HomeMy WebLinkAboutAngoonApplicationTHRHA
2014 Grant Application
Heat Projects
Renewable Energy Fund Round VIII
Applicant Tlingit Haida Regional Housing Authority
Tribally Designated Housing Entity
Project Title Angoon low‐income housing pellet district heat
Project Location Angoon, Alaska
Project Contact Craig Moore
VP Development & Construction Management
P.O. Box 32237
Juneau, Alaska 99803
Phone: 907‐780‐6868
Fax: 907‐780‐6895
Email: cmoore@thrha.org
Administrative Contact Joanne Wiita
Planning and Grant Administration
P.O. Box 32237
Juneau, Alaska 99803
Phone: 907‐780‐6868, direct 907‐780‐3158
Fax: 907‐780‐6895
Email: jwiita@thrha.org
Renewable Energy Fund Round VIII
Grant Application – Heat Projects
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SECTION 1 – APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
Tlingit Haida Regional Housing Authority
Type of Entity: Housing Authority Fiscal Year End: December 31
Tax ID # 920044273
Tax Status: ☐ For-profit ☒ Non-profit ☐ Government (check one)
Date of last financial statement audit: September 2014
Mailing Address: Physical Address:
PO Box 32237 5446 Jenkins Dr
Juneau AK 99803-2237 Juneau AK 99801
Telephone: Fax: Email:
907 780 6868 jwiita@thrha.org
1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER
Name: Joanne Wiita Title: Planning and Grant Administration
Mailing Address: PO Box 32237, Juneau AK 99803-2237
Telephone: Fax: Email:
907 780 3158 jwiita@thrha.org
1.1.1 APPLICANT ALTERNATE POINTS OF CONTACT
Name Telephone: Fax: Email:
Craig Moore 907 780 3130 cmoore@thrha.org
Jocelyn Ramirez 907 780 6868 jramirez@thrha.org
Charlie Horvath 907 780 3118 Chorvath@thrha.org
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Grant Application – Heat Projects
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1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are: (put an X in the appropriate box)
☐ An electric utility holding a certificate of public convenience and necessity under AS 42.05, or
☐ An independent power producer in accordance with 3 AAC 107.695 (a) (1), or
☐ A local government, or
☒ A governmental entity (which includes tribal councils and housing authorities)
1.2 APPLICANT MINIMUM REQUIREMENTS (continued)
Please check as appropriate.
☒ 1.2.2 Attached to this application is formal approval and endorsement for the project by the
applicant’s executive management. If the applicant is a collaborative grouping, a formal
approval from each participant’s governing authority is necessary. (Indicate by checking the
box)
☒ 1.2.3 As an applicant, we have administrative and financial management systems and follow
procurement standards that comply with the standards set forth in the grant agreement
(Section 3 of the RFA). (Indicate by checking the box)
☒ 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as
identified in the Standard Grant Agreement template at
http://www.akenergyauthority.org/vREFund8.html. (Any exceptions should be clearly noted
and submitted with the application.) (Indicate by checking the box)
☒ 1.2.5 We intend to own and operate any project that may be constructed with grant funds for
the benefit of the general public. If no please describe the nature of the project and who will
be the primary beneficiaries. (Indicate yes by checking the box) The benefit will be for low-
to moderate income rural Alaska residential housing.
Renewable Energy Fund Round VIII
Grant Application – Heat Projects
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SECTION 2 – PROJECT SUMMARY
This section is intended to be no more than a 2-3 page overview of your project.
2.1 Project Title – (Provide a 4 to 7 word title for your project). Type in space below.
Angoon low-income housing pellet district heat
2.2 Project Location –
Include the physical location of your project and name(s) of the community or communities that will
benefit from your project in the subsections below.
2.2.1 Location of Project – Latitude and longitude, street address, or community name.
Latitude and longitude coordinates may be obtained from Google Maps by finding you project’s
location on the map and then right clicking with the mouse and selecting “What is here? The
coordinates will be displayed in the Google search window above the map in a format as follows:
61.195676.-149.898663. If you would like assistance obtaining this information please contact
AEA at 907-771-3031.
Angoon Biomass Project: (no address numbers) Xootz Road, Buildings 1 – 9. (4-Plex #6):
Lat/long. 57.496. - 133.947
2.2.2 Community benefiting – Name(s) of the community or communities that will be the
beneficiaries of the project.
Angoon Alaska
2.3 PROJECT TYPE
Put X in boxes as appropriate
2.3.1 Renewable Resource Type
☐ Wind to Heat ☒ Biomass or Biofuels
☐ Hydro to Heat ☐ Solar Thermal
☐ Heat Recovery from Existing Sources ☐ Heat Pumps
☐ Other (Describe) ☐
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Pre-Construction Construction
☐ Reconnaissance ☐ Final Design and Permitting
☐ Feasibility and Conceptual Design ☒ Construction
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Grant Application – Heat Projects
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2.4 PROJECT DESCRIPTION
Provide a brief one paragraph description of the proposed heat project.
A biomass district heat system will be installed to serve eight (8) multi-plex residential buildings and
one (1) community center in Angoon, Alaska. The buildings are currently heated with oil there is
currently redundancy with one oil boiler per residence and also one boiler for the community
center. The objective of this project is to reduce fossil fuel consumption and operating costs by
installing a wood-fired pellet heating plant to serve all nine buildings in the THRHA complex.
The project will entail the installation of a single biomass district heating system. This project will
reduce the cost of heat by offsetting 11,400 gallons of fuel oil with 103 tons of pellets per year. The
biomass heat system will be located on the existing building site that is owned and operated by
THRHA. Existing buildings received deep weatherization during the past 5 years. The building is
now ready for pellet heat source with many supply options including retailers located in Alaska;
Ketchikan, Prince of Wales Island and Fairbanks. This project is the result of THRHA’s significant
energy planning efforts and project prioritization, including the recent energy assessment
supported by the Alaska Wood Energy Development Task Group completed in September 2014.
2.5 PROJECT BENEFIT
Briefly discuss the financial and public benefits that will result from this heat project, (such as
reduced fuel costs, lower energy costs, local jobs created, etc.)
Displacing fossil fuel with biomass for low-income housing will lower energy costs and operations
costs. Reduced annual operational costs estimated at $22,000 will support sustainable housing for
low-income rural residents. THRHA must reduce operating costs in order to have funding to
increase public benefit by creating new programs and services for the entire Southeast community.
THRHA has established a program for eligible low-income households to apply for installation of a
single family biomass system funded by THRHA. This program will assist families and increase the
demand for pellets in the community. Added community value will be derived from pellets supply
entering the community whereby individual residents will have access to supply for residential
reduced heat.
THRHA’s priority is to reduce costs of operations by addressing high energy costs. The present
cost ($5.40/gal) of fuel oil consumes about 30% of THRHA’s operating budget. THRHA’s goal is to
reduce costs that will enable expanded services and support that includes ability for elders to age
in place living in their community of origin with a high quality of life. Cutting costs of low-income
housing benefits the public, the State and the Federal Government.
2.6 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and
source of other contributions to the project.
THRHA has completed deep weatherization on the buildings to ensure energy efficiency as the
first measure of energy conservation, substantial funds have been spent on this purpose. THRHA
seeks AEA funds in the amount of $240,592 to purchase and install the pellet residential heat
system. THRHA funds will be used to decommission (11) old oil boilers that will will be properly
disposed and THRHA funds will install (7) new oil boilers as necessary back-up to the pellet
system, THRHA will incur the costs of labor, materials, and supplies for installation of the back-up
oil boilers. THRHA will contribute in-kind match of $51,592 to the overall project, see budget
section for detail.
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Grant Application – Heat Projects
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2.7 COST AND BENEFIT SUMARY
Summarize the grant request and the project’s total costs and benefits below.
Costs for the Current Phase Covered by this Grant
(Summary of funds requested)
2.7.1 Grant Funds Requested in this application $ 240,592
2.7.2 Cash match to be provided $ 0
2.7.3 In-kind match to be provided $ 51,592
2.7.4 Other grant funds to be provided $ 0
2.7.5 Total Costs for Requested Phase of Project (sum of 2.7.1 through 2.7.4) $ 292,184
Other items for consideration
2.7.6 Other grant applications not yet approved $ 0
2.7.7 Biomass or Biofuel Inventory on hand $ 0
2.7.8 Energy efficiency improvements to buildings
to be heated (upgraded within the past 5 years or
committed prior to proposed project completion) $ 215,000 (weatherization)
Project Costs & Benefits
(Summary of total project costs including work to date and future cost estimates to get to a fully
operational project)
2.7.9 Total Project Cost
Summary from Cost Worksheet, Section 4.4.4,
including estimates through construction.
$ 292,184
2.7.10 Additional Performance Monitoring Equipment not
covered by the project but required for the Grant
Only applicable to construction phase projects
$ 5,000
2.7.11 Estimated Direct Financial Benefit (Savings)
The economic model used by AEA is available at
www.akenergyauthority.org/REFund8.html. This
economic model may be used by applicants but is not
required. Other economic models developed by the
applicant may be used, however the final benefit/cost
ratio used will be derived from the AEA model to
ensure a level playing field for all applicants.
$ $21,913 annual savings, $
(worst case scenario)
2.7.12 Other Public Benefit
If you can calculate the benefit in terms of dollars
please provide that number here and explain how you
calculated that number in Section 5 below.
$ 771,878 (20 year savings)
see sec 5
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SECTION 3 – PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information, a resume
and references for the manager(s). In the electronic submittal, please submit resumes as separate
PDFs if the applicant would like those excluded from the web posting of this application. If the
applicant does not have a project manager indicate how you intend to solicit project management
support. If the applicant anticipates project management assistance from AEA or another
government entity, state that in this section.
The management for this project is Craig Moore, VP of THRHA. Craig is responsible for THRHA
Development and Construction Management (resume attached).
Craig works closely with Robert Reimer, THRHA’s Maintenance Manager. Robert is responsible for
operations and maintenance of 600 THRHA housing units including multi-family buildings
throughout the southeast region of Alaska. Robert has been with THRHA for five years and prior
he was with the Days Inn for six years as property manager where he was responsible for $24M of
property assets. Robert manages THRHA’s 20 onsite field representatives.
THRHA Field representatives are responsible for repairing and maintaining all THRHA properties
which include-Inspections, reports, estimating, purchasing, record-keeping, scheduling, computer
data entry and all aspects of maintenance including plumbing, heating/ventilation, electrical, and
carpentry. Field reps have received formal boiler training and have advanced certifications. Russell
James is the field rep for Angoon, he has been with THRHA for 15 years and he is responsible for
the Angoon oil systems and will be responsible for maintaining the new pellet system.
THRHA has experience in operating a pellet system, a Main Energy Systems pellet boiler was
installed in August 2013 for THRHA’s 10,000SF office/warehouse building. O&M is performed by
THRHA’s maintenance department that report no problems. Field reps and THRHA’s certified
plumber have received training on operations for this system. THRHA is also mondernizing the
Kake housing facility that will be retrofitted with the same pellet system as proposed for Angoon
and will be online by February 2013.
Additionally, THRHA’s stable experience and low maintenance turn-over provides the stability and
onsite capacity to operate the newly installed system in Angoon. Russell James will maintain the
heating systems that are proposed. Russell has completed boiler maintenance training through the
oil heat institute and he has his Silver certificate, he is highly trained to maintain oil boilers,
including pumps, valves and hydronic distribution system and he is onsite in Angoon. Upon
installation, Russell will receive training on the new pellet system. Training will be provided by the
company that THRHA purchases the system and the training will be included as a component in
the pellet system RFP. THRHA continues to keep on staff a back-up certified boiler tech in the JNU
office to assist rural southeast communities including Angoon as needed.
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Grant Application – Heat Projects
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3.2 Project Schedule and Milestones
Please fill out the schedule below. Be sure to identify key tasks and decision points in in your
project along with estimated start and end dates for each of the milestones and tasks. Please
clearly identify the beginning and ending of all phases of your proposed project.
Milestones Tasks
Start
Date
End
Date
PHASE IV. CONSTRUCTION
1. Design and feasibility
requirements complete
Secure system alternatives, confirm alternative
/ impacts on existing system, incorporate
annual energy production profile for final
determinations, utilize feasibility study for
conceptual system design and integration
design, determine any technical barriers.
2 months
2. Completion of Bid documents
Prepare bid documents for award of contract
1 month
3. Vendor selection and award
Review bids, select, award contract(s), and
finalize contract agreement/terms.
2 weeks
4. Construction / Installation
Supervise construction plan, track project costs
(manage and prevent cost overruns), monitor
schedule, commissioning plan, and any
modifications to final design during
construction.
5 months
5. Integration and testing
Integrate new system with existing system that
will remain as back‐up system.
1 month
6. Decommissioning of old tanks
Plan proper disposal of old tanks and
implement plan.
1 month
7. Final acceptance,
commissioning and start‐up
Complete the final project report according to
AEA requirements.
2 weeks
8. Operations reporting
Establish updated operation and maintenance
plan, determine monitoring equipment and
ten year reporting plan to AEA.
10 years
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3.3 Project Resources
Describe the personnel, contractors, personnel or firms, equipment, and services you will use to
accomplish the project. Include any partnerships or commitments with other entities you have or
anticipate will be needed to complete your project. Describe any existing contracts and the
selection process you may use for major equipment purchases or contracts. Include brief resumes
and references for known, key personnel, contractors, and suppliers as an attachment to your
application.
THRHA’s renewable biomass energy strategy to lower the cost of heat has established several
partnerships including the feasibility study for this project completed through the support of
AWEDTG.
VP of THRHA, Craig Moore, is responsible for this project that will be contracted out for
construction. For THRHA’s portion of the project THRHA uses force account labor. With the
exception of the construction manager, it is anticipated that all other THRHA labor will be local hire.
Additional contractors for the operations plan, design and engineering of the project will be
determined according to THRHA’s policies and procurement procedures. These procurement
policies comply with existing state procurement requirements.
THRHA follows procurement policy procedures in all major equipment purchases including an RFP
process that will be utilized for award of the Angoon pellet system and construction. Additionally,
THRHA will determine the pellet supply through an RFP process. Contracts are entered upon
award of RFP response. Partnerships will be established, for the pellet delivery chain that may
include new partnerships THRHA will seek guidance of organizations such as Haa Aani, Tongass
Forest Products, NREL, and the U.S. Forest Service personnel.
3.4 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status. Please
provide an alternative contact person and their contact information.
Project Manager, Craig Moore, is proficient in project communications and recording of activites
and progress. During the course of project regular update meetings or teleconferences will be held
with contractors and AEA as requested. Meeting notes will be recorded for the project file. THRHA
will track and monitor the established budget versus actual expenditures by line item. Craig Moore
has a wealth of experience in working with contractors and community, before work begins Craig
will conduct a coordination meeting to include all key partners and community. Forecasted
meetings and reports will include; project coordination meeting, design review, notice of Intent to
construct, teleconferences and reporting by the contractor, project commissioning and close out.
Continued annual reporting will occur according to AEA requirements.
Onsite will be THRHA’s field rep, Russell James that reports directly to THRHA’s Maintenance
Manager, Robert Reimer. Data on fuel usage will be extracted from the pellet purchase agreement
and onsite data loggers will be downloaded and recorded by Russell James and provided in the
format and matrix per requirements by AEA. Due to broadband limited capacity internet linkage
may not provide remote monitoring thus electronic data will be downloaded on site and provided to
AEA via email or hard drive data storage. Russell James 907 788 3156, email rjames@thrha.org
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3.5 Project Risk
Discuss potential problems and how you would address them.
THRHA has thoughtfully prepared for installation of biomass systems by preparing and planning
during the past five years and starting with THRHA’s Juneau local pellet system that has been
monitored and examined for potential problems and how to address any issues upon installation in
rural southeast Alaska. THRHA has one year of experience in operating the pellet system in
Juneau. THRHA’s risk tolerance is minimal given the planning, tenure, capacity, and experience
that is in place. Potential problems may include; 1) breakdown of equipment that is addressed
through the contracts entered and the reliable well trained staff onsite and available from Juneau
as back-up as well as the spare parts that are kept as onsite inventory, 2) THRHA will keep in
place an oil back-up system to prevent freezing if in the event the main pellet heat system goes
down, 3) to ensure transport or supply of pellet fuel source is available, THRHA will have an
adequate 4 month supply in onsite silos, 4) the cost can’t be controlled, however THRHA
anticipates that the increased usage of pellets will keep rates intact and any increases will not
outpace fossil fuel costs given this renewable commodity source will be expected to drop in price
as more bulk demand is experienced. The project is confirmed as economically and technically
viable with simple integration into the existing hydronic heating system. The AWEDTG feasibility
study is included as supporting document to this application.
3.6 Project Accountants
THRHA manages an annual budget of $12 million and employs over 40 technical and
administrative personnel. The VP of Administration, Joyce Niven, will lead fiscal management on
this project.
VP Administration Knowledge / Experience: Joyce Niven has worked in the accounting field for
over 20 years and for the past 12 years, she has been employed by THRHA. She has a bachelors
of Science degree in business and finance from Western Washington University, Bellingham
Washington. Joyce is knowledgeable and proficient in reporting requirements and deadlines of the
various THRHA funding agencies including existing State of Alaska and IHBG grant reporting, and
account structures. Her accounting expertise as well as her experience and knowledge of THRHA
and southeast Alaska brings the THRHA Fiscal Department the ability to address, plan and handle
all accounting aspects of AEA grant accounting. Under the leadership of Joyce Niven, THRHA has
successfully closed five new construction project accounts and during the past three years, two of
these projects were closed with multiple funding sources.
VP Administration Role and Responsibilities THRHA VP Administration, Joyce Niven, will provide
oversight to the AEA grant and THRHA accounting. She will supervise Finance Manager Irene
Tupou who is responsible for all accounting functions including grant accounting that is performed
by her staff. Irene will be responsible for all accounting procedures and activities and oversee the
THRHA Grant Accountant. Irene’s role of the AEA grant will also include oversight preparation of
AEA fiscal reporting. Irene will be responsible for requesting reimbursement to the AEA project
costs and she is responsible for internal monitoring and enforcing of AEA requirements during the
grant. Her role will include adherence and coordination of fiscal reporting to AEA. Irene is a
member of THRHA management, she coordinates all aspects of project implementation with her
senior colleagues at THRHA to ensure that THRHA complies, and maintains reporting on time and
within budget.
THRHA’s Finance Manager Irene Tupou can be reached at 907 780 6868 Email: itupou@thrha.org
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3.7 Financial Accounting System
Discuss the accounting system that will be used to account for project costs and who will be the
primary user of the accounting system.
Bookkeeping functions are performed in-house using Emphasys Systems Elite, to manage fund
accounting that meets Federal requirements (OMB Circular A-133). Finance Manager Irene Tupou
is responsible for all accounting functions including grant accounting that is performed by her staff.
THRHA’s Finance Manager Irene Tupou can be reached at 907 780 6868 Email: itupou@thrha.org
3.8 Financial Management Controls
Discuss the controls that will be utilized to ensure that only costs that are reasonable, ordinary and
necessary will be allocated to this project. Also discuss the controls in place that will ensure that
no expenses for overhead, or any other unallowable costs will be requested for reimbursement
from the Renewable Energy Fund Grant Program.
THRHA financial management and internal controls provide assurance that project goals and
objectives will be met and funds will be used efficiently. To provide checks and fiscal oversight,
THRHA’s internal financial controls and policy separate duties into three financial functions
(authorizing transactions; keeping records; and handling funds). Program funds are tracked in
separate grant accounts with a project code allocated to each. Upon award of funding THRHA
conducts a grant implementation meeting and review newly established codes for associated
expenses. Only allowable expenses are coded and paid out of grant funds, the expenses are
approved by the project manager and monthly grant meetings are held among the finance staff,
project manager, and grant administrator to ensure all expenses are allowable and coded properly
according to the approved budget. THRHA also tracks grant inkind and match including labor and
expenses that are not allowable as grant reimbursement. In addition, THRHA conducts an annual
external financial audit.
THRHA will be responsible for the implementation and administration of this project. THRHA has a
Procurement Policy in place which will be applied to the procurement of all contract labor and
materials secured for this project. The THRHA Board of Commissioners, by resolution has adopted
this Policy for implementation of all THRHA projects. THRHA Policy outlines the process for both
procurement of identified goods and services required by established thresholds of the purchases
(small purchase $0-$100,000); Sealed Bids/invitation for Bids (IFB), when applicable over
$100,000; Competitive Proposals/Request for Proposals (RFP), when applicable over $100,000;
and Non Competitive (Sole Source) Proposals, as well as the methods used for purchase (request
for price quotes, request for proposals, and invitation for bids) that controls the method of
procurement.
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Grant Application – Heat Projects
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SECTION 4 – PROJECT DESCRIPTION AND TASKS
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available, in the market, to be served by your project. For pre-construction applications, describe
the resource to the extent known. For design and permitting or construction projects, please
provide feasibility documents, design documents, and permitting documents (if applicable) as
attachments to this application.
THRHA utilized the Angoon Multifamily Apartments Biomass Pre-feasibility Report (attached) as
resource for this funding application. The report identifies Angoon as a high cost energy community
that endures exorbitant electric costs (275% above the National average) thus any heat source
relying on electric as component for operating may be determined as a less feasible option. For
this proposed project a reduction in electric will occur due to decreased number of boilers and
pumps that require costly electric. Pellets are a clear choice given the cord wood supply isn’t
available locally due to logging prohibited on location that is designated as a National Monument.
Cord wood is not readily available or locally produced chips. Heat pumps aren’t viable due to high
cost of electric and insulation. Pellet biomass is the solution given ample retail supply and ease of
managing the system through the automation that a pellet system provides.
Biomass fuel does have some drawbacks. It is relatively low energy density, so transportation
costs often represent a portion of the pellet fuel price. This project is cost effective by using a high
efficiency gasification pellet boiler system and hot water thermal storage. Grant funding establishes
the economics for the project as feasible, AEA funds are necessary to make this project possible.
Additional benefits that are provided by; 1) a high efficiency, low emission wood fired system, 2)
economic impact with potential for purchase of wood pellets in State to support the regional
economy, 3) decreased dependence on imported oil by replacing 11,400 gallons of #1 fuel oil with
renewable biomass fuel, and 4) a hedge against volatility of the fossil fuel market.
4.1.1 For Biomass Project only
Identify any wood inventory questions, such as:
Ownership/Accessibility. Who owns the land and are their limitations and restrictions to
accessing the biomass resource?
Inventory data. How much biomass is available on an annual basis and what types (species)
are there, if known? Please attach any forest inventory reports
Pellet has been determined as fuel source due to no local availability of cord or chips. Imported
pellets that can be stored for a 4 month supply will limit any shortfall of pellets. The pellet supply
chain and delivery is anticipated to improve due to current southeast pellet heating strategies that
includes multiple communities converting to pellet heat that will provide economy of scale.
THRHA owns and operates the buildings proposed for this project. There are no limitations or
restrictions in accessing the biomass supply. Alaska suppliers in Ketchikan and Fairbanks are an
option as well as suppliers on Prince of Wales Island and multiple pellet retailers located out of
State that are dependable and cost effective options should increased demand absorb local
supply.
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4.2 Existing Energy System
4.2.1 Basic configuration of Existing Heating Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about the
number, size, age, efficiency, and type of generation.
The existing oil boiler system configurations
present a number of challenges for keeping
the interconnection costs as low as possible.
The overall housing complex consists of duplexes, triplexes, and quadplexes, as well as one
community center. In the multi-plexes, there is one boiler per residence, and each boiler can serve
only the residence it was meant to serve. This means that instead of nine connections (the number
of buildings), the current configuration requires 23 connections:
(4) duplexes * 2 connection = 8 connections
(2) triplexes * 3 connections = 6 connections
(2) quadplexes * 4 connections = 8 connections
(1) community center * 1 connection = 1 connection
The existing system has multiple fuel tanks (unsightly tank farm) that may pose safety issues. The
subject buildings are over 17 years old and have received retrofits to ensure maximum energy
efficiency as first measure of energy conservation.
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4.2.2 Existing Heating Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
Other options for energy are heat pumps, however, this is not a viable option due to extremely high
cost of electric and insulation. Cord wood is the most economical option for supply, however,
Angoon does not and/or has not approved local accessible supply. Pellet biomass is the solution
for THRHA given ample retail supply and ease of managing the system through the automation
that a pellet system provides.
THRHA recognizes that this project will reduce fossil fuel consumption that may have a negative
effect on the local oil supply company, however, it is not expected that the company will be at risk
of going out of business. Conversely, this project poses an opportunity for the local fuel supplier to
undertake the supply chain and provide retail pellets to absorb any loss in business as result of
pellet fuel systems displacing fuel oil consumption thus keeping the local fuel oil business strong
and viable.
4.2.3 Existing Heating Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
Residential homes in Angoon predominantly use fuel oil heat and electric is generated by fuel oil
through Inside Passage Electric Cooperative. IPEC is a source of waste heat that is used by the
local school. A small percentage of residential homes use local wood source for heat. The total oil
consumption for this proposal (nine buildings) is about 11,400 gallons per year. There is a slight
probability that the cost of local fuel may increase due to THRHA’s conversion to a biomass
system. Conversely, the introduction of biomass to the community may benefit households by
lowered heating costs for those that convert to biomass given the increased availability of pellets in
their community. Additionally, pellet demand may increase due to this project and THRHA’s
program that is available to low-income households to receive assistance for installation of a
biomass residential heating system.
The most pertinent value in the Figure below is the net useable heat content, 8,162 BTU/lb.
Because of the low moisture content (4 percent), pellets are by far the most energy-dense.
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4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address
potential system design, land ownership, permits, and environmental issues.
4.3.1 System Design
Optimum installed capacity Maine Energy System Model PES 56
Anticipated capacity factor The pellet boiler system will displace 99.96 percent of existing fuel oil
Anticipated annual generation The annual heat from biomass is 1,477,709 kBTU (output heat
from boiler, not heat content of fuel). The total capacity of the two boiler combined is 355 kBTU/h.
Multiply 355 kBTU/h by 8,760 is 3,109,800 BTU, so the boiler load factor is 0.475 on an annual
basis.
Basic integration concept See Appendix A Feasibility Study
Anticipated barriers A) System malfunction is addressed by 11 back-up fuel-oil systems. B) Pellet
Supply is addressed by 4 month storage silo in place on property.
Delivery Methods: Pellets will be delivered via the Alaska Marine Highway system by working with
the local grocer that has a large truck that is capable of hauling supply that is kept dry and is
enclosed.
Renewable energy technology The boiler technology, auto pellet boiler system, will be installed
as a self-contained unit:
• A new 8 x 34 containerized pellet boiler plant, piped and wired at the manufacturer, and delivered
to the site
• The container includes primary piping, two boilers, expansion tanks, ash container, controls as
specified, lights, and all electrical lighting and wiring – plus room for variable speed secondary
pumps, secondary pumps and a secondary heat exchanger and expansion tank
• A new slab constructed to house the container, with pipe and wiring routed to slab
• Distribution piping from the slab to each building
• Connection from the distribution piping to each of the 11 remaining boilers
• One control valve, HX and flow meter per interconnection
• The new piping will be tied into the existing systems in such a way that will always take the “wood
heat” before taking oil heat (Figure 3.2 feasibility study)
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• However, if for any reason the wood fired system cannot meet load, the existing boilers will
automatically start and fire as required to meet load
• Full design and construction administration/management services, with 7.5 percent contingency
Figure 3.1 in the section below shows the configuration, as it applies to building interconnections,
cutting the total connections to 11.
• The secondary pumps are assumed to be constant speed (they are so small, there is little energy
penalty)
• External construction management is handled by THRHA
• This local control allows the contingency to be decreased by 25 percent.
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4.3.2 Land Ownership
Identify potential land ownership issues, including whether site owners have agreed to the project
or how you intend to approach land ownership and access issues.
THRHA owns and operates the buildings and has site control on land that is required for the
biomass system and storage. This project is ready immediately upon funding award.
4.3.3 Permits
Provide the following information as it may relate to permitting and how you intend to address
outstanding permit issues.
List of applicable permits
Anticipated permitting timeline
Identify and discuss potential barriers
City of Angoon does not require any permits for this project. This project will be reviewed by the
State of Alaska Fire Marshall, THRHA will consult with the Fire Marshall and meet all requirements.
THRHA follows all State permitting requirements, if any other permits are required, THRHA will be
in compliance. There are no anticipated barriers to this project. A high efficiency, low emissions
boiler will be selected and will fall well below any emissions permitting thresholds. There are no
anticipated barriers associated with permitting the project.
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4.3.4 Environmental
Address whether the following environmental and land use issues apply, and if so how they will be
addressed:
Threatened or endangered species - none
Habitat issues - none
Wetlands and other protected areas – n/a
Archaeological and historical resources n/a
Land development constraints n/a
Telecommunications interference n/a
Aviation considerations n/a
Visual, aesthetics impacts improved
Identify and discuss other potential barriers
THRHA complies with applicable environmental standards, including without limitation applicable
laws for the prevention of pollution, management of hazardous waste, and evaluation of
environmental impacts on all THRHA projects including this proposed project for Angoon. THRHA
will complete the ER for the proposed site and pellet project that is on land that is already disturbed
and is not a wetland and will fall within the minimum footprint that would otherwise trigger corp of
engineers permitting.
Stacking issues – the new technology proposed herein burns clean with high efficient boilers. We
anticipate no negative reaction from the community on the wood smoke stack emissions that is
expected to be comparable to emissions of the new efficient boilers. This proposed project will
benefit environmentally by removing some of the many rusting fuel oil tanks that pose potential
liability of fuel spills and environment damage. Existing tanks that are needed for the fuel oil back-
up system will be inspected and replaced if required.
4.4 Proposed New System Costs and Projected Revenues
(Total Estimated Costs and Projected Revenues)
The level of cost information provided will vary according to the phase of funding requested and
any previous work the applicant may have done on the project. Applicants must reference the
source of their cost data. For example: Applicant’s records or analysis, industry standards,
consultant or manufacturer’s estimates.
4.4.1 Project Development Cost
Provide detailed project cost information based on your current knowledge and understanding of
the project. Cost information should include the following:
$292,184 Total anticipated project cost
$240,592 Requested grant funding
$ 51,592 THRHA in-kind match
$259,342 Projected capital cost of proposed renewable energy system:
Construction $70,157
Boilers $43,110
Materials & Supplies $146,075
containerization
contianer freight
boiler stack
pumps/VFDs
secondary piping/HX
distribution piping (PEX)
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insulation boards
building interconnects
slab for container
gravel fill for slab
control points
DDC control panels, HMI
programming
$ 32,842 Projected development cost of proposed renewable energy system
The source of capital costs and construction are per the AWEDTG feasibility study completed in
August 2014, see attached.
THRHA will also replace the existing (23) fuel oil boilers with one oil boiler per building, the
estimated cost is $50,000 and is not included in the above budget. The new boilers will be installed
prior to the installation of the new pellet system. The new fuel boilers will serve as back-up and
also for simplifying piping interconnection with the biomass district heating system per the
feasibility study completed that denotes that a single HX is used for the multi-plex. Although there
are still two connections that will be required for the new boiler as back-up that results in less
expensive interconnections, the number of interconnections decreases from 23 to 11.
4.4.2 Project Operating and Maintenance Costs
Include anticipated O&M costs for any new facilities constructed and how these would be funded
by the applicant.
(Note: Operational costs are not eligible for grant funds however grantees are required to meet
ongoing reporting requirements for the purpose of recording the impacts of AEA projects on the
communities they serve.)
THRHA can reduce annual operating costs for space heating and domestic hot water heating by
installing a high efficiency, low emission pellet fired district heat system for the Angoon low-rent
housing. The project will offset approximately 80% to 95% of the fuel oil use.
Operating costs for the facility are funded through a combination of IHBG subsidy funds and rental
income. THRHA has selected wood pellet as biomass fuel and is included as evaluation in the
feasibility report. Fuel prices used for evaluation (below) are $300 per ton for wood pellets. The
proposed pellet-fired DH Plant would displace over 99 percent of the current fuel consumption.
However, the existing boilers would remain in place as back-up. The table below summarizes the
energy consumption, existing and proposed, on a monthly basis.
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Potential fuel suppliers were contacted for pricing and availability of biomass fuel. Tongass Forest
Enterprises in Ketchikan supplies wood pellets as local resource as well as other up and coming
prospective suppliers as potential for purchase on Prince of Wales Island. THRHA anticipates the
cost per ton including shipping will be $330 per ton, the project continues to be feasible at this rate.
All ongoing O&M costs will be funded by THRHA through operating savings, IHBG funds and rental
income. The AWEDTG feasibility study completes a financial analysis of the existing heat
operations versus the renewable biomass heat operations. The feasibility analysis determines that
that the biomass energy project can be sustainably operated by THRHA, offering $21,913 in
annual operating savings (the financial analysis includes pellet purchase of $39,631 and
supplementary fuel oil purchase of $61,544). The project has a benefit cost ratio of 2.138 over its
lifetime and is anticipated to have a 20 year savings in the amount of $771,878.
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4.4.3 Heating Purchase/Sale
The heat purchase/sale information should include the following:
Identification of potential energy buyer(s)/customer(s)
Potential heat purchase/sales price - at a minimum indicate a price range
Proposed rate of return from grant-funded project
No waste heat to be sold. Potential buyer is a local church, feasibility has not yet been
determined. The project is sized only for THRHA heat loads and not for retail sale.
4.4.4 Project Cost Worksheet
Complete the cost worksheet form which provides summary information that will be considered in
evaluating the project.
Please fill out the form provided below and provide most recent heating fuel invoice that supports
the amount identified in “Project Benefits” subpart b below.
Renewable Energy Source
Annual average resource availability. Pellets are available on a sustainable basis with Ward
Cove production plant and interior Alaska, also in bulk from out-of-state suppliers. With multiple
providers including manufacturers in Alaska there is no resource deficiency. Supply availability is in
excess of THRHA building needs.
Unit depends on project type (e.g. windspeed, hydropower output, biomass fuel) Pellets
Existing Energy Generation and Usage
a) Basic configuration (if system is part of the Railbelt1 grid, leave this section blank)
i. Number of generators/boilers/other 23 (1 per residence)
ii. Rated capacity of generators/boilers/other 84k BTU / hr per each boiler (23 boilers total)
iii. Generator/boilers/other type Burnham
iv. Age of generators/boilers/other 17 years
v. Efficiency of generators/boilers/other Combustion 70%
b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank)
i. Annual O&M cost for labor $ 10,200
ii. Annual O&M cost for non-labor $121,868
c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the
Railbelt grid, leave this section blank)
i. Electricity [kWh] n/a
ii. Fuel usage
Diesel [gal] n/a
Other n/a
1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric
Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power.
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iii. Peak Load n/a
iv. Average Load n/a
v. Minimum Load n/a
vi. Efficiency All buildings have received deep weatherization
vii. Future trends Energy conservation
d) Annual heating fuel usage (fill in as applicable)
i. Diesel [gal or MMBtu] 11,400 gallons per year (#1 heating oil)
ii. Electricity [kWh] n/a
iii. Propane [gal or MMBtu] n/a
iv. Coal [tons or MMBtu] n/a
v. Wood [cords, green tons, dry tons] n/a
vi. Other n/a
Proposed System Design Capacity and Fuel Usage
(Include any projections for continued use of non-renewable fuels)
a) Proposed renewable capacity
(Wind, Hydro, Biomass, other)
[kW or MMBtu/hr]
355kBTU
b) Proposed annual electricity or heat production (fill in as applicable)
i. Electricity [kWh] n/a
ii. Heat [MMBtu] 1,477,709kBTU annual heat from biomass.
c) Proposed annual fuel usage (fill in as applicable)
i. Propane [gal or MMBtu] n/a
ii. Coal [tons or MMBtu] n/a
iii. Wood or pellets [cords, green tons,
dry tons]
103 tons
iv. Other n/a
Project Cost
a) Total capital cost of new system $259,342
b) Development cost $ 32,842
c) Annual O&M cost of new system $5,100 (est) the cost of labor is reduced due to the
number of boilers from 23 down to only 11 oil boilers and
1 pellet boiler.
d) Annual fuel cost $39,631 (see fig 1.5 @ $360 per ton)
Project Benefits
a) Amount of fuel displaced for
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i. Electricity n/a
ii. Heat 11,400 gallons
iii. Transportation n/a
b) Current price of displaced fuel $5.40 / gal
c) Other economic benefits Displaced fuel oil ($771,878 over 20 years) with potential
for Alaska produced product resulting in employment and
improved economic impact. This project can create a local
supply chain business for pellets for homeowners (and
also to serve THRHA).
d) Alaska public benefits See Section 5 herein. Reduced risk of oil spill. Local
residential awareness and exposure to lower cost heating
option. Increased demand and supply of biomass for
economic local impact. Reduced threat of increased living
costs on elderly population that allows aging in place and
lowered cost burden on government.
Heat Purchase/Sales Price
a) Price for heat purchase/sale n/a
Project Analysis
a) Basic Economic Analysis
Project benefit/cost ratio 2.138
Payback (years) 11.5
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4.4.5 Impact on Rates
Please address the following items related to the proposed location of the heating project. If more
than one building will be impacted, please address this information for each building.
Buildings name
THRHA Low Rent Housing
Type or primary usage of the building
Residential
Location
Angooon
Hours of operation
n/a
Single structure or multiple units
Multiple units
Total square footage
21,772
Electrical consumption per year
Heating oil/fuel consumption per year
11,400 gallons
Average number of occupants
9 buildings (18-25 occupants)
Has an energy audit been performed? When? Please provide a copy of the energy audit, if
applicable.
Yes. January 2014 the Angoon Multi-family units reported in ARIS listed by file name and
Reference ID:
(A) on the file name denotes an AS-IS rating
(P) on the file name denote a POST rating
The uploading user is listed as Tlingit Haida Regional Housing Authority WAP – THRWAP
Also attached is a map of the building, which identifies the location of each unit listed in the
ARIS upload confirmation.
Have building thermal energy efficiency upgrades been completed?
o If applicable, please provide evidence of efficiency improvements including cost and
anticipated savings associated with upgrades.
Yes. Refer to AkWarm file.
o Estimated annual heating fuel savings $82,237
If the building is not yet constructed please provide evidence of the value of planned
building envelope efficiency investments beyond typical construction practices. Include
anticipated savings associated with efficiency investments if available.
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SECTION 5– PROJECT BENEFIT
Explain the economic and public benefits of your project. Include direct cost savings, and
how the people of Alaska will benefit from the project.
The benefits information should include the following:
Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated
renewable energy project. In order for the applicant to receive credit for heating fuel
displaced the applicant must provide the most recent invoice for heating fuel purchased.
Anticipated annual revenue (based on i.e. a Proposed Heat Purchase Agreement price, RCA
tariff, or cost based rate)
Potential additional annual incentives (i.e. tax credits)
Potential additional annual revenue streams (i.e. green tag sales or other renewable energy
subsidies or programs that might be available)
Discuss the non-economic public benefits to Alaskans over the lifetime of the project
The community of Angoon currently has no pellet delivery network, a project of this size owned and
operated by THRHA will bring pellet as option for lowered cost heating to the community in the
form of pellet supply. This project will make available a supply network for local citizens to tap into
for their supply needs. Displacing fossil fuel with biomass for low-income housing will lower energy
costs and operational costs. Reduced operational costs will result in sustainable housing and
increased housing for low-income rural residents. This project will also benefit the community
through THRHA’s program that helps community members reduce their heating costs by THRHA
installing biomass heat systems for single family residences (low-income households). Added
community value will be derived from pellets supply entering the community whereby individual
residents will have access for residential reduced heat. The public directly benefits by empowering
rural residents with the ability to reside in their community of origin through lowered cost of living
while maintaining their traditional indigenous way-of-life that provides a rich value to the State of
Alaska through diversity. There isn’t a way to place a monetary value on this benefit, however, it is
clearly a substantial savings to have elderly residents reside in their own community, living by and
receiving assistance from their family versus relocating to costly Government assisted living
facilities in urban areas.
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SECTION 6– SUSTAINABILITY
Discuss the operation of the completed project so that it will be sustainable.
Include at a minimum:
Proposed business structure(s) and concepts that may be considered.
How the maintenance and operations of the completed project will be financed for the life of the
project
Identification of operational issues that could arise.
A description of operational costs including on-going support for any back-up or existing
systems that may be require to continue operation
Commitment to reporting the savings and benefits
THRHA will be responsible for the newly installed system that is expected to have a 20-30 year life.
THRHA estimates that there will not be any increase in annual maintenance with the installation
of the pellet-fired boiler. This is because the fuel consistency is so high, the material handling so
smooth, and the pellet boilers so reliable that in essence it is as close to being as automatic as an
oil fired boiler as a wood fired boiler can get. Currently the onsite maintenance representative,
Russell James cares for the oil boilers and he will continue to maintain and operate the pellet
boilers with no additional time or parts expenses incurred. The net present value and benefit to
cost calculation assume a 20 year project life; during that period, costs must be assumed to
escalate, however, by comparison to the anticipated cost of fuel oil costs, the project remains less
expensive and includes multiple benefits versus continue fuel oil use.
THRHA already maintains and has its own boiler tech on site / staff to maintain 18 boilers and has
NAHASDA funds to operate the new system. With this project the result will be less boilers to
maintain and therefore no additional cost to THRHA, in fact savings which is the goal to lower
operating cost for the subject buildings for long-term operating sustainability. While a back-up
system is not required, THRHA will install a new back-up oil boiler system at its own expense to
ensure continued operations should there be any issues with the pellet system at any time.
THRHA is committed to submitting reports as required by AEA on fuel savings and data from the
monitoring equipment that will be installed and data/reports made available to AEA. Contractors
will assist on installation of monitoring equipment and the contractor will provide a matrix for data
collection and reporting by THRHA that is acceptable to AEA.
SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS
Discuss what you have done to prepare for this award and how quickly you intend to proceed with
work once your grant is approved.
Tell us what you may have already accomplished on the project to date and identify other grants
that may have been previously awarded for this project and the degree you have been able to
meet the requirements of previous grants.
THRHA has weatherized the buildings to ensure the most important aspect of energy efficiency is
met. AkWarm audits and building shell analysis have been completed by auditor, Marquam
George. The feasibility study (attached scenario 4) for this project was completed by Greg Koontz,
PE and Bill Wall, PhD of Alaska Wood Energy Associates. THRHA is ready to proceed rapidly on
this project upon award of funding by working closely with AEA and quickly procuring equipment
through an RFP process. THRHA has a local labor pool available to begin work immediately.
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SECTION 8 – LOCAL SUPPORT AND OPPOSITION
Discuss local support and opposition, known or anticipated, for the project. Include letters of
support or other documentation of local support from the community that would benefit from this
project. The Documentation of support must be dated within one year of the RFA date of July 2,
2014.
A two day public energy workshop was conducted in January 2013 in Angoon with over 50 people
in attendance during the two days. All forms of energy were presented as education to the
audience. The predominant need expressed by the community in attendance was the need for
less costing home heat. Bill Wall conducted a public meeting to describe this proposed project
during his visit to Angoon on July 25, 2014, there was no opposition cited during the meeting.
Rightly so, there is anticipated opposition by the local fuel oil supplier that has provided
dependable service to THRHA for many years, the loss of THRHA business may have an impact
on their business. THRHA has expressed interest in working with the local fuel oil supplier to
provide the pellet supply as means to replace displaced oil business. THRHA is sensitive to this
matter and understands the challenges of operating a fuel oil business in a small community.
THRHA reluctantly pursues alternative biomass energy given the impact that this project may have
on the local fuel oil supplier, however, the necessity of reducing operating costs to serve more
Alaskans and provide public benefit requires new operating methods that reduces fuel oil
consumption.
SECTION 9 – GRANT BUDGET
Tell us how much you are seeking in grant funds. Include any investments to date and funding
sources, how much is being requested in grant funds, and additional investments you will make as
an applicant.
9.1 Funding sources and Financial Commitment
Provide a narrative summary regarding funding source and your financial commitment to the
project
THRHA commits In-Kind match in the amount of $51,592 that is derived from IHBG NAHASDA
formula funds for this project. Additionally THRHA will remove and decommission the existing 23
fuel oil boilers and replace with 11 new boilers prior to the pellet boiler installation.
9.2 Cost Estimate for Metering Equipment
Please provide a short narrative, and cost estimate, identifying the metering equipment, and its
related use to comply with the operations reporting requirement identified in Section 3.15 of the
Request for Applications.
Final determination will be made after consulting with AEA and contractors on the type of
monitoring equipment that will best meet the requirements of AEA. It is assumed that a BTU meter
on the pellet boiler will be required and electrical usage monitored and data loggers installed for
BTU output.
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Applications MUST include a separate worksheet for each project phase that was identified in
section 2.3.2 of this application, (I. Reconnaissance, II. Feasibility and Conceptual Design, III. Final
Design and Permitting, and IV. Construction and Commissioning). Please use the tables provided
below to detail your proposed project’s budget. Be sure to use one table for each phase of your
project.
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
(List milestones based on
phase and type of project.
See Milestone list below. )
$ $ $
1 2 months $6,500 $6500 NAHASDA $13000
2 1 month $1,250 $1250 NAHASDA $2500
3 2 weeks $ $1000 NAHASDA $1000
4 5 months $222,842 $10000 NAHASDA $232842
5 1 month $5,000 $0 $5000
6 1 month $ $8000 NAHASDA $8000
7 2 weeks $5000 $0 $5000
8 10 years $ $12000 NAHASDA $12000
Contingency 5% $ $11,642 NAHASDA $11642
Travel & Perdiem $ $1,200 NAHASDA $1200
TOTALS $240592 $51,592 $292,184
Budget Categories:
Direct Labor & Benefits $0 $12000 NAHASDA $12000
Travel & Per Diem $0 $1200 NAHASDA $1200
Equipment $43110 $0 $43110
Materials & Supplies $136075 $10000 NAHASDA $146075
Contractual Services $47157 $6500 NAHASDA $53657
Construction Services $14250 $2250 NAHASDA $16500
Other $0 $19642 NAHASDA $19642
TOTALS $240,592 $51,592 $292,184