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HomeMy WebLinkAboutKwinhagak REF Round 14 Standard Application Form (Final)Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 1 of 27 11/16/2021 Application Forms and Instructions This instruction page and the following grant application constitutes the Grant Application Form for Round 14 of the Renewable Energy Fund (REF). A separate application form is available for projects with a primary purpose of producing heat (see Request for Applications (RFA) Section 1.5). This is the standard form for all other projects, including projects that will produce heat and electricity. An electronic version of the RFA and both application forms is available online at: https://www.akenergyauthority.org/What-We-Do/Grants-Loans/Renewable-Energy-Fund/2021- REF-Application. What follows are some basic information and instructions for this application: • The Alaska Energy Authority (AEA) expects this application to be used as part of a two-year solicitation cycle with an opt-out provision in the second year of the cycle. • If you are applying for grants for more than one project, provide separate application forms for each project. • Multiple phases (e.g. final design, construction) for the same project may be submitted as one application. • If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for each phase of the project (see Sections 3.1 and 3.2.2). • In order to ensure that grants provide sufficient benefit to the public, AEA may limit recommendations for grants to preliminary development phases in accordance with 3 Alaska Administrative Code (ACC) 107.605(1). • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are completed and funding for an advanced phase is warranted. Supporting documentation may include, but is not limited to, reports, conceptual or final designs, models, photos, maps, proof of site control, utility agreements, business and operation plans, power sale agreements, relevant data sets, and other materials. Please provide a list of supporting documents in Section 11 of this application and attach the documents to your application. • If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. Please provide a list of additional information; including any web links, in Section 12 of this application and attach the documents to your application. For guidance on application best practices please refer to the resource-specific Best Practices Checklists; links to the checklists can be found in the appendices list at the end of the accompanying REF Round 14 RFA. • In the Sections below, please enter responses in the spaces provided. You may add additional rows or space to the form to provide sufficient space for the information, or attach additional sheets if needed. • If you need assistance with your application, please contact AEA’s Grants Coordinator by email at grants@akenergyauthority.org or by phone at (907) 771-3081. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 2 of 27 11/16/2021 REMINDER: • AEA is subject to the Public Records Act AS 40.25, and materials submitted to AEA may be subject to disclosure requirements under the act if no statutory exemptions apply. • All applications received will be posted on the Authority web site after final recommendations are made to the legislature. Please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. • In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by AEA. If you want information to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential, it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 3 of 27 11/16/2021 SECTION 1 – APPLICANT INFORMATION Please specify the legal grantee that will own, operate, and maintain the project upon completion. Name (Name of utility, IPP, local government, or other government entity) Native Village of Kwinhagak Tax ID# EIN # 92-0068827 Date of last financial statement audit: Mailing Address: Physical Address: PO Box 149 Quinhagak, AK 99655 Quinhagak, AK 99655 Telephone: 907 556-8171/816 Fax: Email: TribalAdministrator@kwinhagak.org 1.1 Applicant Point of Contact / Grants Coordinator Name: Title: Ferdinand Cleveland Tribal Administrator Mailing Address: See above Telephone: Fax: Email: 907 556-8171/816 TribalAdministrator@kwinhagak.org 1.1.1 Applicant Signatory Authority Contact Information Name: Ferdinand Cleveland Title: Tribal Administrator Mailing Address: PO Box 149; Quinhagak, AK 99655 Telephone: 907 556-8171/8165 Fax: Email: TribalAdministrator@kwinhagak.org 1.1.2 Applicant Alternate Points of Contact Name Telephone: Fax: Email: Dora Strunk, Tribal President (907) 556-8171 <d.strunk@kwinhagak.org> Amanda Mark, CFO (907) 556-8171 Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 4 of 27 11/16/2021 1.2 Applicant Minimum Requirements Please check as appropriate. If applicants do not meet the minimum requirements, the application will be rejected. 1.2.1 Applicant Type ☐ An electric utility holding a certificate of public convenience and necessity under AS 42.05 CPCN #______, or ☐ An independent power producer in accordance with 3 AAC 107.695 (a) (1) CPCN #______, or ☐ A local government, or ☒ A governmental entity (which includes tribal councils and housing authorities) Additional minimum requirements ☒ 1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant’s board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate yes by checking the box) ☒ 1.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement (Section 3 of the RFA). (Indicate yes by checking the box) ☒ 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as identified in the Standard Grant Agreement template at https://www.akenergyauthority.org/What-We-Do/Grants-Loans/Renewable-Energy- Fund/2021-REF-Application (Any exceptions should be clearly noted and submitted with the application.) (Indicate yes by checking the box) ☒ 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. If no please describe the nature of the project and who will be the primary beneficiaries. (Indicate yes by checking the box) Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 5 of 27 11/16/2021 SECTION 2 – PROJECT SUMMARY 2.1 Project Title Provide a 4 to 7 word title for your project. Type in the space below. Kwinhagak Reconnaissance Study 2.2 Project Location 2.2.1 Location of Project – Latitude and longitude (preferred), street address, or community name. Latitude and longitude coordinates may be obtained from Google Maps by finding you project’s location on the map and then right clicking with the mouse and selecting “What is here? The coordinates will be displayed in the Google search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining this information, please contact AEA’s Grants Coordinator by email at grants@akenergyauthority.org or by phone at (907) 771- 3081. Latitude 59°45′12″N Longitude 161°54′10″W Kwinhagak is situated on the Kanektok River and near the Arolik River, approximately a mile from the Kuskokwim Bay of the Bering Sea. 2.2.2 Community benefiting – Name(s) of the community or communities that will be the beneficiaries of the project. Kwinhagak, Alaska 2.3 Project Type Please check as appropriate. 2.3.1 Renewable Resource Type ☒ Wind ☐ Biomass or Biofuels (excluding heat-only) ☐ Hydro, Including Run of River ☐ Hydrokinetic ☐ Geothermal, Excluding Heat Pumps ☒ Transmission of Renewable Energy ☒ Solar Photovoltaic ☒ Storage of Renewable ☐ Other (Describe) ☐ Small Natural Gas 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Pre-Construction Construction ☒ Reconnaissance ☐ Final Design and Permitting ☐ Feasibility and Conceptual Design ☐ Construction Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 6 of 27 11/16/2021 2.4 Project Description Provide a brief, one-paragraph description of the proposed project. Reconnaissance Study will focus on collecting and analyzing Kwinhagak’s solar resources along with its current electric and thermal load data and diesel-wind system. This baseline data will then be used to create a conceptual design for an energy system that incorporates wind/solar/battery with the current wind-diesel system. Estimated costs and financing will also be included in the final Reconnaissance Study Report. 2.5 Scope of Work Provide a short narrative for the scope of work detailing the tasks to be performed under this funding request. This should include work paid for by grant funds and matching funds or performed as in-kind match. The primary deliverables will be: Resource Assessments, Final Conceptual Design and estimated costs and financing Tasks will collect and analyze solar, electric and thermal load data, assess current energy system including wind generation. From this, the contractor will 1) create a conceptual energy system design integrating multiple renewables with the current system; 2) provide an estimated cost and financing report/economic analysis study; and 3) identify environmental items, including land ownership and permitting needs. By analyzing this data the contractor will be able to make sound recommendations to the community. The work includes collection and analysis of resource and load data, examination of potential development sites, system configuration options, analyzing potential operational and financial impacts, developing initial site plans, identifying permitting requirements, and developing project cost estimates. 2.6 Previous REF Applications for the Project See Section 1.15 of the RFA for the maximum per project cumulative grant award amount Round Submitted Title of application Application #, if known Did you receive a grant? Y/N Amount of REF grant awarded ($) N/A Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 7 of 27 11/16/2021 SECTION 3 – Project Management, Development, and Operation 3.1 Schedule and Milestones Please fill out the schedule below (or attach a similar sheet) for the work covered by this funding request. Be sure to identify key tasks and decision points, including go/no go decisions, in your project along with estimated start and end dates for each of the milestones and tasks. Please clearly identify the beginning and ending of all phases (I. Reconnaissance, II. Feasibility and Conceptual Design, III. Final Design and Permitting, and IV. Construction) of your proposed project. See the RFA, Sections 2.3-2.6 for the recommended milestones for each phase. Add additional rows as needed. Task # Milestones Tasks Start Date End Date Deliverables 1 Preliminary report and work plan Collect studies and mechanical electrical drawings related to existing base; Identify site condition, community information; Research and writing to develop a project plan and site description, including bibliography on past work/research. Within 1 month from start Within 3 months from start Base systems, as-builts and energy studies Base System Design Documentation Binder Draft Conceptual Design 2 Data collection Confirm as-built drawings, survey electrical distribution, community and contractor work to identify sites. Data collection project team consists of electrical engineer, diesel mechanic, and project manager and research assistant Within 1 month from start Within 3 months from start Condition report System condition report 3 Monitoring and Assessment Data gateway for load information at power plant Map of electrical distribution Within 1 month from start Within 6 months from start Load profile Distribution map 4 Options Analysis and Cost Estimates Remote support may include documentation, remote diagnostics, identify training activities including assistance with maintenance, assistance with data collection and evaluation, and Within 3 months from start Within 12 months from start Identify potential system components, and collection of design, installation, support and documentation Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 8 of 27 11/16/2021 availability to attend web-based workshops and tutorials. Technology survey, of proposed wind, solar and battery systems Options Analysis HOMER and PV Watts analysis 5 Feasibility and Reconnaissance Study Compile and Write final Reconnaissance Study Compile and Write Resource Assessments Compile and Write Projected Costs/Financing Within 6 months from start Within 12 months from start Resource Assessments Projected Costs/Financing Preliminary Business Plan Conceptual Design Options Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 9 of 27 11/16/2021 3.2 Budget 3.2.1 Funding Sources Indicate the funding sources for the phase(s) of the project applied for in this funding request. Grant funds requested in this application $81,000.00 Cash match to be provideda $ In-kind match to be provideda $ 1,000.00 Energy efficiency match providedb $ Total costs for project phase(s) covered in application (sum of above) $82,000.00 Describe your financial commitment to the project and the source(s) of match. Indicate whether these matching funds are secured or pending future approvals. Describe the impact, if any, that the timing of additional funds would have on the ability to proceed with the grant. Quinhagak is committed to this project. We will provide in-kind time by working with the contractor to identify and collect necessary information in the community. At a minimum we value this contribution at $1,000. a Attach documentation for proof (see Section 1.18 of the Request for Applications) b See Section 8.2 of this application and Section 1.18 of the RFA for requirements for Energy Efficiency Match. 3.2.2 Cost Overruns Describe the plan to cover potential cost increases or shortfalls in funding. None expected. 3.2.3 Total Project Costs Indicate the anticipated total cost by phase of the project (including all funding sources). Use actual costs for completed phases. Indicate if the costs were actual or estimated. Reconnaissance [Actual/Estimated] $82,000.00 Feasibility and Conceptual Design [Actual/Estimated] $ Final Design and Permitting [Actual/Estimated] $ Construction [Actual/Estimated] $ Total Project Costs (sum of above) Estimated $ Metering/Tracking Equipment [not included in project cost] Estimated $ 3.2.4 Funding Subsequent Phases If subsequent phases are required beyond the phases being applied for in this application, describe the anticipated sources of funding and the likelihood of receipt of those funds. • State and/or federal grants • Loans, bonds, or other financing options • Additional incentives (i.e. tax credits) • Additional revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) This information will be part of the Reconnaissance Study final report. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 10 of 27 11/16/2021 3.2.3 Budget Forms Applications MUST include a separate worksheet for each project phase that was identified in Section 2.3.2 of this application — I. Reconnaissance, II. Feasibility and Conceptual Design, III. Final Design and Permitting, and IV. Construction. Please use the tables provided below to detail your proposed project’s total budget. Be sure to use one table for each phase of your project, and delete any unnecessary tables. The milestones and tasks should match those listed in 3.1 above. If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contact AEA’s Grants Coordinator by email at grants@akenergyauthority.org or by phone at (907) 771-3081. Phase 1 — Reconnaissance Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Sections 2.3 thru 2.6 of the RFA ) $ $ $ $ $1,000 Tribal Operations $ 1,000 1) Preliminary report and work plan Within 3 months from start $ 10,000 $ $10,000 2) Data collection Within 3 months from start $ 8,000 $ $ 8,000 3) Monitoring and assessment Within 6 months from start $ 24,000 $ $24,000 4) Options Analysis and Cost Estimates Within 12 months from start $ 17,000 $ $17,000 5) Feasibility and Reconnaissance Study Within 12 months from start $ 22,000 $ $22,000 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ 81,000 $1,000 $ 82,000 Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $ 81,000 $ $ 81,000 Construction Services $ $ $ Other $ $ $ TOTALS $ 81,000 $1,000 $ 82,000 Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 11 of 27 11/16/2021 3.2.4 Cost Justification Indicate the source(s) of the cost estimates used for the project budget, including costs for future phases not included in this application. Cost is based on experienced contractor/consultants cost justification, which is included in this application. 3.3 Project Communications 3.3.1 Project Progress Reporting Describe how you plan to monitor the progress of the project and keep AEA informed of the status. Who will be responsible for tracking the progress? What tools and methods will be used to track progress? Contractor will provide products (deliverables) and reports based on milestones and provide invoices that align with milestones. NVK Project Manager (Tribal Administrator) will provide these items to AEA, both for performance review and for reimbursement/payment. If additional communications are needed, contractor and NVK will work together and provide AEA with information requested, or if we need to communicate unexpected changes/challenges to AEA we will do so jointly with the contractor’s lead consultant. 3.3.2 Financial Reporting Describe the controls that will be utilized to ensure that only costs that are reasonable, ordinary and necessary will be allocated to this project. Also discuss the controls in place that will ensure that no expenses for overhead, or any other unallowable costs will be requested for reimbursement from the REF Grant Program. Oversight by the Tribal Administrator and CFO of the contractor. The Alaska contractor’s cost justification is attached and less than $90,000. Contractor will provide products (deliverables) based on milestones and provide invoices that align with milestones. Only contractor’s cost will be requested from the REF Grant Program. Pati Crofut, an independent grant administrator, accountant, consultant and trainer, will also support our efforts. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 12 of 27 11/16/2021 SECTION 4 – QUALIFICATIONS AND EXPERIENCE 4.1 Project Team Include resumes for known key personnel and contractors, including all functions below, as an attachment to your application. In the electronic submittal, please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. 4.1.1 Project Manager Indicate who will be managing the project for the Grantee and include contact information. If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Ferdinand Cleveland is the tribal administrator and the local project manager for this study. Dennis Meiners (Lead Project Manager), Principal and Founder of Intelligent Energy Systems, LLC (IES). This project will benefit from Dennis’s many years of experience, and his support team and network of energy and technology specialists. IES will coordinate reconnaissance and engineering activities, drawing on experience with similar projects and the abilities of a number of experts in the field of wind-diesel-battery systems. IES intends to establish the same level of on- going commitment to Kwinhagak as it has to other remote, rural communities in Alaska. 4.1.2 Project Accountant Indicate who will be performing the accounting of this project for the grantee. If the applicant does not have a project accountant indicate how you intend to solicit financial accounting support. Amanda Mark, CFO – Native Village of Kwinhagak Pati Crofut (Grants Manager), Highly experienced rural utility accounting consultant and trainer. She has been solely responsible for the grant accounting and financial management on numerous USDA High Energy Cost grants awarded to villages in Western Alaska and administered through IES. 4.1.3 Expertise and Resources Describe the project team including the applicant, partners, and contractors. For each member of the project team, indicate: • the milestones/tasks in 3.1 they will be responsible for; • the knowledge, skills, and experience that will be used to successfully deliver the tasks; • how time and other resource conflicts will be managed to successfully complete the task. If contractors have not been selected to complete the work, provide reviewers with sufficient detail to understand the applicant’s capacity to successfully select contractors and manage complex contracts. Dennis Meiners (Lead Project Manager) – (Lead/Responsible for all Milestones) Jean-Paul Pinard, PhD, P.Eng. (Consulting Engineer), Expert in modeling wind energy in Arctic conditions and is a published peer-reviewed researcher on this subject. For over 27 years Dr. Pinard has been evaluating wind resources across Yukon, Northwest Territories and Nunavit communities. He has extensive experience in the energy sector as an engineer, scientist, lecturer, and advocate on renewable energy. He also specializes in piloting smart wind to energy storage in Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 13 of 27 11/16/2021 homes and businesses. Evaluates wind and renewable energy in remote communities of Alaska and Canada by conducting energy modelling and data analysis. Extensive work with Indigenous communities to empower their renewable energy economies. (Milestones 1 Task 3 – Senior Consultant; Milestones 2-5 and Associated Tasks: Consultant and Editor for Written Documentations) Dale Letourneau (Electrical Engineer), Specializing in remote, independent energy generation and grid systems, with more than 40 years of experience in design and construction of these systems. Extensive experience managing and conducting energy projects in Alaska’s harsh, remote conditions and communities. (Co-Lead for Milestones 1, 2, 3, 4 and 5 and Associated Tasks) Greg Egan (Solar PV Specialist), President of Remote Power, Inc. in Fairbanks. As the first NABCEP certified PV installer in Alaska and a journeyman electrician he has been responsible for the design and installation of hundreds of photovoltaic power systems for residential, commercial and industrial applications across the state. Mr. Egan has extensive experience working in rural Alaska. This includes the design of the solar power systems and custom array racking that were installed at the Water Treatment Facilities located in Deering, Kobuk, Noatak, and Noorvik and Shungnak in 2013. (Milestones 1 Task 3 – Senior Consultant; Milestones 2-5 and Associated Tasks: Consultant and Editor for Written Documentations) Ian Knapp (Research Technical Specialist), (Assist with Milestones 1, 2, 3, 4 and 5 and Associated Tasks) 4.2 Local Workforce Describe how the project will use local labor or train a local labor workforce. The project will interact with community members to understand Kwinhagak’s power needs, challenges, assets, wind-diesel powerplant functionality, and to collect accurate information/data. There are no plans to hire local individuals for this Reconnaissance Study. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 14 of 27 11/16/2021 SECTION 5 – TECHNICAL FEASIBILITY 5.1 Resource Availability 5.1.1 Assessment of Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available, including average resource availability on an annual basis. For pre-construction applications, describe the resource to the extent known. For design and permitting or construction projects, please provide feasibility documents, design documents, and permitting documents (if applicable) as attachments to this application (See Section 11). Likelihood of the resource being available over the life of the project. See the “Resource Assessment” section of the appropriate Best Practice Checklist for additional guidance. A primary purpose of the Reconnaissance Study is to conduct a resource assessment. 5.1.2 Alternatives to Proposed Energy Resource Describe the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. N/A 5.1.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. See the “Environmental and Permitting Risks” section of the appropriate Best Practice Checklist for additional guidance. • List of applicable permits • Anticipated permitting timeline • Identify and describe potential barriers including potential permit timing issues, public opposition that may result in difficulty obtaining permits, and other permitting barriers A primary purpose of the Reconnaissance Study is to identify permitting requirements/needs. 5.2 Project Site Describe the availability of the site and its suitability for the proposed energy system. Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. See the “Site control” section of the appropriate Best Practice Checklist for additional guidance. A primary purpose of the Reconnaissance Study is to identify project site(s). 5.3 Project Technical & Environmental Risk 5.3.1 Technical Risk Describe potential technical risks and how you would address them. • Which tasks are expected to be most challenging? • How will the project team reduce the risk of these tasks? • What internal controls will be put in place to limit and deal with technical risks? • See the “Common Planning Risks” section of the appropriate Best Practice Checklist for additional guidance. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 15 of 27 11/16/2021 Technical risks are low. Communication and coordination with an Anchorage firm to support/assist them to identify data and information on a consistent basis for this project. Kwinhagak supports this project and will act as diligently as possible to meet the milestones and dates as identified in this application. 5.3.2 Environmental Risk Explain whether the following environmental and land use issues apply, and if so which project team members will be involved and how the issues will be addressed. See the “Environmental and Permitting Risks” section of the appropriate Best Practice Checklist for additional guidance. • Threatened or endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts • Identify and describe other potential barriers The final Reconnaissance Study will identify these to the degree possible, but these items are not a core outcome of this Study. 5.4 Technical Feasibility of Proposed Energy System In this section you will describe and give details of the existing and proposed systems. The information for existing system will be used as the baseline the proposal is compared to and also used to make sure that proposed system can be integrated. Only complete sections applicable to your proposal. If your proposal only generates electricity, you can remove the sections for thermal (heat) generation. 5.4.1 Basic Operation of Existing Energy System Describe the basic operation of the existing energy system including: description of control system; spinning reserve needs and variability in generation (any high loads brought on quickly); and current voltage, frequency, and outage issues across system. See the “Understanding the Existing System” section of the appropriate Best Practice Checklist for additional guidance. Part of the Reconnaissance Study is to detail the existing energy system. 5.4.2.1 Existing Power Generation Units Include for each unit include: resource/fuel, make/model, design capacity (kW), minimum operational load (kW), RPM, electronic/mechanical fuel injection, make/model of genset controllers, hours on genset Not Applicable 5.4.2 Existing Energy Generation Infrastructure and Production In the following tables, only fill in areas below applicable to your project. You can remove extra tables. If you have the data below in other formats, you can attach them to the application (see Section 11). N/A Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 16 of 27 11/16/2021 Unit 1: Unit 2: Unit 3: Unit 4: Unit 5: Unit 6: 5.4.2.2 Existing Distribution System Describe the basic elements of the distribution system. Include the capacity of the step-up transformer at the powerhouse, the distribution voltage(s) across the community, any transmission voltages, and other elements that will be affected by the proposed project. Part of the purpose of the Reconnaissance Study is to detail the existing energy system. 5.4.2.3 Existing Thermal Generation Units (if applicable to your project) Generation unit Resource/ Fuel type Design capacity (MMBtu/hr) Make Model Average annual efficiency Year Installed Hours 5.4.2.5 Annual Electricity Production and Fuel Consumption (Existing System) Use most recent year. Replace the section (Type 1), (Type 2), and (Type 3) with generation sources Month Generat ion (Type 1) (kWh) Generatio n (Type 2) (kWh) Generatio n (Type 3) (kWh) Fuel Consumptio n (Diesel- Gallons) Fuel Consumptio n [Other] Pea k Loa d Minimu m Load January February March April May June July Is there operational heat recovery? (Y/N) If yes estimated annual displaced heating fuel (gallons) 5.4.2.4 O&M and replacement costs for existing units Power Generation Thermal Generation i. Annual O&M cost for labor ii. Annual O&M cost for non-labor iii. Replacement schedule and cost for existing units Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 17 of 27 11/16/2021 August September October November December Total 5.4.2.6 Annual Heating Fuel Consumption (Existing System) Use most recent year. Include only if your project affects the recovered heat off the diesel genset or will include electric heat loads. Only include heat loads affected by the project. Month Diesel (Gallons) Electricity Propane (Gallons) Coal (Tons) Wood (Cords, green tons, dry tons) Other January February March April May June July August September October November December Total 5.4.3 Future Trends Describe the anticipated energy demand in the community, or whatever will be affected by the project, over the life of the project. Explain how the forecast was developed and provide year by year forecasts. As appropriate, include expected changes to energy demand, peak load, seasonal variations, etc. that will affect the project. Part of the purpose of the Reconnaissance Study is to identify potential future trends and impacts on a future energy system. 5.4.4 Proposed System Design Provide the following information for the proposed renewable energy system: • A description of renewable energy technology specific to project location • The total proposed capacity and a description of how the capacity was determined • Integration plan, including upgrades needed to existing system(s) to integrate renewable energy system: Include a description of the controls, storage, secondary loads, distribution upgrades that will be included in the project • Civil infrastructure that will be completed as part of the project—buildings, roads, etc. • Include what backup and/or supplemental system will be in place See the “Proposed System Design” section of the appropriate Best Practice Checklist for additional guidance. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 18 of 27 11/16/2021 5.4.4.1 Proposed Power Generation Units Unit # Resource/ Fuel type Design capacity (kW) Make Model Expected capacity factor Expected life (years) Expected Availability 5.4.4.2 Proposed Thermal Generation Units (if applicable) Generation unit Resource/ Fuel type Design capacity (MMBtu/hr) Make Model Expected Average annual efficiency Expected life 5.4.5 Basic Operation of Proposed Energy System • To the best extent possible, describe how the proposed energy system will operate: When will the system operate, how will the system integrate with the existing system, how will the control systems be used, etc. • When and how will the backup system(s) be expected to be used See the “Proposed System Design” section of the appropriate Best Practice Checklist for additional guidance. Part of the purpose of the Reconnaissance Study is to identify basic operation of the proposed energy system. 5.4.3.1 Expected Capacity Factor % 5.4.5.2 Annual Electricity Production and Fuel Consumption (Proposed System) Month Generation (Proposed System) Generation (Type 2) (kWh) Generation (Type 3) (kWh) Fuel Consumption Fuel Consumption [Other] Secondary load (kWh) Storage (kWh) Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 19 of 27 11/16/2021 (kWh) (Diesel- Gallons) January February March April May June July August September October November December Total 5.4.5.3 Annual Heating Fuel Consumption (Proposed System) Month Diesel (Gallons) Electricity Propane (Gallons) Coal (Tons) Wood (Cords, green tons, dry tons) Other January February March April May June July August September October November December Total 5.4.6 Proposed System Operating and Maintenance (O&M) Costs O&M costs can be estimated in two ways for the standard application. Most proposed renewable energy projects will fall under Option 1 because the new resource will not allow for diesel generation to be turned off. Some projects may allow for diesel generation to be turned off for periods of time; these projects should choose Option 2 for estimating O&M. Option 1: Diesel generation ON For projects that do not result in shutting down diesel generation there is assumed to be no impact on the base case O&M. Please indicate the estimated annual O&M cost associated with the proposed renewable project. $ Option 2: Diesel generation OFF Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 20 of 27 11/16/2021 For projects that will result in shutting down diesel generation please estimate: 1. Annual non-fuel savings of shutting off diesel generation 2. Estimated hours that diesel generation will be off per year. 3. Annual O&M costs associated with the proposed renewable project. 1. $ 2. Hours diesel OFF/year: 3. $ 5.4.7 Fuel Costs Estimate annual cost for all applicable fuel(s) needed to run the proposed system (Year 1 of operation) Diesel (Gallons) Electricity Propane (Gallons) Coal (Tons) Wood Other Unit cost ($) Annual Units Total Annual cost ($) 5.5 Performance and O&M Reporting For construction projects only 5.5.1 Metering Equipment Please provide a short narrative, and cost estimate, identifying the metering equipment that will be used to comply with the operations reporting requirement identified in Section 3.15 of the Request for Applications. Reconnaissance Study will provide recommendations for metering equipment. 5.5.2 O&M reporting Please provide a short narrative about the methods that will be used to gather and store reliable operations and maintenance data, including costs, to comply with the operations reporting requirement identified in Section 3.15 of the Request for Applications Reconnaissance Study will provide recommendations for metering equipment. SECTION 6 – ECONOMIC FEASIBILITY AND BENEFITS 6.1 Economic Feasibility 6.1.1 Economic Benefit Reconnaissance Study will provide information on Economic Benefits. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 21 of 27 11/16/2021 Annual Lifetime Anticipated Diesel Fuel Displaced for Power Generation (gallons) Anticipated Fuel Displaced for Heat (gallons) Total Fuel displaced (gallons) Anticipated Diesel Fuel Displaced for Power Generation ($) Anticipated Fuel Displaced for Heat ($) Anticipated Power Generation O&M Cost Savings Anticipated Thermal Generation O&M Cost Savings Total Other costs savings (taxes, insurance, etc.) Total Fuel, O&M, and Other Cost Savings 6.1.2 Economic Benefit Explain the economic benefits of your project. Include direct cost savings and other economic benefits, and how the people of Alaska will benefit from the project. Note that additional revenue sources (such as tax credits or green tags) to pay for operations and/or financing, will not be included as economic benefits of the project. Where appropriate, describe the anticipated energy cost in the community, or whatever will be affected by the project, over the life of the project. Explain how the forecast was developed and provide year-by-year forecasts The economic model used by AEA is available at https://www.akenergyauthority.org/What-We- Do/Grants-Loans/Renewable-Energy-Fund/2021-REF-Application. This economic model may be used by applicants but is not required. The final benefit/cost ratio used will be derived from the AEA model to ensure a level playing field for all applicants. If used, please submit the model with the application. 6.1.3 Economic Risks Discuss potential issues that could make the project uneconomic to operate and how the project team will address the issues. Factors may include: • Low prices for diesel and/or heating oil • Other projects developed in community • Reductions in expected energy demand: Is there a risk of an insufficient market for energy produced over the life of the project. • Deferred and/or inadequate facility maintenance • Other factors Reconnaissance Study will provide insights about Economic Risks. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 22 of 27 11/16/2021 6.1.4 Public Benefit for Projects with Direct Private Sector Sales For projects that include direct sales of power to private sector businesses (sawmills, cruise ships, mines, etc.), please provide a brief description of the direct and indirect public benefits derived from the project as well as the private sector benefits and complete the table below. See Section 1.6 in the Request for Applications for more information. Renewable energy resource availability (kWh per month) Estimated direct sales to private sector businesses (kWh) Revenue for displacing diesel generation for use at private sector businesses ($) Estimated sales for use by the Alaskan public (kWh) Revenue for displacing diesel generation for use by the Alaskan public ($) 6.2 Other Public Benefit Describe the non-economic public benefits to Alaskans over the lifetime of the project. For the purpose of evaluating this criterion, public benefits are those benefits that would be considered unique to a given project and not generic to any renewable resource. For example, decreased greenhouse gas emission, stable pricing of fuel source, won’t be considered under this category. Some examples of other public benefits include: • The project will result in developing infrastructure (roads, trails, pipes, power lines, etc.) that can be used for other purposes • The project will result in a direct long-term increase in jobs (operating, supplying fuel, etc.) • The project will solve other problems for the community (waste disposal, food security, etc.) • The project will generate useful information that could be used by the public in other parts of the state • The project will promote or sustain long-term commercial economic development for the community Reconnaissance Study will address Other Public Benefits However, NVK believes that this project will begin to provide options for the high cost of energy in our community. As an AVEC community we appreciate the enormous challenges due to the number of communities AVEC is responsible for. We believe our efforts will both support and improve AVEC’s ability to provide power to our community. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 23 of 27 11/16/2021 SECTION 7 – SUSTAINABILITY Describe your plan for operating the completed project so that it will be sustainable throughout its economic life. At a minimum for construction projects, a business and operations plan should be attached and the applicant should describe how it will be implemented. See Section 11. 7.1.1 Operation and Maintenance Demonstrate the capacity to provide for the long-term operation and maintenance of the proposed project for its expected life • Provide examples of success with similar or related long-term operations • Describe the key personnel that will be available for operating and maintaining the infrastructure. • Describe the training plan for existing and future employees to become proficient at operating and maintaining the proposed system. • Describe the systems that will be used to track necessary supplies • Describe the system will be used to ensure that scheduled maintenance is performed Reconnaissance Study will address O&M. 7.1.2 Financial Sustainability • Describe the process used (or propose to use) to account for operational and capital costs. • Describe how rates are determined (or will be determined). What process is required to set rates? • Describe how you ensure that revenue is collected. • If you will not be selling energy, explain how you will ensure that the completed project will be financially sustainable for its useful life. Study will address Sustainability and Finances. 7.1.2.1 Revenue Sources Briefly explain what if any effect your project will have on electrical rates in the proposed benefit area over the life of the project. If there is expected to be multiple rates for electricity, such as a separate rate for intermittent heat, explain what the rates will be and how they will be determined Collect sufficient revenue to cover operational and capital costs • What is the expected cost-based rate (as consistent with RFA requirements) • If you expect to have multiple rate classes, such as excess electricity for heat, explain what those rates are expected to be and how those rates account for the costs of delivering the energy (see AEA’s white paper on excess electricity for heat).. • Annual customer revenue sufficient to cover costs • Additional incentives (i.e. tax credits) • Additional revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) Study will address revenues. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 24 of 27 11/16/2021 7.1.2.2 Power Purchase/Sale The power purchase/sale information should include the following: • Identification of potential power buyer(s)/customer(s) • Potential power purchase/sales price - at a minimum indicate a price range (consistent with the Section 3.16 of the RFA) Identify the potential power buyer(s)/customer(s) and anticipated power purchase/sales price range. Indicate the proposed rate of return from the grant-funded project. Include letters of support or power purchase agreement from identified customers. Reconnaissance Study will address Power Purchase/Sale SECTION 8 – PROJECT READINESS 8.1 Project Preparation Describe what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Specifically address your progress towards or readiness to begin, at a minimum, the following: • The phase(s) that must be completed prior to beginning the phase(s) proposed in this application • The phase(s) proposed in this application • Obtaining all necessary permits • Securing land access and use for the project • Procuring all necessary equipment and materials Refer to the RFA and/or the pre-requisite checklists for the required activities and deliverables for each project phase. Please describe below and attach any required documentation. We have sought a quote for this work from a highly experienced team. The quote provides good / sufficient details including tasks and milestones for this Reconnaissance Study, and a pathway forward for this work to be conducted within a reasonable timeframe. 8.2 Demand- or Supply-Side Efficiency Upgrades If you have invested in energy efficiency projects that will have a positive impact on the proposed project, and have chosen to not include them in the economic analysis, applicants should provide as much documentation as possible including: 1. Explain how it will improve the success of the RE project 2. Energy efficiency pre and post audit reports, or other appropriate analysis, 3. Invoices for work completed, 4. Photos of the work performed, and/or 5. Any other available verification such as scopes of work, technical drawings, and payroll for work completed internally. N/A Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 25 of 27 11/16/2021 SECTION 9 – LOCAL SUPPORT AND OPPOSITION Describe local support and opposition, known or anticipated, for the project. Include letters, resolutions, or other documentation of local support from the community that would benefit from this project. Provide letters of support, memorandum of understandings, cooperative agreements between the applicant, the utility, local government and project partners. The documentation of support must be dated within one year of the RFA date of November 16, 2021. Please note that letters of support from legislators will not count toward this criterion. Local support is verified as this application is being submitted by the Native Village of Kwinhagak. SECTION 10 – COMPLIANCE WITH OTHER AWARDS Identify other grants that may have been previously awarded to the Applicant by AEA for this or any other project. Describe the degree you have been able to meet the requirements of previous grants including project deadlines, reporting, and information requests. Not applicable SECTION 11 – LIST OF SUPPORTING DOCUMENTATION FOR PRIOR PHASES In the space below, please provide a list of additional documents attached to support completion of prior phases. Not applicable SECTION 12 – LIST OF ADDITIONAL DOCUMENTATION SUBMITTED FOR CONSIDERATION In the space below, please provide a list of additional information submitted for consideration. Letter of Support from Kwinhagak Tribal Administrator, Ferdinand Cleveland Local Manager Resume: Ferdinand Cleveland Quote from experienced contractor/consultant and resumes Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 26 of 27 11/16/2021 SECTION 13 – AUTHORIZED SIGNERS FORM Community/Grantee Name: Native Village of Kwinhagak Regular Election is held: Date: Authorized Grant Signer(s): Printed Name Title Term Signature Dora Strunk NVK Council President Ferdinand Cleveland NVK Tribal Administrator December 2021 to Present Jacqueline Cleveland- NVK Council Vice President Pauline Matthew- NVK NVK Council Secretary Vera Cleveland- NVK Council Treasurer I authorize the above person(s) to sign Grant Documents: (Must be authorized by the highest ranking organization/community/municipal official) Printed Name Title Term Signature Ferdinand Cleveland NVK Tribal Administrator Present Grantee Contact Information: Mailing Address: PO Box 149, Quinhagak, AK 99655 149 Carter Road Quinhagak AK, 99655 Phone Number: (907) 556-8171 or 8165 Fax Number: Email Address: TribalAdministrator@kwinhagak.org Federal Tax ID #: EIN#: 92-0068827 Please submit an updated form whenever there is a change to the above information. Renewable Energy Fund Round 14 Grant Application – Standard Form AEA 23001 Page 27 of 27 11/16/2021 SECTION 14 – ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information and resumes of Applicant’s Project Manager, Project Accountant(s), key staff, partners, consultants, and suppliers per application form Section 3.1, 3.4 and 3.6. Applicants are asked to provide resumes submitted with applications in separate electronic documents if the individuals do not want their resumes posted to the project web site. B. Letters or resolutions demonstrating local support per application form Section 9. C. For projects involving heat: Most recent invoice demonstrating the cost of heating fuel for the building(s) impacted by the project. D. Governing Body Resolution or other formal action taken by the applicant’s governing body or management per RFA Section 1.4 that: • Commits the organization to provide the matching resources for project at the match amounts indicated in the application. • Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. • Provides as point of contact to represent the applicant for purposes of this application. • Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. E. An electronic version of the entire application on CD or other electronic media, per RFA Section 1.7. F. CERTIFICATION