Loading...
HomeMy WebLinkAboutKodiak-Ouzinkie Electrical Inter-tie project AEA GrantApplication6 9-24-12.02dRenewable Energy Fund Round 6 Grant Application AEA 13-006 Application Page 1 of 22 7/3/2011 Application Forms and Instructions This instruction page and the following grant application constitutes the Grant Application Form for Round 6 of the Renewable Energy Fund. An electronic version of the Request for Applications (RFA) and this form are available online at: http://www.akenergyauthority.org/RE_Fund-6.html  If you need technical assistance filling out this application, please contact Shawn Calfa, the Alaska Energy Authority Grant Administrator at (907) 771-3031 or at scalfa@aidea.org.  If you are applying for grants for more than one project, provide separate application forms for each project.  Multiple phases for the same project may be submitted as one application.  If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for each phase of the project.  In order to ensure that grants provide sufficient benefit to the public, AEA may limit recommendations for grants to preliminary development phases in accordance with 3 ACC 107.605(1).  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted.  If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. REMINDER:  Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply.  All applications received will be posted on the Authority web site after final recommendations are made to the legislature.  In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 2 of 22 7/3//2012 SECTION 1 – APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) City of Ouzinkie Type of Entity: Municipality Fiscal Year End December 31 Tax ID # 92-0035750 Tax Status: For-profit or X non-profit ( check one) Mailing Address P.O. Box 109, Ouzinkie, AK 99644 Physical Address 3rd and c street Telephone 9070-680-2209 Fax 907-680-2223 Email cityofouzinkie@ouzinkie.org 1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER Name Dan Clarion Linda Getz Title City of Ouzinkie Mayor City Clerk Mailing Address P.O. Box 109 Ouzinkie AK 99644 Telephone 907-680-2209 Fax 907-680-2223 Email cityofouzinkie@ouzinkie.org 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or X A local government, or A governmental entity (which includes tribal councils and housing authorities); Yes 1.2.2 Attached to this application is formal approval and endorsement for its project by its board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate Yes or No in the box ) Yes 1.2.3 As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement. Yes 1.2.4 If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. If no please describe the nature of the project and who will be the primary beneficiaries. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 3 of 22 7/3//2012 SECTION 2 – PROJECT SUMMARY This is intended to be no more than a 1-2 page overview of your project. 2.1 Project Title – (Provide a 4 to 5 word title for your project) Bathymetric survey and marine geological study to refine submarine cable route for Kodiak- Ouzinkie Electrical Inter-tie project. (See attached Feasibility Study) 2.2 Project Location – Include the physical location of your project and name(s) of the community or communities that will benefit from your project in the subsections below. The project is located between the City of Kodiak on Kodiak Island and the City of Ouzinkie on Spruce Island. This specific grant request is to assess the underwater structures in the marine channel between the two islands. The project will benefit the communities of Ouzinkie and Kodiak. 2.2.1 Location of Project – Latitude and longitude, street address, or community name. Latitude and longitude coordinates may be obtained from Google Maps by finding you project’s location on the map and then right clicking with the mouse and selecting “What is here? The coordinates will be displayed in the Google search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining this information please contact AEA at 907-771-3031. The project is located adjacent to the community of Ouzinkie. 2.2.2 Community benefiting – Name(s) of the community or communities that will be the beneficiaries of the project. The communities of Ouzinkie and Kodiak will benefit from the completion of this project. 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type Wind Biomass or Biofuels Hydro, including run of river X Transmission of Renewable Energy Geothermal, including Heat Pumps Small Natural Gas Heat Recovery from existing sources Hydrokinetic Solar Storage of Renewable Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Pre-Construction Construction Reconnaissance X Design and Permitting Feasibility Construction and Commissioning Conceptual Design Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 4 of 22 7/3//2012 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of your proposed project. This phase of the overall project is recommended in the completed feasibility report regarding extending Kodiak Electric Association’s Monashaka feeder line to the City of Ouzinkie, dated April 2011. (attached) The line extension will tie KEA’s current electrical grid, including hydro and wind power generation, to the City of Ouzinkie. Necessarily, the inter-tie will include a submarine electrical cable of approximately 1 to 1.4 miles (depending on route) in length between the Island of Kodiak and Spruce Island. The report reads, “as the project moves forward, the recommendation is to perform bathymetric surveys and marine geophysical studies to refine and verify the submarine feasibility.” The City of Ouzinkie currently has both electrical and hydro power generation but of limited capacity and reliability. Connecting Ouzinkie to the KEA power grid will provide virtually unlimited, primarily renewable, reliable power to the community and thereby facility community growth and economic development. The feasibility report, attached, was jointly funded by the Ouzinkie Native Corporation and Kodiak Electrical Association. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 5 of 22 7/3//2012 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, etc.) It is expected that a Kodiak Electrical Association line extension to the City of Ouzinkie will result in reduced power costs to the community, substantially reduced fossil fuel use in the community, and promote community economic development. Ouzinkie has been working toward a local seafood processing facility with freezing and holding capacity. The current electrical system is inadequate to support additional community growth, expansion or electrical consumption. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. The 2011 KEA-Ouzinkie electrical inter-tie feasibility study estimated Engineering/Pre-lay Surveys and Mapping at 297,000 with 20% indirect costs. Total cost of this phase of the project is expected to be $356,400. See project budget in attached Feasibility Study. 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project’s total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application. $356,400 2.7.2 Cash match to be provided $($50,000 already spent on Feasibility study) 2.7.3 In-kind match to be provided $ 25,000 (City administrative services) 2.7.4 Other grant applications not yet approved $ 2.7.5 Total Grant Costs (sum of 2.7.1 through 2.7.3) $431,400 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.6 Total Project Cost (Summary from Cost Worksheet including estimates through construction) $6,129,000 – 6,962,100 2.7.7 Estimated Direct Financial Benefit (Savings) $9,000,000 (approximately $15,000 per month or $180,000 per year over life of project – 50 years) 2.7.8 Other Public Benefit (If you can calculate the benefit in terms of dollars please provide that number here and explain how you calculated that number in your application (Section 5.) $ It is estimated that the long term benefits in economic development and community growth will exceed the direct Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 6 of 22 7/3//2012 financial benefits. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 7 of 22 7/3//2012 SECTION 3 – PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information, a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Dan Clarion, Mayor of Ouzinkie. This phase of the overall project is straight forward and does not need additional project management. 3.2 Project Schedule and Milestones Please fill out the schedule below. Be sure to identify key tasks and decision points in in your project along with estimated start and end dates for each of the milestones and tasks. Please clearly identify the beginning and ending of all phases of your proposed project. Please fill out form provided below. You may add additional rows as needed. Milestones Tasks Start Date End Date Funding Secure bathymetric survey funding Fall 2012 Issue Request for Proposal Develop Request for Proposal Winter 2013 Spring 2013 Start Survey Review bids for survey and select winning applicant April 2013 May 2013 Complete Survey Work with survey team to facilitate local housing and logistics Summ er 2013 Summ er 2013 Final Survey Report Review survey information and create final report. Sept. 2013 Oct. 2013 Submit DNR Right-of Way permit application for crossing navigable waters and other project permits Contact DNR and discuss permit application and develop application. Contact other permitting agencies and apply for permits Nov. 2013 Jan 2014 Start work on project (contingent on permits). Work on funding and engineering next phase of project 2014- 2015 Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 8 of 22 7/3//2012 3.3 Project Resources Describe the personnel, contractors, accounting or bookkeeping personnel or firms, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. It is likely that the City of Ouzinkie will contract with Dryden & LaRue, Inc., Anchorage Alaska to develop the Bathymetric survey RFP for the project and to review the final survey report. Once funding is in place for the survey, the City will work to develop the RFP. 3.4 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. Please provide an alternative contact person and their contact information. Primary communications will be between the City of Ouzinkie and the firm that develops the RFP and then between the City of Ouzinkie and the winning bidder regarding the survey. The City of Ouzinkie will provide reports to AEA as requested. In addition, the Ouzinkie Native Corporation is strongly supportive of the project and will provide logistical resources as needed. The Ouzinkie Native Corporation has Duncan Fields, 4022 Cliffside Dr., Kodiak, AK 99615 (907-486-8835) under contract to assist with Ouzinkie rural development projects including the KEA-Ouzinkie electrical inter-tie. 3.5 Project Risk Discuss potential problems and how you would address them. There is some potential that the survey bidder may run into unexpected underwater structures that would require additional survey work. The City of Ouzinkie would, depending on the nature of the unexpected issues, seek additional funding to complete the survey or regroup regarding direction of the overall project. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 9 of 22 7/3//2012 SECTION 4 – PROJECT DESCRIPTION AND TASKS  The level of information will vary according to phase(s) of the project you propose to undertake with grant funds.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. For pre-construction applications, describe the resource to the extent known. For design and permitting or construction projects, please provide feasibility documents, design documents, and permitting documents (if applicable) as attachments to this application. Kodiak Electrical Association uses both hydro and wind power. Our feasibility study is attached. 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. Ouzinkie currently relies on diesel power generation supplemented by a small hydro turbine. The dam for the hydro-turbine has rotted and the City of Ouzinkie is attempting to fix the dam structure hoping for construction in 2013. Ouzinkie’s hydro-generation is seasonally limited by water availability. Expansion of electrical service in Ouzinkie for economic development or community expansion will require larger diesel generators and is not cost effective. The KEA inter-tie will provide reliable long term power to the community and opportunity for community economic growth and expansion. Ouzinkie would continue to provide supplemental and backup power through the local hydro plant. 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. The KEA inter-tie with the community of Ouzinkie is likely to require upgrading of Ouzinkie’s electrical distribution system. Once the inter-tie is in place, the City will be able to evaluate the magnitude of the needed upgrades. 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. The project, when completed, is expected to reduce energy costs for Ouzinkie residents and increase revenues for Kodiak Electrical Association. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 10 of 22 7/3//2012 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system:  A description of renewable energy technology specific to project location  Optimum installed capacity  Anticipated capacity factor  Anticipated annual generation  Anticipated barriers  Basic integration concept  Delivery methods See attached feasibility study. It is not anticipated that any permits will be needed for the requested grant for bathymetric survey work. The completed survey will support subsequent permitting. 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. The land owners, Kodiak Island Borough and the Ouzinkie Native Corporation are supportive of the project and have indicated willingness to provide easements for the line extension. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues.  List of applicable permits  Anticipated permitting timeline  Identify and discussion of potential barriers The Bathymetric survey funded by this grant request does not require permitting. The underwater portion of the project, prior to construction, will require DNR and Section 10 – Corps of Engineers permitting. This is expected to take a year or so after the survey work and report are completed. Additional permits for the land portion of the project are listed in the attached feasibility study. 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed:  Threatened or Endangered species  Habitat issues  Wetlands and other protected areas  Archaeological and historical resources  Land development constraints  Telecommunications interference  Aviation considerations Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 11 of 22 7/3//2012  Visual, aesthetics impacts  Identify and discuss other potential barriers It is not anticipated that any of these environmental and land use restraints apply to the KEA- Ouzinkie electrical inter-tie project. 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants records or analysis, industry standards, consultant or manufacturer’s estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following:  Total anticipated project cost, and cost for this phase  Requested grant funding  Applicant matching funds – loans, capital contributions, in-kind  Identification of other funding sources  Projected capital cost of proposed renewable energy system  Projected development cost of proposed renewable energy system See attached feasibility study. 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve.) KEA will maintain the line extension to Ouzinkie. O&M costs would be part of their ongoing maintenance and repair operations. 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following:  Identification of potential power buyer(s)/customer(s)  Potential power purchase/sales price - at a minimum indicate a price range  Proposed rate of return from grant-funded project The potential customers are the 200 residents of Ouzinkie. Power purchase/sale prices will depend on project completion costs and KEA system rates. Preliminary estimates suggest a direct rate of return of approximately 3% and a potential rate of return much higher. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 12 of 22 7/3//2012 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. Please fill out the form provided below Renewable Energy Source The Applicant should demonstrate that the renewable energy resource is available on a sustainable basis. Annual average resource availability. KEA information is unknown Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel) Existing Energy Generation and Usage a) Basic configuration (if system is part of the Railbelt1 grid, leave this section blank) i. Number of generators/boilers/other 3 diesel generators, 1 hydro generator ii. Rated capacity of generators/boilers/other 45kw, 100kw, 190kw, 125kw hydro iii. Generator/boilers/other type iv. Age of generators/boilers/other Diesel gens.7 years old, hydro gen. 25 years old v. Efficiency of generators/boilers/other 51 cents per kw b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank) i. Annual O&M cost for labor 80,000 ii. Annual O&M cost for non-labor 260,000 c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the Railbelt grid, leave this section blank) i. Electricity [kWh] 700,000 ii. Fuel usage Diesel [gal] 30,000 Other iii. Peak Load 170 kw iv. Average Load 100 kw v. Minimum Load 70 kw vi. Efficiency 1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 13 of 22 7/3//2012 vii. Future trends d) Annual heating fuel usage (fill in as applicable) i. Diesel [gal or MMBtu] 1,000 ii. Electricity [kWh] iii. Propane [gal or MMBtu] iv. Coal [tons or MMBtu] v. Wood [cords, green tons, dry tons] vi. Other Proposed System Design Capacity and Fuel Usage (Include any projections for continued use of non-renewable fuels) a) Proposed renewable capacity (Wind, Hydro, Biomass, other) [kW or MMBtu/hr] Not Applicable b) Proposed annual electricity or heat production (fill in as applicable) i. Electricity [kWh] Not Applicable ii. Heat [MMBtu] c) Proposed annual fuel usage (fill in as applicable) i. Propane [gal or MMBtu] Not Applicable ii. Coal [tons or MMBtu] iii. Wood [cords, green tons, dry tons] iv. Other Project Cost a) Total capital cost of new system See Feasibility Study b) Development cost c) Annual O&M cost of new system d) Annual fuel cost Project Benefits a) Amount of fuel displaced for i. Electricity 30,000 gallons ii. Heat iii. Transportation b) Current price of displaced fuel 4.70 per gallon c) Other economic benefits See Prior Comments d) Alaska public benefits See Prior Comments Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 14 of 22 7/3//2012 Power Purchase/Sales Price a) Price for power purchase/sale 51 cents per kw. Project Analysis a) Basic Economic Analysis Project benefit/cost ratio Unknown because of limited predictability of community and economic development Payback (years) Estimated 25-30 years. 4.4.5 Proposed Biomass System Information Please address the following items, if know. (For Biomass Projects Only)  What woody biomass technology will be installed (cord wood, pellets, chips, briquettes, pucks).  Efficiency of the biomass technology.  Thermal or electric application.  Boiler efficiency.  Displaced fuel type and amount.  Estimated tons of wood pellets or chips (specify) to be used per year, and average moisture percentage.  Estimated cords of wood to be used per year, specify whether dry or green and the moisture percentage.  Ownership/Accessibility. Who owns the land and are their limitations and restrictions to accessing the biomass resource?  Inventory data. How much biomass is available on an annual basis and what types (species) are there, if known? Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 15 of 22 7/3//2012 SECTION 5– PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following:  Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated renewable energy project  Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate)  Potential additional annual incentives (i.e. tax credits)  Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available)  Discuss the non-economic public benefits to Alaskans over the lifetime of the project Please see prior comments: The KEA-Ouzinkie electrical inter-tie project will reduce diesel generation and customer electrical costs in Ouzinkie. In addition, it will provide reliable power for economic and community development, specifically a local seafood processing and storage facility. Reliable electricity is expected to encourage individuals to remain in Ouzinkie and reduced electrical costs may encourage new families to move to the community. Stable rural communities reduce social costs to the State of Alaska. SECTION 6– SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum:  Proposed business structure(s) and concepts that may be considered.  How you propose to finance the maintenance and operations for the life of the project  Identification of operational issues that could arise.  A description of operational costs including on-going support for any back-up or existing systems that may be require to continue operation  Commitment to reporting the savings and benefits Kodiak Electrical Association will maintain the completed electrical line extension and these costs would be part of the co-operatives annual budget. Operational issues may include line failures. Consequently, the Community of Ouzinkie will continue to maintain its local hydro facility. The costs of maintaining the hydro facility, once the new dam is completed, is minimal. Any reporting requirements or periodic assessments will be met by the City of Ouzinkie. SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. The City of Ouzinkie has worked with the Ouzinkie Native Corporation and KEA to complete the attached feasibility study. Upon award of the AEA grant, we will proceed immediately to develop the bathymetric survey RFP and go to bid. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 16 of 22 7/3//2012 SECTION 8– LOCAL SUPORT Discuss what local support or possible opposition there may be regarding your project. Include letters of support from the community that would benefit from this project. The Ouzinkie City Council recently unanimously approved this grant application and has been supportive of moving the project forward. The Ouzinkie Native Corporation has provided funding for the project and is strongly supportive. KEA also funded part of the feasibility study. Letters of support will be forthcoming. SECTION 9 – GRANT BUDGET Tell us how much you want in grant funds Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Provide a narrative summary regarding funding sources and your financial commitment to the project. The City of Ouzinkie worked with the Ouzinkie Native Corporation and KEA to provide $50,000 in funding for the feasibility study. We have also worked with our local legislators regarding legislative support for the electrical inter-tie initiative. I addition, we have discussed the project with Kodiak Island Borough representatives. The City of Ouzinkie has limited cash resources but we will provide administrative and logistical support for the project and anticipates working with local, state and federal funding sources to see the project through to completion. Completing the bathymetric survey is a necessary first step toward funding the next phase of the project. Applications should include a separate worksheet for each project phase that was identified in section 2.3.2 of this application, (Reconnaissance, Feasibility, Conceptual Design, Design and Permitting, and Construction). Please use the tables provided below to detail your proposed project’s budget. Be sure to use one table f or each phase of your project. See attached feasibility study. If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contact AEA at 907-771-3031 or by emailing the Grant Administrator, Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 17 of 22 7/3//2012 Shawn Calfa, at scalfa@aidea.org. Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Milestone list below. ) $ $ $ Feasibility Study April 2011 $ $50,000 Ouzinkie Native Corporation and Kodiak Electrical Association $50,000 Bathymetric Survey October 2013 $431,400 $ 25,000 (City of Ouzinkie) $476,400 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ $ Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $ $ $ Construction Services $ $ $ Other $ $ $ TOTALS $ $ $ Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Milestone list below. ) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 18 of 22 7/3//2012 TOTALS $ $ $ Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $ $ $ Construction Services $ $ $ Other $ $ $ TOTALS $ $ $ Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Milestone list below. ) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ $ Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $ $ $ Construction Services $ $ $ Other $ $ $ TOTALS $ $ $ Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Milestone list below. ) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 19 of 22 7/3//2012 $ $ $ TOTALS $ $ $ Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $ $ $ Construction Services $ $ $ Other $ $ $ TOTALS $ $ $ Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In- kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Milestone list below. ) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALS $ $ $ Budget Categories: Direct Labor & Benefits $ $ $ Travel & Per Diem $ $ $ Equipment $ $ $ Materials & Supplies $ $ $ Contractual Services $ $ $ Construction Services $ $ $ Other $ $ $ TOTALS $ $ $ Project Milestones that should be addressed in Budget Proposal Reconnaissance Feasibility Design and Permitting Construction 1. Project scoping and contractor solicitation. 2. Resource identification and analysis 3. Land use, permitting, and environmental analysis 4. Preliminary design analysis and cost 5. Cost of energy and market analysis 6. Simple economic analysis 1. Project scoping and contractor solicitation. 2. Detailed energy resource analysis 3. Identification of land and regulatory issues, 4. Permitting and environmental analysis 5. Detailed analysis of existing and future energy costs and markets 1. Project scoping and contractor solicitation for planning and design 2. Permit applications (as needed) 3. Final environmental assessment and mitigation plans (as needed) 4. Resolution of land use, right of 1. Confirmation that all design and feasibility requirements are complete. 2. Completion of bid documents 3. Contractor/vendor selection and award 4. Construction Phases – Each project will have unique construction phases, limitations, and schedule constraints which Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 20 of 22 7/3//2012 7. Final report and recommendations 6. Assessment of alternatives 7. Conceptual design analysis and cost estimate 8. Detailed economic and financial analysis 9, Conceptual business and operations plans 10. Final report and recommendations way issues 5. Permit approvals 6. Final system design 7. Engineers cost estimate 8. Updated economic and financial analysis 9. Negotiated power sales agreements with approved rates 10. Final business and operational plan should be identified by the grantee 5. Integration and testing 6. Decommissioning old systems 7. Final Acceptance, Commissioning and Start-up 8. Operations Reporting Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 21 of 22 7/3//2012 SECTION 10 – AUTHORIZED SIGNERS FORM Community/Grantee Name: City of Ouzinkie Regular Election is held: Annually Date: September 20,2012 Authorized Grant Signer(s): Printed Name Title Term Signature Dan Clarion Mayor Linda Getz Clerk I authorize the above person(s) to sign Grant Documents: (Highest ranking organization/community/municipal official) Printed Name Title Term Signature Dan Clarion Mayor Grantee Contact Information: Mailing Address: P.O. Box 109 Phone Number: 907-680-2251 Fax Number: 907-680-2223 E-mail Address: ouzinkiemayor@ouzinkie.org Federal Tax ID #: # 92-0035750 Please submit an updated form whenever there is a change to the above information. Renewable Energy Fund Round 6 Grant Application AEA13-006 Grant Application Page 22 of 22 7/3//2012 SECTION 11 – ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information, resumes of Applicant’s Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. Applicants are asked to separate resumes submitted with applications, if the individuals do not want their resumes posted. B. Letters demonstrating local support per application form Section 8. C. An electronic version of the entire application on CD per RFA Section 1.7. D. Governing Body Resolution or other formal action taken by the applicant’s governing body or management per RFA Section 1.4 that: - Commits the organization to provide the matching resources for project at the match amounts indicated in the application. - Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. - Provides as point of contact to represent the applicant for purposes of this application. - Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. E. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations. Print Name Dan Clarion Signature Title Mayor, City of Ouzinkie Date September 20, 2012