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HomeMy WebLinkAboutAPP_Port Heiden_Rd13Renewable Energy Fund Round 13 Grant Application -Standard Form SECTION 1 -APPLICANT INFORMATION ALASKA ENERGY AUTHORITY Please specify the legal grantee that will own, operate, and maintain the project upon completion. Name (Name of utility, IPP, local government, or other government entity) City of Port Heiden Tax 10 # 92-6009671 Date of last financial statement audit: NIA Mailin_g_ Address: Ph ysical Address: P. 0. BOX 49050 2020 James Street Port Heiden, AK 99549 Port Heiden, AK 99549 Tele phone: Fax: Email: (907) 837-2209 (907) 837-2248 scott2050@ llahoo.com (cell) I 1.1 Applicant Point of Contact I Grants Manager Name: Title: Scott Anderson Mayor City of Port Heiden Mailing Address: PO Box 49050-Port Heiden, AK 99549 I Telep hone: I Fax: I Email: same Same 1.1.1 Applicant Signatory Authority Contact Information Name: Same As Above I Mailing Address: : Same As Above Tele p hone: Title: I Fax: I 1.1.2 Applicant Alternate Points of Contact Name Telephone: Fax: NIA AEA 21010 Page 3 of31 1 Email: l Email: 7/20/2020 I l Renewable Energy Fund Round 13 Grant Application -Standard Form ALASKA ENERGY AUTHORITY 1.2 Applicant Minimum Requirements Please check as appropriate. If applicants do not meet the minimum requirements, the application will be rej ected. I 1.2.1 Applicant T y pe ~ An electric utility holding a certificate of public convenience and necessity under AS 42.05 CPCN # 412 , or D An independent power producer in accordance with 3 AAC 107.695 (a} (1) CPCN # , or I D A local government, or 0 A governmental entity (which includes tribal councils and housing authorities) Add'f t 1 1ona m1mmum re QUiremen s ~ 1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant's board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant's governing authority is necessary. (Indicate yes by checking the box) ~ 1.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement (Section 3 of the RFA). (Indicate yes by checking the box) ~ 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as identified in the Standard Grant Agreement template at www.akenerqyauthori ty .org/what-we- do/qrants-loans/renewable-energ:i-fund-ref-qrants/2020-ref-a !;!Diication (Any exceptions should be clearly noted and submitted with the application.} (Indicate yes by checking the box) ~ 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. If no please describe the nature of the project and who will be the primary beneficiaries. (Indicate yes by checking the box) AEA 21010 Page4 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form I SECTION 2-PROJECT SUMMARY 2.1 Project Title ALASKA ENERGY AUTHORITY Provide a 4 to 7 word title for your project. Type in the space below. I Port Heiden Reconnaissance study I 2.2 Project Location 2.2.1 Location of Project -Latitude and longitude (preferred), street address, or community name. Latitude and longitude coordinates may be obtained from Google Map s by finding you project's location on the map and then right clicking with the mouse and selecting "What is here? The coordinates will be displayed in the Google search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining this infonnation, please contact AEA 's Grants Manager Karin St. Clair by email at g rants@akenerqyauthoritv.org or by phone at (907) 771-3081. Latitude l I Lon g itude I [Other description of location] Port Heiden, Alaska 2.2.2 Community benefiting -Name(s) of the community or communities that will be the beneficiaries of the project. I Port Heiden, Alaska 2.3 Project Type Please check as appropriate. J 2.3.1 Renewable Resource Type 181 Wind D Biomass or Biofuels (excluding heat-only) D Hydro, Including Run of River D Hydrokinetic D Geothermal, Excluding Heat Pumps D Transmission of Renewable Energy 181 Solar Photovoltaic 181 Storage of Renewable I D Other (Describe) D Small Natural Gas I 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply} Pre-Construction Construction 181 Reconnaissance D Final Design and Permitting D Feasibility and Conceptual Design D Construction AEA21010 Page 5 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form 2.4 Project Description Provide a brief, one-paragraph description of the proposed project. ALASKA ENERGY AUTHORITY Reconnaissance Study will focus on collecting and analyzing Port Heiden's current diesel system and its wind and solar resources along with Its electric and thermal load data. This baseline data will then be used to create a conceptual design for an energy system that Incorporates wind/solar/battery with the current diesel system. A proposed costs and financing will also be included In the final Reconnaissance Study Report. 2.5 Scope of Work Provide a short narrative for the scope of work detailing the tasks to be performed under this funding request. This should include work paid for by grant funds and matching funds or performed as in-kind match. Tasks will collect and analyze wind, solar, and electric and thermal load data, assess current energy system, create a conceptual energy system Integrating renewables with the current system, provide a proposed cost and financing report/economic analysis study, identify environmental items, including land ownership and permitting needs, and lastly analyze the data and make recommendations to the community. This work Includes -installation and instrumentation of a meteorological tower, collection and analysis of resource and load data, examination of potential development sites, system configuration options, analyzing potential operational and financial impacts, developing initial site plans, identifying permitting requirements, and developing project cost estimates. The primary dellverables will be: Resource Assessments, Final Conceptual Design and proposed costs and financing. 2.6 Previous REF Applications for the Project See Section 1.15 of the RFA for the maximum ger groject cumulative grant award amount Round Title of application Application Did you Amount of REF Submitted #,if known receive a grant awarded grant? YIN ($) N/A AEA21010 Page 6 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form l SECTION 3 -Project Management, Development, and Operation I 3.1 Schedule and Milestones ALASKA ENERGY AUTHORITY Please fill out the schedule below (or attach a similar sheet) for the work covered by this funding request. Be sure to identify key tasks and decision points, induding go/no go decisions, in your project along with estimated start and end dates for each of the milestones and tasks. Please clearly identify the beginning and ending of all phases (I. Reconnaissance, II. Feasibility and Conceptual Design, Ill. Final Design and Permitting, and IV. Construction) of your proposed project. See the RFA, Sections 2.3-2.6 for the recommended milestones for each phase. Add additional rows as needed. Task Start End # Milestones Tasks Date Date Deliverables Preliminary Collect studies and mechanical Base systems, as-builts and 1 report and work electrical drawings related to energy studies plan existing base; Within Within Identify site condition, 1 3 community information; month months Base System Design Research and writing to from from Documentation Binder develop a project plan and site start start description. Draft Conceptual Design 2 On-site data Travel to site with team to Condition report collection verify site conditions Confirm as-built drawings, and survey electrical Within Within distribution, select site 1 3 Data collection plus travel to month months Port Heiden from Anchorage from from System condition report with a project team consisting of an electrical engineer, start start diesel mechanic, and project manager and research assistant 3 Install Field support, to include Installation report on monitoring installation of a 34 meter met monitoring equipment equipment tower, data logger and sensor. This includes purchasing and installing the met tower, data logger and sensors, for wind Within Within speed, direction, solar insolation and temperature, 1 6 with 12 months data collection month months and resource report. This task is from from estimated to require 10 days of start start equipment procurement, mobilization, installation and demobilization Data gateway for load Load profile information at power plant Map of electrical distribution Distribution map AEA21010 Page 7 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form 4 Options Analysis Field support, including and Cost documentation, remote Estimates troubleshooting and diagnostics, training activities, assistance with maintenance, assistance with data collection and evaluation, and availability to attend workshops and tutorials Technology survey, of proposed wind, solar and battery systems Options Analysis 5 Feasibility and Compile and Write resource Conceptual assessments Design Report Compile and Write final Conceptual Design Compile and Write Projected Costs/Financing . 13.2 Budget 3.2.1 Funding Sources Within Within 3 12-18 months months from from start start Within Within 6 18 months months from from start start ALASKA ENERGY AUTHORITY Draft and final Operating Manuals Identity potential system components, and collection of design, installation, support and documentation HOMER and PV Watts analysis Resource Assessments Final Conceptual Design Projected Costs/Financing Indicate the funding sources for the phase(s) of the project applied for in this funding request. Grant funds re q uested in this a__QJ:)_Iication $91,000.00 Cash match to be p rovlded8 $ In-kind match to be p rovided8 $ Ene i"QY. efficiency match p rovidedb $ Total costs for project phase(s) covered in application (sum of $ 91,000.00 above) Describe your financial commitment to the project and the source(s) of match. Indicate whether these matching funds are secured or pending future approvals. Describe the impact, if any, that the timing of additional funds would have on the ability to proceed with the grant. N/A 8 Attach documentation for proof (see Section 1.18 of the Request for Applications) bSee Section 8.2 of this application and Section 1.18 of the RFA for requirements for Energy Efficiency Match. 3.2.2 Cost Overruns Describe the plan to cover potential cost increases or shortfalls in funding. Most of the cost is in labor to collect data and write reports. If these items take longer than anticipated, the contractor will cover. AEA21010 Page 8 of31 7/20/2020 I Renewable Energy Fund Round 13 Grant Application -Standard Form Phase 2 -Feasibility and Conceptual Desig n Source of Matching Anticipated Grantee Funds: RE-Fund Cash/In-Milestone or Task Completion Grant Funds Matching kind/Federal Date Funds Grants/Other State Grants/Other (List milestones based on phase and type of project. $ $ See Sections 2. 3 thru 2. 6 of the RFA ) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ Budg et Categories: Direct Labor & Benefits $ $ Travel & Per Diem $ $ Equipment $ $ Materials & Supplies $ $ Contractual Services $ $ Construction Services $ $ Other $ $ TOTALS $ $ AEA2l010 Page 11 of31 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ ALASKA ENERGY AUTHORITY TOTALS 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form 3.2.3 Budget Forms ALASKA ENERGY AUTHORITY Applications MUST include a separate worksheet for each project phase that was identified in Section 2.3.2 of this application -I. Reconnaissance, II. Feasibility and Conceptual Design, Ill. Final Design and Permitting, and IV. Construction. Please use the tables provided below to detail your proposed project's total budget. Be sure to use one table for each phase of your project . and delete an y unnecessa ry tables . The milestones and tasks should match those listed in 3.1 above. If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contact AEA 's Grants Manager Karin St. Clair by email at grants@akenerg vauthoritv.org or by phone at (907) 771-3081. Phase 1 -Reconnaissance Source of Matching Anticipated Grantee Funds: RE-Fund Cash/In-Milestone or Task Completion Grant Funds Matching kind/Federal TOTALS Date Funds Grants/Other State Grants/Other (List milestones based on phase and type of project. See $ $ $ Sections 2.3 thru 2.6 of the RFA ) 1 See above $ 6,000 $ $ 6,000 2 See above $ 8 000 $ $ 8,000 3 See above $45 000 $ $45,000 4 See above $ 7,000 $ $ 7,000 Within 18 5 months from $26,000 $ $26,000 starUSee above $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $91,000 $ $91 000 Budget Categ ories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ EquiQ_ment $ $ $ Materials & Su pp lies $ $ $ Contractual Services $91,000 $ $91,000 Construction Services $ $ $ Other $ $ $ TOTALS $91,000 $ $91,000 AEA21010 Page 10 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form 3.2.3 Total Project Costs ALASKA ENERGY AUTHORITY Indicate the anticipated total cost by phase of the project (including all funding sources). Use actual costs for completed phases. Indicate if the costs were actual or estimated. Reconnaissance [ActuaVEstimated] $91,000.00 (based on q uote) Feasibility and Conceptual Desig n [ActuaVEstimated] $ Final Desig n and Permittina f Actual/Estimated] $ Construction [ActuaUEstimated] $ Total Project Costs (sum of above) Estimated $ MeteringfTracking Equipment [not included in Estimated $ p roject cost] 3.2.4 Funding Subsequent Phases If subsequent phases are required beyond the phases being applied for in this application, describe the anticipated sources of funding and the likelihood of receipt of those funds. • State and/or federal grants • Loans, bonds, or other financing options • Additional incentives (i.e. tax credits) • Additional revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) This information is part of the Reconnaissance Study final report. AEA 21010 Page 9 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form Phase 3 -Final Design and Permittin~ Anticipated Grantee RE-Fund Milestone or Task Completion Grant Funds Matching Date Funds (List milestones based on phase and type of project. $ $ See Sections 2.3 thru 2.6 of the RFA ) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ Budg et Categories: Direct Labor & Benefits $ $ Travel & Per Diem $ $ Equipment $ $ Materials & Su pp lies $ $ Contractual Services $ $ Construction Services $ $ Other $ $ TOTALS $ $ AEA21010 Page 12 of31 Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ ALASKA ENERGY AUTHORITY TOTALS 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form Phase 4-Construction Anticipated Grantee RE-Fund Milestone or Task Completion Grant Funds Matching Date Funds (List milestones based on phase and type of project. $ $ See Sections 2. 3 thru 2. 6 of the RFA ) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ Budget Ca teQ ories: Direct Labor & Benefits $ $ Travel & Per Diem $ $ Equipment $ $ Materials & Su pp lies $ $ Contractual Services $ $ Construction Services $ $ Other $ $ TOTALS $ $ AEA21010 Page 13 of31 Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ ALASKA ENERGY AUTHORITY TOTALS 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form 3.2.4 Cost Justification ALASKA ENERGY AUTHORITY Indicate the source(s) of the cost estimates used for the project budget, including costs for future phases not included in this application. The quote Is from experienced consultant/contractor is included In this application. I 3.3 Project Communications 3.3.1 Project Progress Reporting Describe how you plan to monitor the progress of the project and keep AEA informed of the status. Who will be responsible for tracking the progress? What tools and methods will be used to track progress? Project will be monitored and reported as required by AEA. Port Heiden will require reports from contractor and will provide those + Port Heiden oversight report to AEA. All grant funds will be expended on costs directly related to the petformance of the scope of work and administration and reporting of grant activities. I 3.3.2 Financial Reporting Describe the controls that will be utilized to ensure that only costs that are reasonable, ordinary and necessary will be allocated to this project. Also discuss the controls in place that will ensure that no expenses for overhead, or any other unallowable costs will be requested for reimbursement from the REF Grant Program. Quote is attached. Port Heiden is confident of quote for these services as the amount is reasonable, e.g. less than $100k. It is from a highly experienced Alaska firm. Only contractual cost reimbursements will be requested from the REF Grant Program. AEA21010 Page 14 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form I SECTION 4-QUALIFICATIONS AND EXPERIENCE 4.1 Project Team ALASKA ENERGY AUTHORITY Include resumes for known key personnel and contractors, including all functions below, as an attachment to your application. In the electronic submittal, please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. 4.1.1 Project Manager Indicate who will be managing the project for the Grantee and include contact information. If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Dennis Meiners (lead Project Manager}, Principal and Founder of Intelligent Energy Systems, LLC (IES). This project will benefit from Dennis's many years of experience, and his support team and network of energy and technology specialists. IES will coordinate reconnaissance and engineering activities, drawing on experience with similar projects and the abilities of a number of experts in the field of wind-diesel-battery systems. IES intends to establish the same level of on- going commitment to Port Heiden as it has to other remote, rural communities in Alaska. 4.1.2 Project Accountant Indicate who will be performing the accounting of this project for the grantee. If the applicant does not have a project accountant indicate how you intend to solicit financial accounting support. Pati Crofut (Grants Manager}, Highly experienced rural utility accounting consultant and trainer. She has been solely responsible for the grant accounting and financial management on numerous USDA High Energy Cost grants awarded to villages in Western Alaska and administered through IES. I 4.1.3 Expertise and Resources Describe the project team including the applicant, partners, and contractors. For each member of the project team, indicate: • the milestones/tasks in 3.1 they will be responsible for; • the knowledge, skills, and experience that will be used to successfully deliver the tasks; If contractors have not been selected to complete the work, provide reviewers with sufficient detail to understand the applicant's capacity to successfully select contractors and manage complex contracts. Dennis Meiners (lead Project Manager)-(Lead/Responsible for all Milestones) Jean-Paul Pinard, PhD, P.Eng. {Consulting Engineer), Expert in modeling wind energy in Arctic conditions and is a published peer-reviewed researcher on this subject. For over 27 years Dr. Pinard has been evaluating wind resources across Yukon, Northwest Territories and Nunavit communities. He has extensive experience in the energy sector as an engineer, scientist, lecturer, and advocate on renewable energy. He also specializes in piloting smart wind to energy storage in homes and businesses. Evaluates wind and renewable energy in remote communities of Alaska and Canada by conducting energy modelling and data analysis. Extensive work with Indigenous communities to empower their renewable energy economies. (Milestones 1 Task 3-Senior Consultant; Milestones 2-5 and Associated Tasks: Consultant and Editor for Written Documentations) Dale Letourneau {Electrical Engineer), Specializing in remote, independent energy generation and grid systems, with more than 40 years of experience in design and construction of these systems. AEA21010 Page 15 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form ALASKA ENERGY AUTHORITY Extensive experience managing and conducting energy projects in Alaska's harsh, remote conditions and communities. (Co-Lead for Milestones 1, 2, 3, 4 and 5 and Associated Tasks) Greg Egan (Solar PV Specialist), President of Remote Power, Inc. in Fairbanks. As the first NABCEP certified PV installer in Alaska and a journeyman electrician he has been responsible for the design and installation of hundreds of photovoltaic power systems for residential, commercial and industrial applications across the state. Mr. Egan has extensive experience working in rural Alaska. This includes the design of the solar power systems and custom array racking that were installed at the Water Treatment Facilities located in Deering, Kobuk, Noatak, and Noorvik and Shungnak in 2013. (Milestones 1 Task 3-Senior Consultant; Milestones 2-5 and Associated Tasks: Consultant and Editor for Written Documentations) lan Knapp (Research Technical Specialist), Graduate in statistics with a focus on technical analysis with a strong desire to contribute to the future of Alaska while becoming a more being a more skilled and knowledgeable statistician. (Assist with Milestones 1, 2, 3, 4 and 5 and Associated Tasks) John Columbus (EIT), A graduate of the Mechanical Engineering program at the University of Notre Dame. Experienced in energy modeling, CAD modeling, procuring materials, transportation logistics, and construction field work in rural Alaska. Passed the Fundamentals of Engineering exam. (Assist with Milestones 1, 2, 3, 4 and 5 and Associated Tasks) 4.2 Local Workforce Describe how the project will use local labor or train a local labor workforce. The project will interact with local utility manager I operators to understand how Port Heiden's power plant functions and to collect accurate information/data. However, there are no plans to hire local individuals for this Reconnaissance Study. AEA21010 Page 16of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form I SECTION 5-TECHNICAL FEASIBILITY I 5.1 Resource Availability 5.1.1 Assessment of Proposed Energy Resource ALASKA ENERGY AUTHORITY Describe the potential extent/amount of the energy resource that is available, including average resource availability on an annual basis. For pre-construction applications, describe the resource to the extent known . For design and permitting or construction projects, please provide feasibility documents, design documents, and permitting documents (if applicable) as attachments to this application (See Section 11 ). Likelihood of the resource being available over the life of the project. See the "Resource Assessment" section of the appropriate Best Practice Checklist for additional guidance. Part of the purpose of the Reconnaissance Study is to conduct a resource assessment. 5.1.2 Alternatives to Proposed Energy Resource Describe the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. 5.1.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. See the "Environmental and Permitting Risks" section of the appropriate Best Practice Checklist for additional guidance. • List of applicable permits • Anticipated permitting timeline • Identify and describe potential barriers including potential permit timing issues, public opposition that may result in difficulty obtaining permits, and other permitting barriers Part of the purpose of the Reconnaissance Study is to identify permitting requirements/needs. 5.2 Project Site Describe the availability of the site and its suitability for the proposed energy system . Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. See the "Site control" section of the appropriate Best Practice Checklist for additional guidance. Part of the purpose of the Reconnaissance Study is to identify project site. I 5.3 Project Technical & Environmental Risk 5.3.1 Technical Risk Describe potential technical risks and how you would address them. • Which tasks are expected to be most challenging? • How will the project team reduce the risk of these tasks? • What internal controls will be put in place to limit and deal with technical risks? AEA21010 Page 17 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form ALASKA ENERGY AUTHORITY See the "Common Planning Risks" section of the appropriate Best Practice Checklist for additional guidance. Technical risks are low. Perhaps installing the 34-meter met tower, data logger and sensor. This will likely be weather/wind dependent and we may need to have an extra dose of patience if there is a storm when these tasks are due to be conducted. 5.3.2 Environmental Risk Explain whether the following environmental and land use issues apply, and if so which project team members will be involved and how the issues will be addressed. See the "Environmental and Permitting Risks" section of the appropriate Best Practice Checklist for additional guidance. • Threatened or endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts • Identify and describe other potential barriers Not applicable for the Reconnaissance Study. 5.4 Technical Feasibility of Proposed Energy System In this section you will describe and give details of the existing and proposed systems. The information for existing system will be used as the baseline the proposal is compared to and also used to make sure that proposed system can be integrated. Only complete sections applicable to your proposal. If your proposal only generates electricity, you can remove the sections for thermal (heat) generation. 5.4.1 Basic Operation of Existing Energy System Describe the basic operation of the existing energy system including: description of control system; spinning reserve needs and variability in generation (any high loads brought on quicldy); and current voltage, frequency, and outage issues across system. See the "Understanding the Existing System" section of the appropriate Best Practice Checklist for additional guidance. Part of the Reconnaissance Study is to detail the existing energy system. 5.4.2 Existing Energy Generation Infrastructure and Production In the following tables, only fill in areas below applicable to your project. You can remove extra tables. If you have the data below in other formats, you can attach them to the application (see Section 11 ). N/A AEA21010 Page 18 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form 5.4.2.1 Existing Power Generation Units ALASKA ENERGY AUTHORITY Include for each unit include: resource/fuel, make/model, design capacity (kW), minimum operational load (kW), RPM, electronic/mechanical fuel injection, make/model of genset controllers, hours on g,enset Unit 1: Not Apf!.licable Unit2: Unit 3: Unit 4: Unit 5: Unit 6: Is there operational heat recovery? (YIN) If yes estimated annual displaced heating fuel (gallons) 5.4.2.2 Existing Distribution System Describe the basic elements of the distribution system. Include the capacity of the step-up transformer at the powerhouse, the distribution voltage(s) across the community, any transmission voltages, and other elements that will be affected by the proposed project. Part of the purpose of the Reconnaissance Study is to detail the existing energy system. 5.4.2.3 Exis.ting Thermal Generation IJnitl!.Jif aJ>Piicable to ~our fJrCij ect) Generation Resource/ Design J Make I Model Average Year j Hours unit Fuel type capacity annual Installed (MMBtu/hr efficienCYJ _ I . -- 5.4.2.4 O&M and replacement costs for Power Generation Thermal Generation existing units i. Annual O&M cost for labor ii. Annual O&M cost for non-labor iii. Replacement schedule and cost for existing units 5.4.2.5 Annual Electricity Production and Fuel Consumption {Existing System) Use most recent year. Replace the section (Type 1 ), (Type 2), and (Type 3} with generation sources Month Janua[Y February March -~_ri_l_ AEA21010 Generati on (Type 1) (kWh) Generatio Generatio n (Type 2) n (Type 3) (kWh) (kWh) Fuel Consumptio n (Diesel- ----'-----____§allons) Page 19 of31 Fuel Consumptio n [Other] Pea k Loa d Minimu m Load 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form May June ~~1y_ _August Septembe r October November December Total 5.4.2.6 Annual Heating Fuel Consumption (Existing System) ALASKA ENERGY AUTHORITY Use most recent year. Include only if your project affects the recovered heat off the diesel genset or will include electric heat loads. Only include heat loads affected by the project. Month Diesel1 Electricity Propane Coal Wood l Other January Februa_IY March ~ril May June July Aug ust _!eptember October November December Total (Gallons) (Gallons) (Tons) (Cords, green tons, _ _!!!:Y. ton~}_ 5.4.3 Future Trends Describe the anticipated energy demand in the community, or whatever will be affected by the project, over the life of the project. Explain how the forecast was developed and provide year by year forecasts. As appropriate, include expected changes to energy demand, peak load, seasonal variations, etc. that will affect the project. Part of the purpose of the Reconnaissance Study is to identify potential future trends and impacts on a future energy system. 5.4.4 Proposed System Design Provide the following information for the proposed renewable energy system: • A description of renewable energy technology specific to project location • The total proposed capacity and a description of how the capacity was determined • Integration plan, including upgrades needed to existing system(s) to integrate renewable energy system: Include a description of the controls, storage, secondary loads, distribution upgrades that will be included in the project AEA21010 Page 20 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form ALASKA ENERGY AUTHORITY • Civil infrastructure that will be completed as part of the project-buildings, roads, etc. • Include what backup and/or supplemental system will be in place See the "Proposed System Design" section of the appropriate Best Practice Checklist for additional guidance. 5.4.4.1 Prop osed Power Generation Units Unit# Resource/ Design Make Model Expected Expected Fuel type capacity capacity life (kW}_ .. factor _(yearsL . -I -. I - --- -- 5.4.4.2 Proposed Thermal Gt!!leration Units (if af!p liC!!fblel .. Generation r Resource/ Design Make Mo1dl unit Fuel type capacity (MMBtu/hr) 5.4.5 Basic Operation of Proposed Energy System Expected Average annual efficiency Expected Availability -- Expected life • To the best extent possible, describe how the proposed energy system will operate: When will the system operate, how will the system integrate with the existing system, how will the control systems be used, etc. • When and how will the backup system(s) be expected to be used See the "Proposed System Design" section of the appropriate Best Practice Checklist for additional guidance. Part of the purpose of the Reconnaissance Study is to identify basic operation of the proposed energy system. AEA21010 Page 21 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form ALASKA ENERGY AUTHORITY 5.4.5.2 Annual Electricity~oduction and Fuel Consumption (Proposed Sy-stem) Month J Generation Generation Generation Fuel Fuel Secondary (Proposed (Type 2) (Type 3) Consumption Consumption load System) (kWh) (kWh) (Diesel-[Other] (kWh) (kWh}_ Gallons )_ January I Februa_!Y ~ March A p rtl May June _July .Au_gust ~~tember October November oe·cember Total 5.4.5.3 Annual Heatin g Fu~l Cons_!Jm pti~_!!_(PrQpose5f _System) Monthl Diesel Electricity Propane Coal .January February March A pril May June July Aug ust September October November December Total (Gallons) (Gallons) (Tons) --- Wood (Cords, green tons, d ry tons) ----- 5.4.6 Proposed System Operating and Maintenance (O&M} Costs Other O&M costs can be estimated in two ways for the standard application. Most proposed renewable energy projects will fall under Option 1 because the new resource will not allow for diesel generation to be turned off. Some projects may allow for diesel generation to be turned off for periods of time; these projects should choose Option 2 for estimating O&M . AEA21010 Page 22 of31 7/20/2020 Storage (kWh) Renewable Energy Fund Round 13 Grant Application -Standard Form Option 1: Diesel generation ON For projects that do not result in shutting_ down $ diesel generation there is assumed to be no impact on the base case O&M. Please indicate the estimated annual O&M cost associated with the proposed renewable project. Option 2: Diesel generation OFF For projects that will result in shutting_ down diesel generation please estimate: 1. Annual non-fuel savings of shutting off 1.$ diesel generation 2. Estimated hours that diesel generation 2. Hours diesel OFF/year: will be off per year. 3. Annual O&M costs associated with the 3. $ proposed renewable project. 5.4. 7 Fuel Costs ALASKA ENERGY AUTHORITY Estimate annual cost for all applicable fuel(s) needed to run the proposed system (Year 1 of o peration) Diesel I Electricity I Propane I Coal I (Gallons ) (Gallons ) (Tons) I Unit cost _l$) Annual Units Total Annual . cost(~) 5.5 Performance and O&M Reporting For construction proj ects only 5.5.1 Metering Equipment Wood Other Please provide a short narrative, and cost estimate, identifying the metering equipment that will be used to comply with the operations reporting requirement identified in Section 3.15 of the Request for Applications . Reconnaissance Study will provide recommendations for metering equipment. 5.5.2 O&M reporting Please provide a short narrative about the methods that will be used to gather and store reliable operations and maintenance data, including costs, to comply with the operations reporting requirement identified in Section 3.15 of the Request for Applications Reconnaissance Study will provide recommendations for metering equipment. AEA21010 Page 23 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form I SECTION 6 -ECONOMIC FEASIBILITY AND BENEFITS I 6.1 Economic Feasibility 6.1.1 Economic Benefit - Reconnaissance Study will provide information on Economic Benefits. Annual Anticipated Diesel Fuel Displaced for Power Generation (g allons) Anticipated Fuel Displaced for Heat (g allons) Total Fuel dis placed (g allons ) Anticipated Diesel Fuel Displaced for Power Generation ($) Anticipated Fuel Displaced for Heat ($) Anticipated Power Generation O&M Cost Savings Anticipated Thermal Generation O&M Cost Savin gs Total Other costs savings (taxes, insurance, etc.) Total Fuel, O&M, and Other Cost Savings 6.1.2 Economic Benefit ALASKA ENERGY AUTHORITY Lifetime Explain the economic benefits of your project. Include direct cost savings and other economic benefits, and how the people of Alaska will benefit from the project. Note that additional revenue sources (such as tax credits or green tags) to pay for operations and/or financing, will not be included as economic benefits of the project. Where appropriate, describe the anticipated energy cost in the community, or whatever will be affected by the project, over the life of the project. Explain how the forecast was developed and provide year-by-year forecasts The economic model used by AEA is available at www.akeneravauthoritv.org/What-We-Do/Grants- Loans/Renewable-Energy-Fund-REF-Grants/2020-REF-App lication . This economic model may be used by applicants but is not required. The final benefit/cost ratio used will be derived from the AEA model to ensure a level playing field for all applicants. If used, please submit the model with the application. AEA21010 Page 24 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form 6.1.3 Economic Risks ALASKA ENERGY AUTHORITY Discuss potential issues that could make the project uneconomic to operate and how the project team will address the issues. Factors may include: • Low prices for diesel and/or heating oil • Other projects developed in community • Reductions in expected energy demand: Is there a risk of an insufficient market for energy produced over the life of the project. • Deferred and/or inadequate facility maintenance • Other factors Reconnaissance Study will provide insights about Economic Risks. 6.1.4 Public Benefit for Projects with Direct Private Sector Sales For projects that include direct sales of power to private sector businesses (sawmills, cruise ships, mines, etc.), please provide a brief description of the direct and indirect public benefits derived from the project as well as the private sector benefits and complete the table below. See Section 1.6 in the Request for Applications for more information. Reconnaissance Study will address Public Benefit. Renewable energy resource availability (kWh per month ) Estimated direct sales to p rivate sector businesses (kWh ) Revenue for displacin g diesel generation for use at p rivate sector businesses ($) Estimated sales for use by the Alaskan public (kWh ) Revenue for displacin g diesel generation for use by the Alaskan public ($) 6.2 Other Public Benefit Describe the non-economic public benefits to Alaskans over the lifetime of the project. For the purpose of evaluating this criterion, public benefits are those benefits that would be considered unique to a given project and not generic to any renewable resource. For example, decreased greenhouse gas emission, stable pricing of fuel source, won't be considered under this category. Some examples of other public benefits include: • The project will result in developing infrastructure (roads, trails, pipes, power lines, etc,) that can be used for other purposes • The project will result in a direct long-tenn increase in jobs (operating, supplying fuel, etc.) • The project will solve other problems for the community (waste disposal, food security, etc.) • The project will generate useful information that could be used by the public in other parts of the state • The project will promote or sustain long-tenn commercial economic development for the community Reconnaissance Study will address Other Public Benefits AEA21010 Page 25 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form SECTION 7 -SUSTAINABILITY ALASKA ENERGY AUTHORITY Describe your plan for operating the completed project so that it will be sustainable throughout its economic life. At a minimum for oonstruction projects, a business and o perations plan should be attached and the applicant should describe how it will be implemented. See Section 11. 7 .1.1 Operation and Maintenance Demonstrate the capacity to provide for the long-term operation and maintenance of the proposed project for its expected life • Provide examples of success with similar or related long-term operations • Describe the key personnel that will be available for operating and maintaining the infrastructure. • Describe the training plan for existing and future employees to become proficient at operating and maintaining the proposed system. • Describe the systems that will be used to track necessary supplies • Describe the system will be used to ensure that scheduled maintenance is performed Reconnaissance Study will address Sustainability and Finances. 7 .1.2 Financial Sustainability • Describe the process used (or propose to use) to account for operational and capital costs. • Describe how rates are determined (or will be determined). What process is required to set rates? • Describe how you ensure that revenue is collected. • If you will not be selling energy, explain how you will ensure that the oompleted project will be financiall y sustainable for its useful life. 7 .1.2.1 Revenue Sources Briefly explain what if any effect your project will have on electrical rates in the proposed benefit area over the life of the project. If there is expected to be multiple rates for electricity, such as a separate rate for intermittent heat, explain what the rates will be and how they will be determined Collect sufficient revenue to rover operational and capital costs • What is the expected cost-based rate (as consistent with RFA requirements) • If you expect to have multiple rate classes, such as excess electricity for heat, explain what those rates are expected to be and how those rates account for the costs of delivering the energy (see AEA's white paper on excess electricity for heat) .. • Annual customer revenue sufficient to cover costs • Additional incentives (i.e. tax credits) • Additional revenue streams {i.e. green tag sales or other renewable energy subsidies or programs that might be available) 7 .1.2.2 Power Purchase/Sale The power purchase/sale information should include the following: • Identification of potential power buyer(s)/customer(s) AEA21010 Page 26of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form ALASKA ENERGY AUTHORITY • Potential power purchase/sales price-at a minimum indicate a price range (consistent with the Section 3.16 of the RFA) Identify the potential power buyer(s)/customer(s) and anticipated power purchase/sales price range. Indicate the proposed rate of return from the grant-funded project. Include letters of support or power purchase agreement from identified customers. Reconnaissance Study will address Power Purchase/Sale I SECTION 8-PROJECT READINESS 8.1 Project Preparation Describe what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Specifically address your progress towards or readiness to begin, at a minimum, the following: • The phase(s) that must be completed prior to beginning the phase(s) proposed in this application • The phase(s) proposed in this application • Obtaining all necessary permits • Securing land access and use for the project • Procuring all necessary equipment and materials Refer to the RFA and/or the pre-requisite checklists for the required activities and deliverables for each project phase. Please describe below and attach any required documentation. We have sought a quote for this work from a highly experienced team. The quote provides good I sufficient details including tasks and milestones for this Reconnaissance Study, and a pathway forward for this work to be conducted within a reasonable timeframe. 8.2 Demand-or Supply-5ide Efficiency Upgrades If you have invested in energy efficiency projects that will have a positive impact on the proposed project, and have chosen to not include them in the economic analysis, applicants should provide as much documentation as possible including: 1. Explain how it will improve the success of the RE project 2. Energy efficiency pre and post audit reports, or other appropriate analysis, 3 . Invoices for work completed, 4. Photos of the work performed, and/or 5. Any other available verification such as scopes of work, technical drawings, and payroll for work completed internally. SECTION 9-LOCAL SUPPORT AND OPPOSITION Describe local support and opposition, known or anticipated, for the project. lnclyde letters. resolutions . or other documentation of local support from the community that would benefit from this project. Provide letters of support, memorandum of understandings, cooperative agreements between the applicant, the utility, local government and project partners. The documentation of support must be dated within one year of the RFA date of July 20, 2020. Please note that letters of support from legislators will not count toward this criterion. AEA21010 Page 27 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form ALASKA ENERGY AUTHORITY Local support is verified as this application is being submitted by the only power plant operator in Port Heiden. SECTION 10-COMPLIANCE WITH OTHER AWARDS Identify other grants that may have been previously awarded to the Applicant by AEA for this or any other project. Describe the degree you have been able to meet the requirements of previous grants including project deadlines, reporting, and information requests. I Not applicable SECTION 11 -LIST OF SUPPORTING DOCUMENTATION FOR PRIOR PHASES In the space below, please provide a list of additional documents attached to support completion of prior phases. Not applicable SECTION 12-LIST OF ADDITIONAL DOCUMENTATION SUBMmED FOR CONSIDERATION In the space below, please provide a list of additional information submitted for consideration. Quote from experienced contractor/consultant. In separate document. AEA21010 Page 28 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form I SECTION 13-AUTHORIZED SIGNERS FORM Community/Grantee Name: City of Port Heiden Regular Election is held: I Authorized Grant Signer(s): Printed Name Title Scott Anderson Mayor I Date: Term November 2021 I authorize the above person(s) to sign Grant Documents: Must be authorized b the hi hest rankin or anization/communi Printed Name Title Term Scott Anderson Mayor Nov. 2021 I Grantee Contact Information: A ALASKA ENERGY AUTHORITY Signature /(}--. Mailing Address: PO Box 49050; Port Heiden, AK 99549 Phone Number: 907-837-2209 Fax Number: 9079-837-2248 Email Address: Scott5025 @yahoo.com Federal Tax ID #: 92-6009671 Please submit an updated form whenever there is a change to the above information. AEA21010 Page 29 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form SECTION 14-ADDITIONAL DOCUMENTATION AND CERTIFICATION ALASKA ENERGY AUTHORITY SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information and resumes of Applicant's Project Manager, Project Accountant(s), key staff, partners, consultants, and suppliers per application form Section 3.1, 3A and 3.6. Applicants are asked to provide resumes submitted with applications in separate electronic documents if the individuals do not want their resumes posted to the project web site. In separate file B. Letters or resolutions demonstrating local support per application form Section 9. 1 Letter after Signature Pages C. For projects involving heat: Most recent invoice demonstrating the cost of heating fuel for the building(s) impacted by the project. D. Governing Body Resolution or other formal action taken by the applicant's governing body or management per RFA Section 1.4 that: • Commits the organization to provide the matching resources for project at the match amounts indicated in the application. • Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. • Provides as point of contact to represent the applicant for purposes of this application. • Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. 1 Letter after Signature Pages E. An electronic version of the entire application on CD or other electronic media, per RFA Section 1.7. AEA21010 Page 30 of31 7/20/2020 Renewable Energy Fund Round 13 Grant Application -Standard Form F. CERTIFICATION ALASKA ENERGY AUTHORITY The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations. Print Name Scott Anderson Signature ~/fl- Title Mayor Date September 28, 2020 AEA21010 Page 31 of31 7/20/2020 CITY OF PORT HEIDEN PO BOX49050 Port Heiden, Alaska 99549 Scott Anderson, Mayor P.O. Box 49050 Port Heiden, AK 99549 September 28, 2020 Alaska Energy Authority -Renewable Energy Fund 2020 RE: Letter of Commitment and Support and Governing Body Support for City of Port Heiden Utility -Reconnaissance Study I am writing to support and verify Port Heiden's application to the Renewable Energy Fund for a Reconnaissance Study for our community. As the Mayor: • I am the formal point of contact for our REF grant application. • I can commit the City of Port Heiden to the REF grant obligations. • I am the authorized individual to sign the application and have the authority to commit the City of Port Heiden to the REF grant obligations. • I certify that the City of Port Heiden is in compliance with applicable federal state and local laws including existing credit and federal tax obligations. Due to COVID I am unable to meet with our Council on a regular basis and therefore we are unable to provide a resolution from our community. Currently, our community has a diesel only utility. This is very costly and a Reconnaissance Study will help us greatly in finding a path forward to visualize and realize an economically viable future where our reliance on diesel is substantially reduced and replaced with renewables and a hybrid system including energy storage and wind-to-heat technologies. By increasing fuel displacement and diesel engine-off operations we will become a much more sustainable and resilient community. Funding for this project is highly important to the entire community of Port Heiden. Thank you for your consideration. Respectfully, Scott Anderson, Mayor City of Port Heiden - . 5J5 City of Port Heiden Electric Utility Cost Quotation for Reconnaissance Study, and Conceptual Design for Wind+Solar+Battery+Diesel Power System ~·, -·-'es Intelligent Energy Systems, LLC 110 W. 15th Avenue, Suite A • Anchorage, AK 99501 (907) 770-6367 • iesconnect.net • {907) 677-1886 Fax Contents 1.0 Project Overview .............................................................................................................................. 3 2.0 Cost Quotation .................................................................................................................................. 9 3.0 Project Timeline and Schedule ....................................................................................................... 11 4.0 Project Team ................................................................................................................................... 13 Tables Table 1: Milestone #1-Preliminary Report and Work Plan ................................................. 9 Table 2: Milestone #2 On-site Data Collection .............................................................. 10 Table 3: Milestone #3-Installation of Monitoring Equipment .......................................... 10 Table 4: Milestone #4-Options Analysis and Cost Estimates .......................................... ll Table 5: Milestone #S-Feasibility and Conceptual Design Report .................................... ll The infonnation in this document is proprietary and shall not be distnbuted, reproduced, used or copied without the express written consent of IES, LLENERGY SYSTEMS Page I 2 1.0 Project Overview The purpose of this cost quotation is to provide Port Heiden with a task list and associated cost to provide a Reconnaissance Study, defined by AEA Renewable Energy Fund as a preliminary, "desktop" study designed to ascertain whether additional study is warranted. IES' proposed Reconnaissance Study focuses on collecting and analyzing Port Heiden's current diesel system and its wind and solar resources along with its electric and thermal load data. This baseline data will then be used to create a conceptual design for an energy system that incorporates wind/solar/battery with the current diesel system. A proposed cost and financing scheme will also be included in the final Reconnaissance Study Report. This quote consists of tasks to: • Collect and analyze wind, solar, and electric and thermal load data • Assess current energy system • Create a conceptual energy system integrating renewables with the current system • Provide a proposed cost and financing report/economic analysis study • Identify environmental items, including land ownership and permitting needs, and lastly • Analyze the data and make recommendations to the community This work includes: • Installation and instrumentation of a meterological tower • Collection and analysis of resource and load data • Examination of potential development sites • System configuration options • Analyzing potential operational and financial impacts • Developing initial site plans • Identifying permitting requirements, and developing project cost estimates The primary deliverables will be: • Resource Assessments • Final Conceptual Design • Proposed Costs and Financing The infonnation in lhis dorument is proprietary and shall not be distributed, reproduced, used or copied without lhe express written consent of IES, LLENERGY SYS1EMS Page I 3 Proposed Scope of Work -in 5 Phases This scope of work will involve five phases, or project milestones. These milestone-phases are: 1. Preliminary report and work plan 2. On-site data collection 3. Installation of monitoring equipment 4. Options analysis and cost estimates 5. Conceptual design report 1) Preliminary re port and work p lan The first phase of the project will involve collecting existing community and resource data, as well as a review of previous studies. This phase of work will include identifying potential development sites for wind and solar, population community history, existing facilities, local economy, climate and community infrastructure. The purpose of this work is to improve the efficiency of the study and to incorporate previous information identified to improve the conceptual design. 2) On-site data collection The second phase of the project will involve collection of on-site data. This will involve community electrical and thermal load, and existing asset condition surveys. In every community the load tends to vary in more or less a regular way, over the course of the day, week, and season. As well as the gradual changes, there are also fluctuations of much shorter duration caused by switching in and out of large electrical loads. There are also likely to be substantial changes in the load with the day of the week, or season of the year. From an economic point of view it is necessary to understand the profiles of the load, and to understand how variations in wind and solar potential corresponds to the load, or if there is a substantial mismatch. Initial information indicates that incorporating a wind-to-heat component, in a wind+solar+battery+diesel system will enable the community to take full advantage of the greatest amount of wind energy potential. This is important, especially for application of larger capacity wind systems, which during the winter can generate surplus energy that can then be used to displace heating fuel. These kinds of systems, which are designed for lower wind resource applications, can match well with battery energy storage. In a similar manner, during the summer months when wind speeds tend to be lower, the wind+battery system would be supplemented by solar PV. The information in this dowment is proprietary and shall not be disbibuted , reproduoed, used or copied wijhout the express written consent of IES , LLENERGY SYS"TEMS Page I 4 On-site data will be collected to determine energy load profiles, assessing the condition of electrical generation, and distribution readiness to incorporate renewables into the existing power system. The principle outcome will be to develop coincident load profile, and will involve power plant monitoring . This phase will also include investigating existing geotechnical information through the use of a "desk study'' to guide foundation design concepts for wind and solar systems. In addition, initial consultations with permitting agencies and equipment inventories. 3) Installation of Monitoring Equi pment This phase will involve installing a 34 meter tall, NRG Systems, tubular-type meteorological (met) tower in an open area selected by the City. The monitoring equipment will be instrumented to measure wind speed, direction, temperature, solar insolation and electrical load. At the same time, monitoring of electrical production in the power plant will begin. The renewable resource data will be analyzed by Doug Vaught, of V3 energy an experienced resource assessment engineer. The load profile will be developed from monitoring data, and summarized in a report by IES. Primary outcome of this phase will be a report that assesses and validates the wind resource, along with the solar resource. This data will be used to estimate annual energy production from various wind and solar configurations. The studies in Port Heiden will focus on the application of large rotor wind turbines, designed for productivity in lower wind speed regimes, to be supplemented by solar and battery storage capabilities, which all serve to reduce the community's dependency on diesel fuel. 4) O ptions Anal ysis and Cost Estimates The wind, solar and electrical and thermal load data will be compared with wind turbine power, and diesel generation fuel curves to develop time series estimates of wind, solar, diesel and battery fuel displacement scenarios using the HOMER program. The analysis will include a review of available and practical wind systems, potential solar arrays, and battery energy storage systems. Both PV watts, and HOMER will be used to estimate energy produced from various size fixed solar arrays. HOMER analysis will be used to compare system configurations in relative rather than absolute terms, with the understanding that renewable resources vary considerably The information in lhis dorument is proprietary and shall not be distributed, reproduced, used or copied without lhe express written consent of IES , LLENERGY SYSTEMS Page I 5 from year to year. HOMER output will enable design choices optimized around parameters of interest such as, renewable contribution, potential for fuel displacement, diesel off hours of operation, and surplus renewable energy available for heat. These options will be compared to the diesel operational base line, and evaluated with respect to the community's goals. The turbines to be included in the evaluation include but are not limited to: • EoCycle 25, • Northwind 100, 21 and 24 • Xant 21 and 24 • Frontier, 24.4, and 30 • Vestas V-27 • EWT 61 Construction cost estimates will be developed for the most productive options. This will include capital, installed , and operational cost estimates . The overall costs will include, power line, additional infrastructure and integration costs. 5) Conce ptual S ystem Design Re port The following information for the proposed renewable energy system will be developed: • Wind and solar resource assessment • Technology options analysis • Proposed system configurations • Estimated annual energy production from renewable generation • Project cost estimates • Economic feasibility based on diesel base case • Methods of integration • Site Plan • Geo technical desk study • System readiness Summary of conceptual development and operations plan The infonnation in this dOQJment is proprietary and shall not be distributed, reproduced , used or copied without the express written consent of IES , LLENERGY SYSTEMS Page I 6 Permits • List of applicable permits • Anticipated permitting timeline • Identify and discussion of potential barriers Environmental The following environmental and land use issues will be addressed: • Threatened or Endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts • Identify and discuss other potential barriers Proposed New System Costs and Benefits Sufficient cost information will be developed to determine a cost of construction and the financial benefits of the proposed system, along with projected debt financing. Business Plan Initial plans will be developed for operating the proposed project so that it will be sustainable. The infonnation in this doa.unent is proprietary and shall not be distributed , reproduced , used or copied without the express written consent of IES, LLENERGY SYSTEMS Page 17 PROJECT BENEFIT The economic and public benefits of the wind/solar/battery energy project will be determined based on the following criteria: • Potential annual fuel displacement (gal and $) over the lifetime of the renewable energy project • Potential impacts on fuel purchases, and investments in fuel and bulk fuel infrastructure • Comparison with diesel operational base case • Potential for local jobs to displace fuel purchases BUDGET The following budget is based on project milestones 1 Preliminary report and work plan $6,000 2 On-site data collection $8,000 3 Installation of monitoring equipment $45,000 4 Options analysis and cost estimates $7,000 5 Conceptual design report $26,000 Total $91,000 The infonnalion in 1his document is proprietary and shall not be distributed, reproduced, used or copied without 1he express written consent of IES, LLENERGY SYSTEMS Page I 8 Cost q uote Tables 1 through 5 detail the milestones, deliverables, and costs associated with each within IES' proposed scope of work. Table 1: Milestone #1-Preliminary Report and Work Plan Collect studies and mechanical electrical drawings related to existing base Identify site condition, community information Research and writing to develop a project plan and site description Total Base systems, as, builts and energy studies Base System Design Documentation Binder Draft Conceptual Design Workplan This item is estimated to require 55 hours of professional services. Table 2: Milestone #2 On-site data collection Travel to site with team to verify site conditions Confirm as-built drawings, and survey electrical distribution, select site Data collection plus travel to Port Heiden from Anchorage with a project team consisting of an electrical engineer, diesel mechanic, and project manager and research assistant Total Condition report System condition report This item is estimated to require 70 hours of professional services. Included Included Included $6,000 Included Included Included $ 8,000 r'--.-----1 I -~ -:---:-==---o--, --• ---- - !~ks _ ~-il~fo~J~iy~ble . . _·_~; __ 1 ~·, -·-'les The infonnation in this document is proprietary and shall not be distributed, reproduced, used or copied without the express written consent of IES, LLENERGY SYSTEMS Page I 9 Field support, to include installation of a 34 meter met tower, data logger and sensor. This includes purchasing and installing the met tower, data logger and sensors, for wind speed, direction, solar insolation and temperature , with 12 months data collection and resource report. This task is estimated to require 10 days of equipment procurement, mobilization, installation and demobilization Data gateway for load information at power plant Map of electrical distribution Total Installation report on monitoring equipment Load profile Distribution map This item is estimated to require 375 hours of professional services. Table 3: Milestone #3 -Installation of Monitoring Equipment Table 4: Milestone #4-Options Analysis and Cost Estimates ~· ... -·- Included $45,000 'tes The information in this document is proprietary and shall not be distributed , reproduced , used or copied without the express written consent of IES, LLENERGY SYSTEMS Page 110 Mllestone/Dellver.~ble PJ!~ Field support, including documentation, remote troubleshooting and diagnostics, training activities, assistance with maintenance, assistance with data collection and evaluation, and availability to attend workshops and tutorials Technology survey, of proposed wind, solar and battery systems Options Analysis Total Draft and final Operating Manuals Identify potential system components, and collection of design, installation, support and documentation HOMER and PVWatts analysis This item is estimated to require 60 hours of professional services. Table 5: Milestone #5 -Feasibility and Conceptual Design Report Resource Assessments Final Conceptual Design Projected Costs/Financing $7,000 Total $26,000 This project is estimated to require 200 hours of professional services. 3.0 Project Timeline and Schedule The table below summarizes the timeline, milestones and deliverables associated with this quote. ~· .. .... 'les The information in this document is proprietary and shall not be distributed, reproduced, used or copied without the express written consent of IES, LLENERGY SYSTEMS Page 111 Associated Milestone 1 2 3 4 5 Task Deliverable assessment of existing base system Preliminary report components Plan base system design and Onsite assessment report instrumentation Installation of monitoring equipment Monitoring system report Data collection and analysis Options analysis repoer Conceptual design, cost estimate and Conceptual design report financial and operational feasibility The infonnation in this document is proprietary and shall not be distributed, reproduced, used or copied without the express written consent of IES, LLENERGY SYSTEMS Projected Completion Date 3 months from start 3 months from start 6 months from project start 12 to 18 months from project start 18 months from project start Page 112 4.0 Project Team The following are the senior team members for this project. Ke v Personnel The following individuals and organizations will be the primary technical support for this project. Their resumes along with others can be found in the Resume file, section 12 of this application. Intelligent Energy Systems, LLC Dennis Meiners (Lead Project Manager), Principal and Founder of Intelligent Energy Systems, LLC (IES). This project will benefit from Dennis's many years of experience, and his support team and network of energy and technology specialists. IES will coordinate reconnaissance and engineering activities, drawing on experience with similar projects and the abilities of a number of experts in the field of wind-diesel-battery systems. IES intends to establish the same level of on-going commitment to Port Heiden as it has to other remote, rural communities in Alaska. Pati Crofut (Grants Manager), Highly experienced rural utility accounting consultant and trainer. She has been solely responsible for the grant accounting and financial management on numerous USDA High Energy Cost grants awarded to villages in Western Alaska and administered through IES. Dale Letourneau {Electrical Engineer), Specializing in remote, independent energy generation and grid systems, with more than 40 years of experience in design and construction of these systems. He has an extensive experience managing and conducting energy projects in Alaska's harsh, remote conditions and communities. Jean-Paul Pinard, PhD, P.Eng. {Consulting Engineer), 27 years of experience in the energy sector as an engineer, scientist, lecturer, and advocate on renewable energy. Specializes in piloting smart wind to energy storage in homes and businesses. Evaluates wind and renewable energy in remote communities of Alaska and Canada by conducting energy modelling and data analysis. Extensive work with Indigenous communities to empower their renewable energy economies. Carl Brothers, P.E., (Power Integration and Controls Specialist) President of Frontier Power Systems, pioneered a number of successful wind diesel systems for Alaska and are involved with the growth of high penetration wind diesel systems across the Arctic. ~·, -·-'leS The information in this dOOJment is proprietary and shall not be distributed , reproduced , used or copied without the express written consent of IES, LLENERGY SYSlEMS Page 113 Greg Egan (Solar PV Specialist), President of Remote Power, Inc. in Fairbanks has over 30 years of experience in renewable energy design, data collection and telemetry integration, drawings, maintenance plans and specifications, and in renewable energy system feasibility studies. As the first NABCEP certified PV installer in Alaska and a journeyman electrician he has been responsible for the design and installation of hundreds of photovoltaic power systems for residential, commercial and industrial applications across the state. Mr. Egan has extensive experience working in rural Alaska. This includes the design of the solar power systems and custom array racking that were installed at the Water Treatment Facilities located in Deering, Kobuk, Noatak, and Noorvik and Shungnak in 2013. lan Knapp Research Technical Specialist, Graduate in statistics with a focus on technical analysis with a strong desire to contribute to the future of Alaska while becoming a more being a more skilled and knowledgeable statistician. John Columbus (Mechanical Engineer-E.I.T.), Expertise in HOMER and other methods of modeling energy systems and load profiles such as CAD modeling, logistics and procurement experience for remote/rural Alaska procuring materials, transportation logistics, and construction field work in rural Alaska. ~·, -·-'leS The information in this dowment is proprietary and shall not be distributed, reproduced, used or copied without the express written consent of IES, LLENERGY SYSTEMS Page 114 Wednesday, September 30, 2020 at 12:35:14 Alaska Daylight Time Subject: FW: REF Round 13 Grant Application Date: Wednesday, September 30, 2020 at 12:35:06 PM Alaska Daylight Time From: Margaret King Attachments: Port Heiden REF Recon Study 2020 Final.pdf, Resumes 2020 Port Heiden REF Reconnaissance Study .pdf, Port Heiden REF Recon Cost Justification. pdf From: Margaret King <mjking@ mjkingandassociates.com> Date: Monday, September 28, 2020 at 12:43 PM To: <Grants@akenergyauthority.org> Cc: Scott Anderson <scott502S@yahoo.com> Subject: REF Round 13 Grant Application This is being emailed to AEA on behalf of the City of Port Heiden, Mayor Scott Anderson is copied on this email. City of Port Heiden's REF Grant Application is attached: • REF Application Form • Resumes • Cost Justification/Quote from consultant/contractor Thank you for your consideration. Page 1 of 1