HomeMy WebLinkAboutCity Project Manager Position Description
Received: Approved:
Employee:________Dept Head_________Personnel________City Manager________
City of Seward
Job Description
Job Title: Project Manager
Range: 22-24 Salary:
Department: City Manager
Reports to: Assistant City Manager Date:
Supervises:
Position: Regular, Full-Time, Exempt
Summary:
Manages major government projects from concept to completion, ensuring that they are delivered on
time and within budget, while managing consultants, stakeholders and internal relationships as
necessary. Develops plans, specifications, cost estimates, and contracts. Prepares reports, acts as
liaison with contractors and consultants. Utilizes project scheduling tools to maintain real-time
status and progress of all city projects.
Essential Duties and Responsibilities:
Plans and manages municipal capital projects in conjunction with other departments as assigned by
the City Manager Department.. Prepares plans/drawings, specifications, and technical data for
proposals, bids, and construction projects as directed by the Assistant City Manager.
Applies contract management, architectural, and engineering principles and practices to any and all
phases of the location, design and construction of a wide variety of major capital improvement
projects.
Negotiates with agencies, contractors and the public regarding construction and development issues.
Negotiates contracts for construction related goods and services; purchases and expedites materials
and equipment; coordinates with a variety of other public and private agencies, and city departments.
Serves as contract administrator and/ or construction coordinator on major construction projects.
Utilize project scheduling tools such as GAANT and PERT charts, to identify project milestones and
maintain real-time status on all major projects and their budget progress.
Reviews pay estimates and change orders, monitors budgets, and makes recommendations to the
Assistant City Manager.
Project Manager
Job Description
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Coordinates projects with outside consultants and/ or private contractors and suppliers, including
ensuring compliance with contract specifications.
Prepares Requests-for-Proposals for consulting services and related project specifications and bid
documents and packets,, and participates in the selection process and monitors and evaluates
consultant’s project performance.
Keeps Assistant City Manager fully and accurately informed concerning work progress, including
present and potential work problems and suggestions for new or improved ways of addressing such
problems.
Performs construction inspections, testing and oversight of adherence to specifications upon project
completion. Perform written evaluation of contractor’s performance upon completion of project.
Prepares Grant applications for engineering projects and establishes and maintains files for each
project, including documentation necessary to demonstrate compliance with grant requirements.
Prepares budgets for City projects and writes management reports to Assistant City Manager, City
Manager and Council.
Makes oral presentations to the Council, Boards, Commissions, and the public. Performs
preliminary design and cost estimation work in order to prepare bid specifications; reviews bid
specification and engineering designs for cost effectiveness and recommends to the City Council
acceptance of the most appropriate bidder.
Participates on City management teams and inter-agency planning teams. Communicates and
coordinates regularly with Department Heads to maximize the effectiveness and efficiency of
interdepartmental operations and activities.
Develops written project management policies and other procedures, develop system for evaluating
contractor performance.
Provides engineering assistance to all departments within the City of Seward.
Responds to citizens’ questions and comments in a courteous and timely manner.
Performs other related duties as assigned.
Supervisory Responsibilities:
Qualification Requirements:
Project Manager
Job Description
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To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
Engineering principles as applied in theory and practice
Technical, legal and financial aspects of municipal programs and projects
Methods of preparing designs, plans, specifications, estimates and reports
Project safety and compliance management
Define project scope, goals and deliverables that support the City’s objectives
Education and/or Experience:
Graduation from an accredited college or university with a Bachelor’s Degree or equivalent in
construction management, architecture or engineering; and
Seven years experience in architecture, engineering or in one or more of the building trades; or
education and training in architecture, construction management; or
Any engineering experience substantially equivalent to the above with a thorough understanding of
construction terms and concepts.
Language Skills:
Ability to read, analyze and interpret general business periodicals, professional journals, technical
procedures or Governmental regulations. Ability to write reports, business correspondence, and
procedure manuals. Ability to effectively present information and respond to questions from groups
of managers, clients, customers, and the general public.
Mathematical Skills:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,
percentages, area, circumference, and volume. Ability to apply concepts of basic algebra,
trigonometry, and geometry.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where
only limited standardization exists. Ability to interpret a variety of instructions furnished in written,
oral, diagram, or schedule form.
Public Relations:
Public relations is an integral part of each employee's job. Employees will be courteous, helpful and
conduct themselves in a manner which is appropriate for an employee in public service.
Other Skills and Abilities:
Must be proficient in Microsoft Office software suite, as well as Microsoft Project or equivalent PM
software, and have the ability to develop Gannt or similar project mapping charts for the Council,
administration, and public.
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Must have extensive knowledge of all the phases of engineering design, analysis, construction
inspection, building codes, contract preparation and negotiation, project management, and contract
administration.
Must have knowledge of federal, state and local government laws, statutes, ordinances, assistance
and grant programs for capital improvement projects; basic techniques, principles and practices of
planning, zoning, building code enforcement, and tax assessment in local governments.
Ensure compliance of contractors as it relates to State or Federal Department of Labor requirements.
Ability to use and interpret design/construction plans, contracts, and standards; to assess the
conformance to work with design/construction plans, contracts and standards.
Ability to schedule and perform simultaneous tasks; to define the scope and establish constraints of a
project.
Ability to use Computer Aided Drafting (CAD) systems.
Ability to communicate well with others, both orally and in writing, using both technical and non-
technical language.
Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the
pressure of time-sensitive deadlines.
Ability to identity relevant issues in complex matters, interpret issues and impacts; exercise sound
judgment in making assumptions and solving problems.
Possession of or ability to obtain a valid State of Alaska driver's license.
Progressive Development:
To progress to a range 23, the employee must have negotiated to successful completion a
construction or rehabilitation project with a total value under $1M from scoping through design,
construction, construction inspection, and closing out the contracts and project. The project will
include consulting Architect-Engineer design, contract document development, and permitting. The
A-E firm may perform Engineer duties while the employee must perform Project Management duties
for the construction contract and may perform Contracting Officer duties concurrently. The
employee will perform Owner Representative duties and construction inspection where permitted by
the Engineer. The employee will complete and close the contracts and project.
To progress to a range 24, the employee must perform the complete scope of work for a +$1M
capital construction or major rehabilitation project from start to finish similar to the previous
requirement, however to also include collaborative effort with other government stakeholders and/or
business partnerships. The project may include extensive consultations and presentations to scope
alternatives and preferred solutions. The employee will present the project and perform PR duties.
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Job Description
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The A-E services during construction should include full time construction inspection. The project
will inherently be a high value undertaking for the City.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger,
handle or feel objects, tools or controls; and talk or hear. The employee frequently is required to
reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required
by this job include close vision.
Work Environment:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet. However, in performing the duties
assigned, the employee must occasionally work in a high noise level.
Received Employee: _____ Dept. Head _____ Personnel: _____ City Manager: _____