HomeMy WebLinkAboutTuntutuliak_AEA_Round_7_Grant_ApplicationRenewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 1-APPLICANT INFORMATION
Name Native Village of Tuntutuliak
Type of Ent ity: Tribal Council Fisca l Year End Sept 30
Tax ID #92-6010078 Tax Status: __ For-profit __ Non-profit __x_Government ( check one)
Date of last financia l statement audit:
Mailing Address Physical Address
PO Box 8086 Wate r Treatment Plant and Washet eria
Tuntutuliak, AK 99680 Tunt ut uliak, AK 99680
Telephone Fax Email
907-256-2128 907-256-2080 dwhite@tuntutuliaktc.org ; jwhite@tuntutuliaktc.org
1.1 APPLICANT POINT OF CONTACT I GRANTS MANAGER
Name Title
Ca rl Remley Manager, Energy Proj ects, ANTHC DEHE
Mai l i ng Address
3900 Ambassador Dr ive Suite 301 , Anchorage AK 99508
Telephone Fax Email
907-729-3543 907-729-404 7 cremley@anthc.org
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements .. your
application will be rejected.
1.2.1 As an Applicant, we are : (put an X in the appropriate box)
An electric utility holding a certificate of pub lic convenience and necessity under AS
42 .05, or
An independent power producer in accordance with 3 AAC 107.695 (a) (1), or
A local government, or
X A governmental entity (which includes tribal councils and housing authorities);
Yes 1.2 .2 Attached to this application is formal approval and endorsement f0r the project by
the applicant's board of directors, executive management, or other governing
authority. If the appl ican t is a collaborative grouping, a formal approval from each
participant's govern ing authority is necessary. (Indicate Yes or No in the box)
Ye s 1.2.3 As an applicant, we have administrative and financial management systems and
follow procurement standards that comply with the standards set forth in the grant
agreement (Section 3 of the RFA).
Yes 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as
identified in the Standard Grant Agreement template at
htt~://www.akenerg~authorit~.org/vee~/Grant-Tem~late .~df. (Any exceptions
should be clearly noted and submitted with the application.)
Yes 1.2 .5 We intend to own and operat e any project that may be constructed with grant
funds for the benefit of the general public . If no please describe the nature of the
project and who will be the primary beneficiaries .
AEA 2014-006 Grant Application Page 2 of 20 7/2/2013
Renewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 2 -PROJECT SUMMARY
Thi:? section is inte nde.d -to be no inore tha n a 2:..3 page oveNiew of y our proj ect.
2.1 Project Title-(Provide a 4 to 7 word title for your project). Type in space below.
Tuntutuliak Heat Recovery
2.2 Project L ocation -
Include the physical lo cation of yo ur project and name(s) of the community or communities that will
benefit from your project in the subsections below.
2 .2.1 Location of Project -Latitude and longitude, street address, or community name.
Latitude and longitude coordinates. may be obtained from Googfe Maps by finding you project's location on the map
and then right clicking with the mouse and selecting uwhat is here? The coordinates will be displayed in the Google
search window above the map in a formal as follows: 61 .195676.-149.898663. If you would like assis tance obtaining
this information please contact AEA a t 907-771-3031 .
Tuntutuliak 60.371787,-162.658081
2.2 .2 Community benefiti ng -Name(s) of the community or commu n ities that will be t he
beneficiaries of the project.
Tuntutuliak, Alaska
2.3 PROJECT TYPE
Put X in b0xes as appropriate
2.3.1 Renewable Resource Type
Wind to Heat Biomass or Biofuels
Hydro to Heat Solar Thermal
X Heat Recovery from Existing Sources Heat Pumps
Other (Describe)
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Pre-Construction Construction
I. Reconnaissance X Ill. Final Design and Permitting
II. Feasibility and Conceptual Design X IV. Construction and Commissioning
2.4 PROJECT DESCRIPTION
Provide a brief one paragraph description of the proposed heat project.
This project will provide waste heat from the existing electrical power plant to the water
treatment plant/washeteria. The estimated fuel oil savings to the community water plant and
washeteria is projected to be 6,600 gallons of heating oil per year . For more detailed
information , see the attached updated Tuntutuliak, Alaska 2013 Heat Recovery Feasibility
Study.
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
2.5 PROJECT BENEFIT
Briefly discuss the financial and public benefits that will result from this heat project, (such as reduced fuel
costs, lower energy costs, local jobs created etc.)
The washeteria benefits all the residents of Tuntutuliak, Alaska; however, the cost of energy to
operate the facility threatens its sustainability. This project is expected to reduce the fuel oil
usage of the facility by 6,600 gallons per year, nearly fully offsetting the fuel oil usage.
2 .6 PROJ ECT BUDGET OVERVI EW
Briefly discuss the amount of funds meeded, the anticipated sourc_es of funds, and the nature and s o urce
of other contributions to the project. ·
Based on the attached 2013 Heat Recovery Feasibility Study, the cost to deploy this project is
estimated to be $455,642 (2015 dollars). As allocated in the budget sheet, $51 ,330 is required
for design work and $404,312 is needed for the construction. In addition, the Alaska Native
Tribal Health Consortium (ANTHC) will provide an in-kind cost match of 3% in the form of
project and program management services .
2.7 COST AND BENEFIT SUMARY
Inclu de a s umm.ary of grant request and your project's total co sts and benefits beJow.
Grant Costs
(Summary of funds requested)
2.7.1 G ra nt Funds Requested i n t his ap p lication $455,642
2.7.2 Cash match to be provided $
2.7.3 Total In-ki nd match to be provided (sum of lines below) $13,669
Biomass or Biofuel inventory on hand $
Energy efficiency improvements to buildings to be $
heated (within past 5 years or committed prior to
proposed project completion)
Other ln~Kind match to be provided $13,669
2.7.4 Other grant funds to be provided $
2.7.5 Other grant applications not yet approved $
2.7.6 Total Grant Costs (sum of 2.7.1 through 2.7.4) $469,311
P r oject Costs & Benefits
(S ummary of tota l project costs including work to da te .and future cost estimates to get to a fully
operational proj ect)
2.7.7 Total Project Cost Summary from Cost Worksheet, Section $455,642
4.4.4, including estimates through construction.
2.7 .8 Additional Performance Monitoring Equipment not covered $[Included]
by the project but required for the Grant Only applicable to
construction phase projects.
2.7.9 Estimated Direct Financial Benefit (Savings) $44,880
2. 7.1 0 Other Public Benefit If you can calculate the benefit in terms $
of dollars please provide that number here and explain how you
calculated that number in Section 5 below.
AEA 2014-006 Grant Application Page 4 of 20 71212013
Renewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 3-PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule ar:~d budget propQsed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information , a
resume and references for the manager(s). In the electronic submittal, please submit reS!Jmes
as separate PDFs if the applicant would like those excluded from the web posting of this
application . If the applicant does not have a project manager indicate how you intend to solicit
project management support. If the applicant expects project management assistance from AEA
or another government entity, state that in this section.
Alaska Native Tribal Health Consortium (ANTHC)'s Energy Projects Manager Carl Remley has
been an ANTHC employee since 2002. Mr. Remley is responsible for both energy conservation
and renewable energy projects. At present, this includes performing energy audits in public
buildings in 40 rural Alaska villages, installing energy conservation displays in all homes in 12
villages, evaluating heat recovery opportunities in 10 villages, implementing heat recovery in
several villages, and acting as the energy coordinator for the Indian Health Service in Alaska.
Prior to that, Mr. Remley owned and operated an energy conservation consulting company for
22 years and was a design engineer in the aerospace industry for 10 years. Mr . Remley has a
Bachelor's Degree in Mechanical Engineering and a Master's Degree in Business
Administration. He is also both a Certified Energy Auditor and a Certified Energy Manager.
Please fill out form provided below. You may add additional rows as needed.
Milestones Tasks Start Date End Date
Project Planning Execution of Grant and Agreements 10/1/2014 11/1/2014
Conduct Kick-off Meeting 11/1/2014 11/1/2014
35 % design with Cost Estimate 11/1/2014 2/1/2015
Final Design
Complete 95 % Desiqn with Cost Estimate 2/1/2015 5/1/2015
Construction Documents 5/1/2015 7/1/2015
Final Business Plan 5/1/2015 7/1/2015
Negotiated heat sales agreement 5/1/2015 7/1/2015
AEA Approves moving ahead to construction 7/1/2015 8/1/2015
Construction Phase Start
Pre-Canst. meeting with Schedule and
cost estimate with ANTHC construction
department. 8/1/2015 8/1/2015
Material Procurement and Mobilization 8/1/2015 4/1/2016
On-site Construction 4/1/2016 6/1/2017
Conduct periodic site visits 4/1/2016 6/1/2017
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
Conduct Substantial Completion
Inspection
Start-up and Testing
Startup and Testing
Clear Punch list Items
Project Close Out
3.3 Project Resources
6/1/2017 7/1/20 17
7/1/2017 8/1/2017
8/1/2017 9/1/2017
9/1/2017 10/1/2017
Describe the personnel, contractors, accounting or bookkeeping personnel or firms,
equipment, and services you will use to accomplish the project. Include any partnerships
or commitments with other entities you have or anticipate will be needed to complete
your p r oject. Describe any existing contracts and the selection process you may use for
major equipment purchases or contracts. Include brief resumes and references for
known, key personnel, contractors, and suppliers as an attachment to your application.
The project manager will be Carl Remley of the Alaska Native Tribal Health Consortium . He will
be supported during the design phase by Chong Park , ANTHC Lead Mechanical Engineer, and
Dave Reed, ANTHC Lead Electrical Engineer. To the extent possible, local labor will be used
during construction. ANTHC will use its purchasing and contracting resources for material
procurement and delivery. Resumes of all key personnel are attached to this application.
3 .4 Project CommunicatioAs
Discuss how yo u p lan to moni to r the pro j ect and keep t he Auth ority informed of t he stat us .
Please prov ide an alternati ve co n tact pers c;m and t he ir contact informatio n.
Written project progress reports will be provided to the AEA project manager as required by the
grant. Meetings will be conducted with ANTHC, the Village, and AEA to discuss the status of
this project. Regular coordination meetings will be held between AEA and ANTHC regarding all
projects .
3.5 Project Risk
Discuss potential problems and how you would address them.
In general, there are no technological or financial risks involved with the plan to utilize recovered
heat from the power plant to provide heat to the water treatment plant and washeteria. Installing
the necessary heat exchangers, piping, pumps, and controls necessary for implementation has
been done many times before and has proven effective for many years.
SECTION 4 -PROJECT DESCRIPTION AND TASKS
• The level of information will vary according to phase(s) of the project you propose to
undertake with grant funds.
• If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project. For pre-construction applications, describe
the resource to the extent known. For design and permitting or construction projects, please
provide feasibility documents, design documents, and permitting documents (if applicable) as
attachments to this application .
The energy resource available is the heat from the water jackets of the power plant engines. The
heat available from the power plant significantly exceeds that required by the water treatment
plant/washeteria most of the year, as indicated by the attached 2013 Heat Recovery Feasibility
Study.
The only realistic alternative to utilizing the recovered heat is to continue to burn over 7,000
gallons of fuel oil to provide the heat required by the water treatment plant. The cost of fuel is
almost five times the cost of the recovered heat. Details are contained in the attached 2013 Heat
Recovery Feasibility Study.
4.1.2 For Biomass Projects Only
Identify any wood inventory questions, such as :
• Ownership/Accessibility. Who owns the land and are their limitations and restrictions to
accessing. the biomass resource?
• Inventory data. How much biomass is available on an annual basis and what types
(species) are there, if known?
N/A
4.2.1 Basic configuration of Existing Heating Energy System
Briefly discuss the basic configuration of the existing energy system . Include information about
the number, size, age, efficiency, and type of generation.
A heat recovery utilization spreadsheet has been developed to estimate the recoverable heat
based on monthly total electric power production, engine heat rates, building heating demand,
washeteria loads, heating degree days, passive losses for power plant heat and piping, and arctic
piping losses. The spreadsheet utilizes assumed time-of-day variations for electric power
production and heat demand . Power generation data from fiscal year 2011 is used in the
spreadsheet. The estimated heat rejection rate for the lead power plant genset, a John Deere
6090, is used to estimate available recovered heat. Heating degree-days for Tuntutuliak were
utilized for this site. All arctic piping is assumed to be routed above grade. All interior power plant
hydronic piping is assumed to be 4-inch pipe with 1 inch of foam rubber insulation.
4.2.2 Existing Heating Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any_ impact the project may have on existing energy infrastructure and resources .
The existing water treatment plant/washeteria building is hydronically heated. An energy audit of
the facility performed in 2011 estimated annual fuel consumption at 7,114 gallons/year. Since the
washeteria is used year-round, the energy use in the summer is nearly as high as in the winter.
AEA 2014-006 Grant Application Page 7 of 20 7/2/2013
Renewable Energy Fund Round VII
Grant Application -Heat Projects
The existing power plant was designed for heat recovery and has a brazed plate heat exchanger
and electric boiler already installed. The project will benefit from both excess engine heat and
excess wind energy when the electric boiler is energized.
4.2.3 Existing Heating Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
Heating oil must be barged in during the summer months. The impact of this project will be to
reduce overall oil use by approximately 6,600 gallons per year. While this reduction will not
change the price of oil in Tuntutuliak, it will significantly reduce the community 's consumption of
oil, replacing that consumption with jacket heat from the diesel engines and, potentially, excess
wind energy in the future.
4.3 Proposed System
Include information necessary to d_escribe the system you are intending to develop and address
potential system design , land ownersh ip , permits, energy efficiency and environmental issues.
4.3.1 System Design
Provide the following information f9r the proposed renewable energy system:
• A description of renewable energy technology specific to project location
• Optimum installed capacity
• Anticipated capacity factor
• Anticipated annual generation
• Anticipated barriers
• Bas ic integration concept
• Delivery methods
• Energy efficiency measures (building envelope)
The heat recovery system captures the jacket water heat generated by diesel engines that is
typically rejected to the atmosphere by the radiators. The recovered heat is transferred via arctic
piping to the end user. The objective is to reduce the consumption of expensive heating fuel by
utilizing available recovered heat.
Although heat recovery is an excellent method of reducing heating fuel costs, recovered heat is a
supplementary heat source and it is imperative that the end-user facility heating systems are
operational at all times.
Hot engine coolant is piped through a plate heat exchanger located at the power plant. Heat is
transferred from the engine coolant to the recovered heat loop without mixing the fluids. Controls
are used to prevent subcooling of the generator engines and reducing electric power production
efficiency. The recovered heat fluid is pumped through insulated pipe to the end-user facilities,
and is typically tied into the end-user heating system using a plate heat exchanger.
POWER PLANT TIE-IN
No modifications to the power plant cooling system are included, except those required to connect
the arctic piping to the power plant heat exchanger and replacement of the heat exchanger.
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