HomeMy WebLinkAboutREFAppRD8CityofNoorvikSolarPVRenewable Energy Fund Round VIII
Grant Application - Standard Form
Application Forms and Instructions
This instruction page and the following grant application constitutes the Grant Application Form for
Round VIII of the Renewable Energy Fund. A separate application form is available for projects
with a primary purpose of producing heat (see RFA section 1.5). This is the standard form for all
other projects, including projects that will produce heat and electricity. An electronic version of the
Request for Applications (RFA) and both application forms is available online at:
http://www.akenergyauthority.org/REFund8.html.
• If you need technical assistance filling out this application, please contact Shawn Calfa, the
Alaska Energy Authority Grants Administrator at (907) 771-3031 or at scalfa@aidea.org.
• If you are applying for grants for more than one project, provide separate application forms
for each project.
• Multiple phases for the same project may be submitted as one application.
• If you are applying for grant funding for more than one phase of a project, provide milestones
and grant budget for each phase of the project.
• In order to ensure that grants provide sufficient benefit to the public, AEA may limit
recommendations for grants to preliminary development phases in accordance with 3 ACC
107.605(1).
• If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are completed and funding for an advanced phase is warranted.
• If you have additional information or reports you would like the Authority to consider in
reviewing your application, either provide an electronic version of the document with your
submission or reference a web link where it can be downloaded or reviewed.
• In the sections below, please enter responses in the spaces provided, often under the section
heading. You may add additional rows or space to the form to provide sufficient space for
the information, or attach additional sheets if needed.
REMINDER:
• Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials
submitted to the Authority may be subject to disclosure requirements under the act if no
statutory exemptions apply.
• All applications received will be posted on the Authority web site after final recommendations
are made to the legislature.
• In accordance with 333 (b) Applicants may request trade secrets or proprietary company data
be kept confidential subject to review and approval by the Authority. If you want information
is to be kept confidential the applicant must:
o Request the information be kept confidential.
o Clearly identify the information that is the trade secret or proprietary in their
application.
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Grant Application - Standard Form
o Receive concurrence from the Authority that the information will be kept confidential.
If the Authority determines it is not confidential it will be treated as a public record in
accordance with AS 40.25 or returned to the applicant upon request.
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Grant Application - Standard Form
SECTION 1 – APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
City of Noorvik
Type of Entity: Local Government Fiscal Year End: June 30th
Tax ID # 92-0047923
Tax Status: ☐ For-profit ☐ Non-profit ☒ Government (check one)
Date of last financial statement audit:
Mailing Address: Physical Address:
P.O. Box 146 20 Fireweed Drive
Noorvik, AK 99763 Noorvik, AK 99763
Telephone: Fax: Email:
907-636-2100 907-636-2135 CityofNoorvik@gmail.com
1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER
Name: Title:
Rogers Brown City Administrator
Mailing Address:
P.O. Box 146
Noorvik, AK 99763
Telephone: Fax: Email:
907-636-2100 907-636-2135 cityofnoorvik@gmail.com
1.1.1 APPLICANT ALTERNATE POINTS OF CONTACT
Name Telephone: Fax: Email:
Colleen Hoffman 907-636-2144 907-636-2284 tribemanager@noorvik.org
Katherine Keith 907-412-2982 907-771-9752 katherine@akremotesolutions.com
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1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are: (put an X in the appropriate box)
☐ An electric utility holding a certificate of public convenience and necessity under AS 42.05, or
☐ An independent power producer in accordance with 3 AAC 107.695 (a) (1), or
☒ A local government, or
☐ A governmental entity (which includes tribal councils and housing authorities)
1.2 APPLICANT MINIMUM REQUIREMENTS (continued)
Please check as appropriate.
☒ 1.2.2 Attached to this application is formal approval and endorsement for the project by the
applicant’s board of directors, executive management, or other governing authority. If the
applicant is a collaborative grouping, a formal approval from each participant’s governing
authority is necessary. (Indicate by checking the box)
☒ 1.2.3 As an applicant, we have administrative and financial management systems and follow
procurement standards that comply with the standards set forth in the grant agreement (Section
3 of the RFA). (Indicate by checking the box)
☒ 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as
identified in the Standard Grant Agreement template at
http://www.akenergyauthority.org/REFund8.html. (Any exceptions should be clearly noted and
submitted with the application.) (Indicate by checking the box)
☒ 1.2.5 We intend to own and operate any project that may be constructed with grant funds for
the benefit of the general public. If no please describe the nature of the project and who will
be the primary beneficiaries. (Indicate yes by checking the box)
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SECTION 2 – PROJECT SUMMARY
This section is intended to be no more than a 2-3 page overview of your project.
2.1 Project Title – (Provide a 4 to 7 word title for your project). Type in space below.
City of Noorvik Solar-PV
2.2 Project Location –
Include the physical location of your project and name(s) of the community or communities that will
benefit from your project in the subsections below.
2.2.1 Location of Project – Latitude and longitude, street address, or community name.
Latitude and longitude coordinates may be obtained from Google Maps by finding you project’s
location on the map and then right clicking with the mouse and selecting “What is here? The
coordinates will be displayed in the Google search window above the map in a format as follows:
61.195676.-149.898663. If you would like assistance obtaining this information please contact AEA
at 907-771-3031.
City of Noorvik Building: 66.832010, -161.047705
Noorvik IRA Council Building: 66.827226, -161.037799
2.2.2 Community benefiting – Name(s) of the community or communities that will be the
beneficiaries of the project.
Noorvik, Alaska
2.3 PROJECT TYPE
Put X in boxes as appropriate
2.3.1 Renewable Resource Type
☐ Wind ☐ Biomass or Biofuels (excluding heat-only)
☐ Hydro, Including Run of River ☐ Hydrokinetic
☐ Geothermal, Excluding Heat Pumps ☐ Transmission of Renewable Energy
☒ Solar Photovoltaic ☐ Storage of Renewable
☐ Other (Describe) ☐ Small Natural Gas
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Pre-Construction Construction ☐ Reconnaissance ☒ Final Design and Permitting
☐ Feasibility and Conceptual Design ☒ Construction
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2.4 PROJECT DESCRIPTION
Provide a brief one paragraph description of the proposed project.
With Round VIII AEA Renewable Energy funding, the City of Noorvik would install a 10kW solar
photovoltaic array on the City building as well as install another 10kW solar photovoltaic array on the
Noorvik IRA Council building.
The anticipated annual generation, according to the new version of the PVWatts Calculator, will be
approximately 8,982 kWh/building for a total of 17,964 kWh for both the City and IRA buildings, for
an annual average of 2.85 kWh/m2/day per building. That translates into a total of $11,742 electrical
savings per year for the City and IRA combined at an electrical rate of $.65/kWh.
2.5 PROJECT BENEFIT
Briefly discuss the financial and public benefits that will result from this project, (such as reduced
fuel costs, lower energy costs, local jobs created, etc.)
The City of Noorvik Solar-PV project would lower energy costs, which in turn reduces operating
expenses for both the City and IRA. This reduction in overhead expenses would allow both entities
to budget more in the way of services to the community.
2.6 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and
source of other contributions to the project.
Two (2) 10kW solar-PV systems installed in Noorvik, Alaska is estimated to cost $165,000. The City
of Noorvik is requesting $164,000 from the Renewable Energy Fund Round 8, with $1,000 of in-kind
labor provided by the City.
2.7 COST AND BENEFIT SUMMARY
Include a summary of grant request and your project’s total costs and benefits below.
Costs for the Current Phase Covered by this Grant
(Summary of funds requested)
2.7.1 Grant Funds Requested in this application $ 165,000
2.7.2 Cash match to be provided $
2.7.3 In-kind match to be provided $ 1,000
2.7.4 Other grant funds to be provided $
2.7.5 Total Costs for Requested Phase of Project (sum of 2.7.1 through 2.7.4) $ 164,000
Other items for consideration
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2.7.6 Other grant applications not yet approved $ 0
Project Costs & Benefits
(Summary of total project costs including work to date and future cost estimates to get to a fully
operational project)
2.7.7 Total Project Cost
Summary from Cost Worksheet, Section 4.4.4, including
estimates through construction.
$ 165,000
2.7.8 Additional Performance Monitoring Equipment not
covered by the project but required for the Grant
Only applicable to construction phase projects
$ 0
2.7.9 Estimated Direct Financial Benefit (Savings)
The economic model used by AEA is available at
www.akenergyauthority.org/REFund8.html. This
economic model may be used by applicants but is not
required. Other economic models developed by the
applicant may be used, however the final benefit/cost
ratio used will be derived from the AEA model to ensure
a level playing field for all applicants.
$ 11,676.60/year
2.7.10 Other Public Benefit
If you can calculate the benefit in terms of dollars please
provide that number here and explain how you
calculated that number in Section 5 below.
$
SECTION 3 – PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information, a resume
and references for the manager(s). In the electronic submittal, please submit resumes as separate
PDFs if the applicant would like those excluded from the web posting of this application. If the
applicant does not have a project manager indicate how you intend to solicit project management
support. If the applicant expects project management assistance from AEA or another government
entity, state that in this section.
The City of Noorvik will hire Remote Solutions, LLC who shall provide complete turnkey services,
which include: development, design, procurement of equipment, installation, project management,
commissioning, and reporting services.
Please see Remote Solutions Core Services document and resumes in Appendix B.
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3.2 Project Schedule and Milestones
Please fill out the schedule below. Be sure to identify key tasks and decision points in in your project
along with estimated start and end dates for each of the milestones and tasks. Please clearly identify
the beginning and ending of all phases of your proposed project.
Please fill out form provided below. You may add additional rows as needed.
Milestones Tasks
Start
Date
End
Date
Contract with Partners Contract with Remote Solutions, LLC Aug
2015
Aug
2015
Permit Applications/Resolutions of
Building Use for PV Install
Determine, File and Obtain Needed Permits &
Resolutions
Sep
2015
Oct
2015
Final System Design Approval of Final System Design Sep
2015
Dec
2015
Equipment Vendor Selection &
Award
Solicit Equipment Vendors for Equipment
Pricing, Selection and Award
Jan
2016
Feb
2016
Pre-Construction Procurement and Delivery of Materials Feb
2016
Apr
2016
Construction/Integration/Testing Assemble, Install, and Integrate PV Panels and
Other Required Equipment
May
2016
May
2016
Commissioning Ensure all systems work as designed and
Owner Training
May
2016
June
2016
Performance/O&M Reporting Provide the Authority with a Performance/O&M
Report annually for ten years after Project
completion
June
2017
June
2027
3.3 Project Resources
Describe the personnel, contractors, personnel or firms, equipment, and services you will use to
accomplish the project. Include any partnerships or commitments with other entities you have or
anticipate will be needed to complete your project. Describe any existing contracts and the selection
process you may use for major equipment purchases or contracts. Include brief resumes and
references for known, key personnel, contractors, and suppliers as an attachment to your application.
The City of Noorvik will hire Remote Solutions, LLC who shall provide complete turnkey services,
which include: development, design, procurement of equipment, installation, project management,
commissioning, and reporting services. See Core Services document and primary Project Manager
resume in Appendix B. Rogers Brown, City of Noorvik Administrator will also be an integral part of
the project team. His resume can be found in Appendix B.
Major equipment purchases, such as the solar-PV panels will be procured by soliciting for equipment
bids from reputable vendors both within the State of Alaska and the lower 48 to get the best
equipment for the cost.
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Grant Application - Standard Form
3.4 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status. Please
provide an alternative contact person and their contact information.
Remote Solutions is organized by forming multidisciplinary teams around core processes such as
project development/design/management, installation/commissioning, and reporting. This process
based structure emphasizes lateral rather than vertical relationships.
There is a single hierarchical level with John Baker as the owning member of the LLC. This enables
Remote Solutions to focus most of their resources on serving their clients. The key to success is
that each process has clear performance goals that drive task execution. This process will be
defined early on with the City of Noorvik to ensure consistency with their objectives. This process
structure simplifies work by eliminating nonessential tasks, reducing layers of management, and
enables the teams to respond quickly in highly uncertain environments.
The Remote Solutions teams are self-managing and directly responsible for goal achievement.
Remote Solutions revolves around speed, efficiency, and customer satisfaction the primary goal of
which is client satisfaction.
Remote Solutions will communicate frequently with the City of Noorvik through email, phone, and in
person meetings. The benefit of selecting a contractor within the region is the ability to have in
person meetings, as needed. Remote Solutions uses project management software which can
provide up to date information on the schedule, budget, and task progress. Remote Solutions will
also provide project updates with every monthly invoice to help keep the City informed.
Katherine Keith will be the primary contact for overall project direction and administration. Katherine
is located in Kotzebue and will be able to efficiently meet the needs of both the City of Noorvik and
AEA.
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3.5 Project Risk
Discuss potential problems and how you would address them.
#1 – Project delays due to weather, shipping delays, etc. are always a concern with projects in rural
Alaska. Therefore, extra time has already been built into each Milestone’s start and end date and
hiring a local regional contractor should eliminate those risks. Remote Solutions, the chosen
contractor understands the challenges of working in rural Alaska and has the needed experience.
#2 - Solar PV is a well-established technology that has proven its success in the widest set of
circumstances possible (outer space, marine, residential rooftops, etc.) and requires minimal
maintenance. Since there are no moving parts, the biggest issue is inverter replacement. To address
this risk, the common 10 year warranty on inverters will be extended to 20 years to better match the
life of the PV modules.
The City will also utilize an energy performance contract to deliver the project, which will provide
guaranteed results and a guaranteed fixed price and guaranteed outcome. This procurement method
will limit risk to the City and provide the highest likelihood of executing and completing a successful
project, with measurable results to report back to the community and State of Alaska.
3.6 Project Accountant(s)
Tell us who will be performing the accounting of this Project for the Grantee and include contact
information, a resume and references for the project accountant(s). In the electronic submittal, please
submit resumes as separate PDFs if the applicant would like those excluded from the web posting
of this application. If the applicant does not have a project accountant indicate how you intend to
solicit project management support.
Remote Solutions will support the City of Noorvik with financial management for the project and the
City of Noorvik will manage the project reimbursements and drawdowns, as well as general
oversight.
Remote Solutions has established and maintains financial procedures and processes for handling
all financial aspects of state and federal grants. They will assist the City of Noorvik to maintain
accurate systems, which comply with all laws, regulations, contracts, and grant agreements.
Please see Appendix B for Remote Solutions information and resumes.
3.7 Financial Accounting System
Discuss the accounting system that will be used to account for project costs and whom will be the
primary user of the accounting system.
Remote Solutions has established and maintains financial procedures and processes for handling
all financial aspects of state and federal grants using QuickBooks. Each project that Remote
Solutions handles has its own QuickBooks file. The City reports needed grant financial information
directly to Remote Solutions on a Microsoft Excel spreadsheet that is set-up to the specifications of
the AEA RE fund grant.
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Grant Application - Standard Form
Remote Solutions will assist the City of Noorvik to maintain accurate records, which comply with all
laws, regulations, contracts, and grant agreements.
3.8 Financial Management Controls
Discuss the controls that will be utilized to ensure that only costs that are reasonable, ordinary and
necessary will be allocated to this project. Also discuss the controls in place that will ensure that no
expenses for overhead, or any other unallowable costs will be requested for reimbursement from the
Renewable Energy Fund Grant Program.
For this project, a minimum of three equipment quotes will be obtained to make sure that the cost of
the equipment is fair and reasonable. This same method will be followed if and when Remote
Solutions needs to hire any subcontractors to fulfill portions of the project.
The City will report needed grant financial information directly to Remote Solutions on a Microsoft
Excel spreadsheet that is set-up to the specifications of the AEA RE fund grant. If Remote Solutions
sees an unreasonable cost or request for funding from the City, Remote Solutions will be in contact
with the City to get a better explanation of the request before it even reaches the administrators of
the AEA RE fund.
Remote Solutions will assist the City of Noorvik, as needed, to maintain accurate records, which
comply with all laws, regulations, contracts, and grant agreements.
SECTION 4 – PROJECT DESCRIPTION AND TASKS
The level of information will vary according to phase(s) of the project you propose to undertake with
grant funds.
If some work has already been completed on your project and you are requesting funding for an
advanced phase, submit information sufficient to demonstrate that the preceding phases are
satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project. For pre-construction applications, describe the
resource to the extent known. For design and permitting or construction projects, please provide
feasibility documents, design documents, and permitting documents (if applicable) as attachments
to this application.
The City of Noorvik selected solar-PV for their building and the Noorvik IRA Council building because
solar is more scalable resource, allowing them to adjust the size of the system to the average
demand of the City and IRA building as well as not to interfere with the existing Alaska Village Electric
Cooperative (AVEC) utility system.
The anticipated annual generation according to the new version of the PVWatts Calculator will be
approximately 8,982 kWh/building for a total of 17,964 kWh for both the City and IRA buildings, for
an annual average of 2.85 kWh/m2/day at a standard 20 degree tilt. At 66 degree tilt that increases
to 3.05 kWh/m2/day. At 2.85 kWh/m2/day that translates into a $5,871 electrical savings per year for
both the City and IRA at an electrical rate of $.65/kWh.
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Grant Application - Standard Form
4.2 Existing Energy System
4.2.1 Basic configuration of Existing Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about the
number, size, age, efficiency, and type of generation.
The Alaska Village Electric Cooperative currently provides diesel generated power to the community
of Noorvik, with a total generating capacity of 1,572-kW. The utility generated 1,966,403 kWh total
in Noorvik during fiscal year 2013. For this electrical energy the community imported 154,088 gallons
of diesel fuel. Over the past five years, while there are years with both growth and decline in electricity
use, there has been an approximate growth rate of 4%.
Power Plant
Engine Mfg. Engine Model Generator Generator
Model Year of Mfg. Set Rating
Detroit
Diesel/MTU 12V2000 Kohler 750ROZD4 2001 710
Cummins KTA19-G4 Martin
Machinery MCD-500 1998 499
Detroit Diesel Series 60 Stamford HC1504C1 ? 363
.
The Noorvik power plant is also equipped with an individual remote radiator for each generator set,
which provides redundant cooling capacity along with a heat exchanger and hydronic heating system
for transfer of heat to the plant structures. The Noorvik tank farm has sufficient, useable fuel storage
capacity to meet the annual requirements for the next two-year period. The major system
improvements completed for the Noorvik generation and distribution system included converting the
generating voltage from 208 volt three phase to 480 volt three phase, the installation of a “Used
Lubricating Oil” blending and filtering system, the installation of a variable speed drive on two of the
remote radiators and the installation of a higher capacity unit. AEA contributed $75,000 toward the
cost of installing the high efficiency Detroit Diesel Series 60 and contributed $17,300 toward the cost
of installing the “Used Lubricating Oil” blending system. In addition, a Denali Commission funded
project to upgrade the fuel storage capacity has been completed. A project to increase the generating
capacity has also been completed.
The existing switchgear was built by Controlled Power in Washington State and included controls for
two generators. Additional controls were added at a later unknown date to be used for the third
generator.
A Woodward 2301A load sharing speed controller and SPM-A synchronizer has been provided for
generator two. Woodward 2301 load sharing speed controllers and SPM-A synchronizers have also
been provided for generators one and three. Paralleling is accomplished by manually synchronizing
the second generator with the first using synchronizing lights before manually bringing it online.
There is currently no automatic capability. Generator selection is done by season, running the larger
units in the winter and the smaller unit in the summer. The aggregate diesel efficiency according to
PCE records is 12.76 kWh per gallon.
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Grant Application - Standard Form
4.2.2 Existing Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
The project will have little to no impact on the current AVEC diesel powerhouse infrastructure and
Noorvik utility system because the size of the project was kept below AVEC’s current directive of
<20% renewable energy load on the system.
Based on Noorvik’s FY02-12 average load of 229 kW, the proposed 20kW solar-PV system is less
than half of the 20% directive, which means it will not impact the existing utility system.
4.2.3 Existing Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
This project will reduce overhead costs for both the City and the Noorvik IRA Council.
4.3 Proposed System
Describe the system you are intending to develop and address potential system design, land
ownership, permits, and environmental issues.
4.3.1 System Design
Provide the following information for the proposed renewable energy system:
• A description of renewable energy technology specific to project location
• Optimum installed capacity
• Anticipated capacity factor
• Anticipated annual generation
• Anticipated barriers
• Basic integration concept
• Delivery methods
• The technology that will be proposed will be the latest in solar-arrays and micro-inverters for the
best output.
• Optimum installed capacity will be equal to the average current daytime electric usage by the
City and IRA buildings.
• Anticipated capacity factor is 7% based on performance of existing PV system in Noorvik.
• Anticipated annual generation according to the new version of PVWatts Calculator will be
approximately 8,982 kWh/building for a total of 17,964 kWh for both the City and IRA
buildings.
• There are no anticipated barriers.
• Integration and delivery methods will be direct co-generation by each individual micro-inverter
for high redundancy.
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4.3.2 Land Ownership
Identify potential land ownership issues, including whether site owners have agreed to the project or
how you intend to approach land ownership and access issues.
No issues with land ownership as both the City and Noorvik IRA Council own the buildings that the
arrays will be installed on.
4.3.3 Permits
Provide the following information as it may relate to permitting and how you intend to address
outstanding permit issues.
• List of applicable permits
• Anticipated permitting timeline
• Identify and discuss potential barriers
At this time, no known permits are needed.
4.3.4 Environmental
Address whether the following environmental and land use issues apply, and if so how they will be
addressed:
• Threatened or endangered species
• Habitat issues
• Wetlands and other protected areas
• Archaeological and historical resources
• Land development constraints
• Telecommunications interference
• Aviation considerations
• Visual, aesthetics impacts
• Identify and discuss other potential barriers
No environmental issues foreseen.
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4.4 Proposed New System Costs and Projected Revenues
(Total Estimated Costs and Projected Revenues)
The level of cost information provided will vary according to the phase of funding requested and any
previous work the applicant may have done on the project. Applicants must reference the source of
their cost data. For example: Applicants records or analysis, industry standards, consultant or
manufacturer’s estimates.
4.4.1 Project Development Cost
Provide detailed project cost information based on your current knowledge and understanding of the
project. Cost information should include the following:
• Total anticipated project cost, and cost for this phase
• Requested grant funding
• Applicant matching funds – loans, capital contributions, in-kind
• Identification of other funding sources
• Projected capital cost of proposed renewable energy system
• Projected development cost of proposed renewable energy system
Total anticipated cost for a total of 20kW installed solar-PV panels is: $165,000.
4.4.2 Project Operating and Maintenance Costs
Include anticipated O&M costs for new facilities constructed and how these would be funded by the
applicant.
(Note: Operational costs are not eligible for grant funds however grantees are required to meet
ongoing reporting requirements for the purpose of reporting impacts of projects on the communities
they serve.)
Anticipated O&M costs are minimal and estimated to be approximately $500/year. The City
Maintenance personal will oversee the arrays and keep it clean. Electrical consumption checks will
be scheduled on an annual basis.
4.4.3 Power Purchase/Sale
The power purchase/sale information should include the following:
• Identification of potential power buyer(s)/customer(s)
• Potential power purchase/sales price - at a minimum indicate a price range
• Proposed rate of return from grant-funded project
This project does not intend to sell power and any excess power that would be generated back to
the grid would only be measured.
4.4.4 Project Cost Worksheet
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Grant Application - Standard Form
Complete the cost worksheet form which provides summary information that will be considered in
evaluating the project.
Please fill out the form provided below.
Renewable Energy Source
The Applicant should demonstrate that the renewable energy resource is available on a sustainable
basis.
Annual average resource availability. Annual Solar Radiation 2.85 kWh/m2/day based on the newest
version of NREL’s PVWatts Calculator (See Appendix C).
Unit depends on project type (e.g. windspeed, hydropower output, biomass fuel)
Existing Energy Generation and Usage
a) Basic configuration (if system is part of the Railbelt 1 grid, leave this section blank)
i. Number of generators/boilers/other 3
ii. Rated capacity of generators/boilers/other 710kW, 499kW, 363kW
iii. Generator/boilers/other type Diesel generators
iv. Age of generators/boilers/other 2001, 1998, ?
v. Efficiency of generators/boilers/other 12.76 kWh/gallon (2013)
b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank)
i. Annual O&M cost for labor N/A
ii. Annual O&M cost for non-labor N/A
c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the
Railbelt grid, leave this section blank)
i. Electricity [kWh] 1,966,403 kWh (2013)
ii. Fuel usage
Diesel [gal] 154,088 gal (2013)
Other
iii. Peak Load 454 kW (FY02-12)
iv. Average Load 229 kW (FY02-12)
v. Minimum Load 110 kW (FY02-12)
vi. Efficiency 12.76 kW/gallon (2013)
vii. Future trends
d) Annual heating fuel usage (fill in as applicable)
i. Diesel [gal or MMBtu]
ii. Electricity [kWh]
1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric
Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power.
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iii. Propane [gal or MMBtu]
iv. Coal [tons or MMBtu]
v. Wood [cords, green tons, dry tons]
vi. Other
Proposed System Design Capacity and Fuel Usage
(Include any projections for continued use of non-renewable fuels)
a) Proposed renewable capacity
(Wind, Hydro, Biomass, other)
[kW or MMBtu/hr]
Two (2) 10kW solar-PV arrays
b) Proposed annual electricity or heat production (fill in as applicable)
i. Electricity [kWh] Total: 17,964 Kwh
ii. Heat [MMBtu]
c) Proposed annual fuel usage (fill in as applicable)
i. Propane [gal or MMBtu]
ii. Coal [tons or MMBtu]
iii. Wood or pellets [cords, green tons,
dry tons]
iv. Other
Project Cost
a) Total capital cost of new system $165,000
b) Development cost 0
c) Annual O&M cost of new system $360/year for both systems based on AEA’s
$.02/kWh.
d) Annual fuel cost 0
Project Benefits
a) Amount of fuel displaced for
i. Electricity 1,408 gallons/year based on 12.76 diesel efficiency
ii. Heat
iii. Transportation
b) Current price of displaced fuel $4.27/gallon = $6,012.16/year
c) Other economic benefits Actual economic benefits for the City of Noorvik and
the Noorvik IRA Council is equal to the cost of
displaced electricity.
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17,964kWh x $.65/kWh (current electrical cost) =
$11,676.60/year
For a total savings of $291,915 (if the cost/kWh
remains the same) over 25 years.
d) Alaska public benefits Lower the overhead costs of both the City and IRA,
so that more public benefits can be served.
Power Purchase/Sales Price
a) Price for power purchase/sale
Project Analysis
a) Basic Economic Analysis
Project benefit/cost ratio $291,915/$165,000= 1.77 over 25 years.
Payback (years) 14 years of payback if utility rates stay at the $.65/kWh
4.4.5 Impact on Rates
Briefly explain what if any effect your project will have on electrical rates in the proposed benefit
area. If the is for a PCE eligible utility please discuss what the expected impact would be for both
pre and post PCE.
There would be no effect on electrical rates or PCE as the proposed buildings do not qualify for PCE.
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SECTION 5– PROJECT BENEFIT
Explain the economic and public benefits of your project. Include direct cost savings, and
how the people of Alaska will benefit from the project.
The benefits information should include the following:
• Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated
renewable energy project
• Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA
tariff, or cost based rate)
• Potential additional annual incentives (i.e. tax credits)
• Potential additional annual revenue streams (i.e. green tag sales or other renewable energy
subsidies or programs that might be available)
• Discuss the non-economic public benefits to Alaskans over the lifetime of the project
• Annual fuel displacement would be 1,408 gallons/year with a total displacement of 35,200
over 25 years.
• No anticipated annual revenue
• Potential additional annual incentives for the City of Noorvik and the Noorvik IRA Council is
equal to the cost of displaced electricity.
17,964kWh x $.65/kWh (current electrical cost) = $11,676.60/year
For a total savings of $291,915 (if the cost/kWh remains the same) over 25 years.
• The potential additional annual revenue streams to the City and IRA would be the reduction
of overhead costs that could be put back into community programs.
• A non-economic public benefits to Alaskans over the lifetime of the project would be how
solar-PV can be of value in the Alaskan Arctic.
5.1 Public Benefit for Projects with Private Sector Sales
Projects that include sales of power to private sector businesses (sawmills, cruise ships, mines, etc.),
please provide a brief description of the direct and indirect public benefits derived from the project
as well as the private sector benefits and complete the table below. See section 1.6 in the Request
for Applications for more information.
Renewable energy resource availability (kWh per month)
Estimated sales (kWh)
Revenue for displacing diesel generation for use at
private sector businesses ($)
Estimated sales (kWh)
Revenue for displacing diesel generation for use by the
Alaskan public ($)
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SECTION 6– SUSTAINABILITY
Discuss your plan for operating the completed project so that it will be sustainable.
Include at a minimum:
• Proposed business structure(s) and concepts that may be considered.
• How you propose to finance the maintenance and operations for the life of the project
• Identification of operational issues that could arise.
• A description of operational costs including on-going support for any back-up or existing systems
that may be require to continue operation
• Commitment to reporting the savings and benefits
The sustainability of the proposed project would depend on the maintenance done on the system. It
is estimated the array would have a lifespan of 25+ years. A maintenance log would be used to
collect data over the time of the project.
Project savings would be reported to AEA, City, IRA, Northwest Arctic Borough and other interested
parties.
SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS
Discuss what you have done to prepare for this award and how quickly you intend to proceed with
work once your grant is approved.
Tell us what you may have already accomplished on the project to date and identify other grants that
may have been previously awarded for this project and the degree you have been able to meet the
requirements of previous grants.
Solar-PV projects are relatively easy to develop and implement, especially on this small of a scale.
Working with Remote Solutions on this project gives the City of Noorvik a head start, as they are
familiar with these types of projects and working within the region.
SECTION 8 – LOCAL SUPPORT AND OPPOSITION
Discuss local support and opposition, known or anticipated, for the project. Include letters of
support or other documentation of local support from the community that would benefit from this
project. The Documentation of support must be dated within one year of the RFA date of July 2,
2014
See Appendix A for more letters.
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SECTION 9 – GRANT BUDGET
Tell us how much you are seeking in grant funds. Include any investments to date and funding
sources, how much is being requested in grant funds, and additional investments you will make as
an applicant.
9.1 Funding sources and Financial Commitment
Provide a narrative summary regarding funding source and your financial commitment to the project
The estimated cost to procure and install two (2) 10kW solar-PV arrays is $165,000 and the City of
Noorvik is requesting $164,000 from the AEA Renewable Energy Fund. A total of $1,000 in-kind
services will be donated by the City and/or Remote Solutions.
The greatest value of this project is the reduction in overhead expenses, so that direct services
back to the community can increase from both the City and IRA.
9.2 Cost Estimate for Metering Equipment
Please provide a short narrative, and cost estimate, identifying the metering equipment, and its
related use to comply with the operations reporting requirement identified in Section 3.15 of the
Request for Applications.
No special metering equipment needed, only keeping track of electrical consumption by
month/year from utility bills and comparing with before solar-PV install and after.
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Applications MUST include a separate worksheet for each project phase that was identified in section
2.3.2 of this application, (I. Reconnaissance, II. Feasibility and Conceptual Design, III. Final Design
and Permitting, and IV. Construction and Commissioning). Please use the tables provided below to
detail your proposed project’s budget. Be sure to use one table for each phase of your project.
If you have any question regarding how to prepare these tables or if you need assistance preparing
the application please feel free to contact AEA at 907-771-3031 or by emailing the Grants
Administrator, Shawn Calfa, at scalfa@aidea.org.
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
(List milestones based on
phase and type of project.
See Milestone list below. )
$ $ $
$ $ $
1. Contract with
Partners August 2015 $ $ 500 In-Kind $ 500
2. Permit
Applications/Resoluti
ons
October
2015 $ $ 500 In-Kind $ 500
3. Final System Design December
2015 $ 15,000 $ $ 15,000
4. Equipment Vendor
Selection & Award
February
2016 $ $ $
5. Procurement and
Delivery of Supplies April 2016 $ 130,000 $ $130,000
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
TOTALS $ $ $
Budget Categories:
Direct Labor & Benefits $ $ 1,000 In-Kind $ 1,000
Travel & Per Diem $ $ $
Equipment $130,000 $ $130,000
Materials & Supplies $ $ $
Contractual Services $ 15,000 $ $
Construction Services $ $ $ 15,000
Other $ $ $
TOTALS $ $ $146,000
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Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
(List milestones based on
phase and type of project.
See Milestone list below. )
$ $ $
$ $ $
6. Construction/Integrati
on/Testing $ 10,000 $ $
7. Commissioning $ 4,000 $ $
8. Performance
Reporting and O&M
for 10 years
$ 5,000 $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
TOTALS $ $ $
Budget Categories:
Direct Labor & Benefits $ 5,000 $ $ 5,000
Travel & Per Diem $ $ $
Equipment $ $ $
Materials & Supplies $ $ $
Contractual Services $ 4,000 $ $ 4,000
Construction Services $ 10,000 $ $10,000
Other $ $ $
TOTALS $ $ $19,000
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SECTION 11 – ADDITIONAL DOCUMENTATION AND CERTIFICATION
SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION:
A. Contact information and resumes of Applicant’s Project Manager, Project
Accountant(s), key staff, partners, consultants, and suppliers per application form
Section 3.1, 3.4 and 3.6.
Applicants are asked to provide resumes submitted with applications in separate electronic
documents if the individuals do not want their resumes posted to the project web site.
B. Letters or resolutions demonstrating local support per application form Section 8.
C. For projects involving heat: Most recent invoice demonstrating the cost of heating
fuel for the building(s) impacted by the project.
D. Governing Body Resolution or other formal action taken by the applicant’s governing
body or management per RFA Section 1.4 that:
- Commits the organization to provide the matching resources for project at the
match amounts indicated in the application.
- Authorizes the individual who signs the application has the authority to commit the
organization to the obligations under the grant.
- Provides as point of contact to represent the applicant for purposes of this
application.
- Certifies the applicant is in compliance with applicable federal, state, and local,
laws including existing credit and federal tax obligations.
E. An electronic version of the entire application on CD or other electronic media, per
RFA Section 1.7.
F. CERTIFICATION
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Appendix A: Resolutions & Letters of Support
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Appendix C: Additional Information
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