HomeMy WebLinkAboutDEHE-#243977-v1-Brevig_Mission_AEA_Round_7_FInal_ApplicationRenewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 1-APPLICANT INFORMATION
Name City of Brevig Mission
Type of Entity: Local Government Fiscal Year End: June 30
I
Tax ID #92-0084368 Tax Status: __ For-profit __ Non-profit _x_Government (check one)
Date of last financial statement audit:
Mailing Address Physical Address
PO Box 85100 Water Treatment Plant and Washeteria
Brevig Mission, AK 99680 Brevig Mission, AK 99680
Telephone Fax Email
(907) 642-3038 (907) 642-2194 Mayor kts@yahoo.com
1.1 APPLICANT POINT OF CONTACT I GRANTS MANAGER
Name Title
Carl Remley Manager, Energy Projects, ANTHC,DEHE
Mailing Address
3900 Ambassador Drive Suite 301, Anchorage AK 99508
Telephone Fax Email
907-729-3543 907-729-4047 crem ley@anthc.org
1.2 APPLICANT -MINIMUM REQUIREMENTS
Please cheqk .as appropriate . If you do not to meet the minimum applieant requirem(f)nts, your
appficatkm will b.e rejected.
1.2.1 As an Applic(;!nt , we are: (put an X in the .appropriate box)
An electric utility holding a certificate of public convenience and necessity under AS
42 .05 , or
An independent power producer in accordance with 3 AAC 107.695 (a) (1), or
A local government, or
X A governmental entity (which includes tribal councils and housing authorities);
Yes 1.2.2 Attached to this application is formal approval and endorsement for the project by
the applicant's board of directors, executive management. or other goveming
authority. If the applicant is a collaborative grouping , a formal approval from each
participant's governing authority is necessary. (Indicate Yes or No in the box)
Yes 1.2.3 As an appl icant , we have administrative and f inancial managem~nt systems and
follow procurement standards that comply with the standards set forth in the grant
agreement (Section 3 of the RFA).
Yes 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as
identified in the Standard Grant Agreement template at
httQ://www.akenergyauthority.org/veeQ/Grant-TemQiate.Qdf. (Any exceptions
should be clearly noted and submitted with the application.)
Yes 1.2.5 We intend to own and operate any project that may be constructed with grant
funds for the benefit of the general public. If no please describe the nature of the
project and who will be the primary beneficiaries.
AEA 2014-006 Grant Application Page 2 of 20 7/2/2013
Renewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 2-PROJECT SUMMARY
This section is intended to be no more than a 2-3 page overview of your project.
2.1 Project Title -{Provide a 4 to 7 word title for your project). Type in space below.
Brevig Mission Water System Heat Recovery
2.2 Project Location -
Include the physical location of your project and name( s) of the community or communities that will
benefit from your project in the subsections below.
2.2.1 Location of Project-Latitude and longitude, street address, or community name.
Latitude and longitude coordinates may be obtained from Google Maps by finding you project's location on the map
and then right clicking with the mouse and selecting "What is here? The coordinates will be displayed in the Google
search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining
this information please contact AEA at 907-771-3031.
Brevig Mission 65.330894,-166.487846
2.2.2 Community benefiting -Name{s) of the community or communities that will be the
beneficiaries of the project.
Brevig Mission, Alaska
2.3 PROJECT TYPE
Put X in boxes as appropriate
2.3.1 Renewable Resource Type
Wind to Heat Biomass or Biofuels
Hydro to Heat Solar Thermal
X Heat Recovery from Existing Sources Heat Pumps
Other (Describe)
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Pre-Construction Construction
I. Reconnaissance X Ill. Final Design and Permitting
II. Feasibility and Conceptual Design X IV. Construction and Commissioning
2.4 PROJECT DESCR IPTION
Provide a brief one ara ra h descri tion of the ro osed heat ro ·ect.
This project will provide waste heat from the existing electrical power plant to the water
treatment plant and washeteria. The project will install marine manifolds on the existing diesel
generators and provide the recovered heat to the water system. The current estimate of fuel
savings is 14,726. However, an intertie of the power system is planned with the neighboring
village of Teller. If that project proceeds, available heat may be increased to up to 33,000
gallons of equivalent heat. For more detailed information, see the attached, updated Brevig
Mission, Alaska 2013 Heat Recovery Feasibility Study.
AEA 2014-006 Grant Application Page 3 of 20 71212013
Renewable Energy Fund Round VII
Grant Application -Heat Projects
2.5 PROJECT BENEFIT
Briefly discuss the financ ial and public benefits that will result from this heat project, (such as reduced fuel
costs, lower energy costs, local jobs created etc.)
The water system benefits all the residents of Brevig Mission, AK; however, the cost of energy
to operate the facility threatens its sustainability. This project is expected to reduce the fuel oil
usage of the facility by 14,726 gallons per year, offsetting a large portion of the demand.
2.6 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source
of other contributions to the project.
Based on the attached 2013 Heat Recovery Feasibility Study, the cost to deploy this project is
estimated to be$ 731,372 (2015 dollars). As allocated in the budget sheet, $52,196 is required
for design work and $679,196 is needed for the construction. In addition, the Alaska Native
Tribal Health Consortium (ANTHC) will provide an in-kind cost match of 3% in the form of
project and program management services.
2.7 COST AND BENEFIT SUMARY
Include a summary o f gra nt reque st and your project's total costs and benefits b elow.
G r a n t Costs
(Summary of funds requested)
2.7.1 Grant Funds Requested in this application $731 ,372
2.7.2 Cash match to b e provided $
2.7.3 T otal In-kind match to be provi ded (sum of lines below) $21 ,941
Biomass or Biofuel inventory on hand $
Energy efficiency improvements to buildings to be $
heated (within past 5 years or committed prior to
proposed project completion)
Other In-Kind match to be provided $21 ,941
2.7.4 Other grant funds to be provided $
2.7.5 Other grant applications not yet approved $
2.7.6 Total Grant Costs (sum of 2.7.1 through 2.7.4) $753,313
Project Costs & Benefits
(Summary o f tota l proje ct costs in cluding work to date an d fu ture cost estimates to get to a fully
operational project)
2.7.7 Total Project Cost Summary from Cost Worksheet, Section $731,372
4.4.4, including estimates through construction.
2.7.8 Additional Performance Monitoring Equipment not covered $[Included]
by the project but required for the Grant Only applicable to
construction phase projects.
2.7 .9 Estimated Direct Financial Benefit (Savings) $66,267
2. 7.1 0 Other Public Benefit If you can calculate the benefit in terms $
of dollars please provide that number here and explain how you
calculated that number in Section 5 below.
AEA 2014-006 Grant Application Page 4 of 20 7/2/2013
Renewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 3-PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing t11e project and provide a plan for successfully
completing the. project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information, a
resume and references for the manager(s). In the electronic submittal, please submit resumes
as separate PDFs if the applicant would like those excluded from the web posting of this
application . If the applicant does not have a project manager indicate how you intend to solicit
project management support. If the applicant expects project management assistance from AEA
or another government entity, state that in this section.
The Alaska Native Tribal Health Consortium (ANTHC) Energy Projects Manager Carl Remley
has been an ANTHC employee since 2002. Mr. Remley is responsible for both energy
conservation and renewable energy projects. At present, this includes performing energy audits
in public buildings in 40 rural Alaska villages, installing energy conservation displays in all
homes in 12 villages, evaluating heat recovery opportunities in 10 villages, implementing heat
recovery in several villages, and acting as the energy coordinator for the Indian Health Service
in Alaska.
Prior to that, Mr. Remley owned and operated an energy conservation consulting company for
22 years and was a design engineer in the aerospace industry for 10 years. Mr. Remley has a
Bachelor's Degree in Mechanical Engineering and a Master's Degree in Business
Administration. He is also both a Certified Energy Auditor and a Certified Energy Manager.
3.2 Project Schedule and Milestones
Please fill out form provided below. You may add additional rows as needed.
Milestones Tasks Start Date End Date
Project Planning Execution of Grant and Agreements 10/1/2014 11/1/2014
Conduct Kick-off Meeting 11/1/2014 11/1/2014
35 % design with Cost Estimate 11/1/2014 2/1/2015
Final Design
Complete 95 % Design with Cost Estimate 2/1/2015 5/1/2015
Construction Documents 5/1/2015 7/1/2015
Final Business Plan 5/1/2015 7/1/2015
Negotiated heat sales agreement 5/1/2015 7/1/2015
AEA Approves moving ahead to construction 7/1/2015 8/1/2015
Construction Phase Start
Pre-Const. meeting with Schedule and
cost estimate with ANTHC construction
department. 8/1/2015 8/1/2015
Material Procurement and Mobilization 8/1/2015 4/1/2016
On-site Construction 4/1/2016 6/1/2017
AEA 2014-006 Grant Application Page 5 of 20 7/2/2013
Renewable Energy Fund Round VII
Grant Application -Heat Projects
Conduct periodic site visits
Conduct Substantial Completion
Inspection
Start-up and Testing
Startup and Testing
Clear Punch list Items
Project Close Out
3.3 Project Resources
4/1/2016 6/1/2017
6/1/2017 7/1/2017
7/1/2017 8/1/2017
8/1/2017 9/1/2017
9/1/2017 10/1/2017
Describe the personnel, contractors, accounting or bookkeeping personnel or firms,
equipment, and services you will use to accomplish the project. Include any partnerships
or commitments with other entities you have or anticipate will be needed to complete
your project. Describe any existing contracts and the selection process you may use for
major equipment purchases or contracts. Include brief resumes and references for
known, k ey personnel, contractors, and suppliers as an attachment to your application.
The project manager will be Carl Remley of ANTHC . He will be supported during the design
phase by Chong Park, ANTHC Lead Mechanical Engineer, and Dave Reed, ANTHC Lead
Electrical Engineer. To the extent possible, local labor will be used during construction . ANTHC
will use its purchasing and contracting resources for material procurement and delivery.
Resumes of all key personnel are attached to this application.
3.4 Project Communications
Discu ss how you plan to monitor the proj ect and keep the Authority informed of the status.
Please pro vide an a lternative contact pers o n a nd th eir co nta ct inform ati on.
Written project progress reports will be provided to the AEA project manager as required by the
grant. Meetings will be conducted with ANTHC, the Village , and AEA to d iscuss the status of
this project. Regular coordination meetings will be held between AEA and ANTHC regarding all
projects.
3.5 Project Risk
Discuss potential problems and how you would address them.
In general, no technological or financial risks are involved with the plan to utilize recovered heat
from the power plant to provide heat to the water system and water plant. Installing the
necessary heat exchangers , piping , pumps, and controls necessary for implementation has
been done many times before and proven effective for many years.
SECTION 4-PROJECT DESCRIPTION AND TASKS
• The level of information will vary according to phase(s) of the project you propose to
undertake with grant funds.
• If some work has already been completed on your project and you are requesting funding for
an advance d phase, submit information sufficient to demonstrate that the preceding phases
AEA 2014-006 Grant Application Page 6 of 20 7/2/2013
Renewable Energy Fund Round VII
Grant Application -Heat Projects
are satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project. For pre-construction applications, describe
the resource to the extent known. For design and permitting or construction projects, please
provide feasibility documents, design documents, and permitting documents (if applicable) as
attachments to this application.
The energy resource available is the heat from the water jackets of the power plant engines. The
heat available from the power plant can significantly offset much of the fuel oil required for a
majority of the year.
The only realistic alternative to utilizing the recovered heat is to continue to burn an estimated
33,834 gallons of fuel oil to provide the heat required by the water system (water treatment plant
and washeteria/city office). The feasibility study and are contained in the attached 2013 Heat
Recovery Feasibility Study.
4.1.2 For Biomass Projects Only
Identify any wood inventory questions, such as:
• Ownership/Accessibility. Who owns the land and are their limitations and restrictions to
accessing the biomass resource?
• Inventory data. How much biomass is available on an annual basis and what types
(species) are there, if known?
N/A
4.2.1 Basic configuration of Existing Heating Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about
the number, size, age, efficiency., and type of generation.
A heat recovery utilization spreadsheet has been developed to estimate the recoverable heat
based on monthly total electric power production, engine heat rates, building heating demand,
washeteria loads, heating degree days, passive losses for power plant heat and piping, and arctic
piping losses. The spreadsheet utilizes assumed time-of-day variations for electric power
production and heat demand. Power generation data from AVEC for fiscal year 2011 is used in
the spreadsheet. The estimated heat rejection rate for the power plant gensets, Detroit Diesel S60
equipped with marine manifolds, were used to estimate available recovered heat. Heating degree-
days for Brevig Mission were utilized for this site. All arctic piping is assumed to be routed below
grade.
4.2.2 Existing Heating Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
The existing water treatment plant/washeteria building is hydronically heated. The heat recovery
feasibility study reports that the estimated annual usage of heating oil equals 30,835 gallons in
the buildings to be served by this project.
Because the AVEC ~lant is being designed for recovered heat, no modifications to the AVEC
AEA 2014-006 Grant Application Page 7 of 20 7/2/2013
Renewable Energy Fund Round VII
Grant Application -Heat Proj ects
power plant cooling system are included or anticipated, except those required to connect the
arctic piping to the power plant heat exchangers.
4.2.3 Existing Heating Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
Heating oil must be barged in during the summer months. The impact of this project will be to
reduce the overall expected use of oil by approximately 14,726 gallons per year. While this
reduction will not change the price of oil in Brevig Mission, it will significantly reduce the
community's consumption of oil, replacing that consumption with jacket heat from the diesel.
4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address
potentia l system design, land owRership , pe~mits , energy efficiency and environmental issues.
4.3.1 System Design
Provide the following infdrmation for the proposed renewable energy system:
• A description of renewable ene rgy techno logy specific to project lecatio n
• Optimum installed capacity
• Anticipated capacity factor
• Anticipated annual generation
• Anticipated barriers
• Basic integ ration concept
• Deliver y methods
• Energy efficiency measures {building envelope)
The heat recovery system captures jacket water heat generated by the AVEC power plant that is
typically rejected to the atmosphere by the radiators. The recovered heat is transferred via below-
grade arctic piping to the end users. The objective is to reduce the consumption of expensive
heating fuel by utilizing available recovered heat.
Although heat recovery is an excellent method of reducing heating fuel costs, recovered heat is a
supplementary heat source and it is imperative that the end-user facility heating systems are
operational at all times.
Hot engine coolant is piped through a plate heat exchanger located at the power plant. Heat is
transferred from the engine coolant to the recovered heat loop without mixing the fluids. Controls
at the power plant are used to prevent subcooling of the generator engines and reducing electric
power production efficiency. The recovered heat fluid is pumped through buried insulated pipe to
the end-user facilities, and is typically tied into the end-user heating system using a plate heat
exchanger.
AVEC PLANT TIE-IN
The AVEC plant will be modified by retrofitting the generators with marine jackets, which will
significantly increase the available heat. Other work will include piping to connect to the heat
recovery system.
All heat recovery piping will be insulated with a minimum of 2-in insulation and have an aluminum
jacket where exposed to the weather. All valves will be either bronze ball valves or lug style
AEA 2014-006 Grant Application Page 8 of 20 7/2/2013