HomeMy WebLinkAbout092112_AEA-Eagle Solar Array Project
September 21, 2012
Alaska Energy Authority
AEA 13-006 Renewable Energy Grant Application
813 West Northern Lights Blvd
Anchorage, AK 99503
RE: Eagle Solar Array Project Grant Application
AEA 13-006 Renewable Energy Grant Application
Dear AEA:
Enclosed in response to RFA AEA 13-006 Renewable Energy Grant Application
program, is an application requesting funding for the Eagle Solar Array Project.
Enclosed with this letter are two hard copies and one CD with the document in PDF
format.
Enclosed as per the RFA,
o Grant Application Form
o Cost Worksheet (included in the body of application)
o Grant Budget (included in the body of application)
o Other pertinent information in Section 11
If you have any questions, please call either Glen Martin (Resource Assessment &
Permits) 360-385-1733 x122, or Bob Grimm (President) 360-385-1733 x120.
Sincerely,
Glen D. Martin
Resource Assessment & Permits
Enc. (as stated)
Renewable Energy Fund Round 6
Grant Application
AEA 13-006 Application Page 1 of 22 7/3/2011
Application Forms and Instructions
This instruction page and the following grant application constitutes the Grant Application Form
for Round 6 of the Renewable Energy Fund. An electronic version of the Request for
Applications (RFA) and this form are available online at:
http://www.akenergyauthority.org/RE_Fund-6.html
If you need technical assistance filling out this application, please contact Shawn Calfa,
the Alaska Energy Authority Grant Administrator at (907) 771-3031 or at
scalfa@aidea.org.
If you are applying for grants for more than one project, provide separate application
forms for each project.
Multiple phases for the same project may be submitted as one application.
If you are applying for grant funding for more than one phase of a project, provide
milestones and grant budget for each phase of the project.
In order to ensure that grants provide sufficient benefit to the public, AEA may limit
recommendations for grants to preliminary development phases in accordance with 3
ACC 107.605(1).
If some work has already been completed on your project and you are requesting
funding for an advanced phase, submit information sufficient to demonstrate that the
preceding phases are satisfied and funding for an advanced phase is warranted.
If you have additional information or reports you would like the Authority to consider in
reviewing your application, either provide an electronic version of the document with
your submission or reference a web link where it can be downloaded or reviewed.
REMINDER:
Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials
submitted to the Authority may be subject to disclosure requirements under the act if no
statutory exemptions apply.
All applications received will be posted on the Authority web site after final
recommendations are made to the legislature.
In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or
proprietary company data be kept confidential subject to review and approval by the
Authority. If you want information is to be kept confidential the applicant must:
o Request the information be kept confidential.
o Clearly identify the information that is the trade secret or proprietary in their
application.
o Receive concurrence from the Authority that the information will be kept
confidential. If the Authority determines it is not confidential it will be treated as a
public record in accordance with AS 40.25 or returned to the applicant upon
request.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application Page 2 of 22 7/3//2012
SECTION 1 – APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
Alaska Power Company (APC)
Type of Entity: Utility Fiscal Year End: December 31
Tax ID # 92-0153693 Tax Status: X For-profit or non-profit ( check one)
Mailing Address
P.O. Box 3222
Port Townsend, WA 98368
Physical Address
193 Otto Street
Port Townsend, WA 98368
Telephone
360-385-1733
Fax
360-385-7538
Email
glen.m@aptalaska.com
1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER
Name
Glen Martin
Title
Grant Writer
Mailing Address
P.O. Box 3222
Port Townsend, WA 98368
Telephone
360-385-1733
Fax
360-385-7538
Email
glen.m@aptalaska.com
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are: (put an X in the appropriate box)
X An electric utility holding a certificate of public convenience and necessity under AS
42.05, or
An independent power producer in accordance with 3 AAC 107.695 (a) (1), or
A local government, or
A governmental entity (which includes tribal councils and housing authorities);
YES
1.2.2 Attached to this application is formal approval and endorsement for its project by
its board of directors, executive management, or other governing authority. If the
applicant is a collaborative grouping, a formal approval from each participant’s
governing authority is necessary. (Indicate Yes or No in the box )
YES
1.2.3 As an applicant, we have administrative and financial management systems and
follow procurement standards that comply with the standards set forth in the grant
agreement.
YES
1.2.4 If awarded the grant, we can comply with all terms and conditions of the attached
grant form. (Any exceptions should be clearly noted and submitted with the
application.)
YES
1.2.5 We intend to own and operate any project that may be constructed with grant
funds for the benefit of the general public. If no please describe the nature of the
project and who will be the primary beneficiaries.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application Page 3 of 22 7/3//2012
SECTION 2 – PROJECT SUMMARY
This is intended to be no more than a 1-2 page overview of your project.
2.1 Project Title – (Provide a 4 to 5 word title for your project)
Eagle Solar Array Project
2.2 Project Location –
Include the physical location of your project and name(s) of the community or communities that will
benefit from your project in the subsections below.
The communities of Eagle and Eagle Village will benefit from this project.
2.2.1 Location of Project – Latitude and longitude, street address, or community name.
Latitude and longitude coordinates may be obtained from Google Maps by finding you project’s location on the map
and then right clicking with the mouse and selecting “What is here? The coordinates will be displayed in the Google
search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining
this information please contact AEA at 907-771-3031.
64°47'0.76"N, 141°12'14.50"W
2.2.2 Community benefiting – Name(s) of the community or communities that will be the
beneficiaries of the project.
The communities of Eagle and Eagle Village will benefit from this project.
2.3 PROJECT TYPE
Put X in boxes as appropriate
2.3.1 Renewable Resource Type
Wind Biomass or Biofuels
Hydro, including run of river Transmission of Renewable Energy
Geothermal, including Heat Pumps Small Natural Gas
Heat Recovery from existing sources Hydrokinetic
X Solar Storage of Renewable
Other (Describe)
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Pre-Construction Construction
Reconnaissance Design and Permitting
Feasibility X Construction and Commissioning
Conceptual Design
2.4 PROJECT DESCRIPTION
Provide a brief one paragraph description of your proposed project.
The Eagle Solar Array Project will provide renewable energy to the communities of Eagle and
Eagle Village. The Project will consist of one hundred sixty three solar panels, six three phase
inverters, a programmable logic controller, SCADA system, and diesel powerplant interface for
the towns of Eagle and Eagle Village. Energy derived will be used to offset diesel fueled
generation; particularly during the summer months.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application Page 4 of 22 7/3//2012
2.5 PROJECT BENEFIT
Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel
costs, lower energy costs, etc.)
The Eagle distribution system presently consumes about 770,000 kilowatt-hours per year. All
energy is currently generated by diesel gensets making rates highly dependent on fuel prices.
The proposed Eagle Solar Array would displace approximately 40,000 kilowatt-hours per year
thus saving 3200 gallons of diesel fuel per year, the associated costs and hazards of transport,
and the associated emissions.
Both Eagle and Eagle Village are listed as distressed communities by the Denali Commission in
their 2012 report. Providing clean, renewable energy that may lead to lower electric rates in the
long term will provide a public benefit to these struggling communities.
2.6 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source
of other contributions to the project.
Project cost including design, procurement, installation, and commissioning will cost $165,750.
AP&T will provide engineering design, programmable logic controller programming, and SCADA
development; the equivalent of $33,150 in in-kind funds.
Phase AEA Grant Funds APC In-Kind Funds Total
I – Reconnaissance $0 $0 $0
II – Feasibility/Assessment $0 $0 $0
III - Design and Permitting $0 $0 $0
IV – Construction $132,600 $33,150 $165,750
Total $132,600 $33,150 $165,750
2.7 COST AND BENEFIT SUMARY
Include a summary of grant request and your project’s total costs and benefits below.
Grant Costs
(Summary of funds requested)
2.7.1 Grant Funds Requested in this application. $132,600
2.7.2 Cash match to be provided $
2.7.3 In-kind match to be provided $33,150
2.7.4 Other grant applications not yet approved $
2.7.5 Total Grant Costs (sum of 2.7.1 through 2.7.3) $165,750
Project Costs & Benefits
(Summary of total project costs including work to date and future cost estimates to get to a fully
operational project)
2.7.6 Total Project Cost (Summary from Cost Worksheet $165,750
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application Page 5 of 22 7/3//2012
including estimates through construction)
2.7.7 Estimated Direct Financial Benefit (Savings) $12,000 1 / annually
2.7.8 Other Public Benefit (If you can calculate the benefit in
terms of dollars please provide that number here and
explain how you calculated that number in your application
(Section 5.)
$
1 Save 3200 gallons of diesel fuel per year. At 12.5 kwh per gallon, that’s 40,000 kwh. At $0.30 per
kilowatt-hour this is a savings of $12,000 per year.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application Page 6 of 22 7/3//2012
SECTION 3 – PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information, a
resume and references for the manager(s). If the applicant does not have a project manager
indicate how you intend to solicit project management support. If the applicant expects project
management assistance from AEA or another government entity, state that in this section.
Bob Berreth – Senior Electrical Engineer, APC
EMPLOYMENT:
Present Position: Electrical Engineer, Alaska Power & Telephone Company
1992 – Present Electrical Engineer, Alaska Power & Telephone Co., Port
Townsend, WA
1989 – 1992 Engineering Consultant
Alaska Electric Light & Power - Juneau, Alaska
Haines Power & Light - Haines, Alaska
Consolidated Hydro - Boise, Idaho
Bonneville Pacific Corporation - Salt Lake City, Utah
1985 – 1989 Chief Engineer – Electrical, Hydro West Group, Bellevue, WA
1975 – 1985 Chief Engineer, Principal, Washington Electric Controls, Seattle, WA
1968 – 1975 Assembler, Wireman, Draftsman, Chief Engineer, United Power & Control
Systems, Kirkland, WA
The local utility APC has been in operation in Alaska since 1957 and generates electricity with
hydroelectric and diesel power plants throughout Alaska, presently serving 26 communities, as
shown in the below map “Service Areas”. APC has staff certified electrical, civil, and
mechanical engineers who help design and build their infrastructure. APC’s engineers are
responsible for the designing, ordering materials, and construction of impoundment structures,
power plants, turbines, generators, switchgear, SCADA networks, transmission lines, etc. APC
has a reputation for its reliable operations and well maintained facilities and operations and
construction personnel are among the best in the industry. APC also has experience with grant
funds and can provide the appropriate reporting and expense reports to AEA.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application Page 7 of 22 7/3//2012
3.2 Project Schedule and Milestones
Please fill out the schedule below. Be sure to identify key tasks and decision points in in your
project along with estimated start and end dates for each of the milestones and tasks. Please
clearly identify the beginning and ending of all phases of your proposed project.
Milestones Tasks Start
Date
End
Date
Engineering Final design drawings and calculations, PLC
programming, installation instructions, powerplant
interface
July-13
Aug-13
Procurement Material procurement and installation hardware Aug-13 Nov-13
Installation Mechanical and electrical installation including
powerplant modifications
Feb-14 Apr-14
Commissioning Setup, testing, and release for production Apr-14 May-14
Project Closeout As-built drawings, programming, and operator
instructions
May-14 Jun-14
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application Page 8 of 22 7/3//2012
3.3 Project Resources
Describe the personnel, contractors, accounting or bookkeeping personnel or firms, equipment,
and services you will use to accomplish the project. Include any partnerships or commitments
with other entities you have or anticipate will be needed to complete your project. Describe any
existing contracts and the selection process you may use for major equipment purchases or
contracts. Include brief resumes and references for known, key personnel, contractors, and
suppliers as an attachment to your application.
Grant Administrator: Alaska Power Company
APC has experience in designing, permitting, and installing electrical infrastructure from
distribution lines to hydroelectric projects. APC has been providing electrical service to 26
communities in Alaska since 1957 and to POW since 1962. APC has been providing service to
Eagle and Eagle Village since 1993.
Contractor: Alaska Power Company (APC)
Project Manager: Bob Berreth – Senior Electrical Engineer, APC
KEY STAFF EXPERIENCE
APC will administer the grant funds and perform the work. The key personnel that will be
responsible for project construction for APC are identified below, along with a brief summary of
each individual’s qualifications, and experience. Detailed resumes are provided as enclosures.
Grant Administrator / Use and Reporting: Karl Wood (APC)
Mr. Wood is a Financial Analyst with APC and handles all grant fund reporting. Mr. Wood
has over 20 years experience in accounting and been providing grant fund reporting for the
last 9 years with funds ranging from $65,000 – $6,500,000.
Electrical Engineer: Bob Berreth (APC)
Mr. Berreth has more than 44 years experience as an electrical engineer in the power
generation industry. He has been with APC for over 20 years, and has contributed to the
planning, design, construction, and operation of the electrical and control systems for all of
APC’s hydroelectric projects. He has provided electrical engineering assistance to AEL&P
on numerous projects, and to Gustavus Electric Company on the Falls Creek Hydro Project.
Mr. Berreth also has considerable experience with the integrated operation of diesel and
hydro plants.
Land use, Permitting, and Environmental Analysis: Glen Martin (APC)
Mr. Martin has more than 19 years of experience with AP&T in permitting, technical writing,
grant writing, project management, and developing NEPA-compliance documents. His
experience includes research and development of complex reports for submittal to Federal
and State agencies for the permitting and licensing of hydroelectric projects and other
alternative energy resources. He has a well-developed understanding of the role of various
Federal and State agencies in regards to renewable energy development. Mr. Martin will be
primarily responsible for the land use, permitting, and environmental analysis.
Quality Control: Vern Neitzer (APC)
More than 40 years working on a variety of projects associated with providing quality power and
telephone service to isolated Alaskan communities. Chief Engineer responsible for identifying,
recommending and implementing additions, improvements and maintenance for the following
service communities: Skagway, Tok, Craig, Hydaburg, Bettles, Tanacross, Tetlin, Mentasta,
Chistochina, Dry Creek, Dot Lake, Hollis, Coffman Cove, Naukati, Whale Pass, Meyers Chuck,
Healy Lake, Northway, Eagle, and Haines. Experience also includes hydroelectric project
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application Page 9 of 22 7/3//2012
feasibility studies, permitting, design, construction, operation and maintenance engineering.
3.4 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status.
Please provide an alternative contact person and their contact information.
During Phases IV - Construction, APC proposes to provide quarterly reports to AEA regarding
the status of the work. APC has provided similar reports to AEA and other grant funding
agencies in the past several years on other projects, and has established the necessary
procedures for producing the report expeditiously. At the completion of Phase IV, APC will
provide AEA with a Final Report with project costs and a description of operations and fuel
savings after one year of operating with the solar array.
3.5 Project Risk
Discuss potential problems and how you would address them.
Solar energy products including arrays and inverters utilize mature technologies. The only
potential problem that would delay completion of this project would be condition of the Taylor
Highway between Tetlin Junction and Eagle. This road can experience washouts and mild to
severe frost heaves, which could delay or slow down construction.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application Page 10 of 22 7/3//2012
SECTION 4 – PROJECT DESCRIPTION AND TASKS
The level of information will vary according to phase(s) of the project you propose to
undertake with grant funds.
If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project. For pre-construction applications, describe
the resource to the extent known. For design and permitting or construction projects, please
provide feasibility documents, design documents, and permitting documents (if applicable) as
attachments to this application.
Eagle, Alaska is located at 64° 47’ 10” N, 141° 12’ 0” W. Hours of daylight for the first day of
each month are as follows:
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
4:00 6:55 10:07 13:35 17:01 20:33 21:25 18:11 14:39 11:19 7:51 4:43
72% of the annual energy will be generated between April 1st and October 1st of each year.
While the solar resource is poor during the winter, it is quite high during the summer. According
the NREL, the National Renewable Energy Laboratory, the solar resource is less than 2 kWh per
square meter per day in January, but 6.0 to 6.5 kWh per square meter per day in June.
Solar Resource – Eagle-January Solar Resource – Eagle - June
The Eagle electrical system is small; generally peaking less than 125kW. Hydrokinetic energy
has been tried in the Yukon River, but debris, winter freeze-up, and other conditions make that
form of energy difficult. There is no viable wind resource in Eagle. Except for the current diesel
generation, it appears that solar energy is the best renewable energy source for this community
at this time.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application Page 11 of 22 7/3//2012
4.2 Existing Energy System
4.2.1 Basic configuration of Existing Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about
the number, size, age, efficiency, and type of generation.
Eagle and Eagle Village are currently served by Alaska Power Company with a single
powerplant containing three diesel driven gensets. Unit #1 is a Cummins NT855 G4 rated
160kW. Unit #2 is a Cummins L10A10-C rated 175kW. Unit #3 is a Cummins L10A10-G rated
125kW. Engines currently average about 12.5kWh per gallon of diesel fuel.
4.2.2 Existing Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
The APC diesel plant is the only energy resource currently used for Eagle and Eagle Village.
4.2.3 Existing Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
AP&T serves Eagle and Eagle Village. Current generation is about 770,000 kWh per year.
Energy derived from renewable would displace diesel fuel.
4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address
potential system design, land ownership, permits, and environmental issues.
4.3.1 System Design
Provide the following information for the proposed renewable energy system:
A description of renewable energy technology specific to project location
Optimum installed capacity
Anticipated capacity factor
Anticipated annual generation
Anticipated barriers
Basic integration concept
Delivery methods
The Eagle Solar Array Project will utilize commercially available, proven, solar modules made of
polycrystalline silicon. Units are qualified under UL Listing UL 1703 and NEC compliant.
Approximately 163 units will be combined to produce a net output to the Eagle system of 30kW
at peak power.
Output from the solar panels will utilize multiple inverters to provide a three phase 208/120V
output. Energy will be incorporated into the APC diesel plant and programmed for maximum
efficiency and maximum displacement of diesel fuel depending on the available solar resource.
APC is required by the APUC to provide electric power to its customers within certain limits.
While Eagle could take advantage of more solar energy in the summer, an installation of 30kW
was selected to allow isochronous operation of a single diesel genset to insure meeting those
voltage and frequency guidelines.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application Page 12 of 22 7/3//2012
From data compiled by the National Renewable Energy Laboratory, anticipated annual
generation is almost forty thousand kilowatt-hours. [see below]
Solar Panels and inverters will be located next to the existing AP&T diesel plant. Integration into
the plants main distribution bus will be relatively easy and proximity to the plant will make
operation and maintenance activities fairly routine.
Optimum installed capacity
An installation of 30kW per solar panel was selected to allow isochronous operation of a single
diesel genset to insure meeting those voltage and frequency guidelines.
Anticipated capacity factor
N/A
Anticipated annual generation
40,000 kilowatt-hours per year
Anticipated barriers
No barriers are anticipated due to APC owning the property the project will be located on
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application Page 13 of 22 7/3//2012
and also being the local utility owning and operating all the electrical infrastructure. There will be
no environmental impacts. Access to Eagle can occasionally be challenging if the road washes
out during the construction phase.
Basic integration concept
The project will integrate with the existing diesel genset and intertie with the existing distribution
micro-grid within Eagle and to Eagle Village.
Delivery methods
The Project will deliver power through the existing electric distribution micro-grid.
4.3.2 Land Ownership
Identify potential land ownership issues, including whether site owners have agreed to the
project or how you intend to approach land ownership and access issues.
The solar array will be placed on APC property in Eagle; either on the roof of the diesel power
plant or on the ground within the property.
4.3.3 Permits
Provide the following information as it may relate to permitting and how you intend to address
outstanding permit issues.
List of applicable permits
Anticipated permitting timeline
Identify and discussion of potential barriers
No permits are expected to be necessary for this project.
4.3.4 Environmental
Address whether the following environmental and land use issues apply, and if so how they will
be addressed:
Threatened or Endangered species
Habitat issues
Wetlands and other protected areas
Archaeological and historical resources
Land development constraints
Telecommunications interference
Aviation considerations
Visual, aesthetics impacts
Identify and discuss other potential barriers
The Project is located within the community of Eagle and will not require any clearing as the
existing APC property at the diesel powerplant will be utilize. The solar array will not interfere
with wildlife or vegetation. Please see the photo below:
Threatened or Endangered species
Because no vegetation will be disturbed, the solar arrays will not prohibit avian navigation, and
the area has been altered by development and clearcut’s, etc. TES species should not be
significantly impacted.
Habitat issues
Habitat will not be disturbed for the reasons mentioned above.
Renewable Energy Fund Round 6
Grant Application
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Wetlands and other protected areas
No wetlands are present in the project rights-of-way.
Archaeological and historical resources
No archaeological survey will be necessary as ground disturbance will not occur; also the APC
powerplant property has had years of disturbance.
Land development constraints
There are no land development constraints because APC owns the property and the solar arrays
should have no impacts to neighbors, of which there are few (see photo above).
Telecommunications interference
The solar arrays have a low voltage and will have no affect on telecommunications.
Aviation considerations
The projects infrastructure will be lower than most trees in the area and out of normal flight paths
of aviators.
Visual, aesthetics impacts
The solar array could provide minimal reflective impacts, but primarily from the air; would require
a specific angle and would therefore only have an impact from a limited angle.
Identify and discuss other potential barriers
There are no known barriers.
Renewable Energy Fund Round 6
Grant Application
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4.4 Proposed New System Costs and Projected Revenues
(Total Estimated Costs and Projected Revenues)
The level of cost information provided will vary according to the phase of funding requested and
any previous work the applicant may have done on the project. Applicants must reference the
source of their cost data. For example: Applicants records or analysis, industry standards,
consultant or manufacturer’s estimates.
4.4.1 Project Development Cost
Provide detailed project cost information based on your current knowledge and understanding of
the project. Cost information should include the following:
Total anticipated project cost, and cost for this phase
Requested grant funding
Applicant matching funds – loans, capital contributions, in-kind
Identification of other funding sources
Projected capital cost of proposed renewable energy system
Projected development cost of proposed renewable energy system
Total anticipated project cost, and cost for this phase
$165,750
Requested grant funding
$132,600
Applicant matching funds – loans, capital contributions, in-kind
$33,150 (in-kind from engineering, design, and construction)
Identification of other funding sources
No other funding sources
Projected capital cost of proposed renewable energy system
$165,750
Projected development cost of proposed renewable energy system
$165,750
4.4.2 Project Operating and Maintenance Costs
Include anticipated O&M costs for new facilities constructed and how these would be funded by
the applicant.
(Note: Operational costs are not eligible for grant funds however grantees are required to meet
ongoing reporting requirements for the purpose of reporting impacts of projects on the
communities they serve.)
O&M costs for this new infrastructure will be paid for out of APC’s existing revenue.
4.4.3 Power Purchase/Sale
The power purchase/sale information should include the following:
Identification of potential power buyer(s)/customer(s)
Potential power purchase/sales price - at a minimum indicate a price range
Proposed rate of return from grant-funded project
N/A; APC is the existing power provider for this community.
Renewable Energy Fund Round 6
Grant Application
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4.4.4 Project Cost Worksheet
Complete the cost worksheet form which provides summary information that will be considered
in evaluating the project.
Please fill out the form provided below
Renewable Energy Source
The Applicant should demonstrate that the renewable energy resource is available on a
sustainable basis.
Annual average resource availability.
Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel)
Existing Energy Generation and Usage
a) Basic configuration (if system is part of the Railbelt 2 grid, leave this section blank)
i. Number of generators/boilers/other 3 Diesel gensets
ii. Rated capacity of generators/boilers/other Unit #1 is a Cummins NT855 G4 rated 160kW.
Unit #2 is a Cummins L10A10-C rated 175kW.
Unit #3 is a Cummins L10A10-G rated 125kW.
iii. Generator/boilers/other type
iv. Age of generators/boilers/other
v. Efficiency of generators/boilers/other Currently average about 12.5kWh/gal of diesel
fuel.
b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank)
i. Annual O&M cost for labor $116,500
ii. Annual O&M cost for non-labor
c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the
Railbelt grid, leave this section blank)
i. Electricity [kWh] 770,000 kWh
ii. Fuel usage
Diesel [gal] 54,362 (2011)
Other
iii. Peak Load
iv. Average Load
v. Minimum Load
vi. Efficiency 14.01 kilowatts per gallon
vii. Future trends
d) Annual heating fuel usage (fill in as applicable)
i. Diesel [gal or MMBtu]
ii. Electricity [kWh]
iii. Propane [gal or MMBtu]
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iv. Coal [tons or MMBtu]
v. Wood [cords, green tons, dry tons]
vi. Other
Proposed System Design Capacity and Fuel Usage
(Include any projections for continued use of non-renewable fuels)
a) Proposed renewable capacity
(Wind, Hydro, Biomass, other)
[kW or MMBtu/hr]
Solar – 30kW
b) Proposed annual electricity or heat production (fill in as applicable)
i. Electricity [kWh] 40,000 kWh
ii. Heat [MMBtu]
c) Proposed annual fuel usage (fill in as applicable)
i. Propane [gal or MMBtu]
ii. Coal [tons or MMBtu]
iii. Wood [cords, green tons, dry tons]
iv. Other
Project Cost
a) Total capital cost of new system $165,750
b) Development cost
c) Annual O&M cost of new system
d) Annual fuel cost N/A
Project Benefits
a) Amount of fuel displaced for
i. Electricity 3200 gallons of diesel annually
ii. Heat
iii. Transportation
b) Current price of displaced fuel $3.98/gal.
c) Other economic benefits
d) Alaska public benefits Fewer air emissions from burning a fossil fuel
Power Purchase/Sales Price
a) Price for power purchase/sale
APC is the owner of the powerplant and all electrical infrastructures in Eagle. APC is proposing
to install these solar panels and would therefore be reducing its own use of diesel fuel. There
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Grant Application
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will not be a power purchase/sale agreement.
Project Analysis
a) Basic Economic Analysis
Project benefit/cost ratio 5.29
Payback (years) 5
4.4.5 Proposed Biomass System Information
Please address the following items, if know. (For Biomass Projects Only)
N/A
SECTION 5– PROJECT BENEFIT
Explain the economic and public benefits of your project. Include direct cost savings,
and how the people of Alaska will benefit from the project.
The benefits information should include the following:
Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated
renewable energy project
Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price,
RCA tariff, or cost based rate)
Potential additional annual incentives (i.e. tax credits)
Potential additional annual revenue streams (i.e. green tag sales or other renewable
energy subsidies or programs that might be available)
Discuss the non-economic public benefits to Alaskans over the lifetime of the project
This project will offset approximately 3200 gallons of diesel fuel annually; which at $3.98/gal. is
a savings of approximately $12,736 annually. There will not be a Power Purchase Agreement
as APC will be generating solar power for its own electric grid in these two communities.
The non-economic benefits: Cleaner air for Eagle and environs by reducing the use of diesel up
to approximately 3200 gallons per year; which is a start in getting this remote, rural community
off of fossil fuels.
SECTION 6– SUSTAINABILITY
Discuss your plan for operating the completed project so that it will be sustainable.
Include at a minimum:
Proposed business structure(s) and concepts that may be considered.
How you propose to finance the maintenance and operations for the life of the project
Identification of operational issues that could arise.
A description of operational costs including on-going support for any back-up or existing
systems that may be require to continue operation
Commitment to reporting the savings and benefits
Project Sustainability: Because APC owns and operates the electrical infrastructure in Eagle and
Eagle Village, there will be no changes to business structure or concepts and financing of O&M
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will come out of the normal revenue stream. At this time there are no known operational issues.
Because the project will be integrated into the existing diesel generation system, the diesel
generation will be the back-up for continued operations.
APC is committed to reporting the savings and benefits as long as necessary.
SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS
Discuss what you have done to prepare for this award and how quickly you intend to proceed
with work once your grant is approved.
Tell us what you may have already accomplished on the project to date and identify other grants
that may have been previously awarded for this project and the degree you have been able to
meet the requirements of previous grants.
Preparation for this award includes our research and testing of a hydrokinetic turbine at Eagle in
2010. We intend to proceed with the ordering of the solar panels in July 2013 and installation of
the panels is expected to be completed by May-June 2014. No other grants have been applied
for.
SECTION 8– LOCAL SUPORT
Discuss what local support or possible opposition there may be regarding your project. Include
letters of support from the community that would benefit from this project.
Although we do not have letters of support, the Community of Eagle has been in support of
renewable energy projects in the past; i.e. the hydrokinetic project; please see letters of support
enclosed in Section 11. We believe they will also support this project and are asking them for a
letter of support at this time.
SECTION 9 – GRANT BUDGET
Tell us how much you want in grant funds Include any investments to date and funding sources,
how much is being requested in grant funds, and additional investments you will make as an
applicant.
The total project cost is estimated to be $165,750. APC will provide an in-kind match of
$33,150 (20%) for the engineering and installation costs. The total amount APC is requesting
from AEA is $132,600.
APC is financially committed to this project as an option to reduce Eagle and Eagle Village
reliance on fossil fuels for electricity.
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Construction Phase
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
Engineering Aug. 2013 $17,850 $13,150 $31,000
Procurement Nov. 2013 $95,750 $ $95,750
Installation Apr. 2014 $19,000 $5,000 $24,000
Commissioning May 2014 $ $10,000 $10,000
Project Closeout June 2014 $ $5,000 $5,000
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
TOTALS $132,600 $33,150 $165,750
Budget Categories:
Direct Labor & Benefits $ $28,150 $28,150
Travel & Per Diem $ $5,000 $5,000
Equipment $75,750 $ $75,750
Materials & Supplies $25,000 $ $25,000
Contractual Services $12,500 $ $12,500
Construction Services $15,350 $ $15,350
Other $4,000 $ $4,000
TOTALS $132,600 $33,150 $165,750
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SECTION 10 – AUTHORIZED SIGNERS FORM
Community/Grantee Name: Alaska Power Company
Regular Election is held: Annually
Date:
Authorized Grant Signer(s):
Printed Name Title Term Signature
Glen Martin Grant Writer N/A
Karl Wood Grant Fund Admin. N/A
I authorize the above person(s) to sign Grant Documents:
(Highest ranking organization/community/municipal official)
Printed Name Title Term Signature
Robert S. Grimm CEO / President N/A
Grantee Contact Information:
Mailing Address:
P.O. Box 3222, Port Townsend, WA 98368
Phone Number:
(360) 385-1733 x120
Fax Number:
(360) 385-7538
E-mail Address:
bob.g@aptalaska.com
Federal Tax ID #:
92-0153693
Please submit an updated form whenever there is a change to the above information.
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SECTION 11 – ADDITIONAL DOCUMENTATION AND CERTIFICATION
SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION:
A. Contact information, resumes of Applicant’s Project Manager, key staff, partners,
consultants, and suppliers per application form Section 3.1 and 3.4. Applicants
are asked to separate resumes submitted with applications, if the individuals do
not want their resumes posted.
B. Letters demonstrating local support per application form Section 8.
C. An electronic version of the entire application on CD per RFA Section 1.7.
D. Governing Body Resolution or other formal action taken by the applicant’s
governing body or management per RFA Section 1.4 that:
- Commits the organization to provide the matching resources for project at the
match amounts indicated in the application.
- Authorizes the individual who signs the application has the authority to
commit the organization to the obligations under the grant.
- Provides as point of contact to represent the applicant for purposes of this
application.
- Certifies the applicant is in compliance with applicable federal, state, and local,
laws including existing credit and federal tax obligations.
E. CERTIFICATION
The undersigned certifies that this application for a renewable energy grant is truthful
and correct, and that the applicant is in compliance with, and will continue to comply
with, all federal and state laws including existing credit and federal tax obligations and
that they can indeed commit the entity to these obligations.
Print Name Robert S. Grimm
Signature
Title CEO / President
Date
RESUMES
Page 2
04/04/12 3
LETTERS OF SUPPORT
[letters are for renewable energy development for the
hydrokinetic test project tested in 2010, but reflect
support for renewable energy for these communities]
GOVERNING BODY RESOLUTION
CERTIFICATION