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HomeMy WebLinkAboutAkiak Final REF GrantRenewable Energy Fund Round 6 Grant Application AEA 13-006 Application Page 1 of 19 7/3/2011 SECTION 1 – APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) Akiak Native Community/ Akiak IRA Council Type of Entity: Fiscal Year End Utility Tax ID # 92-0068348 Tax Status: For-profit or x non-profit ( check one) Mailing Address Po Box 52127 Akiak, AK 99552 Physical Address Telephone (907)765-7112 Fax (907)765-7512 Email akiarmiu@yahoo.com 1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER Name Sheila Williams Title Tribal Administrator Mailing Address Po Box 52127 Akiak, AK 99552 Telephone (907)765-7112 Fax (907)765-7512 Email akiarmiu@yahoo.com 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or A local government, or X A governmental entity (which includes tribal councils and housing authorities); Yes 1.2.2 Attached to this application is formal approval and endorsement for its project by its boar d of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate Yes or No in the box ) Yes 1.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement. Yes 1.2.4 If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. If no please describe the nature of the project and who will be the primary beneficiaries. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 2 of 19 7/3//2012 SECTION 2 – PROJECT SUMMARY This is intended to be no more than a 1-2 page overview of your project. 2.1 Project Title – Akiak Wind Resource Assessment 2.2 Project Location – Akiak, Alaska. Include the physical location of your project and name(s) of the community or communities that will benefit from your project in the subsections below. 2.2.1 Location of Project – Latitude and longitude, street address, or community name. Latitude and longitude coordinates may be obtained from Google Maps by finding you project’s location on the map and then right clicking with the mouse and selecting “What is here? The coordinates will be displayed in the Google search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining this information please contact AEA at 907-771-3031. The actual met tower site will need to be determined upon initial evaluation of the site. The Akiak IRA is interested in a met tower east of the community approximately 4 miles at 60°54'25.80"N and 161° 6'19.02"W. 2.2.2 Community benefiting – Name(s) of the community or communities that will be the beneficiaries of the project. The financial benefits of the project include the following: Reduced Cost of Electricity. Customers in Akiak will see reduced electricity costs through the installation of wind turbines in Akiak to reduce diesel fuel consumption. A preliminary HOMER analysis has been done; the analysis indicated that significant fuel savings can be achieved. The public benefits of the project include the following:  Increased Power Reliability  Reduced Pollution and Greenhouse Gas Emissions. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 3 of 19 7/3//2012  Reduced air, noise and ground pollution from the diesel exhaust, power plant and tank farm fuel system, respectively. Additional benefits to the Alaskan public also exist. An important benefit of installing the proposed wind turbines would be to reduce the direct and indirect costs of using fossil fuels in the region. This project could help stabilize energy costs and provide long-term socio-economic benefits to village households. Locally produced, affordable energy will empower community residents and may help avert rural to urban migration. This project would have many environmental benefits resulting from a reduction of hydrocarbon use. The potential of reducing pollution through wind energy is an appealing option. These benefits include:  Reduced potential for fuel spills or contamination during transport, storage, or use (thus protecting vital water and subsistence food sources);  Improved air quality;  Decreased contribution to global climate change from fossil fuel use; and  Decreased coastal erosion due to climate change. 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type X Wind Biomass or Biofuels Hydro, including run of river Transmission of Renewable Energy Geothermal, including Heat Pumps Small Natural Gas Heat Recovery from existing sources Hydrokinetic Solar Storage of Renewable Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Pre-Construction Construction Reconnaissance Design and Permitting X Feasibility Construction and Commissioning X Conceptual Design Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 4 of 19 7/3//2012 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of your proposed project. This project is a feasibility study to evaluate the potential wind resource in Akiak 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, etc.) The financial benefits of the project consist of reducing the cost of electricity. The residents in Akiak will see reduced electricity costs through installation of wind turbines to reduce diesel fuel consumption. The public benefits of the project include reduction of pollution and greenhouse gas emissions. Reduced air, noise and ground pollution from the diesel exhaust, power plant and tank farm fuel system, respectively. The potential of reducing pollution through wind energy is an appealing option. Other benefits to the Alaskan public will also exist. An important benefit of installing the proposed wind turbines would be to reduce the direct and indirect costs of using fossil fuels in the region. This project could help stabilize energy costs and provide long-term socio-economic benefits to village households. Locally produced, affordable energy will empower community residents and may help avert rural to urban migration. This project would have many environmental benefits resulting from a reduction of hydrocarbon use. These benefits include: 1. Reduced potential for fuel spills or contamination during transport, storage, or use (thus protecting vital water and subsistence food sources); 2. Improved air quality; 3. Decreased contribution to global climate change from fossil fuel use; and 4. Decreased coastal erosion due to climate change. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. This wind resource assessment, wind-diesel feasibility analysis, and conceptual design phase is estimated at $181,000 all of which is requested in grant funds. 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project’s total costs and benefits below. Grant Costs Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 5 of 19 7/3//2012 (Summary of funds requested) 2.7.1 Grant Funds Requested in this application. $181,000 2.7.2 Cash match to be provided $0 2.7.3 In-kind match to be provided $0 2.7.4 Other grant applications not yet approved $0 2.7.5 Total Grant Costs (sum of 2.7.1 through 2.7.3) $181,000 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.6 Total Project Cost (Summary from Cost Worksheet including estimates through construction) $2,000,000 2.7.7 Estimated Direct Financial Benefit (Savings) $3,452,900 2.7.8 Other Public Benefit (If you can calculate the benefit in terms of dollars please provide that number here and explain how you calculated that number in your application (Section 5.) $ SECTION 3 – PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information, a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. The Akiak I.R.A will be managing this project with the assistance of a contractor to be selected after the project is awarded. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 6 of 19 7/3//2012 3.2 Project Schedule and Milestones Please fill out the schedule below. Be sure to identify key tasks and decision points in in your project along with estimated start and end dates for each of the milestones and tasks. Please clearly identify the beginning and ending of all phases of your proposed project. Please fill out form provided below. You may add additional rows as needed. Milestones Tasks Start Date End Date Project scoping and contractor solicitation 8/2013 Authorization to proceed Engineering contractor selection Wind Assessment 9/2013 9/2014 Obtain site control/right of energy/permits 9/2013 Ship and erect met tower 10/2013 Permitting and environmental analysis 1/2014 Environmental and Permitting Memorandum Detailed analysis of existing/future energy costs and markets 2/2014 Data Collection and Economic Modeling 6/2014 Site Selection 8/2014 Draft Wind and Hydro Resource Report 7/2014 Construction and O&M Cost Estimate 10/2014 Dismantle met tower 9/2014 Analyze data 10/2014 Draft Conceptual Design Report 11/2014 Wind Resource Report Final Conceptual Design Report and Recommendations 12/2014 Final Combined Report Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 7 of 19 7/3//2012 3.3 Project Resources Describe the personnel, contractors, accounting or bookkeeping personnel or firms, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. Engineering consultant: The Akiak I.R.A will employ an engineering firm who will: 1. Provide wind resource assessment services including installation of the met tower, operation and maintenance of the met tower, and a draft wind resource report; 2. Provide Feasibility Analysis, Wind Resource Assessment, and Conceptual Design of a Wind- Diesel System in Akiak; 3.4 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. Please provide an alternative contact person and their contact information. The Akiak I.R.A will assign a project manager to the project who will compile periodic progress reports for use by the Alaska Energy Authority. Weekly and monthly project coordination meetings will be held with the project team to track progress and address issues as they arise. 3.5 Project Risk Discuss potential problems and how you would address them. Site Control/Access and Permitting. Community members have expressed support for investigating the potential for wind power. It is expected that the community will also support installation of a wind turbine. Consultation with the U.S. Fish and Wildlife Service will be conducted to comply with the Endangered Species Act. The Akiak IRA would work openly with the agency and conduct studies as appropriate. Weather. Weather could delay the installation of a met tower; however, an experienced consultant, familiar with Alaskan weather conditions, will be selected. The met tower will be installed to withstand the winter weather conditions of Akiak. The met tower will be monitored consistently with local support to ensure that the met tower is up and functioning. Logistics. Transportation of the met tower to Akiak will be challenging. There is minimal barge access to the community of Akiak, therefore transporting the tower to the site in Akiak will take planning which the project team members are familiar with. SECTION 4 – PROJECT DESCRIPTION AND TASKS Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 8 of 19 7/3//2012  The level of information will vary according to phase(s) of the project you propose to undertake with grant funds.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. For pre-construction applications, describe the resource to the extent known. For design and permitting or construction projects, please provide feasibility documents, design documents, and permitting documents (if applicable) as attachments to this application. There are no known wind resource studies for the community of Akiak. The area will be analyzed for sites with the greatest potential wind resource using industry standard modeling tools. 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. The Akiak power plant includes four diesel generators totaling 840 kW of rated capacity 210 kWh each. 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. Currently, Akiak utilizes diesel to generate its electricity. Akiak receives its electricity from a diesel power plant operated by the City of Akiak Power Utilities. During the past 12 months Akiak Power Utilites consumed over 83,000 gallons of diesel for power generation purposes; at a cost of $252,048/year. As with other rural Alaska locations, the price of diesel fuel is rising exponentially. 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. Currently, in Akiak, there are 84 residential customers with 9 community customers. Total kWh consumption per year is 859,968 kWh per year. Akiak IRA currently is charged $.63 per kWh for residential customers in the community. Because of the increasing costs of energy we need to begin the process of harnessing renewable energy sources to bring down energy costs in the community. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 9 of 19 7/3//2012 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system:  A description of renewable energy technology specific to project location  Optimum installed capacity  Anticipated capacity factor  Anticipated annual generation  Anticipated barriers  Basic integration concept  Delivery methods If the wind resource seems viable a proposed system will likely include 200 kW in installed wind capacity. This would include necessary modifications to the diesel generator set in order to allow integration between the wind and the diesel generator. It would be considered a wind-diesel system which directly integrates the wind turbines into the diesel power plant. There are numerous low to medium penetration systems in the state of Alaska. Therefore, it is proved that if the wind energy does not exceed 30% penetration of wind on the diesel power hours-there are relatively few modifications that are required on the diesel power plant. The Akiak power plant was recently upgraded with modern switchgear which will make integration less complicated. A properly designed wind-diesel system will maximize fuel savings, maintain high power quality and system stability, and utilize standardized and commercial components which are easily maintained. One possible configuration to consider would be 2 Northwind 100s with the addition of an electric boiler for additional thermal heat. However, actual system configuration will be determined after evaluation of the wind resource and completion of a feasibility study. 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. The proposed location of the met tower will be determined during this study but initial indications seem that higher elevations to the east might offer a better wind resource than in town. Partners in the City of Akiak, Akiak Tribal & Corporate entities will own and manages lands involved as needed. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues.  List of applicable permits  Anticipated permitting timeline  Identify and discussion of potential barriers Consultation with the U.S. Fish and Wildlife Service in compliance with the Endangered Species Act will be required to install the met tower. The Akiak I.R.A will work with the agency to ensure that the requirements of the Act are met, while allowing for the success of the project. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 10 of 19 7/3//2012 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed:  Threatened or Endangered species  Habitat issues  Wetlands and other protected areas  Archaeological and historical resources  Land development constraints  Telecommunications interference  Aviation considerations  Visual, aesthetics impacts  Identify and discuss other potential barriers The purpose of this work is to gather background information to plan for future wind turbines. A met tower will be installed. The Akiak IRA will obtain permission to place the met tower from the land owner as a part of this project. Further work to obtain a long term lease will be needed if the study finds that the wind turbines are feasible. 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants records or analysis, industry standards, consultant or manufacturer’s estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following:  Total anticipated project cost, and cost for this phase  Requested grant funding  Applicant matching funds – loans, capital contributions, in-kind  Identification of other funding sources  Projected capital cost of proposed renewable energy system  Projected development cost of proposed renewable energy system The first phase includes a Wind Resource Assessment, Feasibility Analysis, and Conceptual Design for a wind-diesel system to assess the possibility of using wind power in Akiak. This work will cost $181,000 and the Akiak I.R.A is requesting all of these funds for this first phase of the project. If the wind resource proves viable, the next phase of this project would be Final Design and Permitting. Although it is difficult to determine, without an assessment of the resource, what type, size, and number of turbines would be optimal, the Final Design and Permitting would cost approximately $600,000. It is possible that the funding for this work could come from the AEA Renewable Energy Program, the Denali Commission, a USDA Rural Utility Service program, or another grant program. The final phase of this project would be Construction and Commissioning. The Akiak IRA estimates that this phase could cost $4,000,000. It is possible that the funding for this work could come from the AEA Renewable Energy Program, the Denali Commission, AIDEA, a USDA Rural Utility Service program, or another grant program. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 11 of 19 7/3//2012 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve.) The met tower will require monthly monitoring and data management. It is expected that this will cost $700 per month. The cost will be funded by this grant award. 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following:  Identification of potential power buyer(s)/customer(s)  Potential power purchase/sales price - at a minimum indicate a price range  Proposed rate of return from grant-funded project The power produced from the wind farm would directly offset diesel fuel consumed at the power plant. 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. Please fill out the form provided below Renewable Energy Source The Applicant should demonstrate that the renewable energy resource is available on a sustainable basis. Annual average resource availability. Estimated Class 3 Wind Resource Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel) Existing Energy Generation and Usage a) Basic configuration (if system is part of the Railbelt1 grid, leave this section blank) i. Number of generators/boilers/other 4 generators ii. Rated capacity of generators/boilers/other 210 kW each iii. Generator/boilers/other type iv. Age of generators/boilers/other v. Efficiency of generators/boilers/other b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank) i. Annual O&M cost for labor Total non-fuel costs per year $148,520 ii. Annual O&M cost for non-labor c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the Railbelt grid, leave this section blank) 1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 12 of 19 7/3//2012 i. Electricity [kWh] 859,968 kWh ii. Fuel usage Diesel [gal] 86,737 gallons Other iii. Peak Load Est. 200 kW iv. Average Load 98 kW v. Minimum Load vi. Efficiency 11.9 kWh/gallon vii. Future trends d) Annual heating fuel usage (fill in as applicable) i. Diesel [gal or MMBtu] New waste heat recovery system installed ii. Electricity [kWh] More information coming iii. Propane [gal or MMBtu] iv. Coal [tons or MMBtu] v. Wood [cords, green tons, dry tons] vi. Other Proposed System Design Capacity and Fuel Usage (Include any projections for continued use of non-renewable fuels) a) Proposed renewable capacity (Wind, Hydro, Biomass, other) [kW or MMBtu/hr] 200 kW Wind at 25% capacity factor b) Proposed annual electricity or heat production (fill in as applicable) i. Electricity [kWh] 438,000 kWh per year ii. Heat [MMBtu] c) Proposed annual fuel usage (fill in as applicable) i. Propane [gal or MMBtu] ii. Coal [tons or MMBtu] iii. Wood [cords, green tons, dry tons] iv. Other Project Cost a) Total capital cost of new system $2,000,000 b) Development cost c) Annual O&M cost of new system $21,000 d) Annual fuel cost tbd Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 13 of 19 7/3//2012 Project Benefits a) Amount of fuel displaced for i. Electricity 36,500 gallons ii. Heat iii. Transportation b) Current price of displaced fuel ISER projections indicate $4.73/gallon=$172,645/yr c) Other economic benefits Heating benefits to be determined d) Alaska public benefits Power Purchase/Sales Price a) Price for power purchase/sale Project Analysis a) Basic Economic Analysis Project benefit/cost ratio 1.72 Payback (years) 11.5 years 4.4.5 Proposed Biomass System Information Please address the following items, if know. (For Biomass Projects Only)  What woody biomass technology will be installed (cord wood, pellets, chips, briquettes, pucks).  Efficiency of the biomass technology.  Thermal or electric application.  Boiler efficiency.  Displaced fuel type and amount.  Estimated tons of wood pellets or chips (specify) to be used per year, and average moisture percentage.  Estimated cords of wood to be used per year, specify whether dry or green and the moisture percentage.  Ownership/Accessibility. Who owns the land and are their limitations and restrictions to accessing the Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 14 of 19 7/3//2012 biomass resource?  Inventory data. How much biomass is available on an annual basis and what types (species) are there, if known? SECTION 5– PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following:  Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated renewable energy project  Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate)  Potential additional annual incentives (i.e. tax credits)  Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available)  Discuss the non-economic public benefits to Alaskans over the lifetime of the project The potential project benefit is lower energy costs in Akiak and the displacement of diesel fuel use. We anticipate that the inventory and identification of the wind resource, along with assessing the viability for access to these resources in the community, will lead to the development of projects that provide local benefit. The cost savings will be explored during the feasibility study. SECTION 6– SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum:  Proposed business structure(s) and concepts that may be considered.  How you propose to finance the maintenance and operations for the life of the project  Identification of operational issues that could arise.  A description of operational costs including on-going support for any back-up or existing systems that may be require to continue operation  Commitment to reporting the savings and benefits The wind turbines would ultimately need to be incorporated into the power plant operation. Local plant operators provide daily servicing. Technicians provide periodic preventative or corrective maintenance. As usual the costs of operations and maintenance will be funded through ongoing energy sales to the villages. The Akiak IRA is committed to reporting the savings and benefits to AEA. SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 15 of 19 7/3//2012 have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. The Akiak I.R.A. has not been previously awarded a grant through the Renewable Energy Fund although there was a grant application submitted through Round 5 in 2010. SECTION 8– LOCAL SUPORT Discuss what local support or possible opposition there may be regarding your project. Include letters of support from the community that would benefit from this project. The City of Akiak and its residents are fully supportive of the opportunity to learn how their village can harness renewable energy resources and offset their diesel cost and use. SECTION 9 – GRANT BUDGET Tell us how much you want in grant funds Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Provide a narrative summary regarding funding sources and your financial commitment to the project. Applications should include a separate worksheet for each project phase that was identified in section 2.3.2 of this application, (Reconnaissance, Feasibility, Conceptual Design, Design and Permitting, and Construction). Please use the tables provided below to detail your proposed project’s bu dget. Be sure to use one table for each phase of your project. If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contact AEA at 907-771-3031 or by emailing the Grant Administrator, Shawn Calfa, at scalfa@aidea.org. Feasibility Study Milestone or Task Anticip ated Comple tion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Feder al Grants/Oth er State Grants/Oth er TOTALS Project Scoping and Contractor Selection 8/2013 $2,000 $ $2,000 Detailed Energy Resource Analysis 9/2014 $30,000 $ $30,000 Identification of land and regulatory issues 1/2014 $7,000 $ $7,000 Permitting and environmental analysis 1/2014 $10,000 $ $10,000 Detailed analysis of existing and future energy costs and 2/2014 $10,000 $ $10,000 Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 16 of 19 7/3//2012 markets Assessment of alternatives 8/2014 $48,000 $ $48,000 Conceptual design analysis and cost estimate 11/2014 $36,000 $ $36,000 Detailed economic and financial analysis 12/2014 $15,000 $ $15,000 Conceptual business and operations plans 12/2014 $15,000 $15,000 Final report and recommendations 1/2015 $8,000 $8,000 $ $ $ TOTALS $181,000 $ $181,000 Budget Categories: Direct Labor & Benefits $21,000 $ $21,000 Travel & Per Diem $8,500 $ $8,500 Equipment $15,000 $ $15,000 Materials & Supplies $5,000 $ $5,000 Contractual Services $126,000 $ $126,000 Construction Services $ $ $ Other $5,500 $ $5,500 TOTALS $181,000 $ $181,000 Project Milestones that should be addressed in Budget Proposal Reconnaissance Feasibility Design and Permitting Construction 1. Project scoping and contractor solicitation. 2. Resource identification and analysis 3. Land use, permitting, and environmental analysis 4. Preliminary design analysis and cost 5. Cost of energy and market analysis 6. Simple economic analysis 7. Final report and recommendations 1. Project scoping and contractor solicitation. 2. Detailed energy resource analysis 3. Identification of land and regulatory issues, 4. Permitting and environmental analysis 5. Detailed analysis of existing and future energy costs and markets 6. Assessment of alternatives 7. Conceptual design analysis and cost estimate 8. Detailed economic and financial analysis 1. Project scoping and contractor solicitation for planning and design 2. Permit applications (as needed) 3. Final environmental assessment and mitigation plans (as needed) 4. Resolution of land use, right of way issues 5. Permit approvals 6. Final system design 7. Engineers cost estimate 1. Confirmation that all design and feasibility requirements are complete. 2. Completion of bid documents 3. Contractor/vendor selection and award 4. Construction Phases – Each project will have unique construction phases, limitations, and schedule constraints which should be identified by the grantee 5. Integration and testing 6. Decommissioning Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 17 of 19 7/3//2012 9, Conceptual business and operations plans 10. Final report and recommendations 8. Updated economic and financial analysis 9. Negotiated power sales agreements with approved rates 10. Final business and operational plan old systems 7. Final Acceptance, Commissioning and Start-up 8. Operations Reporting