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HomeMy WebLinkAboutMertarvik_AEA_Rd7 (4) Renewable Energy Fund Round VII Grant Application AEA Application 09/24/2013 Newtok Traditional Council Mertarvik Renewable Energy: Feasibility & Conceptual Design 9/24/2013 Contents Application Attachment A Resume File Attachment B Electronic version of the Proposal Attachment C Authorized Signers Form Attachment D Governing Body Resolution Attachment E Certification Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Application Page 1 of 31 7/2/2013 Application Forms and Instructions This instruction page and the following grant application constitutes the Grant Application Form for Round VII of the Renewable Energy Fund. A separate application form is available for projects with a primary purpose of producing heat (see RFA section 1.5). This is the standard form for all other projects, including projects that will produce heat and electricity. An electronic version of the Request for Applications (RFA) and both application forms is available online at: http://www.akenergyauthority.org/REFund7.html.  If you need technical assistance filling out this application, please contact Shawn Calfa, the Alaska Energy Authority Grant Administrator at (907) 771-3031 or at scalfa@aidea.org.  If you are applying for grants for more than one project, provide separate application forms for each project.  Multiple phases for the same project may be submitted as one application.  If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for each phase of the project.  In order to ensure that grants provide sufficient benefit to the public, AEA may limit recommendations for grants to preliminary development phases in accordance with 3 ACC 107.605(1).  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are completed and funding for an advanced phase is warranted.  If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed.  In the sections below, please enter responses in the spaces provided, often under the section heading. You may add additional rows or space to the form to provide sufficient space for the information, or attach additional sheets if needed. REMINDER:  Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply.  All applications received will be posted on the Authority web site after final recommendations are made to the legislature.  In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 2 of 31 7/1/2013 SECTION 1 – APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) Ungusraq Power Company (UPC) / Newtok Traditional Council Type of Entity: Independent Power Producer Fiscal Year End 12/31/20xx Tax ID # 92-0097343 Tax Status: For-profit X Non-profit Government ( check one) Date of last financial statement audit: Mailing Address PO Box 5564 Physical Address Newtok/Mertarvik, Alaska Telephone 907-237-2177 Fax 907-237-2130 Email upcnewtok@yahoo.com 1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER Name Katherine Charles Title Manager Mailing Address PO Box 5564 Newtok, Alaska 99559 Telephone 237-2177 Fax 237-2130 Email upcnewtok@yahoo.com 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or X An independent power producer in accordance with 3 AAC 107.695 (a) (1), or A local government, or X A governmental entity (which includes tribal councils and housing authorities); Yes or No 1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant’s board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate Yes or No in the box ) Yes or No 1.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement (Section 3 of the RFA). Yes or No 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as identified in the Standard Grant Agreement template at http://www.akenergyauthority.org/veep/Grant-Template.pdf. (Any exceptions should be clearly noted and submitted with the application.) Yes or No 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. If no please describe the nature of the project and who will be the primary beneficiaries. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 3 of 31 7/1/2013 SECTION 2 – PROJECT SUMMARY This section is intended to be no more than a 2-3 page overview of your project. 2.1 Project Title – (Provide a 4 to 7 word title for your project). Type in space below. Mertarvik Renewable Energy: Feasibility & Conceptual Design 2.2 Project Location – Include the physical location of your project and name(s) of the community or communities that will benefit from your project in the subsections below. 2.2.1 Location of Project – Latitude and longitude, street address, or community name. Latitude and longitude coordinates may be obtained from Google Maps by finding you project’s location on the map and then right clicking with the mouse and selecting “What is here? The coordinates will be displayed in the Google search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining this information please contact AEA at 907-771-3031. Vicinity of the new Mertarvik Community Site Google Map location: 60. 492827 – 164.291347 2.2.2 Community benefiting – Name(s) of the community or communities that will be the beneficiaries of the project. The Mertarvik, Alaska Community (Newtok) 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type X Wind X Biomass or Biofuels (excluding heat-only) Hydro, Including Run of River Hydrokinetic Geothermal, Excluding Heat Pumps Transmission of Renewable Energy X Solar Photovoltaic Storage of Renewable Other (Describe) Small Natural Gas 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Pre-Construction Construction X Reconnaissance Final Design and Permitting X Feasibility and Conceptual Design Construction and Commissioning Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 4 of 31 7/1/2013 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of the proposed project. Mertarvik Cogeneration Conceptual Design & Renewable Energy Resources Project The Newtok community must move due to the erosion of the existing community site and based on the Mertarvik Relocation Plan, the time has arrived to begin the study and development of an efficient energy project for the new site. Ungusraq Power Company (UPC) is the independent power producer for the community of Newtok, Alaska. This proposed UPC project will begin the conceptual and preliminary design and feasibility study work necessary to utilize the least diesel fuel and to maximize the renewable energy resources for: electrical and heat generation production systems at the new Mertarvik community site. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 5 of 31 7/1/2013 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, local jobs created, etc.) 1. Due to the high cost of fuel, UPC qualifies for the Power Cost Equalization program and displacing fuel with wind power will lessen the burden on this State of Alaska program. 2. This project will support the basis for the design and engineering of a combined heat and power system utilizing the available renewable energy resource to: (a) displace the maximum amount of diesel fuel over a conventional stand alone diesel generator and (b) lower the operating and maintenance costs over the existing Newtok power system and (c) make substantial improvements environmental benefits; removing the plant from the center of the community and reducing noise and air pollution. 3. This project will displace several thousand gallons of fuel: This project is for a completely new system, so no direct comparison can be made with the present generator plant, however, a 30 – 50% reduction in the cost per kWh can be realized, while providing service to a substantially larger load and distribution system. 1. The new system will provide state of the art electrical generation service to the entire community: 2. Presently there are two generators, one for the school and one for the rest of the community. This present configuration is incredibly expensive to operate. 3. Cogeneration of power from wind resources. Installation of combined heat and power systems will displace thousands of gallons of fuel used for heating; the new power plant will be located in an area of Mertarvik that maximizes the heating of nearby facilities while being kept out of the center of the community. 4. The community is new and will allow for equipment and device installations to reduce the usage of power – reducing waste. b. This project will have substantial operation and maintenance advantages and benefits: i. Operating and Maintenance cost reductions from fuel tank locations and tank designs, fuel delivery, fuel storage and fuel consumption will be extensive. A comparison can be made to the existing power system at Newtok. 1. Currently to maintain power, fuel is delivered from the tank storage site, located near the river, to the power plant fuel tank on a daily basis. This is done manually with an all terrain vehicle, 2-50 gallons fuel drums and a hand pump. a. Some fuel delivery costs will be eliminated completely; no more daily hand pumping of fuel to maintain the power. b. The handling and exposure to the workers of toxic fuel oil will be eliminated. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 6 of 31 7/1/2013 c. The Newtok power plant is presently located in the middle of the community. There is noise and air pollution for nearby residents of the power plant. i. The new plant location will address these issues of pollution and noise when located outside of the community proper. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. 1. The total project cost is $400,000. The total AEA request is $375,000 for the development of the system in two stages: (a) the development of an electrical cogeneration and combined heat and power system and (b) feasibility study to confirm stable wind resource locations at Mertarvik. a. The conceptual & preliminary design for electrical generation, cogeneration and combined heat and power will be done (Contractor) $225,000 b. The second stage of the project will be a wind feasibility study to determine the areas of stable wind resources. The cost for this is $175,000 2. Funding is needed for a 14 month project to perform and complete a wind-diesel feasibility analysis to identify the community‘s expected energy load, develop a community energy audit and protocol, and identify potential wind energy systems at the site of Mertarvik (3-5 met tower locations). The feasibility analysis will also examine and compare the suitability of various sites and systems and the conceptual design will estimate costs for a potential wind diesel farm. 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project’s total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application $ 375,000 2.7.2 Cash match to be provided 2.7.3 In-kind match to be provided 25,000 2.7.4 Other grant funds to be provided 2.7.5 Other grant applications not yet approved 2.7.6 Total Grant Costs (sum of 2.7.1 through 2.7.4) $ 400,000 Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 7 of 31 7/1/2013 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.7 Total Project Cost Summary from Cost Worksheet, Section 4.4.4, including estimates through construction. $6-8M 2.7.8 Additional Performance Monitoring Equipment not covered by the project but required for the Grant Only applicable to construction phase projects. 2.7.9 Estimated Direct Financial Benefit (Savings) 50-75,000/Year 2.7.10 Other Public Benefit If you can calculate the benefit in terms of dollars please provide that number here and explain how you calculated that number in Section 5 below. Low Operating Cost SECTION 3 – PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information, a resume and references for the manager(s). In the electronic submittal, please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Direct Project Management will be from WHPacific. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 8 of 31 7/1/2013 3.2 Project Schedule and Milestones Please fill out the schedule below. Be sure to identify key tasks and decision points in in your project along with estimated start and end dates for each of the milestones and tasks. Please clearly identify the beginning and ending of all phases of your proposed project. Please fill out form provided below. You may add additional rows as needed. Milestones Tasks Start Date End Date Wind Assessment: Authorization to Proceed Project scoping and contractor solicitation: 7/01/14 07/15/14 Obtain site control/right of energy/permits Work with Newtok Corp to establish site control. 7/01/14 7/31/14 Ship and erect met tower Calibrate and test automatic data retrieval through cell tower. 08/01/14 8/15/14 Environmental and Permitting Memorandum Complete permitting issues. 07/15/14 12/15/14 Detailed analysis of existing/future energy costs and markets Incorporate into conceptual designs for complete system. 08/15/14 09/30/2014 Data Collection, Dynamic Modeling, and Economic Modeling Conceptual Design 07/01/2014 08/01/2015 Site Selection Conceptual Design 09/15/2015 Draft Wind Resource Report Conceptual Design 09/15/2015 Construction and O&M Cost Est. Conceptual Design 09/01/2015 Dismantle met tower Remove met tower. 08/31/2015 Analyze data Wind/Primer Power: Concept Design 09/01/2015 Draft Conceptual Design Report Wind/Primer Power: Concept Design 12/01/2015 Wind Resource Report Wind/Primer Power: Concept Design 01/15/2016 Final Conceptual Design Report and Recommendations Wind/Primer Power: Concept Design 01/15/2016 Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 9 of 31 7/1/2013 3.3 Project Resources Describe the personnel, contractors, accounting or bookkeeping personnel or firms, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. WHPacific has been selected to begin this initial study and conceptual design work. WHPacific is recognized and experienced with the development of successful rural energy projects. UPC and the Newtok Traditional Council selected this contractor to provide advice and direction in the initial stages for the Mertarvik site. Typically small rural village communities secure assistance for early stage development of major projects. This is the case for the NTC. A resume file is included from the contractor. UPC will have oversight and grant management responsibilities. The grant accounting will be supported through the Newtok Traditional Council accounting department. Harold Borbridge is the TC management consultant and a resume is attached. The following grant payment process will be used: a. WHPacific invoices will be routed through the management consultant to record these charges into the project classification Accounts Payable system for this grant and attach the invoice to a payment request to the UPC manager. b. Payment authorizations will be sent to TC accounting for payment and recorded as a receivable for reimbursement from the AEA grant. c. Each month or quarter a detailed report of authorized charges will be printed out from the TC accounting department and a reimbursement request invoiced and forwarded to AEA. There are no partnerships or commitments with other entities to complete this work. There are existing contract and any larger contracts for final design and construction will go through a competitive bidding process. Find attached a resume file for the TC, UPC manager and the WHPacific contractor personnel selected to complete this initial study and conceptual design work. 3.4 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. Please provide an alternative contact person and their contact information. Through the grant manager for the Alaska Energy Authority (AEA). UPC will submit regular updates on the progress of the project. These reports will be in the format required by AEA and supported by regular reports from WHPacific. The regular contact person for these reports will be UPC Manager Katherine Charles and the alternate contact person will is Nellie Charles at the same phone number and email. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 10 of 31 7/1/2013 3.5 Project Risk Discuss potential problems and how you would address them. For this stage of project development the risks are minimal. The largest risk is to not acquire the needed wind data from the met tower. The following risks have been identified: (1) equipment failures and (2) inclement weather. Equipment Failures: To mitigate this risk, there are maintenance personnel at Newtok available for repairs or replacement of parts to the remote site. Any parts can be sent by regular air transportation to Newtok and delivered to the site by boat, all terrain vehicle or snow machine. Any parts can be sent by regular air transportation to Newtok and delivered to the site by boat, all terrain vehicle or snow machine. Inclement Weather The site where wind data is to be gathered is remote and subject to inclement weather; the met tower and equipment may need to be cleared from any icing, and any damage from storms. Any damage to the equipment will need to be repaired quickly on site to prevent any loss of data. To mitigate this risk, there are maintenance personnel at Newtok available to visit the remote site. There is cell service at the Mertarvik site, however back-up on-site data recording equipment will mitigate any disruption of service (if the met tower data is to be retrieved though cell tower transmission). Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Application Page 11 of 31 7/2/2013 SECTION 4 – PROJECT DESCRIPTION AND TASKS  The level of information will vary according to phase(s) of the project you propose to undertake with grant funds.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. For pre-construction applications, describe the resource to the extent known. For design and permitting or construction projects, please provide feasibility documents, design documents, and permitting documents (if applicable) as attachments to this application. There are extensive wind resources in the project area as shown from the NREL Wind resource map 50 meter map: There is little question of wind resource in the region and area. Wind classes range from 1 through 7 with the classes 4 and over considered good. The challenge for this project is to identify the areas in the community site offering the greatest class of wind. There are other installations in the region, Hooper Bay, Chevak and Toksook Bay all have wind turbines installed and are contributing, with a variety of success to the lowering of the consumption of diesel fuel. Other opportunities can be explored, the installation of a bio-fuel pellet boiler for district heat and electrical production. This project will study the benefit/cost of installing any kind of bio fueled heat and energy production facility. Mertarvik Community Site Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 12 of 31 7/1/2013 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. For comparison purposes, the existing system is composed of two John Deere generators: one 125 KW and one 100 KW model. The 100KW model was originally a 90 KW model upgraded to 100 KW. At 7 and 12 years old, these are older units that have gone through overhauls and are near the end of their useful lives. The system was retrofitted for waste heat transfer to the laundry facility, however the technology is older and the amount of untapped usable waste heat is substantial. Currently there is only one diesel reciprocating engine online. The 7 year old 125kw John Deere generator set. A new 175Kw generator is being configured and will be delivered by October 15, 2013. The set is rated at 158Kw for prime power and it should be adequate to power the village load. 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. The only energy resource currently being used are the John Deere generators. 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. Currently there are 89 meters on our system. These are composed of residents, government and private business consumers. When the community is relocated the load is expected to increase for a two reasons: (1) The MEC will be online; or the Mertarvik Evacuation Center, currently being redesigned as a single use evacuation center into a long term lease facility to support the majority of Newtok’s current overheard. Overhead are offices, administrative and service providers located in an office. Since the demand for power will increase, a well designed and thought our energy production system will have substantial long term economic and financial benefits for the community. Based on estimates, the diesel power plant generated 490,560 kWh in 2012, with an average annual load of 56 kW. The peak load of the system is estimated to be about 125 kW. During 2012, 42,000 gallons of fuel was used for power generation in Newtok. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 13 of 31 7/1/2013 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system:  A description of renewable energy technology specific to project location  Optimum installed capacity  Anticipated capacity factor  Anticipated annual generation  Anticipated barriers  Basic integration concept  Delivery methods Renewable Energy Technology: Description The standard for the Y-K Delta renewable resource is the wind. This project will rely on the lessons learned from years of installing and operating Northwind Wind turbines. Aside from importing biomass (wood pellets), there are no other economically feasible renewable energy alternatives or options currentl y available at Mertarvik to harness, except the wind. The standard for the region to convert wind into usable energy is Northern Power’s "Northwind" 100kW B model turbine with a 21 meter rotor (NW100/21). The NW100/21 is the latest generation of wind turbines. It is a permanent-magnet, direct-drive design and is the current state of the art for advanced wind turbine design in cold climate installations. The system overcomes many of the challenges of connecting old-style induction generators to electrical distribution grids; the permanent-magnet generator is connected to a full power converter changing the power output from variable, low-frequency, alternating-current into direct current and back to tightly regulated alternating current for final output to the grid. The permanent-magnets eliminate reactive power requirement to energize create a magnetic field. Since this energizing requirement is removed from the influence of the grid, the power output is stabilized and more efficient; the power converter allows a broad degree of control over the form and quality of the power output to the grid. The capacitance and active controls in the power converter allow reactive power to be either consumed or produced by the Northern 100 regardless of its real power output, even in the complete absence of wind. The turbine controls allow power output to be controlled by dynamic grid conditions, including automatic output reduction or complete shutdown regardless of the current wind conditions. The combination of these advanced controls and an integrated disk brake allows gradual ramping up or down of turbine output, minimizing fluctuations and maximizing the usable output of generated power. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 14 of 31 7/1/2013 Optimum installed capacity The system we plan consists of up to (3) NW100/21 turbines to operate with the new combined heat and power diesel plant as a cogeneration wind-diesel hybrid power system. Installed wind power capacity will be 200-300 kW. Anticipated capacity factor HOMER software will be used to simulate conditions at Mertarvik with one or two Northwind 100 wind turbines running in conjunction with a variety of power plant configurations. HOMER calculates gross energy production with no allowance for power plant downtime, turbine or generator maintenance, equipment curtailment or any other reason. Anticipated annual generation HOMER software estimates will calculate gross annual wind production for the system. The estimated annual generation will be substantially higher than the existing system. The construction of a 7,000 square foot facility and the annexation of the school into the grid will require a 250-200 KW system. A 30% increase over the existing systems annual generation is expected. 500- 525,000 annual generation is anticipated for Mertarvik. Anticipated barriers No barriers to successfully completing the feasibility study are expected. No barriers outside of regulations affecting this grant proposal are expected to successfully completing a conceptual design report. The project timeline for wind turbine installations is similar to many identical systems already in place in the region; the installation of a completely new system in conjunction with the development of the major facilities in the community is a new concept for a community. This will/may become a model for future energy production facilities in communities forced to relocate due to climate change and erosion of their existing community sites. Basic integration concept The proposed design concept for a typical wind system is comprised of five (5) major components: (1) two - four Northern Power NW100 turbines, (2) a secondary (or “discretionary”) load electric boiler (3) a secondary load controller to manage the “dumping” of excess electricity (if necessary), (4) a wind-diesel supervisory control system to manage the combined operation of the diesel generators and wind turbines, and to enable remote monitoring and control. This study/conceptual design will propose a variety of options for integrating renewable and prime power at Mertarvik. Delivery methods The system will be delivered over a new grid. This will offer a variety of opportunities to establish a stable community wide load, explore cost effective methods of delivery and maintenance for the entire system and develop a system with low operating and maintenance costs. (Buried v. Poles) Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 15 of 31 7/1/2013 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. The Mertarvik site is currently owned by the Newtok Native Corporation (NNC). During the development of this project, consultations and agreements will be made to secure site control and address other concerns from the NNC. Site control has long been an issue with the NNC and NTC. This issue was prompted by political and community divisions. These divisions, through the process of an election and long disputed elections controversy have been resolved for the NTC. Consultations and other efforts will be done during this project to agree on a site and secure site control before any further development occurs at Mertarvik. This project stage does not require site control and is in fact part of the objectives of the study and conceptual design proposal – to secure either ownership or meet the lease requirements for site control to move this project to completion at Mertarvik. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues.  List of applicable permits  Anticipated permitting timeline  Identify and discussion of potential barriers Consultation with the U.S. Fish and Wildlife Service in compliance with the Endangered Species Act will be required to install the met tower. ANC will work with the agency to ensure that the requirements of the Act are met, while allowing for the success of the project. A U.S. Army Corps of Engineers Wetlands Permit may be needed for the geotechnical work. The Corps has a “Nationwide Permit” for survey work, including geotech field work. This permit usually takes no more than three weeks to obtain. Other permits maybe needed and ANC will rely on the consultant design engineering company to identify and obtain the necessary permits. The following permits and/or authorizations are expected for any installation of wind turbines:  USACE Section 404/401 Wetlands permit and Water Quality Assurance  ADNR, OC&OM Coastal Zone Consistency Determination  Title 16 Fish Habitat Permit  SHPO “No Historic Properties Affected”  Storm Water Pollution Prevention Plan  Alaska Pollutant Discharge Elimination System  Vegetation Clearing Not Permitted between May 20 and July 20, except for black scoter habitat where the end of the avoidance period is August 10  FAA 7460-1 Notice of Proposed Construction or Alteration These are typical permit requirements for other installations in the region. A through investigation of the permits required to install and maintain met towers will be done by WHPacific. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 16 of 31 7/1/2013 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed:  Threatened or endangered species  Habitat issues  Wetlands and other protected areas  Archaeological and historical resources  Land development constraints  Telecommunications interference  Aviation considerations  Visual, aesthetics impacts  Identify and discuss other potential barriers The environmental permitting steps below are based on the publication Alaska Wind Energy Development: Best Practices Guide to Environmental Permitting and Consultations, a study done by the URS Corporation for the Alaska Energy Authority in 2009. Alaska Department of Environmental Conservation: Alaska Pollution Discharge Elimination System - State regulations (18 AAC 83 APDES) require that all discharges, including storm water runoff, to surface waters be permitted under the Alaska Pollutant Discharge Elimination System (APDES) permit program, which aims to reduce or eliminate storm water runoff that might contain pollutants or sediments from a project site during construction. The construction of one or more wind turbines, and the connecting access road and power line, in NTC would likely disturb one acre or more of soil, and thus must be permitted under the State of Alaska’s Construction General Permit (CGP) and have a Storm Water Pollution Prevention Plan (SWPPP). The construction contractor must submit a Notice of Intent (NOI) to Alaska Department of Environmental Conservation (DEC) before submitting a SWPPP. The DEC issues the final APDES permit for the project after review and public comment periods. US Fish and Wildlife Service and National Marine Fisheries Service: Mertarvik is located in an area mapped by the Anchorage Fish and Wildlife Field Office as “Consultation Necessary” for listed species under the Endangered Species Act. This map is called “ESA Listed Species Consultation Guide – Anchorage Fish and Wildlife Field Office”. The legend states: “ If your project area falls within an area where listed species or critical habitat is present, please contact us to consult with one of our biologists”. A consultation will be scheduled to discuss any area requirements established to protect endangered species. NTC must also be aware of USFWS regulations and guidance under Migratory Bird Treaty Act, which prohibits the taking of active bird nests, their eggs and young. USFWS has developed “Bird Windows” statewide that prohibit clearing and construction activity. The bird window in the Mertarvik area is May 5 to July 25 except for Canada geese and swan habitat where the window begins April 20 and for black scoter habitat where the window closes August 10. Clearing before or after these dates is allowed. Clearing and construction activity during the window is not Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 17 of 31 7/1/2013 allowed. The USFWS Wind Turbine Guidelines Advisory Committee developed guidelines and recommendations for wind power projects to avoid impacts to birds and bats. These recommendations were sent to the Secretary of the Interior in March 2010 and should be referred to during design and construction. Federal Aviation Administration: Determination of No Hazard to Air Navigation – NTC may be required to file an FAA Form 7460- 1 (Notice of Proposed Construction or Alteration) Alaska Department of Natural Resources: Alaska Coastal Management Program consistency review - The Alaska Department of Natural Resources (ADNR)-administered Alaska Coastal Management Program (ACMP), although in a different form or entity will evaluate projects within the Coastal Zone, which includes Mertarvik, for consistency with statewide standards and other local Coastal District enforceable policies. The ACMP (or equivalent entity) consistency review is a coordination process involving all federal and state permitting authorities within the Coastal Resource Service Area (CRSA), where Mertarvik is located. The project design consultant will, on behalf of NTC, fill out a Coastal Project Questionnaire (CPQ) and consistency evaluation form and submit it to ADNR’s Division of Coastal and Ocean Management (DCOM). After a public comment and review period, DCOM will issue a final consistency determination. State Historic Preservation Office (SHPO) consultation - The project design consultant will complete a consultation under Section 106 of the Historic Preservation Act with the State Historic Preservation Office (SHPO), to receive a letter concurring that a wind project would affect no historic properties. US Army Corps of Engineers: The US Army Corps of Engineers (USACE) requires the placement of fill in “waters of the United States”, including wetlands and streams, under Section 404 of the Clean Water Act (CWA). Because much or all of the proposed wind turbine site(s) in Mertarvik are located near wetlands, NTC may need to receive a Section 404 permit from the Alaska District USACE. Environmental Approach: If it is determined through the permitting process a determination is required. WHPacific will organize a pre-application meeting to be coordinated through the ADNR for the Project. All agencies, including federal agencies, will be asked to participate. The meeting will identify and discuss appropriate permit issues and provide agency perspective on the proposed development. Discussions, if required should include actions to avoid, minimize and mitigate wetlands impacts. Preliminary concerns for impacts to possible cultural sites will be identified. Results of this agency pre-application meeting will be a three to five page meeting report summarizing agency concerns, issues and possible mitigation or compensation proposals. This will be as comprehensive as possible but may not identify all permits required for project development given the preliminary nature of the development proposal. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 18 of 31 7/1/2013 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants records or analysis, industry standards, consultant or manufacturer’s estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following:  Total anticipated project cost, and cost for this phase  Requested grant funding  Applicant matching funds – loans, capital contributions, in-kind  Identification of other funding sources  Projected capital cost of proposed renewable energy system  Projected development cost of proposed renewable energy system NTC plans to conduct a Feasibility Analysis, Resources Assessment, and if the study is favorable a Conceptual Design to assess the possibility of using wind power in Mertarvik. This work will cost $175,000. The planning of a complete system for the Mertarvik site is estimated at $200,000 and WHPacific will complete the design in conjunction with an the wind feasibility and anticipated installation of 3-5 met towers at different locations at the site to determine the best location to pursue the development of a wind turbine system. The remote access increases the typical wind study costs higher over typical sites. If the wind resource proves suitable, the next phase of this project would be Final Design and Permitting (Phase III). Although it is difficult to determine without an assessment of the resource and what type, size, and number of turbine would be needed, NTC expects that the Final Design and Permitting would cost up to $220,000. The conceptual design for the entire grid and the wind feasibility study will cost $400,000 including the In-kind contributions from NTC. NTC would provide an in-kind match ($25,000). It is possible that the funding for this work could come from the AEA Renewable Energy Program, the USDA Rural Utility Service program, or another grant program or the Coastal Village Region Fund allocations. The final phase of this project would be Construction and Commissioning (Phase IV). NTC estimates that this phase could cost $6,250,000 assuming installation of three Northwind 100 wind turbines. It is possible that the funding for this work could come from the AEA Renewable Energy Program or the USDA Rural Utility Service program, or another grant program. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 19 of 31 7/1/2013 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve.) Met tower maintenance is expected to be under $1,200 per unit for the duration of the data gathering – Total operating and maintenance $3,600- $5,000. 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following:  Identification of potential power buyer(s)/customer(s)  Potential power purchase/sales price - at a minimum indicate a price range  Proposed rate of return from grant-funded project Buyers are all residential, government and private business at Mertarvik. The total sales/purchase will be determined – the variety of factors will determine the level of service; fuel costs, power cost equalization and other factors. 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. Please fill out the form provided below. Renewable Energy Source The Applicant should demonstrate that the renewable energy resource is available on a sustainable basis. Annual average resource availability. Class 4-6 is anticipated Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel) Existing Energy Generation and Usage a) Basic configuration (if system is part of the Railbelt1 grid, leave this section blank) i. Number of generators/boilers/other 2 ii. Rated capacity of generators/boilers/other 100 & 125 Kw iii. Generator/boilers/other type iv. Age of generators/boilers/other 7 & 12 Years 1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 20 of 31 7/1/2013 v. Efficiency of generators/boilers/other b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank) i. Annual O&M cost for labor $75000 ii. Annual O&M cost for non-labor 25,000 c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the Railbelt grid, leave this section blank) i. Electricity [kWh] 42,000 ii. Fuel usage Diesel [gal] 45,000 Other iii. Peak Load 125KW iv. Average Load 42KW v. Minimum Load vi. Efficiency vii. Future trends d) Annual heating fuel usage (fill in as applicable) i. Diesel [gal or MMBtu] ii. Electricity [kWh] iii. Propane [gal or MMBtu] iv. Coal [tons or MMBtu] v. Wood [cords, green tons, dry tons] vi. Other Proposed System Design Capacity and Fuel Usage (Include any projections for continued use of non-renewable fuels) a) Proposed renewable capacity (Wind, Hydro, Biomass, other) [kW or MMBtu/hr] Two-Four Northwind Turbines b) Proposed annual electricity or heat production (fill in as applicable) i. Electricity [kWh] ii. Heat [MMBtu] c) Proposed annual fuel usage (fill in as applicable) i. Propane [gal or MMBtu] ii. Coal [tons or MMBtu] iii. Wood or pellets [cords, green tons, dry tons] iv. Other Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 21 of 31 7/1/2013 Project Cost a) Total capital cost of new system $6.5-$8m b) Development cost $750,000 c) Annual O&M cost of new system $80,000 d) Annual fuel cost $150-300,000 (Variable w/Fuel Prices) Project Benefits a) Amount of fuel displaced for i. Electricity 150,000KV ii. Heat 75,000KV iii. Transportation b) Current price of displaced fuel $3.46 c) Other economic benefits d) Alaska public benefits Power Purchase/Sales Price a) Price for power purchase/sale $3.36 Project Analysis a) Basic Economic Analysis Project benefit/cost ratio Payback (years) 18 Years 4.4.5 Impact on Rates Briefly explain what if any effect your project will have on electrical rates in the proposed benefit area. If the is for a PCE eligible utility please discus what the expected impact would be for both pre and post PCE. The impact on rates may increase if there is a surcharge added for cost recovery of capital assets; prime power, wind turbines or other infrastructure. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 22 of 31 7/1/2013 SECTION 5– PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following:  Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated renewable energy project  Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate)  Potential additional annual incentives (i.e. tax credits)  Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available)  Discuss the non-economic public benefits to Alaskans over the lifetime of the project When this project is completed and in operation, the primary financial benefit from this project will be reduced fuel costs to the people of Mertarvik. Preliminary estimates of annual diesel fuel savings are over 13,400 gallons for a 100 kW wind system (25% reduction), and over 22,700 gallons for a 200 kW wind system (42% reduction). In addition to the direct fuel reduction are the benefits of: 1. reduced long-term dependence on outside sources of energy; 2. reduced exposure to fuel price volatility; 3. reduced air pollution resulting from reducing fossil fuel combustion; 4. reduced possibility of spills from fuel transport & storage; and 5. reduced overall carbon footprint and its contribution to climate change The major benefit of wind power is the displacement of expensive hydrocarbon fuel to feed reciprocating engines to produce electricity. The negative environmental effects of burning fossil fuels is well documented and although the political and scientific effects over the entire ecosystem is hotly debated everyone agrees burning less fuel is better. For this project the environmental benefit is tangible as a significant reduction in emissions from the Mertarvik power plant. However the economical benefit in relation to the community is immense. The expected displacement of fuel is expected to be 22,787 for a two (2) turbine site with annual savings from $91,148 @$4/gallon to $136,722@$7/gallon. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 23 of 31 7/1/2013 5.1.1 Public Benefit for Projects with Private Sector Sales Projects that include sales of power to private sector businesses (sawmills, cruise ships, mines, etc.), please provide a brief description of the direct and indirect public benefits derived from the project as well as the private sector benefits and complete the table below. See section 1.6 in the Request for Applications for more information. For the purposes of estimating the feasibility the following results from a typical 30 meter tower analysis are shown on the table below: Mertarvik should show more favorable results. Expected Results of HOMER modeling for Mertarvik wind-diesel system alternatives, fuel savings Alternative Annual fuel consumption (gallons) Annual fuel savings Annual fuel cost savings (gallons) % $4/gal. diesel $5/gal. diesel $6/gal. diesel $7/gal. Base case (diesel only) 53,901 0 0% 0 0 0 0 Alternative A (100 kW wind) 40,474 13,427 25% $53,708 $67,135 $80,562 $93,989 Alternative B (200 kW wind) 31,114 22,787 42% $91,148 $113,935 $136,722 $159,509 SECTION 6– SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum:  Proposed business structure(s) and concepts that may be considered.  How you propose to finance the maintenance and operations for the life of the project  Identification of operational issues that could arise.  A description of operational costs including on-going support for any back-up or existing systems that may be require to continue operation  Commitment to reporting the savings and benefits UPC currently operates the power plant and electrical distribution system in Nwetok. UPC will incorporate an O & M surcharge into its rate structure to recoup the costs of operating and maintaining the renewable energy infrastructure. Actual O & M costs will be determined once specifications are developed for the wind turbines to be installed as a result of this study. There will be a learning curve in operating any proposed renewable energy system. Adequate training and support will be budgeted during additional phases. Selection of the wind turbine system will take into account surrounding communities systems already in existence. This will Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 24 of 31 7/1/2013 positively contribute to the wind market penetration to support trained personnel. Any issues related to sustainability specific to this design stage will be documented and addressed to Tom John, NTC Tribal Administrator for resolution. When this project is completed through construction and installation of the wind turbines, the power generated will be supplied through the existing distribution system as before the upgrade and sales billed out as before to the customers of the system. The plant operators will be trained on the new operations and maintenance procedures and processes and these will be similar as other new wind-diesel installations in the region such as Hooper Bay, Toksook Bay and Kasigluk. Adopting the region "standard", the Northern Power 100Kw generator, will result in benefits in regards to long-term sustainability of the entire regional system of turbines, including the installation at Atmautluak. Specific areas regarding sustainability for the new turbines will be addressed and reported at the completion of this design and planning stage. No change is expected with the administrative staff in regards to sustainability and little is any change is expected in the administrative or clerical support of when this installation is completed. SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. The following has been completed: The Newtok Planning Group, led by Sally Cox at State of Alaska DCRA has provided substantial technical assistance to move the project forward. This includes coordination with the military and contractors to establish a literal foundation at the Mertarvik site. This work has allowed the development of a variety of projects to occur simultaneously including the development of an evacuation facility, barge landing sufficient to sustain heavy equipment, community site selections and platting areas. The work associated with the Mertarvik site can be read at: http://commerce.alaska.gov/dnn/dcra/PlanningLandManagement/NewtokPlanningGroup.aspx SECTION 8 – LOCAL SUPPORT AND OPPOSITION Discuss local support and opposition, known or anticipated, for the project. Include letters of support or other documentation of local support from the community that would benefit from this project. The Documentation of support must be dated within one year of the RFA date of July 2, 2013. There is no anticipated opposition to the development of this project. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 25 of 31 7/1/2013 SECTION 9 – GRANT BUDGET Tell us how much you are seeking in grant funds. Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. The land dedicated to the site is not valued presently, however the typical values are $40- 100,000 and will be a contribution by the Newtok Native Corporation. Conceptual Design Report: System Wind Feasibility Description Site Control; Right of Way $25,000 Met Tower Install/Demob $30,000 Geotechnical $50,000 Wind Resource Report $25,000 Conceptual Design; Wind $45,000 Conceptual Design; System $200,000 (See Narrative) TOTALS $175,000 Wind Feasibiity: The application of permits and Site Control is budgeted at: $25,000 based on similar projects in the region. Geotechnical work is the largest category at $50,000 because the work is located in an area surrounded by active drainage areas into the nearby river. The investigation and design need to be comprehensive at this stage of the project to maintain the expected cost of foundation installations, a critical step preserving the long-term sustainability of the project. Task Total Obtain Site Control/Right of Entry/Permits $25,000 Erect, Monitor, and Dismantle Met Tower $30,000 Complete Geotechnical Work $50,000 Complete Wind Resource Report $25,000 Complete Conceptual Design $45,000 Total $175,000 Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 26 of 31 7/1/2013 Mertarvik Electrical System: Conceptual Design There are a variety of investigations to be completed before a system can be installed at the Mertarvik Site. The development will be similar to a conventional subdivision, however with some important challenges: (1) The site is remote (2) Site control and permitting are in an area adjacent to wildlife and bird refuges and (3) the varying entities and agendas will increase the cost of obtaining and securing site control. The conceptual design will have a single critera: Design a system with the lowest cost delivery system for electricity; the greatest use of every BTU shipped into Mertarvik and the lowest cost of production. The key to success is designing a system with the lowest operational cost in the region. The following questions and determinations will be investigated and proposals made to address each of these issues as the projects progresses to completion at Mertarvik: a. How will the community electrical load vary throughout the day? Month to month? What will be the average, peak and minimum loads? b. Estimate the seasonal loads due to commercial or traditional activities? How will the residential electrical loads compare with industrial and commercial loads throughout the day and month to month? What are the station service loads? c. Will there be existing diversion electrical loads in the community? d. Are there electrical loads that could be converted to dispatchable loads if needed? e. What will the make, model, kW rating and type of each diesel genset? What will be the expected fuel curves for each unit? f. What type of mechanical or electronic throttle controls will be proposed? g. What will the will be the target KW hrs per gallon of fuel for this facility h. Propose the type of switch gear – make, model, either manual/automatic? i. What kind of SCADA currently exists? j. Are upgrades or replacements will be planned for any key system components? k. Propose a heat recovery system Determine the loads for heat recovery. l. How will the heat loads be monitored/quantified? How much heat is expected to lost in the system? m. Are there additional potential electrical loads in the community that are not currently being met? Are any new electrical loads being planned? n. Where are the major electrical loads located in the community from a geospatial perspective? o. How well are the phases balanced in the distribution system? How are the transformers in the community loaded or overloaded? Where is there phase or transformer capacity to add additional loads? p. What is the condition of the distribution lines, transformers and poles? q. Provide a map showing single versus three-phase power lines and varying voltage levels? r. What are the parasitic and other system losses? Heat Loads Overview a. What is the heat recovery percentage of each diesel genset? b. What heat loads are tied into the heat recovery system? How are those heat loads monitored/quantified? How much heat is lost in the system? What additional capacity is Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 27 of 31 7/1/2013 available? c. What is the daily and month-to-month profile of each heat load? d. Where are the major heat loads located in the community from a geospatial perspective? e. Are there additional potential heat loads in the community that are not currently being met? Are any new heat loads being planned? Where are they located relative to the powerhouse? f. What is the efficiency of current boilers? Where is space available to add electric boilers? Conceptual Design Budget; Prime System: This will provide the NTC with answers and make the following determinations: TASK TOTAL Proposed electrical system line drawings: turbines, transmission lines, distribution system and powerhouse. Label voltage and phase of lines. 10,000 Complete a detailed line drawing : wind power connects to the powerhouse through switchgear and how wind, diesel integrate. 15,000 Complete proposed and existing SCADA system drawing/description. 10,000 Complete a proposed physical layout at turbine site, powerhouse and transmission route. 10,000 Complete a proposed diversion load drawing and description. 5,000 Determine prime power, wind turbine models, sizes and quantities. 5,000 Determine power curves for each turbine. 5,000 Complete a proposed budget and schedule based on current prime power and turbine pricing and construction estimates. 5,000 A list of what permits will be needed for the project. 35,000 Complete of the geotechnical reconnaissance report. 65,000 HOMER model with accurate wind resource, electrical load, thermal load, wind turbine power curves, turbine availability, diesel power . 10,000 Show how the economies of scale are affected by using different types and quantities of turbines: (1) How do these options vary the overall system cost, the cost per installed kilowatt and unusable excess power? (2) This analysis should reflect that offsetting electrical load has greater economic benefit than offsetting heat loads due to the varying efficiencies of diesel generators versus oil-fired boilers. 10,000 Determine Diesel and wind power generation are locations relative to community loads: Cost and efficiency of reliable communication between the wind site and the powerhouse should be considered: (1) Savings may be gained through consolidation of bulk fuel facilities or idling of power plants. Further, the larger load of the combined communities may allow for larger turbines with better economies of scale. (2) These benefits should be weighed against any loss of rural employment or higher heating oil delivery costs for communities losing power plants. 15,000 TOTAL $200,000 Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 28 of 31 7/1/2013 Applications MUST include a separate worksheet for each project phase that was identified in section 2.3.2 of this application, (I. Reconnaissance, II. Feasibility and Conceptual Design, III. Final Design and Permitting, and IV. Construction and Commissioning). Please use the tables provided below to detail your proposed project’s budget. Be sure to use one table for each phase of your project. If you have any question regarding how to prepare these tables or if you need as sistance preparing the application please feel free to contact AEA at 907-771-3031 or by emailing the Grant Administrator, Shawn Calfa, at scalfa@aidea.org. Milestone or Task: Renewable Resource Study Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS Project scoping and contractor solicitation. 06/15/2014 Resource identification and analysis 09/1/2014 $ $ $ Land use, permitting, and environmental analysis $ $ $ Preliminary design analysis and cost 09/15/2015 $ $ $ Cost of energy and market analysis 09/15/2015 $ $ $ Simple economic analysis 09/01/2015 $ $ $ Final report and recommendations 01/15/2016 $ $ $ TOTALS $ $ $ Budget Categories: Direct Labor & Benefits 82,500 $82,500 Travel & Per Diem 30,000 30,000 Equipment 35,000 35,000 Materials & Supplies 5,000 5,000 Contractual Services 7,500 7,500 Construction Services Other: Indirect NTC 15,000 15,000 TOTALS $ $ $175,000 Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 29 of 31 7/1/2013 Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS Project scoping and contractor solicitation. 06/15/2014 $ $ $ Detailed energy resource analysis $ $ $ Identification of land and regulatory issues, $ $ $ Permitting and environmental analysis $ $ $ Detailed analysis of existing and future energy costs and markets $ $ $ Assessment of alternatives $ $ $ Conceptual design analysis and cost estimate $ $ $ Detailed economic and financial analysis $ $ $ Conceptual business and operations plans $ $ $ Final report and recommendations 01/15/2016 $ $ $ TOTALS $ $ $ Budget Categories: Direct Labor & Benefits 95,500 $95,500 Travel & Per Diem 20,000 20,000 Equipment 12,000 12,000 Materials & Supplies 7,500 7,500 Contractual Services 50,000 50,000 Construction Services Other: Indirect NTC 15,000 15,000 TOTALS $200,000 Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 30 of 31 7/1/2013 SECTION 10 – AUTHORIZED SIGNERS FORM Community/Grantee Name: Newtok Traditional Council Regular Election is held: October (Annually) Date: Authorized Grant Signer(s): Printed Name Title Term Signature Paul Charles President 3 Katherine Charles Finance 2 Lisa Charles Relocation 2 Bernice John Public Facilities 2 I authorize the above person(s) to sign Grant Documents: (Highest ranking organization/community/municipal official) Printed Name Title Term Signature Paul Charles President 3 Grantee Contact Information: Mailing Address: Phone Number: Fax Number: E-mail Address: Federal Tax ID #: Please submit an updated form whenever there is a change to the above information. Renewable Energy Fund Round VII Grant Application - Standard Form AEA 2014-006 Grant Application Page 31 of 31 7/1/2013 SECTION 11 – ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information, resumes of Applicant’s Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. Applicants are asked to provide resumes submitted with applications in separate electronic documents if the individuals do not want their resumes posted to the project web site. B. Letters or resolutions demonstrating local support per application form Section 8. C. For heat projects only: Most recent invoice demonstrating the cost of heating fuel for the building(s) impacted by the project. D. Governing Body Resolution or other formal action taken by the applicant’s governing body or management per RFA Section 1.4 that: - Commits the organization to provide the matching resources for project at the match amounts indicated in the application. - Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. - Provides as point of contact to represent the applicant for purposes of this application. - Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. E. An electronic version of the entire application on CD or other electronic media, per RFA Section 1.7. F. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations. Print Name Lisa Charles Signature Title Newtok Traditional Council Relocation Chairperson Date September 23,2013 Renewable Energy Fund Round VII Grant Application AEA Application 09/24/2013 Newtok Traditional Council Mertarvik Renewable Energy: Feasibility & Conceptual Design 9/24/2013 Attachment A Resume File Renewable Energy Fund Round VII Grant Application AEA Application 09/24/2013 Newtok Traditional Council Mertarvik Renewable Energy: Feasibility & Conceptual Design 9/24/2013 Attachment B Electronic File Renewable Energy Fund Round VII Grant Application AEA Application 09/24/2013 Newtok Traditional Council Mertarvik Renewable Energy: Feasibility & Conceptual Design 9/24/2013 Attachment C Signers Renewable Energy Fund Round VII Grant Application AEA Application 09/24/2013 Newtok Traditional Council Mertarvik Renewable Energy: Feasibility & Conceptual Design 9/24/2013 Attachment D Resolution Renewable Energy Fund Round VII Grant Application AEA Application 09/24/2013 Newtok Traditional Council Mertarvik Renewable Energy: Feasibility & Conceptual Design 9/24/2013 Attachment E Certification