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HomeMy WebLinkAboutSEAPA - Round VIII Renewable Energy Fund Grant Application Ph I and II Wind Resource AssessmentRenewable Energy Fund Round VIII � �LASKA Grant Application -Standard Form �� eiveacw .4u rt+oNnv Application Forms and Instructions This instruction page and the following grant application constitutes the Grant Application Form for Round VIII of the Renewable Energy Fund. A separate application form is available for projects with a primary purpose of producing heat (see RFA section 1.5). This is the standard form for all other projects, including Projects that will produce heat antl electricity. An electronic version of the Request for Applications (RFA) and both application forms is available online at: htto://www akaneravauthority.oro/R EFund B.htm 1. If you Head technical assistance filling out this application, please contact Shawn Calfa, the Alaska Energy Authority Grants Administrator at (g07) 771-3031 or at scalfalraaidea.org. If you are applying for grants for Mora than one project, provide separate application forms for each project. Multiple phases for the same project may be submitted as one application. If you are applying for grant Funding for more than one phase of a project, provide milestones and grant budget for each phase of the project. In order to ensure that grants provide sufficient benefit to the public, AEA may limit recommendations for grants to preliminary development phases in accordance with 3 ACC 107.606(1 ). . If soma work has already bean completed on your project and you are raq nesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are com plated and funding for an advanced phase is warranted. If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can ba downloaded or reviewed. In the sections below, please enter responses in the spaces provided, often under the section heading. You may add additional rows or space to the form to provide sufficient space for the information, or attach additional sheets if needed. REMINDER: Alaska Energy Authority is subject to the Public Records Act AS 40.26, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply. All appiioations received will ba posted on the Authority web site after final recommendations are made to the legislature. In accordance with 333 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. AEA 15003 Page 1 of 26 7/2/14 Renewable Energy Fund Round VIII ®" Q� ./a C-..u'9py� Grant Application -Standard Form �' ENEn�V ^"TMo"'TM o Receive concurrence from the Authority that the information will be kept confidential. If the Authority tletermines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. AEA 15003 Page 2 of 26 7/2/14 Renewable Energy Fund Round VIII ®� Al.-ASL'�A- Grant Application -Standard Form ��er�eaw nuTr-ioaiTv T a of Entit Fiscal Yaar End: Joint Action A en June 30 Tax IU #92-01746698 Tax Status: (] For -profit ® Non-profit (] Government (check one) Date of last financial statement audit: June 30. 20'i 3 I Officer 1900 First Avenue, Suites 318, Ketchikan, Alaska 9990t I n I one vot oosx� I mcia�nn e�aaanahvrlm n I 1.1.1 APPLICANT ALTERNATE POINTS OF CONTACT Name Tales bona: Fax: Email: sthom son sea ah dro.or 907.228.228t 907.225.2287 sthom son sea ah dro.or AEA 15003 Page 3 of 26 7/2/14 Renewable Energy Fund Round VIII ��, 81-,ASKA-, _ Grant Application -Standard Form � E�ERw..urHORn-r 1.2 APPLICANT MINIMUM REQUIREMENTS P/ease chec/c as appropriate. /f you do not to meet fhe minimum app/icant requirements, your app/ication wil/ be rejected. '1.2.1 As an Applicant, wa era: (put an X in the appropriate box) 0 An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC t 07.6g5 (a) (t), or 0 A local government, or ® A governmental entity (which includes tribal councils and housing authorities) �.2 APPLICANT MINIMUM REQUIREMENTS (coot/nuean P/ease chactc as appropriate. ® '1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant's board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant's governing authorit is necessa Indicate b checKin the box ® �.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards sat forth in the grant agreement (Section 3 of the RFA). (Indicate by checKin9 the box) ® 7.2.4 If awardetl the grant, wa can comply with all terms and conditions of the awartl as identified in the Standard Grant Agreement template at http://www.akenergyauthority.org/REFund8. html. (Any exceptions should ba clearly noted and submitted with the application.) (Indicate by checKing the box) ® '1.2.5 Wa intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. If no please describe the nature of the project antl who will ba the primary beneficiaries. (Indicate yes by checKing the box) AEA 15003 Page 4 of 26 7/2/14 Renewable Energy Fund Round VIII �, B,l. A.S_KA Grant Application -Standard Form ®� E�ERw nu rF.otirry SECTION 2 —PROJECT SUMMARY This section is intended to ba no more than a 2-3 page overview of your project. 2.� Project Titles — (Provide a 4 to 7 word title for your project). Type in space below. SEAPA Wind Resource Assessment (Phases I and 11) 2.2 Project Location — /nc/ude the physical location of your project and nama(s) of the community or communities that will benefit from your project in the subsections below. 2.2.f Location of Project —Latitude and longitude, street address, or community name. Latitude and longitude coordinates may be o6tainad from Goog/e Maps by finding you project's location on the map and than right c/icKing with the mouse and se/acting "What is hare? Tha coordinates will ba disp/eyed in the Goog/e search window above the map in a format as follows: 61.196676.-149.898663. /f you would !i/ca assistance obtaining this information p/ease contact AEA at 907-771-3031. Applicant accepted delivery of a 34-meter meteorological power ('Mat Tower') from the Alaska Energy Authority in July 20'I3 and seeks to conduct a reconnaisance and feasibility analysts for placement of the Met Tower along transmission line paths owned by SEAPA, which eMend from the City of Ketchikan, Alaska, located on the western coast of Revillagigedo Island, near the southernmost boundary of Alaska, [o the Petersburg Borough, located on the north and of mitkof Island in Southeast Alaska. 2.2.2 Community benefiting — Nama(s) of the community or communities that will be the beneficiaries of the project. The project is proposed to determine if it is feasible to use wind power to supplement the energy needs and displace diesel generation for khe communities serviced by SEAPA, which include Ketchikan, Petersburg, and Wrangell, with the long-term objective and goal of serving the power Heads of additional communities, including Kake. 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.f Renewable Resource Type ® Wind � Biomass or Biofuels (excluding heat -only) Hydro, Including Run of River (] Hydrokinetic Geothermal., Excluding Heat Pumps � Transmission of Ranewabl® Energy � Solar Photovoltaic � Storage of Renewable O other (Describe) � Small Natural Gas 2.3_2 Proposed Grant Funded Phases) for this Request (ChecK a!/ that apply) AEA 15003 Page 5 of 26 7/2/14 Renewable Energy Fund Round VIII �. �L�.�.KA . Grant Application -Standard Form ©� er-leacv .aurrtoa'ry Pra-Construction Construotion ® Reconnaissance (] Final Design and Permitting ® Feasibility and Conceptual Design � Construction 2.4 PROJECT DESCRIPTION Provide a brief ono paragraph description of the proposed project. Applicant accepked delivery of a 34-meter Met Tower from the Alaska Energy Authority in July 20'13 and seeks to conduct a reconnaisance and feasibility analysis to tl¢termine if it is feasible to use wind power to supplement the energy needs and tlisplac¢ diesel for the communities serviced by SEAPA. After the site assessment has determined the most suitable site for collection of raw wind data, the M¢t Tower will be installed to gather two (2) years of wintl data for a thorough analysis. An analysis of the wintl data and a final report will be pertormed by a qualified consultant specializing in the field. 2.6 PROJECT BENEFIT Briefly discuss the financial and public benefits that wi// resu/i from this project, (such as reduced fuel costs, lower energy costs, local jobs created, etc.) The proposed project phases will provide the information requiretl to carry out the next steps of a wind Curbine project to determine whether the wind resources are suited for integration into SEAPA's existing transmission system to provitle supplemental power antl displace diesel generation for the communities of Ketchikan, Petersburg, and Wrangell. SEAPA recognizes that additional interties may be built to sarv¢ communities, including Kake, and additional generation resources will be required to serve those loads. A feasibility study will be necessary to determine if viable wind resources era present along the existing SEAPA transmission corridor. If wind resources are determinetl by the study to be adequate and at locations where the construction and maintenance of wind Turbines are feasible, the following benefits may be realized: • Displaces tliesel generation • Reduces carbon emissions . Adds energy in winter months when it is most neetletl • Provides energy source diversification Provides a bridge solution to meet near -term generation needs, allowing more time to develop the next increment of hydro • Increased awareness for residents of the communities currently being served, and future communities that may be served, with a greater understanding of whether wind generation can play a role in providing renewable energy within the SEAPA region antl the extent of this role • The State of Alaska benefits from wind resource Information obtained For the Southeast Alaska region 2_6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sourbes of fuhds, and the nature and source of other contributions to the proj®ct. Phase !: SEAPA requests funding of $20,729.50 with a 50'/o cash match of $'18,755.50, and in -kind contribution of $2,456 from SEAPA for a total cost of $4'I ,941 for Phase 1 of its project. Phase /!: SEAPA requests funding of $68,0'12.00 with a 50^/n cash match of $59,630.00, and in -kind contribution of $'I,000 from SEAPA for a total cost of $'128.642 for Phase II of this project. AEA 15003 Page 6 of 26 7/2/14 Renewable Energy Fund Round VIII ��, pl__,p_SKL�.ilii Grant Application -Standard Form �-elaeaw Atrrl-IoniTv Project Phase Requested Grant Fundin SEAPA 50 % Cash Match In -Kind Contribution Totals I $20,729.50 $'18,755.50 $2,456.00` $4'1,94t.D0 II $68, O'12.00 $59 630.00 $'I,000.00-' $'128 642,00 Totals $88,74'I .50 $78 385.50 $3 456.00 � � � 'storage fees from l/f'!/20'!3— 90/Ot/20>4 for housing Mat Tower@ $'!55/mo. "SEAPA administrative fees SEAPA's in -Kind contributions to the project are estimated at $3,456, which inclutle storage fees to house the tower and adman istretiva oversight of the project. To further support the SEAPA team in project delivery, a qualified consultant will be selected. The bulk of the analysis effort antl some of the project management at the task level will be provitletl by She consultant. Total cost of this project, which includes SiEAPA's 50^/a cash match and in -kind contribution is $'I70,583. 2.7 COST ANO BENEFIT SUMMARY /nc/ude a summary of grant request and your projact's tote/ costs and benefits ba/ow. Costs for the Currant Phases Covered by this Grant 2.7.f Grant Funds Req wasted In this application $88,74'1.50 2.7.2 Cash match to ba provided $78,385:50 2.7.3 In -kind match to ba provided $ 3,458.00 2J.4 Other grant funds to be provided $O 2.7.5 Total Coats for Requested Phases of Project (sum of 2.7.f through 2.7.4) $'170,583 Project Costs 8. Benefits (Summary of tote/ project costs inc/uding woNc fo data and future cost estimates to get to a fu//y oparationa/ project) 2.7.7 Total Project Cost Summary from Cost Wor/csheet, Section 4.4. 4, includin estimates throw h construction. $ t70,583 2.7.6 Additional Performance Monitoring Equipment not (N/A) covered by the project but raq wired for the Grant On/ a /icab/e to construction base ro'ects 2.7.9 Estimated Olract Financial Banaflt (Savings) (to be detarm inetl) The economic mode/ used by AEA is avai/ab/a at www akenarovauthonty.oro/REFundB.htm/. This economic mode/ may be used by app/icants buf is not re wired. Other economic models davelo ed b the AEA 15003 Page 7 of 26 7/2/14 R¢newabl¢ Energy Fund Round VIII iJ�', � L A�KA�� Grant Application -Standard Form � ��' enleaw nuTt,on'ry app/icant may ba used, however the fine/ benafit/cost ratio used wi!/ be derived from the AEA mode/ fo ensure a /eve/ /a in fie/d for a!/ a /icants_ 2.7.'1 O Other Public Bansflt (to be determined) /f you can calcuJata the benefit in terms of do/lore p/ease provide that number here and axp/ain how you ca/cu/ated that number in Section 5 be/ow. Note: This grant app/ication is for a wind resource assessment and therefore estimates of any future wind generation are inappropriate. SECTION S —PROJECT MANAGEMENT PLAN Describe who wi!/ be responsib/e for managing the project and provide a plan for successfuuy Tall us who will be managing the project for the Grantee and include contact information, a resume and references for the managar(s). In the electronic submittal, please submit resumes as separate POFs if the applicant would like those excluded from the web posting of this application. If the applicant does not nave a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government SEAPA would provitle overall project management and oversight. To fu nher support the SEAPA team in project delivery, a qualified consultant who specializes in the field would be selac[etl. The bulk of the analysis effort and some of the project management at the task level would ba provitletl by the consultant. Eric Wolfe, a SEAPA employee, antl current Director of Special Projects, will be the Project Manager. Mr. Wolfe has 26 years of utility engineering and management experience. Mr. Wolfe has advised utilities on: hydro turbine and hydroelectric plant sizing, lost revenue effects resulting from relicensing mitigation, forward production and cost estimates, and system operations. Mr. Wolfe's resume is includetl with this application in Attachment A hereto. 3.2 Project Schad ula and Milestones Please TII out the schedule below. Be sure to identify key tasks and decision points in in your project along with estimated start and and dates for each of tna milestones and tasks. Please clearly identify the beginning and andin9 of all phases of your proRosed project. ..�____ r=.. ___� r_� ____...,_.a i�r ___. v.,.. _... �_. ..,a.a ,a a:«:,__..ter �.....� a� ..00,a e,a Milestones Taaka Start Data End Date Acceptance of Delivery of Met Storage arrangetl for Met Tower pending Towerb SEAPA fundin antl installation 7/t 9/20t3 O7/20t5 Project scoping and consultant Davalop and issue RFP for bids solicitation 07/20t5 06/20t5 Site assessment preparation and Review GIS shapefiles, existing reconnaisance transmission right-of-ways, aerial photographs, contours/elevations, and additional wind data that may be available in SEAPA's grid to determine laeement of Mat Tower 09/20'I5 Og/t 5/20t 5 Permitting After suitable location for Met Tower is Og/t5/20t5 t0/3t/20t5 AEA 15003 Page 8 of 26 7/2/14 Renewable Energy Fund Round VIII ® �L.AR�A--. Grant Application -Standard Form ®�'E^'Ef�'""u,-NOA�,-r identified, determine whether SF-299 form needed if site is on federal lantls; conduct research to determine if permit approvals required on state lands; review SEAPA's existing Special Use Permit 8. Eas¢ments if suitable location is identified within and existing transmission ROW or FERC boundary associated with SEAPA's hydro facilities. Determine whether NEPA process is requiretl for installation of the tower. Met Tower Installation Determine whether brush clearing (Installation is weather dependent needed at site for installation; raise tower depending on site selected for into place; calibrate and test all installation. associateda ui mant tt/O'I /20'IS 19/07/2015 Wind Data Collection (two-year Collection, quality -control, and archival of period) all wind data from project site. Monitor quality and status of collected data; equipment failures to be flagged and identified through secure web portal to reduce data loss; data quality controlled and brief report produced to summarize data collected on a regular basis, subject to weather restrictions. tf/07/20'16 '1'1/07/20'IS Wind Resouroe and Assessment Complete wind resource assessment to Reporting be pertormed including review of meteorological program, analysis of wind resource characteristics, climate adjustment, aMrapolation to hub height, and estimation of wind resource uncertainty. Provide comprehensive wind resou roe report for onsite Met Tower, to include detailed tlescription of the wind resource assessment and uncertainties (detailed tables and charts summarizing meteorological data to ba included 'I'I /07/2018 'I t/'14/20'18 3.3 Project Resources Describe the personnel, contractors, personnel or firms, equipment, and services you will use to accomplish the project. Include any partnerships or com mitmants with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or wntracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your applicat on. The primary personnel for both phases of this project will be consultants with previous wind power experience, who are familiar with SEAPA's transmission line path and the Southeast Alaska ar¢a in general, and have the resources available to conduct a wind site assessment, analysis of the permitting and any environmental studi¢s that will be required, installation of the Met Tower, collection of raw data, and analysis of the data to prepare a wind assessment report. SEAPA staff will Seam up with these consultants through all phases to see the project through to com elation. AEA 15003 Page 9 of 26 7/2/14 Renewable Energy Fund Round VIII � �L�S.KA Grant Application -Standard Form �> eLlEaw auTlyoalry SEAPA staff and their role in the project inclutle: D Trey Acteson, Cfliaf Executive Orfcer, would act as Project Executive and will maintain ultimate authority programmatically antl financially. Eric Wo/f¢, Director of Special Projects, would leatl the project management team consisting of SEAPA staff and consultants/contractors. Together with his team, Mr. Wolfe would provide coordination of the installation of the Met Tower antl permitting requirements. Stave Hanson, Oparafions Manager, woultl provitle technical assistance and information on the existing transmission line paths, possible issues, antl accessibility for the wintl sit¢ assessment. > Kay K¢y, Controller, would provide support in accounting, pays tiles, and financial reporting in accordance with AEA guidelines. Sharon Thompson, Executive Assistant, would prepare contract documents, arrange travel to project site, effect communications with consultant, and assist Controller in tracking project activities for grant reporting. The resumes of Trey Acteson, Eric Wolf¢, antl Kay Key are included in Attachment A to this application. 3.4 Protect Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. Please provide an alternative contact parson and their contact information. SEAPA's project manager will communicate with consultant to effect milestones during both phases of the project. SEAPA's Project Manager and Operations Manager will travel with consultant to overse¢ installation of the Met Tower. Consultant will collect wintl tlata for 24 months and provitle regular summary reports to SEAPA, which will be available for download t5 days after the close of each month. Reports will include wintl sp¢etl and shear averages at [he primary monitoring level, wind speed averages at all other monitoring levels, wind speed eMremes antl standard deviations at the primary monitoring level, time and anergy- weightetl wintl tlirection rose, and plots of daily average speeds and diurnal variation. Authority will be informed of the status via project progress reports to be submittetl to the Authority in accordance with AEA guidelines. Alternative contact person: Sharon Thompson, Executive Assistant, Southeast Alaska Power Agency, t900 First Avenue, Suite 318, Ketchikan, Alaska 9990t; Ph. 90T.228.2281; Email sthom osonCrllseapahvdro.orc. 3.6 Project Risk Discuss potential problems and how you would address them. Remote areas in Southeast Alaska may present problems in project logistics and placement of the Met Tower. Ativerse weather coultl also cause project delays; however, an experienced consultant contractor, familiar with Alaska weather conditions, would be selectetl. Good team planning and reliance on local Knowledge about conditions along SEAPA•s transmission line would help mitigate any risks. Any environmental permitting issues would be mitigated by hiring an environmental consultant familiar with permitting wind projects in Alaska. Early consultations with agencies would occur in order to flesh out location, avian concerns, including specific species, and mitigation issues. The consultant woultl work openly with agencies antl conduct studies as appropriate. Although we baliev¢ a Met Tower is a minimal ¢nvironmen[al risk, the consultant would tletermine whether any National Environmental Policy Act (NEPA) documentation will be required. 3.6 ProJaot Accountants) AEA 15003 Page 10 of 26 7/2/14 Renewable Energy Fund Round VIII �. q�QSK�,-�_�. Grant Application -Standard Form ©i el�eaw a.urr-Iola Iry Tell us who will be pertorming the accounting of this Project for the Grantee and include contact information, a resume and references for the project accounts nt(s). In the electronic submittal, please submit resumes as separate PDFs if [he applicant would like those excluded from the web posting of this application. If the applicant does not have a project accountant indicate how you Kay Key, ConVoller Southeast Alaska Power Agency '1900 First Avenue, Suite 3t8 Katchikan, Alaska 9990t Ph. 907.225.228'1; Fax 907.225-2287; Email: kkevCc75eapahvdro.orc Ms. Key's resume is attached in Attachment A hereto. 3_7 Financial Accounting System Discuss the accounting system that will ba used to account for project costs and whom will The accounting system is Quickbooks, and it is used solely by the Controller and Administrative Assistant. All grant -related invoices are assigned to grant expense cotles and assigned to a Class that identifi¢s the grant. 3.8 Financial Management Controls Discuss the controls that will be utilized to ensure that only posts that era raasonabls, ordinary and necessary will b¢ allocated to this project. Also discuss the controls in place that will ensure that no expenses for overhead, or any other unallowable costs will be requested for reimburs¢m¢nt from the Renewable Energy Fund Grant Program. Tha Controller administers grants; upon issuance, grant guidelines are reviewed by the Controller who shares that information with all staff involved in grant activity. All invoices, inclutling those for grant -related expenditures, are coded to grant expense codas, assigned to the corr¢sponding grant and approved by SEAPA's Chief Executive Officer. The Controller is responsible for grant reporting antl revi¢ws each invoice chargatl to the grant prior to requesting reimbursement under the grant. Neither the Controller nor the Administrative Assistant, who have access to the accounting system, may approve invoices for payment. SEAPA undergoes annual autlits pertormed by indepentlent auditors and is subject to state single audits. SECTION 4 —PROJECT DESCRIPTION AND TASKS The lave/ of information wil/ vary according to phasa(s) of the project you propose to undertaKe with grant funds. !f some worK has a/ready bean comp/etad on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are 4.7 Proposed Energy Resource Describe the potanti al ¢xtent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be servetl by your project. For pre -construction applications, describe the resource fo the extant known. For design and permitting or construction projects, please AEA 15003 Page 11 of 26 7/2/14 Renewable Energy Fund Round VIII �`. AI A�L�� Grant Application -Standard Form � ENER�V auTl-ioH'T�. provide feasibility documents, design documents, and permitting documents Cif applicable) as attachments to this application. For a wind project to be successful there is a clear neetl to ensure that an adequate wind resource is available. Indicators of success includ¢ the use of reliable turbines, a high wind class, and favorable environmental conditions. It is critical to have a full and detailed wind site assessment for placement of the Met Tower to determine whether a strong wind resource is available to produce a high capacity factor to meet expectations. The wintly, rainy climate of Southeast Alaska is strongly influenced by the Pacific Ocean and coastal mountains. It is prudent to conduct a wind assessment along SEAPA's transmission line corridor io flesh out untappetl wind resources that have not bean previously studied. The quality of the wintl resource will be analyzed to ensure that it is compatible with wind generation development. While wind resou rcas in Southeast Alaska contlucive to generation may or may not be present, the synergistic r¢lationship of wind generation with existing hydro is ¢nticing. Hydro can pick up the load when wind falters and the wind energy contributes by allowing the hydra plants to conserve water by not operating when wind energy is available. Kotliak Electric Association installed wintl turbines to supplement their existing hydro from Terror Lake and this project has bean remarkably successful. While development of wind and hydro are ongoing, another plausibl¢ source of energy that could be developed is geothermal; however, the closest source that coultl be tapped which is close enough to tie into SEAPA's existing Swan-Tyee Intartie is Ball Islantl. Although the property is currently up for sale, the owners had applied for three geothermal leases which were pending a consent determination from the BLM for issuance. Actual development of geothermal would take years pending the permitting process. No geotechnical drilling to determine whether geothermal resources era present at that site has yet been undertaken. As discussed in the AEA's Renewable Energy Atlas of Alaska, significant utility -scale solar generation is unlikely in Alaska due to high capital costs antl low annual solar power output. While biomass used for heating is an exciting and welcometl technology in the SEAPA region, the production of power from biomass is questionable due to a myriad of issues inclutling environmental and supply-sitle concerns. A careful look at the biomass energy pros and cons reveals that it is far from the perfect energy source, but is still vary promising as a replacement for the fossil fuels currently in use for heating. 4.2.1 Basic configuration of Exlsiing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the AEA 15003 Page 12 of 26 7/2/14 Renewable Energy Fund Round VIII ©� A ^-. Grant Application -Standard Form � eNerxGV AUTI-ioalTv— EXISTING GENERATION KETCHIKAN, PETERSBU RG, AND WRANG ELL Types Vear Installetl MW/kw Ca acit Averages H dro Ene MWh SEAPA HYDRO Swan Lake Plant 25 MW 76 000 MWh Unit 7 Francis 7983 72.5 MW Unit 2 Francis 7983 72.5 MW T ae Lake Plant 25 MW 720 000 MWh Unit 7 Peiton 7984 72.5 MW Unit2 Pelton 7984 t2.5 MW KETCHIKAN PUBLIC UTILITIES KPU HVDRO Katchikan Plant 4.2 MW 22,500 MWh Unit 3 Francis 7923 2.4 MW Unit4 Francis t936 7.4 MW Unit 5 Francis t957 7.4 MW Silvis Plant Francis 7967 2.7 MW 72 800 MWh Beaver Falls Plan[ 5 MW 43,40D MWh Unit 7 Patton 7946 7904 7 MW Unit 3 Pelton 7954 2 MW Unit4 Patton 7954 2MW KPU DIESEL Baffle Power Plant 23 MW Unit 7 Diesel 7969 3.5 MW Unit2 Diesel 7969 3.5 MW Unit 3 Diasal 7976 5.5 MW Unit4 Diesel 7998 t0.5 MW North Point Hi ins 3.2 MW CAT 7 Diesel 2005 7.6 MW CAT 7 Diesel 2005 7.6 MW PETERSBURG MVNICIPAL POWER S LIGHT PMPB.L HYDRO Blintl Slough Hydro (`In 7932, a new stainless steel runner was installed on Pelton wheel Pelton 7955^ 7.75 MW 73,000 MWh PM PS.L Diesel 77-8 MW Unit 7 Diesel 7965 7,200 KW Unif 2 Diesei 7979 580 kW Unit 3 Diasal 7979 680 kW Unit4 Diesel 7972 2.7 MW Unit 5 Diesel 7994 2.5 MW Unit6 Diesel 2000 2.5 MW Vnit7 Diesel 2072 2.25 MW WRANGELL MUNICIPAL.LIGHT SPOWER WMLSP WMLBP Diasal 8.5 MW Unit 2 Diesel 2007 2.0 MW Unit 3 Diesel 2003 2.0 MW Unit 4 Diasal 2002 2.0 MW Uni[ 5 Diesel 7982 2.5 MW AEA 15003 Page 33 of 26 7/Z/14 Renewable Energy Fund Round VIII �,. AL�.SKA - Grant Application -Standard Form �� Er�eacv nUTHori'T-r SEAPA's existing energy resources include the Swan Laka and Tyee Lake Hydroelectric Projects. With the completion of an intertie in late 200g, Ketchikan, Wrangell, and Petersburg era interconnected with a SEAPA-owned transmission system. Power from the Swan and Tyee projects are delivered to the three communities pursuant to a Long -Term Power Sales Agreement. Ketchikan Public Utiliti¢s (KPU) owns and operates the Ketchikan Lakes, Beav¢r Falls, and Silvis Lakes Hydro Projects. KPU maintains four peaking/standby diesel genarato rs at its Bailey Powerhouse and two other diesel generators at its North Point Higgins Substation. The tliesel genarato rs provide power to the community in times of low reservoir levels, hydro maintenance periods, and for emergency use during outages. Petersburg Municipal Power 8. Light owns the Blind Slough Hytlroelectric Project and also has seven back- up diesel generation units; Wrangell Municipal Light 8. Power has four back-up diesel units - The anticipatetl effect of wind power woultl b¢ less use of diesel fuel for electrical power generation during energy and capacity shortfalls. 4.2.2 Existing Energy Resources Usad Briefly discuss your understanding of the existing energy resourc¢s. Include a brief discussion of any impact the project may have on existing energy infrastructure and resourcea. Existing generation resources are desribed in Section 4.2.1. 4.2.3 Existing Energy MarKat Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. Rates and Ag reamants: As stated above, SEAPA owns the Tyae and Swan Lake Hydroelectric Projects, as well as transmission lines connecting Petersburg, Wrangell, and Ketchikan. Energy is sold to the communities pursuant to a Power Sales Agreement. Total energy capacity from hydro resources within the region is very close to being fully subscribed and Ketchikan has had to use diesel generation to su pplament existing hydro availability. The cost of wind generation is unknown at this point and will be tleterminetl in future studies. While SEAPA antl its member utilities are currently exploring the tlevelopment of new hydro resources, wind may provide an additional renewable resource at a price competitive with new hydro. 4.3 Proposed System Describe the system you era intending to develop and address potential system design, land Provitle the following information for the proposed renewable energy system: A description of renewable energy technology specific to project location Optimum installed capacity Anticipated capacity factor Anticipated annual generation Anticipated barriers Basic integration concept Delivery m¢thods AEA 15003 Page 14 of 26 7/2/14 Renewable Energy Fund Round VIII ��, A1-ASK:E�-._ _ Grant Application -Standard Form � eN caw AurHonrry Renewable Enerey Technology: Wind because of its synergistic value with hydro, is a viable option for the SEAPA region which ne¢ds to b¢ fully explored. Once it is determined if there are sites at which wind power can be economically developed, aq ditional studies will be undertaken to determine the type of turbines to be installed. O t 1 tall d C "t /A f t d C b F t /A f t tl A I G £ The purpose of soliciting grant funds is To gather background information and feasibility to plan a futu r¢�alternatiye energy facility. Anticipated capacity and generation would be examined in future studies fora number of turbine types to determine the best option for the communities served by SEAPA. Ant'cipatetl Barriers: The potential barriers to success of this project include weather, permitting, access, and new transmission infrastructure. Weather is a minor barrier and does not pose a threat to completion of this project. Permitting, based on an initial investigation, does not appear to be a significant hurdle to completing this project, although the Roadless Rula on USES lands could be an obstacle. Site control should not be difficult to obtain with support of SEAPA's member communities. Bas'c Intearat'on Conceot/Oeliyery Methods. If future studies determine wind to be a viable resource, then wind turbines woultl neatl to interoonnect with SEAPA's existing power grid. Itleally, potential wind sites need to be located as close as possible to existing transmission infrastructure. If it is deTermined that wind energy can be dey¢loped, SEAPA will proceed with a request for Phase III funding for final design and permitting in the next round of the Renewable Energy Fund Program to determine how power from a wind turbine woultl be integrated and tleliyered into SEAPA's existing elactncal system. The tleliyery method would ba examined to assure that the appropriate to rbine is utilized for SEAPA's system. 4.3_2 Land Ownership Identify potential lantl ownership issues, including whether site owners have ag read to the project or how you inland to approach lantl ownership and access issues. S EAPA's consultant will conduct a thorough and appropriate assessment to determ ins land ownership issues and what steps will need to be taken to assure that authorisation antl permits can be obtained from current land owners. 4.3_3 Permits Provide the following information as it may relate to permitting and how you intend to adtlress outstanding permit issues. List of applicable permits Anticipated permitting timeline Identify and discuss potential barriers Once a suitable location for installation of the Met Tower is identified. SEAPA will work with its consultant to conduct additional researoh to determine what permit approvals are required. If the site is on federal lands,. an SF-299 form (Application for Transportation 8. Utility Systems 8. Facilities on Federal Lands) may ba needed. If it is located on State lands, additional research will need to be conductetl to identify the permit approvals needed. If a suitable location is identified within an existing right-of-way or FERC boundary associated with SEAPA's hyd rofacility, SEAPA will neetl to review its existing special use permits and easements to assure compliance. The permitting timeline is anticipated to take three months; however, if the National Environmental Policy Act (NEPA) permitting is required, the approval process may take several months depending on the installation location. AEA 15003 Page 15 of 26 �/2/14 Renewable Energy Fund Round VIII �, ,A1 AS,�q Grant Application -Standard Form ®�' ENERGY "uTPCR'TM 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed: Threatened or endangered species Habitat issues Wetlands and other protected areas Archaeological and historical resources Land development constraints Telecommunications interference Aviation considerations Visual, aesthetics impacts Identify and discuss other potential barriers The phases in this project are preliminary to determining the feasibility of a wind turbine for which [hers would be more environmental studi¢s needed than what are anticipated from th¢ installation of a Met Tower to collect raw wind tlata. During the permitting phase of this project, SEAPA's consultants will contluct a sifa- specific assessment and tlevalop a plan to address any environmental impacts prior to installation. Minimal Impacts are anticipated. 4.4 Proposed Naw System Costs and Projeoted Raven uas (Total Estimated Costs and Projected Raven ues) The level of cost information provided will vary according to the phase of funding raq nested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants records or analysis, industry standards, consultant or man ufacturar's estimates. Provide detailed project cost information based on your current knowletlge and understanding of the project. Cost information should include the following: Total anticipated project cost, and cost for this phase . Req nested grant funding Applicant matching funds —loans, capital contributions, in -kind Identification of other funding sources . Projected capital cost of proposed renewable energy system The following table provides detailed project cos[ information: Project Phase Requested Grant Fundin SEAPA 50% Cash Match In -Kind Contribution I $20.729.50 $t6,755.50 $2,456' 11 $68,Ot2.00 $59 630.00 $t,000" Totals $88.74t.50 $78,385.50 $3,456 Total $4t,94t $t 28,642 'storage fees from 7/t t/20t3 through t0/Ot/20t4 for housing Met Tower ($t55/mo.) "SEAPA administrative fees identification of Other Funding Sources: None Projected Capital Cost of Proposed Renewable Energy System: N/A -Feasibility Study Projected Dev¢lopment Cost of Proposed Renewable Energy System: N/A —Feasibility Study AEA 15003 Page 16 of 26 7/2/14 Renewable Energy Fund Round Vlll �� ,p L.��,�� Grant Application -Standard Form �- enlenGV AUTrIonlTv 4.4.2 Project Operating and Malntenanca Costs Include anticipated O&M costs for now facilities constructed and how these would b¢ funtled by the applicant. (Nofe: Oparationa/ costs era not a/igib/e far grant funds however grantees are required to meet ongoing reporting requ/rements for the purpose of reporting impacts of projects on the communities they serve.) ORM costs will be developed during follow-up feasibility studies if it is determined from [he wind site assessment that there are areas that can be developed to utilize wind energy. SEAPA will pay for these costs, which will be included in the blended Wholesale Power Rate. 4.4.3 Power Purchase/Sale Tha power purchase/sale information should include the following: Identification of potential power buyers)/customar(s) Potential power purchase/sales price - at a minimum indicate a price range Proposed rate of return from grant -funded project SEAPA sets a Wholesale Power Rata (WPR) each year, which is the rate its member communities pay for SEAPA-delivered energy. Any wind energy developed woultl be blended into the overall SEAPA resource generation portfolio. 4.4.4 Project Coat Workshaet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. P/ease Ti// out the form provided be/ow. Renewable Enar9y Source Tha Applicant should demonstrate that the renewable energy resource is available on a average resource availability. biomass Existing Energy Generation and Usage a) Basic configuration (if system is part of the Railbelt� grid, leave this section blank) i. Number of generators/boilers/other Sae Existing Generation Table, Section 4.2.t ii. Rated capacity of generators/boilers/other iii. Ganerato r/boilers/other type iv. Age of generators/boilers/other TM1e RailbelY gnd connects all customCrs of Chugach Electric Association, Homer Elec[rlc Association, Goltlen Valley ElectClc Association, fM1e City of Seward ElecCric Department' Matanuska Electtic Assoclaflon and Anchorage MUNclpal LIgM1t antl Power. AEA 15003 Page 17 of 26 7/2/14 Renewable Energy Fund Round VIII ®� ol.__o�K4-____ Grant Application -Standard Form �:er/eaGv nuTi-+oa'TM v. Efficiency of generators/boilers/other b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank) i. Annual 08M cost for labor .02 ($/kWh) ii. Annual O&M cost for non -labor .035 ($/kWh) (existing SEAPA generation 8 transmission c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the Railbelt grid, leave this section blank) i. Electricity [kWh] 274,096,OD0 kWh (2013 loatl —system wide) ii. Fuel usage Diesel [gal] 840,000 gallons (2015 projection) Other iii. Peak Load iv. Average Load v. Minimum Load vi. Efficiency 52.4 MW (01/17/2012 � 4 PM) 31.41 MW (2012 average) 19.74 MW (OS/25/2012 � 3 AM) .B6 water —wire n vii. Future trends The South¢ast Alaska Integrated Resource Plan (SEIRP) contains a reference case load forecast for the SEAPA region which was developed by Black & Veatch. This reference case (between the high and low cases) shows a. steep dse in loads until 2016, then a constant .5 % escalation until 2030; after 2030, an annual escalation of .25 % is usetl. d) Annual heating fuel usage (fill in as applicable) i. Diesel [gal or MMBtu] N/A ii. Electricity [kWh] iii. Propane [gal or MMBtu] iv. Coal [tons or MMBtu] v. Wood [cords, green tons, dry tons] vi. OYher a) Proposed renewable capacity N/A —feasibility study (Wind, Hydro, Biomass, other) [kW or MMBtu/hr] b) Proposed annual electricity or heat production (fill in as applicable) i. Electricity [kWh] ii. Heat [MMBtu] c) Proposed annual fuel usage (fill in as applicable) i. Propane [gal or MMBtu] ii. Coal [tons or MMBtu] AEA 15003 Page 18 of 26 7/Z/14 Renewable Energy Fund Round VIII �: B,l- -AKA Grant Application -Standard Form ®� ENERGY auTr/oa'ry iii. Wood or pellets [cortls, green tons, cry tons] iv. Other Project Cost a) Total capital cost of new system N/A —feasibility study b) Oavelopment cost c) Annual OB.M cost of new system d) Annual fuel cost Project Benefits a) Amount of fuel displaced for i. Electricity N/A —feasibility study ii. Heat iii. Transportation b) Current price of displaced fuel c) Other economic benefits d) Alaska public benefits Power Purchase/Sales Prfce a) Price for power purchases/sale N/A —feasibility study Project Analysis a) Basic Economic Analysis Project benefiVcost ratio Payback (years) 4.4.5 ImpaGi on RaL63 Briefly explain what if any effect your project will have on electrical rates in the proposed benefit area. If the is for a PCE eligible utility please discuss what the expected impact would be for both on rates will be calculated in a later phase of the project if it is determined to be feasible. AEA 15003 Page 19 of 26 7/2/14 Renewable Energy Fund Round VI11 �" /�.1- .0_C�P�.-- Grant Application -Standard Form �-1=raer3w Aurr-ioalTv SECTION 5— PROJECT BENEFIT Explain the economic and pub/ic benefits of your project. /nc/ude direct cost savings, and how the people of Alaska wi/! benefit from the project. The benefits information should include the following: • Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated renewable energy project • Anticipated annual revenue (based on i.e. a Proposed Power Purch asa Agreement price, RCA tariff, or cost based rate) Potential additional annual incentives (i. e. tax credits) Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) Potential Annual Fuel DisplacemenT This is primarily a feasibility study to determine if adequate wind resources are present within the SEAPA region. Detailed analysis of fossil fuel or diesel generation d isplacemant will be determined if this initial study produces positive results. The primary goal of SEAPA and the region is to use renewable resources, including hydro antl wind, to the maximum extent possible and reduce diesel generation to the lowest extent possible. Anticioa[ed Annual Revenue: Because this project is in the wind site assessment stage, revenue and incentives are unknown. Non -economic Public Baneflts: The anticipated benefits of installing wind turbines would be providing a renewable energy alternative, decreased pollution from fossil fuel use, pilot project for other communities in the Southeast Alaska area, and further understanding of the wintl resource in Southeast Alaska. Data acquired from this study could assist other Southeast Alaska communities understand their potential resource. 6.1 Public Banaftt for Projects with Privet® Sector Sales Projects that include sales of power to private sector businesses (sawmills, cruise ships, mines, etc.), please provide a brief description of the direct and indirect public benefits derived from the project as well as the private sector benefits and complete the table below. See section 1 .6 in the Request for Applications for more information. Not applicable as SEAPA only sells power to its three member utilities. Renewable aner resource availabilit kWh er month Estimated salea kWh Revenue for displacing diesel generation for use at rivets sector businesses $ Estimated sales kWh R®venue for displacing diesel generation for use by the Alaskan ublic $ SECTION 6—SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum: Proposed business stru ctura(s) and concepts that may be considered. AEA 15003 Page 20 of 26 7/2/14 Renewable Energy Fund Round VIII ®`'_ Ol_-��KA.-_ _-. Grant Application -Standard Form � 'ENERGY AUTHORITY How you propose to finance the maintenance and operations for the life of the project Identification of operational issues that could arise. A description of operational costs including on -going support for any back-up or existing systems that may be require to continue operation Commitment to reporting the savings and benefits The Met Tower will not be in operation after the project is completed. It could be used in another area in the region if it is determined in the site assessment that there will be more than one area where it could be utilized along SEAPA's tyransmission path, or shipped to other communities in the region. SECTION 7 —READINESS 8 COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this awartl and how quickly you intend to proceed with work once your grant is approved. T011 us what you may have already accom plishad on the project to date antl identify other grants that may have been previously awarded for this project and the degree you nave been able to meat the requirements of previous grants. SEAPA staff has spent considerable time researching wind power for the grant funtling requested and has received a schedule and cost estimate from a consultant for both phases of the project. Once funtling is secured, SEAPA is fully capable of providing all financing/accounting services and responsibilities required by the AEA. SEAPA will be prepared to proceetl with the worK within approximately six weeks after grant approval as a request for proposal will issue within one week after SEAPA receives written notice of grant approval, and a contract awarded within one month of issuance of the request for proposals. The successful consultant will be required to commence with site assessment prep and reconnaissance immediately after SEAPA issues a notice to proceed. Accomplishments So date include staff research time, acceptance of delivery of a 34-meter Met Tower from the Alaska Energy Authority, arranging a storage unit to house the Met Tower, solicitation of a consultant's proposal for the worK requiretl under Phases I and II of this project, and preparation of this grant proposal document. SECTION 8 —LOCAL SUPPORT AND OPPOSITION Discuss local support and opposition, known or anticipated, for the project. Include letters of support or other documentation of local support from the community that would benefit from this project. The Documentation of support must be dated within one year of the RFA date of July 2, SEAPA held a meeting with its board of directors on Saptem ber 3, 20'14. The board of directors adopted a Resolution authorizing this grant request. Tha Resolution and Minutes of the meeting are included in Attachment B Yo this application. The communities of Ketchikan, Wrangell, antl Petersburg, and the Ketchikan Gateway Borough are very committed to moving this project forward with their full support. Letters of support for this project era included in Attachment C to this application. SEAPA is not aware of and does not anticipate any opposition to this project. AEA 15003 Page 21 of 26 7/2/14 Renewable Energy Fund Round VIII �E', �L��KA-- Grant Application -Standard Form � EnlEaw auTl-loa'ry SECTION 9 —GRANT BUUG ET Te// us how much you era seeping in grant funds. /nc/ude any investments to data and funding sources, how much is being requested in grant funds, and additiona/ investments you wi/! matte as an app/icant. 9.'1 Funding sources and Financial Commitment Provide a narrative summary regarding funding source and your financia/ commitment to the project SEAPA is seeKing a total of $88,74t.50 from the Renewable Energy Gran[ Fu ntl Program for this project. Investments to date include storage fees of $t 56/month paid since July 2013 when SEAPA accepted delivery of a 34-meter Met Tower from the AEA, staff time researching wind resources, soliciting local support, solicitation of consultant's estimate for the project work, and preparation of Che grant documents. SEAPA's financial commitment to the project is a 50% cash match for Phase 1 of $16,755.50 and $59,630 for Phase II for a total cash match of $78,385.50. If it is tletennined there is a feasible site for placement of a wind turbine, subsequent funding will be requested in future Renewable Energy Fund rounds anticipating additional makching funds and in-kintl contributions from SEAPA for each phase through to completion of the project. 9.2 Cost Estimate for Metering Equipment P/ease provide a short narrative, and cost estimate, idenfifying the metering equipment, and its re/ated use to comp/y with the operations reporting requirement identified in Section 3.15 of the Request for App/ications. Not applicable —funding is requested for reconnaissance/feasibilitly and not project construction. Applications MUST include a separate workshaet for each project phase that was identified in section 2.3.2 of this application, <I. Reconnaissance, II. Feasibility and Conceptual �asig n, III. Final �asign and Permitting, and IV. Construction and Commissioning). Please use the tables provitlad below to detail your proposed project's budget. Ba sure to use one table for each phase of your project. /f you have any question regarding how to prepare these tab/as or if you need assistance preparing the app/ication p/ease fee/ free to contact AEA at 907-771-3031 or by emai/ing the Grants Administrator Shawn Ca/fa, at sca/fat�aidea.oro. AEA 15003 Page 22 of 26 7/2/14 Renewable Energy Fund Round VIII ®�, Ol-. Q_CKA-_ _ Grant Application -Standard Form �- ,erleaw o,urrloa'Tv PHASE 1 Source of Matching Anticipated Grantaa Funtls: Milestone or Task Completion RE- Fund Matching Gash/In- TOTALS Date Grant Funtls Funtls kind/Fatlaral Grants/Other State Grants/Other (List mlles[ones based on i phase and type of project. Sea Milestone list below. Acceptance of Delivery of Met � Tower (storage fees for Me[ $2,456.00 In-kintl $2,4%.00 Tower from O7/tt/20'13— Otro2/15 $t 56/month Project scoping 8. contractor p820t5 $O $O $O soliutation Site assessment 9/f5/20t5 $18,336.00 $t6.590.00 Cash $34,926.00 ra station/racon naissanca Pennittin '10/3'120t5 2393.50 2 t65.50 CasM1 $4559.Oc $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $20729.50 2'1,2t t.50 $4t 94'I Butl at Cate ories- - Oirect Labor 8 BeneSts $ $ $ Travel &Per Diem $3 98T.00 2 Of 3.00 6 000.00 E u ent $ $ $ Materials & Su lies $ Contractual Services $33.485.00 $ $33485.00 Construction Services $ $ $ Ocher $ $2.456.00 $2 4%.00 TOTALS $37422.00 $4,469.00 $at,94f.00 AEA 15003 Page 23 of 26. 7/2/14 Renewable Energy Fund Rouud VIII ��'_, �LAS KA. Grant Application -Standard Form � eraeraev nuTNoaiTv PHASE II Mileafone or TasK AnticiPatad Gom lotion Date RE- Fund Grant FunrJa Grante¢ Ma6hin Fundag Source of Matching Funds: Cash/In- kintl/Fetleral Grants/Other States Grants/Other TOTALS (List milestones basetl on phase antl type of project. Sae Milasiona lief below. $ $ $ Mat Tower Installation 11/OT2015 $2t,2T3.50 $18.342.50 Cash/In-kintl $39,6t 6.00 WInA Data Collection t1/O7Y2016 15 005.50 $13.576.50 Cash 26 582.00 Wind R�sourceBAssessm¢nt Ra ortin t1/14/2018 $31,T33.00 $28,711.00 Cash $60,444.00 $ $ $ $ $ $ $ $ $ $ $ $ TOTALS B8 012.00 $60 630.00 128 642.00 Butlget Categories: Direct Labor &Benefits $ $ $ Travel 6 Par Diam $3.600.00 $ $3 BOO.00 E ui ment $ $ Materials 8 Su lies $ $ $ Contractual Services $65 712.00 $58 330.00 124 042.00 Consiruc[ion Services $ $ $ omer $1,000.00 $1 000.oa TOTALS $70 312.00 $58.330.00 $128,642.00 AEA 15003 Page 24 of 26 7/2/14 Renewable Energy Fund Round VIII ��; gh_�.CKL�.�,_-_� Grant Application -Standard Form E-enleaw nurt.oaiTv SECTION '10 —AUTHORIZED SIGNERS FORM Community/Grantee Names: Southeast Alaska Power Agency Regular Election i8 held: Sea paragraph 1.2 of SEAPA's Bylaws attached. Date: Annually each February Authorized Grant Signer(s): Printed Names Titles Tarm Signature Trey Acteson Chief Executive Officer unlimited 1 authorize the above perso n(s) to sign Grant Documents: Hi hest rankin or anization/communit /m unici al official Printed Names Titles Tarm S'gnatura Bob Sivertsen Chairman of the Board 1 year Grantee Contact Information: Mailing Address: 1900 First Avenue, Suites 318 Ketchikan Alaska 99901 Phone Number: 907.228.2281 Fax Num bar: 907.225.2287 E-mail Addresa: tactesonCriZseaoahyd ro.orfl Federal Tax ID #: 92-0174669 Pleases submit an updated form whenever there is a change to fire above Information. AEA 15003 Page 25 of 26 7/2/14 EXECUTION COPY BY-LAWS OF THE SOUTHEAST ALAS KA POWER AGENCY ARTICLE I I I � I Duties and Voting Requirements. All powers of the Southeast Alaska Power Agency (the "Agency") shall be exercised by or under the authority of the Board of Directors and the business and affairs of the Agency, including all matters related to the Long Term Power Sales Agreement between the Agency and the Member Utilities, as defined therein, shall be mariaged by or under the direction of the Board of Directors. Except as otherwise provided, the Board shall make decisions by majority vote of all of its Directors. 1 _2 Appointment end Term of Office. The Agency shall have a total of five Directors, Each Project shall be represented by two Directors. The Tyee Lake Project shall be represented by one Director, and one alternate from Petersburg and one Director, and one alternate from Wrangell. The Swan Lake Project shall be represented by two Directors and two alternates from Ketchikan. Each Member Utility shall notify all other Member Utilities in writing of its designated Director and alternate to the Board. Directors and alternates shall serve for a one-year term commencing on, January I and ending on December 31 of each calendar year, provided that a Director or an alternate to the Board shall continue to serve until his or her successor is appointed. The fifth Director and one alternate shall be selected and approved, on an alternating annual basis, between the two Projects. 'When the Swan Lake Project is to select the fifth Director, the Member Utility from Ketchikan shall make the selection. In the year that the Tyee Lake Project is. to select the fifth Director, the selection shall alternate between the Member Utilities of Petersburg and Wrangell.' The selection of the initial fifth Director shall be deterniffied randomly in a manner mi,animously agreed upon by the Member Utilities. In the event the Member Utility from Ketchikan, on behalf of the Swan Lake Project, is randomly deterrinined to select the initial fifth Director, them shall be a second random selection between Wrangell and Petersburg to determine which Member Utility will select the initial fifth Director to represent the Tyee Lake Project. The fifth Director may serve one or more additional terms, with the consent of all Directors from each, Project. Such a selection shall not alter the alternation of the selection of the fifth Director. 1 By way of example only, if Ketch an selected the fifth Director in. year I (representing Swan Lake Project), Year 2 Petersburg would select the fift Director (representing the Tyee Lake Project), In Year 3 Ketchikan would select the fifth Director (representing Swan Lake). In Year 4 Wrangell would select ffie fifth Director (representing the Tyee Lake Project), Page I — BYLAWS OF SOUTHEAST ALAS KA POWER AGENCY Renewable Energy Fund Round VIII '�� Lpl_/�-_�.�A.__ Grant Application -Standard Form � ` EN ERGY ALTrHORITY SECTION t'1 —ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information and resumes of Applicant's Project Manager, Projoct Ac cou ntant(s), Ivey staff, pa rtn¢rs, consultants, and suppliers per application form Section 3.t, 3.4 and 3.6. Applicants are asked to provide resumes submitted with app/ications in separate a/ectronic documents if the individua/s do not want their resumes posted to the project web site_ B. Letters or resolutions demonstrating local support per application form Section 8. C. For projects involving heat: Most recent invoice demonstrating the cos[ of heating fuel for the buildings) impacted by the project. D. Governing Body Resolution or other formal action taken by the applicant's governing body or management per RFA Section t.4 that: - Commits the organization to provide the matching resources for project at the match amounts indicated in the application_ - Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. - Provides as point of contact to represent the applicant for purposes of this application_ - Certifies the applicant is in compliancy with applicable federal, state, and local, laws including existing credit and federal tax obligations. E_ An electronic ears ion of the entire application on CD or other electronic media, per RFA Section 'I .7. F. CERTIFICATION The undersigned certifi¢s that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations_ Print Name Trey Acteson Signature i Title _ Chief Execut'i�v/e Officer Date September �, 20t4 AEA 15003 Page 26 of 26 7/2/14