HomeMy WebLinkAboutAGSD Round VIIALASKA ENERGY AUTHORITY
RENEWABLE ENERGY FUND ROUND VII
GRANT APPLICATION
ALASKA GATEWAY SCHOOL DISTRICT
EXTENSION OF HEAT LOOP
TABLE OF CONTENTS APPENDIX
AEA GRANT APPLICATION 1
REGIONAL SCHOOL BOARD RESOLUTION 2
RESUMES 3
CONCEPTUAL DESIGN 4
MAP OF TOKAREA WILDFIRE REMEDIATION 5
STATE OF ALASKA USE PERMIT 6
ENGINEERING & BUSINESS LICENSE 7
RECENT INVOICE 8
ENERGY AUDIT 9
APPENDIX1
AEA GRANT APPLICATION
Renewable Energy Fund Round VII
Grant Application -Heat Projects
Application Forms and Instructions
This instruction page and the following grant application constitutes the Grant Application Form
for Round VII of the Renewable Energy Fund Heat Projects only . If your application is for
energy projects that will not primarily produce heat, please use the standard application form
(see RFA section 1.5). An electronic version of the Request for Applications (RFA) and both
application forms is available online at: www .akener authorit .or /REFund7.html.
• If you need technical assistance filling out this application, please contact Shawn Calfa,
the Alaska Energy Authority Grant Administrator at (907) 771-3031 or at
scalfa aidea.or .
• If you are applying for grants for more than one project, provide separate application
forms for each project.
• Multiple phases for the same project may be submitted as one application.
• If you are applying for grant funding for more than one phase of a project, provide
milestones and grant budget for each phase of the project.
• In order to ensure that grants provide sufficient benefit to the public, AEA may limit
recommendations for grants to preliminary development phases in accordance with 3
ACC 1 07.605(1 ).
• If some work has already been completed on your project and you are requesting
funding for an advanced phase , submit information sufficient to demonstrate that the
preceding phases are completed and funding for an advanced phase is warranted .
• If you have additional information or reports you would like the Authority to consider in
reviewing your application, either provide an electronic version of the document with
your submission or reference a web link where it can be downloaded or reviewed.
• In the sections below, please enter responses in the spaces provided, often under the
section heading. You may add additional rows or space to the form to provide sufficient
space for the information, or attach additional sheets if needed.
REMINDER:
• Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials
submitted to the Authority may be subject to disclosure requirements under the act if no
statutory exemptions apply .
• All applications received will be posted on the Authority web site after final
recommendations are made to the legislature .
• In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or
proprietary company data be kept confidential subject to review and approval by the
Authority . If you want information is to be kept confidential the applicant must:
o Request the information be kept confidential.
o Clearly identify the information that is the trade secret or proprietary in their
application.
o Receive concurrence from the Authority that the information will be kept
confidential. If the Authority determines it is not confidential it will be treated as a
public record in accordance with AS 40.25 or returned to the applicant upon
request.
AEA 2014-006 Application Page 1 of 32 7/2/2011
Renewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 1-APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
Alaska Gateway School District
Type of Entity: K-12 Public School Fiscal Year End June 30th
Tax 10 # 92-0058369 Tax Status:_For-profit __ Non-profit...,l_Government (check one)
Date of last financial statement audit: 6/30/13
Mailing Address Physical Address
P.O. Box 226 Tok, AK 99780 1313.5 Alaska Highway Tok, AK
Telephone Fax Email
(907) 883-5151 (907) 883-5154 tpoage@agsd.us
1.1 APPLICANT POINT OF CONTACT I GRANTS MANAGER
Name Title
Scott MacManus Assistant Superintendent
Mailing Address
Box 226, Tok Alaska 99780
Telephone Fax Email
(907) 883-5151 (907) 883-5154 smacman us@agsd.us
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are : (put an X in the appropriate box)
An electric utility holding a certificate of public convenience and necessity under AS
42.05 , or
An independent power producer in accordance with 3 AAC 107.695 (a) (1 ), or
A local government, or
X A governmental entity (which includes tribal councils and housing authorities);
~ 1.2.2 Attached to this application is formal approval and endorsement for the project by
or the applicant's board of directors, executive management, or other governing
No authority. If the applicant is a collaborative grouping, a formal approval from each
participant's governing authority is necessary. (Indicate Yes or No in the box)
~ 1.2.3 As an applicant , we have administrative and financial management systems and
or follow procurement standards that comply with the standards set forth in the grant
No agreement (Section 3 of the RFA).
~ 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as
or identified in the Standard Grant Agreement template at
No http :1/www. a ken erqy_a uthori t v. ora /veep/Grant-Temp late .Pdf. (Any exceptions
should be clearly noted and submitted with the application.)
~ 1.2.5 We intend to own and operate any project that may be constructed with grant
or funds for the benefit of the general public. If no please describe the nature of the
No project and who will be the primary beneficiaries .
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 2 -PROJECT SUMMARY
This section is intended to be no more than a 2-3 page overview of your project.
2.1 Project Title-(Provide a 4 to 7 word title for your project). Type in space below.
Extension of Heating Loop
2.2 Project Location -
Include the physical location of your project and name(s) of the community or communities that will
benefit from your project in the subsections below.
2.2.1 Location of Project -Latitude and longitude, street address, or community name.
Latitude and longitude coordinates may be obtained from Google Maps by finding you project's location on the map
and then right clicking with the mouse and selecting "What is here? The coordinates will be displayed in the Google
search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining
this information please contact AEA at 907-771-3031 .
The Project is located in the Upper Tanacross Valley , at 249 Jon Summar Road , on the Tok
School Campus in Tok, Alaska.
Alaska
AEA 2014-006 Grant Application Page 3 of 32 7/2/2013
Renewable Energy Fund Round VII
Grant Application -Heat Projects
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Alaska Gateway School
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The Tok biomass heating plant has also indirectly benefited several communities who have an
interest in exploring the potential of biomass heat. It has served as a demonstration site for the
communities through interior Alaska.
2.2.2 Community benefiting-Name(s) of the community or communities that will be the
beneficiaries of the project.
The community of Tok will be the primary beneficiary of the energy savings provided by the
extension of the heating loop from the biomass heating project, however the other communities
that are part of the Alaska Gateway School District which include Dot Lake, Eagle, Tetlin,
Tanacross, Mentasta Lake, and Northway will also directly benefit from the reduced operating
costs ·at the Tok School Campus.
2.3 PROJECT TYPE
Put X in boxes as appropriate
2.3.1 Renewable Resource Type
Wind to Heat X Biomass or Biofuels
Hydro to Heat Solar Thermal
X Heat Recovery from Existing Sources Heat Pumps
Other (Describe)
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Pre-Construction Construction
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
I. Reconnaissance X Ill. Final Design and Permitting
II. Feasibility and Conceptual Design X IV. Construction and Commissioning
2.4 PROJECT DESCRIPTION
Provide a brief one paragraph description of the proposed heat project.
The project will include extending a new hot water heating I return loop from the recently
completed Biomass Heating Plant to two (2) additional buildings on the Tok School Campus and
will include the required integration work within the two buildings .
The first building is the multipurpose building which houses an ice hockey rink and shooting
range. The intent is to use the biomass plant to heat the shooting range and toilet group portion
of the multipurpose building, approximately 10,000 square feet. The second building is the
Zamboni garage which would approximately 1 ,400 square feet.
The heating loop will connect to the Tok School Biomass Plant that was completed in the fall of
2010 . (The Tok School Biomass Plant was developed using AEA Round I Grant Funding. The
project consisted of a Biomass heating facility that contained an automated biomass heating
system that now provides heat to the existing K-12 School.) Since the completion of the Tok
School Biomass Plant a steam turbine and electrical generation system have been added to
create a combined heat and power (CHP) system . The original biomass boiler was sized to
allow for the CHP expansion and the additional load of the multipurpose building and Zamboni
garage. The CHP project was completed the fall of 2012.
When the CHP system is in operation it generates a substantial amount of heat as a byproduct.
The heat created currently surpasses the required heat demand of the existing K-12 School.
The intent is to recover the surplus heat and supply it to meet the heating demand of the
additional buildings mentioned above. The cost for maintenance and operation as well as for
biomass fuel will be negated for this project due to the current operation of the CHP system.
2.5 PROJECT BENEFIT
Briefly discuss the financial and public benefits that will result from this heat project, (such as reduced fuel
costs, lower energy costs, local jobs created etc.)
The completion of the Tok School Biomass Heating Plant, which was funded using AEA Round I
Grant funding , implemented the initial steps in meeting Alaska Gateway School District's
(AGSD) long term energy vision of reducing the negative impact of the rising and volatile cost of
energy on the School District's budget. Since the completion of the Biomass Heating Plant a
CHP system has been integrated which now generates electricity to help further offset the
impact of rising utility costs . Locally produced heat and power have provided more affordable
energy and an opportunity to keep the budgeted energy funds in the local community and
directed to education rather than utilities.
There are many anticipated benefits for extending the heating loop to the two other large
buildings on the Tok School Campus. The primary benefit among these will be to expand upon
the cost saving successes that the Biomass Heating Plant has achieved. There will be cost
savings to AGSD through the direct reduction of heating oil use. The cost for bulk heating oil
delivered in Tok is $3 .81 per gallon in this year. With the integration of the proposed heating
loop to these buildings an additional 9 ,270 gallons of heating oil would be displaced. The heat
used to displace the heati ng oil demand will be delivered by the heat loop and re presents
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
surplus heat created during the electrical generation process of the CHP. The benefit of
capturing this heat creates a sustainable use for the surplus heat and reduces the cost involved
in creating additional heat.
The wood energy program that has developed to support the Tok School Biomass Heating Plant
has created a sustainable market for woody biomass created by wildfire risk forest thinning and
enhancing wildlife habitat. It has also created local jobs and a local vendor was awarded a RFP
to provide chips to AGSD for $52 per ton for five years . It is anticipated that these benefits will
be enhanced by the extension of the heating loop.
2.6 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source
of other contributions to the project.
To complete the required design revisions, permitting, bidding, and construction for the
extension of the heating loop AGSD will need $625,000.00. AGSD is applying for this amount
from the AEA Renewable Energy Fund, Round V Grant.
2.7 COST AND BENEFIT SUMARY
Include a summary of grant request and your project's total costs and benefits below.
Grant Costs
(Summary of funds requested)
2.7.1 Grant Funds Requested in this application $625,000
2.7.2 Cash match to be provided $ 4,000
2.7.3 Total In-kind match to be provided (sum of lines below) $ 629,000
Biomass or Biofuel inventory on hand $0
Energy efficiency improvements to buildings to be $0
heated (within past 5 years or committed prior to
proposed project completion)
Other In-Kind match to be provided $0
2.7.4 Other grant funds to be provided $0
2.7.5 Other grant applications not yet approved $0
2.7.6 Total Grant Costs (sum of 2.7.1 through 2.7.4) $629,000
Project Costs & Benefits
(Summary of total project costs including work to date and future cost estimates to get to a fully
operanonalprojecV
2.7.7 Total Project Cost Summary from Cost Worksheet, Section $625,000
4.4.4, including estimates through construction.
2.7.8 Additional Performance Monitoring Equipment not covered $0
by the project but required for the Grant Only applicable to
construction phase projects.
2.7.9 Estimated Direct Financial Benefit (Savings) $ 22,625 (Year One)
2.7.10 Other Public Benefit If you can calculate the benefit in terms $10,400
of dollars please provide that number here and explain how you
calculated that number in Section 5 below.
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 3-PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information, a
resume and references for the manager(s). In the electronic submittal, please submit resumes
as separate PDFs if the applicant would like those excluded from the web posting of this
application . If the applicant does not have a project manager indicate how you intend to solicit
project management support. If the applicant expects project management assistance from
AEA or another government entity, state that in this section.
Alaska Gateway School District (AGSD) is the lead applicant for the grant and will provide
overall project oversight and will provide an onsite construction manager. CTA Architects and
Engineers will provide project management, engineering, technical guidance, and construction
administration. The main point of contact for AGSD will be Scott MacManus, who is also the
principal investigator of this application.
Todd Poage, Superintendent of AGSD.
Mr. Poage oversees all district operations, including supervision of seven (7) rural schools. He
completes district fiscal budgeting, capital improvement projects, legislative appropriation
requests and strategic planning for AGSD. He has experience working with AEA grants and
reporting requirements.
Scott MacManus, Owner's Project Manager, Alaska Gateway School District
Scott has had experience in project management for both construction and education programs.
He will provide oversight for all of the stages of the project between the School District, CTA,
and construction companies and with the Alaska Energy Authority. Mr. MacManus will be
preforming the AEA contract oversight to ensuring timely completion of the project and
adherence to AEA regulations.
To Be Determined, Construction Manager, Alaska Gateway School District
This person will serve as the onsite construction manager and will provide coordination between
AGSD, CTA, and the construction companies during construction. This person will provide
communication meetings, project schedule coordination, and construction quality control.
Nathan Ratz, Sr. Mechanical Designer, CTA
Nathan has over 16 years of experience in HVAC and plumbing design for a variety of
commercial, government, and educational projects. He has experience in air system design,
hydronic system design, steam system design, D-W-V design, domestic water system design,
cost estimating, and construction administration.
Nick Salmon, Sr. Project Manager, CTA
Nick has more than 20 years of experience in programming, development, and management of
complex projects. His strong background in construction administration allows him to translate
that knowledge into cost effective solutions. Nick will provide technical project management
oversight through the design phase and will serve as support during the construction.
Jesse Vigil, Project Manager, CTA
Jesse specializes in the management and construction coordination. Jesse has over 7 years of
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