HomeMy WebLinkAboutVenetie_AEA_Round_7_Grant_ApplicatrionRenewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 1 -APPLICANT INFORMATION
Name Village of Venetie
Type o f Entity: Tri bal Council Fiscal Year End: September 30
Tax ID #92-0162042 Tax Status: __ For-profit __ Non-profit ____2L_Government ( check one)
Date of last financ ial statement audit: April 2011 (FY201 0-11
Mai l i ng Address Physical Address
PO Box 81119 Clinic
Venetie , AK 99781 Veneti e, AK 99781
Telephone Fax Email
(907 ) 849-8212 (907 ) 849-8216 veneti evi llagecouncil@yahoo.com
1.1 APPLICANT POINT OF CONTACT I GRANTS MANAGER
Name Title
Carl Remley Manager, Energy Projects, ANTHC,DEHE
Mailing Address
3900 Ambassador Drive Suite 301
Anchorage AK 99508
Telephone Fa x Email
907-729-3543 907-729-404 7 cremley@anthc.org
1.2 APP LI CAN T MINIMUM REQ UI REMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application Will be rejected.
1.2.1 As an Applican~ •. we are: (pu_t an X in the appropriate box)
An electric utility holding a certificate of public convenience and necessity under AS
42.05 , or
An independent power producer in accordance w ith 3 AAC 107.695 (a) (1), or
A local government, or
X A governmenta l entity {wh ich includes tribal councils and housing (3uthorities);
Yes 1.2.2 Attached to th is application is formal approva l and endorsement for the project by
the applicant's board of directors, executive management, or other governing
authority. If the applicant is a co ll aborati11e grouping , a formal approva l from each
participant's governing authority is necessary. (Indicate Yes or No in the box)
Yes 1.2.3 As an applicant, we have administrative and financial management systems and
follow procurement standard s that comply with the standards set forth in the grant
agreement (Section 3 of the RFA).
Yes 1.2.4 If awarded the grant, we can comply with all terms and conditions of the awa rd as
identified i n the Standard Grant Agreement template at
htt12 :/ /www .a kenerg::la uthority. org/vee12/Gra nt-T em[21ate .[2df . (Any exceptions
should be clearly noted and submitted w ith the application.)
Yes 1.2.5 We intend to own and operate any project that may be constructed with grant
funds for the benefit of the general publ ic. If no please describe the nature of the
project and who will be the primary beneficiaries .
AEA 2014-006 Grant Application Page 2 of 20 7/2/2013
Renewable Energy Fund Round VII
Grant Application -Heat Projects
SE CT ION 2 -PROJ ECT SUMMARY
This section is intended to be no more th_an a 2-3 page overview of yo.ur p rojfJQt .
2.1 Project Title -(Provide a 4 to 7 word title for your project). Type in space below.
Venetie Clinic Heat Recovery
2 .2 Project Location -
Include the physical location of your pr oject and name(s) of the community or communities that will
benefit from your project in the subsections below.
2.2.1 Location of Project-Latit ude and longitude, st reet address , or communi ty name.
Latitude and l ongitude coordinates may be obtained from Google Maps by finding you project's location on the map
and then right clicking with the mouse and selecting qWhat is here? The coordinates will be displayed in the Google
search windo w above the map in a format aslollows: 61.195676.-149.898663. If you would like assistance obtaining
this information please contact AEA at 907-771-3031.
Venetie 67.016009,-146.421061
2.2.2 Community benefiting -Name(s) of the community or communities that will be the
beneficia r ies of the project.
Venetie, Alaska
2 .3 PROJ ECT TYPE
Put X in boxes as appropriate
2.3.1 Renewable Resource Type
Wind to Heat Biomass or Biofuels
Hydro to Heat Solar Thermal
X Heat Recovery from Existing Sources Heat Pumps
Other (Describe)
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Pre-Construction Construction
I. Reconnaissance X Ill. Final Design and Permitting
II. Feasibility and Conceptual Design X IV. Construction and Commissioning
2.4 PROJECT DESCRIPTION
Provide a brief one paragraph description of the proposed heat project.
This project will provide waste heat from the existing electrical power plant to the newly
constructed clinic. The fuel oil savings to the clinic is projected to be 2,300 gallons of heating oil
per year. For more detailed information, see the attached updated Venetie, Alaska 2013 Heat
Recovery Feasibility Study.
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Renewable Energy Fund Round VII
Grant Application -Heat Proj ects
2.5 PROJ ECT BEN EF IT
Briefly discuss the fin a ncial and public benefits that will result from this heat project, (such as reduced fuel
costs, lower energy costs, lo cal jobs created etc.)
The clinic will benefit all the residents of Venetie; however, the high cost of energy to operate
the facility threatens its sustainability. This project is expected to reduce the facility's fuel oil
usage by 2 ,300 gallons per year, offsetting a large portion of the expected demand.
2.6 P ROJ ECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds , and the nature and source
of o ther contribu'tions to the project.
Based on the attached 2013 Heat Recovery Feasibility Study, the cost to deploy this project is
estimated to be $198,474 (2015 dollars). As allocated in the budget sheet, $25 ,970 is required
for design work and $172,504 for construction. In addition, the Alaska Native Tribal Health
Consortium (ANTHC) will provide an in -kind cost match of 3% in the form of project and
program management services.
2.7 COST AND BENEFIT SUMARY
Include a summary o f grant request and your project's total costs and be-nefits below.
G r a nt Costs
(Summary of funds r eques t ed)
2.7.1 Grant Funds Requested in this application $198,474
2.7.2 Cash match to be provided $
2.7.3 Total In-kind match to be provided (sum of lines below) $5,954
Biomass or Biofuel inventory on hand $
Energy efficiency improvements to buildings to be $
heated (within past 5 years or committed prior to
proposed project completion)
Other In-Kind match to be provided $5,954
2.7.4 Other grant funds to be provided $
2.7.5 Other grant applications not yet approved $
2.7.6 Total Grant Costs (sum of 2.7.1 through 2.7.4) $204,428
Project Costs & Benefits
(Summary of total project costs including work to date and future cost estimates to get to a fully
operational project)
2.7.7 Total Project Cost Summary from Cost Worksheet, Section $198,474
4.4.4, including estimates through construction .
2.7.8 Additional Performance Monitoring Equipment not covered $Included
by the project but required for the Grant Only applicable to
construction phase projects.
2.7 .9 Estimated Direct Financial Benefit (Savings) $19,550
2. 7.10 Other Public Benefit If you can calculate the benefit in terms $
of dollars please provide that number here and explain how you
calculated that number in Section 5 below.
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 3 -PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the. project w;thin the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information, a
resume and references for the manager(s). In th e electronic submittal , please subm it resumes
as separate PDFs if the applicant would like those exCluded from the web posting of this
application . If the applicant does not have a project manager indicate how you intend to solicit
project management supp.ort. If the applicant expects project management assistance from AEA
or another government entity , state that in this section.
ANTHC Energy Projects ' Manager Carl Remley has been an ANTHC employee since 2002. Mr.
Remley is responsible for both energy conservation and renewable energy projects. This
includes performing energy audits in public buildings in 40 rural Alaska villages, installing
energy conservation displays in all homes in 12 villages, evaluating heat recovery opportunities
in 10 villages, implementing heat recovery in several villages, and acting as the energy
coordinator for the Indian Health Service in Alaska.
Prior to that, Mr. Remley owned and operated an energy conservation consulting company for
22 years and was a design engineer in the aerospace industry for 10 years. Mr. Remley has a
Bachelor's Degree in Mechanical Engineering and a Master's Degree in Business
Administration. He is also both a Certified Energy Auditor and a Certified Energy Manager.
Please fill out form provided below. You may add additional rows as needed.
Milestones Tasks Start Date End Date
Project Planning Execution of Grant and Agreements 10/1/2014 11/1/2014
Conduct Kick-off Meeting 11/1/2014 11/1/2014
35 % design with Cost Estimate 11/1/2014 2/1/2015
Final Design
Complete 95 % Design with Cost Estimate 2/1/2015 5/1/2015
Construction Documents 5/1/2015 7/1/2015
Final Business Plan 5/1/2015 7/1/2015
Negotiated heat sales agreement 5/1/2015 7/1/2015
AEA Approves moving ahead to construction 7/1/2015 8/1/2015
Construction Phase Start
Pre-Canst. meeting with Schedule and
cost estimate with ANTHC construction
department. 8/1/2015 8/1/2015
Material Procurement and Mobilization 8/1/2015 4/1/2016
On-site Construction 4/1/2016 6/1/2017
Conduct periodic site visits 4/1/2016 6/1/2017
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Renewable Energy Fund Round VII
Grant Application -Heat Projects I
Conduct Substantial Completion
Inspection
Start-up and Testing
Startup and Testing
Clear Punch list Items
Project Close Out
3.3 Project Resources
6/1/2017 7/1/2017
7/1/2017 8/1/2017
8/1/2017 9/1/2017
9/1/2017 10/1/2017
Describe the personnel, contractors, accounting or bookkeeping personnel or firms,
equipment, and services you will use to accomplish the project. Include any partnerships
or commitments with other entities you have or anticipate will be needed to complete
your project. Describe any existing contracts and the selection process you may use for
major equipment purchases or contracts. Include brief resumes and references for
k n o w n. key personnel, contractors, and suppliers as an attachment to your application.
The project manager will be Carl Remley of Alaska Native Tribal Health Consortium (ANTHC).
He will be supported during the design phase by Chong Park, ANTHC Lead Mechanical
Engineer, and Dave Reed, ANTHC Lead Electrical Engineer. To the extent possible, local labor
will be used during construction. ANTHC will use its purchasing and contracting resources for
material procurement and delivery. Resumes of all key personnel are attached to this
application.
3 .4 Project Communications
D isc uss how you p la n to m onitor th e pro ject and ke ep the A uthor ity info rmed of t he status.
P lea se provide an a lternative contact person and t hei r contact inf orma tio n.
Written project progress reports will be provided to the AEA project manager as required by the
grant. Meetings will be conducted by ANTHC, the Village, and AEA to discuss the status of this
project. Regular coordination meetings will be held between AEA and ANTHC regarding the
project.
3.5 Project Risk
Discuss potential problems and how you would address them.
In general, there are no technological or financial risks involved with the plan to utilize recovered
heat from the power plant to provide heat to the clinic in addition to the existing heat provided to
the water plant. Installing the necessary heat exchangers, piping, pumps, and controls
necessary for implementation has been done many times before and proven effective for many
years .
SECTION 4-PROJECT DESCRIPTION AND TASKS
• The level of information will vary according to phase(s) of the project you propose to
undertake with grant funds.
• If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project. For pre-construction applications, describe
the resource to the extent known. For design and permitting or construction projects, please
provide feasibility documents, design documents, and permitting documents (if applicable) as
attachments to this application .
The energy resource available is the heat from the water jackets of the power plant engines . The
heat available from the power plant significantly offsets much of the fuel oil required much of the
year, as indicated by the attached 2013 Heat Recovery Feasibility Study.
The only realistic alternative to utilizing the recovered heat is to continue to burn an estimated
2,430 gallons of fuel oil to provide the heat required by the clinic. The cost of fuel is almost five
times the cost of the recovered heat. The feasibility study analysis is contained in the attached
2013 Heat Recovery Feasibility Study.
4.1.2 For Biomass Projects Only
Identify any wood inventory questions, such as:
• Ownership/Accessibility. Who owns the land and are their limitations and restrictions to
accessing the biomass resource?
• Inventory data . How much biomass is available on an annual oasis and what types
(species) are there, if known?
N/A
4.2.1 Basic configuration of Existing Heating Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about
the number, size, age, efficiency, aAd type of generation.
A heat recovery utilization spreadsheet has been developed to estimate the recoverable heat
based on monthly total electric power production, engine heat rates, building heating demand,
washeteria loads, heating degree days, passive losses for power plant heat and piping, and arctic
piping losses . The spreadsheet utilizes assumed time-of-day variations for electric power
production and heat demand. Power generation data from AVEC for fiscal year 2012 is used in
the spreadsheet. The estimated heat rejection rate for the lead power plant genset, a John Deer
6081, is used to estimate available recovered heat. Heating degree-days for Fort Yukon were
utilized for this site. All arctic piping is assumed to be routed above grade.
4.2.2 Existing Heating Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources .
The Venetie Clinic is currently heated with fuel oil. This is to be offset by waste heat. No
modifications to the power plant cooling system are included, except those required to connect
the pre-insulated flexible piping to the new power plant heat recovery system.
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
4.2.3 Existing Heating Energy Market
I
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
Heating oil is flown in year-round. There is no fuel barge service available to the community. The
impact of this project will be to reduce the overall expected use of oil by approximately 2,300
gallons per year. While this reduction will not change the price of oil in Venetie, it will significantly
reduce the community's consumption of oil, replacing that consumption with jacket heat from the
diesel.
4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address
potential system design, land ownership , permits , energy efficiency and environmental issues.
4.3.1 System Design
Provide the following information for the proposed renewable energy system:
• A description of renewable ener:gy technology specific to project location
• Optimum installed capacity
• Anticipated capacity factor
• Anticipated annual g'eneration
• Anticipated barriers
• Bas_ic integration concept
• Delivery methods
• Energy efficiency measures (building envelope)
The heat recovery system captures jacket water heat generated by the Venetie Village Electric
power plant that is typically rejected to the atmosphere by the radiators. The recovered heat is
transferred via below-grade arctic piping to the end users. The objective is to reduce the
consumption of expensive heating fuel by utilizing available recovered heat.
Although heat recovery is an excellent method of reducing heating fuel costs, recovered heat is a
supplementary heat source and it is imperative that the end-user facility heating systems are
operational at all times.
Hot engine coolant is piped through a plate heat exchanger located at the power plant. Heat is
transferred from the engine coolant to the recovered heat loop without mixing the fluids. Controls
at the power plant are used to prevent subcooling of the generator engines and reducing electric
power production efficiency. The recovered heat fluid is pumped through buried insulated pipe to
the end-user facilities, and is typically tied into the end-user heating system using a plate heat
exchanger.
VENETIE VILLAGE ELECTRIC PLANT TIE-IN
Because the Venetie Village Electric (WE) plant is being designed for recovered heat, no
modifications to the WE power plant cooling system are included or anticipated, except those
required to connect the rhino-flex piping to the power plant heat exchangers.
All heat recovery piping will be insulated with a minimum of 2-inch insulation and have an
aluminum jacket where exposed to the weather. All valves will be either bronze ball valves or lug-
style butterfly valves with seals compatible with 50/50 glycol/water mixtures at 200F. Air vents,
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