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HomeMy WebLinkAboutAEA7 NAB Solar PVNorthwest Arctic Borough Solar -PV Northwest Arcti c Borough AEA Renewable Energy Fund application Round 7 Project Title: Northwest Arctic Borough Solar-PV project Applica nt Contact Information : Northwest Arctic Borough Project Partners: Total Project Cost : Grant Funds requested : Ingemar Mathiasson, Energy & Resource Coordinator PO Box 1110, 163 Lagoon st. Kotzebue , AK 99752 IMathiasson@Nwabor.org 907-445-2031, 907-442-2500 Kotzebue Electric Association (KEA) NANA Regional Corporation In kind Match Committed NWAB : $77,000.00 $75,000 .00 $ 2,000 .00 Th is project was submitted in round 6 and scored number 42 , It was suggested that we resubmit for round 7 , Thank you for your consideration .. S incerely Ingemar Mathiasson NAB Energy & Resource Coordinator Renewable Energy Fund Round VII Grant Application-Standard Form Application Forms and Instructions This instruction page and the following grant application constitutes the Grant Application Form for Round VII of the Renewable Energy Fund . A separate application form is available for projects with a primary purpose of producing heat (see RFA section 1.5). This is the standard form for all other projects, including projects that will produce heat and electricity. An electronic version of the Request for Applications (RFA) and both application forms is available online at. http://www. akenergyauthority. org/REF und7. htm I. • If you need technical assistance filling out this application , please contact Shawn Calfa, the Alaska Energy Authority Grant Administrator at (907) 771-3031 or at scalfa@a idea.org. • If you are applying for grants for more than one project, provide separate application forms for each project. • Multiple phases for the same project may be submitted as one application. • If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for each phase of the project. • In order to ensure that grants provide sufficient benefit to the public, AEA may limit recommendations for grants to preliminary development phases in accordance with 3 ACC 107.605(1). • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are completed and funding for an advanced phase is warranted. • If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed . • In the sections below, please enter responses in the spaces provided, often under the section heading . You may add additional rows or space to the form to provide sufficient space for the information, or attach additional sheets if needed. REMINDER: • Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply. • All applications received w ill be posted on the Authority web site after final recommendations are made to the legislature. • In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application . o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. AEA 2014-006 Application Page 1 of 24 7/2/2013 Renewable Energy Fund Round VII Grant Application -Standard Form SECTION 1 -APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) Type of Entity: Local Government Fiscal Year End June 30111 Tax 10 # 92..()116661 Tax Status:_For..profit ~Non-profit _Government {check one) Date of last financial statement audit Mailing Address Physical Address P.O. Box 1110, Kotzebue, Ak, 99752 163 Lagoon sl Telephone 907-442·2500 Fax 907-442·2930 Email IMathlasson@nwabor.org 1.1 APPLICANT POINT OF CONTACT I GRANTS MANAGER Name Title Ingemar Mathiasson Energy & Resource Coordinator Mailing Address P .O. Box 1110, Kotzebue, Ak, 99752 Telephone Fax Email 907-445-2031 907-442-2930 IMathiasson@nwabor.org 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2 .1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42 .05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or X A local government, or A governmental entity (which includes tribal counc ils and housing authorities); Yes 1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant's board of directors, executive management, or other governing authority. If the appl icant is a collaborative grouping, a formal appr oval from each participant's governing authority is necessary. (Indicate Yes or No in the box) Yes 1.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement (Section 3 of the RFA). Yes 1.2.4 If awarded the grant, we can comply with all terms and conditions of the award as identified in the Standard Grant Agreement template at htt~:r//www . akenergyauthority . orgfvee~/Grant-T emQiate . ~df. (Any exceptions should be clearly noted and submitted with the appl ication.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant AEA 2014-006 Grant Application Page 2 of24 71112013 Renewable Energy Fund Round VII Grant Application -Standard Form ENERGY AUTHORITY funds for the benefit of the general public. If no please describe the nature of the project and who will be the primary beneficiaries. SECTION 2 -PROJECT SUMMARY This section is intended to be no more than a 2-3 page overview of your project. 2.1 Project Title -(Provide a ~ to z word title for your project). Type in space below. Northwest Arctic Borough Solar-PV 2.2 Project Location - Include the physical location of your project and name(s) of the community or communities that will benefit from your project in the subsections below. 2.2.1 Location of Project -Latitude and longitude, street address, or community name. Latitude and longitude coordinates may be obtained from Google Maps by finding you project's location on the map and then right clicking with the mouse and selecting 'What is here ? The coordinates will be displayed in the Google search window above the map in a format as follows: 61 .195676.-149.898663. If you would like assistance obtaining this information please contact AEA at 907-771-3031 . Project location is in Kotzebue Alaska The proposed Solar PV array will be installed on the Northwest Arctic Building and the direct benefit will be to offset the high cost of electric energy at the Borough office build ing. This will allow for a better budget to be able to serve the 11 communities Kotzebue, Ambler, Shungnak, Kobuk , Kiana, Selawik, Noorvik, Buckland, Kivalina, Noatak and Deering . It will also function as a pilot project to show that Solar-PV is a viable technology for the Arctic. Coordinates for the project will be : 66.895127 N, 162.599894 W 2.2.2 Community benefiting -Name(s) of the community or communities that will be the beneficiaries of the project. The communities Kotzebue, Ambler, Shungnak, Kobuk, Kiana, Selawik, Noorvik, Buckland , Kivalina , Noatak and Deering will indirectly benefit from the project as the budget previously assigned to electric cost can be used for other communities needs. The project will also show that it is possible to completely offset electric needs by co-generation on community buildings 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type Wind Biomass or Biofuels (excluding heat-only) Hydro, Including Run of River Hydrokinetic Geothermal, Excluding Heat Pumps Transmission of Renewable Energy X Solar Photovoltaic Storage of Renewable Other (Describe) Small Natural Gas AEA 2014-006 Grant Application Page 3 of24 71112013 Renewable Energy Fund Round VII Grant Application -Standard Form 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Pre-Construction Construction Reconnaissance F inal Design and Permitting Feasibi lity and Conceptual Design X Construction and Commissioning 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of the proposed project. This project expands on a previous Feasibility study that has been ongoing for 3 years. In 2010 a Single 175W Solar Array was installed at the proposed location to see if Solar PV would be feasible for the Northwest Arctic. The panel has been facing south-east and is connected to a single Enphase inverter that is Co- generating with the Kotzebue Electric Association (KEA) grid . It was found that it produced 165 Kwh during 1 year average. @ $ 0.54/Kwh this equals a savings of$ 89.10/year A build-out of the array to 1 0 Kw would save the Northwest Arctic Borough approximately $ 5,091.66/year in electric bills. • This would also be a good match as the Borough operate mainly day time, when the sun is ava ilable. • The project aims to match the load of the building and offset just enough energy to try to get to stop the electric meter, this is important as we do not want to be paid for any generated electricity by the KEA Coop. • The project would consist of 42 pc. 240 watt panel , for a total of 1 OKWatts configured on the roof of the building in a configuration to match the load of the building . • It would be a "fixed" array, non tracking . • It would also be configured in 2 directions, southeast and south , to match the electric needs of the building , so not to overproduce with one large peak power during the day. • Each individual panel will have it's own Aurora micro-inverter. • The entire array will be displayed and monitored on a website that can be accessed for educational purposes. 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, local jobs created, etc.) A build -out of the array to 1 0 Kw would save the Northwest Arctic Borough approximately $ 5 ,091.66/year in electric b ills. This would also benefit the local utility as less Diesel oil would have to be imported. Additional as the array would be available also to d isplay power production , it would be available for educational purposes . AEA 2014-006 Grant Application Page 4of24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. • The funds needed would be for Construction of the array at an amount of$ 77,000.00 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project's total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application $ 76,000.00 2.7.2 Cash match to be provided $ 2.7.3 In-kind match to be provided $ 1,000.00 2.7.4 Other grant funds to be provided $ 2.7.5 Other grant applications not yet approved $ 2.7.6 Total Grant Costs (sum of 2.7.1 through 2.7 .4) $ 77,000.00 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.7 Total Project Cost Summary from Cost Worksheet, Section $ 77,000.00 4 .4.4, including estimates through construction. 2.7.8 Additional Performance Monitoring Equipment not covered $ by the project but required for the Grant Only applicable to construction phase projects. 2.7.9 Estimated Direct Financial Benefit (Savings) $ 5,091.66/year 2. 7.10 Other Public Benefit If you can calculate the benefit in terms $ of dollars please provide that number here and explain how you calculated that number in Section 5 below. AEA 2014-006 Grant Application Page 5 of 24 7/112013 • Renewable Energy Fund Round VII Grant Application -Standard Form SECTION 3-PROJECT MANAGEMENT PLAN ENERGY AUTHORITY Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact i nformation, a resume and references for the manager(s). In the electronic submittal , please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application . If the appl icant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Project Manager for NAB. Ingemar Mathiasson Energy & Resource Coordinator Email; IMathiasson@nwabor.org Tel. 907-445-2031 Resume' Graduated 1978 Electronics/Telecommunications , Sweden 1978-80 Electronic Engineer for the Swedish Army 1980-82 Communication Eng ineer for Swedish Radio 1982 Emigrated to USA 1982-87 Owner and operation manager for "R&R Communications Inc. in Ka lamazoo Mi. 1987 Moved to Alaska 1987 -today , owner & Operation manager of "Electronic Servicen a telecommunication Company. Jan 2009-today, Energy & Resource Coordinator for the Northwest Arctic Borough . Currently managing 5 separate Energy grant projects . References will be forwarded as needed. AEA 2014-006 Grant Application Page 6 of24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form PI ease fill 'd d bel out orm prov1 e ow. y dd dd'ti al oumaya a 1 on Milestones Tasks 1. RFP for contract 2. Procurement/mobilization 3 . Construction/! ntegration 4. Commissioning ENERGY AUTHORITY ded rows as nee Start Date Jan 2014 Feb 2014 March 2014 June 2014 5 . Data and commissioning report July 2014 3.3 Project Resources End Date Feb 2014 June 2014 July 2014 Describe the personnel , contractors , accounting or bookkeeping personnel or firms, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts . Include brief resumes and references for known, key personnel , contractors, and suppliers as an attachment to your application. The selection process of contractor would be based on : • Total cost • Equipment availability • Warranty • Previous work done by contractor, if any . AEA 2014-006 Grant Application Page 7 of24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form 3.4 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. Please provide an alternative contact person and their contact information. Updates on the project will be forwarded as needed, monthly or quarterly. 3.5 Project Risk Discuss potential problems and how you would address them . No risk forseen SECTION 4-PROJECT DESCRIPTION AND TASKS • The level of information will vary according to phase(s) of the project you propose to undertake with grant funds. • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs . other alternatives that may be available for the market to be served by your project. For pre-construction applications, describe the resource to the extent known . For design and permitting or construction projects, please provide feasibility documents, design documents, and permitting documents (if applicable) as attachments to this application. This project expands on a previous feasibility study that has been ongoing for 3 years. In 2010 a Single 175 Watt Solar Array was installed at the proposed location to see if Solar PV would be feasible for the Northwest Arctic. The panel has been facing south-east and is connected to a single Enphase inverter that is Co- generating with the Kotzebue Electric Association (KEA) grid . It was found that it produced 165 Kwh during 1 year average. @ $ 0 .54/Kwh this equals a savings of$ 89.1 0/year Data can be found at -------- It was decided that even though a long payoff period, the build out of the array would benefit the Northwest Arctic Borough. An estimated 14.6 year pay off period has been calculated , see below paragraphs. The cost of electricity is anticipated to continue to rise as the Diesel fuel get's more expensive. The Northwest Arctic Borough is also have a "Green" initiative program that aims to clean up our environment using less Diesel fuel and with that, less C02 released . This project will work towards a zero Carbon footprint for the Borough .. AEA 2014-006 Grant Application Page 8 of 24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System ENERGY AUTHORITY Briefly discuss the basic configuration of the existing energy system . Include information about the number, size , age, efficiency, and type of generation . The local grid in Kotzebue is at this point powered by Diesel generators and Wind turbines , 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources . The project will have no impact on the current i nfrastructure. 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. T he project does not produce enough energy to impact any customers of KEA's negatively . It instead provides for a better budget for the Northwest Arctic Boroughs office building . 4.3 Proposed System Include information necessary to descri be the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues . 4.3.1 System Design Provide the following information for the proposed renewable energy system : • A description of renewable energy technology specific to project location • Optimum installed capacity • Anticipated capacity factor • Antic ipated annual generation • Anticipated barriers • Basic integration concept • Delivery methods • The renewable technology proposed includes the latest design Solar-arrays and m icro- inverters for maximum cutting edge technology. • Optimum installed capacity is equal to the average current electric usage daytime, by the AEA 2014-006 Grant Application Page 9 of 24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form Borough. • Anticipated capacity factor is 10.7% ENERGY AUTHORITY • Anticipated annual generation will be approximately 9,429 Kwh • No anticipated barriers • Integration and delivery, are direct co-generation by each individual micro-inverter for high redundancy. 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. No issues with land ownership, the Northwest Arctic Borough owns the building . 4.3.3 Pennits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. • List of applicable permits • Anticipated permitting timeline • Identify and discussion of potential barriers A building/construction permit would be needed from the city of Kotzebue. 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed : • Threatened or endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual , aesthetics impacts • Identify and discuss other potential barriers No environmental issues forseen . AEA 2014-006 Grant Application Page 10 of 24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) EN ERGY AUTHORITY The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example : Applicants records or analysis, industry standards , consultant or manufacturer's estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following : • Total anticipated project cost, and cost for this phase • Requested grant funding • Applicant matching funds-loans, capital contributions, in-kind • Identification of other funding sources • Projected cap ital cost of proposed renewable energy system • Projected development cost of proposed renewable energy_ system • Total anticipated total project cost for this phase is$ 77 ,000 .00 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note : Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they_ serve.) Anticipated 0/M cost will be very low, estimated at less than$ 500.00/year. Maintenance personal will oversee the array and keep it clean. Electrical funct ionality check would be scheduled on an annual basis . 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following : • Identification of potential power buyer(s)/customer(s) • Potential power purchase/sales price-at a minimum indicate a price range • Proposed rate of return from grant-funded project The project does not intend to sell power,, any excess power that would be generated back to the grid would on ly be measured. AEA 2014-006 Grant Application Page 11 of 24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. Please fill out the form provid ed below. Renewable Energy Source The Appl i cant should demonstrate that the renewable energy resource is available on a sustainable basis. Annual average resource availability. PVWatts calculator shows 163.8 Kwh as an output for 1 year of energy from a 175 watt panel at a Kotzebue site. A test site has been operating there for 2 years . It was found that a 175 watt Solar World array connected to an "Enphase" micro inverter, produced 165 Kwh during 1 year average. Measured for 3 years. This data has been used for the calculations. Unit depends on project type (e.g . windspeed , hydropower output, biomasss fuel) Existing Energy Generation and Usage a) Basic configuration (if system is part of the Railbele grid, leave this section blank) i. Number of generators/boilers/other ii. Rated capacity of generators/boilers/other iii. Generator/boilers/other type iv. Age of generators/boilers/other v. Efficiency of generators/boilers/other b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank) i. Annua l O&M cost for labor N/A -------------------------------------------ii. Annual O&M cost for non-labor N/A c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the Railbelt grid, leave this section blank) i. Electricity [kWh] ii. Fuel usage Diesel [gal] 1 Th e Ra ilbe lt grid connects all customers of Chugach Electnc Association , Homer Electric Association , Golden Valley Electric Association, the City of Seward Electric Department. Matanuska Electric Association and Anchorage Municipal Light and Power. AEA 2014-006 Grant Application Page 12 of 24 7/1/2013 Renewable Energy Fund Round VII Grant Application-Standard Form Other iii. Peak Load iv. Average Load v. Minimum Load vi. Efficiency vii. Future trends d) Annual heating fuel usage (fill in as applicable) i. Diesel (gal or MMBtu] ii. Electricity [kWh] iii. Propane (gal or MMBtu] iv. Coal [tons or MMBtu] v. Wood [cords, green tons, dry tons] vi. Other I Proposed System Design Capacity and Fuel Usage (Include any projections for continued use of non-renewable fuels) a) Proposed renewable capacity 1 OKw (Wind, Hydro. Biomass , other) [kW or MMBtu/hr] ENERGY AUTHORITY b) Proposed annual electricity or heat production (fill in as applicable) i. Electricity [kWh] 9,429 --------------------------------------ii. Heat [MMBtu] c) Proposed annual fuel usage (fill in as applicable) i. Propane [gal or MMBtu] a) b) c) d) ii. Coal [tons or MMBtu] iii. Wood or pellets [cords, green tons, dry tons] iv. Other Project Cost Total capital cost of new system Development cost Annual O&M cost of new system Annual fuel cost AEA 2014..006 Grant Application $77,000.00 0 $200.00 0 Page13 of 24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form AI;ASKA ENERGY AUTHORITY I Project Benefits a) Amount of fuel displaced for i. Electricity ii. Heat 698.4 Gallons per year. Calculated from diesel efficiency of 13.5 Kwh/g iii. Transportation b) Current price of displaced fuel c) Other economic benefits d) Alaska public benefits Power Purchase/Sales Price a) Price for power purchase/sale Project Analysis $ 5.00/Gallon= $ 3,520.00/year Actual economic benefits for Northwest Arctic Borough is equal to the cost of displaced electricity. 9,429 Kwh x $ 0 .54/kwh (current electric cost) = $ 5,091 .66/year. For a total savings of $ 152,750 .00 over 30 years. lower the cost of operation for local government. The educational value of the array. As it will have a web access for study and data collection. a) Basic Economic Analysis Project benefit/cost ratio Payback (years) 152,750/77,000=1 .984 (over 30 Years) 15 years direct pb . Est. payback with 5% increase in electric cost/year would be 11 Years. 4.4 .5 Impact on Rates Briefly explain what if any effect your project will have on electrical rates in the proposed benefit area. If the is for a PCE eligible utility please discus what the expected impact would be for both pre and post PCE. There would be no effect on electrical rates or PCE as the proposed building doesn't qualify for PCE. AEA 2014-006 Grant Application Page 14of24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form SECTION 5-PROJECT BENEFIT ENERGY AUTHO RITY Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project The benefrts information should include the following: • Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated renewable energy project • Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price , RCA tariff, or cost based rate) • Potential additional annual incentives (i.e. tax credits) • Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) • Discuss the non-economic public benefits to Alaskans over the lifetime of the project • Annual fuel displacement would be 698.44 Gallons, for the lifetime of the project calculated at 30 years it would be 20,953 Gallons. • No anticipated annual revenue • Anticipated annual benefit would be that the offset budget funding for the Northwest Arctic Borough , would be available for other projects in our commun ities. This benefit is calculated to be: 9,429 Kwh x $ 0.54/kwh (current electric cost) = $ 5,091 .60/year. For a total savings of a minimum of$ 152,750.00 over 30 years. This is the act ual value to the Borough . • A non-economic benefrt would be that the project would demonstrate how Solar-PV can be of value even in the arctic extreme environment. The system would also be available online for educational purposes. 5.1.1 Public Benefit for Projects with Private Sector Sales Projects that include sales of power to private sector bus inesses (sawmills, cruise ships, mines, etc.), please provide a brief description of the direct and indirect public benefits derived from the project as well as the private sector benefits and complete the table below. See section 1.6 in the Request for Applications for more information . Renewable energy resource availability (kWh per month) Estimated sales (kWh) Revenue for d isplacing diesel generation for use at privet sector businesses ($) Estimated sales (kWh) Revenue for d isplacing diesel generation for use by the Alaskan Q_Ublic _($) AEA 2014..006 Grant Application Page 15 of 24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form SECTION 6-SUST A.INA.BILITY ENERGY AUTHORITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum: • Proposed business structure(s) and concepts that may be considered. • How you propose to finance the maintenance and operations for the life of the project • Identification of operational issues that could arise. • A description of operational costs including on-going support for any back-up or existing systems that may be require to continue operation • Commitment to reporting the savings and benefits • The sustainability of the project would be depending on the maintenance done, monthly and yearly. It is estimated that the array would have a lifespan of at least 30 years as the warranty of the panels now are 25 years. A maintenance log would be used to collect data over the time of the project. • The savings and benefits will be reported at the regular assembly meetings. SECTION 7 -READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved . Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. This project is "shovel ready", as 3 years of data have been coJlected and conceptual design completed. The original Solar feasi bility and design study was done using an EECBG grant.. Currently the Northwest Arctic Borough is administering several grants from AEA and other sources. AEA 2014-006 Grant Application Page 16 of 24 7/1/2013 Renewable Energy Fund Round VII Grant Application-Standard Form SECTION 8 -LOCAL SUPPORT AND OPPOSITION Discuss local support and opposition, known or anticipated, for the project. Include letters of support or other documentation of local support from the community that would benefit from this project. The Documentation of support must be dated within one year of the RFA date of July 2 , 2013. 1. This is a project that would benefit the entire region, as the Northwest Arctic Borough would have a better budget for general operation. 2 . It would also show that other community buildings in our region would benefit from this technology in particular if they don 't qualify for PCE. 3. No opposition have been found for this project. 4. Support letters attached. SECTION 9 -GRANT BUDGET Tell us how much you are seeking in grant funds. Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Provide a na"ative summary regarding funding source and your financial commitment to the project The Northwest Arctic Borough has determined that to be an effective leader in Energy Efficiency and the use of alternate Energy sources for the NANA Region, it needs to be an example in the implementation of several technologies. AEA 2014-006 Grant Application Page 17 of24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form This has lead to the "Green Community initiative" that will try to make our Energy usage Borough wide more environmentally friendly . The Solar-PV technology has been found to be the most benign environmentally friendly. This project when implemented, will serve the Northwest Arctic Borough with clean energy for at least 30 years .. Through Energy Planning, local and Borough wide, the initiative will be used to make a better environment for the following generations. Please provide a shorl narrative, and cost estimate, identifying the metering equipment, and its related use to comply with the operations reporting requirement identified in Section 3. 15 of the Request for Applications. AEA 2014..006 Grant Application Page 18 of 24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form Applications MUS T include a separate worksheet for each project phase that was identified in section 2 .3.2 of this application , (1. Reconnaissance , II. Feasib ility and Conceptual Design , Ill. Final Design and Permitting , and IV. Construction and Commissioning). Please use the tables provided below to detail your proposed project's budget. Be sure to use one table for each phase of your project. If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contact AEA at 907-771-3031 or by emailing the Gran t Admin istrato r, Shawn Calfa, at scalfa@aidea.org. Source of Matching Anticipated Grantee Funds: RE-Fund Cash/In-Milestone or Task Completion Grant Funds Matching kind/Federal TOTALS Date Funds Grants/Other State Grants/Other (List milestones based on phase and type of project. $ $ $ See Milestone list below. ) $ $ $ 1. Permit applications (as $ $ 500.00 in kind $ 500.00 needed) 2 . Confirmation that all design and feasibility requ irements are $1,000.00 $ $ complete. 3 . Completion of bid documents $1 ,000.00 $ $ 1,000.00 4 . Contractor/vendor $ $ 500.00 in kind $ 500.00 selection and award 5 . Construction Phases $69,000.00 $ $69,000.00 6 . Integration and testing $3,500.00 $ $ 3 ,500.00 7. Final Acceptance , Commissioning and $ 1,500.00 $ $ 1,500.00 Start-up 8 . Operations Reporting $1 ,000.00 $ $ 1 000.00 $ $ $ $ $ $ TOTALS $76,000.00 $ $77,000.00 Budget Categories: Direct Labor & Benefrts $ 2 ,500.00 $ 1000.00 in kind $ 3,500.00 Travel & Pe r Diem $ $ $ Equipment $61 ,000.00 $ $61,000.00 Materials & Supplies $ $ $ Contractual Services $10 ,000.00 $ $ 10,000.00 Construction Services $ 2 ,500.00 $ $ 2 ,500.00 Other $ $ $ TOTALS $76,000.00 $ $77,000.00 AEA 2014-{)06 Grant Application Page 19 of 24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form Anticipated RE-Fund Milestone or Task Completion Grant Funds Date (List milestones based on phase and type of project. $ See Milestone list below. ) $ $ $ $ $ $ $ $ $ $ $ TOTALS $ Budget Categories: Direct Labor & Benefits $ Travel & Per Diem $ Equipment $ Materials & Supplies $ Contractual Services $ Construction Service s $ Other $ TOTALS $ Grantee Matching Funds $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ AEA 2014-006 Grant Application Page 20 of24 ENERGY AUTHORITY Source of Matching Funds: Cash/In- kind/Federal TOTALS Grants/Other State Grants/Other $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form Anticipated RE· Fund Milestone or Task Completion Grant Funds Date (List milestones based on phase and type of project. $ See Milestone list below. ) $ $ $ $ $ $ $ $ $ $ $ TOTALS $ Budget Categories: Direct Labor & Benefits $ Travel & Per Diem $ EQuipment $ Materials & Supplies $ Contractual Services $ Construction Services $ Other $ TOTALS $ Grantee Matching Funds $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ AEA 2014-006 Grant Application Page 21 of 24 ENERGY AUTHORITY Source of Matching Funds: Cash/In- kind/Federal TOTALS Grants/Other State Grants/Other $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 7/1/2013 Renewable Energy Fund Round VII Grant Application-Standard Form Anticipated RE-Fund Milestone or Task Completion Grant Funds Date (list milestones based on phase and type of project. $ See Milestone list below . ) $ $ $ $ $ $ $ $ $ $ $ TOTALS $ Budget Categories: Direct Labor & Benefits $ Travel & Per Diem $ Equipment $ Materials & Supplies $ Contractual Services $ Construction Services $ Other $ TOTALS $ Grantee Matching Funds $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ AEA 2014-006 Grant Application Page 22 of24 ENERGY AUTHORITY Source of Matching Funds: Cash/In- kind/Federal TOTALS Grants/Other State Grants/Other $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form I SECTION 10 -AUTHORIZED SIGNERS FORM Community/Grantee Name: Northwest Arctic Borough Regular Election is held: j Date: November 2°0 Authorized Grant Si Printed Name Title Term Judy Hassinger Treasurer appointed Ingemar Mathiasson Energy & Resource appointed Coordinator Fred Sm ith Director Econom ic Dev. appointed Kenny Gallahorn Director Public works appointed I authorize the above person(s) to sign Grant Documents: (Highest ranking o rganization/community/m unicipal offici al) Printed Name Title Term Reggie Joule Mayor 3y Grantee Contact Information: Signature Signature Mail ing Address: P .O . Box 1110, Kotzebue , Ak, 99752 Phone Number: 907-442-2500 Fax Number: 907-442-2930 E-mail Address: Reggie Joule <RJoule @ nwabor.org> Federal Tax ID #: 92 -0 11 6661 Please submit an updated form whenever there is a change to the above information. AEA 2014-006 Grant Application Page 23 of 24 7/1/2013 Renewable Energy Fund Round VII Grant Application -Standard Form SECTION 11-ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information, resumes of Applicant's Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. Applicants a re asked to provi de resumes submitted with applications in separate electronic documents if the individuals do not want thei r resumes posted to the project web site. B. Letter s or resolutions demonstrating local support per application form Secti on 8. C. For heat projects only: Most recent invoice demonstrating the cost of heating fuel for the building(s) impacted by the project. D. Governing Body Resolution or other formal action taken by the applicant's governing body or management per RFA Section 1.4 that: Commits the organization to provide the matching resources for project at the match amounts indicated in the application. Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. Provides as point of contact to represent the applicant for purposes of this application . Certif i es the appli cant is in compliance with appli cable federal , state, and local, laws including existing credit and federal tax obligations. E. An electronic version of the enti re application on CD or other electronic media, per RFA Section 1.7. F. CERTIFICATION The undersigned certi fies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with , and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations. Pri nt Name Regg ie Joule S ignature ~~~2.-~ / / / Tit le Mayor Da te ~ (ll, -\~ AEA 2014-006 Grant Appli cation Page 24 of 24 7/1/2013 October 22, 2012 Ingemar Mathiasson Northwest Arctic Borough Lagoon Avenue Kotzebue, A K 99752 Re: Support for Solar Energy Demonstration Project To Whom It May Concern: e KO. .. Ll..E .B_ U-E ELECTRIC ASSOCIA TI ON PoSl Office Box 44 l(otz ebue. Alaska 99752 Te l 907 -442 -3i91 fax 907-4 42-2482 Kotzebue Electric Association (KEA) supports the Northwest Arctic Borough's demonstration of so lar ene rgy techno logy at the Borough headquarters building in Kotzebue , Alaska . KEA and the NWAB have worked cooperat ively on other ene rgy demonstration projects and will continue th is relationship in investigating ways of reducing the cost of energy in the region . Si ncerely, Matthew I. Bergan, PE Kotzebue Electric Association, Inc. P.O. Box 44 Kotzebue, AK 99752 I ! . p II II II I II II li II II II NORTHWEST ARCTIC BOROUGH ASSEMBLY RESOLUTION 12-72 A RESOLUTION OF THE NORTHWEST ARCTIC BOROUGH ASSEMBLY AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE ALASKA ENERGY AUTHORITY AND FOR RELATED PURPOSES WHEREAS: the Borough Energy Program has prepared an application for a Renewable Energy Fund Grant from the Alaska Energy Authority(AEA) to fund the $75,000 purchase of a solar pv panel for the Borough building in Kotzebue; and WHEREAS: a successful grant award will help offset the Borough's high energy and is estimated to save approximately $5,132.00 per year in electricity costs; and WHEREAS: the AEA Grant application requires Assembly authorization that: A . The Borough will provide matching resources to maintain the solar pv panel; and B. The Borough authorizes, Ingemar Mathiasson. the Borough's Energy Coordinator, to submit the AEA Grant application ; and C . The Borough designates Ingemar Mathiasson as the Borough point-of-contact for this Grant; and D. The Borough certifies that it is in compliance with applicable federal, state, and local laws, including existing credit and federaJ tax obligations; and WHEREAS: the Borough Assembly certifies the above conditions, and authorizes Ingemar Mathiasson to submit the AEA Renewable Energy Fund Grant application on behalf of the Borough. NOW THEREFORE BE IT RESOLVED: that the Northwest Arctic Borough Assembly authorizes Ingemar Mathiasson to pursue an AEA Grant to fund a solar pv for the Borough building in Kotzebue. PASSED AND ADOPTED THIS 28111 DAY OF NOVEMBER 2012. Walter G. Sampson, Assembly President PASSED AND APPROVED THIS 28111 DAY OF NOVEMBER 2012. SIGNED AND ATTESTED THIS 28t11 DAY OF NOVEMBER 2012. Amanda G. Sage, Borough Clerk ATIEST: August 23, 2013 Mr. Ingemar Mathiason Northwest Arctic Borough PO Box 1110 Kotzebue, AK 99752 Regarding: Letter of Support for Renewable Energy Grant Program Round VII : Northwest Arctic Borough Solar PV Array Dear Mr. Mathiason: The NANA Regional Corporation understands that the Northwest Arctic Borough Is preparing a grant applicat ion for funds to construct a fixed Solar PV Array for the roof of the Borough building . This project Is part of the Northwest Arctic Borough's 11Green Community Initiative" that aims to use Renewable Energy as much as possible to offset our imported Diesel fuel, and with that create a lower Carbon foot print. NANA Is In full support of this project as we strive to tap alternative energy resources In order to reduce the cost of electricity to our region and its people. · NWAB is welcome to Include this letter in the grant application package. Slnce ~ely, ./J./ ~ s~ ~~-------- Project Manager NANA Reg ional Corp. NANA Regional Cor po ra tion, Inc.· P.O. Box 49, Kotze bue, Alaska, 99752 • T: {907) 442·330 1, (800) 478-330 1, f: (907) 442-4 161 • nillla.com/reglooal BERING STRAITS DEVELOPMENT CO. A Subsidiary of tbe Berin& Stniu Native Corporation P.O . Box 1008 • Nome, AK 99762 • (907) 443-5254 • Fu: 443-7262 COMMERCIAL CONSTRUCTION PROPOSAL PROPOSAL SUBMITTED TO: NWAB ATTN: Ingemar Anugi Mathiasson PHONE: (907)-445-2031 Energy & Resource Coordinator 1-800-306-3749 DATE : 8/23/13 ADDRESS: PO Box 1110 JOB NAME :Northwest Arctic Borough Solar PV Kotzebue Project CllY, STATE AND ZIP CODE : Kotzebue, Alaska,99752 JOB LOCATION :Kotzebue, AJaska I We hereby submit specifications and estimates for: Provide all material, freight, labor, travel and lodging for the installation of a complete 10 KW solar PV system on the Northwest Arctic Borough office located in Kotzebue Alaska Total Project Cost $75,000.00 Apply 30% Federal Tax Credit New Total Project Cost: $52,500.00 Exclusions: Pcrntits, Fees, Bonding, Taxes, Cutting, Patching, Painting and Trash Removal WE PRO POSE hereby to furnish marcrUtl and labor .complete in accordance with above specifications, fur the sum of: Seventy Five Thousand and 00/100 dollars Payment to he nm.l~ a~ follows : All material is guaranteed to be as specified. All woric to be completed in a workmanlike manner according to standard practices. Any alternation or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an CJttnl charge over and above the estimate Allagrecmmts contingent upon strikes, accidents or delays beyond our oontroL Owner to carry fire and othc:r necessary insurance. Onr workers arc fully covered by Worlonllll's Compensation Insunmce. ACCEPTANCE OF PROPOSAL: The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Date of Acceptance: _ (S75,000.00) ~;"'=V-\-~~ gn 'U(__-~ _--- Note: This proposal may be withdrawn by us if not accepled within __ days Signatur~ _____ _ Signature ____ -~