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HomeMy WebLinkAbouthcsd wood boiler app part 2Renewable Energy Fund Round VII .W A ALASKA _ Grant Application - Heat Projects F � ! ENERGY AUTHORITY Application Forms and Instructions This instruction page and the following grant application constitutes the Grant Application Form for Round VII of the Renewable Energy Fund Heat Projects only. If your application is for energy projects that will not primarily produce heat, please use the standard application form (see RFA section 1.5). An electronic version of the Request for Applications (RFA) and both application forms is available online at: www.akenergyauthority.org/REFund7.html. • If you need technical assistance filling out this application, please contact Shawn Calfa, the Alaska Energy Authority Grant Administrator at (907) 771-3031 or at scalfa(a)-aidea.org. • If you are applying for grants for more than one project, provide separate application forms for each project. • Multiple phases for the same project may be submitted as one application. • If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for each phase of the project. • In order to ensure that grants provide sufficient benefit to the public, AEA may limit recommendations for grants to preliminary development phases in accordance with 3 ACC 107.605(1). • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are completed and funding for an advanced phase is warranted. • If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. • In the sections below, please enter responses in the spaces provided, often under the section heading. You may add additional rows or space to the form to provide sufficient space for the information, or attach additional sheets if needed. REMINDER: • Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply. • All applications received will be posted on the Authority web site after final recommendations are made to the legislature. In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. AEA 2014-006 Application Page 1 of 31 7/2/2011 Renewable Energy Fund Round VII Aw �_ : Grant Application - Heat Projects t � ENERGY AUTHORITY SECTION 1 — APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) Hydaburg City School District Type of Entity: Fiscal Year End June 30, 2013 School district Tax ID # 92-6000-703 Tax Status: For -profit Non-profit X Government ( check one) Date of last financial statement audit: June 30, 2012 Mailing Address Physical Address PO Box 109 Hydaburg AK 99922 109 Miijuu Way Hydaburg AK Telephone Fax Email 907 285 - 3491 907 285 - 3391 pgoulding(_sisd.org or Iburch(&-sisd.org 1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER Name Lauren Burch Priscilla Goulding Title Superintendent Grants Manager Mailing Address PO Box 19005 Thorne Bay, AK 99919 Telephone j Fax Email 907-828-8254 907-828-8257 pgouldingCd)sisd.org or IburchCa�sisd.org 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or A local government, or X f A governmental entity (which includes tribal councils and housing authorities); AEA 2014-006 Grant Application Page 2 of 31 7/2/2013 Renewable Energy Fund Round VII w. Grant Application - Heat Projects =- ) ENERGYAUTHORITY� 1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant's board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant's governing authority is necessary. (Indicate Yes or No in the box ) 1.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement (Section 3 of the RFA). Yes 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as identified in the Standard Grant Agreement template at http://www.akenergyauthority.org/veep/Grant-Template.pdf. (Any exceptions should be clearly noted and submitted with the application.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. If no please describe the nature of the project and who will be the primary beneficiaries. SECTION 2 — PROJECT SUMMARY This section is intended to be no more than a 2-3 page overview of your project. 2.1 Project Title — (Provide a 4 to 7 word title for your project). Type in space below. Hydaburg Schools Wood Fired Boiler Project 2.2 Project Location — Include the physical location of your project and name(s) of the community or communities that will benefit from your project in the subsections below. 2.2.1 Location of Project — Latitude and longitude, street address, or community name. Latitude and longitude coordinates may be obtained from Google Maps by finding you project's location on the map and then right clicking with the mouse and selecting "What is here? The coordinates will be displayed in the Google search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining this information please contact AEA at 907-771-3031. Hydaburg School, located in Hydaburg Alaska, on Prince of Wales Island in SE Alaska physical address: 100 Totem Pole Lane, Hydaurg, AK 2.2.2 Community benefiting — Name(s) of the community or communities that will be the beneficiaries of the project. Hydaburg 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type Wind to Heat X Biomass or Biofuels Hydro to Heat Solar Thermal Heat Recovery from Existing Sources Heat Pumps Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) AEA 2014-006 Grant Application Page 3 of 31 7/2/2013 Renewable Energy Fund Round VII Grant Application - Heat Projects ` ENERGY AUTHORITY Pre -Construction Construction I. Reconnaissance X III. Final Design and Permitting II. Feasibility and Conceptual Design X IV. Construction and Commissioning 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of the proposed heat project. This project involves placing cord wood fired boilers in the schools. The supplemental heating system would be located at the Hydaburg City Schools in Hydaburg, AK on Prince of Wales Island in Southeast Alaska. We intend to use wood biomass to heat the school buildings replacing diesel as the energy source. The project involves placing four Garn wood fired boilers adjacent to the school site and running underground pipes from the wood fired boiler to plumb into the school's heating system, four teacher hosing units and a greenhouse. 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this heat project, (such as reduced fuel costs, lower energy costs, local jobs created etc.) The benefits for this project are multifold; Hydaburg City School District will save $50,000 in heating costs the first year by replacing costly diesel with locally available wood. The energy from the wood fired boilers would reduce the cost of heating the school with diesel fuel. The project would benefit the students and staff of the Hydaburg School. Money saved on fuel costs will be reinvested in the school system. The benefit could include: higher wages for staff, more opportunities for students, improvements to the facilities, and travel for students. The project would benefit the residents of the City of Hydaburg and residents of Prince of Wales Island (POW) by reducing costs of the gym facility. The gym is used during the summer for Culture Camp, an educational cultural experience open to Native and Non-native students. Reduced fuel costs reduce the cost of hosting the Culture Camp. Wood is available from: waste from local saw mills, USFS small sales, wood left behind on landings from large timber sales, and from small local firewood cutters. Cutting, and delivering wood is an economic benefit for Hydaburg residents or residents from nearby communities. Supplying the firewood creates a job. Fueling the wood fired boiler would create a job or add supplemental hours to a school employee. When jobs are created people stay in small communities with their families. Families keep schools open and add to the economic structure of a community. Future plans include using excess waste heat from the boilers to heat a greenhouse. Again growing produce creates a job and economic benefit to small communities as well as providing healthy dietary alternatives. By tying in the teacher housing units the district will arrange to have the residents feed the boilers, greatly reducing the labor costs of fueling them. Additionally, the teachers will not have to pay diesel bills for their own units. AEA 2014-006 Grant Application Page 4 of 31 7/2/2013 Renewable Energy Fund Round VII i U►SKA Grant Application - Heat Projects �' ' ENERGY AUTHORITY The chart below outlines how much money would be saved annually and how long it would take to reach 'payback.' 'ronosed Rate of Return: flvdabur2 Citv Schools Sim le Payback Period Analysis for GARN Cordwood Boilers Annual Cost of fuel oil $4.20 per $106,320.00 gallon 215 cords @ $200/cord $40,000.00 anticipated to heat additional structures Annual Fuels Savings amount $66 320.00 Total Investment costs $627,900.00 Simple payback in 1 9.4 years years 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and and source of other contributions to the project. the nature The amount of funding required for the entire project would be a total of $627,900.00, which includes a 15% overrun cost figured in. Hydaburg School District would commit $40,000 of in -kind and matching funds to complete the project. In this application we would seek $583,900.00 to procure a final design, build the housing for the boiler and wood storage, and implement the new heating system. Hydaburg's feasibility study, completed in 2011 found the use of pellets unfeasible. Pellets were expensive and shipped from out of state. Cordwood, however is in abundance, and we are virtually surrounded by it on Prince of Wales Island. We are putting our proposal forward with the use of cordwood as fuel. The source of the funds would come from two sources. The first source of funding for the design would be from the School District's general fund and the final source would be from a grant from the Alaska Energy Authority. 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project's total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application 2.7.2 Cash match to be provided 2.7.3 Total In -kind match to be provided (sum of lines below) $583,900. $4,000 $40,000. AEA 2014-006 Grant Application Page 5 of 31 7/2/2013 Renewable Energy Fund Round VII ••� ..E- ALASk/\►q_4a6- Grant Application - Heat Projects i� ENERGYAUTHORITY Biomass or Biofuel inventory on hand $ Energy efficiency improvements to buildings to be $ heated (within past 5 years or committed prior to proposed project completion) Other In -Kind match to be provided Wages and benefits of project manager and grant manager $20,000. Site preparation $20, 000. 2.7.4 Other grant funds to be provided $ 2.7.5 Other grant applications not yet approved $ 2.7.6 Total Grant Costs (sum of 2.7.1 through 2.7.4) $627,900. Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.7 Total Project Cost Summary from Cost Worksheet, Section 4.4.4, including estimates through construction. 2.7.8 Additional Performance Monitoring Equipment not $ covered by the project but required for the Grant Only applicable to construction phase projects. 2.7.9 Estimated Direct Financial Benefit (Savings) 2.7.10 Other Public Benefit If you can calculate the benefit in terms of dollars please provide that number here and explain how you calculated that number in Section 5 below. E: $627,900. Annually $66,320. AEA 2014-006 Grant Application Page 6 of 31 7/2/2013 Renewable Energy Fund Round VII Grant Application - Heat Projects i ENERGY AUTHORITY SECTION 3 — PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information, a resume and references for the managers). In the electronic submittal, please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application. if the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Jonathan Fitzpatrick, Maintenance Supervisor, for Southeast Island School District will be the Project Manager and work with Hydaburg School District to oversee the project. Jonathan has worked on two wood fired boiler projects for Southeast Island School District. He may be contacted at 907-828-8254 or Resume is attached. He will work with local maintenance personnel as needed. 3.2 Project Schedule and Milestones Please fill out the schedule below. Be sure to identify key tasks and decision points in in your project along with estimated start and end dates for each of the milestones and tasks. Please clearly identify the beginning and ending of all phases of your proposed project. Please fill out form provided below. You may add additional rows as needed. Start End Milestones Tasks Date Date Feasibility study Completed Fall 2011 Submit AEA application Apply for AEA grant for an engineer to a re - review data of feasibility study for cord wood boiler instead of pellets. 9/2013 9/2013 Seek funding for Engineered Design Submit AEA application for design, permitting and for Cord wood boiler construction for cord wood boiler 9/2013 9/2013 Funding granted for design of system Contractor solicitation: if funded by AEA begin drafting RFP/consult with AEA on draft/finalize advertisement 6/2014 6/2014 Advertise for Engineering Firm Post RFP on website/ advertise in major cities — collect submittals of bids — advertise min. of 30 Select engineering firm to design wood days 7/2014 8/2014 Hold meeting select winning proposal for design, fired boiler system & draft bid approval at May School Board Meeting or Special documents meeting held in May. Complete paperwork associated with awarding bid. 8/2014 8/2014 Project Supervisor & Superintendent review Reviews of Designs as completed progress, keep project and design completion on On On task and Engineers projected costs. goinq going Review Final Design & Permitting Review final design and begin next phase 10/2014 10/2014 Construction Phase begins Wood storage buildings constructed in order to start stockpiling dry wood 10/2014 11/2014 Construction phase continues Materials, suppliers and boilers ordered and shipped 11/2014 1/2015 Project Manager oversees progress Review firewood bids, begin plumbing electrical installation as weather allows 1/2015 4/2015 AEA 2014-006 Grant Application Page 7 of 31 7/2/2013 Renewable Energy Fund Round VII dow-D Grant Application - Heat Projects i ) ENERGY AUTHORITY Boiler sheds completed Sheds completed and boilers installed 4/2015 7/2015 Integration Project manager monitors hooking up the system 7/2015 9/2015 Complete construction Finalize construction, complete check list, start up of boilers. Begin collection of data. 9/2015 10/2015 On -going monitoring/testing Project Manager begins use of BTU meters and other required monitoring checks 10/2015 10 years 3.3 Project Resources Describe the personnel, contractors, accounting or bookkeeping personnel or firms, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. Key personnel for the project: • Jonathan Fitzpatrick, Project Manager • Lauren Burch, Superintendent, Hydaburg City School District, authority to sign documentation and overall supervisor • Priscilla Goulding, grants and federal programs manager, paperwork and reporting requirements. • Lucienne Smith, district business manager, accounting/bookkeeping and financial reporting Equipment: Equipment will be put out to bid to provide the Garn Wood Fired Boilers. In the past, Alaska Heat Technologies has been the successful provider of Garn Boilers for the school Projects, Dave Fredericks is the contact person who will provide services on Garn Boilers. Services: We will use the services of the school district's maintenance crew to work on the projects. We will also use the services of AEA. We will need the local ground work companies to dig the trench to lay underground pipe from the individual building sites to the school's boiler room. Partnerships and Commitments: Hydaburg City School District and Southeast Island School District have partnered to work together to accomplish this project. Lauren Burch has partnered with Hydaburg School District to act as Superintendent of both districts. Lauren has a successful record of accomplishing wood fired boiler projects. Jonathan Fitzpatrick has committed to act as project manager, should the project be funded. We would anticipate the help of the AEA to complete this project. The project has community support and support of the Hydaburg Community Association (Corporation). AEA 2014-006 Grant Application Page 8 of 31 7/2/2013 Renewable Energy Fund Round VII f-, 'kmvu�� Grant Application - Heat Projects OW- ENERGY AUTHORITY 3.4 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. Please provide an alternative contact person and their contact information. The Project Manager will report weekly to the superintendent on the status of the project. There will also be a monthly report to the school board. Summaries can be sent to the AEA on a weekly or monthly basis as needed. Maintenance work logs and work orders will be maintained at the District Office. A monthly financial report is required for the School Board on all projects, along with a grant report. These reports detail expenditures and progress for the board and the superintendent. A copy of the School Board minutes and packet are kept at Hydaburg City School District Office and will be available on the HCSD website. 3.5 Project Risk Discuss potential problems and how you would address them. Potential Problems Barges delivering equipment do not make scheduled runs Unforeseen price overages due to increased fuel, metal prices, or freight charges Delays in manufacture of the Garn boilers Wet wood Solutions/strategies Remind maintenance to plan ahead, anticipate delays and adjust as soon as possible to stick to the timeline. 15% overrun factored into the budget Notify the dealers early of deadlines for installation of boilers, order barge -delivered items early, correspond with Garn Dealer regularly, order from Seattle for southeast project if it was unavailable in Alaska Plan ahead to cut enough wood to start drying well in advance of anticipated operation. No blasting is required for site preparation for the wood storage sheds, so these can be built quickly before the rest of the project is underw�y. SECTION 4 — PROJECT DESCRIPTION AND TASKS • The level of information will vary according to phase(s) of the project you propose to undertake with grant funds. • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases AEA 2014-006 Grant Application Page 9 of 31 7/2/2013 Renewable Energy Fund Round VII •■- Grant Application - Heat Projects OWJENERGY AUTHORITY are satisfied and funding for an advanced phase is warranted. 11 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. For pre -construction applications, describe the resource to the extent known. For design and permitting or construction projects, please provide feasibility documents, design documents, and permitting documents (if applicable) as attachments to this application. Energy resources 4.1 The United States Forest Service (USFS) published a map and reconnaissance reports listing commercial firewood potential in 2008. The potential wood resources available to contractors on Prince of Wales Island was approximately 270 MBF (million board feet) or more at that time. According to Stan McCoy, (Thorne Bay Ranger District, Timber Sales Assistant, on POW), the potential targeted goal of wood resources available to contractors on Prince of Wales Island is approximately 70 MBF (million board feet) or more per year. The POW Biofuels Coop are currently scheduled to be in production in the year 2015 -2016. They will be producing a variety of products (pellets, brick, artificial logs.) There are also other private sources of firewood available, along with waste wood from the local sawmills. Wood is also available to small firewood producers on Native and State Forest lands. Pros: the school is located in the heart of the Tongass National Forest, the largest forest in the nation. Wood sources are located near school sites. Transportation of wood to school district is reasonable since wood sources are located nearby. Wood can be obtained and stored for up to a year or more ahead of time, ensuring a reliable, low - moisture, reasonable source of energy. Wood is an organic, non -contaminating, biodegradable, renewable material. Though the GARN systems are low -ash producing, the ash can be used on local gardening projects. With the formation of POW Biofuels, the cost of heating the school may drop. The materials purchased in bulk may decrease the storage space by stacking pallets of material. The pellets/bio bricks may have a dependable consistency with less variation to the quality. Cons: It takes up more room than diesel fuel, and needs a larger, dry storage area. It takes time to write an RFP/advertise and oversee delivery of wood. Quality/type/size of wood may vary if not specified in RFP. Moisture content of wood may very. Locating commercial firewood suppliers takes planning time. Weather can factor in deliveries, if not preplanned. It also requires more manual labor than turning a switch. With formation of the POW Biofuels Coop sources of wood may become more competitive to the small commercial firewood producer raising the cost of cordwood. 4.1.2 For Biomass Projects Only Identify any wood inventory questions, such as: • Ownership/Accessibility. Who owns the land and are their limitations and restrictions to accessing the biomass resource? • Inventory data. How much biomass is available on an annual basis and what types (species) are there, if known? AEA 2014-006 Grant Application Page 10 of 31 7/2/2013 Renewable Energy Fund Round VII or 4W ALASKA---- Grant Application - Heat Projects OW ENERGY AUTHORITY Land from which wood will be harvested is largely owned by the US Forest Service. There are no restrictions. A firewood permit can be acquired for $5.00 per cord. As mentioned above, Stan McCoy, Timber Management Assistant at the Thorne Bay Ranger District, reports that there are 23 MBF total "utility volume" in close proximity to our schools. This is 127 years worth of biomass available. The species are yellow cedar (Callitropsis Nootkatensis), Sitka spruce (Picea Sitchensis), alder (Alnus Rubra) and hemlock (Tsuga Heterophylla). The wood fired boilers at our Coffman Cove site have been using a mix of these species and find that the Garns perform very well. 4.2.1 Basic configuration of Existing Heating Energy System f Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. Hy dabur School Existing nergy S stem Location # of Make Model Efficiency Age Gross of Boilers output Existing Existing Boilers Burnam MBH Gym 2 V36 69% Over 20 886 14,525 sq. ft. yrs old Elem 2 Weil 878 69% Over 20 660 School McLain yrs old 17,445 s .ft. High 1 Weil 976 69% Over 20 633 School McLain yrs old and library 13.392 s .ft. _ The schools are currently heated by individual fuel oil boiler plants. The elementary school and gymnasium have two boilers and the high school has one. Each building has a hydronic distribution system that supplies heating water to the building. Periodic replacement of boilers and pumps will be necessary to keep the heating systems operational. The feasibility study of 2011 notes the following life spans of the existing boilers. • Fuel Oil Boiler Plants 1. Elementary School Boilers: As of 2011, remaining service life of 25 years; no replacement. 2. High School Boilers: Remaining service life of 20 years; replace in Year 20. 3. High School Fuel Tank: Remaining service life of 10 years; replace in Year 10. 4. Gymnasium Boilers: Remaining service life of 10 years; replace in Year 10. (T.R. Miles group) AEA 2014-006 Grant Application Page 11 of 31 7/2/2013 Renewable Energy Fund Round VII •lllllllll�mw �` Grant Application - Heat Projects idElr ENERGY H Rl pp 1 4.2.2 Existing Heating Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of anv im act the project may have on existing energy infrastructure and resources. Adding a supplemental wood fired boiler(s) will have little impact on the existing energy resource. Thorne Bay District provided information that the USFS goal is to provide 70 MBF of timber yearly between the Craig and Thorne Bay Districts. Trees are a renewable energy source. Removal of the trees, allows more light to hit the forest floor and other trees will grow to replace the removed trees. In the case of slab wood from sawmills, the wood fired boilers will use wood that is usually stacked and left to rot. T. Miles found that " The major advantage of wood compared with fuel oil is the cost of the fuel. Wood burning boilers are usually first installed where chips, pallets or cordwood are free. The wood fired boiler at the Howard Valentine School in Coffman Cove on Prince of Wales Island used cordwood. Last year the school district purchased 66 cords of wood. Less than 1 percent of the available wood in the area. At Thorne Bay Wood Products [in Thorne Bay] and W.R. Jones & Son Lumber Co. [in Craig], slabs, edgings, butt cuts and buck -outs are burned in cordwood boilers to heat a process building and dry kilns. (T. Miles 4.3.1 Fuel Cost) When the USFS offers small thinning sales; a contract to remove the thinned wood could remove wood that only ends up rotting on the forest floor and generating green house gases. At this time few of the thinned trees are used. The positive impacts: cutting wood to supply the wood fired boilers in the schools will create an economic opportunity that would allow money to stay in the community. The jobs created may keep a family with children employed or supplement seasonal employment, keeping families and children in the school district. When families stay in small towns the schools remain open, schools hire local people to work at the school adding to the economic benefit of the community. 4.2.3 Existing Heating Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. The commercial cordwood market for schools is currently two major users on Prince of Wales Island — The Howard Valentine, Coffman Cove School and Thorne Bay School. Southeast Island is currently applying for an AEA grant as well, to install systems at three other schools. The Howard Valentine School in Coffman Cove, AK purchased 200 cords of wood for start up for the wood fired boiler and a total of 22 cords were purchased in 2011 for a total of 222 purchased cords. Thorne Bay has a large stockpile right now. The only other users of firewood on the island are personal use users. The Hydaburg project will use somewhat more than the Thorne Bay site is projected to use. There is a pellet mill going in at Thorne Bay within the next few years and one of the of this project is that it AEA 2014-006 Grant Application Page 12 of 31 7/2/2013 Renewable Energy Fund Round VII +� CA - Grant Application Heat Projects ENERGY AUTHORITY ALAS may offer this company another market for their product if the price is comparable to commercial cordwood prices. The cordwood market for the school may offer local residents of Hydaburg, the opportunity to start up a small business. There is a steady demand for firewood with the increasing cost of fuel oil. With the projected amount of timber available (approximately 70 million board feet) the demand of an additional 200 cords of firewood a year will not have a major effect on the firewood market. The existing energy resource - diesel fuel is used to heat the school. The current price is $4.27 a gallon and this price historically seems to have risen the winter months. The average of the last two years' usage total to 25,314 gallons or $108,091.00. Switching from diesel fuel to wood heat will have little or no negative impact on the people of Hydaburg since fuel oil for the school is purchased from an out of town distributor and the money leaves the community. If a local person could start a firewood business and keep the dollars in Hydaburg it could have a significant economic impact for residents of Hydaburg. The Garn boilers are also less polluting than diesel furnaces/boilers. 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, energy efficiency and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system: ■ A description of renewable energy technology specific to project location ■ Optimum installed capacity • Anticipated capacity factor • Anticipated annual generation ■ Anticipated barriers ■ Basic integration concept ■ Delivery methods • Enerav efficiencv measures (building envelope) Renewable Energy Technology: The school district is exploring the possibility of placing a series of Garn Wood Fired Boiler or a Garn Pac or a similar high efficiency low emissions wood fired boiler at the Hydaburg School to heat the Elementary and High school along with the gym. If there were extra capacity, the school would consider pumping the waste heat to heat a green house in the future. Optimum installed/anticipated Capacity: The Garn boilers are rated at 80-90% efficiency, and come in three different sizes: models WHS 1500 (250,000 BTU/hr), WHS 2000 (325,000 BTU/hr) and the commercial model WHS 3200 (700,000 BTU/hr). The efficiency rating is 81 % (model 1500) — 87% efficiency (model 2000). Anticipated barriers: A review of the feasibility study could find the smaller models do not have the capacity to make the project economically feasible for the project. Multiple Garn Pac units may be required, and a barrier could be that the school district can't allocate funds to cover a very large project in one year (multiple Garn Pacs). A delay in the funding cycle could become AEA 2014-006 Grant Application Page 13 of 31 7/2/2013 Renewable Energy Fund Round VII • W-) Grant Application Heat Projects 41 MIME)ENERGY AUTHORITY a barrier if construction begins too late in the season to dig the trench, bury the pipe and connect the wood fired boilers to the heat exchanger in the boiler room at the school. Delaying the building of the wood storage building could cause the wood to not dry adequately and decrease the amount of Btu's produced. Basic integration concept Wood fired boilers would be located near the school and housed in a separate building. The wood fired boilers are integrated into the current diesel heating system through a series of underground pipes, pumps and heat exchangers that transfers energy in the form of heat, stored in the liquids surrounding the burn chamber of the wood fired boiler to the diesel system. The transferred heat keeps the temperature high in the diesel system and keeps the boilers from turning on. Delivery methods A single cord wood boiler burning 60 cords per year could replace part of the fuel oil. A 20 X 20 ft building could house cordwood boiler. Cordwood could be stored undercover adjacent to the boiler. The boiler would be filled at least once a day by school personnel. 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to aooroach land ownershio obtain harvest contracts and access issues. The land for the project is owned by the Hydaburg School District. There are no potential land ownership issues. The School District supports the project. There are no access issues as the school district controls access to the site. See attached support letter in the form of a School Board Resolution. Also see attached letter from the Hydaburg Community Association supporting the wood fired boilers. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. • List of applicable permits • Anticipated permitting timeline • Identify and discussion of potential barriers List of Permits: The only permit that is required would be the Fire Marshall's approval for a wood fired boiler at the school location. Hydaburg City School District has site control. Timeline: Once the project has been funded and the mechanical drawings drafted we would proceed with the application for the Fire Marshall's approval. The time line for Fire Marshall's approval and permit is approximately 4 weeks after submittal of conceptual design. Barriers: A delay in the Fire Marshall granting approval of the project would cause a delay in the installation of the project. 4.3.4 Environmental AEA 2014-006 Grant Application Page 14 of 31 7/2/2013 Renewable Energy Fund Round VII ALAS KA Grant Application - Heat Projects O ENERGY AUTHORITY Address whether the following environmental and land use issues apply, and if so how they will be addressed: • Threatened or endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts • Identifv and discuss other potential barriers The school site has already been disturbed and filled with shot rock, and there are no environmental issues that would need to be addressed. Habitat Issues: The school site has already been disturbed and filled with shot rock, and there are no habitat issues that would need to be addressed. Wetlands and other protected areas: The schools site is not located in a wetland or other protected area, as the area was filled with shot rock prior to school construction. Archaeological and historical resources: There are no archaeological resources located on the school campus. Historical resources — The campus contains totem poles that are currently being restored and raised on a rotation. The totem poles are not located near the area where the wood fired boilers would be housed. Hydaburg Community Association, Native Elders, and the Hydaburg Tribal Association would all be consulted during the planning phase of the project. Land development constraints: The School District owns the land surrounding the possible location of the wood fired boilers. Telecommunications interference - There are no: Satellite dishes, phone lines, cell towers or cables in the areas selected for the wood fired boilers to interfere with telecommunications Aviation considerations: The school buildings are located away from the seashore. All our aviation is conducted by float planes and the wood fired boilers would be located in an area that would not interfere with floatplane operations. Visual, aesthetics impacts: The location selected for the wood fired boilers will have a minimal affect on the surrounding areas as boilers similar to the Garn Boilers must be contained inside a building. Identify and discuss other potential barriers - Other barriers could include placing the project in an earthquake or tsunami potentials zone. Neither of these events would affect the students at the schools. The schools is located away from tsunami danger, and the wood fired boilers will be contained in its own building away from the main school, piping is underground and plumbed directly to the boiler room, where students do not have access, so broken pipes are not an issue in the event of an earthquake. Garn boilers have a high efficiency and low emissions. Emissions will not be a problem as boilers similar to Garn Boilers have met the EPA clean air requirements. AEA 2014-006 Grant Application Page 15 of 31 7/2/2013 Renewable Energy Fund Round VII a AI�.ASK,y_:. Grant Application - Heat Projects ENERGY AUTHORITY 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants records or analysis, industry standards, consultant or manufacturer's estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following: • Total anticipated project cost, and cost for this phase • Requested grant funding ■ Applicant matching funds — loans, capital contributions, in -kind ■ Identification of other funding sources ■ Projected capital cost of proposed renewable energy system Projected development cost of proposed renewable energy system The total anticipated cost of the project is $627,900. The grant funds requested for this phase is $583,900. the school board has pledged a $40,000 of cash match for the entire project. The Garn Pacs are currently $36,000 each and shipping to Prince of Wales Island is approximately $12,000 from AK Heat Technologies in Tok, Alaska. Hy dabur School Existing nergy System Location # of Make Model Efficiency Age Gross of Boilers output Existing Existing Boilers V36 _ MBH Gym 2 Burnam 69% Over 20 886 14,525 sq. ft. Weil I yrs; old Elem 2 878 69% 1 Over 20 660 School McLain yrs old 17.445 sa.ft. High 1 Weil I 976 69% Over 20 633 School McLain I yrs old and library 13,392 sq.ft. The schools are currently heated by individual fuel oil boiler plants. The elementary school and gymnasium have two boilers and the high school has one. Each building has a hydronic distribution system that supplies heating water to the building. Periodic replacement of boilers and pumps will be necessary to keep the heating systems operational. The feasibility study of 2011 notes the following life spans of the existing boilers. AEA 2014-006 Grant Application Page 16 of 31 7/212013 Renewable Energy Fund Round VII Aw EN�CK AGrant Application - Heat Projects aw ENERGY • Fuel Oil Boiler Plants 1. Elementary School Boilers: As of 2011, remaining service life of 25 years; no replacement. 2. High School Boilers: Remaining service life of 20 years; replace in Year 20. 3. High School Fuel Tank: Remaining service life of 10 years; replace in Year 10. 4. Gymnasium Boilers: Remaining service life of 10 years; replace in Year 10. (T.R. Miles group) Hydaburg City Schools Project Development for Cordwood Heating System Fuel Consumption gallons per (average of 2012-2013) year: Main school and gym 17,948 gallons High School and library 7,366 gallons total - 2 5,3 14 gallons per year Required BTU's per hour Gym - 570,000 High school - 250,000 Elementary school - 660,000 Library - 570,000 total - 2,050,000 BTUh Cordwood Boiler 4 Garn Boilers VHS 3200 - Btu's combined and stored per 1,850,000 combined BTU's per hour hour 2,544,000 BTU's Stored Building and equipment estimates Engineering $100,000.00 Wood Fuel storage and $50,000.00 wood boiler buildings Boilers ($43,000 each) (AK Heat Technologies, $172,000.00 Tok, AK) Shipping for boilers $24,000.00 (Northland Services) Plumbing and connections $60,000.00 plumbing and connections and BTU meters $12,000.00 BTU meters 2 Electrical installation $20,000.00 Contractual or rental heavy $8,000.00 equipment for installation Installation labor charges $100,000.00 Building construction and boiler installation $546,000.00 Sub total cost Contingency cost overrun $81,900 15% Grand Total $627,900.00 AEA 2014-006 Grant Application Page 17 of 31 7/2/2013 Renewable Energy Fund Round VII Grant Application - Heat Projects 9 MOVEDENERGY AUTHORITY 4.4.2 Project Operating and Maintenance Costs Include anticipated ❑&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve. ) Hydaburg City School currently contracts for maintenance and repair of the existing fuel oil heating systems at a rate of $80.00 per hour. With the new system, the maintenance supervisor could maintain the system with the help of local hires. All boilers require annual maintenance to clean the firebox, maintain burners, and check components. AEA 2014-006 Grant Application Page 18 of 31 7/2/2013 Renewable Energy Fund Round VII Grant Application - Heat Projects >ENERGY AUTHORITY F- o o C 15,119 ARN 15 000 1 aintanence Schedule Check Air Intake Food for Freezing/Obstructions Wtor Housing - Blow out w/Compressed :Air Cleanout Gaskets flue tubes Anode Rod(s) Ash Removal Chimtwy t"peetion and Cleaning l .uel Loading Moor Gasket k4anwary Cover Gasket Firebrick and Pad • Secondary Reaction Chamber Water ChemistryTest Spring Shutdown/Wet Uvupt Left OeanoutHeatShleId Primary Air Heat Shield and Pad Door,Handle,/Latch Bolt Flow Straightener Law Water Cutoff Ch x X I I 1 ruin Cl x I 115min RAN x 1 hr CAN x 3 hr RAN x x 1 hr, CI X 10rnln CAN x RAN x 3 hr RAN x 1 hr RAN x 3 hr RAN x 38min T x x 30min x 3 hr RAN I x I 120min RAN x S rain RAN x 1 min CAI 15 ruin Ch/T 120mini " Cracked brink i s ok. Broken or missing pieces must be replaced t Fill the unit unti I water I eaks out the overflow Maintenance Type ,Ch Check Ct Clean RAN the ck for wear and Replace As Necessary CAN the ck a nd Clean As Necessary It Test/Sample 4.4.3 Heat Purchase/Sale The heat purchase/sale information should include the following: • Identification of potential energy buyer(s)/customer(s) • Potential heat purchase/sales price - at a minimum indicate a price range • Proposed rate of return from rant -funded project AEA 2014-006 Grant Application Page 19 of 31 7/2/2013 Renewable Energy Fund Round VII Grant Application - Heat Projects .1W ) ENERGY AUTHORITY N/A This project does not include the sale of power. 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. Please fill out the form provided below and provide most recent heating fuel invoice that supports the amount identified in "Project Benefits" subpart b below. Renewable Energy Source The Applicant should demonstrate that the renewable energy resource is available on a sustainable basis. Annual average resource availability. 60 -70 Million Board Feet or more Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel) Existing Heating Energy Generation and Usage a) Basic configuration i. Number of generators/boilers/other ii. Rated capacity of generators/boilers/other iii. Generator/boilers/other type iv. Age of generators/boilers/other v. Efficiency of generators/boilers/other 5 633-886 MBH Burnham and Weil McLain 20 years or greater Less than 70% b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank) i. Annual O&M cost for labor $8,000.00 ii. Annual O&M cost for non - labor c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the Railbelt grid, leave this section blank) i. Electricity [kWh] ii. Fuel usage Diesel 25,315 gallons average of 2012-2013 ($106,320 @ $4.20 per gallon) [gal] Other iii. Peak Load iv. Average Load v. Minimum Load vi. Efficiency vii. Future trends AEA 2014-006 Grant Application Page 20 of 31 7/2/2013 Renewable Energy Fund Round VII Grant Application - Heat Projects 4 ENERGY AUTHORITY d) Annual heating fuel usage (fill in as applicable) i. Diesel [gal or MMBtu] ii. Electricity [kWh] 237,000 KWH per year (12,000-26,000 per month) iii. Propane [gal or MMBtu] iv. Coal [tons or MMBtu] v. Wood [cords, green tons, dry tons] vi. Other Proposed System Design Capacity and Fuel Usage (Include any projections for continued use of non-renewable fuels) a) Proposed renewable capacity (Wind, Hydro, Biomass, other) [kW or MMBtu/hr] b) Proposed annual electricity or heat production (fill in as applicable) i. Electricity [kWh] ii. Heat [MMBtu] 1,000,000 Btu c) Proposed annual fuel usage (fill in as applicable) i. Propane [gal or MMBtu] ii. Coal [tons or MMBtu] _ iii. Wood or pellets [cords, green 200 cords tons, dry tons] iv. Other Project Cost a) Total capital cast of new system $627,900.00 b) Development cost $125,580.00 c) Annual O&M cost of new system $1000. d) Annual fuel cost Project Benefits a) Amount of fuel displaced for i. Electricity ii. Heat $66,320.00 $106,320.00 AEA 2014-006 Grant Application Page 21 of 31 7/2/2013 Renewable Energy Fund Round VII •■® nI n Grant Application Heat Projects •®Eivur__4. pp ! iii. Transportation b) Current price of displaced fuel $4.20 per gallon c) Other economic benefits d) Alaska public benefits Heat Purchase/Sales Price a) Price for heat purchase/sale NA Project Analysis a) Basic Economic Analysis Project benefit/cost ratio Payback (years) 9.4 years AEA 2014-006 Grant Application Page 22 of 31 7/2/2013 Renewable Energy Fund Round VII Grant Application - Heat Projects p p � � ENERGY AUTHORITY 4.4.5 Building Efficiency Please address the following items related to the proposed location of the heating project. If more than one building will be impacted, please address this information for each building. • Building name: Hydaburg City School • Type or primary usage of the building: school • Location: 100 Totem Pole Lane, Hydaburg, AK • Hours of operation: 7:45 am — 4:00 pm with additional evening hours for open gym, sports practice, etc. • Single structure or multiple units: multiple units • Total square footage: 45,362 square feet • Electrical consumption per year: 389,580 KWh • Heating oil/fuel consumption per year: 28,367 gallons diesel • Average number of occupants: 75, significantly more during culture camp, celebrations such as totem raisings, potlatches, basketball games, etc. • Has an energy audit been performed? No • When? Please provide a copy of the energy audit, if applicable. • Have building thermal energy efficiency upgrades been completed? o If applicable, please provide evidence of efficiency improvements including cost and anticipated savings associated with upgrades. o Estimated annual heating fuel savings • If the building is not yet constructed please provide evidence of the value of planned building envelope efficiency investments beyond typical construction practices. Include anticipated savings associated with efficiency investments if available. SECTION 5— PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following: • Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated renewable energy project. In order for the applicant to receive credit for heating fuel displaced the applicant must provide the most recent invoice for heating fuel purchased. • Anticipated annual revenue (based on i.e. a Proposed Heat Purchase Agreement price, RCA tariff, or cost based rate) • Potential additional annual incentives (i.e. tax credits) • Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) • Discuss the non -economic public benefits to Alaskans over the lifetime of the project AEA 2014-006 Grant Application Page 23 of 31 7/2/2013 Renewable Energy Fund Round VII Grant Application - Heat Projects 1 ENERGY AUTHORITY We anticipate many different benefits in the community of Hydaburg if we can bring this project to completion. In addition to saving the school district money and freeing up more of the general fund for instruction, extra programs which will have a direct benefit to student learning, the district hopes that the project will generate an additional job or jobs related to cutting and hauling firewood. This is healthy work and we might see students involved in this venture as well as local adults. The potential annual fuel displacement (gallons and dollars) over the life (25 years) of the project is: 25,314 gallons X 25 years = 632,850 gallons or $106,320. X 25 years = $2,658,000. The economic benefit will be the savings to the general fund budget in the amount of diesel fuel expenditures. There are no tax incentives given to school districts nor are there additions to annual revenue streams available to school districts. The economic incentives will be realized by residents of Prince of Wales Island that provide the cord wood to the school district and the land owners who sell the cordwood to the dealers. This economic benefit would be in excess of $500,000. The non economic benefits include: cleaner air from low emission from the wood burners, use of previously wasted and un-harvested slash from the forest and less dependency on foreign oil. If the waste heat from the boilers is used to heat a greenhouse in the future, a healthier lifestyle resulting from better produce could also be a factor. SECTION 6- SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum: • Proposed business structure(s) and concepts that may be considered. • How you propose to finance the maintenance and operations for the life of the project • Identification of operational issues that could arise. • A description of operational costs including on -going support for any back-up or existing systems that may be require to continue operation • Commitment to reporting the savings and benefits The yearly operating and maintenance cost will be budgeted from the general fund budget. Operational issues that could arise are: failure of system parts, increasing wood fuel cost, aging of equipment, and turn over in staff. Again, each of these financial costs can be budgeted for or covered on an emergency basis. Turn over in staff can be overcome by continuously training multiple staff members on the operation of the equipment. The district is committed to reporting savings and benefits by monthly tracking of fuel usage, electric cost and degree days - already in place. SECTION 7 - READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. AEA 2014-006 Grant Application Page 24 of 31 7/2/2013 Renewable Energy Fund Round VII •■�- Grant Application - Heat Projects + a ENERGY AUTHORITY Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. We have collected data, contacted possible vendors to get quotes, and begun searching for other funding sources to finance this project. If funded, the process of meeting the goals of the grant would begin immediately. Lauren Burch and Jonathan Fitzpatrick, our Project Manager, have worked with the Alaska Energy Authority on two previous projects and completed the first two successfully. SECTION 8 — LOCAL SUPPORT AND OPPOSITION Discuss local support and opposition, known or anticipated, for the project. Include letters of support or other documentation of local support from the community that would benefit from this project. The Documentation of support must be dated within one year of the RFA date of July 2, 2013. We have local support from Hydaburg Community Association and the local tribal association for the project, see letter of support. They both use the school for a variety of reasons (potlatches/funerals/ Girls and Boys Clubs/ Culture Camp). There is no opposition to the project. SECTION 9 — GRANT BUDGET Tell us how much you are seeking in grant funds. Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Provide a narrative summary regarding funding sources and your financial commitment to the project: The total anticipated cost of the project is $627,900. Hydaburg City School District has pledged to commit funding for the project, not to exceed a $40,000 match at this time. Please provide a short narrative, and cost estimate, identifying the metering equipment, and its related use to comply with the operations reporting requirement identified in Section 3.15 of the Request for Applications. The school district is fully aware of the reporting requirements and commits to comply with annual reporting for ten years after the project is completed. We have included in our costs, the required BTU meters. Estimated cost for each meter is $6000.00. Applications MUST include a separate worksheet for each project phase that was identified in section 2.3.2 of this application, (I. Reconnaissance, II. Feasibility and Conceptual Design, Ill. Final Design and Permitting, and IV. Construction and Commissioning). Please use the tables provided below to detail your proposed project's budget. Be sure to use one table for each phase of your project. AEA 2014-006 Grant Application Page 25 of 31 7/2/2013 Renewable Energy Fund Round VII . SSA + __- Grant Application - Heat Projects r 7ENERGYAUTHORITY If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contact AEA at 907-771-3031 or by emailing the Grant Administrator, Shawn Calfa, at scalfa(cD-aidea.org. Design Phase Source of Matching Funds: Anticipat RE- Fund Grantee Cash/In- Milestone or Task ed Grant Matchin kind/Feder TOTALS Co Teti Funds 9 al on Date Funds GrantslOt her State GrantslOt her (List milestones based on phase and type of project. See Milestone list below. $ PreFeasibility & Feasibility 2011 $ $ Stud completed 9.2013 Submit AEA Application Grant awarded 5.2014 Advertise for Engineering Firm 6.2014 Post RFP web/newspapers Hold Board Meetings select 8.2014 winning bids (prep for meetin Engineer designs for Cord School wood boiler, wood storage 9.2014 $100,000. $4,000. district $104,000, buildinas. etc. Review final design and _ permitting. Prepare for next 10.2014 $ $ $ phase $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS1 $100,000. $4,000. $104,000. Budget Categories: _ School district Direct Labor & Benefits $ $4,000. $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $100,000. $ $ Construction Services $ $ $ Other $ $ $ AEA 2014-006 Grant Application Page 26 of 31 7/2/2013 Renewable Energy Fund Round VII Grant Application - Heat Projects ENERGY AUTHORITY TOTALS $100,000. $4,000. $104,000. Construction Phase Source of Matching Anticipated Grantee Funds: Milestone or Task Completion RE- Fund Matching Cash/In- TOTALS Date Grant Funds Funds kindlFedera€ Grants/Other State Grants/Other (List milestones based on phase and type of project. $ $ $ See Milestone list below. Construction begins as 11/2014 $ $ $ weather allows Boilers ordered/shipped 11.2014 $196,000. $ $196,000. Ground excavation 5.2015 $10,000. $10,000 Construction of wood storage 6.2015 $50,000. $ $50,000. buildings Plumbing/electrical 8.2015 $92,000. $30,000. School district $122,000. Complete construction 9.2015 $90 000. $ $90 000. Integration and testing, BTU 9.2015 $1,000, $10,000. School district $11,000. meters installed On -going reporting for ten $ $ $ ears TOTALS $439,000. $40,000. $479,000. Budget Categories: Direct Labor & Benefits $80 000. $40,000. $ Travel & Per Diem $3 000 $ $ Equipment: Plumbing, electrical, BTU $112,000. $ $ meters, Materials & Supplies $216,000. $ $ Contractual Services $68,000. $ $ Construction Services $ $ $ Other $ $ $ TOTALS $479,000 $40,000. $519,000. Note: the Charts above do not take into account the 15% overage planned for in our total amount of the project. Grant funds requested are $583,900. AEA 2014-006 Grant Application Page 27 of 31 7/2/2013