.2 Cost Overruns Describe the plan to cover potential cost increases or shortfalls in funding. The City of Nenana will continue to seek grant funding to finish the biomass facility. The City has funded this project with funds from: $40,000 Nenana Native Association $100,000 AEA $167,745 USFS $418,978 Denali Commission $417,468 Out of pocket 3.2.3 Total Project Costs Indicate the anticipated total cost by phase of the project (including all funding sources). Indicate if the costs were actual or estimated. Use actual costs for completed phases. Reconnaissance Actual $0 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 10 of 43 11/16/2021 Feasibility and Conceptual Design Actual $2,100 Final Design and Permitting Actual $118,200 Construction Estimated $1,700,012 Total Project Costs (sum of above) Estimated $1,820,312 Metering/Tracking Equipment [not included in project cost] Estimated $ 3.2.4 Funding Subsequent Phases If subsequent phases are required beyond the phases being applied for in this application, describe the anticipated sources of funding and the likelihood of receipt of those funds. ● State and/or federal grants ● Loans, bonds, or other financing options ● Additional incentives (i.e. tax credits) ● Additional revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) If this award is granted to the City of Nenana, there will be no need for further funding for additional phases of the project. The City of Nenana may seek a small amount of funding from the Rasmussen Foundation for landscaping and the purchase of furnishings. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 11 of 43 11/16/2021 3.2.3 Budget Forms Applications MUST include a separate worksheet for each project phase that was identified in section 2.3.2 of this application — I. Reconnaissance, II. Feasibility and Conceptual Design, III. Final Design and Permitting, and IV. Construction. Please use the tables provided below to detail your proposed project’s total budget. Be sure to use one table for each phase of your project, and delete any unnecessary tables. The milestones and tasks should match those listed in 3.1 above. If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contact AEA’s Grants Coordinator by email at grants@akenergyauthority.org or by phone at (907) 771-3081. Phase 2 — Feasibility and Conceptual Design Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See sections 2.3 thru 2.6 of the RFA ) $ $ $ Project scoping and contractor solicitation 12/2019 $ $2,100 Out of Pocket $2,100 Detailed resource assessment $ $ $ Identification of land and regulatory issues $ $ $ Permitting and environmental analysis $ $ $ Detailed analysis of current cost of energy and future market $ $ $ Assessment of alternatives $ $ $ Conceptual design and cost estimate $ $ $ Detailed economic and financial analysis $ $ $ Conceptual business and operations plan $ $ $ Final report and recommendations $ $ $ $ $ $ TOTALS $ $2,100 $2,100 Budget Categories: Direct Labor & Benefits $ $2,100 $2,100 Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $ $ $ Construction Services $ $ $ Other $ $ $ TOTALS $ $2,100 $2,100 Phase 3 — Final Design and Permitting Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 12 of 43 11/16/2021 Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See sections 2.3 thru 2.6 of the RFA ) $ $ $ Project scoping and contractor solicitation $ $ $ Permit applications 9/2021 $ $3,200 Out of pocket $3,200 Final environmental assessment and mitigation plans $ $ Resolution of land use, right of way issues $ $ Permitting, rights-of-way, site control $ $ Final system design 9/2022 $5,000 $110,000 AEA Design Grant $100k Out of pocket $10k $115,000 Final cost estimate and financing plan $ $ $ Updated economic and financial analysis $ $ $ Power or heat sale agreements in place $ $ $ Final business and operational plan $ $ $ $ $ $ TOTALS $5,000 $113,200 $118,200 Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $5,000 $113,200 $118,200 Construction Services $ $ $ Other $ $ $ TOTALS $5,000 $113,200 $118,200 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 13 of 43 11/16/2021 Phase 4 — Construction Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See sections 2.3 thru 2.6 of the RFA ) $ Design and feasibility requirements x $ $ $ Bid documents x $ $ $ Vendor selection and award x $ $ $ Construction x $676,121 $1,023,891 - Out of pocket $402,168 - Nenana Native Association $40k - USFS $167,745 Denali Commission $413,978 $1,700,012 Integration and testing x $ $ $ Decommissioning of old system $ $ $ Final acceptance, commissioning and start-up x $ $ $ Post-construction certification and report $ $ Operations reporting x $ $ $ $ $ $ TOTALS $676,121 $1,023,891 $1,700,012 Budget Categories: Direct Labor & Benefits $ $200,000 $200,000 Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $300,000 $700,000 $1,000,000 Contractual Services $ $ $ Construction Services $376,121 $123,891 $500,012 Other $ $ $ TOTALS $676,121 $1,023,891 $1,700,012 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 14 of 43 11/16/2021 3.2.4 Cost Justification Indicate the source(s) of the cost estimates used for the project budget, including costs for future phases not included in this application. The cost estimates are provided by Rex Goolsby, our project manager, who has helped build multiple biomass facilities in Alaska prior to this one. Rex owns LARS Construction who is hired to manage the project. 3.3 Project Communications 3.3.1 Project Progress Reporting Describe how you plan to monitor the progress of the project and keep AEA informed of the status. Who will be responsible for tracking the progress? What tools and methods will be used to track progress? Forest Shreeve will be the grant manager. Forest was the grant manager on the design grant that AEA awarded to the City for this project. It was the first grant that Forest had managed. Since then, Forest has been a grant manager on 6 different grants, and is more prepared to manage this grant. There is an excel file that has been created and will be updated on a daily basis keeping track of all in-kind hours. All receipts for supply purchases and for contractors paid will be scanned into the computer and kept in a folder for cost reimbursement requests. Regular meetings with the project manager will be held to make sure that the project and budget are on track for each milestone. 3.3.2 Financial Reporting Describe the controls that will be utilized to ensure that only costs that are reasonable, ordinary and necessary will be allocated to this project. Also discuss the controls in place that will ensure that no expenses for overhead, or any other unallowable costs will be requested for reimbursement from the REF Grant Program. All expenses will be preauthorized by Forest, the grant manager, before being purchased. Rex has a list of suppliers that he compares with before making a decision on where to buy parts and equipment. Regularly scheduled meetings will be held to report on the progress of the project. This will keep all parties involved, up to date on expenses incurred and expected. Reporting requirements from AEA will be strictly followed so that AEA will have eyes on the purchases with minimal amount of time passing between purchase and reimbursement review by AEA. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 15 of 43 11/16/2021 SECTION 4 – QUALIFICATIONS AND EXPERIENCE 4.1 Project Team Include resumes for known key personnel and contractors, including all functions below, as an attachment to your application. In the electronic submittal, please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. 4.1.1 Project Manager Indicate who will be managing the project for the Grantee and include contact information. If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Rex Goolsby with LARS Construction Management Co. will be the project manager. Phone#: 907-505-8218 Email: larscmc@gmail.com Address:1224 Pleasant Valley Road, Mansfield, MO 65704 4.1.2 Project Accountant Indicate who will be performing the accounting of this project for the grantee. If the applicant does not have a project accountant indicate how you intend to solicit financial accounting support. Forest Shreeve and Midnightsun Bookkeeping. Midnightsun bookkeeping have been the bookkeepers for the City of Nenana for the last three years. 4.1.3 Expertise and Resources Describe the project team including the applicant, partners, and contractors. For each member of the project team, indicate: ● the milestones/tasks in 3.1 they will be responsible for; ● the knowledge, skills, and experience that will be used to successfully deliver the tasks; ● how time and other resource conflicts will be managed to successfully complete the task. If contractors have not been selected to complete the work, provide reviewers with sufficient detail to understand the applicant’s capacity to successfully select contractors and manage complex contracts. Josh Verhagen - Mayor and concept designer Rex Goolsby – General contractor – 30 years construction management experience Judd Rutledge – Construction Superintendent - 20 years construction experience Jaret Laurence – Public Works Director – Grant manager – 10 years administrative experience Mike Hurt, Alaska BTU – Mechanical and Plumbing specialist. – 30 years plumbing systems experience There are several other experienced of Biomass specialists throughout the state of Alaska from many different organizations who provide their experience and expertise to the project. Some of the team members include: Karen Peterson – AEA biomass coordinator for the SE conference Devany Plentovich – Plenergy Solutions Forest Shreeve – City of Nenana Maintenance Director and Future Biomass Boiler Operator Mike Hurt – Alaska BTU Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 16 of 43 11/16/2021 Joel Toth – Biomass Energy Techniques Priscilla Morris – Wood Biomass and Forestry Stewardship Coordinator Taylor Asher – AEA Biomass Efficiency Program Lead This is not a comprehensive list of team members. The city has had additional support from members of ANTHC and TCC. Regarding time and other resource conflicts. Rex Goolsby with LARS construction has 30 years of construction management experience. The city will rely on his experience to manage time and resource conflicts to do with construction. Forest Shreeve will manage and authorize use of funds for construction. 4.2 Local Workforce Describe how the project will use local labor or train a local labor workforce. The only person that will be paid from grant funds that does not live within the City of Nenana is Rex. He is Alaskan, but does not live in the area. All other labor will be from local hired help. As the project has progressed we have hired three to four locals at a time. SECTION 5 – TECHNICAL FEASIBILITY 5.1 Resource Availability 5.1.1 Assessment of Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available, including average resource availability on an annual basis. For pre-construction applications, describe the resource to the extent known. For design and permitting or construction projects, please provide feasibility documents, design documents, and permitting documents (if applicable) as attachments to this application (See Section 11). Likelihood of the resource being available over the life of the project. See the “Resource Assessment” section of the appropriate Best Practice Checklist for additional guidance. Attached will be the feasibility study that was done for a biomass facility in the City of Nenana. In research for biomass grants we have been in very close contact with the state forestry team and they helped us locate numbers for woody biomass in the area. Within a 30 mile radius there are 188,659,800 board feet of wood. The saw mill that the city will be leasing out to a local business will produce about 4,450 tons of waste per year with the contract that they are seeking. That is about 5 times what is needed to feed the biomass system for a year. 5.1.2 Alternatives to Proposed Energy Resource Describe the pros and cons of your proposed energy resource versus other alternatives that may be available for the market to be served by your project. Pros of Biomass Use of Renewable fuel source Biomass facility will provide local employment Provide a needed resource of green brush disposal Revitalize local logging and milling within the great Nenana area Lower heating costs for the public school, Water Treatment Plant, and Fire Department Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 17 of 43 11/16/2021 Bio-char production to support local agricultural activity Cons of Biomass More labor required More equipment required 5.1.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. See the “Environmental and Permitting Risks” section of the appropriate Best Practice Checklist for additional guidance. ● List of applicable permits ● Anticipated permitting timeline ● Identify and describe potential barriers including potential permit timing issues, public opposition that may result in difficulty obtaining permits, and other permitting barriers Foundation permit – This permit was received in September 2020. The permit is included with this application. Structural permit – The city of Nenana was awarded a $100,000 grant for AEA for design and engineering of the facility. All engineering work has been completed for this permit. Occupation permit – The city will pay out of pocket for this permit at the completion of the project. This permit is anticipated to be received in the spring of 2023. Community feedback has been mostly positive. The city does not expect much public opposition that would hinder construction progress. The Mayor continues to speak at city council meetings on the project’s benefits and progress. A unanimous vote by city council members supported the construction of the biomass facility. 5.2 Project Site Describe the availability of the site and its suitability for the proposed energy system. Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. See the “Site control” section of the appropriate Best Practice Checklist for additional guidance. The city owns the lots that the building is being constructed on. The suitability for the location is perfect. The biomass building is on the block in between and across the street from the school and the water treatment plant and fire station. The block directly between the school and the water treatment plant and fire station, also belongs to the city, and may one day have a project that will be heated by the biomass facility as well. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 18 of 43 11/16/2021 5.3 Project Technical & Environmental Risk 5.3.1 Technical Risk Describe potential technical risks and how you would address them. ● Which tasks are expected to be most challenging? ● How will the project team reduce the risk of these tasks? ● What internal controls will be put in place to limit and deal with technical risks? See the “Common Planning Risks” section of the appropriate Best Practice Checklist for additional guidance. Our biggest issue has proven to be the availability of materials with shipping delays and product shortages worldwide. We have had to purchase long lead items and then do everything that we can to prepare for when those items arrive. We have adapted well to these problems. We continue to have regular planning meetings so that everyone is on the same page on what needs to be done first in order to keep the project from stopping because of a shipping delay. 5.3.2 Environmental Risk Explain whether the following environmental and land use issues apply, and if so which project team members will be involved and how the issues will be addressed. See the “Environmental and Permitting Risks” section of the appropriate Best Practice Checklist for additional guidance. ● Threatened or endangered species ● Habitat issues ● Wetlands and other protected areas ● Archaeological and historical resources ● Land development constraints ● Telecommunications interference ● Aviation considerations ● Visual, aesthetics impacts ● Identify and describe other potential barriers We do have aviation considerations with our airport less than a mile away. We are purchasing and installing a unique condenser that captures moisture that would normally go out the stack. This will cause less visibility issues and it will recover some of the heat that would normally be lost out of the stack. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 19 of 43 11/16/2021 We have considered the aesthetics of the building and we have designed the building to have a stylish commercial look to it. We also plan to do landscaping that will allow for trees and grass to thrive in small sections of the property. 5.4 Technical Feasibility of Proposed Energy System In this section you will describe and give details of the existing and proposed systems. The information for existing system will be used as the baseline the proposal is compared to and also used to make sure that proposed system can be integrated. Only do sections applicable to your proposal. If your proposal does not include or affect the heat recovered from the diesel gensets or include the additional electric heat loads, you can remove the sections for power (electricity) generation. 5.4.2.1 Existing Thermal Generation Units Generation unit Resourc e/ Fuel type Design capacity (MMBtu/h r) Make Mode l Average annual efficienc y Year Installe d Hours Public School Heating Oil 1,125,000 BTU/hr Burnham PF- 506 Fire Departmen t Heating Oil Water Treatment Plant Heating Oil Riello/Buder us F15 Bude rus G315 /5 264 T 5.4.2.2 Operations and Maintenance (O&M) and replacement costs for existing heating units i. Annual O&M cost for labor ii. Annual O&M cost for non-labor iii. Replacement schedule and cost for existing units 5.4.2.5 Average Annual Heating Fuel Consumption (Existing System) Month Heating oil (Gallons) Electricity (kWh) Propane (Gallons) Coal (Tons) Wood (Cords, green tons, dry tons) Other January 8,257.3 February 5,868.2 March 5,362 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 20 of 43 11/16/2021 April 2,833.3 May 4,034.43 June 2,833.3 July 2,833.3 August 6,862.3 Septembe r 2,833.3 October 3,946.1 November 5,271.8 December 5,117.5 Total 55,871.9 5.4.3 Future Trends Describe the anticipated energy demand in the community, or whatever will be affected by the project, over the life of the project. Explain how the forecast was developed and provide year by year forecasts. As appropriate, include expected changes to energy demand, peak load, seasonal variations, etc. that will affect the project. The energy demand affected by the project is not expected to change. We know that peak loads occur during the winter when building and the water supplied to the city needs more heat. We will slow down the operation of the boiler to its minimum capacity in the summer months and will likely be at full capacity during the coldest winter months. 5.4.4 Proposed System Design Provide the following information for the proposed renewable energy system: ● A description of renewable energy technology specific to project location ● The total proposed capacity and a description of how the capacity was determined ● Integration plan, including upgrades needed to existing system(s) to integrate renewable energy system: Include a description of the controls, storage, secondary loads, distribution upgrades that will be included in the project ● Civil infrastructure that will be completed as part of the project — buildings, roads, etc. ● Include what backup and/or supplemental system will be in place See the “Proposed System Design” section of the appropriate Best Practice Checklist for additional guidance. Boiler system The proposed boiler system is a BET Conifer 24-S Biomass boiler produced by Biomass Energy Techniques, LLC of Versailles, MO. The claimed capacity of the boiler is 1.4 million BTU’s per Hour. The total capacity of the boiler is determined in observations taken by BiomassEnergy Techniques LLC and reported in publications made for the boiler. Additional details are indicated in the included screen shot of the Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 21 of 43 11/16/2021 boiler information publication. Additionally, the important facts not included in the brochure are that the expected solid fuel consumption will be as low as 75 lbs/hr. Primary Fuel source is wood based products. It is not limited to dry timber; secondary sources of fuel may include chipped green brush and processed cardboard. A fuel wood chip hopper will be added as an upgrade for continuity of wood chip supply and to reduce the need to frequently restock the system. Unlike heating oil boilers, Biomass boilers cannot be shut down. Biomass facility The building will be a multi-use structure. One side will be used to house the boiler and to store equipment. The other side of the building will be the community washeteria facility with hydronic dryers using heat from the biomass boiler. The center of the building footprint will store the burnable fuel and will be accessible to dump trucks and other equipment. A unique byproduct from boiler operation will be biochar material. This product will also be stored on site. Infrastructure - District Heat System - Water heated by the boiler will be distributed underground to the School, Fire department and Water plant. Other than the added piping for the district heat system, there will not be any other infrastructure. There are 3 locations where road pavement was removed to make way for inground piping. However, installation of the district heat system is minimal to roads and water supply. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 22 of 43 11/16/2021 5.4.4.1 Proposed Thermal Generation Units Generation unit Resourc e/ Fuel type Design capacity (MMBtu/h r) Make Model Expected Average annual efficiency Expected life Biomass Boiler 2” minus wood chips 1,400,000 BTU/hr BET Conifer BET 24- S 65%-80% fuel oil replacement 30 years 5.4.5 Basic Operation of Proposed Energy System ● To the best extent possible, describe how the proposed energy system will operate: When will the system operate, how will the system integrate with the existing system, how will the control systems be used, etc. ● When and how will the backup system(s) be expected to be used See the “Proposed System Design” section of the appropriate Best Practice Checklist for additional guidance. Heating System Operation - The new boiler system will be integrated with the existing systems of the fire department, water treatment plant and the public school. As the biomass fuel is superheated beyond 575 degrees Fahrenheit, the bio fuel will begin to emit combustible gasses which are the primary source of BTU energy for the boiler. Water in the boiler will then be heated and plumbed to each designated building where it will then enter heat exchangers connected to the legacy systems located at each building. As the thermal energy is discharged in the heat exchangers the water will be circulated back to the biomass boiler to be reheated to complete the heating cycle. Biomass Facility - The biomass boiler room will be located on one side of the biomass building. The middle section of the biomass facility will be reserved for wood chip storage and equipment. Biomass fuel will be fed into a hopper which will be located between the two areas. The hopper and conveyance system will provide a constant feed of bio fuel for the boiler. Backup System - As is the case with most biomass boiler systems, they work optimally with a constant feed of oxygen and fuel. The firing and shutting off of a biomass system takes considerable time. Thus, biomass boilers work best as an ancillary function to other heating systems, which we already have in place. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 23 of 43 11/16/2021 5.4.5.1 Annual Heating Fuel Consumption (Proposed System) Month Heating oil (Gallons) Electricity Propane (Gallons) Coal (Tons) Wood (Cords, green tons, dry tons) Other January 110 green tons February 100 green tons March 90 green tons April 70 green tons May 50 green tons June 30 green tons July 30 green tons August 50 green tons Septembe r 70 green tons October 90 green tons November 100 green tons December 110 green tons Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 24 of 43 11/16/2021 Total 900 green tons 5.4.6 O&M, Replacement, and Other Costs for Proposed System i. Annual O&M cost for labor 3 hr/day, 7 days/week, @ $25/hr =$27,375 ii. Annual O&M cost for non-labor iii. Replacement schedule and cost for proposed units Replacement in 30 years iv. Other new costs (insurance, taxes, etc.) 5.4.7 Fuel Costs Estimate annual cost for all applicable fuel(s) needed to run the proposed system (Year 1 of operation) Diesel (Gallons) Electricity Propane (Gallons) Coal (Tons) Wood Other Unit cost ($) $10/ton Annual Units 900 tons Total Annual cost ($) $9,000 5.5 Performance and O&M Reporting For construction projects only 5.5.1 Metering Equipment Please provide a short narrative, and cost estimate, identifying the metering equipment that will be used to comply with the operations reporting requirement identified in Section 3.15 of the RFA. Metering equipment will include multiple temperature gauges, pressure gauges, and fuel level gauges. Reports will be recorded and will be provided to AEA as required. 5.5.2 O&M reporting Please provide a short narrative about the methods that will be used to gather and store reliable operations and maintenance data, including costs, to comply with the operations reporting requirement identified in Section 3.15 of the RFA The City of Nenana will have daily inspections and maintenance on the boiler and heat system. These inspections will be recorded on electronic sheets that can be provided to AEA as requested. The inspections will include checking the temperature of the boiler, boiler room, and outside temperatures. Pressure in the system, amount of fuel added to the hopper, and gallons of fuel used by each of the buildings supplied will also be tracked and recorded. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 25 of 43 11/16/2021 SECTION 6 – ECONOMIC FEASIBILITY AND BENEFITS 6.1 Economic Feasibility 6.1.1 Direct Economic Benefits Annual Lifetime Anticipated Diesel Fuel Displaced for Power Generation (gallons) Anticipated Fuel Displaced for Heat (gallons) 44,697.52 1,340,925.6 Total Fuel displaced (gallons) 44,697.52 1,340,925.6 Anticipated Diesel Fuel Displaced for Power Generation ($) Anticipated Fuel Displaced for Heat ($) $134,092.56 $4,022,776.80 Anticipated Power Generation O&M Cost Savings (Increases) Anticipated Thermal Generation O&M Cost Savings (Increases) ($36,375) ($36,375) Total Other costs savings (taxes, insurance, etc.) Total Fuel, O&M, and Other Cost Savings $3,986,401.80 6.1.2 Economic Benefit Explain the economic benefits of your project. Include direct cost savings and other economic benefits, and how the people of Alaska will benefit from the project. Note that additional revenue sources (such as tax credits or green tags) to pay for operations and/or financing, will not be included as economic benefits of the project. Where appropriate, describe the anticipated energy cost in the community, or whatever will be affected by the project, over the life of the project. Explain how the forecast was developed and provide year-by-year forecasts. The economic model used by AEA is available at https://www.akenergyauthority.org/What-We- Do/Grants-Loans/Renewable-Energy-Fund/2021-REF-Application . This economic model may be used by applicants but is not required. The final benefit/cost ratio used will be derived from the AEA model to ensure a level playing field for all applicants. If used, please submit the model with the application. Economic benefits 1. Job creation - The biomass facility provides a number of employment opportunities for the community. The facility itself will provide 1 full time employee to operate the facility. 2. Bio-char - A byproduct of the B-24 boiler is biochar. This biomass boiler will be the only known Alaskan producer of biochar and is a soil amendment that helps to increase soil fertility for agriculture. To leverage the usefulness of the boiler, the city will seek leasing opportunities to sell its supply of biochar for agricultural operations. This will add another way for the city to strengthen its local economy. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 26 of 43 11/16/2021 3. Revitalize Milling – This will benefit local millers. The City is actively seeking a business relationship with Toghotthele and Rob Bennett to accept its milling waste. Rob Bennett construction, runs a modest milling operation in Nenana and has committed to be a supplier of sawdust and wood chips. Also, the Toghotthele Corporation owns a significant amount of land near Nenana, which it uses for lumber harvests. The City will also seek to provide valuable warehouse space at very reasonable rates to encourage millers to operate near the town while providing milling waste to the biomass facility. This will potentially bring more local business. 6.1.3 Economic Risks Discuss potential issues that could make the project uneconomic to operate and how the project team will address the issues. Factors may include: ●Low prices for diesel and/or heating oil ●Other projects developed in community ●Reductions in expected energy demand: Is there a risk of an insufficient market for energy produced over the life of the project. ●Deferred and/or inadequate facility maintenance ●Other factors The following are a number of risks identified which could negatively affect the operation of the Biomass Facility. 1 High Maintenance Cost to Revenue - High Maintenance and or operational expense could exceed revenues if the Biomass encounters a catastrophic mechanical failure. This might especially effect future operations if a mechanical failure happened outside the warranty period. Fire or natural disaster could terminate operation. 2. Changes in Cost of Fuel - However unlikely, Fuel prices could be so low that supplementing energy with biomass heat is no longer economical for the school. The Public school will pay the City of Nenana at a reduced rate for the BTU’s the Biomass Facility provides to the school. Thus, lowering the cost of energy for the school and creating a modest revenue source for the City. 3. Long Term Maintenance - Long term maintenance is a potential concern due to the cost and man power to maintain the new project. However, the City believes the accountability created by AEA reporting will encourage future city administrations to maintain the operations and running of the facility. 6.1.4 Public Benefit for Projects with Direct Private Sector Sales For projects that include direct sales of power to private sector businesses (sawmills, cruise ships, mines, etc.), please provide a brief description of the direct and indirect public benefits derived from the project as well as the private sector benefits and complete the table below. See section 1.6 in the RFA for more information. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 27 of 43 11/16/2021 N/A Renewable energy resource availability (kWh per month) Estimated direct sales to private sector businesses (kWh) Revenue for displacing diesel generation for use at private sector businesses ($) Estimated sales for use by the Alaskan public (kWh) Revenue for displacing diesel generation for use by the Alaskan public ($) 6.2 Other Public Benefit Describe the non-economic public benefits to Alaskans over the lifetime of the project. For the purpose of evaluating this criterion, public benefits are those benefits that would be considered unique to a given project and not generic to any renewable resource. For example, decreased greenhouse gas emission, stable pricing of fuel source, won’t be considered under this category. Some examples of other public benefits include: ●The project will result in developing infrastructure (roads, trails, pipes, power lines, etc.) that can be used for other purposes ●The project will result in a direct long-term increase in jobs (operating, supplying fuel, etc.) ●The project will solve other problems for the community (waste disposal, food security, etc.) ●The project will generate useful information that could be used by the public in other parts of the state ●The project will promote or sustain long-term commercial economic development for the community The public benefits are outlined in section 6.1.2 Economic Benefit SECTION 7 – SUSTAINABILITY Describe your plan for operating the completed project so that it will be sustainable throughout its economic life. At a minimum for construction projects, a business and operations plan should be attached and the applicant should describe how it will be implemented. See Section 11. 7.1.1 Operation and Maintenance Sustainability Demonstrate the capacity to provide for the long-term operation and maintenance of the proposed project for its expected life ●Provide examples of success with similar or related long-term operations ●Describe the key personnel that will be available for operating and maintaining the infrastructure. ●Describe the training plan for existing and future employees to become proficient at operating and maintaining the proposed system. ●Describe the systems that will be used to track necessary supplies ●Describe the system will be used to ensure that scheduled maintenance is performed The City of Nenana has had a number of Administrations over the years. There have been many challenges, especially for the latest Mayor, Joshua Verhagen. He took on a momentous task when he took office in 2018. Many City owned Buildings were in disrepair, most machinery was down for repair, and the city was in financial distress. Josh has been committed to not only revitalizing and helping the City of Nenana, but he is committed to it’s long-term success. He is planning on Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 28 of 43 11/16/2021 another term as Mayor so that he can solidify the success of the projects he is working on but also maintain the upward trend and success the town has been seeing since benefitting from his leadership. He is committed to creating local jobs, finding and hiring the right personnel to contribute to the city’s success and creating a sustainable working local economy. Josh is training local workers to understand the ins and outs of maintaining the success of the city. To provide examples of long-term operational success would be difficult due to the fact Mayor Verhagen has been in office for only two years. However, the city can speak to the tremendous Job Mayor Verhagen and his team have done to improve the overall wellbeing of the city. For example, Mayor Verhagen was able to coordinated the payoff of over 1 million dollars in debt the city carried when he was elected. Additionally, most of the broken-down equipment has been repaired, including front end loaders, a dump truck, two bulldozers, an excavator and an antique dragline that has not run for over 12 years. The city’s progressive and upward track record under the new Mayor’s leadership in the last two years is perfect evidence that the city will complete the biomass project on time and within budget. To ensure that the life and productivity of the biomass facility is sustained, an employee will be hired and trained specifically to operate and maintain the new biomass building and boiler. The individual will conduct regular maintenance of the building and track progress on a recurring maintenance schedule. A preliminary pilot test of tracking software, Task Aid and Asana, are being used by city employees to track other projects. These software tools will also be used to track and set up regular maintenance and accountability for this project. 7.1.2 Financial Sustainability ●Describe the process used (or propose to use) to account for operational and capital costs. ●Describe how rates are determined (or will be determined). What process is required to set rates? ●Describe how you ensure that revenue is collected. ●If you will not be selling energy, explain how you will ensure that the completed project will be financially sustainable for its useful life. The objective is to sell heat to the City of Nenana School District, to heat their K-12 facility. We have not worked out a rate, but have discussed reducing their overall heating costs by near 25%. The amount that we receive from selling heat to the school is estimated to cover the heating expense for our other two buildings (Water Treatment Plant, Fire Department). This will allow us to eliminate the heating cost for these two facilities and additionally the B.E.T biomass greenwood boiler produces a byproduct called biochar which could be an additional source of revenue on top of the savings. Lastly we will be leasing out the space/business opportunity for a washeteria (laundry, showers and water filling station) to be run by an independent caretaker. The lease revenue from that will again be on top of or in addition to our savings. 7.1.2.1 Revenue Sources Briefly explain what if any effect your project will have on electrical rates in the proposed benefit area over the life of the project. If there is expected to be multiple rates for electricity, such as a separate rate for intermittent heat, explain what the rates will be and how they will be determined Collect sufficient revenue to cover operational and capital costs ●What is the expected cost-based rate (as consistent with RFA requirements) Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 29 of 43 11/16/2021 ●If you expect to have multiple rate classes, such as excess electricity for heat, explain what those rates are expected to be and how those rates account for the costs of delivering the energy (see AEA’s white paper on excess electricity for heat). ●Annual customer revenue sufficient to cover costs ●Additional incentives (i.e. tax credits) ●Additional revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) The purpose of this project is to primarily capture substantial energy savings. Its intent is not to generate significant revenue from the project. However, the sale of heat to the school will almost completely offset the cost to operate the biomass district heat system. The washeteria will provide a small revenue stream in business lease agreements and sales tax. 7.1.2.2 Power Purchase/Sale The power purchase/sale information should include the following: ●Identification of potential power buyer(s)/customer(s) ●Potential power purchase/sales price - at a minimum indicate a price range (consistent with the Section 3.16 of the RFA) Identify the potential power buyer(s)/customer(s) and anticipated power purchase/sales price range. Indicate the proposed rate of return from the grant-funded project. Include letters of support or power purchase agreement from identified customers. N/A SECTION 8 – PROJECT READINESS 8.1 Project Preparation Describe what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Specifically address your progress towards or readiness to begin, at a minimum, the following: ●The phase(s) that must be completed prior to beginning the phase(s) proposed in this application ●The phase(s) proposed in this application ●Obtaining all necessary permits ●Securing land access and use for the project ●Procuring all necessary equipment and materials Refer to the RFA and/or the pre-requisite checklists for the required activities and deliverables for each project phase. Please describe below and attach any required documentation. We have been making progress on the biomass facility even when there is no outside funding. We have everything prepared and ready for this award to come through and start as soon as we are allowed to. Phases 1-3 are complete and phase 4 has begun, it is at a stand still because of finances. We are ready to finish this project with the help of AEA. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 30 of 43 11/16/2021 8.2 Demand- or Supply-Side Efficiency Upgrades If you have invested in energy efficiency projects that will have a positive impact on the proposed project, and have chosen to not include them in the economic analysis, applicants should provide as much documentation as possible including: 1.Explain how it will improve the success of the renewable energy project 2.Energy efficiency pre and post audit reports, or other appropriate analysis, 3.Invoices for work completed, 4.Photos of the work performed, and/or 5.Any other available verification such as scopes of work, technical drawings, and payroll for work completed internally. SECTION 9 – LOCAL SUPPORT AND OPPOSITION Describe local support and opposition, known or anticipated, for the project. Include letters, resolutions, or other documentation of local support from the community that would benefit from this project. Provide letters of support, memorandum of understandings, cooperative agreements between the applicant, the utility, local government and project partners. The documentation of support must be dated within one year of the RFA date of November 16, 2021. Please note that letters of support from legislators do not count toward this criterion Attached is Resolution 2019-08 from the City Council supporting this project. We have many community members and biomass representatives throughout the state supporting our project. Some of their letters of support for the biomass project will be attached. There has been no vocal opposition. SECTION 10 – COMPLIANCE WITH OTHER AWARDS Identify other grants that may have been previously awarded to the Applicant by the Authority for this or any other project. Describe the degree you have been able to meet the requirements of previous grants including project deadlines, reporting, and information requests. We received an AEA design grant. We struggled to meet the reporting deadlines. Our grant administrator had never worked on grants prior to that grant, since then he has overseen 6 separate grants and has grant reporting under control. SECTION 11 – LIST OF SUPPORTING DOCUMENTATION FOR PRIOR PHASES Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 31 of 43 11/16/2021 In the space below, please provide a list of additional documents attached to support completion of prior phases. Structural Calculations Feasibility Approval and Endorsement from Executive Management BET 24-S Owners Manual Picture of Foundation and piping Electrical Engineering Fire Marshal Foundation Permit Mechanical Engineering Structural Engineering Structural Calculations Resolution of support for project by City Council SECTION 12 – LIST OF ADDITIONAL DOCUMENTATION SUBMITTED FOR CONSIDERATION In the space below, please provide a list of additional information submitted for consideration. Pictures Here is a link to progress pictures: https://photos.app.goo.gl/BWbSo69FLYS83Si8A SECTION 13 – AUTHORIZED SIGNERS FORM Community/Grantee Name: City of Nenana Regular Election is held: 1st Tuesday of October Date: 10/05/2021 Authorized Grant Signer(s): Printed Name Title Term Signature Rob Bennett City Council Member 3 Years Karen Harvey City Council Member 3 Years Kat McElroy City Council Member 3 Years Forest Shreeve Director of Finance N/A Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 32 of 43 11/16/2021 I authorize the above person(s) to sign Grant Documents: (Must be authorized by the highest ranking organization/community/municipal official) Printed Name Title Term Signature Josh Verhagen Mayor 3 Years Grantee Contact Information: Mailing Address: City of Nenana P.O. Box 70 Nenana, AK 99760 Phone Number: 907-888-5036 Email Address: nenanadirector@gmail.com Federal Tax ID #: 92-6001390 Please submit an updated form whenever there is a change to the above information. SECTION 14 – ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A.Contact information and resumes of Applicant’s Project Manager, Project Accountant(s), key staff, partners, consultants, and suppliers per application form Section 3.1, 3.4 and 3.6. Applicants are asked to provide resumes submitted with applications in separate electronic documents if the individuals do not want their resumes posted to the project website. B.Letters or resolutions demonstrating local support per application form Section 9. C.For projects involving heat: Most recent invoice demonstrating the cost of heating fuel for the building(s) impacted by the project. D.Governing Body Resolution or other formal action taken by the applicant’s governing body or management per RFA Section 1.4 that: ●Commits the organization to provide the matching resources for project at the match amounts indicated in the application. ●Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. ●Provides as point of contact to represent the applicant for purposes of this application. ●Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. E.An electronic version of the entire application on CD or other electronic media, per RFA Section 1.7. Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 33 of 43 11/16/2021 F. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations. Print Name Forest Shreeve Signature Title Director of Finance Date 1/12/2022 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 34 of 43 11/16/2021 Attachments All one-page items are attached here. Longer items are attached to the submission email. I have included a few pictures for convenience to look at and am including a link to the folder containing pictures throughout the life of the project. https://photos.app.goo.gl/BWbSo69FLYS83Si8A Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 35 of 43 11/16/2021 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 36 of 43 11/16/2021 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 37 of 43 11/16/2021 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 38 of 43 11/16/2021 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 39 of 43 11/16/2021 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 40 of 43 11/16/2021 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 41 of 43 11/16/2021 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 42 of 43 11/16/2021 Renewable Energy Fund Round 14 Grant Application – Heat Form AEA 23001 Page 43 of 43 11/16/2021