HomeMy WebLinkAboutGalena_AEA_Grant_Application_FINALRenewable Energy Fund Round 6
Grant Application
AEA 13-006 Application City of Galena Page 1 of 38
Forms and Instructions
This instruction page and the following grant application constitutes the Grant Application Form
for Round 6 of the Renewable Energy Fund. An electronic version of the Request for
Applications (RFA) and this form are available online
at: http://www.akenergyauthority.org/RE_Fund-6.html
• If you need technical assistance filling out this application, please contact Shawn Calfa,
the Alaska Energy Authority Grant Administrator at (907) 771-3031 or
at scalfa@aidea.org.
• If you are applying for grants for more than one project, provide separate application
forms for each project.
• Multiple phases for the same project may be submitted as one application.
• If you are applying for grant funding for more than one phase of a project, provide
milestones and grant budget for each phase of the project.
• In order to ensure that grants provide sufficient benefit to the public, AEA may limit
recommendations for grants to preliminary development phases in accordance with 3
ACC 107.605(1).
• If some work has already been completed on your project and you are requesting
funding for an advanced phase, submit information sufficient to demonstrate that the
preceding phases are satisfied and funding for an advanced phase is warranted.
• If you have additional information or reports you would like the Authority to consider in
reviewing your application, either provide an electronic version of the document with
your submission or reference a web link where it can be downloaded or reviewed.
REMINDER:
• Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials
submitted to the Authority may be subject to disclosure requirements under the act if no
statutory exemptions apply.
• All applications received will be posted on the Authority web site after final
recommendations are made to the legislature.
• In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or
proprietary company data be kept confidential subject to review and approval by the
Authority. If you want information is to be kept confidential the applicant must:
o Request the information be kept confidential.
o Clearly identify the information that is the trade secret or proprietary in their
application.
o Receive concurrence from the Authority that the information will be kept
confidential. If the Authority determines it is not confidential it will be treated as a
public record in accordance with AS 40.25 or returned to the applicant upon
request.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 2 of 38
SECTION 1 – APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
City of Galena
Type of Entity: Municipality Fiscal Year End 06/30
Tax ID # 92-0044429 Tax Status: For-profit or X non-profit ( check one)
Mailing Address
P. O. Box 149, Galena, AK 99741-0149
Physical Address
Telephone
907-656-1301
Fax
907-656-1769
Email
gmoyer@ci.galena.ak.us
1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER
Name
Phil Koontz
Title
Project Coordinator
Mailing Address
P. O. Box 244, Galena, AK 99741
Telephone
907-656-2328
Fax
907-656-1716
Email
phil.koontz@gmail.com
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are: (put an X in the appropriate box)
An electric utility holding a certificate of public convenience and necessity under AS
42.05, or
An independent power producer in accordance with 3 AAC 107.695 (a) (1), or
X A local government, or
A governmental entity (which includes tribal councils and housing authorities);
Yes
1.2.2 Attached to this application is formal approval and endorsement for its project by
its board of directors, executive management, or other governing authority. If the
applicant is a collaborative grouping, a formal approval from each participant’s
governing authority is necessary. (Indicate Yes or No in the box )
Yes
1.2.3 As an applicant, we have administrative and financial management systems and
follow procurement standards that comply with the standards set forth in the grant
agreement.
Yes
1.2.4 If awarded the grant, we can comply with all terms and conditions of the attached
grant form. (Any exceptions should be clearly noted and submitted with the
application.)
Yes
1.2.5 We intend to own and operate any project that may be constructed with grant
funds for the benefit of the general public. If no please describe the nature of the
project and who will be the primary beneficiaries.
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Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 3 of 38
SECTION 2 – PROJECT SUMMARY
This is intended to be no more than a 1-2 page overview of your project.
2.1 Project Title – (Provide a 4 to 5 word title for your project)
Galena Community Wood Heat Project
2.2 Project Location –
Include the physical location of your project and name(s) of the community or communities that will
benefit from your project in the subsections below.
2.2.1 Location of Project – Latitude and longitude, street address, or community name.
Latitude and longitude coordinates may be obtained from Google Maps by finding you project’s location on the map
and then right clicking with the mouse and selecting “What is here? The coordinates will be displayed in the Google
search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining
this information please contact AEA at 907-771-3031.
The project will be located in Galena, AK at the Galena Base Steam Plant, adjacent to the
former Galena Air Force Base. Project site coordinates: 64.741678,-156.956306.
2.2.2 Community benefiting – Name(s) of the community or communities that will be the
beneficiaries of the project.
The community of Galena, Alaska will be the beneficiary of the project.
2.3 PROJECT TYPE
Put X in boxes as appropriate
2.3.1 Renewable Resource Type
Wind X Biomass or Biofuels
Hydro, including run of river Transmission of Renewable Energy
Geothermal, including Heat Pumps Small Natural Gas
Heat Recovery from existing sources Hydrokinetic
Solar Storage of Renewable
Other (Describe)
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Pre-Construction Construction
Reconnaissance X Design and Permitting
Feasibility X Construction and Commissioning
Conceptual Design
2.4 PROJECT DESCRIPTION
Provide a brief one paragraph description of your proposed project.
The City of Galena is requesting AEA Round 6 funding to provide a sustainable and predictable
energy resource for its school district. The Galena Community Wood Heat Project will
substantially reduce high costs for heat for the Galena Interior Learning Academy School (GILA)
by utilizing woody biomass harvested and processed from local forests. The project will
implement Phase III Final Design and Phase IV Construction over a two (2) year period to install
a biomass boiler system for the GILA campus. Local coordination among the stakeholders
group is strong, infrastructure and administrative resources are in place to support the project,
and the Galena City School District has committed to purchasing the resulting heat. Existing
Feasibility Studies and strategic community planning documents align with the project.
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Grant Application
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2.5 PROJECT BENEFIT
Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel
costs, lower energy costs, etc.)
Revenues retained within the community from harvesting and processing biomass will result in
financial and public benefits for Galena residents by improving economic stability and creating
local jobs. The results and benefits are listed below:
RESULT OF PROJECT BENEFITS
Financial Public
a) Fuel consumption moved to a
renewable and predictable fuel
source, woody biomass.
Reduced fuel costs X
b) Expanded skills for local work force;
increased employment in community
Increased job and training
opportunities. X X
c) Economic localization, using locally
produced fuels.
Improved self-sufficiency
regarding future energy needs;
reinforcement of community
vision.
X
d) Reduced overhead expense for City,
Tribe and District.
Expanded and improved services
for GILA students and Galena
residents.
X X
The Galena Interior Learning Academy (GILA) is the prime beneficiary of the project. GILA is a
post-secondary vocational boarding school. GILA offers expanded educational opportunities not
only for local high school students but students throughout the state, on-campus and on-line. In
addition to offering course work in math, sciences, language arts, and social science, GILA
offers a full range of vocational courses. Students can choose to take courses in aviation,
automotive technology, cosmetology, computer technology, culinary arts, small engine, driver’s
education, welding, and woodworking. The courses offered at GILA provide the opportunity for
students who may not want to attend college to have tools and skills that will allow them to
pursue a variety of careers. A total of 23 students graduated with their diplomas in May 2011.
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Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 5 of 38
2.6 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source
of other contributions to the project.
The Round 6 grant request is $2,787,719 for a combined Phase III and Phase IV Galena biomass
system project. The total anticipated cost including match contributions is $2,870,635 for the two
year project. Cash and In-Kind match commitments of $82,916 include administrative, development,
and operations support from Project Team agencies, making up the total funding contributions
anticipated for the project. The projected capital cost of the biomass system is $2,272,875. The
projected development cost of the biomass system is $514,844. Phase III Request for Final Design
and Permitting is $317,788. Phase IV Request for Construction, Commissioning, and Reporting is
$2,015,356 and contingency costs of $454,575 (25%) have been added to the Building and
Equipment budget for a total Phase IV request of $2,469,931.
2.7 COST AND BENEFIT SUMARY
Include a summary of grant request and your project’s total costs and benefits below.
Grant Costs (Summary of funds requested)
2.7.1 Grant Funds Requested in this application. $2,787,719
2.7.2 Cash match to be provided $0
2.7.3 In-kind match to be provided $82,916
2.7.4 Other grant applications not yet approved $0
2.7.5 Total Grant Costs (sum of 2.7.1 through 2.7.3) $2,870,635
Project Costs & Benefits (Summary of total project costs including work to date and future cost
estimates to get to a fully operational project)
2.7.6 Total Project Cost (Summary from Cost Worksheet
including estimates through construction)
$2,870,635
2.7.7 Estimated Direct Financial Benefit (Savings) $9,842,462 (NPV of savings
over project lifetime)
2.7.8 Other Public Benefit (If you can calculate the benefit
in terms of dollars please provide that number here
and explain how you calculated that number in your
application (Section 5.)
$ The Galena Interior Learning
Academy provides over $3.5
million worth of revenue to the
Galena City School District
(GCSD) enabling GCSD to
employee 106 local residents. If
GCSD is not able to reduce heat
costs for the Galena Interior
Learning Academy and continue
operating these boarding school
operations approximately 86 local
jobs would be at risk.
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Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 6 of 38
SECTION 3 – PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information, a
resume and references for the manager(s). If the applicant does not have a project manager
indicate how you intend to solicit project management support. If the applicant expects project
management assistance from AEA or another government entity, state that in this section.
The City of Galena and Louden Tribal Council will jointly facilitate the operation of the
system and management of the Biomass Heat project. The City is the electric utility operator,
and has operated the Galena Base Steam Heat Plant since 2010. The City of Galena owns the
site for the Wood Heat Project and is equipped with technical and financial resources to manage
the operations of the proposed biomass heat system.
Louden Tribal Council will be the project manager for both phases of the project. The Tribal
Administrator, March Runner, has been managing and monitoring federal and state grants for
the tribe since 2006, and supervises the Tribal staff in daily operations. She is the liaison for
negotiations and work surrounding the closure of the Air Force Base and is the Director of the
Yukon-Koyukuk Environmental Consortia.1
A Project Coordinator position has been developed by the Project Team as part of its
ongoing program to implement and encourage energy efficiency, conservation, and sustainable
energy in Galena and surrounding villages. The Tribe will manage labor costs for local workers
and the Project Coordinator, management of engineering firms and consultants, management of
construction contractors, on-site inspections and review and approval of work. The Project
Coordinator has been identified as Mr. Phil Koontz, P.E., who will serve at the discretion and
direction of the Galena Tribal Administrator, March Runner. He will additionally provide reports
to Greg Moyer, City Manager and Chris Reitan, Galena City School District Superintendent on
activities and progress; he will continue to reside in Galena, Alaska, and will work part time on
the project, up to 1,040 hours per year as directed. 2
Mr. Koontz is currently a part-time employee of Louden Tribal Council and a registered
professional engineer who will be responsible for work associated with activities of the Project.
Mr. Koontz has a Master of Science degree in Civil Engineering/Hydrology from the University
of Wyoming, a Juris Doctor, Law, also from the University of Wyoming, and a Bachelor of
Science in Chemical Engineering from the University of Kansas. He has more than 25 years of
technical and professional experience in the fields of science, engineering, and business
management. Mr. Koontz has training and certifications that will be valuable to the project,
including: current certification as a Hazardous Waste Operator (40 CFR 1910.120); Arctic
Engineering Correspondence course, UAF (required for Alaska professional engineer
certification), and he is registered in Alaska as a Professional Engineer (#CE-8377).
1 Resumes for key project roles are included with this application.
2 The Project Coordinator position description is included with this application.
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AEA13-006 Grant Application City of Galena Round 6 Page 7 of 38
Upon announcement of the award, Mr. Koontz will begin implementing the project activities
within the proposed project scope, schedule, and budget as a .5 FTE position. He will be
responsible for Phase III Design processes, including procurement, selection and ordering of
equipment, review of plans and specifications, meeting stated Phase III milestones. During
Phase IV he will work with the City, Tribe, and Gana-A’Yoo to coordinate with the A/E design
and construction contractor(s) to ensure that the completed work conforms to the requirements
of the grant and the biomass system design documents. He will monitor the system integration
and testing processes and will lead several planning processes for the project.
Mr. Koontz will facilitate the Fire Marshal Plan Review and will provide required reports to the
City, Tribal Council, and AEA. Mr. Koontz and Ms. Runner will communicate regularly with the
City Mayor and finance office to report expenditures and discuss funding reimbursement
drawdowns for project expenses. He will also seek to train a qualified potential second
operator/manager for long-term sustainability of the project.
Contact information: Phil Koontz, PE, P.O. Box 288, Galena, AK, 99741,
Phone: (907) 656-2328 or (907) 656-1711 Email: phil.koontz@gmail.com
3.2 Project Schedule and Milestones Please fill out the schedule below. Be sure to identify
key tasks and decision points in in your project along with estimated start and end dates for
each of the milestones and tasks. Please clearly identify the beginning and ending of all
phases of your proposed project.
The Louden Tribal Council received an AEA Round 4 Renewable Energy grant to conduct a
Feasibility Study for Galena. Through collaborative efforts of the City, Tribe, Corporation, and
School District, additional studies were conducted over the past several years, which included a
strategic community plan,3 several Tanana Chiefs Conference timber inventory projects on
Native Corporation lands in the vicinity of Galena, a Reconnaissance Survey of Renewable
Energy Systems for Use in Galena, Alaska 4, and an AEA Round 5 funded Feasibility Study 5.
Based on recommendations from these studies, the Galena Community Wood Heat Project
represents an extraordinary opportunity to utilize renewable woody biomass fuels sourced from
surrounding forests. The project will employ an existing 34,344 square foot warehouse building
for the boiler, a chip bin, heavy equipment storage, and long-term storage of chips.
The proposed facilities will include a 4-6 acre log yard, a newly installed boiler room that is
approximately 30’ x 40’ (1,200 square feet), chip bin, interior long term storage for 4-6 weeks of
wood fuel, heavy equipment warm storage, and heat loop interconnection. It will connect to the
existing district heat loop via a new steam line, and install appropriate controls to coordinate the
operation of the biomass facility and existing Base Steam Plant.
Building on information gathered in Phases I and II, the Project Team will create the system
design and plans to guide construction, refine project costs estimates, finalize business plans,
and clarify land use and resource authorizations required for construction. Technology will be
purchased for data management and the training provided for the Project Coordinator in the
project start-up stage. The City will complete Phase III prior to Phase IV, construction, and will
verify approval from AEA before proceeding with Phase IV. Phase III milestones, tasks, and
3 (Tanana Chiefs Conference Community Planning Program, 2012-2017)
4 (WH Pacific, 2010)
5 (Dalson Energy, Inc., 2012)
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Grant Application
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schedule are outlined in the Milestone tables, below.
During Phase IV, the Project Team will prepare the site for installation of the biomass system,
including interior construction, plumbing, HVAC, fire protection, electrical, and connection to the
steam line main. The biomass system will be installed, integrated with the existing system, and
tested. The Project Coordinator will provide follow-up reports on operations and maintenance for
the required period of time, documenting the program’s impact on the community. During Phase
IV, the Project Team will consider all costs of operations and maintenance in compliance with
their operational and business plans developed in Phase III. The Construction Phase
milestones, tasks, and schedule are outlined below, under Phase IV.
The proposed project is designed a multi-phase process to utilize a “go/no go” decision
threshold for the delivery, review, and approval by AEA of Phase III’s final design. This process
will finalize the design and cost estimates and will enable construction progress during the
seasonal building months - without the time gap in between funding application cycles. The
project is expected to take two (2) years for completion; Phase III will take about six (6)
months, and Phase IV will take the remaining eighteen (18) months to complete.
PHASE III: FINAL DESIGN & PERMITTING
MILESTONES TASKS Start
Date
End
Date
1. Project scoping and
contractor solicitation
completed
Update all data to confirm that biomass and
other project resources are available;
Finalize Cooperative Project Agreement; staff
training and technology purchase
Month 1 Month 2
2. Permit applications
completed Complete all permit applications as needed Month 1 Month 6
3. Final environmental
assessment and mitigation
plans completed
Resolve any and all environmental issues Month 1 Month 6
4. Resolution of land use, right
of way issues Obtain final land use authorizations, if any Month 1 Month 6
5. Permitting, rights of way, site
control completed
Obtain any required permits and finalize site
control agreement Month 1 Month 12
6. Final system design
completed
Work with contractor to finalize the:
a) Engineered and approved system design,
including upgrades; b) Engineered and
approved integration design; and c)
Interconnection study
Month 2 Month 7
7. Final cost estimate completed
Update project cost estimates; Go/No Go
Review that will include AEA review and
approval of final design and cost estimates
Month 2 Month 7
8. Updated economic and
financial analyses completed
Develop a financial analysis based on chosen
business structure, applicable costs &
revenues
Month 2 Month12
9. Power or heat sale
agreements in place Finalize the power purchase/sales agreement Month 2 Month12
10.Final business and
operational plan completed
Complete the operational and business plan;
include feedback from a go/no go decision
process; review process & approval by AEA
Month 2 Month12
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PHASE IV: CONSTRUCTION, COMMISSIONING, OPERATION, AND REPORTING
MILESTONES TASKS Start
Date
End
Date
1. Design and feasibility
requirements completed.
Begin operations; Complete construction plan
and schedule Month12 Month13
2. Bid documents completed. Advertise and review submitted vender bids; Month12 Month14
3. Vendor selected and award
in place Commissioning plan and schedule project work Month12 Month13
4. Construction
Track project costs against project budget and
propose modifications as needed; Manage cost
overruns; Modifications to final design; interior
construction, plumbing, HVAC, fire protection,
electrical, and connection to steam line main.
Month 12 Month 20
5. Integration and testing
Coordination of conversion, integration, or
surplus of existing system; Continuous
monitoring to verify and update projections and
system efficiency
Month 18 Month 20
6. Final acceptance,
commissioning, and start-
up
Relevant reports to permitting agencies;
Environmental monitoring as required Month 21 Month 22
7. Operations Reporting
Update business plans and power purchase
agreements; align with actual construction
costs; Final project report with as-built specs,
final budget, schedule, and recommendations.
Month 12 Month 24
3.3 Project Resources
Describe the personnel, contractors, accounting or bookkeeping personnel or firms, equipment,
and services you will use to accomplish the project. Include any partnerships or commitments
with other entities you have or anticipate will be needed to complete your project. Describe any
existing contracts and the selection process you may use for major equipment purchases or
contracts. Include brief resumes and references for known, key personnel, contractors, and
suppliers as an attachment to your application.
Project Resources: Building and Equipment
The City of Galena currently owns all of the buildings in use by GILA, plus the water, sewage,
and heating utilidor, the boiler plant that provides heat for the buildings, and the electric utility.
The City also has a variety of heavy equipment that can be used to facilitate the project,
including two bulldozers, a heavy lift crane, a backhoe, and a combination front loader/forklift.
All of this equipment will be available for the project as well as the trained boiler and
maintenance operators, the administrative departments of the City of Galena, the Galena City
School District, and the Louden Tribal Council.
The City, Tribe, and School District have on-going relationships with local construction
contractors who can provide other equipment and personnel for tree cutting, hauling, and
construction projects. Examples of the existing contracts between the Louden Tribal Council
and the local contractors are attached.
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Partnerships
The City of Galena (City)6 and Louden Tribal Council (Tribe) have a strong working relationship
and are committed to the social well-being and economic growth of the community of Galena
and surrounding region. The Galena City School District has committed to purchase the heat
and will contribute matching funds, and the Gana-A’Yoo Limited (Tribal Corporation), a major
land owner in Galena, has provided pertinent studies to verify the volumes of biomass needed
and available for the project.7 Over the past several years and along with dedicated local
stakeholders, these community leaders have combined resources to successfully implement
many priorities in Galena identified by business owners, educators, Tribal leadership, municipal
managers and community members through strategic community visioning, research, and
planning.
Infrastructure
The City of Galena was incorporated as a 1st Class City in 1971, and has fully equipped offices
for conducting business on behalf of Galena residents. The City’s administrative employees
include a City Clerk and City Manager and have contracted positions of Financial Manager,
Attorney, and Engineer. Other employees include a Police Chief, utility managers and service
workers who manage and maintenance city facilities and utilities. There are six city council
members and an elected Mayor who can vote in the case of a tie. Regular city council meetings
are held 2nd Tuesday of every month. The City of Galena has a volunteer fire department and
imposes a 3% sales tax to support municipal functions.
The City was conveyed 1,280 acres of land in 1980 by the Village corporation, Gana-A’Yoo;
the City owns and operates all the community utilities including the electric utility, water
distribution, sewage collection, and solid waste collection and management; owns and
maintains the community hall, Edgar Nollner Health Clinic; partially funds the community Library
and the Olympic sized swimming pool; and is currently working on the Louden Loop Water
Installation project which, when complete, will provide access to about 15-20 homes for piped
water. The City is a main subcontractor for the ongoing U.S. Air Force Base remediation project;
and, owns the GILA campus land where the biomass system will be installed.
Louden Tribal Council, will manage the project. Louden Tribal Council is a federally
recognized Tribe with roughly 600 members. Nearly half of Galena’s tribal members live in the
City of Galena. The Tribal Council is composed of a First Chief, Second Chief and five council
members. Council members are elected annually by enrolled Tribal members. The Tribe has
several full time employees including a full time Tribal Administrator, Housing Director, Tribal
Workforce Development Specialist, and Administrative Assistant. Louden Tribal Council
advocates for its Tribal members’ needs through cooperative agreements with the City
government, and through close collaboration on community projects; for example, tribal monies
contributed to the construction of the new Galena health clinic completed in 2002, and to a dust
control project to upgrade the City and State roads in the Galena area in 2011.
Professional Services
The City has contracted positions for Financial Manager, Attorney, and Engineer, providing
necessary administrative support to the project. Utility managers and service workers manage
and maintain city facilities and utilities, and will be available for contractor support during the
construction stages of the project. Six (6) Council Members and an elected Mayor provide
6 Resumes for key personnel are included as an attachment to this application.
7 Letters of support and match commitment are attached.
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leadership for the City and will provide valuable input on critical decisions during the project.
Louden Tribal Council does not currently have any contracts in place for this project. They will
be following their policies for procurement of contractors for heavy equipment and other
services.
Harvesting Equipment
The community of Galena already has some harvesting equipment, including the City’s Hitachi
EX 110 excavator with tree shears. The EX 110 is routinely used for Louden Tribal Council and
private firewood processing. Other items also in the community that could be available to the
project include dump trucks, a firewood processor, loaders, and bulldozers. The proposed
Harvest Management Plan will include the use of currently available equipment available
(privately and/or City-owned), and will consider access to or purchase of a chipper and an
improved tree shear for use with the City’s Hitachi EX-110 excavator. A chipper will be selected
to match the boiler and chip feeding equipment. Procurement processes will be implemented
and funding resources discussed. Harvesting equipment is not included in the project match.
Biomass Resources
Available report information 8 suggests that there are sufficient forest resources to provide the
woody biomass fuel needed for this project. Louden Tribal Council has commissioned a forest
inventory of all lands within 25 miles of Galena, the results of which are expected later this year.
Gana-A’Yoo Limited owns lands adjacent to Galena which could provide sufficient woody
biomass for the life of this project.
Harvest Contracts
Louden Tribal Council performed recent tree cutting contracts and is currently (August-
September 2012) working on another one. Last year, Louden employees cleared approximately
9 acres of mostly birch trees which were removed to a staging area near the City landfill, and
which have been made available to Elders and the community; the remaining wood is now up
for bid by the City.
This year (2012) there is another contract to clear another six acres. The clearing is in two
areas, one of which is west of the runway and the other is immediately north of the dike around
the AF base/GILA school complex. The clearing will include 16 small (100 foot square) plots
with traffic corridors connecting them. The Tribe is proposing a demonstration project to expand
those cutting areas to provide about two miles of corridors about 50’ to 100’ wide to simulate a
fuel harvest plan. The equipment being used for the project will be mainly chainsaws and dump
trucks, an excavator and tree shear - most of which is rented locally. The trees in the area are
second growth hardwoods, mainly mature cottonwoods and related species
3.4 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status.
Please provide an alternative contact person and their contact information.
The City and Tribe have jointly developed a draft Cooperative Project Agreement 9 (CPA) for
management, communications, reporting, and operations of this proposed project. The CPA
outlines the roles of the two agencies as follows:
8 (Dalson Energy, Inc., 2012)
9 DRAFT Cooperative Project Agreement is attached.
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The TRIBE shall supervise and monitor the day-to-day performance of its staff and any
contractors and shall report to the CITY regarding their findings on a quarterly basis. It
will also prepare quarterly progress and financial reports to AEA with copies to the CITY,
revised documentation or schedules, and alert the CITY of any problems which could
delay or alter the agreed-upon terms of the CPA.
The TRIBE shall maintain reports, and establish and maintain all backup data necessary
to support those reports. The TRIBE is responsible for maintaining all other records and
reports as required by law, including but not limited to those required by the regulations
for implementing the Project.
The TRIBE shall preserve and make available for review and inspection by AEA all
critical project-specific records and reports related to the scope of this project. These
shall be maintained for three years after the project closeout. Project closeout shall be
the point at which an Affidavit of Project Completion, or a Beneficial Use Agreement, is
signed by all parties.
CITY OF GALENA and LOUDEN TRIBAL COUNCIL shall jointly advocate, solicit,
coordinate, procure, manage, develop and maintain the program as stated in this CPA.
This includes entering into agreements, arbitrating, compromising, negotiating, and settling
disputes, and securing, obtaining, managing, transferring, and holding funds from any
source.
If this funding request is approved, the City and the Tribe will directly finalize the CPA and
coordinate roles to successfully complete the project. A copy of the finalized CPA will be
provided to AEA.
Galena has access to communication technology services which will also provide support for
efficient communication between the Project Team via email and also with AEA for reporting or
correspondence. The community has access to cable TV, DSL internet, and cell phone
services through GCI and AT&T.
The alternative contact for this project is:
March Runner, Galena Tribal Administrator
Louden Tribal Council
P.O. Box 244 / 100 Tiger Highway
Galena, AK 99741
Ph. 907- 656-1711 Email: march_runner@yahoo.com
3.5 Project Risk
Discuss potential problems and how you would address them.
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Coordination among the stakeholder groups for this project is the foundation for this project.
Strong support between leading Galena agencies is demonstrated through the attached
resolutions, letters, and CPA, for the collaborative effort of this project. Among all of the
agencies, it is agreed that the GILA campus is central to Galena’s economic stability, and that
continuing operations of the GILA School District depend on affordable utility costs, including
heat energy.
Potential Problems
1. Long-term landowner agreements: The success of a biomass energy project depends on
long-term biomass fuel supply agreements from landowners.
Resolution or Plan to Address the Problem: A local forest Inventory is under contract and
will be completed in November 2012 (Please see email from Ken Stumpf, Appendix). A
harvest plan is still to be developed, and will be based on the detailed inventory and will be
developed in cooperation with Gana-A’Yoo Native Regional Corporation. Gana-A’Yoo has a
12(a) land entitlement of 115,200 acres; they are the major landowner closest to the project
site. Gana-A’Yoo is an actively involved supporter of the project 10 and has provided
pertinent studies to verify the volumes of biomass needed and available for the project. The
projected amount needed per year is up to 2,500 tons. Over the 20 year project lifetime, the
contract would allow for up to 50,000 tons, commencing in the fall of 2013.
The harvest areas would be designated by Gana-A’Yoo Limited. The contract will include
provisions to protect both parties, including:
a) Documented procedures for measuring and accounting for the amount of wood
harvested and payment schedules.
b) Performance guarantees, liability and property damage insurance
c) Provisions for inspections of harvest areas by Gana-A’Yoo and contract compliance
enforcement.
2. Long-term heat customers: The success of this biomass energy project depends on long-
term heat customers.
Resolution or Plan to Address the Problem: The Galena Community Wood Heat Project will
substantially reduce high costs for heat for the Galena Interior Learning Academy School
District (GILA) utilizing woody biomass harvested and processed from local forests. The
Galena City School District has committed to purchase the heat derived from 2,500 to 3,000
tons of woody biomass annually. In addition, the district has committed to more than
$31,000 in matching funds for personnel time and resources to ensure the success of the
project.11
3. Well-managed operations: The success of this biomass energy project depends on reliable
and skilled operations and coordinated management of the biomass energy facility.
Resolution or Plan to Address the Problem: The City of Galena and Louden Tribal Council
will jointly facilitate the operation of the system and management of the project. The City
owns and operates all the community utilities including the electric utility, water distribution,
sewage collection, and solid waste collection and management. The City owns the site for
the project and is equipped with technical and financial resources to manage the operations
10 A letter of support is attached.
11 A letter of support and commitment to purchase heat is attached.
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of the proposed biomass system. Louden Tribal Council will manage both phases of the
proposed project with skilled and professional staff. A qualified and skilled Project
Coordinator, who is an employee of the Tribe, has been identified to oversee the project.
The Project Coordinator will seek to identify and train at least one apprentice. The Tribe will
manage labor costs for local workers and the Project Coordinator, management of
engineering firms and consultants, management of construction contractors, on-site
inspections and review and approval of work. The Project Coordinator will provide reports to
AEA, the City, the School District, and Gana-A’Yoo on activities and progress.
4. Incomplete Forest Inventory.
Resolution or Plan to Address the Problem: The project team has a executed contract to
complete a forest inventory of lands accessible to the project. The Inventory is expected to
be complete in November 2012. Preliminary inventory from TCC and others indicates
adequate timber resources are expected. The project managers have a go/ no-go decision
making process in place, whereby no-go decision points, such as inadequate timber
resources, would halt the project implementation.
SECTION 4 – PROJECT DESCRIPTION AND TASKS
• The level of information will vary according to phase(s) of the project you propose to
undertake with grant funds.
• If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project. For pre-construction applications, describe
the resource to the extent known. For design and permitting or construction projects, please
provide feasibility documents, design documents, and permitting documents (if applicable) as
attachments to this application.
Phase I, Reconnaissance was completed in 2010 by WHPacific. This study recommended “as a
practical first step towards achieving Galena’s long term energy goals, we recommend that a
biomass boiler be installed at the existing air base physical plant that will supply steam to the
existing base district heating system.”
Phase II, Feasibility was completed in 2012 by Dalson Energy. This study concludes that the
Galena Steam Base Plant circumstances provide an extraordinary opportunity for the community
to utilize renewable woody biomass fuels sourced from surrounding forests. The study
determined that the project is technically and financially feasible. Additionally, the study
recognized that local coordination and mutual benefit among Stakeholder groups is strong, and
that Stakeholder groups seem capable and dedicated to a biomass operation. The project was
recommended to proceed to the next stage of development.
Feasibility and reconnaissance studies from both Phase I and II suggests that there are
sufficient forest resources to provide the woody biomass needed for this project.
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Louden Tribal Council and Gana-A’Yoo have both commissioned forest inventories of all lands
within 25 miles of Galena. Gana-A’Yoo is the largest landowner for the area with 115,200 acres;
studies show this area could provide sufficient woody biomass for the life of this project.
The Tanana Chiefs Conference has also conducted several timber inventory projects on Native
corporation lands in the vicinity of Galena.
In June 2012, that inventory information was re-analyzed to produce an estimate of the air dried
tons (20-25% MC) of biomass in log form available from Gana-A’Yoo Limited land within various
radii of Galena, and also an estimate of the delivered cost of those logs. The estimate of “Total
Cost $/Ton” is for wood chips delivered to Galena; $20 dollars per ton has been added to the
original analysis to account for the cost of chipping. Estimates of delivered biomass costs
modeled for other off-the-road system communities have arrived at costs of $175-$200/ton. The
actual cost of delivered biomass will depend on the specific equipment configuration, harvest
location, timing of harvest operations, and weather.
Planning documents referenced for this project12 include:
1. Reconnaissance Survey of Renewable Energy Systems for Use in Galena, AK, prepared
for Louden Tribal Council, prepared by WH Pacific, December 2010.
2. Galena Strategic Community Plan, 2012-2017, prepared by Tanana Chiefs Conference
Community Planning Program in Cooperation with the Louden Tribal Council, City of
Galena, and Galena Community Members.
3. Feasibility Study: Heating with Wood at the Galena Base Steam Plant, prepared by
Dalson Energy, Inc., August 2012.
4.2 Existing Energy System
4.2.1 Basic configuration of Existing Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about
the number, size, age, efficiency, and type of generation.
The former Air Force base is primarily heated by the Central Steam Plant. Within the Steam
Plant, steam generation is performed by three (3) low pressure fire tube steam boilers, all
Cleaver Brooks CB100X-400Z, with air atomizing, fully modulating, automatic burners. The
boilers are rated at 16,735 MBH input and 150 PSIG; they operate at 14 -- 20 PSIG. They
operate at an estimated 80% efficiency.
In recent years a variety of consultants have reviewed the existing heating system. An Anchorag
firm, PDC Engineering, recommended replacing burners on the existing boilers, some upgrades
for unattended operation, control valves to allow off-line boiler isolation, improvements to plant
auxiliary systems (such as boiler feedwater), new controls and upgraded fire alarm and
suppression systems. These upgrades were intended to improve efficiency, reduce risk, and
reduce operating costs by enabling remote monitoring from the City power plant
Steam heat is currently distributed by a district heating system. There are few known
specifications for the heat system, but there are some segments of pipe which are known to be
un-insulated or under-insulated. Pipe will need to be insulated according to certain
recommended specifications for the climate zone.
12 Galena Strategic Community Plan and Dalson Energy Feasibility Study have been included as attachments with
this project.
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4.2.2 Existing Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
Existing energy resources:
The current system uses about 230,000 gallons of fuel oil #1 per year. Over the past 5 years,
fuel oil usage declined as buildings were taken offline:
441,000 in year 2005
405,000 in 2006
347,000 in 2007
328,000 in 2008
250,000 in 2009
232,943 in 2011
In future years, fuel consumption is projected to remain at 230,000 gallons per year.
In 2012 records, daily fuel oil consumption varied from 500 -- 1,357 gallons of fuel oil #1 per day.
Daily peak demand for steam is about 16,000,000 lbs. per day, which required 1,378 gallons of
fuel oil #1. Over 50% of this load of load is demanded during 4 months, November 1 – February
29 13. On an hourly basis, the steam plant operates from an estimated 2.1 – 9 MMBTU/hr.
In 2011, winter lows regularly pushed the steam boilers to 7 MMBTU/hr. peak demand. During
the last heating season (August 2011- May 2012), peak demand occurred on January 2, 2012 at
4 a.m., when the boiler produced 6,723 lbs. of 20 psig steam.
Heat use is measured by water meters that document the quantity of condensate returned to the
steam plant from each facility. During the 2011 – 2012 School Year, customers consumed steam
in the equivalent of 2,911,293 gallons, for a total of 24,192,293 pounds of steam.
Impact of this project on existing energy infrastructure and resources:
The existing Galena Base Steam Plant infrastructure will be maintained in its current operational
state and will be used as back-up and potentially to meet peak load.
The current retail electricity rate is $0.67/kWh. The Galena Community Wood Heat Project will
be charged for electricity at this rate. All existing electricity service will be maintained in its
current operational state, and new service (motor controls) will be added to the project building.
One of the most significant barriers to economic development in Galena is the high cost of
energy, compounded by the dependence of the city, community infrastructure, and local
residents on fossil fuels. The cost of heating and electricity is inhibitive to growth because of the
financial burden it places on local entities, businesses, and individuals alike. Implementing
strategies that address the high costs of energy are vital for economic sustainability of Galena.
13 Records obtained from Base Steam Plant manager, Kim Eschenhower. May and June 2012.
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4.2.3 Existing Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
The Galena City School District is the primary heat customer. During the 2011 – 2012 School
Year, heat loop district consumed steam in the equivalent of 2,911,293 gallons, for a total of
24,192,293 pounds of steam.
Buildings included in the heat loop are:
The Composite Building
Student Union
Two Seasons Dining Hall
Ptarmigan Hall
GILA Gym
Iditarod Hall
Head Quarters
Auto Tech Lab
POL Maintenance
Carpenter Shop
Career and Technical Education Shop Building.
When the Galena Base was transferred to the City of Galena from the US Air Force, $6.5 worth
of fuel oil was gifted to the City. The fuel was designated for the purposes of providing a buffer
that would allow the community of Galena to grow into these facilities. Currently Galena City
School District is the primary tenant in these facilities and 1.38 million gallons of fuel remains of
the original $6.5 million worth of fuel oil.
With the Galena Community Wood Heat Project, heat energy would be supplied to GILA and
other heat customers at a savings compared to the cost of purchasing fuel oil at current prices,
and heat prices will be more stable compared to fluctuations in the prices of fossil fuels. The
Galena City School District has been anticipating the transition to higher heat energy prices as a
result of depleted fuel oil reserves. Heating with wood is their strategy to manage long-term heat
energy prices.
For example, last year, the Galena Base Steam Plant used approximately 230,000 gallons of
fuel oil #1. At $5.60 per gallon, the value of this fuel was approximately $1,288,000 ($41.48/
MMBTU). Last year, heat customers of the Steam Plant purchased heat measured as 2.911
million gallons of condensate. At $0.098 per gallon 14 ($3.27/ MMBtu), the revenue provided to
the City for heat production was approximately $300,335. According to these calculations, the
revenues of heat production were approximately $987,600 less than the value of the fuel oil
(other O&M costs excluded).
14 $0.098 per gallon, according to GILA Steam Condensate Usage FY 2012 data.
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4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address potential system design, land
ownership, permits, and environmental issues.
4.3.1 System Design
Provide the following information for the proposed renewable energy system:
• A description of renewable energy technology specific to project location
• Optimum installed capacity
• Anticipated capacity factor
• Anticipated annual generation
• Anticipated barriers
• Basic integration concept
• Delivery methods
Description of proposed renewable energy technology
The chosen renewable energy technology for the Galena Steam Base Plant is a 4-7 MMBTU
woodchip steam boiler, using wood fuels up to 40% moisture content. The boiler will produce
steam up to 20 psig. The technology is commercially available and proven.
Optimum installed capacity
The optimum installed capacity will be determined in the RFP process. This is recommended to
define the turn-down ratio, particularly important in steam systems. Very precise and detailed
records of the GILA’s heat load will be made available to designers in the RFP process. Since no
steam will be stored, the turn-down ratio is important in determining the amount of load to be
served by the biomass heating system. For example, this figure typically will be 4:1 or 3:1,
meaning a 6 MMBTU system could efficiently operate at 2 MMBTU output.
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Anticipated capacity factor
The anticipated annual capacity factor exceeds 80%.
Anticipated annual generation
In the course of project analysis, the Consultant for the project’s Feasibility Study assumed a 6
MMBTU steam boiler with a 3:1 turn down ratio. Under the current project configuration, such a
boiler could generate an estimated 30,440 MMBTU annually, with an additional 1,095 MMBTU
from fuel oil. Please see graph below.
Anticipated barriers
There are no known barriers. Project risks are discussed in Section 3.5, above.
Basic integration concept
The basic integration concept is a steam line originating at the biomass boiler and connecting to
the district heat loop main line near the existing Base Steam Plant, estimated to be less than
1,000 feet away. The new steam line can access the Utilidor less than 200 feet from the project
building.
Delivery method
The delivery method is conventional steam pipes.
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This chart demonstrates the MMBTU demanded per day, using a 6 MMBTU wood boiler with a 4:1 turn down ratio. Sections in red are heat
loads greater than 6 MMBTU that would be met by fuel oil. Sections in blue are heat loads that could be met with wood.
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4.3.2 Land Ownership
Identify potential land ownership issues, including whether site owners have agreed to the
project or how you intend to approach land ownership and access issues.
There are no land ownership issues, as the City of Galena – the applicant, owns the site for
the proposed project.
4.3.3 Permits
Provide the following information as it may relate to permitting and how you intend to address
outstanding permit issues.
• List of applicable permits
• Anticipated permitting timeline
• Identify and discussion of potential barriers
List of applicable permits
Fire Marshall approval is required by the State of Alaska for project operation. The Fire
Marshall’s office uses existing published standards as code in Alaska. The following codes
apply:
• International Building Code, 2006
• International Fire Code, 2006
• International Mechanical Code, 2006
• International Seals and Gas Code, 2006
The recommended equipment is UL listed, although under certain conditions non-UL equipment
may be eligible for Fire Marshall approval. The equipment must also meet OSHA specifications.
OSHA performs the review of the mechanical and electrical safety of equipment. OSHA currently
requires projects been constructed in accordance with the National Electrical Code, 2008; OSHA
is in the process of adopting 2011 code.
The project will also need to operate in accordance with Federal Requirements, such as the
MACT Tailoring Rule. Project emissions are expected to operate well below the threshold of any
Federal permitting. All Federal regulations will be met.
Anticipated permitting timeline
Consultation on design will take place in Month 6; Final review of plans will occur in Month 12;
and the project will be inspected by the Fire Marshall’s office in Month 24. See Project
Milestones timeline.
Potential barriers
There are no known potential barriers, since Galena already owns and operate a Steam Plant of
similar pressure rating.
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4.3.4 Environmental
Address whether the following environmental and land use issues apply, and if so how they will
be addressed:
• Threatened or Endangered species
• Habitat issues
• Wetlands and other protected areas
• Archaeological and historical resources
• Land development constraints
• Telecommunications interference
• Aviation considerations
• Visual, aesthetics impacts
• Identify and discuss other potential barriers
There are no known environmental or land use issues. The project site was developed in 1941
and actively used as an air base until 2010. There are no other known potential environmental
barriers for this project.
4.4 Proposed New System Costs and Projected Revenues
(Total Estimated Costs and Projected Revenues)
The level of cost information provided will vary according to the phase of funding requested and
any previous work the applicant may have done on the project. Applicants must reference the
source of their cost data. For example: Applicants records or analysis, industry standards,
consultant or manufacturer’s estimates.
4.4.1 Project Development Cost
Provide detailed project cost information based on your current knowledge and understanding of
the project. Cost information should include the following:
• Total anticipated project cost, and cost for this phase
• Requested grant funding
• Applicant matching funds – loans, capital contributions, in-kind
• Identification of other funding sources
• Projected capital cost of proposed renewable energy system
• Projected development cost of proposed renewable energy system
The total anticipated cost is $2,870,635 for the two year project. The Round 6 grant request is
$2,787,719 for the Phase III and Phase IV Galena biomass system project. Cash and In-Kind
match commitments of $82,916 include administrative, development, and operations support
from Project Team agencies. In kind contributions from Louden Tribal Council are estimated at
$26,624, primarily in the form of administrative costs and overhead for managing the project.
Costs to the GCSD are estimated at $31,292, also for administrative costs. Costs from the City
are estimated at $25,000, and will include both administrative and personnel costs, plus use of
City equipment and resources for the delivery and construction phases. There are no other
funding sources.
The projected capital cost of the biomass system is $2,870,635. The projected development cost
of the biomass system is $2,272,875. Phase III Request for Final Design and Permitting is
$317,788. Phase IV Request for Construction, Commissioning, and Reporting is $2,469,931.
Contingency costs of $454,575 (25%) have been added to the Building and Equipment budget,
and $82,916 in cash and in-kind match contributions have been committed by the City and
Project Team.
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The City is proposing a two-phased project, for Design and Construction. Phase III will be
subject to review and approval by AEA to proceed with Phase IV; this will allow the City to utilize
the design completed in Phase II and proceed to construction without the delay of additional
grant year cycles. It is anticipated that the project funding will come from the AEA Renewable
Energy Fund Round 6. The City of Galena, Louden Tribal Council, and the Galena City School
District will contribute cash and management resources for the project. The City is requesting a
total of $2,787,719 from AEA Round 6 for the project as follows:
PHASE III Request: $317,788 (Final Design and Permitting)
• Development of final system design, construction plans, and management costs. These costs
include architectural and engineering services and project coordination; Total $245,492
• Operations planning, Harvest and operations planning, Fire Marshall Plan Review, and
project management. Total: $72,296
PHASE IV Request: $2,469,931 (Construction, Commissioning, and Reporting)
• Building and Equipment costs total $1,818,300 for purchasing and shipping the boiler system
to Fairbanks, and then to Galena; long term storage reclaim; site retrofit expense for interior
construction; screens, plumbing HVAC, fire protection, and electrical; biomass systems
installation and connection to the steam line main. Activities will be implemented with the help
of contractors, Project Coordinator, and other local labor.
• Phase IV costs for project coordination and reporting total: $197,056
• Contingency costs of $454,575 (25%) have been added to the Building and Equipment
budget for unanticipated cost increases.
• A total of $82,916 in cash and In-Kind match contributions has been committed by the City
and our project partners, Louden Tribal Council, Galena City School District and Gana-A’Yoo
Limited.
4.4.2 Project Operating and Maintenance Costs
Include anticipated O&M costs for new facilities constructed and how these would be funded by
the applicant. (Note: Operational costs are not eligible for grant funds however grantees are
required to meet ongoing reporting requirements for the purpose of reporting impacts of projects
on the communities they serve.)
The Maintenance and Operations requirements of biomass systems are dependent on design
decisions concerning fuel size and conveyance technologies. The project’s O&M costs include
$7,875 of scheduled repairs and $32,850 of O&M annually. O&M costs were derived from
research reports by the Biomass Energy Research Center, and adjusted to account for rural and
remote operation, the City of Galena electric rates, and operational challenges from the Galena
area climate.
Additionally, the full O&M cost of continuing to operate the fuel oil steam plant was included in
the biomass project’s O&M. The recommended system design is highly-automated and the
actual operation of the equipment is not expected to be substantially different from a project
operating in a less-remote area.
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4.4.3 Power Purchase/Sale
The power purchase/sale information should include the following:
• Identification of potential power buyer(s)/customer(s)
• Potential power purchase/sales price - at a minimum indicate a price range
• Proposed rate of return from grant-funded project
Potential power customers
The Base heat loop is located at the former US Air Force Base and serves 16 buildings. Most of
these buildings are occupied by GILA. The City also uses heat from the heat loop.
Potential Heat Sales Price
The heat sales price will be negotiated. The projected cost per MMBTU of wood heat, including
O&M, is projected to be $19.44 per MMBTU (assuming $175 per green ton). The negotiated heat
sales price is expected to be $20 - $30 per MMBTU.
Proposed rate of return
Please see the included Benefit-Cost analysis. The analysis indicates a B/C of 4.69, a 7 year
payback, and project Net NPV of $9.842 million.
4.4.4 Project Cost Worksheet
Complete the cost worksheet form which provides summary information that will be considered
in evaluating the project.
Renewable Energy Source
The Applicant should demonstrate that the renewable energy resource is available on a
sustainable basis.
Annual average resource availability. Anticipated to be in excess of 3,000 green tons per
year
Unit depends on project type (e.g. windspeed, hydropower output, biomass fuel)
Existing Energy Generation and Usage
a) Basic configuration (if system is part of the Railbelt 15 grid, leave this section blank)
i. Number of generators/boilers/other 3
ii. Rated capacity of generators/boilers/other 16,735 MBH input and 150 PSIG
iii. Generator/boilers/other type
iv. Age of generators/boilers/other
v. Efficiency of generators/boilers/other 80%
b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank)
i. Annual O&M cost for labor $3,300
ii. Annual O&M cost for non-labor $4,250
c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the
15 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric
Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power.
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Railbelt grid, leave this section blank)
i. Electricity [kWh] n/a
ii. Fuel usage
Diesel [gal]
Other
iii. Peak Load
iv. Average Load
v. Minimum Load
vi. Efficiency
vii. Future trends
d) Annual heating fuel usage (fill in as applicable)
i. Diesel [gal or MMBtu] 230,000 gal. fuel oil #1
ii. Electricity [kWh]
iii. Propane [gal or MMBtu]
iv. Coal [tons or MMBtu]
v. Wood [cords, green tons, dry tons]
vi. Other Peak load estimated at 9 MMBTU, Minimum load
estimated at 2.1 MMBTU
Proposed System Design Capacity and Fuel Usage
(Include any projections for continued use of non-renewable fuels)
a) Proposed renewable capacity
(Wind, Hydro, Biomass, other)
[kW or MMBtu/hr.]
4 – 7 MMBTU biomass boiler
b) Proposed annual electricity or heat production (fill in as applicable)
i. Electricity [kWh] n/a
ii. Heat [MMBtu] Estimated 30,440 MMBTU
c) Proposed annual fuel usage (fill in as applicable)
i. Propane [gal or MMBtu]
ii. Coal [tons or MMBtu]
iii. Wood [cords, green tons, dry tons] Est. 2,950 green tons (40% MC)
iv. Other Est. 8,112 gal. fuel oil #1 (supplement)
Project Cost
a) Total capital cost of new system $1,818,300
b) Development cost $518,844
c) Annual O&M cost of new system $40,725
d) Annual fuel cost $516,250
Project Benefits
a) Amount of fuel displaced for
i. Electricity
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ii. Heat 224,831 gallons fuel oil#1
iii. Transportation
b) Current price of displaced fuel $4.91/gal (2012 AEA estimate)
c) Other economic benefits Reduced fuel costs; increased job and training
opportunities; reduced overhead expenses for the
City, Tribe, and District
d) Alaska public benefits Expanded skills for local work force, expanded and
improved services for GILA students and Galena
residents; Fuel consumption moved to a renewable
and predictable fuel source, woody biomass
Power Purchase/Sales Price
a) Price for power purchase/sale $20-$30/ MMBTU
Project Analysis
a) Basic Economic Analysis
Project benefit/cost ratio 4.69
Payback (years) 7
4.4.5 Proposed Biomass System Information
Please address the following items, if known. (For Biomass Projects Only)
• What woody biomass technology will be installed (cord wood, pellets, chips,
briquettes, pucks). Wood chips, 40% moisture content
• Efficiency of the biomass technology. Estimated at 72 – 80%
• Thermal or electric application. Thermal application
• Boiler efficiency. Estimated 72 – 80% (typical)
• Displaced fuel type and amount. Up to 224,000 gallons of fuel oil #1 will be displaced by
the project
• Estimated tons of wood pellets or chips (specify) to be used per year, and average
moisture percentage. Approximately 2,900 green tons of wood chips (40% moisture
content) will be used per year
• Estimated cords of wood to be used per year, specify whether dry or green and the
moisture percentage. n/a
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• Ownership/Accessibility. Who owns the land and are their limitations and restrictions
to accessing the biomass resource?
Within a 6 mile radius of Galena, land with biomass resources is owned by Gana-A’Yoo,
Doyon, the State of Alaska, and the City of Galena. Gana-A’Yoo is the largest land owner
within this radius. Gana-A’Yoo is currently developing a policy regarding commercial use of
biomass resources, and has taken steps to initiate the process of considering a commercial
timber sale, including commissioning a Forest Stewardship Plan from Forest and Land
Management Inc. and participating in all public meetings and some private meetings for the
Galena Base Wood Energy Project. Gana-A’Yoo is currently (August 2012) considering a
request for its Board on the opportunity to engage in a commercial timber sale.
Louden Tribal Council has also contracted with Geographic Resource Solutions, Inc. to
develop a forest inventory for all ownerships within a 25 mile radius of Galena; the purpose of
this inventory is to verify the potential volumes of wood biomass available from all lands
within an assumed economically viable radius of Galena (due November 2012).
• Inventory data. How much biomass is available on an annual basis and what types
(species) are there, if known?
The Tanana Chiefs Conference has conducted several timber inventory projects on Native
corporation lands in the vicinity of Galena. In June 2012, that inventory information was re-
analyzed to produce an estimate of the air dried tons (20-25% MC) of biomass in log form
available from Gana-A’Yoo Limited land within various radii of Galena, and also an estimate
of the delivered cost of those logs. The estimate of “Total Cost $/Ton” is for wood chips
delivered to Galena; $20 dollars per ton has been added to the original analysis to account
for the cost of chipping.
This is the best available estimate as of August 2012; however, it must be noted that this is
information developed in a modeling exercise using a GIS system and is therefore general in
nature, and may be a more appropriate estimate for a larger scale project – it may or may not
reflect actual conditions for a specific harvest unit, or specific harvesting conditions.
Estimates of delivered biomass costs modeled for other off-the-road system communities
have arrived at costs of $175-$200/ton.
The actual cost of delivered biomass will depend on the specific equipment configuration,
harvest location, timing of harvest operations, and weather.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 28 of 38
Other ownerships, such as the BLM (Bureau of Land Management), Military, and USFWS (Fish
and Wildlife Service) were included in the analysis; however the military volumes are relatively
low, and the BLM and USFWS volumes occur farther from Galena.
The species of trees to be targeted for this biomass project would likely be poplar (cottonwood),
aspen, and birch. Both white and black spruce will be utilized when they occur in harvest units.
When spruce logs suitable for house logs or saw logs are harvested, they will be offered for sale
as the higher value product, rather than chipped. The market value of house logs or saw logs
will likely exceed the cost of harvesting, resulting in a positive financial return to the project.
Summary of the results of the Tanana Chiefs Conference biomass analysis:*
AAC - Tons/year percentage by ownership
Total Cost Total AAC Native State of
$/Ton air -dry tons (Tons/Year) Acreage Gana -A' Yoo Allotments Doyon Alaska
$60-$80 117,101 2,775 4,158 95% 0% 5% 0%
$80-$100 577,037 13,658 22,751 68% 2% 20% 11%
$100-$120 990,710 25,179 42,110 35% 2% 41% 17%
$120-$140 1,460,404 42,656 66,090 34% 2% 40% 15%
$140-$160 1,788,112 55,749 95,042 23% 2% 39% 20%
Proximity AAC - Tons/year percentage by ownership
to Galena Total AAC Native State of
(miles) air -dry tons (Tons/Year) Acreage Gana -A' Yoo Allotments Doyon Alaska
0-1 mile 16,382 471 983 100% 0% 0% 0%
1-2 miles 85,510 2,129 4,114 100% 0% 0% 0%
2-3 miles 113,535 2,820 5,167 89% 0% 10% 0%
3-4 miles 150,166 3,774 6,444 75% 2% 25% 0%
4-5 miles 204,301 4,885 8,576 65% 4% 20% 13%
5-6 miles 251,391 5,729 10,745 41% 3% 32% 24%
*Note:
AAC: Annual Allowable Cut
Air-dry tons: Estimated 20% to 25% moisture content
$20/ton added for estimated chipping cost
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 29 of 38
SECTION 5– PROJECT BENEFIT
Explain the economic and public benefits of your project. Include direct cost savings,
and how the people of Alaska will benefit from the project.
The benefits information should include the following:
• Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated
renewable energy project
• Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price,
RCA tariff, or cost based rate)
• Potential additional annual incentives (i.e. tax credits)
• Potential additional annual revenue streams (i.e. green tag sales or other renewable
energy subsidies or programs that might be available)
• Discuss the non-economic public benefits to Alaskans over the lifetime of the project
• Fuel displacement over the project lifetime is expected to be up to 5.6 million gallons
over 25 years.
• Anticipated annual revenue on a cost-based rate is expected to be about $556,975 in
Year 1
• There are no known additional annual incentives or additional annual revenue
streams.
• Other public benefits to Alaskans over the lifetime of the project include improved self-
sufficiency regarding future energy needs and a ‘reward’ of knowing that their efforts in the
community visioning process are beneficial to the community. Economic localization will
build confidence in the community, making way for other businesses, training opportunities
for expanded skills, and perhaps even entrepreneurial growth.
SECTION 6– SUSTAINABILITY
Discuss your plan for operating the completed project so that it will be sustainable.
Include at a minimum:
• Proposed business structure(s) and concepts that may be considered.
• How you propose to finance the maintenance and operations for the life of the project
• Identification of operational issues that could arise.
• A description of operational costs including on-going support for any back-up or existing
systems that may be require to continue operation
• Commitment to reporting the savings and benefits
The proposed business structure is similar to the existing business structure for the Galena
Base Steam Plant, whereby the City of Galena owns, operates, and maintains the energy
infrastructure, and administers all financial transactions for the sale of heat.
The project maintenance and operations will be financed through the Galena City Council
budgeting process. The City will ensure designated funds are set-aside for the O&M of the
biomass system. This process is similar to the current process the City uses to administer the
existing Galena Base Steam Plant.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 30 of 38
Operational issues that could arise
The most common operational issue for biomass projects of this type is quality fuel sourcing.
Quality fuel is characterized by consistent dimensions and moisture content, and is low in ash
content and free of foreign matter (e.g. dirt, nails). Each of these characteristics varies; for
example, moisture content can vary according to the species, harvest plot, season of harvest,
decking time, and other factors.
Fuel dimension can vary based on the maintenance of the chipping or grinding machine, the
species processed, and other factors. Additionally, fuel can be unavailable due to equipment
downtime or poor management. The Galena Community Wood Heat Project has the benefit of
coordinating a timber inventory and sale, fuel manufacturing equipment, and wood heat project in
the project design phase.
Another operational issue that could arise is proper operations and maintenance of the steam
system. Because the City of Galena has successfully operated and maintained a steam system
for a number of years, this is not expected to be a significant challenge.
Operational costs include replacement parts, operations, and maintenance. Such costs include
refractory replacement (est. year 10), greasing bearings, cleaning any flue gas collection and
heat exchangers, steam trap and make-up water treatment, ash removal, routine checks, and
other maintenance.
Monitoring and reporting
The City of Galena currently practices extensive record keeping for monitoring purposes on the
existing Galena Base Steam Plant. Fuel oil usage, steam production, temperature data, and more
is available on an hourly basis for the past 2 years. Such data collection is routinely practiced for
the purposes of monitoring the Steam Plant performance and swiftly addressing any issues of
concern. The project team is committed to applying similar record keeping and additional analysis
for the purpose of completing periodic operation and maintenance reports as required by the
grant. Such reports will include actual O&M, fuel, and equipment costs; O&M measures and
schedule; energy output; project availability; conversion efficiency; renewable energy resource;
and recommendations. The Authority will work with the grantee to implement this required
reporting.
In accordance with the project monitoring plan described previously, Louden Tribal Council will be
the project manager and in charge of analyzing and synthesizing all project data for the purposes
of reporting to AEA. The Tribal Administrator, March Runner, has been managing and monitoring
federal and state grants for the tribe since 2006, and supervises the Tribal staff in daily
operations. A Project Coordinator position has been identified by the Project Team. The Project
Coordinator, Mr. Phil Koontz, will serve at the discretion and direction of the Galena Tribal
Administrator, March Runner.
The Project team is aware of the requirement by the Authority to provide a Performance/O&M
Report annually for five (5) years after Project completion. Reports will include:1) a detailed
description of Project operations and maintenance activities and issues; and (2) a detailed
description of Project performance, including energy output, estimated fuel savings resulting from
the operation of the Project, and any other relevant measures of Project performance reasonably
requested by the Authority, a description of repairs and modifications to the Project, and
recommendations for improvements for similar future projects.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 31 of 38
SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS
Discuss what you have done to prepare for this award and how quickly you intend to proceed
with work once your grant is approved.
Tell us what you may have already accomplished on the project to date and identify other grants
that may have been previously awarded for this project and the degree you have been able to
meet the requirements of previous grants.
Local coordination and awareness of mutual benefit among the stakeholders groups is strong,
and a Joint Resolution of Support is attached with this request. As referenced earlier, the
community has undertaken timber inventories, conducted strategic planning work sessions and
participated in feasibility studies that all point to a project like this. In 2011, Louden employees
cleared approximately 9 acres of mostly birch trees which were removed to a staging area near
the City landfill, and which have been made available to Elders and the community. The
remaining wood is now (August 2012) up for bid by the City.
This year (2012) there is another contract underway to clear approximately six acres in
total. The clearing is in two areas, one of which is west of the runway and the other is
immediately north of the dike around the Air Force base/GILA school complex. The clearing
underway this in early September (2012) will include 16 small (100 foot square) plots with traffic
corridors connecting them. A demonstration project is being considered to expand those cutting
areas to provide about two miles of corridors about 50 to 100 feet wide to simulate a fuel harvest
plan. Available equipment is mainly chainsaws and dump trucks, plus an excavator and tree
shear, most of which is rented locally. The trees in the area are second growth hardwoods,
mainly mature cottonwoods and related species.
Over the past two years, the community has participated in planning activities and feasibility
studies to address the energy challenges that are quickly changing the sustainability options for
Galena.
a. 2010: Reconnaissance Survey of Renewable Energy Systems for Use in Galena, Alaska,
WH Pacific
b. 2011: Alaska Energy Authority Round 4 Feasibility Study, Dalson Energy;
The Louden Tribal Council received funding from the for a for a combined wood-fired heat
and power system in Galena. The evaluation was conducted early in 2012 by Dalson
Energy. The study was conducted earlier this year. Although an analysis of the payback on
insulation improvements is outside the scope of the study, it is well documented that
insulation usually the most cost effective way to reduce energy costs, particularly in regions
with Galena’s climate and fuel costs.
c. 2011:Galena Strategic Community Plan, Tanana Chiefs Conference Community Planning
Program, approved in April, 2012
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 32 of 38
SECTION 8– LOCAL SUPORT
Discuss what local support or possible opposition there may be regarding your project. Include
letters of support from the community that would benefit from this project.
The community of Galena has identified reducing heat costs for GILA as the first critical step in
ensuring Galena is self-sufficient regarding future energy needs. The GILA biomass heat project
will allow the community to grow into the biomass business with a “small scale” heat project that
can then grow into biomass heat projects for other public community buildings with the ultimate
goal of a combined heat and power biomass project that would provide heat for the GILA
campus and electricity for the community of Galena.
Resolutions and letters of support are included from:
o Louden Tribal Council
o Galena City School District
o Gana’A-Yoo Limited
The cost of energy in Galena has escalated due to world market prices and costly transport of
petroleum based fuel. Given the current cost of diesel fuel and the belief that fuel prices will
continue rising, Galena’s ultimate goal is to replace all fossil fuel consumption for the generation
of heat and electricity for Galena, and replace fossil fuels with a locally derived, woody,
sustainable fuel source. Furthermore, Galena seeks an energy system where the dollars spent
to harvest and process the fuel source will be substantially retained within the community,
enabling Galena to be self-sufficient regarding future energy needs.
In 2010 WH Pacific was contracted by Louden Tribal Council (Galena’s local tribal organization)
to perform a reconnaissance survey of renewable energy systems that could be utilized in
Galena, Alaska. Their findings indicated that biomass fuel was the most promising alternative
energy source available. The community of Galena fully understands that the process to move a
community currently dependent on fossil fuels will take multiple steps. The first step in this
process is to substantially reduce the energy costs of GILA, one of the largest hubs of the
community. GILA has developed into a regional and statewide educational asset and is utilizing
buildings and infrastructure on the vacated Galena Air Force Base.
From 1997 to October 2008, GILA shared Air Force facilities and costs of those facilities with the
Pacific Air Force Command. However, Galena Air Force Base was officially closed in October
2008 through the Base Realignment and Closure (BRAC) process. The Air Force provided
transition fuel to support Galena’s efforts to grow into these facilities; however GILA remains the
primary tenant in these facilities and Galena City School District bears the primary financial
responsibility for all maintenance and utilities. Current projections estimate that the U.S. Air
Force transition fuel will be consumed by FY2017.
Failure to secure an alternative, predictable, sustainable, and less expensive energy source prior
to the transition diesel fuel being consumed jeopardizes the continued growth and operation of
one of the state’s critical educational assets that also serves as a pillar of the economic
infrastructure for Galena and the Yukon-Koyukuk region.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 33 of 38
SECTION 9 – GRANT BUDGET
Tell us how much you want in grant funds Include any investments to date and funding sources,
how much is being requested in grant funds, and additional investments you will make as an
applicant.
The City of Galena is requesting funding in the amount of $2,787,719 for the project. Building
and equipment costs total $1,818,300 for purchasing and shipping the boiler system to Galena,
long term storage costs and replacement screens, interior plumbing and construction, biomass
systems installation, and connection to the steam line main. Planning, project coordination,
design services, and construction management total $514,844, which includes the cost for a
Project Manager of $93,184. Contingency costs of 25% have been added to the building and
equipment budget for unanticipated cost increases. A total of $82,916 in cash and In-Kind
match contributions has been committed by LTC and our project partners, City of Galena and
the Galena City School District.
o Phase III Design and Permitting costs are estimated at $317,788.
o Phase IV Construction costs are estimated at $2,469,931.
o The total request for the two year project is $2,787,719.
BUDGET CATEGORY PHASE III PHASE IV MATCH TOTAL
REQUEST
Direct Labor and Benefits:
Project Coordinator will provide
.5 FTE to the project. $35 per
hour x 1040 hrs. each year plus
benefits.
$46,592 $46,592 $82,916 $176,100
Travel & Per Diem: $0 $0 $0 $0
Equipment $0 $880,000 $0 $880,000
Materials and Supplies $0 $0 $0 $0
Contractual Services $271,196 $150,464 $0 $421,660
Construction Services $0 $938,300 $0 $938,300
Contingency: 25% $0 $454,575 $0 $454,575
TOTAL $317,788 $2,469,931 $82,916 $2,870,635
Applications should include a separate worksheet for each project phase that was identified in
section 2.3.2 of this application, (Reconnaissance, Feasibility, Conceptual Design, Design and
Permitting, and Construction). Please use the tables provided below to detail your proposed
project’s budget. Be sure to use one table for each phase of your project.
If you have any question regarding how to prepare these tables or if you need assistance preparing the
application please feel free to contact AEA at 907-771-3031 or by emailing the Grant Administrator,
Shawn Calfa, at scalfa@aidea.org.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 34 of 38
Milestone or Task
PHASE III
Final Design &
Permitting
Anticipated
Completion
Date
RE- Fund
Grant
Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
1. Project scoping and
contractor solicitation
completed
Month 2 $10,656 $4,146 GILA, LTC, City
of Galena $14,802
2. Permit applications
completed Month 6 $6,656 $4,146 GILA, LTC,
City of Galena $10,802
3. Final environmental
assessment and
mitigation plans
completed
Month 6 $6,656 $4,146 GILA, LTC,
City of Galena $10,802
4. Resolution of land
use, right of way
issues
Month 6 $6,656 $4,146 GILA, LTC,
City of Galena $10,802
5. Permitting, rights of
way, site control
completed
Month 12 $76,732 $4,146 GILA, LTC,
City of Galena $80,878
6. Final system design
completed Month 7 $72,732 $4,146 GILA, LTC,
City of Galena $76,878
7. Final cost estimate
completed Month 7 $72,732 $4,146 GILA, LTC,
City of Galena $76,878
8. Updated economic
and financial
analyses completed
Month 12 $6,656 $4,146 GILA, LTC,
City of Galena $10,802
9. Power or heat sale
agreements in place Month 12 $6,656 $4,146 GILA, LTC,
City of Galena $10,802
10.Final business and
operational plan
completed
Month 12 $51,656 $4,146 GILA, LTC,
City of Galena $55,802
TOTALS $317,788 $41,458 $359,246
Budget Categories:
Direct Labor & Benefits $46,592 $41,458 GILA, LTC, City
of Galena $88,050
Travel & Per Diem $0 $0 $0
Equipment $0 $0 $0
Materials & Supplies $0 $0 $0
Contractual Services $271,196 $0 $271,196
Construction Services $0 $0 $0
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 35 of 38
Other $0 $0 $0
TOTALS $317,788 $41,458 $359,246
Milestone or Task
Phase IV
Construction
Anticipated
Completion
Date
RE- Fund
Grant
Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
1. Design and feasibility
requirements
completed.
Month 13 $11,648 $5,923
GILA, LTC,
City of
Galena
$17,571
2. Bid documents
completed. Month 14 $674,148 $5,923
GILA, LTC,
City of
Galena
$680,071
3. Vendor selected and
award in place Month 13 $888,731 $5,923
GILA, LTC,
City of
Galena
$894,654
4. Construction Month 20 $701,672 $5,923
GILA, LTC,
City of
Galena
$707,595
5. Integration and testing
with existing system Month 21 $177,083 $5,923
GILA, LTC,
City of
Galena
$183,006
6. Final acceptance,
commissioning and
start-up complete
Month 23 $5,000 $5,923
GILA, LTC,
City of
Galena
$10,923
7. Operations Reporting Month 24 $11,648 $5,923
GILA, LTC,
City of
Galena
$17,571
TOTALS $2,469,931 $41,458 $2,511,389
Budget Categories:
Direct Labor & Benefits $46,592 $41,458
GILA, LTC,
City of
Galena
$88,050
Travel & Per Diem $0 $0 $0
Equipment $1,040,000 $0 $1,040,000
Materials & Supplies $0 $0 $0
Contractual Services $150,464 $0 $150,464
Construction Services $698,300 $0 $698,300
Other – Freight $80,000 $0 $80,000
Contingency – 25% $454,575 $0 $454,575
TOTALS $2,469,931 $41,458 $2,511,389
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 36 of 38
Project Milestones that should be addressed in Budget Proposal
Reconnaissance Feasibility Design and
Permitting Construction
1. Project scoping and
contractor solicitation.
2. Resource
identification and
analysis
3. Land use, permitting,
and environmental
analysis
4. Preliminary design
analysis and cost
5. Cost of energy and
market analysis
6. Simple economic
analysis
7. Final report and
recommendations
1. Project scoping
and contractor
solicitation.
2. Detailed energy
resource analysis
3. Identification of
land and regulatory
issues,
4. Permitting and
environmental
analysis
5. Detailed analysis of
existing and future
energy costs and
markets
6. Assessment of
alternatives
7. Conceptual design
analysis and cost
estimate
8. Detailed economic
and financial
analysis
9, Conceptual
business and
operations plans
10. Final report and
recommendations
1. Project scoping
and contractor
solicitation for
planning and
design
2. Permit
applications (as
needed)
3. Final
environmental
assessment and
mitigation plans
(as needed)
4. Resolution of
land use, right of
way issues
5. Permit approvals
6. Final system
design
7. Engineers cost
estimate
8. Updated
economic and
financial analysis
9. Negotiated
power sales
agreements with
approved rates
10. Final business
and operational
plan
1. Confirmation that all
design and feasibility
requirements are
complete.
2. Completion of bid
documents
3. Contractor/vendor
selection and award
4. Construction Phases
–
Each project will have
unique construction
phases, limitations,
and schedule
constraints which
should be identified
by the grantee
5. Integration and
testing
6. Decommissioning old
systems
7. Final Acceptance,
Commissioning and
Start-up
8. Operations Reporting
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 37 of 38
SECTION 10 – AUTHORIZED SIGNERS FORM
Community/Grantee Name:
REPLACE THESE WITH ORIGINAL DOCS: REMEMBER TO FIX THE PAGE #’S
Regular Election is held:
Date:
Authorized Grant Signer(s):
Printed Name Title Term Signature
I authorize the above person(s) to sign Grant Documents:
(Highest ranking organization/community/municipal official)
Printed Name Title Term Signature
Grantee Contact Information:
Mailing Address:
Phone Number:
Fax Number:
E-mail Address:
Federal Tax ID #:
Please submit an updated form whenever there is a change to the above information.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application City of Galena Round 6 Page 38 of 38
SECTION 11 – ADDITIONAL DOCUMENTATION AND CERTIFICATION
SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION:
A. Contact information, resumes of Applicant’s Project Manager, key staff, partners,
consultants, and suppliers per application form Section 3.1 and 3.4. Applicants
are asked to separate resumes submitted with applications, if the individuals do
not want their resumes posted.
B. Letters demonstrating local support per application form Section 8.
C. An electronic version of the entire application on CD per RFA Section 1.7.
D. Governing Body Resolution or other formal action taken by the applicant’s
governing body or management per RFA Section 1.4 that:
- Commits the organization to provide the matching resources for project at the
match amounts indicated in the application.
- Authorizes the individual who signs the application has the authority to
commit the organization to the obligations under the grant.
- Provides as point of contact to represent the applicant for purposes of this
application.
- Certifies the applicant is in compliance with applicable federal, state, and local,
laws including existing credit and federal tax obligations.
E. CERTIFICATION
The undersigned certifies that this application for a renewable energy grant is truthful
and correct, and that the applicant is in compliance with, and will continue to comply
with, all federal and state laws including existing credit and federal tax obligations and
that they can indeed commit the entity to these obligations.
Print Name
Signature
Title
Date