HomeMy WebLinkAboutatka rd 7 grt applRenewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 1 -APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
City of Atka
Type of Entity: Municipality Fiscal Year End June 30
Tax ID # 92-0126898 Tax Status:_For-profit _Non-profit _,l_Govemment ( check one)
Date of last financial statement audit: 6/30/2012
Mailing Address Physical Address
PO Box47070 9008 Kaangkux Lane
Atka, Alaska 99547 Atka, Alaska 99547
Telephone Fax Email
907-839-2233 907-839-2234 dirksjuliea@gmail.com
1.1 APPLICANT POINT OF CONTACT I GRANTS MANAGER
Name Title
Julie Dirks City Administrator
Mailing Address
721 Sesame Street 2C
Anchorage Alaska 99503
Telephone Fax Email
907-522-0384 907-522-0385 dirksjuliea@gmail.com
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are: (put an X in the appropriate box)
X An electric utility holding a certificate of public convenience and necessity under AS
42.05, or
An independent power producer in accordance with 3 AAC 107.695 (a) (1), or
X A local government, or
A governmental entity (which includes tribal councils and housing authorities);
Yes 1.2.2 Attached to this application is formal approval and endorsement for the project by
the applicant's board of directors, executive management, or other governing
authority. If the applicant is a collaborative grouping, a formal approval from each
participant's governing authority is necessary. (Indicate Yes or No in the box )
Yes 1.2.3 As an applicant, we have administrative and financial management systems and
follow procurement standards that comply with the standards set forth in the grant
agreement (Section 3 of the RFA).
Yes 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as
identified in the Standard Grant Agreement template at
htt12;Uwww.a~~D~I1B£au1bQ[jtv,Qrn/v~~o/~[QD1-Iwn121a1~.12df. (Any exceptions
should be clearly noted and submitted with the application.)
Yes 1.2.5 We intend to own and operate any project that may be constructed with grant
funds for the benefit of the general public. If no please describe the nature of the
project and who will be the primary beneficiaries.
AEA 2014-006 Application Page 1 of21 71212011
Renewable Energy Fund Round VII
Grant Application -Heat Projects
SECTION 2-PROJECT SUMMARY
This section is intended to be no more than a 2-3 page overview of your project.
2.1 Project Title -(Provide a 4 to 7 word title for your project). Type in space below.
Atka Dispatchable Heat
2.2 Project Location -
Include the physical location of your project and name(s) of the community or communities that will
benefit from your project in the subsections below.
2.2.1 Location of Project-Latitude and longitude, street address, or community name.
Latitude and longitude coordinates may be obtained from Google Maps by finding you project's location on the map
and then right clicking with the mouse and selecting What is here? The coordinates will be displayed in the Google
search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining
this information please contact AEA at 907-771-3031.
52° 11' 57" N 17 4° 92' 48" W
2.2.2 Community benefiting-Name(s) of the community or communities that will be the
beneficiaries of the project.
Atka, Alaska
2.3 PROJECT TYPE
Put X in boxes as appropriate
2.3.1 Renewable Resource Type
Wind to Heat Biomass or Biofuels
X Hydro to Heat Solar Thermal
Heat Recovery from Existing Sources Heat Pumps
Other (Describe)
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Pre-Construction Construction
I. Reconnaissance Ill. Final Design and Permitting
II. Feasibility and Conceptual Design X IV. Construction and Commissioning
2.4 PROJECT DESCRIPTION
Provide a brief one paragraph description of the proposed heat project.
This project consists of the installation of a dispatchable electric energy system to supply
electric space heat to designated buildings regularly used by the general public of Atka. The
energy to power the system will come from excess electricity available from the recently
completed Chuniixsax Creek hydroelectric plant. The existing hydro-electric controls will be
reprogrammed to support the dispatchable system. Each installation will include replacement of
the existing electric meter with a duplex meter base to meter dispatched energy separate from
building power; a new dispatchable energy panel and controller; an electric boiler; unit heaters
or baseboards; wiring; and hydronic heating connections.
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
2.5 PROJECT BENEFIT
Briefly discuss the financial and public benefits that will result from this heat project, (such as reduced fuel
costs, lower energy costs, local jobs created etc.)
This program will benefit the residents of Atka as a whole by providing a cheaper heating source
to various local entities that provide services to the public. Funds that would have been used to
purchase diesel fuel will be freed up for other purposes. The money saved can be used to
create additional local jobs, complete repairs and maintenance on public facilities and
equipment, or create new programs to provide additional services to Atka residents.
The estimated costs and savings at various levels of heat availability is shown below.
Availability Gal. #1 Cost of Dispatchable Annual
Diesel Fuel@ $6 Energy Cost Savings
Dis12laced per Gal.
100% 8,304 $49,824 $15,350 $34,474
75% 6 228 $37,368 $11 512 $25 855
50% 4152 $24 912 $7 675 $17 237
Savings and fuel displaced will still be significant even if the system only operates 75% of the
year.
2.6 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source
of other contributions to the project.
The total estimated cost of the project is $135,254. The City of Atka will provide 15% of the
project cost or $20,289. The remaining $114,965 is being requested as a grant from the
Renewable Energy Fund.
2.7 COST AND BENEFIT SUMARY
Include a summary of grant request and your project's total costs and benefits below.
Grant Costs
(Summary of funds requested)
2.7.1 Grant Funds Requested in this application $ 114,965
2.7.2 Cash match to be provided $ 20,289
2.7.3 Total In-kind match to be provided (sum of lines below) $
Biomass or Biofuel inventory on hand $
Energy efficiency improvements to buildings to be $
heated (within past 5 years or committed prior to
proposed project completion)
Other In-Kind match to be provided $
2.7.4 Other grant funds to be provided $
2.7.5 Other grant applications not yet approved $
2.7.6 Total Grant Costs (sum of 2.7.1 through 2.7.4) $ 135,254
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
Project Costs & Benefits
(Summary of total project costs including work to date and future cost estimates to get to a fully
operational project)
2.7.7 Total Project Cost Summary from Cost Worksheet, Section $ 135,254
4.4.4, including estimates through construction.
2.7.8 Additional Performance Monitoring Equipment not covered $
by the project but required for the Grant Only applicable to
construction phase projects.
2.7.9 Estimated Direct Financial Benefit (Savings) $ 25,855 (@ 75% operation)
2.7.10 Other Public Benefit If you can calculate the benefit in terms $
of dollars please provide that number here and explain how you
calculated that number in Section 5 below.
SECTION 3-PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information, a
resume and references for the manager(s). In the electronic submittal, please submit resumes
as separate PDFs if the applicant would like those excluded from the web posting of this
application. If the applicant does not have a project manager indicate how you intend to solicit
project management support. If the applicant expects project management assistance from
AEA or another government entity, state that in this section.
The project manager will be Julie Dirks, City Administrator for the City of Atka. She has many
years of experience writing grant applications, managing grants, accounting, and budgeting.
Her most recent project was management of the completion of the Chuniixsax Creek Hydro-
electric Project. Her resume is attached to this application as Attachment A.
Contact information is:
City of Atka
721 Sesame Street 2C
Anchorage, Alaska 99503
dirksjuliea@gmail.com
907-522-0384
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
3.2 Project Schedule and Milestones
Please fill out the schedule below. Be sure to identify key tasks and decision points in in your
project along with estimated start and end dates for each of the milestones and tasks. Please
clearly identify the beginning and ending of all ~hases of your ~ro~osed ~rojo..;;;.e..;;.ct;;;... _____ __,
PI fill tfi "d db 1 ease 1 ou orm prov1 e eow. y dd ddif 1 dd oumaya a wna rows as nee e .
Milestones Tasks Start Date End Date
Construction Bid Documents Prepare documents for advertisement 8/4/14 8/5/14
Construction Bid Advertisement, document distribution 8/5/14 9/15/14
Bid Review Review bid documents received,
summarize 9/16/14 9/19/14
Bid Award Award Bid 9/15/14 9/16/14
Materials Acquisition Procure materials needed 9/16/14 10/16/14
Materials Shipping Shipping 10/16/14 11/1/14
Contractor MOB Travel to Atka 10/30/14 10/31/14
Service Installations Install meters 11/3/14 11/7/14
Panel and Control Install panels and controls
Installations 11/8/14 11/11/14
Electrical Heating Rough In Installed baseboards, etc. 11/12/14 11/21/14
Boiler Installations Install boilers where needed 11/12/14 11/18/14
Updates to Hydro Plant Modify hydro plant controls
Controls 11/17/14 11/20/14
Inspection/System Startup Testing and startup system 11/22/14 11/23/14
Operations Reporting Reporting of kWh heat sold, fuel
displaced, savings, maintenance costs,
etc. 11/23/14 12/31/15
3.3 Project Resources
Describe the personnel, contractors, accounting or bookkeeping personnel or firms, equipment,
and services you will use to accomplish the project. Include any partnerships or commitments
with other entities you have or anticipate will be needed to complete your project. Describe any
existing contracts and the selection process you may use for major equipment purchases or
contracts. Include brief resumes and references for known, key personnel, contractors, and
suppliers as an attachment to your application.
The City of Atka procurement policy requires competitive bidding for any contracts or purchases
over $100,000. Any purchase over $5000 is required to have at least two quotes.
A contractor to handle equipment acquisition, delivery to Atka, installation, testing, and startup
will be selected using a competitive bidding process. The following types of contractor
personnel are expected to be used to complete the project:
• Expediter
• Plumber
• Electrician
• Electrician Helper
• Labor
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Renewable Energy Fund Round VII
Grant Application -Heat Projects
Draft bid documents with final construction drawings and specifications are included as
Attachment B.
Inspections will be the responsibility of Polarconsult Alaska who prepared the design and
specifications.
Accounting and grant management will be the responsibility of the City Administrator who has
experience managing larger projects than this will be.
3.4 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status.
Please provide an alternative contact person and their contact information.
• Weekly meeting between City Administrator, Engineer, and Contractor for updates on
progress status before project begins.
• Daily written reports and photographs from Contractor to City Administrator and
Engineer while installation is in progress. Copies can be forwarded to Alaska Energy
Authority as required.
• Monthly written narrative and financial reports by the City Administrator to the Alaska
Energy Authority Project Manager.
• Communication by email or telephone as needed.
3.5 Project Risk
Discuss potential problems and how you would address them.
A potential problem experienced in all projects done in Atka relates to the difficult transportation
and logistics the community experiences. The schedule will be adjusted as needed to adapt to
delays in transportation and delivery of materials to Atka.
SECTION 4-PROJECT DESCRIPTION AND TASKS
• The level of information will vary according to phase(s) of the project you propose to
undertake with grant funds.
• If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project. For pre-construction applications, describe
the resource to the extent known. For design and permitting or construction projects, please
provide feasibility documents, design documents, and permitting documents (if applicable) as
attachments to this application.
The Chuniixsax Creek Hydro-electric project has the capability of producing 1,677,471 kWh of
electricity during years of average rainfall. The plant will operate year-round with the possibility of
some downtime due to temporary low water levels. It is estimated that the hydro power plant will
operate 80-85% of the year.
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