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Home My WebLink Aboutak renewable energy grant bbbsd pt 1Renewable Energy Fund Round 6 Grant Application SECTION 1 —APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) Bristol Bay Borough School District Type of Entity: Public School District Fiscal Year End June 30 Tax ID # 92-0029587 Tax Status: —For-profit or--X—non-profit ( check one) Mailing Address Physical Address P.O. Box 169 2 School Rd North Naknek, AK 99633 Naknek, AK 99633 Telephone Fax Email (907) 246-4225 1 (907) 246-6857 jwaish@bbbsd.net 1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER Name Title Jack Walsh Superintendent Mailing Address P.O. Box 169 Naknek, AK 99633 Telephone Fax Email (907) 246-4225 (907) 246-6857 jwalsh@bbbsd.net 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or A local government, or X A governmental entity (which includes tribal councils and housing authorities); Yes 1.2.2 Attached to this application is formal; approvaland endorsement for its project by or its board of directors, executive management, or other governing authority. If the No applicant is a collaborative grouping, a formal approval from each participant's governing authority is necessary. (Indicate Yes or No in the box ) Yes 1.2.3 As an applicant, we have administrative and financial management systems and or follow procurement standards that comply with the standards set forth in the grant No agreement. Yes 1.2.4 If awarded the grant, we can comply with all terms and conditions of the attached or grant form. (Any exceptions should be clearly noted and submitted with the No application.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant or funds for the benefit of the general public. If no please describe the nature of the No project and who will be the primary beneficiaries. AEA13-006 Grant Application Page 2 of 22 713112012 Renewable Energy Fund Round 6 0a n-Q; Grant Application ENERGY AUTHORITY SECTION 2 — PROJECT SUMMARY This is intended to be no more than a 1-2 page overview of your project. 2.1Project Title — (Provide a 4 to 5 word title for your project) Bristol Bay Borough SD Energy Project 2.2 Project Location — Include the physical location of your project and name(s) of the community or communities that will benefit from your project in the subsections below. Naknek, AK 2.2.1 'Location of Project -Latitude and longitude, street address, or community name. (58.732329; 157.004415); 2 School Rd North, Naknek, AK 99633 2.2.2 Community benefiting - Name(s) of the community or communities that will be the beneficiaries of the project. Bristol Bay Borough and Naknek, AK 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type Wind Biomass or Biofuels Hydro, including run of river Transmission of Renewable Energy Geothermal, including Heat Pumps Small Natural Gas X Heat Recovery from existing sources Hydrokinetic X Solar Storage of Renewable Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Pre -Construction Construction Reconnaissance X Design and Permitting Feasibility X Construction and Commissioning Conceptual Design AEA13-006 Grant Application Page 3 of 22 7/31/2012 Renewable Energy Fund Round 6 iGMED a i e,�, Grant Application ENERGYAUTHORITY 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of your proposed project. 1. Solar PV Installation This project will consist of a 50 kW (DC) ground -mounted photovoltaic (PV) system, to be installed next to the school building. The PV system will generate clean, renewable power for decades to come, reducing the amount of electricity the school buys from the local utility and reducing pollution associated with burning fossil fuels. The system will also provide an opportunity for the school's students and the wider community to learn about PV. The system will be composed of (185) 270-watt photovoltaic (PV) collector panels, (1) 50 kW DC to AC power inverter and a data acquisition system with a graphical display inside the building and accessible through the Internet. The panels will be wired in multiple DC series circuits called strings. The strings will be wired to a combiner box, then connect to the power inverter which transforms the DC power into AC power suitable for use by the building's existing electrical system. The inverter assures that the PV generated power is compatible with the power supplied by the utility grid and will disconnect from the electrical system in the event of a utility power outage to prevent "back feed" to the utility grid. The proposed system is sized to supplement current electric usage and peak demand only, as it will not store power. The proposed system will be interconnected with the electrical system and controlled to "follow" the existing systems' electrical characteristics. A dedicated data acquisition system tied directly to the inverter will display the performance of the PV system and describe how it works through a dedicated live display setup in the lobby. A revenue grade utility meter will also be installed on the PV system to accurately measure the power generated. The existing electric systems supply 208-volt, three phase power for larger loads and 120-volt, single-phase for most of the distributed loads from a three phase service provided by NEA. The average monthly electric demand for the school is approximately 137 kW. 2. Heat Recovery from Exhaust Air Sensible heat -recovery systems that transfer sensible (dry-bulb) heat from the exhaust air to the supply air entering the building are proposed to be installed for the fresh air supply air handling units using cross flow heat exchangers. This system transfers energy through a crossover grid or through plate heat exchangers made of metal or plastic. Warm air passing between the plates transfers its energy by conduction through the material to another grid or plate where the air is warmed. The plates form alternating exhaust and ventilation air pathways. Efficiencies (also referred Was effectiveness) of these systems vary from around 60% to 70%. It is proposed to install flat plate heat recovery units for (7) fresh -air units, to pre -heat roughly 12,000 cfm of fresh air with the exhaust air from the space. The HR units would be tied to existing building management system to ensure proper functioning and provide visibility to building operator. AEA13-006 Grant Application Page 4 of 22 7/31/2012 • - - -. • .. Grant Application F ENERGYAUTHORry 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, etc.) Summary: - Electrical energy and demand savings from Solar PV installation - Thermal energy savings from exhaust air heat recovery - Energy cost savings from fuel and electric demand & usage offset savings - Reduces first cost of boiler installation (by reducing peak heating load) - Better Indoor Air Quality (IAQ) in building, as ventilation can be increased, without penalty to the school in case of higher carbon -di -oxide, that directly impacts learning environment - Provides learning opportunity for kids in school, about renewable energy, carbon -offset and sustainable power generation and technology such as energy recovery from exhaust air. A 50 kW PV system will generate about 42,350 kWh in Year 1. The school district currently pays an energy charge of $0.54/kWh, resulting in a saving of roughly $23,000 in the first year alone. While electricity prices are dictated by oil prices in Naknek (which may well go up over the next 20-30 years), electricity generated from PV is not subject to future price increases, as the fuel (sunshine) is free, and maintenance costs are very low. Savings from heat recovery is estimated to be roughly 460,000 kBTU (or roughly 3300 gallons/year) in Year 1. The school district currently pays a energy charge of $ 71,000 (at $ 5.00 per gallon for #1 fuel -oil) for heating energy, resulting in a saving of roughly $16,500 in the first year. While heating prices are dictated by oil prices in Naknek (which may well go up over the next 20 years), this system would help keep the heating costs under control, and the maintenance costs are very low. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. A 50 M PV system in Naknek is expected to cost $235,000. It will be part of a larger project that will use energy performance contracting (where facility improvements are guaranteed by a third party to pay for themselves through energy savings, utilizing AEERLF program low interest financing). Installing heat recovery units in Naknek is expected to cost approximately $225,000. It will also be part of a larger project that will use energy performance contracting. The grantee will contribute $10,000 in cost -share in the form of in -kind labor when selecting subcontractors to implement this project. 2.711 COST AND BENEFIT SUMARY Include a summary of grant request and your project's total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application. $ 450,000 2.7.2 Cash match to be provided $ - 2.7.3 In -kind match to be provided $10,000 AEA13-006 Grant Application Page 5 of 22 7/3//2012 Renewable Energy Fund Round 6 Grant Ai3olication ENERGY AUTHORITY 2.7.4 Other grant applications not yet approved $ - 2.7.5 Total Grant Costs (sum of 2.7.1 through 2.7.3) $ 460,000 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.6 Total Project Cost (Summary from Cost Worksheet $ 460,000 including estimates through construction) 2.7.7 Estimated Direct Financial Benefit (Savings) $ 39,500/yr 2.7.8 Other Public Benefit (If you can calculate the benefit in $ terms of dollars please provide that number here and explain how you calculated that number in your application (Section 6.) SECTION 3 — PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfullyi completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information, a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Bristol Bay Borough SD will hire a full -service Energy Service provider, who shall provide complete turnkey services, which include development, design, installation, project management, and commissioning services. 3.2 Project Schedule and Milestones Please fill out the schedule below. Be sure to identify key tasks and decision points in in your project along with estimated start and end dates for each of the milestones and tasks. Please clearly identify the beginning and ending of all phases of your proposed project. Please fill out form provided below. You may add additional rows as needed. Start End Milestones Tasks Date Date Project feasibility Identify feasibility of the project, define project parameters, identify high risk issues (if any) 9/1112 9/22/12 Identify partners Assemble project team — incl energy service company, mechanical/electrical/structural engineers 11/1/12 117/13 Project development 20% design, scope & specifications development (incl electrical, mech, structural and other considerations), prepare RFP does 1/14/13 2/15/13 Subcontractor RFPs Issue subcontractor RFPs for pricing 2/18/13 3/8/13 Construction — PV project Deliver materials, assemble and erect PV arrays, inverters etc, building tie in (scheduled over a weekend) 9/15113 10/30/13 AEA13-006 Grant Application Page 6 of 22 7/3//2012