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HomeMy WebLinkAboutAlaskanuk Grant Round 5ALASKA Renewable Energy FundRound 5 ] ENERGY AUTHORITY Grant €}L Application Application Forms and Instructions The following forms and instructions are provided to assist you in preparing your application for a Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA) and the forms are available online at: hftp://www.akener.gyauthorily.o[g Grant Application GrantApp5.doc Application form in MS Word that includes an outline of Form information required to submit a complete application. Applicants should use the form to assure all information is provided and attach additional information as required. Application Cost Costworksheet Summary of Cost information that should be addressed by Worksheet 5.doc applicants in preparing their application. Grant Budget GrantBudget5. A detailed grant budget that includes a breakdown of costs by Form doc milestone and a summary of funds available and requested to complete the work for which funds are being requested. Grant Budget GrantBudgetln Instructions for completing the above grant budget form. Form Instructions structions5.doc Authorized Authorized Form indicating who is authorized to sign the grant, finance Signers Form signers reports and progress reports and provides grantee information. form5.doc • If you are applying for grants for more than one project, provide separate application forms for each project. • Multiple phases for the same project may be submitted as one application. • If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for completion of each phase. • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. • If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. REMINDER: • Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply. • All applications received will be posted on the Authority web site after final recommendations are made to the legislature. • In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. AEA 12-001 Application Page 1 of 14 7/1/2011 Renewable Energy Find Grant Application Round 5 SECT40N T = APPLICANT INFORMATION. Piarne (Name of utr + IPP, or govemsnent eririy submiffng proposW) Type of Fiscal Yew End 1 Tax ii3 # " -7 Tax _—has Y or check one NWHM Address 4NS-Sq Physical dress Fax 13 1.1 APPLICANT POINT OF CONTACT i GFMNTS MANA Nano ^ Toe i axa Mafftg Address Teiepho�te Fax ESME 1 PPI iC1 1T. MINIMUM, REOUR T f' a as i�; k �o do r to tit �murrt a0pl t rt ract r rxts, ap rl r cxn drill ha mpc bd_ 'i 2 -1..'As an Awlic t, vwe are: (puf an X.In i appmpria#e -e ectriir ufiiity brat ng� a cer:M ofpubftroonvenienc a necessij 0gder AS 42b5i ar Art iridependent quaver producer: in acco . ` ce with 3 AAC 07.69S {a) (}; of local goverrianeM or A guvernmentat w ("ich, includes tribal cou c il$ and housing ai00iites); . 1 2 2;: Attac hi ri i this applidaf i is formal approval and dorsern. ent for:: proectiy or its -.board of E 000ors, executive management; or ott govi~ri'iing authorit . 'If the No applicant is a collaborative gr in formal .ap arouat i cam a .p riicipai s c ou nirig a€tlltot jt is necessary: {Indite Yes or No teethe -box) . Y 12 3:: As an ap icant ",rw.e Have. adrr� Pistratve, and financial management sysl ids and of fofl +. arcacx i standards that comp r vvith. the standards set rtl"e in item grant No agreement Yes 1.2.4 lf'awaarded the grant, we can, corn with all terms and conditions of the attached or grant -form.. (Ares exceptions should be clearly noted and . subrnitted vvith the No aplAication.)- 5%.::. Vole intend to ovm and . operate any projed. that Whey . constructed wH grant: or funds. for the benefitofthe general public.,. AEA12-001 Grant Application Page 2 of 14 W1112011 &L`13') / ALASKA Renewable. Energy Fund ENERGY AUTHORITY Grant Application Round 5 SECTION 2 -- PROJECT SUMMARY This. is intended to be no more than a 9-2 page, overview of your project. 2.1 Project Title — (Provide a 4 to 5 word title for your project) Type in your answer here and follow same format for rest of the application. Waste Water Treatment Facility wind generation 2.2 Protect Location — Include the physical location of your project and name(s) of the community or communities that will benefit from your.project. Location — latitude and longitude or street address or community / communities served: 2.3 PROJECT TYPE Put X in bones as appropriate ............. . ........... 2.3.1 Renewable Resource Type X Wind Biomass or Biofuels Hydro, including run of river Transmission of Renewable Energy Geothermal, including Heat Pumps Small Natural Gas Heat Recovery from existing sources Hydrokinetic Solar Storage of Renewable Other (Describe) 2.3.2 Proposed Grant Funded P.'hase(s) for this Request (Check aH that apply) ......... X Reconnaissance X Design and Permitting X Feasibility X Construction and Commissioning X Conceptual Design .................. 2.4 PROJECT DESCRIPTION Provide a brief one paragraph descripflon of your proposed project. ....................................... . .......................... The wastewater treatment facility is the single largest electrical consumer in the city of Alakanuk averaging 16,000 kWh per month or $5009.51 $/ kWh based on current PCE rates.. The city is provided power by AVEC, some of which is wind that is or will be generated in Emmonak. This proposal is to evaluate, design, permit and install a standalone wind generator to service the wastewater treatment facility sized to provide a base loading of electrical equipment as decrease the utility spend for this facility. AEA12-001 Grant Application Page 3 of 14 711//2011 ALAS M ENERGY AUTHORITY Renewable Energy Fund Grant Application Round 5 AEA12-001 Grant Application Page 4 of 14 711112011 ALASKA Renewable Energy Fund ENERGY AUTHORITY Grant Application Round 5 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from. this project, (such as reduced fuel costs,, lower energy costs, etc.) The City will benefit from this project by decreasing the monthly utility spend at the waste water treatment facility its single largest electrical user in the City. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds, needed, the anticipated sources of funds, and the nature and source of other contributions to the project Since this is a small standalone generator it is requested that the funding would be distributed in the following fashion. Recognizance/ feasibility stage, design / permitting, Construction / Commissioning. Recognizance / Feasibility ---- review of existing wind studies, development of turbine location, evaluation of system interconnection, Coordination with AVEC, selection of standalone turbine Recognizance / Feasibility: $ 14,650.00 est. Design / Permitting: $ 16,700.00 est. Construction / Commissioning Dependent upon stages 1 & 2 to determine overall system cost. Intent is to maximize wind generation to decrease monthly utility spend The Village of Alakanuk is willing to provide non -monetary in -kind contribution to the project in the form of lodging and personnel assistance as needed. Pricing above is estimated costs only NTE - Project will be charged only what is expended. Remaining funds will be returned to the AEA or used to offset construction and commissioning costs once developed. 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project's total costs and benefits below. AEA12-001 Grant Application Page 5 of 14 711112011 &�ALASKA ENERGY AUTHORITY Renewable Energy Fund Grant Application Round 5 Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application. $ 31,350.00 2.7.2 Other Funds to be provided (Project match) $ 0 2.7.3 Total Grant Costs (sure of 2.7.1. and 2.7.2) $ 31,350.00 AEA12-001 Grant Application Page 6 of 14 711112011 ALASKA r;] ENERGY AUTHORITY Renewable Energy Fund Grant Application Round 5 ............... SECTION 3 — PROJECT MA , Describe who will be' responsible. completing the project within the s 3.1 Project Manager a.EMENT PLAN r rnanag ng the project and provide a plan for successfully ape schedule and budget.proposed In the'appllcatibnn Tell us who will be managing the project for the. Grantee and include contact information, a resume and. references for the manager(s). If the applicant does not have a project.manager indicate how you intend to solicit project management support If the applicant expects project management assistance from AEA or another government entity, state that in: this section.: City of Alakanuk will contract with Ameresco Federal Solutions to provide energy evaluation, project development and coordination. 311 Project Schedule Include a schedule for the proposed work that will. be funded by this grant. (You may include a chart or table attachment with a summary of dates below. Schedule is determined by AEA approval. Requested phases should take no more than 3 months to complete. _. 3.3 Project Milestones Define key tasks.and decision points in your project' and. a schedule for achieving', t} em. The Milestones must also be included o'ii your budget worksheet to demonstrate how you propose to manage the project cash flow. (See Section 2 of the RFA or :the Budget. Form_) 3.4 Project Resources. Describe the personnel,, contractors, equipment, and services you will, use to accomplish the project. Include: any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you, may use fo:f maj'o:r equipment purchases or contracts. 'Include brief resumes and: references for known, key personnel contractors, and suppliers as an attachment to your application. See 3.1 3.5 Project Comm unica.b. ons Discuss how you plain to moni.tor the project and keep the Author ty informed of the status. City od Alakanuk will be responsible to communicate with the AEA on all project progress 3.6 Project Risk Discuss potential problems and how you would address them.. Lack of wind resource — Project will be terminated Lack of proper tower siting — location will be reviewed and revised Weather - turbine selection will be AEA12-001 Grant Application Page 7 of 14 711112011 :.; ALASKA Renewable Energy Fund :? ENERGY AUTHORITY Grant Application Round 5 Village is serviced by AVEC. The standalone wind turbine for the Water Treatment plant will help to offset the cost of operation in the largest energy user in the village. 4.2 Existing. Energy System 4.2.1 Basic configuration of Existing Energy System. Briefly discuss the basic configuration. of the existing energy system. Include infor(nation about the number, size; age, efficiency; and type of generation;. NIA 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a, brief discussion of any impact the project may have on existing energy in and resources. Project will be stand alone and isolated from AVEC system. There will be no net metering associated with this project. 4.2.3 Existing. Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. Project will decrease the current utility payment by the City AEA12-001 Grant Application Page 8 of 14 711112011 hi'A,, ALASKA Renewable Energy Fund ENERGY AUTHORITY Grant Application Round 5 4.3 .Proposed. System Include information necessary to describe the system you are intending to develop and address potential system. design, land ownership, permits, and environmental issues: 4.3.1 System Design Provide the following. information for the proposed renewable energy system: • A descripfion of renewable energy technology specific to project location • Optimum ;installed capacity • Anticipated.capacity factor' • Anticipated annual generator • Anticipated barriers • Basic integration concept Wind resource will be utilized remaining design is TBB. 4.3.2 Land.Ownership Identify potential; land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues.. Land and building are owned by the City of Alakanuk 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend.to address outstanding permit issues: • List of applicable permits e Anticipated permitting timeline • Identify and discussion of potential barriers Unknown at this time 4.3.4 Environmental Address whether the following environmental and land use issues apply:, and if to how they will be. addressed: • Threatened or Endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts • Identify and discuss other potential barriers Unknown at this time AFA12-001 Grant Application Page 9 of 14 7/1//2011 ,- Renewable Energy Fund ALI-1Sf\A ENERGY AUTHORITY Grant Application Round 5 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected. Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants Records or Analysis, Industry Standards, Consultant or Manufacturer's estimates. 4.4A Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following: • Total anticipated project cost, and cost for this phase s Requested grant funding Applicant. matching funds — loans, capital contributions,, in -kind Identification of other funding sources Projected. capital cost of proposed renewable energy system 4. Projected development cost of proposed renewable enerr y system Please see section 2.7 ...... ..... ..... .... 4.4.2 Project t ;peratiing and 1Vla nfenance Costs' Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note Operatibrl casts are not eligible for gram#' funds however grantees are required to meet ongoing reporting requirements for t 7 Aurpose of reporting impacts of projects on the' Unknown at this time but expected to be minimal based on size of offset load ....... 4.4.3 Power PurchaselSale. .. The power' purchaselsale, information should include the following:: e Identification of potential power btayer(s)lcu5tomer(s). ® Potential. power purchaselsales- prlce at a minimum indicate a price range NIA 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project::. Download the form, complete it, and submit it as an attachment. Document any conditions or sources your numbers are based on here. AEA12-001 Grant Application Page 10 of 14 7/1112011 rc `- A L A S K A Renewable Energy Fund OE ENERGY AUTHORITY Grant Application Round 5 Unknown at this time Unknown at this time AEA12-001 Grant Application Page 11 of 14 711//2011 ALAS KA Renewable Energy Fund 4WEI_] ENERGY AUTHORITY Grant Application Round J There has been no grant money associated with this project and no work outside of this grant application has been completed 5 SECTIM$— Lt3AL PART Discuss vuha# Iocal supportxor possible opposwton there may be regarding your proleet include, letters of suppert �rarahs cornrnuriy that'Would "benefi# from #his pr�ect AEA12-001 Grant Application Page 12 of 14 711112011 RenewvMe Encour Fund . € � /. .: a! � A' f - Rt - • 6F /F ♦ �- f ,. lF.' R ! �, : - /( I i ., . f # U AEA12-Qii'd Grm tJApp*;eOjDn Page 13 Of 14 711R2011 Renewable Energy Fend Gran Application Round 5 SECTION 10 -- ODITlONAL. Ci.IMENTATION Ai11C ZERTIFICATION SUBMIT THE FOLLO NG" DOM MENTS WITH la'OUR: APPLICATION A. Contact information, resumes of Applican.es Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. Applicants are asked to separate resumes submitted with applications, iff the individuals do not want their resumes posted. B. Cost Waftheat per application form Section 4.4.4. C. Grant Budget Form per application form Section 9. D. Letters demonstrating local support per application fonn Section 8. E. An electronic vemioan of the entire application on CD per RFA Section 1.7. F. Authorized Sign Form. G. Governing Body Resolution or other formal action taken by the applicarves governing body or management per RFA Section 1.4 that- - Commits the organization to provide the matching resources for project at the match amount indicated in the appWaation. - Authorizes the individual who signs the application has the authority to consent the organization to the obligations under the grant. - Provides as point of contact to reprint the applicant for purposes of Ods application. CertWws the applicant is in compliance with applicable federal, state:, and local, laws including eking credit and "feral tax obligations. H. CERTiF'ICATlON The undersigned certifies that this application for a renewable energy grant is tuWul k and correct;, and that the applicant is in compliance with, and will continue to comply s vita, all federal and state laws including existing credit and federal tax obligations and a that they can indeed commit the entity to these obli auras. lei I ia9 Wre w 1 D ate a AEA12-001 Grarrt Applioation Page 49;Kat� 7111Y2ol l lgoflq