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Rnd7 App Heat REV-CIHA FINALw Attachment 1-9Sept_23_13
Alaska Energy Authority Renewable Energy Fund Round VII Grant Application Submitted by Cook Inlet Housing Authority for September 24, 2013 seldovia house ground source heat pump project Application Forms and Instructions This instruction page and the following grant application constitutes the Grant Application Form for Round VII of the Renewable Energy Fund Heat Projects only. If your application is for energy projects that will not primarily produce heat, please use the standard application form (see RFA section 1.5). An electronic version of the Request for Applications (RFA) and both application forms is available online at: www.akenergyauthority.org/REFund7.html. • If you need technical assistance filling out this application, please contact Shawn Calfa, the Alaska Energy Authority Grant Administrator at (907) 771-3031 or at scalfa@aidea.org. • If you are applying for grants for more than one project, provide separate application forms for each project. • Multiple phases for the same project may be submitted as one application. • If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for each phase of the project. • In order to ensure that grants provide sufficient benefit to the public, AEA may limit recommendations for grants to preliminary development phases in accordance with 3 ACC 107.605(1). • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are completed and funding for an advanced phase is warranted. • If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. • In the sections below, please enter responses in the spaces provided, often under the section heading. You may add additional rows or space to the form to provide sufficient space for the information, or attach additional sheets if needed. REMINDER: • Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply. • All applications received will be posted on the Authority web site after final recommendations are made to the legislature. • In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. SECTION 1 – APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) Cook Inlet Housing Authority Type of Entity: Fiscal Year End Tax ID #92-0068981 Tax Status: For-profit Non-profit X Government ( check one) Date of last financial statement audit: Mailing Address 3510 Spenard Road, Suite 100 Anchorage, AK 99503 Physical Address Same Telephone: 907-793-3000 Fax: 907- 793-3070 Email bhove@cookinlethousing.org 1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER Name Brent Hove Title Project Manager Mailing Address 3510 Spenard Road, Suite 100 Anchorage, AK 99503 Telephone 907-793-3061 Fax 907- 793-3070 Email bhove@cookinlethousing.org 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or A local government, or X A governmental entity (which includes tribal councils and housing authorities); Yes 1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant’s board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate Yes or No in the box ) Yes 1.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement (Section 3 of the RFA). Yes 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as identified in the Standard Grant Agreement template at http://www.akenergyauthority.org/veep/Grant-Template.pdf. (Any exceptions should be clearly noted and submitted with the application.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. If no please describe the nature of the project and who will be the primary beneficiaries. SECTION 2 – PROJECT SUMMARY This section is intended to be no more than a 2-3 page overview of your project. 2.1 Project Title – (Provide a 4 to 7 word title for your project). Type in space below. Seldovia House Ground Source Heat Pump Project 2.2 Project Location – Include the physical location of your project and name(s) of the community or communities that will benefit from your project in the subsections below. 2.2.1 Location of Project – Latitude and longitude, street address, or community name. Latitude and longitude coordinates may be obtained from Google Maps by finding you project’s location on the map and then right clicking with the mouse and selecting “What is here? The coordinates will be displayed in the Google search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining this information please contact AEA at 907-771-3031. 350 Alder Street, Seldovia AK 99663 Latitude and longitude coordinates: 59.438063,-151.710884 2.2.2 Community benefiting – Name(s) of the community or communities that will be the beneficiaries of the project. Seldovia, AK. Seldovia House is an 18-unit affordable senior housing complex that provides rental housing to low income residents who have disabilities or are ages 62 and older. 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type Wind to Heat Biomass or Biofuels Hydro to Heat Solar Thermal Heat Recovery from Existing Sources X Heat Pumps Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Pre-Construction Construction I. Reconnaissance X III. Final Design and Permitting II. Feasibility and Conceptual Design X IV. Construction and Commissioning 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of the proposed heat project. Funding is being requested to help support the costs of final design, permitting and construction of a ground source heat pump system to displace approximately 75% of the heating oil usage of the 17,191 sq. ft. Seldovia House Senior Housing Complex. Seldovia House is an 18-unit housing complex serving low income senior citizens living in Seldovia. The total annual cost for heating oil for 2012 heating season (Jan 2012-Dec 2012) was $56,461. A field of ten vertical wells, 6” diameter x 300 ft. depth, will be located under the existing parking area and will serve as the heat source. A manifold loop of buried HDPE piping with methanol/water mixture will connect the wells to two high efficiency water to water heat pumps installed in the existing mechanical room. One of the existing heating oil boilers will be replaced by the two new heat pumps. On the load (hot) side of the heat pumps, buffer tanks will be heated from 130F to 145F, these will in turn supply heat to both hydronic space heating and domestic hot water. A heat pump/boiler controller will integrate the heating oil boiler such that supplemental heat will be provided when the heat pump capacity is exceeded on cold winter days. The goal of the ground source heat pump project is to displace approximately 75% of the heating oil currently used annually in the building for space heating and domestic hot water heating. 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this heat project, (such as reduced fuel costs, lower energy costs, local jobs created etc.) The proposed project will not only provide a financial benefit to the residents of Seldovia House by the reduction in costs to heat the property, but also will provide a public benefit to the Seldovia community by demonstrating an alternative heating source that can be replicated by other entities operating public facilities. The cost to heat homes and public facilities in the area is very high; this is also true for the Seldovia House. According to the U.S. Census’s American Community Survey 5-year estimates (2007-2011), there were 237 housing units in the city of Seldovia. Of those, 131 were occupied and 72.5% of those were heated by oil. The national average for heating oil cost is $2.42/gallon. The cost of heating oil in Seldovia is $5.19/gallon, or 215% times the national average. The proposed heat pump project will displace approximately 75% of the annual heating oil usage in the building. This equates to approximately 7,500 gallons of heating oil and $38,925 per year at the current price of $5.19/gallon. While the heat pump system will consume electricity of approximately $12,600 per year, the anticipated net savings is $26,325 per year. A local maintenance staff person will be trained to monitor and maintain the heat pump system. The estimated reduction in annual greenhouse gas emissions will be 166,500 LBS CO2. Cook Inlet Housing Authority (CIHA) is the only affordable housing provider in the area. Seldovia House provides much needed housing to low income seniors and people with disabilities. As a Tribally Designated Housing Entity, CIHA is considered a Public Housing Agency. The majority of residential and public buildings in Seldovia rely upon heating oil. An investment in geothermal heat at the Seldovia House will not only benefit building tenants by stabilizing costs, but will also demonstrate to local residents the potential for fuel use reduction and cost savings through the utilization of renewable energy. CIHA acknowledges and agrees that the proposed project will be constructed, owned, and operated for the benefit of the general public and will not deny any person use and/or benefit of Project facilities due to race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy or parenthood. Letters of support collected to demonstrate support for the proposed project acknowledge the public benefit anticipated through successful completion and implementation. Letters can be found in Attachment #3. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. The project has an estimated total cost of $362,805. CIHA will contribute in-kind Project Management and Administration with a value of $44,516. The Grant Request amount is $318,289. 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project’s total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application $ 318,289 2.7.2 Cash match to be provided $ 2.7.3 Total In-kind match to be provided (sum of lines below) $ 411,835 Biomass or Biofuel inventory on hand $ Energy efficiency improvements to buildings to be heated (within past 5 years or committed prior to proposed project completion) $367,319 Other In-Kind match to be provided $ 44,516 2.7.4 Other grant funds to be provided $ 2.7.5 Other grant applications not yet approved $ 2.7.6 Total Grant Costs (sum of 2.7.1 through 2.7.4) $ 730,124 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.7 Total Project Cost Summary from Cost Worksheet, Section 4.4.4, including estimates through construction. $ 362,805 2.7.8 Additional Performance Monitoring Equipment not covered by the project but required for the Grant Only applicable to construction phase projects. $ 2.7.9 Estimated Direct Financial Benefit (Savings) $ 22,875/year 2.7.10 Other Public Benefit If you can calculate the benefit in terms of dollars please provide that number here and explain how you calculated that number in Section 5 below. $ SECTION 3 – PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information, a resume and references for the manager(s). In the electronic submittal, please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. CIHA employee, Brent Hove, will be the project manager for the proposed project. As project manager, Mr. Hove will manage and oversee all phases of the project. At a minimum, Mr. Hove’s duties will include: in concert with CIHA’s procurement department, oversee all procurement activities; management of design and construction contractors; selection of equipment; review of plans and specifications; perform on-site inspections; review and approve work; conduct periodic progress meetings; and all other duties that will ensure the successful completion of the project and compliance with all AEA grant requirements. Contact information: Brent Hove Cook Inlet Housing Authority 3510 Spenard Road Anchorage, AK 99503 bhove@cookinlethousing.org 907-793-3061 Mr. Hove has worked as a Project Manager in the construction industry for the last 8 years. He has managed large scale private and public projects including; municipal parks, roadways, landscape and vertical construction. With a background in landscape architecture he has served the dual role of designer and project manager allowing him to interact with various professional disciplines on multiple levels. Mr. Hove’s previous work in landscape architecture has always focused upon sustainable design solutions that reflect desires of both clients and local communities. A copy of his resume is included in Attachment #10. Mr. Hove has served as Vice President of the Alaska Chapter of the American Society of Landscape Architecture for the last two years and was recently elected to assume the role of President Elect for 2014. As Vice President Mr. Hove has been responsible for ensuring that ongoing educational opportunities are made available for Alaska landscape architects. He also collaborates with other chapter members to organize statewide public awareness workshops that address the role landscape architecture plays in protecting local watersheds, ecosystems and native vegetation. Mr. Hove will be supported by Mark Fineman, CIHA Director of Project Management and Jeff Judd, CIHA Executive Vice President of Real Estate. Mr. Fineman and Mr. Judd’s resumes are included in Attachment #10. 3.2 Project Schedule and Milestones Please fill out the schedule below. Be sure to identify key tasks and decision points in in your project along with estimated start and end dates for each of the milestones and tasks. Please clearly identify the beginning and ending of all phases of your proposed project. Please fill out form provided below. You may add additional rows as needed. Milestones Tasks Start Date End Date Design and Permitting Project scoping and consultant solicitation for planning and design 7/1/14 7/15/14 Permit applications (City of Seldovia) 7/1/14 7/15/14 Final system design, including construction drawings and specifications 7/16/14 8/15/14 Permit approvals (City of Seldovia) 7/16/14 8/15/14 Engineers cost estimate 8/8/14 8/15/14 Updated economic and financial analysis 8/8/14 8/15/14 Final operational plan (sequence of operations) 8/8/14 8/15/14 Construction Confirmation that all design and feasibility requirements are complete 8/11/14 8/15/14 Completion of bid documents 8/11/14 8/15/14 Contractor solicitation, selection and award 8/18/14 9/12/14 Contractor mobilization 9/15/14 9/19/14 Well drilling, heat loop and manifold installation (10 wells) 9/22/14 10/3/14 Mechanical system installation, including heat pumps, storage tanks, interior piping and monitoring equipment 9/29/14 10/15/14 Integration and testing 10/15/14 10/22/14 Decommission existing heating system (partial) 9/29/14 10/15/14 Final acceptance, commissioning and start up 10/22/14 10/29/14 Performance/Operations & Maintenance reporting (initial and annual) 11/3/14 11/3/24 Note: Schedule above includes feedback from design consultant and mechanical and drilling contractors 3.3 Project Resources Describe the personnel, contractors, accounting or bookkeeping personnel or firms, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. CIHA plans to utilize its experienced in-house project management, procurement, weatherization, and finance departments to accomplish the project, along with a competitively procured designer and construction contractor. As a regional housing authority established in 1974, CIHA’s line of work includes facilitating the design, construction, commissioning and operation of millions of dollars of projects every year. These projects range from tenant renovations of our existing housing stock to the construction of large multi-million dollar facilities that include commercial space and renewable energy sources, such as solar thermal arrays. These projects are often funded with federal and state monies which have procurement and accounting requirements and restrictions similar to those required by AEA. CIHA’s in-house departments have significant experience in procuring and managing consultant and contractor services, and in financial management and control with an eye towards insuring best value and compliance with internal/external policies and regulations. This experience extends to post-completion compliance and monitoring, similar to what will be required by AEA under the grant. CIHA is also a weatherization provider under AHFC’s weatherization program, and is very familiar with energy efficiency theory and weatherization techniques. Over the past five years, CIHA has weatherized over 1,000 units. This experience and in-house resource will be used, as necessary, during the project. Our project management and procurement departments will work together to develop bid packages for the design and construction phases that utilize CIHA’s formal procurement requirements as well as ensure all AEA and applicable State procurement and grant requirements are followed. Bid packages will be made available for contractors at CIHA. Bids will be reviewed by CIHA’s procurement department to ensure responsiveness and that all requirements of the solicitation are met. The project management department will review applications to ensure bidders have adequate capacity and experience to complete their scope of work. Final design work for this project is expected to be procured with a single, competitive solicitation using the completed feasibility and concept design as a basis for the design fee. CIHA will also require bidders to submit qualifications to ensure the successful design firm has the requisite technical experience and capabilities to complete the project design, and respond to any questions and/or issues that may arise during construction. Construction work for this project is also expected to be procured through a single, competitive solicitation. The solicitation will cover all components of work including well drilling, mechanical installation, material acquisition and commissioning. CIHA plans to hold a pre-bid conference to answer any initial questions about the solicitation. Questions pertaining to the solicitation will be encouraged to ensure all bidders fully understand the project scope and contractor responsibilities. CIHA will rely upon its design consultant to answer any technical questions about the construction documents and specifications. CIHA will answer any questions pertaining to the contract and scheduling. CIHA will ensure that the bid forms are clear, concise and thorough in order to acquire the most competitive bids and discourage the potential for change orders due to incomplete or unclear documents. 3.4 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. Please provide an alternative contact person and their contact information. Mr. Hove, CIHA’s project manager, will be responsible for monitoring and keeping the Alaska Energy Authority (AEA) informed of the project’s status. Mr. Hove will be conducting weekly meetings during each phase of the project and updating AEA of progress during the construction phase. Once construction is complete, CIHA will monitor operation of the system and compare pre geothermal heating costs with post geothermal heating costs. Annual reports will be sent to AEA with information received from the data logging energy equipment that will be installed as part of this project. The report will be specific to the year and all logged data will be preceded by a narrative that explains adjustments and maintenance performed in order to attain maximum system efficiency. Included in the narrative will be information pertaining to any lessons CIHA learned calibrating the system during variable weather conditions in an effort to attain peak operating performance. CIHA will always be available to answer questions AEA may have about the project at any time. AEA is also encouraged to contact the CIHA project manager should they wish to visit the site to inspect the project or perform additional efficiency testing. An alternative contact person and their contact information is as follows: Mark Fineman, Cook Inlet Housing Authority, 3510 Spenard Road, Anchorage, AK 99503 MFineman@cookinlethousing.org 907-793-3036 Project Communications Project Phase + Activity Responsible Party Frequency Design: AEA invited to site for pre-construction visit Brent Hove Upon Award Notification Design: Project Team Meetings Brent Hove, Mark Fineman, On- site Property Manager Weekly Construction: Status Report and Project Updates to AEA Brent Hove, Project Manager Ongoing monitoring with Monthly Updates through Construction Phase Construction: Project Team Meetings Brent Hove, Mark Fineman, On-site Property Manager Weekly Close Out: Status update and AEA site visit invitation Brent Hove, Project Manager Upon project completion Operations and Maintenance: Monitoring of System On-site Property Manager/ Brent Hove/CIHA Weatherization staff Ongoing Annual Reporting to AEA On-site Property Manager/Brent Hove Annually 3.5 Project Risk Discuss potential problems and how you would address them. This project involves drilling 10 wells that are 6” in diameter and 300’ deep. The existing boring logs indicate shallow bedrock depths of 5-20’. Information gathered from consultants familiar with this type of drilling indicates that the potential for risk is minimal. Similarly, input from mechanical contractors has not indicated any risk related concerns. CIHA is aware that this project, like any other, bears the potential for risk. CIHA will continue to be conscious of problems that could occur during the course of this project and will be relying upon our design team to mitigate risks by creating thorough, detail oriented construction documents and specifications. Clear and consistent project communication will also assist in mitigating risk. To that end, CIHA’s project manager will conduct weekly team meetings during the design and construction phases to insure action items are reviewed/addressed in a timely manner. CIHA’s project manager will also see that issues are raised promptly and responded to quickly in order to reduce the potential for cost and/or schedule impacts on the project. SECTION 4 – PROJECT DESCRIPTION AND TASKS • The level of information will vary according to phase(s) of the project you propose to undertake with grant funds. • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. For pre-construction applications, describe the resource to the extent known. For design and permitting or construction projects, please provide feasibility documents, design documents, and permitting documents (if applicable) as attachments to this application. The proposed heat resource is the soil and rock mass that exists below the 36 ft. x 96 ft. parking area adjacent to the building. From test boring logs already done for this site, and GeoLink simulation software, it is estimated that approximately 1.4 tons of heat pump capacity can be produced from each 300 ft. x 6” diameter deep vertical well at this site. A total of ten wells in the parking area are predicted to sustain a minimum of 14 tons of heat pump capacity through the coldest winter months. The feasibility of vertical well ground source heat pumps was compared to horizontal well ground source heat pumps and solar thermal opportunity in the “Economic Evaluation of Solar Thermal and Ground Source Heat Pump” report completed by feasibility design consultant, YourCleanEnergy LLC. The economic evaluation report is included in Attachment #4 and serves as the technical and financial basis for proceeding with vertical well ground source heat pumps as a viable alternative to heating oil or electric heat for the facility. CIHA will be responsible for obtaining the City of Seldovia building permit, if required. No serious challenges are anticipated in securing this permit based on preliminary discussions with the City Manager. 4.1.2 For Biomass Projects Only Identify any wood inventory questions, such as: • Ownership/Accessibility. Who owns the land and are their limitations and restrictions to accessing the biomass resource? • Inventory data. How much biomass is available on an annual basis and what types (species) are there, if known? N/A 4.2.1 Basic configuration of Existing Heating Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. Seldovia House currently has a mechanical room with two Weil McClain Gold WGO-7 oil boilers each with AFUE rating of 86%. One boiler is 3 years old; the other is ten years old. Domestic hot water is heated by two Amtrol 80 gallon indirect hot water tanks supplied by a side arm hydronic loop from the boilers. Space heat is currently distributed via two hydronic zones to medium temperature baseboards and unit heaters located on the first and second floor of the building. 4.2.2 Existing Heating Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. The existing energy resource used is #1 heating oil supplied locally by Seldovia Fuel & Lube with a current price of $5.19 per gallon. The price of heating oil is driven heavily by the global price of oil which is estimated to escalate at a minimum of 6% per year over the 20 year life of this project. Grid electricity is supplied by Homer Electric Association; the power is 85% natural gas and 15% hydro. The current effective price of grid electricity paid by Seldovia House is $0.19/KWH. Electricity is estimated to escalate at a rate of 3% per year over the 20 year life of the project. This project is not expected to significantly impact existing energy infrastructure and resources other than introducing the ground source heat pump concept to the local community. 4.2.3 Existing Heating Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. The cost of heating oil in Seldovia is considered high for the region, especially in comparison to nearby Homer that now has natural gas in some areas. There is no plan to bring natural gas to Seldovia so expensive heating oil makes a logical target for displacement with cost effective renewable energy heat sources. A successful demonstration of ground source heat pumps in Seldovia is likely to motivate other local building owners and stakeholders to consider their use as an alternative to heating oil. The project is not expected to have an impact on the rate of local electricity because the power comes from a grid that serves the entire Railbelt region. 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, energy efficiency and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system: • A description of renewable energy technology specific to project location • Optimum installed capacity • Anticipated capacity factor • Anticipated annual generation • Anticipated barriers • Basic integration concept • Delivery methods • Energy efficiency measures (building envelope) The “Economic Evaluation of Solar Thermal and Ground Source Heat Pump” report in Attachment #4 describes the vertical well of ground source heat pumps, which is the renewable energy technology being proposed for this project. The optimum installed capacity is ten vertical wells, each 6” diameter by 300 ft. deep, that are connected with two high efficiency water to water heat pumps, each with 7 tons capacity. The total capacity of the proposed heat pump system is 14 tons, or 168,000 BTU/hour. The anticipated capacity factor for the two heat pumps is approximately 40% year round average, with higher use in winter and lower use in summer. The anticipated annual heat generation is 562 MMBTU, which equates to 75% of the recent annual heating oil usage of 10,000 gallons/year for the building. The anticipated barriers to the well field are few because the depth to bedrock is known from previous test borings and other nearby deep wells. The most significant expected challenge is the integration of the 130F to 145F heat pump output with the existing medium temperature hydronic system. This integration will allow the heat pumps to be the primary source of heat with the remaining oil boiler serving as a supplemental heat source except for the coldest days of year. The basic integration concept is to locate the new vertical wells under the existing parking area, and the new heat pumps in the existing mechanical room. Buffer tanks will be used to store heat pump output and to connect to the existing medium temperature hydronic system. A dedicated heat pump/oil boiler controller will be specified to integrate the remaining oil boiler as a supplementary heat source to the heat pump system. The heat pump output temperature will modulate from 130F to 145F based on outdoor air temperature. Heat from the heat pumps will ultimately be delivered to medium temperature baseboard and unit heaters via the two existing hydronic loops in the building. W ith the recent insulating and weatherization/energy efficiency improvements completed at the building, it is anticipated that adequate heat delivery can be achieved with the hydronic loops supply temperature ranging from 130F to 145F during the heating season. 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership obtain harvest contracts and access issues. The entire project will be located on property CIHA owns so there are no known land ownership issues. Evidence of site control can be found in Attachment #5. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. • List of applicable permits • Anticipated permitting timeline • Identify and discussion of potential barriers At this time, it is anticipated that a construction permit/approval from the City of Seldovia will be required. At the request of the Seldovia City Manager, CIHA’s Project Manager will be attending the October Planning and Zoning Commission meeting to discuss the proposed project with the commissioners and local community members. Preliminary discussions with the Kenai Peninsula Borough, the State Fire Marshal, U.S. Fish and Wildlife, Department of Natural Resources, and Department of Environmental Conservation all indicate no permit will be required from these entities. It is anticipated that any required City of Seldovia permits can be obtained in a timely manner prior to construction. No serious permitting challenges are anticipated at this time. 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed: • Threatened or endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts • Identify and discuss other potential barriers There are no environmental or land use issues anticipated with regard to this project. There may be permitting restrictions based on the allowable hours and duration of drilling activity with respect to disturbances to the neighbors, however, CIHA is committed to doing this work with minimal disruption to residents and other neighbors in the area. Attachment #6 includes the following reports that demonstrate the necessary steps have been taken to conduct environmental review. These include: A 2009 U.S. Department of Housing and Urban Development Environmental Review and the State of Alaska Historic Properties determination letter. A 1978 Seldovia House Soils report is also included as Appendix E in Attachment #4. 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants records or analysis, industry standards, consultant or manufacturer’s estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following: • Total anticipated project cost, and cost for this phase • Requested grant funding • Applicant matching funds – loans, capital contributions, in-kind • Identification of other funding sources • Projected capital cost of proposed renewable energy system • Projected development cost of proposed renewable energy system Total anticipated project cost is $362,805 for design and construction. The requested grant funding is $318,289. An in-kind match for project management and administration in the amount of $44,516 will be provided by CIHA. Detailed project cost information can be found on page 18 of the “Economic Evaluation of Solar Thermal and Ground Source Heat Pump” report in Attachment #4. The anticipated capital cost and development cost of the proposed vertical well ground source heat pump system is $362,805. 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve.) Anticipated O&M costs for the proposed ground source heat pump system are as follows: Electric motor source side and load side loop pumps (0.5 HP total) = $ 650/year Electricity for two 7 ton heat pumps @ 40% capacity factor = $12,600/year Bi-annual servicing and check up by heat pump technician = $ 2,800/year Total anticipated O&M costs = $16,050/year O&M costs will be funded by CIHA from heating oil expenses avoided by using the heat pumps. 4.4.3 Heat Purchase/Sale The heat purchase/sale information should include the following: • Identification of potential energy buyer(s)/customer(s) • Potential heat purchase/sales price - at a minimum indicate a price range • Proposed rate of return from grant-funded project All heat will be used on site by Seldovia House, no heat will be sold to others. 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. Please fill out the form provided below and provide most recent heating fuel invoice that supports the amount identified in “Project Benefits” subpart b below. Renewable Energy Source The Applicant should demonstrate that the renewable energy resource is available on a sustainable basis. Annual average resource availability. The proposed ten vertical wells will ensure a heat pump output capacity of up to 168,000 BTU/hour thru the entire heating season. Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel) Existing Heating Energy Generation and Usage a) Basic configuration i. Number of generators/boilers/other Two oil boilers ii. Rated capacity of generators/boilers/other Each boiler rated for 210,000 BTU/hour iii. Generator/boilers/other type Weil McClain WGO-7 Forced Draft iv. Age of generators/boilers/other One is 3 years old, one is ten years old v. Efficiency of generators/boilers/other Estimated AFUE = 80% b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank) i. Annual O&M cost for labor ii. Annual O&M cost for non-labor c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the Railbelt grid, leave this section blank) i. Electricity [kWh] ii. Fuel usage Diesel [gal] Other iii. Peak Load iv. Average Load v. Minimum Load vi. Efficiency vii. Future trends d) Annual heating fuel usage (fill in as applicable) i. Diesel [gal or MMBtu] 10,000 gallons of #1 heating oil per year ii. Electricity [kWh] iii. Propane [gal or MMBtu] iv. Coal [tons or MMBtu] v. Wood [cords, green tons, dry tons] vi. Other Proposed System Design Capacity and Fuel Usage (Include any projections for continued use of non-renewable fuels) a) Proposed renewable capacity (Wind, Hydro, Biomass, other) [kW or MMBtu/hr] Capacity of ten vertical wells supplying water to water heat pumps is 14 tons = 186,000 BTU/hour b) Proposed annual electricity or heat production (fill in as applicable) i. Electricity [kWh] ii. Heat [MMBtu] 562.5 MMBTU/year c) Proposed annual fuel usage (fill in as applicable) i. Propane [gal or MMBtu] ii. Coal [tons or MMBtu] iii. Wood or pellets [cords, green tons, dry tons] iv. Other Project Cost a) Total capital cost of new system $362,805 b) Development cost $7,020 for feasibility study completed Sept 2013 c) Annual O&M cost of new system $2,800 per year for two service calls by tech d) Annual fuel cost $12,600 per year for electricity for heat pump, $650 per year for electricity for loop pumps Project Benefits a) Amount of fuel displaced for i. Electricity ii. Heat 7,500 gallons #1 heating oil will be displaced per year iii. Transportation b) Current price of displaced fuel $5.19/ gallon c) Other economic benefits 166,000 # of CO2 emissions avoided per year d) Alaska public benefits Ground source heat pumps demonstrated Heat Purchase/Sales Price a) Price for heat purchase/sale N/A Project Analysis a) Basic Economic Analysis Project benefit/cost ratio 1.61 Payback (years) 11.7 years 4.4.5 Building Efficiency Please address the following items related to the proposed location of the heating project. If more than one building will be impacted, please address this information for each building. • Building name: Seldovia Senior Housing • Type or primary usage of the building: Multi Unit Residential Rental property For Seniors and people with Disabilities. • Location: Seldovia • Hours of operation: Open 24/7 • Single structure or multiple units: Single structure containing 18 residential apartments plus common areas • Total square footage: 17,191 • Electrical consumption per year: Average of 125,250 KWH/year • Heating oil/fuel consumption per year: 10,000 gallons #1 heating oil/year • Average number of occupants: 18 • Has an energy audit been performed? When? Please provide a copy of the energy audit, if applicable. Yes, an energy audit was completed in 2009. Copies of the AS-IS and Post Improvement energy audits are included in Attachment #7. • Have building thermal energy efficiency upgrades been completed? Yes o If applicable, please provide evidence of efficiency improvements including cost and anticipated savings associated with upgrades: A project plan and total project budget for all weatherization upgrades were developed based on the finding of the AS-IS energy audit. The scope, budget and evidence of efficiency improvements are enclosed as Attachment #8. o Estimated annual heating fuel savings: The estimated annual heating fuel savings associated with the completed weatherization/energy efficiency work is $20,051. See Attachment #8. • If the building is not yet constructed please provide evidence of the value of planned building envelope efficiency investments beyond typical construction practices. Include anticipated savings associated with efficiency investments if available. N/A SECTION 5– PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following: • Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated renewable energy project. In order for the applicant to receive credit for heating fuel displaced the applicant must provide the most recent invoice for heating fuel purchased. • Anticipated annual revenue (based on i.e. a Proposed Heat Purchase Agreement price, RCA tariff, or cost based rate) • Potential additional annual incentives (i.e. tax credits) • Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) • Discuss the non-economic public benefits to Alaskans over the lifetime of the project Potential Annual Fuel Displacement: 7,500 gallons of #1 heating oil/year usage will be displaced over the lifetime of the project. At the current price of $5.19/gal this is an annual savings of heating oil cost of $38,925 per year. Assuming the projected escalation of heating oil price is 6.6% per year, and a discount rate of 3% is applied, the Present Worth of 7,500 gallons of heating fuel per year over 20 years (150,000 gallons total) is estimated to be $1,100,248.The most recent invoice for heating fuel purchased by Seldovia House is included in Attachment #10. There are no anticipated revenue/incentives since the waste heat recovered is not sold to others. Non-economic benefits to Alaskans: Estimated CO2 reduction in Seldovia area of 166,500 lbs/year from the proposed project. A significant benefit the ground source heat pump project will demonstrate for Alaskans is how heat pumps can work and the overall savings resulting from their use. Additionally, the design innovation required to integrate the new low temperature heat pumps with an existing medium temperature hydronic system will benefit the adoption of this innovation for many other existing buildings in the area that also use heating oil. SECTION 6– SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum: • Proposed business structure(s) and concepts that may be considered. • How you propose to finance the maintenance and operations for the life of the project • Identification of operational issues that could arise. • A description of operational costs including on-going support for any back-up or existing systems that may be require to continue operation • Commitment to reporting the savings and benefits CIHA owns and operates a large number of multi-unit residential properties and office buildings in Alaska. Seldovia House has a full time building manager on site, and local mechanical maintenance staff available on call. Additional building managers and mechanical maintenance staff are in Anchorage to support the Seldovia House operations. The project budget allocates the addition of a bi-annual service visit by a factory certified heat pump technician, and some reserve for equipment repair and replacement. Operation and maintenance costs will be funded from avoided fuel costs from the proposed heat recovery system. Operational issues that can arise with ground source heat pumps are typically related to the integrity of the pumped source side and load side loops, which in this case are very simple. If the heat pumps can receive and reject heat at the design rates, they will converge and satisfy heat load demands properly. The heat pump technology proposed (Water Furnace, ClimateMaster, or equal) is mature market technology and the units are essentially plug and play with multiple built in alarm systems designed to protect from over cooling or over heating of compressors or loops. A challenging element of this project will be successful integration of the low temperature heat pump output with the medium temperature back up boiler and medium temperature heating appliances. Fortunately there are several market mature controllers (Tekmar or equal) now available with outdoor temperature reset that allow heat pumps to lead and oil boilers to lag in hydronic heating systems so this challenge is anticipated to be addressed successfully in the design phase. CIHA is committed to reporting ongoing performance and savings not only for the purposes of this grant, but for application on other buildings that they own and operate. Temperatures, flows, heat production (MBH, MMBTU) and COP will be monitored for the new heat pump system and incorporated into a web based monitoring and control system. SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. Earlier this year, CIHA contracted the services of feasibility and design consultant, YourCleanEnergy LLC to evaluate the economic prospect for solar thermal and ground source heat pumps as possible renewable energy sources for space heating and domestic hot water at the Seldovia House (see Attachment #4). Based upon building configuration and existing topography the study informed us that the Seldovia House did not have adequate solar gain to make a solar thermal project feasible. The evaluation did reveal that geothermal was a viable option for offsetting heating oil costs. This knowledge has led to multiple meetings with consultants and contractors that have experience with geothermal installation. In these meetings we have discussed the site, logistics, design, equipment and cost. This careful research and analysis by professional energy consultants combined with practical field experience of contractors and enthusiastic local support has informed CIHA’s decision to move forward with the heat pump option. Additionally, CIHA’s investment in weatherizing the Seldovia House in 2010 has proven successful based upon current AKWarm testing results. The energy analysis shows that the addition of geothermal heat pumps will decrease our reliance upon heating oil by 75%. If awarded this grant, CIHA would like the Senior Housing site to be a model for renewable energy in Seldovia. We feel that this project mirrors sentiments of the community and their commitment to their elders, the earth and sustainability. If awarded this grant, CIHA will move forward with the design phase immediately. We will competitively solicit a design consultant to generate the final design based on the economic assumptions and concept design already generated by our feasibility and design consultant, YourCleanEnergy LLC. We anticipate one month is necessary to complete the project design once a notice to proceed is issued. During this phase, CIHA will also procure any permits that may be required. Based on preliminary discussions with local, state and federal agencies, there appears to be little permitting required based on the nature of the project scope and work performed. After the final design is complete, CIHA will competitively solicit bids for construction of the project. We anticipate the schedule will allow for drilling the wells in the fall and completing the building mechanical installation in the late fall over a six week period. Our intent is to complete the project in the late fall/early winter of 2014 so we can immediately realize the benefits of the heat pumps as we move into winter. SECTION 8 – LOCAL SUPPORT AND OPPOSITION Discuss local support and opposition, known or anticipated, for the project. Include letters of support or other documentation of local support from the community that would benefit from this project. The Documentation of support must be dated within one year of the RFA date of July 2, 2013. Members of the local community have been responsive, optimistic and positive about the potential for geothermal technology. They appreciate the presence of a Senior Housing Facility in their community and are highly aware of escalating fuel oil costs. The year round population is a diverse mix of working/retired fishermen, construction workers, school teachers, restaurant owners and ferry workers. The older generation Seldovians arrived with an independent and self- sufficient spirit. The new generation embraces that same spirit and expresses it by purchasing property and building homes from the ground up. They burn wood, raise chickens, grow vegetables and stock their freezers with fish for the long winter months. The city has an independent spirit and the community members CIHA has had the privilege of speaking with regarding geothermal energy see this project as a positive method for supplanting fuel oil costs. CIHA’s initial outreach efforts have not been met with any negative comments. Letter of support are included in Attachment #3. They include: The Seldovia Village Tribe has offered their full support and acknowledges the need to reduce a dependence upon fossil fuels that pose risks for the environment and the population. The City of Seldovia is in support of the concept to use geothermal energy as a method for reducing heating costs. The Seldovia Oil Spill Response Team was formed as a response to the Valdez Oil Spill in 1989. The President of this organization informed CIHA that their team is often utilized as a response unit for home heating oil spills. He supports the use of geothermal energy to reduce reliance upon fossil fuel, but more interestingly sees this technology as a method for decreasing the amount of heating oil that is spilled during the transport process. Vivian Rojas, a local resident and member of the Seldovia City Council is very aware and concerned about the cost of energy in Seldovia. She feels that alternative energy is the future for Alaska and a necessity for sustaining low income housing in Seldovia. Erin McKittrick and Bretwood Higman, owners of Ground Truth Trekking have also expressed their support for the proposed project. Ground Truth Trekking is a 501(c)(3) nonprofit founded in 2007, which seeks to educate and engage the public on Alaska's natural resource issues through a combination of wilderness adventure, scientific analysis, and the creation of web resources. SECTION 9 – GRANT BUDGET Tell us how much you are seeking in grant funds. Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Provide a narrative summary regarding funding sources and your financial commitment to the project CIHA is seeking $318,289.00 in grant funds. CIHA has owned, operated and maintained the Seldovia House since 1984. CIHA performed weatherization upgrades to the building envelope in 2010 that cost $367,319. CIHA’s Board of Commissioners have expressed their continued commitment to a more energy efficient and self-sufficient building by authorizing a $44,516 in- kind match in available funds currently under CIHA’s control to cover administrative and project management tasks for CIHA staff associated with the project. Total matching funds associated with the project is accordingly $411,835. Please provide a short narrative, and cost estimate, identifying the metering equipment, and its related use to comply with the operations reporting requirement identified in Section 3.15 of the Request for Applications. The opinion of probable cost for the project presented in the “Economic Evaluation of Solar Thermal and Ground Source Heat Pump,” report (Attachment #4) includes a line item of $12,000 for Instrumentation & Monitoring Equipment. For the ground source heat pump system, the instrumentation in the concept design includes flow rates of both source and load side loops; temperature entering and leaving both source and load side of heat pumps; energy production of heat pump units in both MBH and MMBTU; COP of individual heat pump units; total system COP (includes all electrical energy used by the heat pumps system - heat pumps, loop pumps, control equipment). A web-based data logger will provide daily, monthly and yearly totals of the performance parameters over the 20 year design life of the project. Applications MUST include a separate worksheet for each project phase that was identified in section 2.3.2 of this application, (I. Reconnaissance, II. Feasibility and Conceptual Design, III. Final Design and Permitting, and IV. Construction and Commissioning). Please use the tables provided below to detail your proposed project’s budget. Be sure to use one table for each phase of your project. If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contact AEA at 907-771-3031 or by emailing the Grant Administrator, Shawn Calfa, at scalfa@aidea.org. Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS DESIGN Project Scoping and Consultant solicitation for Planning and Design 7/15/14 $ $6,000 In-kind $6,000 Permit Applications 7/15/14 $ $1,000 In-kind $1,000 Final System design, including construction drawings and specifications 8/15/14 $31,064 $ $31,064 Permit Approvals 8/15/14 $ $1,000 In-kind $1,000 Engineers Cost Estimate 8/15/14 $2,500 $ $2,500 Updated Economic and Financial Analysis 8/15/14 $1,500 $ $1,500 Final Operational Plan 8/15/14 $5,000 $ $5,000 $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $40,064 $8,000 $48,064 Budget Categories: Direct Labor & Benefits $ $8,000 $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $40,064 $ $ Construction Services $ $ $ Other $ $ $ TOTALS $40,064 $8,000 $48,064 Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS CONSTRUCTION Confirmation that all design and feasibility requirements are complete 8/15/14 $ $2,500 In-kind $2,500 Completion of bid documents 8/15/14 $ $2,500 In-kind $2,500 Contractor solicitation, selection and award 9/12/14 $ $3,500 In-Kind $3,500 Contractor mobilization 9/19/14 $14,100 $ $14,100 Well drilling, heat loop and manifold installation (10 wells) 10/3/14 $105,000 $ $105,000 Mechanical system installation, including heat pumps, storage tanks, interior piping and monitoring equipment 10/15/14 $72,722 $ $72,722 Inspections by Engineer 10/21/14 $11,129 $11,129 Integration and testing 10/22/14 $5,000 $ $5,000 Decommission existing heating system (partial) 10/15/14 $3,500 $ $3,500 Final acceptance. Commissioning and start up 10/29/14 $22,258 $ $22,258 Performance/Operations & Maintenance reporting (initial and annual 11/3/24 $ $28,016 In-kind $28,016 Construction Contingency $44,516 $ $44,516 TOTALS $278,225 $36,516 $314,741 Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $11,129 $ $ Construction Services $267,096 $ $ Other (CIHA PM/Admin staff costs) $ $36,516 In-kind $ TOTALS $278,225 $36,516 $314,741 Project Milestones that should be addressed in Budget Proposal Reconnaissance Feasibility Design and Permitting Construction 1. Project scoping and contractor solicitation. 2. Resource identification and analysis 3. Land use, permitting, and environmental analysis 4. Preliminary design analysis and cost 5. Cost of energy and market analysis 6. Simple economic analysis 7. Final report and recommendations 1. Project scoping and contractor solicitation. 2. Detailed energy resource analysis 3. Identification of land and regulatory issues, 4. Permitting and environmental analysis 5. Detailed analysis of existing and future energy costs and markets 6. Assessment of alternatives 7. Conceptual design analysis and cost estimate 8. Detailed economic and financial analysis 9, Conceptual business and operations plans 10. Final report and recommendations 1. Project scoping and contractor solicitation for planning and design 2. Permit applications (as needed) 3. Final environmental assessment and mitigation plans (as needed) 4. Resolution of land use, right of way issues 5. Permit approvals 6. Final system design 7. Engineers cost estimate 8. Updated economic and financial analysis 9. Negotiated power sales agreements with approved rates 10. Final business and operational plan 1. Confirmation that all design and feasibility requirements are complete. 2. Completion of bid documents 3. Contractor/vendor selection and award 4. Construction Phases – Each project will have unique construction phases, limitations, and schedule constraints which should be identified by the grantee 5. Integration and testing 6. Decommissioning old systems 7. Final Acceptance, Commissioning and Start-up 8. Operations Reporting Renewable Energy Fund Round VII Grant Application - Heat Projects ALASKA. ¥ ^MZD ENERGY AUTHORITY SECTION 10 - AUTHORIZED SIGNERS FORM Community/Grantee Name: Cook Inlet Housing Authority Regular Election is held: N/A Date: 9/23/13 Authorized Grant Signer(s): Printed Name Title Term Signature Carol Gore President/CEO N/A Jeff Judd Executive Vice President, Real Estate N/A Maria Tagliavento Executive Vice President, Business Administration N/A ^ D I authorize the above person(s) to sign Grant Documents: (Highest ranking organization/community/municipal official) Printed Name Title Term Signature Carol Gore President/CEO N/A Grantee Contact Information: Mailing Address: 3510 Spenard Road, Ste. 100 Anchorage, AK 99503 Phone Number: 907-793-3061 Fax Number: 907-793-7081 E-mail Address: bhove@cookinlethousing.org Federal Tax ID #: 92-0068981 Please submit an updated form whenever there is a change to the above information. AEA 2014-006 Grant Application Page 26 of 28 7/2/2013 Renewable Energy Fund Round VII O^S^ — Grant Application - Heat Projects I ^B> ENERGY AUTHORITY SECTION 11 - ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information, resumes of Applicant's Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. Applicants are asked to provide resumes submitted with applications in separate electronic documents if the individuals do not want their resumes posted to the project web site. See Attachment #10 B. Letters or resolutions demonstrating local support per application form Section 8. See Attachment # 3 C. For heat projects only: Most recent invoice demonstrating the cost of heating fuel for the building(s) impacted by the project. See Attachment #9 D. Governing Body Resolution or other formal action taken by the applicant's governing body or management per RFA Section 1.4 that: - Commits the organization to provide the matching resources for project at the match amounts indicated in the application. - Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. Provides as point of contact to represent the applicant for purposes of this application. - Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. See Attachment #2 E. One paper copy and one electronic version of the entire application on CD or other electronic media, per RFA Section 1.7. F. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations. Print Name Carol Gore Signature Title4* President/CEO Date 9/24/13 AEA 2014-006 Grant Application Page 27 of 28 7/2/2013 Renewable Energy Fund Round VII O^S^ — Grant Application - Heat Projects I ^B> ENERGY AUTHORITY SECTION 11 - ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information, resumes of Applicant's Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. Applicants are asked to provide resumes submitted with applications in separate electronic documents if the individuals do not want their resumes posted to the project web site. See Attachment #10 B. Letters or resolutions demonstrating local support per application form Section 8. See Attachment # 3 C. For heat projects only: Most recent invoice demonstrating the cost of heating fuel for the building(s) impacted by the project. See Attachment #9 D. Governing Body Resolution or other formal action taken by the applicant's governing body or management per RFA Section 1.4 that: - Commits the organization to provide the matching resources for project at the match amounts indicated in the application. - Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. Provides as point of contact to represent the applicant for purposes of this application. - Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. See Attachment #2 E. One paper copy and one electronic version of the entire application on CD or other electronic media, per RFA Section 1.7. F. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations. Print Name Carol Gore Signature Title4* President/CEO Date 9/24/13 AEA 2014-006 Grant Application Page 27 of 28 7/2/2013 Renewable Energy Fund Round VII Grant Application - Heat Projects AEA 2014-006 Grant Application Page 28 of 28 7/2/2013 Attachment #1: IRS Designation Letter Attachment #2: Board Resolution NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of Cook Inlet Housing Authority to: 1. Approve the Seldovia House Ground Source Heat Pump Project for purposes of demonstrating board approval and endorsement in CIHA's AEA grant application. 2. Authorize the President/CEO or her designee to sign the AEA grant application, and authorize CIHA project manager Brent Hove to be the point of contact for purposes ofthe application. 3. Authorize a $44,516 in-kind match in available funds under CIHA's control to cover administrative and project management tasks for CIHA staff should it be awarded the renewable energy grant from AEA. 4. Certify as requested in the AEA grant application that CIHA is in compliance with applicable federal, state, and local laws including existing credit and federal tax obligations. Passed thislTday of September, 2013. SEAL: ATTEST: Penny Carty, Secretary Attachment #3: Letters of Support September 30, 2013 Carol Gore President/CEO Cook Inlet Housing Authority 3510 Spenard Dr. Anchorage, AK 99508 Re: The Seldovia House Geothermal project Dear Ms. Gore Seldovia Village Tribe is happy to write this letter of support for the Seldovia House Geothermal Project in Seldovia, Alaska. Cook Inlet Housing Authority (CIHA) has been responsible for the maintenance and up keep of Seldovia House since 1978. This is a forward thinking use of green energy that will replace a dependency on fossil fuels. It will also save money for both tenants and CIHA in the long run. Many communities have turned to wind energy and solar power to reduce the amount spent on fossil fuels. Many regions of the world are already tapping geothermal energy as an affordable and sustainable solution to reducing dependence on fossil fuels, and the global warming and public health risks that result from their use. We wish CIHA the best of luck with this project and recommend that the Alaska Energy Authority fund the “Seldovia House Geothermal Project” fully. If further discussion is needed, please donʼt hesitate to contact me at (907) 234-7898 ext.242 or e-mail me at ccollier@svt.org. Sincerely, SELDOVIA VILLAGE TRIBE Crystal Collier President/CEO Letter of Support for a Geothermal Heat Pump at Seldovia House, Reducing our dependence on fossil fuels is a critical issue for the entire world. This is even more critical for an off-road community like Seldovia, where fuel prices are high, and most goods need to be shipped in. If the community of Seldovia is going to survive and thrive into the future, we need to turn towards our own energy sources. Wood is a good local heat source used by many in town, but it is impractical for a larger building such as Seldovia House, leaving fuel oil as the only option. A geothermal heat pump would provide a local, renewable, stable source of heat for the building. It would not cause CO2 emissions that contribute to climate change, and it would not be subject to future oil price increases, or climate emissions regulations. This would ensure that the senior and low-income residents of Seldovia House could continue to afford their heat. In addtion to the heat pump, it would be good to encourage heat and energy conservation in the building. Steps towards this could include making sure there's adequate ventilation without opening windows, that residents can control the heat of their own apartments, and that they are provided with information about energy conservation. Sincerely, Erin McKittrick and Bretwood Higman mckittre@gmail.com hig314@gmail.com www.GroundTruthTrekking.org PO Box 164 Seldovia, AK 99663 Attachment #4: Economic Evaluation of Solar Thermal and Ground Source Heat Pump Attachment #5: Evidence of Site Control Attachment #6: Environmental Documents U.S. Department of Housing and Urban Development Region X - Anchorage Field Office Alaska Office of Native American Programs 3000 C Street, Suite 401 Anchorage, AK 99503-3914 www.hud.gov/local/anc Carol Gore, Executive Director Cook Inlet Housing Authority 3510 Spenard Road, Suite 201 Anchorage, AK 99503 Dear Ms. Gore: g AUG 2009 Board of Comm President/CEO Exec. VP, Corp. Chief Fin. Officer VP, Development VP Operations Accounting Const/Maint Executive File Communications/PR Subject: Part 50 Environmental Reviews - Seldovia House Rehabilitation Cook Inlet Housing Authority (CIHA) Indian Housing Block Grant (IHBG) No. 07IH0203200 Grants Officer Dev. Finance Admin. Business Mngr Rental Housing Housing Svcs Human Res Record Mngmnt Procurement Project Mgmt Orig/Copv OjS ' DM Oft • • • • on • D • a ft Pursuant to regulations found at 24 C.F.R. Part 50, the Alaska Office of Native American Programs has completed an Environmental Review for the following property located in the Seldovia, Alaska area and included in the subject grant. Pursuant to 24 C.F.R. Part 50.20, the below listed property does not exceed the threshold for activities that are included under categorical exclusion subject to the Federal laws and authorities for rehabilitation. Therefore, HUD approves the rehabilitation of 11 units for this property in your local IHBG program. CIHA is now authorized to commit funds for the rehabilitation activities included under the subject grant. The approved subject property is as follows: Address Legal Description 1. 350 Alder Street T8S R14W Section 32 Seward Meridian Seldovia, AK 99663 SL 0790016 Frank Raby Subdivision Of Lots 1-4 Block 4 Lot 1-A Block 4 PID#: 19206312 All other covered activities included in the subject grants will require individual assessment under 24 C.F.R. Part 50, prior to ClHA's commitment of funds for the activities. If you have any questions, please contact Julie Kander at (907) 677-9888 or e-mail at julie.kander @hud. gov. 4cD William Zachares^ Administrator Cook Inlet LOUSIFI^ Authority Promoting Independence Through Housing RECEIVED July 23, 2009 rjUL % ± 2009 Ms. Judith Bittner State Historical Preservation Officer OHA 550 West 7th Avenue, Suite 1310 Anchorage, AK 99501-3565 Subject: 350 Alder Street, Seldovia, AK - Seldovia House Senior Housing Dear Ms. Bittner: Cook Inlet Housing Authority (CIHA) seeks your concurrence with ClHA's determination that an interior remodel of 14 units of the Seldovia House Senior Housing Project will have no historic impact. Cook Inlet Housing Authority is currently preparing an Environment Assessment (EA) for the US Department of Housing & Urban Development's approval for the interior remodel of the subject property. I have enclosed copies of the site mapping, site photographs, and municipal records for the site located at: T 8S R 14W SEC 32 Seward Meridian SL 0790016 FRANK RABY SUBDIVISION, Resubdivision of Lots 1-4, Block 4 Lot 1-A Block 4. CIHA has determined that no historic properties would be affected by this activity based on the following: • The property is not listed on the National Register as historic properties. • The building was built in 1984 and is not listed on the National Register as an historic property. We request concurrence from your office that any future development of the site has a finding of "no historical properties affected", within the area of potential effect. Thank you for your assistance with this matter, if you have any questions or require additional information, please call me at (907) 793-3024. LisaiLeisle Development Finance Administrator No Historic Properties Affected Alaska State Historic Preservation Officer Date, ^(^o (loo? 3510 Spenard Road, Suite 100 Anchorage, AK 99503 Tel 907-793-3000 Fax 907-793-3070 24 CFR Part 50 Environmental Reviews Pursuant to Section 1000.20 THRESHOLD REVIEW FOR PROPOSED ACTIVITIES INDIAN HOUSING BLOCK GRANT (IHBG) PROGRAM Site Specific Documentation IHBG Recipient's Name: IHBG Program Number: Preparer's Name: Phone Number: FAX Number: E-mail Address: Cook Inlet Housing Authority Lisa Leisle, Development Finance Administrator (907) 793-3024 (907) 793-3070 lleisle@cookinlethousing.org A. Describe the project. Indicate the number of housing units to be assisted, and/or acreage to be developed. Include street addresses, if applicable: CIHA has planned an interior renovation and remodel of 14 ofthe 18 housing units at Seldovia House. CIHA is providing site-specific information forthe following property: 1. 350 Alder Street, Seldovia, AK 99663 Page 1 of 3 Neighborhood Stabilization Program Site-Specific Information for Environment Review Under 24 CFR Part 50 Site Address: 350 Alder Street, Seldovia, AK 99663 Legal Description: T 8S R 14W Sec 32 Seward Meridian SL 0790016 Frank Raby Subdivision of Lots 1-4 Block 4 Lot 1-A Block 4 Proposed Project: Seldovia House Interior Renovation of 14 units Photographs ofthe property and adjacent properties are attached. Indicate the present and proposed use ofthe property: (1) Present use: Senior Housing Proiect (2) Proposed use: Senior Housing Proiect Report the repair/rehabilitation costs and related property values, only if repair or rehabilitation of existing structures is proposed: (1) Property value before repair/rehab $4,881,000.00 (2) Repair/rehab costs (est.) $890,569.00 (3) Property value after repair/rehab $5,771,569.00 Are there any physical or environmental conditions that are or may indicate a significant impact on the human environment? Indicate: No X Uncertain Yes Environmental Assurance Questions: #1 Is the property located within designated coastal barrier resources? Indicate: AX or B Documentation: N/A. ClHA's programs operate in an area or community that does not contain any shores along the Atlantic Ocean, the Gulf of Mexico, or the Great Lakes. #2 Is the property contaminated by toxic chemicals or radioactive materials? Indicate: AX or B Documentation: Please see attached print screens verifying review of the State DEC databases, dated July 15, 2009 documenting that the site possesses no Page 2 of 3 underground storage tanks (which is not a residential fuel tank) or that is known or suspected to be contaminated by toxic chemicals or radioactive materials. #3 Is the property located within a flood hazard area or designated wetland? Indicate: AX or B Documentation: See email from Michiel Holley at the Army Corps, of Engineers verifying the work will not have any affect on wetlands. Also attached is the FEMA Flood Map search showing that Seldovia is not in a flood hazard area. #4 Is the property in a location requiring flood insurance protection? Indicate: AX or B Documentation: No. The properties do not require flood insurance protection. #5 Is the property located within an airport runway clear zone at a civil airport or within a clear zone or accident potential zone at a military airfield? Indicate: A X , B or C Documentation: Seldovia House is located 111 miles from the Kenai Municipal Airport and 23.7 miles from the Homer Airport. There are no military airfields on the Kenai Peninsula or in Homer. #6 Is the property listed on, or eligible for listing on, the National Register of Historic Places; located within, or adjacent to, a historic district; or is a property whose area of potential effect includes a historic district or property? Indicate: A X , B or C Documentation: Please see attached documentation from the State Department of Natural Resources regarding this property. The State Historic Preservation Office concurred with ClHA's determination of No Historic Properties Affected. Page 3 of 3 jCP^* |Bhttp://wvw.dec.state.ak.us/spar/csp/seardi/default.a5p ^J^**^i5^ ____ File Edit View Favorites Tools Help Go, ale | & <& H Contaminated Sites Database Search j£3 Search •<•€>- *- & Bookmarks* .^Check- MJ AutoFill - 3 fo - E3 & * to Page ~ DirecUens; lo search tor si (es, enter criteria in one cr more ot I hs fields b*Iow and 'cbcK' cn the Search Records button. Examples: TosEarcft fcra'es lithe ct/otA^'a'-. choose "Ads t' from Pie dt/Wi nj'cld^on th; Ssarcft Rsccrtfsti.iicn. Te-.stareb fcr QttntU* tiAiJifc. ch4St*'0{M* Iran fit £(J*OJ r«b AlD'AjaVfrcmfc-.s C<yfsy.TrwVci;Veii t» stirt.\ Reotas tir_vi. TostJrcfi si ittf occ-jidsutiisi n a! twee stjtm eirHirisKOptn. Clss-i^a Ce.-?V.i. C^sr.up Cs-;-?'i!e • lulluiiiM CMITO'S' Search Contaminated Sites and Leaking Underground Storage Tanks Site (lame [ ___.„_ _ _] ? Reekey [_ Hazard ID (__ Event 10 j Status | LUST Only Q ? Street Addreti f/Uder Steel I Seldovia ,v;i Ban ? L ? File ID [_ Search Records i Glossary cf Terms and Acronyms Download All Records in Excel Format Km*. From the State of Alaska Contaminated Sites Database July 15, 2009 Mini M W liu -•*?r^^'?Kr^3. ii..-'i ^Aiiyt.j.A.f - |_http;/Avwv.dec.state.ak.us/spar/csp/search/results.asp ;_Ml_i 1* W 6009l« File Edit View Favorites Tools Help GoujIcQ :» {I Searchft Bookmarks- Check • AutoFill' <S •V • llelsie- & - S # - ErPage-r «j» Tools T Done . . r M00% Page I Sec 1 1/i At 0.6" Ui 1 Col 1 J*EC 1 IK EXT OVf! _ Lisa Leisle From: Sent: To: Subject: Holley, Michiel E POA [Michiel.E.Holley@poa02.usace.army.mil] Tuesday, July 21, 2009 9:27 AM Lisa Leisle RE: Request for Wetland Information Hi Lisa, Yes, I did receive the info. The work in question will not affect wetlands, therefore, no permit is required forthe proposed activity. Thanks, Mike Holley Team Leader Regulatory Division —Original Message— From: Lisa Leisle [mailto:lleisIe@cookinlethousing.org] Sent: Tuesday, July 21, 2009 8:13 AM To: Holley, Michiel E POA Subject: FW: Request for Wetland Information Importance: High Did you get my email from Thursday? Do you know when you might be able to provide this information? Thanks so much for you help! Lisa Leisle Development Finance Administrator Cook Inlet Housing Authority 3510 Spenard Road, Suite 100 Anchorage, AK 99503 907-793-3024 direct 907-793-3070 fax Hi Michiel, 1 IIeisIe@cookinIethousing.org <mailto:lleisle@cookinIethousing.org> From: Lisa Leisle Sent: Thursday, July 16, 2009 3:51 PM To: 'michiel.e.holley@usace.army.mil' Subject: Request for Wetland Information Hi Michiel, I am completing a HUD ERfor 8 of our senior housing projects that we are doing renovations/remodeling on and I need to know if these properties are located in a designated wetland. The properties are as follows: IN ANCHORAGE: 9131 Centennial Circle Lat: 6113'22.88"N Long: 149 43'2.42"W 8901 Peck Avenue Lat: 6113'20.61"N Long: 149 43'9.93"W 8871 Centennial Circle Lat: 6113'31.74"N Long: 149 42'53.og"W 9141 Peck Avenue 2 Lat: 6113'23.18"N Long: 149 42'54.37"W 8800 Centennial Circle Lat: 6113'29.46"N Long: 149 42'58.46"W IN SELDOVIA: 350 Alder Street, Seldovia, AK Lat: 59 26'16.34"N Long: 15142,39.18"W IN NINILCHIK: 14635 Sterling Highway, Ninilchik AK Lat: 6o2'51.79"N Long: 15139,38.76"W IN KENAI: 52090 Sixth Street, Kenai, AK Lat: 60 29'53.09MN Long: 15113'37.17"W If you can let me know if these properties are located in a wetland area I would really appreciate it. Please let me know if you have any questions. Lisa Leisle Development Finance Administrator Cook Inlet Housing Authority 3510 Spenard Road, Suite 100 Anchorage, AK 99503 907-793-3024 direct 907-793-3070 fax IIeisle@cookinlethousing.org <mailto:lleisle@cookinlethousing.org> 4 REPLY TO ATTENTION OF: DEPARTMENT OF THE ARMY U.S. ARMY ENGINEER DISTRICT, ALASKA REGULATORY DIVISION P.O. BOX 6898 ELMENDORF AFB, ALASKA 99506-0898 JUL 3 0 2009 Regulatory Division POA-2009-797, 798, 838, 839, 841, 845, 847, and 852 Ms. Lisa Leisle Cook Inlet Housing Authority 3510 Spenard Road, Suite 100 Anchorage, Alaska 99503 Dear Ms. Leisle: This letter responds to your July 17, 2009, request for a Department of the Army (DA) jurisdictional determinations for your proposed renovation and/or remodeling of senior housing at 8 locations in Southcentral Alaska. The project site is located at Latitude 59.4379° N., Longitude 151.7108° W.; Latitude 61.2231° N., Longitude 149.7151° W.; Latitude 61.2230° N., Longitude 149.7173° W.; Latitude 61.2223° N., Longitude 149.7194° W.; Latitude 61.2254° N., Longitude 149.7147° W.; Latitude 61.2248° N., Longitude 149.7162° W.; Latitude 60.0477° N., Longitude 151.6607° W.; and Latitude 60.4980° N., Longitude 151.2269° w. (respectively); in Seldovia, Anchorage, Ninilchik, and Kenai, Alaska. They have been assigned numbers POA-2009-797, Cook Inlet; POA-2009-798, Cook Inlet; POA-2009-838, Cook Inlet; POA-2009-839, Cook Inlet; POA-2009-841, Cook Inlet; POA-2009-845, Cook Inlet; POA-2009-847, Cook Inlet and POA-2009-852, Cook Inlet (respectively) which should be referred to in all correspondence with us. Based on our review of the information you provided, we have determined that your proposed project would not involve an activity we regulate. Therefore, a DA permit is not required. However, a permit may be required if you alter the method, scope, or location of your proposed work; you should contact us if you make changes to your project. Section 404 of the Clean Water Act requires that a DA permit be obtained for the placement or discharge of dredged and'/or fill material into waters of the U.S., including jurisdictional wetlands (33 U.S.C. 1344). The Corps defines wetlands as those areas that are inundated or saturated by surface or groundwater at a frequency and duration sufficient to support, and under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions. Section 10 of the Rivers and Harbors Act of 1899 requires that a DA permit be obtained for structures or work in or affecting navigable waters of the U.S. (33 U.S.C. 403). Section 10 waters are those waters subject to the ebb and flow of the tide shoreward to the mean high water mark, and/or other waters identified by the Alaska District. This approved jurisdictional determination is valid for a period of five (5) years from the date of this letter, unless new information supporting a revision is provided to us before the expiration date. -2- Also, enclosed is a Notification of Administrative Appeal Options and Process and Request for Appeal form regarding this approved jurisdictional determination (see section labeled "Approved Jurisdictional Determination"). Nothing in this letter excuses you from compliance with other Federal, State, or local statutes, ordinances, or regulations. You may contact me via email at Michiel.e.holley@usace.army.mil, by mail at the address above, by phone at (907) 753-2777, or toll free from within Alaska at (800) 478-2712, if you have questions. For additional information about our Regulatory Program, visit our web site at www.poa.usace.army.mil/reg. Sincerely, Mike Holley Team Lead FEMA Map Service Center - FEMA Issued Flood Maps Page 1 of Product Catalog | Map Search | Quick Order | Digital Post Office | Help | Logon | Home > Product Catalog > FEMA Issued Flood Maps FEMA Issued Flood Maps O © 0 Use the following selection boxes to find your area of interest. If you want all maps for a particular jurisdiction click the "Get Kit" button which will appear to the right. Show FEMA IDs Select a State, District or Territory: j ALASKA Select a County, Parish, etc: | KENAi PENINISULA Select a Community: | SELDOVIA/CITY [ Get FEMA Issued Flood Maps" FEMA ID To order state kits, please contact customer service at 02 (800) 358-9616. 02122 [ Get County Kit 020120 [ Get Community Kit * designates unincorporated areas FEMA.gov | Accessibility | Privacy Policy | FAQ | Site Help | Site Index | Contact Us FEMA Map Service Center, P.O. Box 1038 Jessup, Maryland 20794-1038 Phone: (800) 358-9616 Adobe Acrobat Reader required to view certain documents. Click here to download. http://msc.fema.gov/webapp/wcs/stores/servlet/CategoryDisplay?storeId=10001&catalogI... 7/16/2009 FEMA Map Service Center - FEMA Issued Flood Maps Page 1 of 1 Product Catalog | Map Search | Quick Order | Digital Post Office | Help ; Log on | Home > Product Catalog > FEMA Issued Flood Maps FEMA Issued Flood Maps State: ALASKA County: KENAI PENINISULA Community : SELDOVIA/CITY Sorry there are no items to display for this State, County and Community. * designates unincorporated areas FEMA.gov | Accessibility | Privacy Policy | FAQ | Site Help | Site Index | Contact Us FEMA Map Service Center, P.O. Box 1038 Jessup, Maryland 2o794~-?038 Phoner^o"oy35Ti616 Adobe Acrobat Reader required to view certain documents. Click here to download. http://msc.fema.gov/webapp/wcs/stores/servlet/CategoryDisplay?storeId:=l 0001 &catalogI. 7/16/2009 Attachment #7: AHFC As-Is and Post Improvement Energy Audit(s) Attachment # 8: Seldovia House Weatherization Scope & Costs MEMORANDUM Date: September 19, 2013 To: Brent Hove, CIHA Project Manager From: Stuart Brooks, CIHA Weatherization Program Manager Subject: Seldovia House Weatherization Scope & Costs You have asked for information regarding energy efficiency improvements made to Seldovia House in 2009 under AHFC’s weatherization program. The major energy efficiency improvements incorporated into the facility are based on my “as-is” April 8, 2009 energy audit, and follow below: 1. Replaced one old oil-fired boiler with 87% AFUE oil-fired boiler (both boilers now same) 2. Replaced old oil-fired water heater with 2 indirect storage tank type water heaters (uses boiler efficiency to produce hot water) 3. Replaced nearly all exterior windows (store-front entries not replaced); old = R-1.9; new = R-4 4. Replaced old apartment entry doors with new fiberglass-clad, insulated exterior doors 5. Air sealed attic and crawlspace to reduce air infiltration/exfiltration 6. Repaired damaged crawlspace insulation 7. Removed existing exterior siding, installed 1.5 inches thick foam board insulation on exterior of exterior walls, then resided to increase overall insulation factor in building envelope. The estimated annual heating fuel savings associated with the completed weatherization work is $20,051 ($49,158 pre-improvement annual heating fuel cost less $29,107 post-improvement). This information can be found on the first page of the “Energy Cost and Features Report” in the as-is and post-improvement energy audits. The total project cost breakdown and project photographs are attached to this memorandum. If you have any questions or need additional information, please do not hesitate to ask. Attachment #9: Heating Fuel Invoice