HomeMy WebLinkAboutsisd application p28-37Renewable Energy Fund Round VII /�1
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Grant Application - Heat Projects MMIF_%ENERGY AUTHORITY
• Whale Pass School - 989 gallons @ $4.27 per gallon ; $4,223.00
• Hollis School — 1525 gallons @ $4.03 per gallon; $6,145.00
Switching to the wood fired boilers will create an annual savings of $83,846.00. The money
saved can remain in the general fund and be spent on textbooks, art and music activities, or
personnel costs, to name a few possibilities. These activities or expenditures have much more
direct impact on the students' learning. The potential annual fuel displacement of 29,735 gallons
over 25 years could be in excess of 740,000, gallons or two million nine hundred ninety-six
thousand dollars ($2,096,000.00) over the life time of the boiler based on $4 a gallon for diesel
fuel. Each year the school district struggles to meet the required 70% allotment of its budget to
instruction. Part of the reason is due to energy costs, and this same challenge is shared by
many districts in rural Alaska. The savings over future years will greatly impact the ability of the
district to deliver a quality education to its students.
As a school district we will not receive annual incentives and do not anticipate any additional
revenue streams.
Other public benefits of the project include providing work in the cutting, hauling, and stacking of
wood thereby providing a means of support for additional individuals on the island. Students will
be involved in the project as much as possible and they may be the ones who stack wood, for
example. They will also become the main operators of the greenhouses attached to the schools
and heated by the boilers. In addition to the vocational experience this venture will provide, the
benefits of eating healthier food are tremendous. Any surplus produce from the greenhouses
will be put back into the school lunch program or could be sold at farmer's markets. As the
students are exposed to this innovative means of supplying energy, their own choices may
change when, as adults, they make choices of living with dependence on oil or, the alternative;
relying on a completely renewable resource. Here on Prince of Wales Island, wood is
abundant, and in fact, this island supplies 90% of the timber in the entire Tongass National
Forest.
SECTION 6— SUSTAINABILITY
Discuss your plan for operating the completed project so that it will be sustainable.
Include at a minimum:
• Proposed business structure(s) and concepts that may be considered.
• How you propose to finance the maintenance and operations for the life of the project
• Identification of operational issues that could arise.
• A description of operational costs including on -going
systems that may be require to continue operation
• Commitment to reporting the savings and benefits
support for any back-up or existing
The project is sustainable in our region of the Tongass for many reasons. The amount of
available biomass is, as stated before, almost limitless. With the infrastructure already
developed within the school district, maintenance will be similar in all sites due to the use
of Garn products in each one. The district already has a skilled individual as its
maintenance supervisor, Jonathan Fitzpatrick, who has successfully implemented the
project in Coffman Cove and who has been very instrumental in the planning of this
project.
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Renewable Energy Fund Round VII 4w-
A1�AS�A-__
Grant Application - Heat Projects =K_ ENERGY AUTHORITY
• Maintenance is anticipated to be significantly less costly than the upkeep of old diesel
furnaces currently in use at all four sites. The school district has its own preventative
maintenance schedules in place and budgeted for on a yearly basis. Diesel boiler
replacement is due at three out of four sites and the district sincerely hopes to avoid
having to install systems reliant on fossil fuels.
• Issues that could arise would be not enough wood and lack of operators. These issues
are unlikely, however, as we already have a proven track record of operating the system
in Coffman Cove and Thorne Bay and the pool of operators has been inexhaustible.
• Preventative maintenance is the main operational cost for back-up and existing systems.
The district intends to keep in place the existing diesel heat systems for back-up.
• The district is committed to keeping track of the savings generated by this project and will
report back to AEA or any other agency as needed regarding savings and benefits.
SECTION 7 — READINESS & COMPLIANCE WITH OTHER GRANTS
Discuss what you have done to prepare for this award and how quickly you intend to proceed
with work once your grant is approved.
Tell us what you may have already accomplished on the project to date and identify other grants
that may have been previously awarded for this project and the degree you have been able to
meet the requirements of previous grants.
In Thorne Bay we received the AEA grant and have successfully completed the requirements.
We gained excellent experience from its implementation. Our maintenance supervisor now has
knowledge of what it takes to be prepared for the projects we are planning. We are aware of
each site's prevailing wind direction, current configuration of heating systems, and are confident
the projects will be straightforward. At Thorne Bay, the fuel wood storage area is complete and
full of wood. The heat exchangers and underground piping have been installed for the new
boiler locations. We have implemented two other similar projects involving the Garn products
and are working on a third now in the village of Kasaan. The only issue we had in the past in
Thorne Bay was green wood. We now have wood already in storage at our Thorne Bay site and
an excellent capacity for more storage out of the weather.
SECTION 8 — LOCAL SUPPORT AND OPPOSITION
Discuss local support and opposition, known or anticipated, for the project. Include letters of
support or other documentation of local support from the community that would benefit from this
project. The Documentation of support must be dated within one year of the RFA date of July 2,
2013.
Support for the projects in the four communities has been evident as seen by the attached letters
of support from Advisory Site Councils of our schools at each location.
SECTION 9 — GRANT BUDGET
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Renewable Energy Fund Round VII�;
Grant Application Heat Projects 4111111111C)ENERGYAUTHORITY
Tell us how much you are seeking in grant funds. Include any investments to date and funding
sources, how much is being requested in grant funds, and additional investments you will make
as an applicant.
Provide a narrative summary regarding funding sources and your financial commitment to the
project.
The Southeast Island School District has made a name for itself in its commitment to renewable
energy. In this project, we are seeking $940,950.00 in grant funds. The total anticipated cost of
the project is $1,256,600.00.
Investments to date include the boiler system already in place at the Thorne Bay School, the
construction of the greenhouse, and recent purchase of a house as a teacher residence, all
three of which will be part of the hydronic heating system. The district will be providing the
service of planning and design with commitment of our Project Manager, Jonathan Fiztpatrick,
already experienced in the projects completed in Coffman Cove (Howard Valentine School) and
at Kasaan School, where a boiler was bought through a legislative grant and construction has
begun. He will be designing the projects for Whale Pass, Hollis and Naukati Schools, part of
our in -kind contribution, then he will submit plans to an engineer for approval. Our total in -kind
services (wages/benefits for grant manager and project manager) total ???? Southeast Island
School District has pledged to commit $40,000 of in -kind match.
Please provide a short narrative, and cost estimate, identifying the metering equipment, and its
related use to comply with the operations reporting requirement identified in Section 3.15 of the
Request for Applications.
The school district is fully aware of the reporting requirements and commits to comply with
annual reporting for ten years after the project is completed. We have included in our costs, the
required BTU meters. The district already has one in place at the Thorne Bay site. Estimated
cost for each meter is $6000.00.
Applications MUST include a separate worksheet for each project phase that was identified in
section 2.3.2 of this application, (1. Reconnaissance, 11. Feasibility and Conceptual Design, 111.
Final Design and Permitting, and IV. Construction and Commissioning). Please use the tables
provided below to detail your proposed project's budget. Be sure to use one table for each
phase of your project.
If you have any question regarding how to prepare these tables or if you need assistance preparing the
application please feel free to contact AEA at 907-771-3031 or by emailing the Grant Administrator,
Shawn Calfa, at scalfa aidea.org.
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Renewable Energy Fund Round VII > >
Grant Application - Heat Projects : ENERGY AUTHORITY
Grant Phase: Construction and Commissioning
Source of
Matching
Milestone or Task
Anticipated
RE- Fund
Grantee
Funds:
Cash/in-
Completion
Grant Funds
Matching
kind/Federal
TOTALS
Date
Funds
Grants/Other
State
Grants/Other
_
(List milestones based on
phase and type of project.
See Milestone list below.
_
Design and feasibility
2008
$
$
$
requirements compjeted
Vendor (engineer) selected
9,2014
and award in place
Engineering and bid
7.2014
$140,000.00
$20,000.00
$120,000.00
documents completed
Construction:
• Construction of wood
fuel storage buildings;
Thorne Bay, Whale
Pass, Naukati, Hollis
and construction of
boiler buildings
$634,760.00
$
$
• Boilers from TB
moved to other sites
$10,000.00
12.2015
• complete construction
Integration and testing
1.2016
$ 196.190.00
$
$
Decommissioning of old
1.2016
$
$
$
system complete
Final acceptance,
commissioning and start-up
1.2016
$
$
$
complete
Operation reporting (Every
year for 10 years after
2016-2026
$
$
$
completion)
TOTALS
$
$
$
Budget Categories:
Direct Labor & Benefits
$
$20,000.00
$
Travel & Per Diem
$
$
$
Equipment
$
$
$
Materials & Supplies
$
$
$
Contractual Services
$
$
$
Construction Services
$0
$
$
Other
$
$
$
TOTALS
$980,950.00
$40,000.00
$940.950.00
AEA 2014-006 Grant Application Page 31 of 33 7/2/2013
Renewable Energy Fund Round V11
AL -
d6mrriunit;l6rantee Name '_ Southeast Island- School bist'T'ic"i""
Regular Election is held-
Authorized Grant SignqrW:_ _
Printed Name Title Term Signature
Lauren Burch Superintendent N/A
I authorize the above person(s,) to sign Grant Documents:
il-lighest ranking organization/communitytlmunicipaI official;
Printed Name Title Term
Rick Peterson Southeast Island School i Nov 2013
District, Board of
Education President
Signature
Grantee Contact Information:___..
Pvlailing Address- P.O. Box 19569 Thorne Bay. AK 99919
Phone Nurr,6e�r_ '(907) 828-8254
Fax Number (907) 828-8257
E-mail Address
jfAzpVick@Lsisd orb
orq
Federal Tax ID 92-0067120
Please submit an updated form whenever there is a change to the above information.
AEA 2014-006771APP1=7 PIM976 0:1377 VZ12013
Renewable Energy Fund Round VII
�S�,
Grant Application - Heat Projects ENERGYAUTHORITY
SECTION 11 —ADDITIONAL DOCUMENTATION AND CERTIFICATION
SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION:
A. Contact information, resumes of Applicant's Project Manager, key staff, partners,
consultants, and suppliers per application form Section 3.1 and 3.4. Applicants
are asked to provide resumes submitted with applications in separate electronic
documents if the individuals do not want their resumes posted to the project web
site.
B. Letters or resolutions demonstrating local support per application form Section 8.
C. For heat projects only: Most recent invoice demonstrating the cost of heating fuel
for the building(s) impacted by the project.
D. Governing Body Resolution or other formal action taken by the applicant's
governing body or management per RFA Section 1.4 that:
- Commits the organization to provide the matching resources for project at the
match amounts indicated in the application.
- Authorizes the individual who signs the application has the authority to
commit the organization to the obligations under the grant.
- Provides as point of contact to represent the applicant for purposes of this
application.
- Certifies the applicant is in compliance with applicable federal, state, and local,
laws including existing credit and federal tax obligations.
E. One paper copy and one electronic version of the entire application on CD or other
electronic media, per RFA Section 1.7.
F. CERTIFICATION
The undersigned certifies that this application for a renewable energy grant is truthful
and correct, and that the applicant is in compliance with, and will continue to comply
with, all federal and state laws including existing credit and federal tax obligations and
that they can indeed commit the entity to these obligations.
Print Name I Lauren Burch
Signature� C6., Q _ _
Title I Superintendent, Southeast Island School District
Date
AEA 2014-006 Grant Application Page 37 of 37 7/2/2013