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HomeMy WebLinkAboutTDX Pwer AEA Grant App Community Baseline Application Adak 9-22-14Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 1 of 28 7/2/14 Application Forms and Instructions This instruction page and the following grant application constitutes the Grant Application Form for Round VIII of the Renewable Energy Fund. A separate application form is available for projects with a primary purpose of producing heat (see RFA section 1.5). This is the standard form for all other projects, including projects that will produce heat and electricity. An electronic version of the Request for Applications (RFA) and both application forms is available online at: http://www.akenergyauthority.org/REFund8.html. • If you need technical assistance filling out this application, please contact Shawn Calfa, the Alaska Energy Authority Grants Administrator at (907) 771-3031 or at scalfa@aidea.org. • If you are applying for grants for more than one project, provide separate application forms for each project. • Multiple phases for the same project may be submitted as one application. • If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for each phase of the project. • In order to ensure that grants provide sufficient benefit to the public, AEA may limit recommendations for grants to preliminary development phases in accordance with 3 ACC 107.605(1). • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are completed and funding for an advanced phase is warranted. • If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. • In the sections below, please enter responses in the spaces provided, often under the section heading. You may add additional rows or space to the form to provide sufficient space for the information, or attach additional sheets if needed. REMINDER: • Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply. • All applications received will be posted on the Authority web site after final recommendations are made to the legislature. • In accordance with 333 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 2 of 28 7/2/14 SECTION 1 – APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) Adak Generating, LLC., A Subsidiary of TDX power, Inc. Type of Entity: Fiscal Year End: September 30 Tax ID # 26-3779676 Tax Status: ☒ For-profit ☐ Non-profit ☐ Government (check one) Date of last financial statement audit: Laura Mailing Address: Physical Address: 615 E. 82nd Ave, Suite 200 615 E. 82nd Ave, Suite 200 Anchorage, AK 99518 Anchorage, AK 99518 Telephone: Fax: Email: 907.762.8487 kord@tdxpower.com 1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER Name: Title: Kord Christianson President, TDX Power Mailing Address: TDX Power, Inc. 615 E. 82nd Ave, Suite 200 Anchorage, AK 99518 Telephone: Fax: Email: 907.762.8487 kord@tdxpower.com 1.1.1 APPLICANT ALTERNATE POINTS OF CONTACT Name Telephone: Fax: Email: John Lyons 907.762.8478 jlyons@tdxpower.com Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 3 of 28 7/2/14 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) ☒ An electric utility holding a certificate of public convenience and necessity under AS 42.05, or ☐ An independent power producer in accordance with 3 AAC 107.695 (a) (1), or ☐ A local government, or ☐ A governmental entity (which includes tribal councils and housing authorities) 1.2 APPLICANT MINIMUM REQUIREMENTS (continued) Please check as appropriate. ☒ 1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant’s board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate by checking the box) ☒ 1.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement (Section 3 of the RFA). (Indicate by checking the box) ☒ 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as identified in the Standard Grant Agreement template at http://www.akenergyauthority.org/REFund8.html. (Any exceptions should be clearly noted and submitted with the application.) (Indicate by checking the box) 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. If no please describe the nature of the project and who will be the primary beneficiaries. (Indicate yes by checking the box) Note: This grant proposal will support implementation of a Community Energy Baseline study. This study would define the sources and uses of energy within the community for electricity, heat and transportation, and provide a solid baseline of current energy usage. Information collected as part the CEB will be made available to the State (AEA and/or DCRA) for public dissemination. Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 4 of 28 7/2/14 SECTION 2 – PROJECT SUMMARY This section is intended to be no more than a 2-3 page overview of your project. 2.1 Project Title – (Provide a 4 to 7 word title for your project). Type in space below. Adak Community Energy Baseline Study 2.2 Project Location – Include the physical location of your project and name(s) of the community or communities that will benefit from your project in the subsections below. 2.2.1 Location of Project – Latitude and longitude, street address, or community name. Latitude and longitude coordinates may be obtained from Google Maps by finding you project’s location on the map and then right clicking with the mouse and selecting “What is here? The coordinates will be displayed in the Google search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining this information please contact AEA at 907-771-3031. 51°52'57.4"N 176°38'24.0"W 2.2.2 Community benefiting – Name(s) of the community or communities that will be the beneficiaries of the project. The Community of Adak, AK 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type ☐ Wind ☐ Biomass or Biofuels (excluding heat-only) ☐ Hydro, Including Run of River ☐ Hydrokinetic ☐ Geothermal, Excluding Heat Pumps ☐ Transmission of Renewable Energy ☐ Solar Photovoltaic ☐ Storage of Renewable ☒ Other (Describe) ☐ Small Natural Gas Note: The proposed grant-funded project is a /Community Energy Baseline Study which will examine current and future sources and resources of energy, energy usage, transmission and efficiency throughout the community of Adak, AK. 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Pre-Construction Construction ☒ Reconnaissance ☐ Final Design and Permitting ☐ Feasibility and Conceptual Design ☐ Construction Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 5 of 28 7/2/14 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of the proposed project. TDX believes that there is sufficient hydro, wind, or hydrokinetic renewable energy at Adak that eventually 70% of the total energy consumption for electricity, heating, and ground transportation on the island could be sourced from renewable energy resources. TDX is committing to reaching our goal of 70% Renewable by 2023. Although the first steps have been taken there are a number of important steps that need to be completed to fully develop and implement this vision. Under this grant proposal we are asking for support to conduct and implement a Community Energy Baseline study. This study would define the energy sources and energy resources, energy use in Adak for electricity, heat and transportation, and provide a solid baseline of current needs. This information would also be used to create a roadmap to define specific approaches to both the reduction of energy consumption as well as the design of the renewable energy delivery system and required auxiliary components. 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, local jobs created, etc.) The high cost of energy for both heat and power represent a barrier to the improved quality of life, economic viability, and long term sustainability for most rural Alaskan communities. Adak Generating , LLC is the is the owner operator of the electric utility in Adak. TDX has set a corporate goal to reduce community dependency on fossil fuel by 70% before 2023, create local jobs utilizing local renewable resources, and position the community for continued economic growth and sustainability. TDX proposes to use renewable hydro energy to supply lower cost electric power to the local City of Adak. In order to achieve this objective a detailed Energy Baseline is required, on a community wide basis, that documents how and where energy is being sourced and utilized. Information and data collected for government and public buildings along with private facilities/homes that opt-in to this Energy Baseline assessment will be made accessible via a web-based GIS relational database that interfaces with the Alaska Department of Commerce, Community and Regional Affairs Community Database Online, or via the Alaska Energy Authority. All opt-in participants will receive priority participation if and when renewable or alternative heat becomes available. The Community Energy Baseline will provide the following: • A community wide web-based Geographic Information System (GIS) based map with historic and real-time relational database information for public use. for: • Community energy sources, consumption, and storage by energy type • Utility and Renewable power generation data by energy type • Site weather data for renewable generation and weather station data • Identify all facilities and utility infrastructure • Historic energy audit, retrofit, or upgrade information (if available) • Historic facility energy consumption (if available) • Actual facility energy consumption (if available from data loggers) • Calculated/modeled facility energy consumption predicted • Property boundaries and ownership Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 6 of 28 7/2/14 Collection and organization of this data in a GIS relational database will help to assess the economic and technical feasibility of broad based Wind Combined Heat and Power (WCHP) systems and develop conceptual designs and cost estimates to construct, install, and operate a community wide WCHP system for the entire community of St Paul Accurately assess Community energy sources, consumption and losses. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. Phase 1: Community Energy Baseline: Proposed Project: Time Frame: One year 2015 $102,000 Phase 2: Create a Comprehensive Staged Renewable Energy Integration Plan for Adak Time Frame: 6 months: $200,000 Phases 3-10: Implement Stages of the Plan. Multiple Millions. 2.7 COST AND BENEFIT SUMMARY Include a summary of grant request and your project’s total costs and benefits below. Costs for the Current Phase Covered by this Grant (Summary of funds requested) 2.7.1 Grant Funds Requested in this application $ 85,000 2.7.2 Cash match to be provided $ 17,000 2.7.3 In-kind match to be provided $ -0- 2.7.4 Other grant funds to be provided $ -0- 2.7.5 Total Costs for Requested Phase of Project (sum of 2.7.1 through 2.7.4) $ 102,000 Other items for consideration 2.7.6 Other grant applications not yet approved $ n/a Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 7 of 28 7/2/14 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.7 Total Project Cost Summary from Cost Worksheet, Section 4.4.4, including estimates through construction. $ 2.7.8 Additional Performance Monitoring Equipment not covered by the project but required for the Grant Only applicable to construction phase projects $ 2.7.9 Estimated Direct Financial Benefit (Savings) The economic model used by AEA is available at www.akenergyauthority.org/REFund8.html. This economic model may be used by applicants but is not required. Other economic models developed by the applicant may be used, however the final benefit/cost ratio used will be derived from the AEA model to ensure a level playing field for all applicants. $ 2.7.10 Other Public Benefit If you can calculate the benefit in terms of dollars please provide that number here and explain how you calculated that number in Section 5 below. $ SECTION 3 – PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information, a resume and references for the manager(s). In the electronic submittal, please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. John Lyons, General Manager, TDX Power, will act as Project Manager. His resume is attached Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 8 of 28 7/2/14 3.2 Project Schedule and Milestones Please fill out the schedule below. Be sure to identify key tasks and decision points in in your project along with estimated start and end dates for each of the milestones and tasks. Please clearly identify the beginning and ending of all phases of your proposed project. Please fill out form provided below. You may add additional rows as needed. Milestones Tasks Start Date End Date Project Kick-Off Resources in place start 16 months Project Management in place Campaign Organization Community Information Outreach Month1 Month 4 Survey Development - Previously executed surveys and templates from Aleutian Housing Authority will be used to create the survey document and pre-program computer tablets for data acquisition. Home, Business, and Anchorage Institution Surveys Major Infrastructure Surveys: Interviews with the major suppliers of energy on the island will be conducted to obtain an overview of the total imported energy which is used on the island and to categorize based upon end use. This will include, where available, past reports, surveys or audits as well as data on which buildings have had weatherization, insulation or other upgrades. A house to house survey using local citizens, trained and supervised by Certified Energy Auditors will be conducted and recorded on the computer tablets. This comprehensive survey will include electrical, thermal and transportation energy needs. The survey will engage the resident in such a way as to help educate them to what they can do to control energy costs, as well as defining their needs. Survey Team (Energy Auditor, assistant, and local canvassers) will conduct the following tasks : - Interview of home owner about usage, consumption and related info. - Inspection of home - Blower door test Business Survey Same basic approach as Home Survey, but additional size and complexity Assume 7 Businesses Month 5 Month 14 Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 9 of 28 7/2/14 Community Anchor Institutions Survey This facility group includes city government, tribal government, health clinic, etc. The same basic approach as the buiness survey will be used but also reflect the complexity and size of these facilities. 100% Air Survey Heat loss measurements taken by aerial equipment with results tabulated. Note: Dates for execution will be scheduled when weather is appropriate. Infrared Monitoring Hand held camera, all four sides of each building Data acquisition: homes and businesses Flyover: data acquisition: *Schedule during favorable weather * * 100% CitizenSurvey Completed Survey results are combined for processing Data Collection Collection of Utility (City of St Paul electrical, and TDX POSS) infrastructure data, conductor size, voltage, type, capacity, drawings Collection of Fuel use data, fuel storage, fuel pipelines Collection of Renewable (wind data), NWS, TDX met tower, past wind reports Collection of fiber and other communications network data Collection of FAA Airport permit requirements data for renewables Collection of wildlife no-renewable zone data Collection of geotech and extended community map information Uploading of DRCA baseline map data Collection/links to past reports/data/studies/energy audits/weatherization programs Integration, analysis, and assembly of all information obtained into an organized GIS relational database Sub metering of City electrical feeders and branch feeders Ground transportation fuel usage survey Month 7 Month 14 Data Processing The data collected from the surveys will be stored within an electronic database. The Month 7 Month 15 Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 10 of 28 7/2/14 data will be processed to calculate current energy use and to create a road map for efficiency improvements for both electrical and thermal usage. Final Report A summary of the findings, as well as results for individual buildings plus a plan for next steps, will be incorporated into a Final Report. Month 16 3.3 Project Resources Describe the personnel, contractors, personnel or firms, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. Project management, engineering, procurement, and all administrative functions will be performed in-house by TDX Power employees. TDX Power has successfully studied, designed and constructed integrated power systems throughout the State of Alaska. TDX engineering staff members have extensive experience with design, application, and commissioning of diesel (synchronous), wind (asynchronous), and inverter‐based power systems. TDX has the expertise on staff to successfully implement the proposed system. In addition, TDX is drawing upon GIS resources from the State of Alaska Department of Community and Regional Affairs (DCRA) and the University of Alaska University of Alaska’s Center for Unmanned Aircraft Systems Integration (ACUASI) under an FAA Certificate of Authorization to fly a small unmanned aircraft to capture high-resolution orthoimagery and infra-red heat loss measurements of all of the building structures in the community. 3.4 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. Please provide an alternative contact person and their contact information. TDX Power’s project manager will closely monitor project performance with regular internal progress and results reporting. Since the community will be involved in the information gathering, periodic communication will be made as required. Technical and budgetary progress will be reported to AEA monthly throughout the project, or as directed by AEA. Report findings will be issued at the completion of the project. Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 11 of 28 7/2/14 3.5 Project Risk Discuss potential problems and how you would address them. Weather for flying the unmanned aircraft – Some TDX personnel and other collaborators with TDX on other projects are licensed pilots and will obtain UAV certification. They will be on-island for multiple tasks and will have the flexibility to perform other work if and when weather does not permit UAV flights. 3.6 Project Accountant(s) Tell us who will be performing the accounting of this Project for the Grantee and include contact information, a resume and references for the project accountant(s). In the electronic submittal, please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. If the applicant does not have a project accountant indicate how you intend to solicit project management support. Laura Bain, Controller - See attached resume Kristin, Canaday, Accountant – See attached resume 3.7 Financial Accounting System Discuss the accounting system that will be used to account for project costs and whom will be the primary user of the accounting system. The Accounting System: Viewpoint software which specializes in project cost accounting. Primary Users: Laura Bain & Kristin Canaday 3.8 Financial Management Controls Discuss the controls that will be utilized to ensure that only costs that are reasonable, ordinary and necessary will be allocated to this project. Also discuss the controls in place that will ensure that no expenses for overhead, or any other unallowable costs will be requested for reimbursement from the Renewable Energy Fund Grant Program. TDX Power Finance performs GAAP accounting. All staff is very experienced in financial controls. TDX Power has had a number of other successful grants. Because of experience with government contracts TDX Power accounting staff has knowledge of FARS. This includes having an understanding of what are allowable and unallowable costs. Staff will become very familiar with and committed to the grant terms in order to adhere to the proper controls. Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 12 of 28 7/2/14 ECTION 4 – PROJECT DESCRIPTION AND TASKS The level of information will vary according to phase(s) of the project you propose to undertake with grant funds. If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. For pre-construction applications, describe the resource to the extent known. For design and permitting or construction projects, please provide feasibility documents, design documents, and permitting documents (if applicable) as attachments to this application. The proposed Community Energy Baseline Study does not include identification of renewable energy resources. Previous studies conducted by TDX Power and others have shown that Adak is in a location where sufficient hydro is available for abundant electrical power generation This study defines energy use, transportation and efficiency. 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. n/a 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. n/a 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. n/a Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 13 of 28 7/2/14 4.3 Proposed System Describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system: • A description of renewable energy technology specific to project location • Optimum installed capacity • Anticipated capacity factor • Anticipated annual generation • Anticipated barriers • Basic integration concept • Delivery methods There is no proposed system for this grant application. Grant proceeds will be used to fund the Community Energy Baseline Study. The Study will form the basis for future renewable energy design, production, and distribution. 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. n/a 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. • List of applicable permits • Anticipated permitting timeline • Identify and discuss potential barriers n/a 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed: • Threatened or endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 14 of 28 7/2/14 • Identify and discuss other potential barriers None of these environmental issues apply to this project however each of these identified issues will be included to the extent possible via literature searches and discussions with permitting authorities. . 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants records or analysis, industry standards, consultant or manufacturer’s estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following: • Total anticipated project cost, and cost for this phase • Requested grant funding • Applicant matching funds – loans, capital contributions, in-kind • Identification of other funding sources • Projected capital cost of proposed renewable energy system • Projected development cost of proposed renewable energy system Total cost for the community Energy Baseline Study is estimated at 102,000 Requested grant funding is 85,000. Applicant TDX Power will match 20% of the study cost with cash or in-kind contribution or 17,000. There is no capital cost to be funded with the grant proceeds. There is no renewable energy system proposed for funding with grant proceeds. 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve.) n/a 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following: • Identification of potential power buyer(s)/customer(s) • Potential power purchase/sales price - at a minimum indicate a price range • Proposed rate of return from grant-funded project n/a Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 15 of 28 7/2/14 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. Please fill out the form provided below. Please Note: Funding requested under this grant is for the Community Energy Baseline Study only and most of the financial information requested below does not apply. Renewable Energy Source The Applicant should demonstrate that the renewable energy resource is available on a sustainable basis. Annual average resource availability. Note: Previous studies conducted by TDX Power and others have shown that Adak is in a location where sufficient hydro, wind, and geothermal renewable energy are available for abundant electrical power generation Existing Energy Generation and Usage n/a a) Basic configuration (if system is part of the Railbelt 1 grid, leave this section blank) i. Number of generators/boilers/other ii. Rated capacity of generators/boilers/other iii. Generator/boilers/other type iv. Age of generators/boilers/other v. Efficiency of generators/boilers/other b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank) i. Annual O&M cost for labor ii. Annual O&M cost for non-labor c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the Railbelt grid, leave this section blank) i. Electricity [kWh] ii. Fuel usage Diesel [gal] Other iii. Peak Load iv. Average Load v. Minimum Load vi. Efficiency 1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power. Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 16 of 28 7/2/14 vii. Future trends d) Annual heating fuel usage (fill in as applicable) i. Diesel [gal or MMBtu] ii. Electricity [kWh] iii. Propane [gal or MMBtu] iv. Coal [tons or MMBtu] v. Wood [cords, green tons, dry tons] vi. Other Proposed System Design Capacity and Fuel Usage (Include any projections for continued use of non-renewable fuels) n/a a) Proposed renewable capacity (Wind, Hydro, Biomass, other) [kW or MMBtu/hr] b) Proposed annual electricity or heat production (fill in as applicable) i. Electricity [kWh] ii. Heat [MMBtu] c) Proposed annual fuel usage (fill in as applicable) i. Propane [gal or MMBtu] ii. Coal [tons or MMBtu] iii. Wood or pellets [cords, green tons, dry tons] iv. Other Project Cost a) Total capital cost of new system b) Development cost – c) Annual O&M cost of new system d) Annual fuel cost Project Benefits a) Amount of fuel displaced for i. Electricity ii. Heat iii. Transportation Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 17 of 28 7/2/14 b) Current price of displaced fuel c) Other economic benefits d) Alaska public benefits Power Purchase/Sales Price a) Price for power purchase/sale Project Analysis a) Basic Economic Analysis Project benefit/cost ratio Payback (years) 4.4.5 Impact on Rates Briefly explain what if any effect your project will have on electrical rates in the proposed benefit area. If the is for a PCE eligible utility please discuss what the expected impact would be for both pre and post PCE. n/a Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 18 of 28 7/2/14 SECTION 5– PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following: • Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated renewable energy project • Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate) • Potential additional annual incentives (i.e. tax credits) • Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) • Discuss the non-economic public benefits to Alaskans over the lifetime of the project Before one can determine the generation required to meet all of a community’s energy needs and then estimate the fuel savings over the lifetime of a project to reduce imported fossil fuels, the current level of usage must be known. For communities all over the State of Alaska trying to move away from fossil fuels for their energy needs, Baseline Energy Statistics are a critical missing piece of the puzzle. Our best guess for a sale price of renewable generated heat and power is not good enough. An accurate price can only be developed once we know exactly how much power and heat is needed when and where, how much demand for electric transportation is to be expected, and what it will take to produce that much renewable power. TDX has not taken advantage of tax credits in the past, although that is a possibility in the future. The sale of Green Tags for renewable energy could currently bring in $2/MWh of production per Native Energy, a company that specializes in purchasing green energy attributes. We do intend to contact Native Energy for that purpose once we have green energy for sale. The non-economic public benefits if this Energy Baseline Study leads to developing and integrating renewable energy in Adak include a reduction in atmospheric carbon, a reduction in particulate air pollution from burning diesel and gasoline, and a quieter world with the introduction of electric transportation. 5.1 Public Benefit for Projects with Private Sector Sales Projects that include sales of power to private sector businesses (sawmills, cruise ships, mines, etc.), please provide a brief description of the direct and indirect public benefits derived from the project as well as the private sector benefits and complete the table below. See section 1.6 in the Request for Applications for more information. Renewable energy resource availability (kWh per month) Estimated sales (kWh) Revenue for displacing diesel generation for use at private sector businesses ($) Estimated sales (kWh) Revenue for displacing diesel generation for use by the $101,560 + 80% heating fuel oil Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 19 of 28 7/2/14 Alaskan public ($) carbon reductions Per AEA evaluation spreadsheet value for carbon reduction of $0.41/gallon of diesel fuel reduction there will be a public benefit of $101,569/year for carbon reduction. 2013 Adak Generating fuel usage = 249,115 gallons x 70% reduction due to renewable fuel displacement = 174,380 gallon reduction x $0.41 per gallon carbon reduction (mid projection rate) = $71,496. Additional carbon reductions can be calculated once heating fuel volumes are known via the CEB study. Better paying and more jobs within the Community providing O&M to increased wind farms, O&M and service installation job maintaining renewable heating systems within the community. Training and possible exporting of renewable trained workers to other Alaskan communities as they embrace renewable sourced combined heat and power implementation. Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 20 of 28 7/2/14 SECTION 6– SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum: • Proposed business structure(s) and concepts that may be considered. • How you propose to finance the maintenance and operations for the life of the project • Identification of operational issues that could arise. • A description of operational costs including on-going support for any back-up or existing systems that may be require to continue operation • Commitment to reporting the savings and benefits n/a SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. TDX owns and operates the local electric utility on Adak and has been successful integrating renewable energy with diesel generation at other utilities. TDX has conducted renewable resource assessments in the Adak area and knows there are good development potential. SECTION 8 – LOCAL SUPPORT AND OPPOSITION Discuss local support and opposition, known or anticipated, for the project. Include letters of support or other documentation of local support from the community that would benefit from this project. The Documentation of support must be dated within one year of the RFA date of July 2, 2014 TDX Power has had on-going discussions with the City of Adak and the Aleut Corporation with regard to renewables. The City, Aleut Corp.,and residents understand the benefits of renewable to lower overall energy costs, have been supportive, and we expect their continued support with regard to this specific grant application. Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 21 of 28 7/2/14 SECTION 9 – GRANT BUDGET Tell us how much you are seeking in grant funds. Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. 9.1 Funding sources and Financial Commitment Provide a narrative summary regarding funding source and your financial commitment to the project 9.2 Cost Estimate for Metering Equipment Please provide a short narrative, and cost estimate, identifying the metering equipment, and its related use to comply with the operations reporting requirement identified in Section 3.15 of the Request for Applications. From 3.15: (2) a detailed description of Project performance, including energy output, estimated fuel savings resulting from the operation of the Project, and any other relevant measures of Project performance reasonably The following describes a major product of the Community Energy Baseline Study to be used as a basis for future renewable development and deployment. As part of TDX Power’s energy baseline proposal to the Alaska Energy Authority (AEA), TDX Power plans to map its utility assets for Adak in a widely accepted GIS format that can be exported to the State of Alaska Division of Community and Regional Affairs (DCRA) for inclusion in DCRA’s Community Profile Map database. TDX Power has been engaged with DCRA’s George Plumley, the manager of DCRA’s Community Profile Map database, and Tom Heinrichs, Director of the Geographic Information Network of Alaska (GINA) at the University of Alaska, to access DCRA’s Community Profile Map Database and convert the relevant community AutoCAD-based files to a compatible GIS format. Community energy baseline assets, such as electricity meters, transmission lines and other electricity grid components will then be measured on-site for geo-coordinates (i.e., their precise latitude and longitude positions) and added to the GIS database. Additional layers of baseline data, such as heat loss measurements or fuel sales records, can then be overlapped onto the GIS map to give a more complete picture of energy consumption and demand within the community. In fact, TDX Power will be conducting research on St. Paul this fall with the University of Alaska’s Alaska Center for Unmanned Aircraft Systems Integration (ACUASI) under an FAA Certificate of Authorization (see Exhibit I) to fly a small unmanned aircraft to capture high-resolution orthoimagery and infra- red heat loss measurements of all of the building structures in the community. This data can then be added to DCRA’s Community Profile Map database or even AEA’s Renewable Energy ATLAS for use by the public at large. If FAA Certificate of Authorization (see Exhibit I) to fly a small unmanned aircraft to capture high- resolution orthoimagery and infra-red heat loss measurements of all of the building structures in the community is approved, TDX will use this method to cost effectively perform baseline maping for the project If successful, TDX Power’s energy baseline proposal will provide AEA with the most comprehensive dataset to date of the multiple factors impacting energy use in a rural Alaskan Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 22 of 28 7/2/14 community, with the ultimate goal of helping policymakers produce better informed decisions regarding energy policies affecting rural Alaska. Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 23 of 28 7/2/14 Applications MUST include a separate worksheet for each project phase that was identified in section 2.3.2 of this application, (I. Reconnaissance, II. Feasibility and Conceptual Design, III. Final Design and Permitting, and IV. Construction and Commissioning). Please use the tables provided below to detail your proposed project’s budget. Be sure to use one table for each phase of your project. If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contact AEA at 907-771-3031 or by emailing the Grants Administrator, Shawn Calfa, at scalfa@aidea.org. Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Milestone list below. ) $ $ $ Campaign Organization Month 4 $ $5,000 $5,000 Home Survey Month 14 $15,000 $ $15,000 Business Survey Month 14 $13,000 $ 13,000 Community Anchor Institutions Survey Month 14 $5,000 $ $5,000 Flights and Per Diem Month 16 $27,000 $4,000 $31,000 Infrared Monitoring Month 14 $4,000 $ $4,000 Data Processing Month 15 $6,000 $ $6,000 Data Collection Month 14 $5,000 $ $5,000 Project Management Month 16 $7,000 $5,000 $12,000 Final Report Month 16 $3,000 $3,000 $6,000 $ $ $ TOTALS $85,000 $17,000 $102,000 Budget Categories: Direct Labor & Benefits $10,000 $5,000 $15,000 Travel & Per Diem $27,000 $4,000 $31,000 Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $48,000 $8,000 $56,000 Construction Services $ $ $ Other $ $ $ TOTALS $85,000 $17,000 $102,000 Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 24 of 28 7/2/14 Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Milestone list below. ) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ $ Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $ $ $ Construction Services $ $ $ Other $ $ $ TOTALS $ $ $ Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 25 of 28 7/2/14 Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Milestone list below. ) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ $ Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $ $ $ Construction Services $ $ $ Other $ $ $ TOTALS $ $ $ Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 26 of 28 7/2/14 Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Milestone list below. ) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ $ Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $ $ $ Construction Services $ $ $ Other $ $ $ TOTALS $ $ $ Renewable Energy Fund Round VIII Grant Application - Standard Form AEA 15003 Page 27 of 28 7/2/14 SECTION 10 – AUTHORIZED SIGNERS FORM Community/Grantee Name: Adak Generating, LLC., A Subsidiary of TDX power, Inc. Regular Election is held: Date: Authorized Grant Signer(s): Printed Name Title Term Signature Kord Christianson President, TDX Power I authorize the above person(s) to sign Grant Documents: (Highest ranking organization/community/municipal official) Printed Name Title Term Signature See attached TDX Power Board Resolution dated November 5, 2013 Grantee Contact Information: Mailing Address: 615 E. 82nd ave, Suite 200 Anchorage, AK 99518 Phone Number: 907.762.8487 Fax Number: E-mail Address: kord@tdxpower.com Federal Tax ID #:26-3779676 Please submit an updated form whenever there is a change to the above information. CITY OF ADAK, ALASKA 100 Mechanical Street, Suite B122 • Adak, Alaska 99546 Post Office Box 2011 • Adak, Alaska 99546 • Tel: 907.592.4500 • Fax: 907.592.4262 www.adak-ak.us City of Adak, Alaska September 22, 2014 Kord Christianson President TDX Power, Inc. 615 East 82nd Avenue, Suite 200 Anchorage, Alaska 99518 RE: Letter of Support for Adak Generating AEA Application Dear Mr. Christianson: The City of Adak, Alaska supports TDX Power’s application for financial assistance from the Alaska Energy Authority (AEA) Renewable Energy Fund Program (Round VIII) for an Energy Baseline Study project. Significant investments have been made by various entities in the recent past, including the City and TDX Power for study of renewable resources. One of the most significant struggles towards implementing renewable energy, regardless of the source, leads to a discussion of current and potential energy demand and capacity. As you are aware, Adak has significant resources and potential, along with challenges that make utility planning and renewable resource implementation difficult. Any project that can lower the cost of energy, for quality of life as a primary concern, but for potential general economic benefit must be analyzed. Lacking a true understanding of the community’s energy usage, especially from those businesses that self-generate, all of the data compiled to justify making significant investments becomes less valuable. This project has the potential to bring together all of the data necessary to give accurate information for future energy projects that will benefit the entire community. As a side benefit, proposing to gather data that can be used for the Home Weatherization program could be very useful as there are no Certified Energy Auditors on the island which makes participating in the program significantly more cost prohibitive. We have had several residents who would like to participate in the program, however the amount of capital required to participate, along with the required energy audit, creates obstacles that have prohibited participation in the programs. We look forward to working with you on this project and ask the Alaska Energy Authority Review Committee recommend the application for full funding. If you or the review committee has any questions for the City, please do not hesitate to reach out to my office. Sincerely, Layton J. Lockett City Manager