HomeMy WebLinkAbout2021.11.09 REF Round 14 Heat Application Form -RBSFHRenewable Energy Fund Round 14
Grant Application – Heat Form
AEA 23001 Page 1 of 28 11/16/2021
Application Forms and Instructions
This instruction page and the following grant application constitutes the Grant Application Form for
Round 14 of the Renewable Energy Fund Heat Projects only. If your application is for energy
projects that will not primarily produce heat, please use the standard application form (see Request
for Applications (RFA) section 1.5). An electronic version of the RFA and both application forms are
available online at: https://www.akenergyauthority.org/What-We-Do/Grants-Loans/Renewable-
Energy-Fund/2021-REF-Application.
What follows are some basic information and instructions for this application:
The Alaska Energy Authority (AEA) expects this application to be used as part of a two-year
solicitation cycle with an opt-out provision in the second year of the cycle.
If you are applying for grants for more than one project, provide separate application forms for
each project.
Multiple phases (e.g. final design, construction) for the same project may be submitted as one
application.
If you are applying for grant funding for more than one phase of a project, provide milestones
and grant budget for each phase of the project (see Sections 3.1 and 3.2.2).
In order to ensure that grants provide sufficient benefit to the public, AEA may limit
recommendations for grants to preliminary development phases in accordance with 3 Alaska
Administrative Code (AAC) 107.605(1).
If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases are
completed and funding for an advanced phase is warranted. Supporting documentation may
include, but is not limited to, reports, conceptual or final designs, models, photos, maps, proof
of site control, utility agreements, business and operation plans, power sale agreements,
relevant data sets, and other materials. Please provide a list of supporting documents in
Section 11 of this application and attach the documents to your application.
If you have additional information or reports you would like AEA to consider in reviewing your
application, either provide an electronic version of the document with your submission or
reference a web link where it can be downloaded or reviewed. Please provide a list of
additional information; including any web links, in section 12 of this application and attach the
documents to your application. For guidance on application best practices please refer to the
resource-specific Best Practices Checklists; links to the checklists can be found in the
appendices list at the end of the accompanying REF Round 14 RFA.
In the sections below, please enter responses in the spaces provided. You may add additional
rows or space to the form to provide sufficient space for the information, or attach additional
sheets if needed.
If you need assistance with your application, please contact AEA Grants Coordinator by email
at grants@akenergyauthority.org or by phone at (907) 771-3081.
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Grant Application – Heat Form
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REMINDER:
AEA is subject to the Public Records Act AS 40.25, and materials submitted to AEA may be
subject to disclosure requirements under the act if no statutory exemptions apply.
All applications received will be posted on AEA’s website after final recommendations are
made to the legislature. Please submit resumes as separate PDFs if the applicant would like
those excluded from the web posting of this application.
In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary
company data be kept confidential subject to review and approval by AEA. If you want
information to be kept confidential the applicant must:
o Request the information be kept confidential.
o Clearly identify the information that is the trade secret or proprietary in their application.
o Receive concurrence from AEA that the information will be kept confidential. If AEA
determines it is not confidential, it will be treated as a public record in accordance with
AS 40.25 or returned to the applicant upon request.
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Grant Application – Heat Form
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SECTION 1 – APPLICANT INFORMATION
Please specify the legal grantee that will own, operate, and maintain the project upon completion.
Name (Name of utility, IPP, local government, or other government entity)
State of Alaska – Department of Fish & Game, Division of Sport Fish
Tax ID # 92-6001185
Date of last financial statement audit: N/A
Mailing Address: Physical Address:
PO Box 115526 333 Raspberry Rd.
1255 W. 8th St. Anchorage, AK 99518-1565
Juneau, AK 99811-5526
Telephone: Fax: Email:
907.267.2150 David.rutz@alaska.gov
1.1 Applicant Point of Contact / Grants Coordinator
Name: Jesse Campbell Title: Project Manager
Mailing Address:
550 W. 7th Ave. Ste. 295
Anchorage, AK 99501
Telephone: Fax: Email:
907.266.2723 907.269.0806 Jn.c@live.com
1.1.1 Applicant Signatory Authority Contact Information
Name: David Rutz Title: Director, Division of Sport Fish
Mailing Address:
333 Raspberry Rd.
Anchorage, AK 99518-1565
Telephone: Fax: Email:
907.267.2150 David.rutz@alaska.gov
1.1.2 Applicant Alternate Points of Contact
Name Telephone: Fax: Email:
Travis Hyer 907.451.2628 Travis.hyer@alaska.gov
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1.2 Applicant Minimum Requirements
Please check as appropriate. If applicants do not meet the minimum requirements, the application
will be rejected.
1.2.1 Applicant Type
☐ An electric utility holding a certificate of public convenience and necessity under AS 42.05
CPCN #______, or
☐ An independent power producer in accordance with 3 AAC 107.695 (a) (1)
CPCN #______, or
☐ A local government, or
☒ A governmental entity (which includes tribal councils and housing authorities)
Additional Minimum Requirements
☒ 1.2.2 Attached to this application is formal approval and endorsement for the project by the
applicant’s board of directors, executive management, or other governing authority. If the
applicant is a collaborative grouping, a formal approval from each participant’s governing
authority is necessary. (Indicate yes by checking the box)
☒ 1.2.3 As an applicant, we have administrative and financial management systems and follow
procurement standards that comply with the standards set forth in the grant agreement
(Section 3 of the RFA). (Indicate yes by checking the box)
☒ 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as
identified in the Standard Grant Agreement template at
https://www.akenergyauthority.org/What-We-Do/Grants-Loans/Renewable-Energy-
Fund/2021-REF-Application (Any exceptions should be clearly noted and submitted with the
application.) (Indicate yes by checking the box)
☒ 1.2.5 We intend to own and operate any project that may be constructed with grant funds for
the benefit of the general public. If no please describe the nature of the project and who will
be the primary beneficiaries. (Indicate yes by checking the box)
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SECTION 2 – PROJECT SUMMARY
2.1 Project Title
Provide a 4 to 7 word title for your project. Type in the space below.
Ruth Barnett Sport Fish Hatchery – Heat Recovery
2.2 Project Location
2.2.1 Location of Project – Latitude and longitude (preferred), street address, or
community name.
Latitude and longitude coordinates may be obtained from Google Maps by finding you project’s
location on the map and then right clicking with the mouse and selecting “What is here? The
coordinates will be displayed in the Google search window above the map in a format as follows:
61.195676.-149.898663. If you would like assistance obtaining this information, please contact
AEA at (907) 771-3081.
Latitude 64.83872 Longitude -147.76366
[Other description of location]
1150 Wilbur St.
Fairbanks, AK 99701
2.2.2 Community benefiting – Name(s) of the community or communities that will be the
beneficiaries of the project.
Fairbanks / Interior Alaska.
2.3 Project Type
Please check as appropriate.
2.3.1 Renewable Resource Type
☐ Wind to Heat ☐ Biomass or Biofuels
☐ Hydro to Heat ☐ Solar Thermal
☒ Heat Recovery from Existing Sources ☐ Heat Pumps
☐ Other (Describe)
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Pre-Construction Construction
☒ Reconnaissance ☐ Final Design and Permitting
☒ Feasibility and Conceptual Design ☐ Construction
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2.4 Project Description
Provide a brief, one-paragraph description of the proposed heat project.
The project will recover waste heat from effluent currently discharged to the Chena river, the facility
heats between 250 and 500 GPM of well water from approximately 33 degrees F to approximately
44 degrees F for the production of fish aqua-culture water. This water after circulation through the
hatchery is screened, cleaned, and discharged into the Chena river. The proposed project will
intercept the existing 20” effluent discharge line to scavenge waste heat using a Daikin “templifier”
or similar heat recovery unit.
2.5 Scope of Work
Provide a short narrative for the scope of work detailing the tasks to be performed under this
funding request. This should include work paid for by grant funds and matching funds or performed
as in-kind match.
Provide full reconnaissance and feasibility study to capturing waste heat from the effluent stream at
the Ruth Barnett Sport Fish Hatchery in Fairbanks, AK.
2.6 Previous REF Applications for the Project
See Section 1.15 of the RFA for the maximum per project cumulative grant award amount
Round
Submitted
Title of application Application
#, if known
Did you
receive a
grant? Y/N
Amount of REF
grant awarded
($)
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SECTION 3 – Project Management, Development, and Operation
3.1 Schedule and Milestones
Please fill out the schedule below (or attach a similar sheet) for the work covered by this funding
request. Be sure to identify key tasks and decision points, including go/no go decisions, in your
project along with estimated start and end dates for each of the milestones and tasks. Please
clearly identify the beginning and ending of all phases (I. Reconnaissance, II. Feasibility and
Conceptual Design, III. Final Design and Permitting, and IV. Construction) of your proposed
project. See the RFA, Sections 2.3-2.6 for the recommended milestones for each phase. Add
additional rows as needed.
Task # Milestones Tasks Start
Date
End
Date Deliverables
I. Reconnaissance Site Vist and Report 7/15/2
2 9/1/22
Site requirements and
condition report
II. Feasibility Study Prepare feasibility
study, concept design,
and cost estimate.
9/15/2
2 12/1/22
Feasibility Report and Concept
Design with Estimate
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3.2 Budget
3.2.1 Funding Sources
Indicate the funding sources for the phase(s) of the project applied for in this funding request.
Grant funds requested in this application $50,000.00
Cash match to be provideda $2,500.00
In-kind match to be provideda $
Energy efficiency match providedb $
Total costs for project phase(s) covered in application (sum of above) $52,500.00
Describe your financial commitment to the project and the source(s) of match. Indicate whether
these matching funds are secured or pending future approvals. Describe the impact, if any, that
the timing of additional funds would have on the ability to proceed with the grant.
Existing appropriation is in place for energy efficiency projects.
a Attach documentation for proof (see Section 1.18 of the RFA)
b See Section 8.2 of this application and Section 1.18 of the RFA for requirements for Energy Efficiency
Match.
3.2.2 Cost Overruns
Describe the plan to cover potential cost increases or shortfalls in funding.
15% contingency is built into the cost estimate.
3.2.3 Total Project Costs
Indicate the anticipated total cost by phase of the project (including all funding sources). Indicate if
the costs were actual or estimated. Use actual costs for completed phases.
Reconnaissance [Actual/Estimated] $2,500.00
Feasibility and Conceptual Design [Actual/Estimated] $50,000.00
Final Design and Permitting [Actual/Estimated] $
Construction [Actual/Estimated] $
Total Project Costs (sum of above) Estimated $52,500.00
Metering/Tracking Equipment [not included in
project cost]
Estimated $2,500.00
3.2.4 Funding Subsequent Phases
If subsequent phases are required beyond the phases being applied for in this application,
describe the anticipated sources of funding and the likelihood of receipt of those funds.
State and/or federal grants
Loans, bonds, or other financing options
Additional incentives (i.e. tax credits)
Additional revenue streams (i.e. green tag sales or other renewable energy subsidies or
programs that might be available)
Additional State grants and/or loans through the energy efficiency loan programs.
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3.2.3 Budget Forms
Applications MUST include a separate worksheet for each project phase that was identified in
section 2.3.2 of this application — I. Reconnaissance, II. Feasibility and Conceptual Design, III.
Final Design and Permitting, and IV. Construction. Please use the tables provided below to detail
your proposed project’s total budget. Be sure to use one table for each phase of your project, and
delete any unnecessary tables. The milestones and tasks should match those listed in 3.1 above.
If you have any question regarding how to prepare these tables or if you need assistance preparing
the application please feel free to contact AEA’s Grants Coordinator by email at
grants@akenergyauthority.org or by phone at (907) 771-3081.
Phase 1 — Reconnaissance
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
(List milestones based on
phase and type of project.
See sections 2.3 thru 2.6 of
the RFA )
$ $ $
Site Visit 8/1/2022 $ $1,000.00 State $1,000.00
Report 9/1/2022 $ $1,500.00 State $1,500.00
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
TOTALS $ $2,500.00 $2,500.00
Budget Categories:
Direct Labor & Benefits $ $1,750.00 $1,750.00
Travel & Per Diem $ $750.00 $750.00
Equipment $ $ $
Materials & Supplies $ $ $
Contractual Services $ $ $
Construction Services $ $ $
Other $ $ $
TOTALS $ $2,500.00 $2,500.00
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Phase 2 — Feasibility and Conceptual Design
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
(List milestones based on
phase and type of project.
See sections 2.3 thru 2.6 of
the RFA )
$ $ $
Feasibility Study – Procure 9/22/2022 $1,000.00 $ $1,000.00
Feasibility Study 12/1/2022 $19,000.00 $ $19,000.00
Concept Design 12/1/2022 $25,000.00 $ $25,000.00
Estimate 12/1/2022 $5,000.00 $ $5,000.00
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
TOTALS $50,000.00 $ $50,000.00
Budget Categories:
Direct Labor & Benefits $1,000.00 $ $1,000.00
Travel & Per Diem $ $ $
Equipment $ $ $
Materials & Supplies $ $ $
Contractual Services $49,000.00 $ $49,000.00
Construction Services $ $ $
Other $ $ $
TOTALS $50,000.00 $ $50,000.00
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Phase 3 — Final Design and Permitting
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
(List milestones based on
phase and type of project.
See sections 2.3 thru 2.6 of
the RFA )
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
TOTALS $ $ $
Budget Categories:
Direct Labor & Benefits $ $ $
Travel & Per Diem $ $ $
Equipment $ $ $
Materials & Supplies $ $ $
Contractual Services $ $ $
Construction Services $ $ $
Other $ $ $
TOTALS $ $ $
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Phase 4 — Construction
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
(List milestones based on
phase and type of project.
See sections 2.3 thru 2.6 of
the RFA )
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
TOTALS $ $ $
Budget Categories:
Direct Labor & Benefits $ $ $
Travel & Per Diem $ $ $
Equipment $ $ $
Materials & Supplies $ $ $
Contractual Services $ $ $
Construction Services $ $ $
Other $ $ $
TOTALS $ $ $
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3.2.4 Cost Justification
Indicate the source(s) of the cost estimates used for the project budget, including costs for future
phases not included in this application.
Previous similar projects.
3.3 Project Communications
3.3.1 Project Progress Reporting
Describe how you plan to monitor the progress of the project and keep AEA informed of the status.
Who will be responsible for tracking the progress? What tools and methods will be used to track
progress?
Monthly status reports. Progress will be monitored against project management plan for schedule,
budget and scope.
3.3.2 Financial Reporting
Describe the controls that will be utilized to ensure that only costs that are reasonable, ordinary
and necessary will be allocated to this project. Also discuss the controls in place that will ensure
that no expenses for overhead, or any other unallowable costs will be requested for reimbursement
from the REF Grant Program.
State of Alaska accounting system will manage eligible project expenses.
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SECTION 4 – QUALIFICATIONS AND EXPERIENCE
4.1 Project Team
Include resumes for known key personnel and contractors, including all functions below, as an
attachment to your application. In the electronic submittal, please submit resumes as separate
PDFs if the applicant would like those excluded from the web posting of this application.
4.1.1 Project Manager
Indicate who will be managing the project for the Grantee and include contact information. If the
applicant does not have a project manager indicate how you intend to solicit project management
support. If the applicant expects project management assistance from AEA or another government
entity, state that in this section.
Jesse Campbell, P.E, PMP
Sr. Project Manager
907.266.2723
4.1.2 Project Accountant
Indicate who will be performing the accounting of this project for the grantee. If the applicant does
not have a project accountant indicate how you intend to solicit financial accounting support.
State of Alaska DOT&PF, DFS accounting staff.
4.1.3 Expertise and Resources
Describe the project team including the applicant, partners, and contractors.
For each member of the project team, indicate:
the milestones/tasks in 3.1 they will be responsible for;
the knowledge, skills, and experience that will be used to successfully deliver the tasks;
how time and other resource conflicts will be managed to successfully complete the task.
If contractors have not been selected to complete the work, provide reviewers with sufficient detail
to understand the applicant’s capacity to successfully select contractors and manage complex
contracts.
Applicant: Jesse Campbell, Division of Facilities Services on behalf of DF&G Division of Sport Fish.
Milestones / Tasks: Reconnaissance.
Owner / Operator: Division of Sport Fish
Milestone / Tasks: Design Review.
Contractors: TBD.
Milestone / Tasks: Feasibility Study / Concept Design.
4.2 Local Workforce
Describe how the project will use local labor or train a local labor workforce.
Contractors are selected according to State procurement code and bidding preferences are per
Statute.
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SECTION 5 – TECHNICAL FEASIBILITY
5.1 Resource Availability
5.1.1 Assessment of Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available, including average
resource availability on an annual basis. For pre-construction applications, describe the resource to
the extent known. For design and permitting or construction projects, please provide feasibility
documents, design documents, and permitting documents (if applicable) as attachments to this
application (See Section 11). Likelihood of the resource being available over the life of the project.
See the “Resource Assessment” section of the appropriate Best Practice Checklist for additional
guidance.
The effluent from the hatchery has a minimum flow of 200GPM and an average maximum flow of
500GPM, approximately 8 degree temperature difference can be extracted from the effluent to be
reintroduced to the existing boiler heating water return water system. Assuming an average flow of
250GPM, at 8 degree delta T; 1,000,000 BTU/hr is available to return to the heating system. The
facility operates 24/7 365 days a year and continually has a well water heating demand.
5.1.2 Alternatives to Proposed Energy Resource
Describe the pros and cons of your proposed energy resource versus other alternatives that may
be available for the market to be served by your project.
Alternative energy sources for this location are water source heat pump from the adjacent Chena
river and solar heating. Both of the alternatives have merit, however the water source heat pump
solution is excessively costly, the solar heating solution only will provide benefit in summer months,
and the returning of cool water to the Chena river is an environmental benefit which may help
offset excessive heating of the river by the upstream power plant.
5.1.3 Permits
Provide the following information as it may relate to permitting and how you intend to address
outstanding permit issues. See the “Environmental and Permitting Risks” section of the appropriate
Best Practice Checklist for additional guidance.
List of applicable permits
Anticipated permitting timeline
Identify and describe potential barriers including potential permit timing issues, public
opposition that may result in difficulty obtaining permits, and other permitting barriers
-City of Fairbanks building permits (design / construction phase)
- no known potential barriers.
5.2 Project Site
Describe the availability of the site and its suitability for the proposed energy system. Identify
potential land ownership issues, including whether site owners have agreed to the project or how
you intend to approach land ownership and access issues. See the “Site control” section of the
appropriate Best Practice Checklist for additional guidance.
The proposed site is ideal for heat recovery because the facility has an existing space with access
to the effluent piping in which heat recovery equipment could be installed, the land and building
owned by the State of Alaska.
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5.3 Project Technical & Environmental Risk
5.3.1 Technical Risk
Describe potential technical risks and how you would address them.
Which tasks are expected to be most challenging?
How will the project team reduce the risk of these tasks?
What internal controls will be put in place to limit and deal with technical risks?
See the “Common Planning Risks” section of the appropriate Best Practice Checklist for additional
guidance.
The most challenging task for this project will be construction; recent supply chain issues create
risk to the schedule and budget. Risk mitigation measures will include, bidding and contract award
well in advance of the construction season to allow ample time to overcome supply chain delays.
5.3.2 Environmental Risk
Explain whether the following environmental and land use issues apply, and if so which project
team members will be involved and how the issues will be addressed. See the “Environmental and
Permitting Risks” section of the appropriate Best Practice Checklist for additional guidance.
Threatened or endangered species
Habitat issues
Wetlands and other protected areas
Archaeological and historical resources
Land development constraints
Telecommunications interference
Aviation considerations
Visual, aesthetics impacts
Identify and describe other potential barriers
Environmental risks are minimal. The proposed installation will occur inside an existing facility in
an industrial area.
5.4 Technical Feasibility of Proposed Energy System
In this section you will describe and give details of the existing and proposed systems. The
information for existing system will be used as the baseline the proposal is compared to and also
used to make sure that proposed system can be integrated.
Only do sections applicable to your proposal. If your proposal does not include or affect the heat
recovered from the diesel gensets or include the additional electric heat loads, you can remove the
sections for power (electricity) generation.
5.4.1 Basic Operation of Existing Energy System
Describe the basic operation of the existing energy system including: generation by source on at
least a monthly basis description of control system; spinning reserve needs and variability in
generation (any high loads brought on quickly); and current voltage, frequency, and outage issues
across system. See the “Understanding the Existing System” section of the appropriate Best
Practice Checklist for additional guidance.
The existing energy system is local utility power provided by Golden Valley Electric Association.
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5.4.2.2 Existing Thermal Generation Units
Generation
unit
Resource/
Fuel type
Design
capacity
(MMBtu/hr)
Make Model Average
annual
efficiency
Year
Installed
Hours
5.4.2.4 Annual Electricity Production and Fuel Consumption (Existing System)
Use most recent year.
Include only if your project affects the recovered heat off the diesel genset or will include
electric heat loads
Month Generation
(Type 1)
(kWh)
Generation
(Type 2)
(kWh)
Generation
(Type 3)
(kWh)
Fuel
Consumption
(Diesel-
Gallons)
Fuel
Consumption
[Other]
Peak
Load
Minimum
Load
January
February
March
April
May
June
July
August
5.4.2 Existing Energy Generation and Usage
In the following tables, only fill in areas below applicable to your project. You can remove extra tables.
If you have the data below in other formats, you can attach them to the application (see Section 11).
5.4.2.1 Existing Power Generation Units (if applicable to your project)
Unit
#
Resource/
Fuel type
Design
capacity
(kW)
Make Model Minimum
design
load
Year
Installed
Hours of
Operation
Is there operational heat recovery? (Y/N) If yes estimated
annual displaced heating fuel (gallons)
5.4.2.3 Operations and Maintenance (O&M) and replacement costs for existing heating units
i. Annual O&M cost for labor
ii. Annual O&M cost for non-labor
iii. Replacement schedule and cost for
existing units
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September
October
November
December
Total
5.4.2.5 Average Annual Heating Fuel Consumption (Existing System)
Month Heating
oil
(Gallons)
Electricity
(kWh)
Propane
(Gallons)
Coal
(Tons)
Wood
(Cords,
green tons,
dry tons)
Other
(Nat. Gas, CCF)
January 15,565
February 18,519
March 19,487
April 19,918
May 15,463
June 7,790
July 7,674
August 7,826 1,706
September 11,365
October 7,826 10,736
November 11,741
December 11,933
Total 131,430 12,436
5.4.3 Future Trends
Describe the anticipated energy demand in the community, or whatever will be affected by the
project, over the life of the project. Explain how the forecast was developed and provide year by
year forecasts. As appropriate, include expected changes to energy demand, peak load, seasonal
variations, etc. that will affect the project.
Current operations are expected to remain consistent through the foreseeable future, the facility
has capacity to increase production however, no indication exists that this will occur.
5.4.4 Proposed System Design
Provide the following information for the proposed renewable energy system:
A description of renewable energy technology specific to project location
The total proposed capacity and a description of how the capacity was determined
Integration plan, including upgrades needed to existing system(s) to integrate renewable
energy system: Include a description of the controls, storage, secondary loads, distribution
upgrades that will be included in the project
Civil infrastructure that will be completed as part of the project — buildings, roads, etc.
Include what backup and/or supplemental system will be in place
See the “Proposed System Design” section of the appropriate Best Practice Checklist for additional
guidance.
The proposed system design incorporates heat recovery units using a heat pump system to extract
low temperature heat from the effluent waste stream and inject it into the well water heating system
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to reduce heating costs. The total capacity is estimated at 1,000,000 BTU/hr based upon an average
availability of 250 GPM of effluent waste stream at 44 degree F.
Installation of Daikin “Templifier” heat recovery units (or similar) within the existing facility will require
additional electrical circuits, pumps, piping, etc. At 44 deg. entering water temperature, a 4.5
Coefficient of Performance can be achieved using this model of heat recovery unit.
5.4.4.1 Proposed Thermal Generation Units
Generation
unit
Resource/
Fuel type
Design
capacity
(MMBtu/hr)
Make Model Expected
Average
annual
efficiency
Expected
life
2 Heat
pump
1,000 Daikin TBD 4.5 (COP) 25 years
5.4.5 Basic Operation of Proposed Energy System
To the best extent possible, describe how the proposed energy system will operate: When will
the system operate, how will the system integrate with the existing system, how will the
control systems be used, etc.
When and how will the backup system(s) be expected to be used
See the “Proposed System Design” section of the appropriate Best Practice Checklist for additional
guidance.
The proposed system will operate 24/7, 365 days a year, as long as the effluent is discharging.
The integration will require intercepting the existing 20” HDPE discharge line, installing an interface
to capture and re-inject the waste stream, capture the waste heat through heat exchangers and
creating usable heat with the heat pump systems. The heat pumps and ancillary equipment will be
electric powered, with electricity provided by the local utility through existing switch gear.
A backup system will not be required as any downtime will not affect the facilities operations.
5.4.5.1 Annual Heating Fuel Consumption (Proposed System)
Month Heating
oil
(Gallons)
Electricity
(kWh)
Propane
(Gallons)
Coal
(Tons)
Wood
(Cords,
green tons,
dry tons)
Other
(Nat. Gas,CCF)
January 9,389 50,400
February 12,343 47,040
March 13,311 50,400
April 13,742 50,400
May 9,287 50,400
June 1,614 50,400
July 1,498 50,400
August 1,650 50,400 1,706
September 5,189 50,400
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October 1,650 50,400 10,736
November 5,565 50,400
December 5,757 50,400
Total 80,989 601,440 12,436
5.4.7 Fuel Costs
Estimate annual cost for all applicable fuel(s) needed to run the proposed system (Year 1 of
operation)
Diesel
(Gallons)
Electricity Propane
(Gallons)
Coal
(Tons)
Wood
Other
Unit cost
($)
.14
Annual
Units
601,440
Total
Annual
cost ($)
84,202
5.5 Performance and O&M Reporting
For construction projects only
5.5.1 Metering Equipment
Please provide a short narrative, and cost estimate, identifying the metering equipment that will be
used to comply with the operations reporting requirement identified in Section 3.15 of the RFA.
Proposed equipment is supplied with metering software, which generates COP data. Utility bills will
be compared to verify savings.
5.5.2 O&M reporting
Please provide a short narrative about the methods that will be used to gather and store reliable
operations and maintenance data, including costs, to comply with the operations reporting
requirement identified in Section 3.15 of the RFA
State of Alaska facility maintenance database software will be used to track O&M data and costs.
5.4.6 O&M, Replacement, and Other Costs for Proposed System
i. Annual O&M cost for labor 6,000 (1%)
ii. Annual O&M cost for non-labor 12,000 (2%) + Elec Cost $84,201
iii. Replacement schedule and cost for
proposed units
20 years (300,000)
iv. Other new costs (insurance, taxes, etc.) N/A
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SECTION 6 – ECONOMIC FEASIBILITY AND BENEFITS
6.1 Economic Feasibility
6.1.1 Direct Economic Benefits
Annual Lifetime
Anticipated Diesel Fuel Displaced for Power
Generation (gallons)
Anticipated Fuel Displaced for Heat
(gallons)
50,441 1,008,820
Total Fuel displaced (gallons) 50,441 1,008,820
Anticipated Diesel Fuel Displaced for Power
Generation ($)
Anticipated Fuel Displaced for Heat ($) 129,128 2,582,579
Anticipated Power Generation O&M Cost
Savings (Increases)
Anticipated Thermal Generation O&M Cost
Savings (Increases)
-102,201 -2,044,020
Total Other costs savings (taxes, insurance,
etc.)
Total Fuel, O&M, and Other Cost Savings 26,927 538,559
6.1.2 Economic Benefit
Explain the economic benefits of your project. Include direct cost savings and other economic
benefits, and how the people of Alaska will benefit from the project. Note that additional revenue
sources (such as tax credits or green tags) to pay for operations and/or financing, will not be
included as economic benefits of the project.
Where appropriate, describe the anticipated energy cost in the community, or whatever will be
affected by the project, over the life of the project. Explain how the forecast was developed and
provide year-by-year forecasts.
The economic model used by AEA is available at https://www.akenergyauthority.org/What-We-
Do/Grants-Loans/Renewable-Energy-Fund/2021-REF-Application . This economic model may be
used by applicants but is not required. The final benefit/cost ratio used will be derived from the
AEA model to ensure a level playing field for all applicants. If used, please submit the model with
the application.
Economic benefits include direct cost savings for the operation of the facility.
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6.1.3 Economic Risks
Discuss potential issues that could make the project uneconomic to operate and how the project
team will address the issues. Factors may include:
Low prices for diesel and/or heating oil
Other projects developed in community
Reductions in expected energy demand: Is there a risk of an insufficient market for energy
produced over the life of the project.
Deferred and/or inadequate facility maintenance
Other factors
Economic risks include heating oil price reductions, and electricity price increases.
6.1.4 Public Benefit for Projects with Direct Private Sector Sales
For projects that include direct sales of power to private sector businesses (sawmills, cruise ships,
mines, etc.), please provide a brief description of the direct and indirect public benefits derived
from the project as well as the private sector benefits and complete the table below. See section
1.6 in the RFA for more information.
N/A
Renewable energy resource availability (kWh per month)
Estimated direct sales to private sector businesses (kWh)
Revenue for displacing diesel generation for use at private sector businesses ($)
Estimated sales for use by the Alaskan public (kWh)
Revenue for displacing diesel generation for use by the Alaskan public ($)
6.2 Other Public Benefit
Describe the non-economic public benefits to Alaskans over the lifetime of the project. For the
purpose of evaluating this criterion, public benefits are those benefits that would be considered
unique to a given project and not generic to any renewable resource. For example, decreased
greenhouse gas emission, stable pricing of fuel source, won’t be considered under this category.
Some examples of other public benefits include:
The project will result in developing infrastructure (roads, trails, pipes, power lines, etc.) that
can be used for other purposes
The project will result in a direct long-term increase in jobs (operating, supplying fuel, etc.)
The project will solve other problems for the community (waste disposal, food security, etc.)
The project will generate useful information that could be used by the public in other parts of
the state
The project will promote or sustain long-term commercial economic development for the
community
Reductions in facility utility costs can allow for increases in operations at the facility, potentially
making additional fish production an option.
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SECTION 7 – SUSTAINABILITY
Describe your plan for operating the completed project so that it will be sustainable throughout its
economic life.
At a minimum for construction projects, a business and operations plan should be attached and the
applicant should describe how it will be implemented. See Section 11.
7.1.1 Operation and Maintenance Sustainability
Demonstrate the capacity to provide for the long-term operation and maintenance of the proposed
project for its expected life
Provide examples of success with similar or related long-term operations
Describe the key personnel that will be available for operating and maintaining the
infrastructure.
Describe the training plan for existing and future employees to become proficient at operating
and maintaining the proposed system.
Describe the systems that will be used to track necessary supplies
Describe the system will be used to ensure that scheduled maintenance is performed
The DF&G routinely operates and maintains hundreds of buildings and systems across the State of
Alaska, the Fairbanks Hatchery will provide support to this proposed project with local staff.
Existing asset management software currently in use within the division will be used of tracking of
supplies, maintenance, etc.
7.1.2 Financial Sustainability
Describe the process used (or propose to use) to account for operational and capital costs.
Describe how rates are determined (or will be determined). What process is required to set
rates?
Describe how you ensure that revenue is collected.
If you will not be selling energy, explain how you will ensure that the completed project will be
financially sustainable for its useful life.
State of Alaska accounting system will be used to account for all costs.
No collection of revenue is expected.
The completed project will reduce operational costs to the facility.
7.1.2.1 Revenue Sources
Briefly explain what if any effect your project will have on electrical rates in the proposed benefit
area over the life of the project. If there is expected to be multiple rates for electricity, such as a
separate rate for intermittent heat, explain what the rates will be and how they will be determined
Collect sufficient revenue to cover operational and capital costs
What is the expected cost-based rate (as consistent with RFA requirements)
If you expect to have multiple rate classes, such as excess electricity for heat, explain what
those rates are expected to be and how those rates account for the costs of delivering the
energy (see AEA’s white paper on excess electricity for heat).
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Annual customer revenue sufficient to cover costs
Additional incentives (i.e. tax credits)
Additional revenue streams (i.e. green tag sales or other renewable energy subsidies or
programs that might be available)
N/A
7.1.2.2 Power Purchase/Sale
The power purchase/sale information should include the following:
Identification of potential power buyer(s)/customer(s)
Potential power purchase/sales price - at a minimum indicate a price range (consistent with the
Section 3.16 of the RFA)
Identify the potential power buyer(s)/customer(s) and anticipated power purchase/sales price
range. Indicate the proposed rate of return from the grant-funded project. Include letters of support
or power purchase agreement from identified customers.
N/A
SECTION 8 – PROJECT READINESS
8.1 Project Preparation
Describe what you have done to prepare for this award and how quickly you intend to proceed with
work once your grant is approved.
Specifically address your progress towards or readiness to begin, at a minimum, the following:
The phase(s) that must be completed prior to beginning the phase(s) proposed in this
application
The phase(s) proposed in this application
Obtaining all necessary permits
Securing land access and use for the project
Procuring all necessary equipment and materials
Refer to the RFA and/or the pre-requisite checklists for the required activities and deliverables for
each project phase. Please describe below and attach any required documentation.
This project is at conception and will move into reconnaissance phase and feasibility study after
grant award.
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At this time no permits have been obtained, they will be obtained after reconnaissance and
feasibility studies are complete.
This project will occur on State of Alaska property, no land access agreements or acquisitions are
required.
The procurement of equipment and materials will occur after the completion of phases 1 through 3
and will adhere to state of Alaska procurement statutes.
8.2 Demand- or Supply-Side Efficiency Upgrades
If you have invested in energy efficiency projects that will have a positive impact on the proposed
project, and have chosen to not include them in the economic analysis, applicants should provide
as much documentation as possible including:
1. Explain how it will improve the success of the renewable energy project
2. Energy efficiency pre and post audit reports, or other appropriate analysis,
3. Invoices for work completed,
4. Photos of the work performed, and/or
5. Any other available verification such as scopes of work, technical drawings, and payroll for
work completed internally.
N/A
SECTION 9 – LOCAL SUPPORT AND OPPOSITION
Describe local support and opposition, known or anticipated, for the project. Include letters,
resolutions, or other documentation of local support from the community that would benefit from
this project. Provide letters of support, memorandum of understandings, cooperative agreements
between the applicant, the utility, local government and project partners. The documentation of
support must be dated within one year of the RFA date of November 16, 2021. Please note that
letters of support from legislators do not count toward this criterion
N/A. Local support beyond State government approval is not relevant to this application.
SECTION 10 – COMPLIANCE WITH OTHER AWARDS
Identify other grants that may have been previously awarded to the Applicant by the Authority for
this or any other project. Describe the degree you have been able to meet the requirements of
previous grants including project deadlines, reporting, and information requests.
No previous or other grants have been received.
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SECTION 11 – LIST OF SUPPORTING DOCUMENTATION FOR PRIOR PHASES
In the space below, please provide a list of additional documents attached to support completion of
prior phases.
N/A
SECTION 12 – LIST OF ADDITIONAL DOCUMENTATION SUBMITTED FOR CONSIDERATION
In the space below, please provide a list of additional information submitted for consideration.
Site Map.
Resume.
Recent Utility Bill.
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SECTION 13 – AUTHORIZED SIGNERS FORM
Community/Grantee Name: State of Alaska DF&G – Division of Sport Fish
Regular Election is held: N/A
Date:
Authorized Grant Signer(s):
Printed Name Title Term Signature
Travis Hyer Fish Culturist
Jesse Campbell Project Manager
I authorize the above person(s) to sign Grant Documents:
(Must be authorized by the highest ranking organization/community/municipal official)
Printed Name Title Term Signature
David Rutz Director, Division of Sport
Fish
Grantee Contact Information:
Mailing Address: PO Box 115526
1255 W. 8th St.
Juneau, AK 9811-5526
Phone Number: (907) 267-2150
Fax Number:
Email Address:
David.Rutz@alaska.gov
Federal Tax ID #:
Please submit an updated form whenever there is a change to the above information.
01-18-2022
92-6001185
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SECTION 14 – ADDITIONAL DOCUMENTATION AND CERTIFICATION
SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION:
A. Contact information and resumes of Applicant’s Project Manager, Project Accountant(s),
key staff, partners, consultants, and suppliers per application form Section 3.1, 3.4 and
3.6.
Applicants are asked to provide resumes submitted with applications in separate electronic
documents if the individuals do not want their resumes posted to the project website.
B. Letters or resolutions demonstrating local support per application form Section 9.
C. For projects involving heat: Most recent invoice demonstrating the cost of heating fuel
for the building(s) impacted by the project.
D. Governing Body Resolution or other formal action taken by the applicant’s governing
body or management per RFA Section 1.4 that:
Commits the organization to provide the matching resources for project at the match
amounts indicated in the application.
Authorizes the individual who signs the application has the authority to commit the
organization to the obligations under the grant.
Provides as point of contact to represent the applicant for purposes of this
application.
Certifies the applicant is in compliance with applicable federal, state, and local, laws
including existing credit and federal tax obligations.
E. An electronic version of the entire application on CD or other electronic media, per RFA
Section 1.7.
F. CERTIFICATION
The undersigned certifies that this application for a renewable energy grant is truthful
and correct, and that the applicant is in compliance with, and will continue to comply
with, all federal and state laws including existing credit and federal tax obligations and
that they can indeed commit the entity to these obligations.
Print Name Jesse Campbell
Signature
Title Sr. Project Manager
Date 01/18/2022