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HomeMy WebLinkAboutAEA Renewable Energy Fund Round IX - Kaktovik Wind - finalRenewable Energy Fund Grant Application Kaktovik Wind Diesel Design Round IX North Slope Borough Project Location: Kaktovik, Alaska Renewable Energy Fund Round IX Grant Application -Standard Form Application Forms and Instructions I~ ENERGY AIJTHORrrY This instruction page and the following grant application constitutes the Grant Application Form for Round VIII of the Renewable Energy Fund. A separate application form is available for projects with a primary purpose of producing heat (see RFA section 1.5). This is the standard form for all other projects, including projects that will produce heat and electricity. An electronic version of the Request for Applications (RFA) and both application forms is available online at: http: /lwww . akenergyauthoritv . org/Prog rams!Renewable-Energy-F und/Rou nds#round9. • If you need technical assistance filling out this application, please contact Shawn Calfa, the Alaska Energy Authority Grants Administrator at (907) 771-3031 or at scalfa@aidea .org. • If you are applying for grants for more than one project, provide separate application forms for each project. • Multiple phases (e.g. final design, construction) for the same project may be submitted as one application. • If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for each phase of the project. • In order to ensure that grants provide sufficient benefit to the public, AEA may limit recommendations for grants to preliminary development phases in accordance with 3 ACC 107.605(1). • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are completed and funding for an advanced phase is warranted. Supporting documentation may include, but is not limited to, reports, conceptual or final designs, models, photos, maps, proof of site control, utility agreements, power sale agreements, relevant data sets, and other materials. Please provide a list of supporting documents in Section 11 of this application and attach the documents to your application. • If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. Please provide a list of additional information; including any web links, in section 12 of this application and attach the documents to your application. For guidance on application best practices please refer to the resource specific Best Practices Checklists; links to the checklists can be found in the appendices list at the end of the accompanying REF Round IX RFA. • In the sections below, please enter responses in the spaces provided. You may add additional rows or space to the form to provide sufficient space for the information, or attach additional sheets if needed. REMINDER: • Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply. • All applications received will be posted on the Authority web site after final recommendations are made to the legislature. AEA 15003 Page 2 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form • In accordance with 3 AAC 1 07.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority . If you want information to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. AEA 15003 If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40 .25 or returned to the applicant upon request. Page 3 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form SECTION 1 -APPLICANT INFORMATION I~ ENERGY AIJTHORfTY Pleas(J specify the legal grantee that will own, operate, and maintain the project I!J!On completion. I Name (Name of utility, IPP, local government, or other government entity) I North Slope Borough Type of Entity: Fiscal Year End: Government and Electric Utility 06/30/2015 Tax ID # Tax Status: D For-profit D Non-profit~ Government (check one) Date of last financial statement audit: Mailing Address: Physical Address: PO Box 69 127 4 Agvik Street Barrow, AK 99723 Barrow, AK 99723 Telephone: Fax: Email: (907) 852-0467 (907) 852-4145 timothv.rowe @north-slooe.orQ I 1.1 Applicant Point of Contact I Grants Manager Name: Title: Timothy Rowe Grants Administrator Mailing Address: PO Box 69 Barrow, AK 99723 I Telephone: Fax: Email: I (907) 852-0467 (907) 852-4145 timothv.rowe @north-slooe.ora 1.1.1 APPLICANT SIGNATORY AUTHORITY CONTACT INFORMATION [Name: Charlotte E. Brower Title: Mayor Mailing Address: PO Box 69 Barrow, AK 99723 I Telephone: Fax: Email: I (907) 862-o2oo (907) 852-0337 Charlotte.Brower@north-slope.org I 1.1.2 Applicant Alternate Points of Contact Name Telephone: Fax: Email: Timothy Rowe 907-852-0467 907-852-4145 timothy.rowe@north-slope.org Richard SanJose 907-852-0863 907-852-0251 richard. sanjose@north-slope. org 1.2 Applicant Minimum Requirements Please check as appropriate. If applicants do not meet the minimum requirements, the application will be rejected. AEA 15003 Page 4 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form 1 1.2.1 Applicant Type 1:81 An electric utility holding a certificate of public convenience and necessity under AS 42.05, or 0 An independent power producer in accordance with 3 AAC 107.695 (a) (1 ), or 1:81 A local government, or 0 A governmental entity (which includes tribal councils and housing authorities) 1.2 APPLICANT MINIMUM REQUIREMENTS (continued) Please check as appropriate. 1:81 1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant's board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant's governing authority is necessary. (Indicate by checking the box) 1:81 1.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement (Section 3 of the RFA). (Indicate by checking the box) 1:81 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as identified in the Standard Grant Agreement template at httQ ://www .akenergyauthority.org/Programs/Renewable-Energy-Fund/Rounds#round9. (Any exceptions should be clearly noted and submitted with the application .) (Indicate by checking the box) 1:81 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. If no please describe the nature of the project and who will be the primary beneficiaries. (Indicate yes by checking the box) AEA 15003 Page 5 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form ~ SECTION 2-PROJECT SUr,1118ARY 2.1 Project Title I~ ENERGY AUTHORITY Provide a 4 to 7 word title for your project. Type in the space below. I Kaktovik Wind Diesel Design I 2.2 Project Location 2.2.1 Location of Project -Latitude and longitude (preferred}, street address, community name. or Latitude and longitude coordinates may be obtained from Goog/e Maps by finding you project's location on the map and then right clicking with the mouse and selecting "What is here? The coordinates will be displayed in the Google search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining this information please contact AEA at 907-771-3031. The location of this project is Kaktovik, Alaska. Kaktovik will be the community affected by the outcomes of this project. Kaktovik is located at a Latitude and Longitude of 70.132607-143.623838 on Google Maps. 2.2.2 Community benefiting-Name(s) of the community or communities that will be the beneficiaries of the project. Kaktovik, Alaska will be the beneficiary of this project. 2.3 Project Type Please check as appropriate. I 2.3.1 Renewable Resource Type 181 Wind D Biomass or Biofuels (excluding heat-only) D Hydro, Including Run of River D Hydrokinetic D Geothermal, Excluding Heat Pumps D Transmission of Renewable Energy D Solar Photovoltaic D Storage of Renewable I D Other (Describe) D Small Natural Gas I 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Pre-Construction Construction D Reconnaissance Final Design and Permitting D Feasibility and Conceptual Design D Construction AEA 15003 Page 6 of28 7/8/14 Renewable Energy Fund Round IX Grant Application-Standard Form I~ ENERGY AUTHORITY 2.4 Project Description Provide a brief one paragraph description of the proposed project. The North Slope Borough (NSB) envisions an area-wide energy production and management system consisting of integrated wind-diesel generation, end-use energy efficiency, automated building controls, and conservation. This phase of the project is the design and permitting phase of a three-phase project which will include construction and commissioning of three wind turbines to supplement the existing power generation and distribution system for the community of Kaktovik . The contractor will provide overall project management and system engineering during this phase of the project. During the construction phase, NSB will recruit an engineering and construction contractor for design and installation of all civil works, erection of the wind turbines, and installation of all ancillary electrical systems. 2.5 Scope of Work Provide a scope of work detailing the tasks to be performed under this funding request. This should include work paid for by grant funds and matching funds or performed as in-kind match. This phase of the project will include solicitation of contractor proposals, environmental studies and permitting, geotechnical surveys, resolution of site control issues, and the final design and construction cost estimate. II SECTION 3 -Project Management, Development, and Operation 13.1 Schedule and Milestones Criteria: Stage 2-1.A: The proposed schedule is clear, realistic, and described in adequate detail. Please fill out the schedule below (or attach a similar sheet) for the work covered by this funding request. Be sure to identify key tasks and decision points in in your project along with estimated start and end dates for each of the milestones and tasks. Please clearly identify the beginning and ending of all phases of your proposed project. Add additional rows as needed. Start End Milestones Tasks Date Date Deliverables Project Scoping and Request and review sealed bid Bid documents received Contractor Solicitation documents for the selection of the contractor. 1/1/16 4/1 /16 Environmental Studies Cultural resources surveys, Environmental reports wetlands survey and ESA completed consultation materials 7/1/16 12/31116 Permits, right of way, Obtain Federal, State and local Permits issued site control complete agency permits 711116 4/30/17 Geotech I Survey Survey alignment and prepare Geotech survey report Reports report 8/1116 10/31116 completed Resolution of Land Utilize survey results to identify Land use issues resolved, use, right of way land use and right of way issues agreements in place issues and resolve 11/1116 4/30 /17 Basics of Design Engineering survey, alignment Basics of Design document Document definition, preliminary received from contractor engineering, 8/1/16 1/31117 Final Design Prepare CDs, material specs, Final Design received from structure layout drawings 11/15/16 8/31117 contractor AEA 15003 Page 7 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form Final Cost Estimate Complete final cost estimate Update Economic and Complete revised economic and financial analyses financial analysis Final business and Prepare business and operational operational plan plan completed 3.2 Budget ~~ ENERGY AUTHORITY Final Cost Estimate 7/1/2017 8/31/17 received Economic and financial 7/1/2017 8/31/17 analy sis completed Business and operational 711/2017 8/31/17 plan in place Criteria: Stage 2-1.8: The cost estimates for project development, operation, maintenance, fuel, and other project items meet industry standards or are otherwise justified. 3.2.1 Budget Overview Describe your financial commitment to the project. List the amount of funds needed for project completion and the anticipated nature and sources of funds. Consider all project phases, including future phases not covered in this fund ing request. The North Slope Borough expects the design and permitting phase of the project to cost approximately $440,000. The construction and commissioning phase of the project requires $7,122,795 to complete. This order of magnitude cost estimate is preliminary and is based on published cost estimates of similar wind diesel projects proposed and existing in rural Alaska communities. 3.2.2 Budget Forms Applications MUST include a separate worksheet for each project phase that was identified in section 2.3.2 of this application, (1. Reconnaissance, II. Feasibility and Conceptual Design, Ill. Final Design and Permitting, and IV. Construction. Please use the tables provided below to detail your proposed project's total budget. Be sure to use one table for each phase of your project. The milestones and tasks should match those listed in 3.1 above. If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contact AEA at 907-771-3031 or by emailing the Grants Administrator, Shawn Ca/fa, at scalfa@aidea.org. Source of Matching RE-Fund Grantee Funds: Milestone or Task Grant Matching Cash/In-kind/Federal TOTALS Funds Funds Grants/Other State Grants/Other (List milestones based on phase and type of project. See sections $ $ $ 2.3 thru 2.6 of the RFA) Project scoping and contractor $10,000 $0 $10,000 solicitation completed Permit applications completed $10 000 $10 ,000 Cash $20 ,000 Final environmental assessment $160,000 $0 $160,000 and mitigation plans completed Permitting, rights-or-way, $40,000 $24,000 Cash $64,000 resolution of land use , site control AEA 15003 Page 8 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form completed Final system design completed $160,000 $0 Final cost estimate completed $10 ,000 $0 Updated economic and financial $20,000 $0 analysis completed Power of heat sale agreements in $0 $0 place Final business and operational $10,000 $0 plan completed Project scoping and contractor $10,000 $0 solicitation completed Permit applications completed $10,000 $10,000 TOTALS $440,000 $44 ,000 Budget Categories: Direct Labor & Benefits $ $33,446 Travel & Per Diem $ $ Equipment $ $ Materials & Supplies $ $ Contractual Services $440 ,000 $10 ,554 Construction Services $ $ Other $ $ TOTALS $440,000 $44 ,000 AEA 15003 Page 9 of28 $160,000 $10,000 $20,000 $0 $23,500 $10,000 Cash $20,000 $484,000 In-kind $ $ $ $ Cash $ $ $ $484 ,000 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form 3.2.3 Cost Justification Indicate the source(s) of the cost estimates used for the project budget. The budget for this design and permitting phase of the project is preliminary and is based on the North Slope Borough's extensive experience with similar projects undertaken previously. 3.2.4 Funding Sources Indicate the funding sources for the phase(s) of the project applied for in this funding request. Grant funds requested in this application $440,000 Cash match to be provided $10,554 In-kind match to be provided $33,446 Total costs for project phase(s) covered in application (sum of above) $484,000 3.2.5 Total Project Costs Indicate the anticipated total cost by phase of the project (including all funding sources). Use actual costs for completed phases. Reconnaissance $25,900 Feasibility and Conceptual Design $119,000 Final Design and Permitting $484,000 Construction $7,122,795 Total Project Costs (sum of above) $7,751,695 3.2.6 Operating and Maintenance Costs O&M costs can be estimated in two ways for the standard application. Most proposed RE projects will fall under Option 1 because the new resource will not allow for diesel generation to be turned off. Some projects may allow for diesel generation to be turned off for periods of time; these projects should choose Option 2 for estimating O&M. Options O&M Impact of proposed RE project Option 1 : Diesel generation ON For projects that do not result in shutting down $68,152 diesel generation there is assumed to be no (at $0.049/kWh; 2012 AEA assumption) impact on the base case O&M. Please indicate the estimated annual O&M cost associated with the proposed renewable project. Option 2: Diesel generation OFF For projects that will result in shutting down diesel generation please estimate: 1. Annual non-fuel savings of shutting off 1. $ diesel generation 2. Hours diesel OFF/year: 2. Estimated hours that diesel generation will be off per year. 3. $ 3. Annual O&M costs associated with the proposed renewable project. AEA 15003 Page 10 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form 3.3 Project Communications I~ ENERGY AUTHORITY Criteria: Stage 2-1.C: The applicant's communications plan, including monitoring and reporting, is described in adequate detail. Describe how you plan to monitor the project and keep the Authority infonned of the status. The North Slope Borough will assign a project manager whose responsibilities include compiling periodic progress reports for use by the Authority . Weekly and monthly project coordination meetings will be held with the project team to track progress and address issues as they arise . 3.4 Operational Logistics Criteria: Stage 2-1.0: Logistical, business, and financial arrangements for operating and maintaining the project throughout its lifetime and selling energy from the completed project are reasonable and described in adequate detail. Describe the anticipated logistical, business, and financial arrangements for operating and maintaining the project throughout its lifetime and selling energy from the completed project. The North Slope Borough solely owns, operates , and maintains the utility in this community and does not purchase the power produced . . SECTION 4;..;; QUALIFICATIONS AND EXPERIENCE 4.1 Project Team Criteria: Stage 2-2.A: The Applicant, partners, and/or contractors have sufficient knowledge and experience to successfully complete and operate the project. If the applicant has not yet chosen a contractor to complete the work, qualifications and experience points will be based on the applicant's capacity to successfully select contractors and manage complex contracts. Criteria: Stage 2-2.8: The project team has staffing, time, and other resources to successfully complete and operate the project. Criteria: Stage 2-2. C: The project team is able to understand and address technical, economic, and environmental barriers to successful project completion and operation. Criteria: Stage 2-2. D: The project team has positive past grant experience. 4.1.1 Project Manager Indicate who will be managing the project for the Grantee and include contact information, and a resume . In the electronic submittal, please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. The North Slope Borough's approach to managing this project, and its overall energy upgrade program, is to use a team of NSB staff, external consultants, and general contractors. Mr. Richard San Jose will be the Program Manager and the contact for technical questions. Mr. Timothy Rowe is the Grants Administrator and will handle grant paperwork, amendments, and financial matters. Both their resumes are attached. NSB provides a project team from its operating staff. The Program Manager (PM), Mr. San Jose, oversees Project Administrators (PA) who interface with the Engineering Consultant and General AEA 15003 Page 11 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form I~ EN ERGY AlJTHORITY Contractor. The PM and PA group provides internal focus and coordinates the development, planning, construction, and reporting for special projects. The Engineering Consultant of the North Slope Borough guides the team on technical design, feasibility, generation, and distribution for renewable and diesel energy systems . New construction and commissioning performed by the North Slope Borough's contractor is also subject to the engineering consultant's review. The manager of administrative services, Timothy Rowe, supports accounting, payables, financial, and progress reporting, and capitalization of assets in accordance with NSB guidelines. The project management team 's structure is designed to provide flexibility for the NSB participants. They have both operational and project development responsibilities to the Borough. This project is being funded and completed in phases, an approach that works well with the NSB's management style. The functional-interface relationships allow engineering tasks, village government, public relations tasks, procurement functions, and internal construction operations to be dovetailed into the project development process. Cross-utilization of talent and resources is an advantage of the project delivery process, providing economies of scale for using project resources. An amalgamated team approach is used for project delivery. Design consultants and construction services managers are selected to support the NSB team . Practitioners of both disciplines are chosen from a resource bank of professional firms with relevant histories of performance in rural Alaska . The construction services manager works concurrently with the design consultant through design development to provide constructability insight and value engineering to maximize the overall effectiveness of the final construction documents. I 4.1.2 Expertise and Resources Describe the project team including the applicant, partners, and contractors. Provide sufficient detail for reviewers to evaluate: the extent to which the team has sufficient knowledge and experience to successfully complete and operate the project; • whether the project team has staffing, time, and other resources to successfully complete and operate the project; • how well the project team is able to understand and address technical, economic, and environmental barriers to successful project completion and operation. If contractors have not been selected to complete the work, provide reviewers with sufficient detail to understand the applicant's capacity to successfully select contractors and manage complex contracts. Include brief resumes for known key personnel and contractors as an attachment to your application. In the electronic submittal, please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application The North Slope Borough will ultimately be responsible for successful completion of the project. We will use partners that have successfully installed similar systems in the recent past. Electrical system engineering will be subcontracted, using current internal procurement practices and selection of engineering services providers from pre-qualified organizations. The contracted A&E firm will complete the design for the wind turbine foundations. The NSB will subcontract for the construction of the foundations and the contracted A&E firm will manage that construction. Based on the recommendation of the conceptual design report, it is foreseen that three Vestas V27 turbines will be placed during the construction phase at the second site that was investigated. The V27 is pitch-regulated, has a synchronous (induction) generator, active yaw control, a 27 -meter diameter rotor, is rated at 225 kW power output, and is available with 30, 40, or 50-meter tubular AEA 15003 Page 12 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form steer towers. The site identified is Kaktovik Site 2 located at 70-07-30.71" north latitude, 143- 39'44.91" west longitude, at an elevation of approximately 50 feet MSL. The site is located closer to the community and water source lake, and is also on Kaktovik lnupiat Corporation (KIC) lands. I 4.1.3 Project Accountant(s) Indicate who will be performing the accounting of this project for the grantee and include a resume. In the electronic submittal, please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. If the applicant does not have a project accountant indicate how you intend to solicit financial accounting support. The Project Accountant will be Ms. Eva Leavitt. Ms. Leavitt has eight years' experience as both a grants administrator and grant accounting specialist within the grants division. Ms. Leavitt's work is supervised by our Grants Accounting Manager and Governmental Accountant. Her resume is attached. I 4.1.4 Financial Accounting System Describe the controls that will be utilized to ensure that only costs that are reasonable, ordinary and necessary will be allocated to this project. Also discuss the controls in place that will ensure that no expenses for overhead, or any other unallowable costs will be requested for reimbursement from the Renewable Energy Fund Grant Program. The North Slope Borough is a municipal corporation governed by an elected mayor and seven- member Assembly. The accounting system uses the U.S. generally accepted accounting principles (GAAP) established by the Governmental Accounting Standards Board (GASB). The NSB Administration and Finance Department ensures the financial integrity of the NSB in a manner that meets or exceeds regulatory standards . All documents that initiate an encumbrance or payment are approved through the Director's office. NSB uses an AS400-based JD Edwards system for its accounting . The system allows for division of funds which tracks each project separately. For grants, a separate document is also maintained to ensure that the expenditures are tracked in the budget categories prescribed in the grant agreement. Both systems are subject to audit review during the single audit process. Grants Division management sets a "tone from the top" that emphasizes integrity, ethics, and the importance of compliance with program requirements. The Grant Administrator and Grant Accountants work together closely. Our small office makes communication easy. Compliance is not only a duty of our division, it's integral to our culture. The Grant Administrator ensures each activity complies with NSB procurement standards, is allowable within the framework of the grant, and that the cost is reasonable, ordinary, and necessary for the project. All contracts, including grant-related contracts, are reviewed by the Law Department to ensure compliance with the grant terms and procurement standards of the NSB. AEA 15003 Page 13 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form I~ ENERGY AlJTHORJTY NSB has an official written policy that details the procurement process, including federal requirements. It is part of the municipal code and can be reviewed on the NSB website . All expenditures are reviewed, both at the contract inception and at the purchase order, for compliance with the NSB procurement policy and the terms of the grant agreement. Once the item or service is received, the Program manager and Grants Administrator review the invoice to ensure compliance with the grant terms. The Grants Accounting department and Grants Administrator review all expenditures upon preparation of the required financial reports and prior to a request for reimbursement. 4.2 Local Workforce Criteria: Stage 2-2.E: The project uses local labor and trains a local labor workforce. Describe how the project will use local labor or train a local labor workforce. The design and permitting of the project will be completed via contract. For this phase of the project, there will be minimal local labor involved . AEA 15003 Page 14 of28 7/8/14 Renewable Energy Fund Round IX Grant A pplication -Standard Form II SECTION 5 ..; TECHNICAL FEASIBILITY 5.1 Resource Availability ~~ENERGY AUTHORITY Criteria: Stage 2-3.A: The renewable energy resource is available on a sustainable basis, and project permits and other authorizations can reasonably be obtained. 5.1.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available, including average resource availability on an annual basis. Describe the pros and cons of your proposed energy resource vs . other alternatives that may be available for the market to be served by your project. For pre-construction applications, describe the resource to the extent known . For design and permitting or construction projects, please provide feasibility documents , design documents, and permitting documents (if applicable) as attachments to this application. A wind monitoring study was conducted in Kaktovik from June 26, 2009 to July 19, 2010 by V3 Energy, LLC . The report used two automated weather observing systems (AWOS), at Barter Island Airport and Barter Island DEW, to verify data collected from a 30-meter met tower. Some of this tower 's data was not retrievable due to icing damage and a missing data storage card . The study found mean wind speed at the 30-meter anemometer of 6.49 m/s using synthesized data . Mean power density was calculated at 479 W/m 2 at the same location, also using synthesized data. The report noted Kaktovik 's wind resource is Class 5 . The conceptual design report shows that the wind site investigation and subsequent wind modeling analysis determined that Site 2 is well-suited for wind power generation. Economic evaluation of the turbine options presented in the report favored a configuration of three Vestas V27 turbines installed at this site. This configuration is expected to contribute approximately 28% of annual power production and displace 98,498 and 3,314 gallons of fuel per year for electricity production and heating, respectively. Wind power could provide approximately 2.8% of the energy needed for heat recovery . Integration of the wind power into the diesel power plant will require a large secondary load controller to prevent overloading the grid with excess energy and tripping the diesel generators offline . The village of Kaktovik's fossil fuel supply is limited and very costly due to its remote location, but wind is abundant. Photovoltaic solar arrays are another potential renewable alternative, but suffer from higher capital costs and lower resource availability than wind. 5.1.2 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. • List of applicable permits • Anticipated permitting timeline • Identify and describe potential barriers Application for permits will be made no sooner than one year prior to construction to be valid for the construction period . The following permits and/or authorizations will be necessary for installation of the wind turbines : • North Slope Borough permitting • USAGE Section 404/401 Wetlands permit and Water Quality Assurance AEA 15003 Page 15 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form I~ ENE RGY Al.ffi-IORITY • ADNR, OC&OM Coastal Zone Consistency Determination • Title 16 Fish Habitat Permit • SHPO "No Historic Properties Affected" • Storm Water Pollution Prevention Plan • Alaska Pollutant Discharge Elimination System • Vegetation Clearing Not Permitted between May 20 and July 20, except for black scoter habitat where the end of the avoidance period is August 1 0 • FAA 7460-1 Notice of Proposed Construction or Alteration 5.2 Project Site Criteria: Stage 2-3.8: A site is available and suitable for the proposed energy system. Describe the availability of the site and its suitability for the proposed energy system. Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. The recommended site is owned by the Kaktovik lnupiat Corporation (KIC). Negotiations with KIC will be required for site control. 5.3 Project Risk Criteria: Stage 2-3. C: Project technical and environmental risks are reasonable. 5.3.1 Technical Risk Describe potential technical risks and how you would address them . Logistics, permitting delays, construction activities, and weather all present significant known risks . The North Slope Borough routinely purchases Builder's risk insurance to mitigate its exposure to such risks. The NSB has extensive experience working in rural Alaska under these conditions, as do our contracted A&E firms, which reduces the risk . Advanced planning and flexibility in timing are crucial to the successful completion of projects in these environments. 5.3.2 Environmental Risk Explain whether the following environmental and land use issues apply, and if so how they will be addressed: • Threatened or endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts • Identify and describe other potential barriers Kaktovik lies on the north shore of Barter Island, between the Okpilak and Jago Rivers on the Beaufort Sea coast. It is within the 19.6-million-acre Arctic National Wildlife Refuge, an occasional calving ground for the porcupine caribou herd. The village's area encompasses 0.8 sq . miles of land and 0 .2 sq. miles of water. Its climate is arctic. Temperatures range from -56 to 78 °F . AEA 15003 Page 16 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form I~ ENERGY AUTHORITY Precipitation is light, averaging 5 inches, with snowfall averaging 20 inches annually. Located on the northern coast of Alaska, Kaktovik is underlain by continuous stable permafrost. There is one known threatened or endangered species, the polar bear, in the Kaktovik vicinity. The US Fish and Wildlife Service has published a voluntary Interim Guidelines to Avoid and Minimize Wildlife Impacts from Wind Turbines document. NSB recognizes that consideration of impact on threatened or endangered species, and birds in general , is critical to wind farm development. Kaktovik is in the North Slope Borough Coastal Resource Service Area and is subject to a Coastal Consistency Determination . Coastal Zone review is conducted through the State of Alaska Department of Natural Resources (ADNR) Office of Coastal and Ocean Management (OC&OM). Coastal Zone review functions as a clearinghouse for all permits issued by State agencies . As part of NSB's environmental approach, the engineering contractor will organize a pre- application meeting to be coordinated through the ADNR, OC&OM office for the Kaktovik Wind Diesel Project. All agencies, including federal agencies, will be asked to participate . The meeting will identify and discuss appropriate permit issues and provide agency perspective on the proposed development. Discussions should include actions to avoid, minimize, and mitigate wetland impacts. Preliminary concerns for impacts to the National Preserve and possible cultural sites will be identified. Results of this agency pre-application meeting will be a three-to five-page report summarizing agency concerns, issues , and possible mitigation or compensation proposals . This will be as comprehensive as possible but may not identify all permits required for project development given the preliminary nature of the development proposal. 5.4 Existing and Proposed Energy System Criteria: Stage 2-3. D: The proposed energy system can reliably produce and deliver energy as planned. 5.4.1 Basic Configuration of Existing Energy System Describe the basic configuration of the existing energy system . Include information about the number, size , age , efficiency, and type of generation . The existing power plant Kaktovik consists of four diesel-powered generators: two Caterpillar models 3508 rated at 430 kW, and two Caterpillar models 3512 rated at 950 kW capacity. Efficiency is not tracked by individual generator, but the aggregate diesel generator efficiency in 2008 was assumed to equal 12.78 kWh per gallon (based on Alaska Village Electric Cooperative and other rural Alaska utility efficiency data). The Authority's 2012 PCE report shows a slightly higher efficiency of 13.25 kWh per gallon for the Kaktovik power plant. For the purposes of this application we will use the latter figure . AEA 15003 Page 17 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form I Existing Energy Generation and Usage I~ ENERGY AUTHORITY a) Basic configuration (if system is part of the Railbelt1 grid, leave this section blank) i. Number of generators/boilers/other 4 ------------------------------------ii. Rated capacity of generators/boilers/other 2720 kW (9 X 910 Kw, 2 X 450 kW) iii. Generator/boilers/other type Diesel iv. Age of generators/boilers/other Unknown v. Efficiency of generators/boilers/other 13 .25 kWh/gal (2012 PCE report) b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank) i. Annual O&M cost for labor ii. Annual O&M cost for non-labor c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the Railbelt grid, leave this section blank) i. Electricity [kWh] 4,806,000 kWh (2012 PCE Report) ii. Fuel usage Diesel [gal] 362,584 (2012 PCE Report) Other iii. Peak Load iv. Average Load v. Minimum Load vi. Efficiency vii. Future trends 769 kW 547 kW -400 kW 13.25 kWh/gal Average power demand of 813 kW is estimated by 2032 d) Annual heating fuel usage (fill in as applicable) i. Diesel [gal or MMBtu] 32,900 gal (HOMER model) --~--~~--------~-------------------- ii. Electricity [kWh] iii. Propane [gal or MMBtu] iv. Coal [tons or MMBtu] v. Wood [cords, green tons , dry tons] vi. Other 1 The Rail belt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power. AEA 15003 Page 18 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form 5.4.2 Future Trends I~ ENERGY AUTHORf TY Describe the anticipated energy demand in the community over the life of the project. Average power demand of 813 kW is estimated by 2032, a 49% increase over the 2012 average demand of 547 kW. At this rate , annual electricity usage would increase from 4,806,000 kWh to approximately 7,143,000 kWh over the same period. 5.4.3 Impact on Rates Briefly explain what if any effect your project will have on electrical rates in the proposed benefit area over the life of the project. For PCE eligible communities, please describe the expected impact would be for both pre and post PCE. The North Slope Borough produces, distributes, and sells electricity for Kaktovik. The rates for the sale of electricity are set by the NSB Assembly and have remained unchanged for several years. The cost to consumers is $0 .18 per kWh . NSB views electricity as a basic need for the community and has artificially maintained this rate for the benefit of its residents . The Borough's cost to generate and distribute electricity to the community is approximately $0 .80 per kWh . The difference is paid from general revenue funds ded icated to this end . The rate that residents pay for electricity will remain the same after the project has been completed, as it is already subsidized . However, funds that were previously used to subsidize residential electricity will be freed for use by other programs and projects as directed by the NSB Assembly , directly benefitting the residents of Kaktovik. 5.4.4 Proposed System Design Provide the following information for the proposed renewable energy system : • A description of renewable energy technology specific to project location • Optimum installed capacity • Anticipated capacity factor • Anticipated annual generation • Anticipated barriers • Integration plan • Delivery methods Renewable energy technology description Wind power is the renewable energy option of choice for Kaktovik. There are currently no other economically viable renewable energy options. Functionally, Kaktovik and the North Slope Borough have the choice between either diesel fuel or wind energy . The proposed system design for Kaktovik consists of three Vestas V27 turbines at Kaktovik Site 2 for a total rated generation capacity of 675 kW. This configuration exceeds the current average electrical demand for Kaktovik of 547 kW. The economic evaluation assumes the turbines operate at 80% availability without exceeding rated energy output levels. However, for better system performance, the turbines should be pitch-controlled, modulating energy output to provide medium penetration to the Kaktovik grid and adequate excess energy to meet recovered heat demands. Optimum installed capacity AEA 15003 Page 19 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form I~ ENERGY AUTHORITY Rated wind power capacity installed in the above configuration is 675 kW. Anticipated capacity factor The anticipated capacity factor for the recommended system at 80% ava ilability is 23.5%. Anticipated annual generation The wind farm modeling provided by V3 Energy, LLC predicts that this project will add 1,390 MWh of annual energy production to the Kaktovik power generation system at 80% turbine availability. Anticipated barriers We anticipate some environmental concerns related to avian and polar bear habitat. Otherwise, we expect no barriers to successful installation and integration of wind energy in Kaktovik. Integration plan The integration plan comprises three V27 turbines , a secondary load controller boiler to augment an existing diesel generation heat recovery loop , a second load controller to manage the dumping of excess electricity, and, if necessary , a SCADA system to manage the combined operation of the diesel generators and wind turbines. A SmartView system will enable remote monitoring and control of the wind-diesel hybrid power plant. Delivery methods The preferred site (Site 2) is northwest of the water supply lagoon. Direct line distance to the power plant is approximately 1.2 miles; the distribution connection would be direct line and follow this route. Assuming construction of an access road from the north shore road west of the Barter Island DEW station, road distance to the power plant would be approximately 2 .1 miles. Proposed System Design Capacity and Fuel Usage (Include any projections for continued use of non-renewable fuels) a) Proposed renewable capacity (Wind, Wind , 675 kW Hydro, Biomass, other) [kW or MMBtu/hr] b) Proposed annual electricity or heat production (fill in as applicable) i. Electricity [kWh] ii. Heat [MMBtu] 1,390,849 kWh (80% availability) 442 MMBtu (129 ,660 kWh) c) Proposed annual fuel usage (fill in as applicable) i. Propane [gal or MMBtu] ii. Coal [tons or MMBtu] iii. Wood or pellets [cords, green tons, dry tons] iv. Other d) i. Estimate number of hours renewable will allow powerhouse to turn diesel engines off (fill in as applicable) I 5.4.5 Metering Equipment AEA 15003 Page 20 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form I~ ENERGY AU1HORfTY Please provide a short narrative, and cost estimate, identifying the metering equipment that will be used to comply with the operations reporting requirement identified in Section 3.15 of the Request for Applications . This is the design and permitting phase of the project. Metering equipment suitable to fulfill the reporting requirements will be chosen and incorporated into the design. Cost estimates will be available upon completion of this phase . AEA 15003 Page 21 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form II SECTION 6..;... ECONOMIC FEASIBILITY AND BENEFITS 6.1 Economic Feasibility I ~ =ENERGY AUTHORITY Criteria: Stage 2-4.A: The project is shown to be economically feasible (net positive savings in fuel, operation and maintenance, and capital costs over the life of the proposed project). 6.1.1 Economic Benefit Explain the economic benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following: • Anticipated annual and lifetime fuel displacement (gallons and dollars) • Anticipated annual and lifetime revenue (based on i.e . a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate) • Additional incentives (i.e. tax credits) • Additional revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) The economic model used by AEA is available at http://www . akenergyauthority. org/Programs/Renewable-Ene rgy-F und/Rou nds#round9. This economic model may be used by applicants but is not required. The final benefit/cost ratio used will be derived from the AEA model to ensure a level playing field for all applicants . If used, please submit the model with the application. Once commissioned and operational, this renewable energy project will have an immediate positive impact of $701 ,296 on the Borough's annual cash flow, allowing the NSB Assembly to reallocate general revenue funds previously reserved for electricity rate subsidies to other programs and projects directed to benefit the residents of Kaktovik . The following HOMER projections assume an average diesel fuel price of $5.27 per gallon: • Anticipated annual diesel fuel displacement is 98,500 gallons ($519,095) • Anticipated 20-year lifetime diesel fuel displacement is 1,970,000 gallons ($1 0,381 ,900) • Anticipated annual revenue is $250,353 ($0.18/kWh X 1 ,390,849 kWh) • Anticipated 20-year lifetime revenue is $5,007,056 6.1.2 Power Purchase/Sale The power purchase/sale information should include the following : • Identification of potential power buyer(s)/customer(s) • Potential power purchase/sales price -at a minimum indicate a price range • Proposed rate of return from grant-funded project Identify the potential power buyer(s)/customer(s) and anticipated power purchase/sales price range. Indicate the proposed rate of return from the grant-funded project. The North Slope Borough will sell the electricity produced by the wind turbines to the residents of Kaktovik at the current rate ($0.18/kWh). The proposed rate of return is 6.46%, based on a total project cost of $7,751,695, and annual net savings of $701,296 over the 20-year project life. 6.1.3 Public Benefit for Projects with Private Sector Sales For projects that include sales of power to private sector businesses (sawmills, cruise ships, mines, etc.), please provide a brief description of the direct and indirect public benefits derived from the AEA 15003 Page 22 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form I~ ENERGY AI.ITHORrTY project as well as the private sector benefits and complete the table below . See section 1.6 in the Request for Applications for more information . N/A Renewable energy resource availability (kWh per month) Estimated sales (kWh) Revenue for displacing diesel generation for use at private sector businesses ($) Estimated sales (kWh) Revenue for displacing diesel generation for use by the Alaskan public ($) 6.2 Financing Plan Criteria: Stage 2-4. B: The project has an adequate financing plan for completion of the grant- funded phase and has considered options for financing subsequent phases of the project. 6.2.1 Additional Funds Identify the source and amount of all additional funds needed to complete the work in the phase(s) for which REF funding is being applied in this application. Indicate whether these funds are secured or pending future approvals. Describe the impact, if any, that the timing of additional funds would have on the ability to proceed with the grant. 6.2.2 Financing opportunities/limitations If the proposed project includes final design or construction phases, what are your opportunities and/or limitations to fund this project with a loan , bonds, or other financing options? This application is for the design and permitting phase. When this project proceeds, bond funds will be requested from the North Slope Borough Assembly to assist in the final construction of the project. As with all projects, funding through general obligation bonds will be weighed against the other capital improvement project requiring funding in the communities across the North Slope. 6.2.3 Cost Overruns Describe the plan to cover potential cost increases or shortfalls in funding. Cost overruns and funding shortfalls will be addressed by requesting additional funds from the North Slope Borough . Depending on the size and nature of the shortfall and/or cost overrun, these may be addressed , subject to approval, via general revenue funds or through bond funds . 6.2.4 Subsequent Phases If subsequent phases are required beyond the phases being applied for in this application, describe the anticipated sources of funding and the likelihood of receipt of those funds. The North Slope Borough anticipates submitting a proposal to the Authority for funding of the construction and commissioning phase in the next funding round. Additional funds to cover the additional cost of the project will be requested from the North Slope Borough Assembly in the form of General Obligation Bond funds or other appropriate bonding . 6.3 Other Public Benefit Criteria: Stage 3-4.C: Other benefits to the Alaska public are demonstrated. Avoided costs alone will not be presumed to be in the best interest of the public. AEA 15003 Page 23 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form I~ ENERGY AL.ITHORITY Describe the non-economic public benefits to Alaskans over the lifetime of the project. For the purpose of evaluating this criterion, public benefits are those benefits that would be considered unique to a given project and not generic to any renewable resource . For example, decreased greenhouse gas emission, stable pricing of fuel source, won't be considered under this category . Some examples of other public benefits include : • The project will result in developing infrastructure (roads, trails, pipes, power lines, etc.) that can be used for other purposes • The project will result in a direct long-term increase in jobs (operating, supplying fuel, etc.) • The project will solve other problems for the community (waste disposal , food security , etc.) • The project will generate useful information that could be used by the public in other parts of the state • The project will promote or sustain long-term commercial economic development for the community As put forth in the Conceptual Design Report (CDR) provided by V3 Energy, LLC, installing 675 kW capacity of wind power would provide considerable economic benefit from reduced fossil fuel consumption and reallocation of the associated NSB subsidy, but, more importantly , would provide a platform for long-term renewable energy growth in Kaktovik and throughout the North Slope. The people of Alaska will benefit from the reduced carbon footprint of the power plant. Reducing the amount of diesel fuel burned at the Kaktovik plant by 13% will prevent the release of over 3,111 metric tons of carbon dioxide into the atmosphere annually, or 62,200 tons over the 20-year lifespan of the project. Reducing the amount of airborne diesel combustion byproducts will also benefit Alaskans. The Alaska Department of Environmental Conservation's Division of Air Quality notes the emergence of peer reviewed studies suggesting higher than expected occurrence of respiratory problems in rural villages like Kaktovik. Causes vary and can be difficult to pinpoint , and almost certainly include other environmental factors, but the U.S . EPA identifies fine particulates (under 2.5 micrometers diameter), such as those found in exhaust fumes and smoke, as the greatest threat to health from particle pollution. Other externalities include realizing the ideals of meeting Kaktovik's current needs without compromising the ability of future residents to do the same, increased independence from foreign- sourced fuels, and education and training opportunities for Kaktovik's residents. AEA 15003 Page 24 of 28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form SECTION 7-SUSTAINABILITY Describe your plan for operating the completed project so that it will be sustainable throughout its economic life. Include at a minimum: • Capability of the Applicant to demonstrate the capacity, both administratively and financially, to provide for the long-term operation and maintenance of the proposed project • Is the Applicant current on all loans and required reporting to state and federal agencies? • Likelihood of the resource being available over the life of the project • Likelihood of a sufficient market for energy produced over the life of the project Once constructed, the proposed wind diesel system will be integrated into the North Slope Borough-owned and operated utility system. The proposed business structure will become part of the annual operations and maintenance budget. Any significant capital upgrades will be part of the annual CIP process. NSB has inherently sustainable existing infrastructure that will serve this project. This operations and maintenance phase will become part of the annual NSB operations budget. While we anticipate a smooth transition , operational issues could arise from the wind-diesel integration process and the cost of training the current plant operator on the new hybrid wind-diesel system. Providing operations and maintenance in an arctic environment can be costly, but will fall under NSB's infrastructure O&M program. We anticipate only one maintenance visit each year for the remanufactured V27 wind turbines, and estimate the three turbines in Kaktovik to require a combined annual maintenance budget of $68,152 . This cost will be funded by ongoing energy sales in the village. Outside of general bond obligations, the NSB has no outstanding loan obligations and is current on all required state and federal reporting. The likelihood is excellent the wind resource will be available over the life of the project. The likelihood of a sufficient market for energy produced over the life of the project is high . Kaktovik's average power demand is expected to grow by 49% from 2012-2032 . Power Plant operators will be trained to collect data and required to report all cost savings and benefits. SECTION 8-PROJECT READINESS Describe what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Specifically address your progress towards or readiness to begin, at a minimum, the following: • The phase(s) that must be completed prior to beginning the phase(s) proposed in this application • The phase(s) proposed in this application • Obtaining all necessary permits • Securing land access and use for the project • Procuring all necessary equipment and materials AEA 15003 Page 25 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form I~ ENERGY AUTHORITY The North Slope Borough has completed the wind study, feasibility analysis, and Conceptual Design Report for this project. This phase of the project was completed within the amended timelines for the grants provided by the Authority. SECTION 9-LOCAL SUPPORT AND OPPOSITION Describe local support and opposition, known or anticipated, for the project. Include letters, resolutions. or other documentation of local support from the community that would benefit from . . this project. The Documentation of support must be dated within one year of the RFA date of July 8, 2015. The North Slope Borough owns all local utilities and provides all local power and energy in the Borough villages. A resolution in support of the project was passed in October 2014 in support of the Round VIII application. It is attached. A resolution in support of this application will be presented to the NSB Assembly in October 2015. SECTION 10-COMPLIANCE WITH OTHER AWARDS Identify other grants that may have been previously awarded to the Applicant by the Authority for this or any other project. Describe the degree you have been able to meet the requirements of previous grants including project deadlines, reporting, and information requests. The North Slope Borough was awarded $132,000 by the Authority for Grant No. 7040025 for the feasibility study phase of this proposed wind-diesel project in Kaktovik with an amended period of performance from July 1, 2011 to December 31, 2014. All reporting was carried out per the timelines of the amended agreement with a final report issued January 16, 2015. SECTION 11 -LIST OF SUPPORTING DOCUMENTATION FOR PRIOR PHASES In the space below please provide a list additional documents attached to support completion of prior phases. Grant Agreement No. 7040025 for the feasibility study phase, its most recent amendment (approved by the Authority August 1, 2014), and the North Slope Borough's final progress report on that grant are attached. SECTION 12-LIST OF ADDITIONAL DOCUMENTATION SUBMITTED FOR CONSIDERATION In the space below please provide a list of additional information submitted for consideration. AEA 15003 Page 26 of28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form I~ ENERGY AUTHO RITY i SECTION 13-AUTHORIZED SIGNERS FORM Community/Grantee Name: The North Slope Borough Regular Election is held: Every 3 Years I Date: 1st Tuesday in October I Authorized Grant Signer(s): Printed Name Title Term Signature Jacob Adams, Sr Chief Administrative 2011-2017 kkJ~~. Officer u I authorize the above person(s) to sign Grant Documents: Must be authorized b the hi hest rankin or an izati o n/com mu nit /munici Printed Name Title Term Charlotte E. Brower Mayor 2011-2017 I Grantee Contact Information: Mailing Address: PO Box 69 Barrow, AK 99723 Phone Number: (907) 852-0467 Fax Number: (907) 852-4145 E-mail Address: Timothy. Rowe@north-slope .org Federal Tax ID #: 92-0042378 t Please submit an updated form whenever there is a change to the above information. AEA 15003 Page 27 of 28 7/8/14 Renewable Energy Fund Round IX Grant Application -Standard Form I~ ENERGY AUTHORITY SECTION 14-ADDITIONAL DOCUMENTATION AND CERTJFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information and resumes of Applicant's Project Manager, Project Accountant(s), key staff, partners, consultants, and suppliers per application form Section 3.1, 3.4 and 3.6. Applicants are asked to provide resumes submitted with applications in separate electronic documents if the individuals do not want their resumes posted to the project web site. B. Letters or resolutions demonstrating local support per application form Section 9. C. For projects involving heat: Most recent invoice demonstrating the cost of heating fuel for the building(s) impacted by the project. D. Governing Body Resolution or other formal action taken by the applicant's governing body or management per RFA Section 1.4 that: Commits the organization to provide the matching resources for project at the match amounts indicated in the application. Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. Provides as point of contact to represent the applicant for purposes of this application. Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. E. An electronic version of the entire application on CD or other electronic media, per RFA Section 1.7. F. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations. Print Name Charlotte E. Brower Signature Title Mayor Date AEA 15003 Page 28 of28 7/8/14 Appendix B-2013 & 2014 Resolutions NORTH SLOPE BOROUGH RESOLUTION SERIAL NO. 41-2013 A RESOLUTION AUTHORIZING THE NORTH SLOPE BOROUGH TO PARTICIPATE IN THE RENEWABLE ENERGY GRANT PROGRAM FOR F¥2014 WHEREAS, through Alaska Statute AS 42.45 .045, the State of Alaska has established the Renewable Energy Grant Recommendation Program; and WHEREAS, the Alaska Energy Authority (AEA) is soliciting competitive applications from qualified applicants for the purpose of recommending grants for renewable energy projects to be funded by the Alaska State Legislature for FY14; and WHEREAS, the North Slope Borough is a home rule municipal corporation duly organized and existing under the Constitution and laws of the State of Alaska, and is therefore a local government and "eligible applicant" as defmed by AS 42.45.045(1)(1 ); and WHEREAS, the North Slope Borough (Borough) is in compliance with all federal , state, and local laws including existing credit and federal tax obligations; and WHEREAS, the Mayor or her designee is authorized as the point of contact to represent the Borough for the purpose of this application; and WHEREAS, the North Slope Borough desires to apply for funds to provide for and administer the following projects under this program: PROJECT TITLE GRANT PROPOSED TOTAL AMOUNT BOROUGH REQUESTED MATCH Kaktovik Wind Generation Final Design and $440,000 $44,000 $484,000 -Permitting Atqasuk Transmission Line Final Design and $2,017,818 $201,782 $2,219,600 Pennitting TOTAL $2,457,818 $245,782 $2,703,600 and Rcsolulim 41-2013 I'~SC2or2 "IT ST: NOW, TIII~IU~F R.I.:, 0 .11' R '. EDTJIAT: lbe North Slope Boro ugh A scmbly aulhori zcs th r 8, 201 3 8, 2013 NORTH SLOPE BOROUGH RESOLUTION SERIAL NO. 54-2014 A RESOLUTION AUTHORIZING THE NORTH SLOPE BOROUGH TO PARTICIPATE IN THE RENEWABLE ENERGY GRANT PROGRAM FOR FY2015 WHEREAS, the State of Alaska has established the Renewable Energy Grant Recommendation Program in Alaska Statute AS 42.45.045; and WHEREAS, the Alaska Energy Authority (AEA) is soliciting competitive applications from qualified applicants for the purpose of recommending grants for renewable energy projects to be funded by the Alaska State Legislature for FY15; and WHEREAS, the North Slope Borough is a home rule municipal corporation duly organized and existing under the Constitution and laws of the State of Alaska, and is therefore a local government and "eligible applicant" as defined by AS 42.45.045(1)(1); and WHEREAS, the North Slope Borough (Borough) is in compliance with all federal, state, and local laws including existing credit and federal tax obligations; and WHEREAS, the Mayor or her designee is authorized as the point of contact to represent the Borough for the purpose of this application; and WHEREAS, the North Slope Borough desires to apply for funds to provide for and administer the following projects under this program: PROJECT TITLE GRANT PROPOSED TOTAL AMOUNT BOROUGH REQUESTED MATCH Kaktovik Wind Generation Final Design and $440,000 $44,000 $484,000 Permitting Atqasuk Transmission Line Final Design and $2,017,818 $201,782 $2,219,600 Permitting TOTAL $2,457,818 $245,782 $2,703,600 and Resolution 54·2014 Pnge 2 of2 WHEREAS, pur ua.nt to AS 42.45.045(d)(l) the A A ht1S been direct d to evaluate the benefit and feasibility of the projecis , and prioritize projects that may receive assistance, with 'significant weight" being given to the amount of matching funds an applicant is able to provide, and therefore the Borough proposes to provide funding at the match amounts indicated in the application. NOW, THEREFORE, BE IT RESOLVED THAT: The North Slope Borough Assembly authorizes the Mayor to submit an application for the grant projects listed above, to negotiate and execute any and all documents requir d for approval and manngement of grant funds, and to execute any subsequent amendment to the a~:.rreements to provide for the adjustments to the prqjects within the scope of services or tasks, and based upon the needs of the projects. nNTRODUCED: October 14, 2014 ADOPTED: October 14 2014 ' AITEST: ~B~ J f nic Brower, Borough Clerk Date: Cl4.0W 14 t !?x?\':1 Olwa 7Jo b. ~ &-! l.P( 'harlo~E. Brower, Mayor Date: ~44 11-1 C}o I~