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HomeMy WebLinkAboutGrantApp AEA Biomass August 2014 Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 1 of 12 9/2/2014 Application Forms and Instructions The following forms and instructions are provided for preparing your application for a Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA) and the forms are available online at http://www.akenergyauthority.org/RE_Fund.html The following application forms are required to be submitted for a grant recommendation: Grant Application Form GrantApp.doc Application form in MS Word that includes an outline of information required to submit a complete application. Applicants should use the form to assure all information is provided and attach additional information as required. Application Cost Worksheet Costworksheet.doc Summary of Cost information that should be addressed by applicants in preparing their application. Grant Budget Form GrantBudget.xls A detailed grant budget that includes a breakdown of costs by task and a summary of funds available and requested to complete the work for which funds are being requested. Grant Budget Form Instructions GrantBudgetInstr.pdf Instructions for completing the above grant budget form.  If you are applying for grants for more than one project, provide separate application forms for each project.  Multiple phases for the same project may be submitted as one application.  If you are applying for grant funding for more than one phase of a project, provide a plan and grant budget for completion of each phase.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted.  If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. REMINDER:  Alaska Energy Authority is subject to the Public Records Act, AS 40.25 and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply.  All applications received will be posted on the Authority web site after final recommendations are made to the legislature. Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 2 of 12 9/3/2014 SECTION 1 – APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) Akiachak Native Community Electric Company/Akiachak Native Community IRA Council Type of Entity: Village Corporation/ ANC IRA Council Federally Recognized Tribes Mailing Address PO Box 51010 1010 Main Street Telephone 907 825-4328 Fax 907 825-4115 Email akiachakltd@hotmail.com 1.1 APPLICANT POINT OF CONTACT Name Edward L. George Title General Manager Mailing Address PO Box 51010 Telephone 907 825 4328 Fax 907 825-4115 Email akiachakltd@hotmail.com 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) X An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer, or A local government, or A governmental entity (which includes tribal councils and housing authorities); Yes or No 1.2.2. Attached to this application is formal approval and endorsement for its project by its board of directors, executive management, or other governing authority. If a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate Yes or No in the box ) Yes or No 1.2.3. As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement. Yes or No 1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.) Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 3 of 12 9/3/2014 SECTION 2 – PROJECT SUMMARY Provide a brief 1-2 page overview of your project. 2.1 PROJECT TYPE Describe the type of project you are proposing, (Reconnaissance; Resource Assessment/ Feasibility Analysis/Conceptual Design; Final Design and Permitting; and/or Construction) as well as the kind of renewable energy you intend to use. Refer to Section 1.5 of RFA. The type of Project will be an Alternative Energy Biomass for the Community of Akiachak, Alaska and we are proposing for the three description as combined projects are as follows; Feasibility Analysis/Conceptual Design; Final Design and Permitting; and/or Construction for the Biomass. 2.2 PROJECT DESCRIPTION Provide a one paragraph description of your project. At a minimum include the project location, communities to be served, and who will be involved in the grant project. The Business Operating Plan provides a guideline for the Akiachak Native Community Electric Company (“the Utility”) Proposing a combinations for all three project descriptions, Reconnaissance; Resource Assessment/ Feasibility Analysis/Conceptual Design; Final Design and Permitting; and/or Construction for the biomass for Akiachak Native Community Electric Company. The ANCEC will be responsible to operate and sustain the newly installed Biomass and associated electric power to save fuel and reduced fuel costs for the generators and Community Buildings. The newly Akiachak Electric Biomass project will be located on Akiachak, Alaska about 18 air miles east of Bethel, and Alaska Energy Authority will be involved in the grand project. Akiachak Native Community Electric Company needs an alternative energy to determine its best and most sustainable energy here in village of Akiachak, and through this energy development project plan the community feasibility of installing long term energy facility in order to reduce fuel costs and reduce over all cost of energy. 2.3 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. Include a project cost summary that includes an estimated total cost through construction. The three combined Project Budget will need about $2,500,000, to conduct feasibility Analysis/Conceptual Design $200,000; Design and Permitting $300,000; and/or Construction, Purchase Biomass, wages, benefits, insurance, and etc…$3,000,000.00 2.4 PROJECT BENEFIT Briefly discuss the financial benefits that will result from this project, including an estimate of economic benefits (such as reduced fuel costs) and a description of other benefits to the Alaskan public. This Project will benefit the community buildings as well as the schools, residents, and businesses. It will also reduce the fuel costs, reduce capacity of using fuel to the generations, and it will reduce the kWt usage charges to the Commercials, Schools, residents, Church and businesses in Akiachak. Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 4 of 12 9/3/2014 2.5 PROJECT COST AND BENEFIT SUMARY Include a summary of your project’s total costs and benefits below. 2.5.1 Total Project Cost (Including estimates through construction.) $ 3,000,000.00 2.5.2 Grant Funds Requested in this application. $ 3,000,000.00 2.5.3 Other Funds to be provided (Project match) $ 100,000.00 2.5.4 Total Grant Costs (sum of 2.5.2 and 2.5.3) $ 3,100,000.00 2.5.5 Estimated Benefit (Savings) $ 915,000.00 $ 610,000 gallons X 30% = 183,000 X 5.00 = 915,000 Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 5 of 12 9/3/2014 SECTION 3 – PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management Support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Type in your answer here and follow same format for rest of the application. Alaska Energy Authority will be managing the project for the Grantee. 3.2 Project Schedule Include a schedule for the proposed work that will be funded by this grant. (You may include a chart or table attachment with a summary of dates below.) The project schedule for the proposed work will be funded by State of Alaska RAA, House Bill 152 that was established. Two year project from Summer 2015-Fall 2017 during the summer. 3.3 Project Milestones Define key tasks and decision points in your project and a schedule for achieving them. Award Grant- Winter 2015 CDR Completed - Summer 2015 hire engineer for the biomass project, complete design and cost estimate, and complete permitting process and land site development. Permitting- Fall 2015 Construction 2015-2017 – Order materials, Transport, and Construction of Building and Biomass. 3.4 Project Resources Describe the personnel, contractors, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. Engineer _ CDR Equipment – Loader, Backhaul, Dump Trucks, and etc… Labor – Local hire and maintenance to build the building and biomass, with the assistance from Alaska Energy Authority. 3.5 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. Reports – Daily logs, Annual Monitoring reports, and Yearly reports. Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 6 of 12 9/3/2014 3.6 Project Risk Discuss potential problems and how you would address them. Continued high cost of energy, loss of population, loss of services and jobs, and environment oil spill. SECTION 4 – PROJECT DESCRIPTION AND TASKS  Tell us what the project is and how you will meet the requirements outlined in Section 2 of the RFA. The level of information will vary according to phase of the project you propose to undertake with grant funds.  If you are applying for grant funding for more than one phase of a project provide a plan and grant budget for completion of each phase.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. Akiachak has abundant Natural Resources of willow, cotton, white, and black birches, and other kinds of trees suitable to biomass development. Feasible Study to provide electricity and heat residential homes, schools, community buildings, water treatment plant, and commercials. 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include inf ormation about the number, size, age, efficiency, and type of generation. ANCEC uses oil generation 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. ANCEC uses oil generation Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 7 of 12 9/3/2014 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. Population of home for energy used – PCE Impacts if biomass is developed 30% to 40% saving on fuel Jobs on biomass farm Lower energy costs will encourage new business People Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 8 of 12 9/3/2014 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system:  A description of renewable energy technology specific to project location  Optimum installed capacity  Anticipated capacity factor  Anticipated annual generation  Anticipated barriers  Basic integration concept  Delivery methods See Attached 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. The land is owned by Akiachak Village Corporation and Akiachak Native Community Electric Company is its Subsidiary Business of Akiachak Limited. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues.  List of applicable permits  Anticipated permitting timeline  Identify and discussion of potential barriers All Applicable permit officer 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed:  Threatened or Endangered species  Habitat issues  Wetlands and other protected areas  Archaeological and historical resources  Land development constraints  Telecommunications interference  Aviation considerations  Visual, aesthetics impacts  Identify and discuss other potential barriers We will have to contact the Alaska Fish and Game after we receive the grant we are applying for and get environmental assessment through Ak. Fish & wildlife game. Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 9 of 12 9/3/2014 4.4 Proposed New System Costs (Total Estimated Costs and proposed Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants Records or Analysis, Industry Standards, Consultant or Manufacturer’s estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following:  Total anticipated project cost, and cost for this phase  Requested grant funding  Applicant matching funds – loans, capital contributions, in-kind  Identification of other funding sources  Projected capital cost of proposed renewable energy system  Projected development cost of proposed renewable energy system Phase I – CDR $ 200K, Phase II - $ 100K Final Deign, and Phase III - $2,500,000.00 Construction In kind – The Land, uses of equipment, and cash $ 50,0000.00, ICBDG $ 500,000.00 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant.  Total anticipated project cost for this phase  Requested grant funding O & M – 10 % Operation 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following:  Identification of potential power buyer(s)/customer(s)  Potential power purchase/sales price - at a minimum indicate a price range  Proposed rate of return from grant-funded project School/ Store/ Corporation Offices/ Housings / New Airport/ Tribal Offices/ Laundromat/ Water Treatment Plant/ and etc.. Rate – 60 cent/kWt right now, first year save up to 30%, and 5th year save up to 50%. 4.4.4 Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. $3,000,000.00 from Renewable Energy Fund Grant 500,000.00 from ICBD Grant 50,000.00 In kind contribution from ANCEC Total to $ 3,550,000.00 Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 10 of 12 9/3/2014 4.4.5 Business Plan Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum proposed business structure(s) and concepts that may be considered. Exiting Business Operating Plan of the Akiachak Native Community Electric Upgrade Project May 15, 2006. See 2.2 Project Description 4.4.6 Analysis and Recommendations Provide information about the economic analysis and the proposed project. Discuss your recommendation for additional project development work. Reduction energy costs by the biomass, will lower the energy and economically. Improve our environment to obtain and continue new businesses, 10-15% growth rate included. SECTION 5– PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following:  Potential annual fuel displacement (gal and $) over the lifetime of the evaluated renewable energy project  Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or avoided cost of ownership)  Potential additional annual incentives (i.e. tax credits)  Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available)  Discuss the non-economic public benefits to Alaskans over the lifetime of the project Will reduce the amount of the bulk fuel used, this will also save up to 35% to 40 % of fuel cost for Akiachak Native Community Electric Company. Last year we used 137,000 gallons of fuel; through this project we will save 55,000 gallons of fuel Times $4.00 and save $ 220,000.00. We will burn less fuel and order less fuel, reduce the environment of oil spill, reduce the waste oil, reduce the used of a put more hours of the generators, tax credits, green tag sales or other energy subsidies or programs that might be available to the community. SECTION 6 – GRANT BUDGET Tell us how much your total project costs. Include any investments to date and funding sources, how much is requested in grant funds, and additional investments you will make as an applicant. Include an estimate of budget costs by tasks using the form - GrantBudget.xls $3,000,000 from the grant 500,000.00 ICDBG $ 50,000.00 In kind From ANCEC Totals to $ 3,550,000.00 Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 11 of 12 9/3/2014 Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 12 of 12 9/3/2014 SECTION 7 – ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Resumes of Applicant’s Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4 B. Cost Worksheet per application form Section 4.4.4 C. Grant Budget Form per application form Section 6. D. An electronic version of the entire application per RFA Section 1.6 E. Governing Body Resolution per RFA Section 1.4 Enclose a copy of the resolution or other formal action taken by the applicant’s governing body or management that: - authorizes this application for project funding at the match amounts indicated in the application - authorizes the individual named as point of contact to represent the applicant for purposes of this application - States the applicant is in compliance with all federal state, and local, laws including existing credit and federal tax obligations. F. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations. Print Name EDWARD L. GEORGE Signature Title AKIACHAK LTD. CEO/GENERAL MANAGER Date September 08, 2014